Managing Meeting Requests - HTC Touch Pro2 T-Mobile User Manual

158 Working With Company Email and Meeting Appointments

7.3 Managing Meeting Requests

When you schedule and send meeting requests from your phone, you can invite
attendees to your meeting and check their availability.
When you receive a meeting request, you can reply by accepting or declining
the request. The meeting request also clearly indicates whether or not there are
conflicting or adjacent meetings.
Requirement
To reply to a meeting request
1. When you receive a meeting request email, a notification is displayed on your
phone. Open the email.
2. Tap Accept to reply and accept the meeting request, or tap Menu > Decline
if you cannot attend the meeting.
Tips
3. Choose whether or not to edit your response email before sending, then tap OK.
If you accept the meeting request, it is automatically added as an
appointment in Calendar on your phone.
Your company must be using Microsoft Exchange Server 2007 or later.
• Before responding, you can check your availability during the time of the
requested meeting by tapping View your calendar.
• If the time of the meeting conflicts with your other appointments, a
"Scheduling Conflict" status appears on top of the email.