Page 1 User’s Guide [Network Scan/Fax/Network Fax Operations]...
Page 2: Table Of Contents
Table of contents Introduction Welcome ............................1-2 1.1.1 User's guides ............................. 1-2 1.1.2 User's Guide ............................1-3 Conventions used in this manual ....................1-4 1.2.1 Symbols used in this manual ......................1-4 To use this machine safely......................... 1-4 Procedural instruction........................1-4 Key symbols............................
Page 3 If the Fax Kit FK-508 is installed ......................3-7 3.2.3 Display and operation of Left panel ....................3-7 Job List .............................. 3-8 Job List - Delete..........................3-8 Job List - Job Details ......................... 3-9 Check Job - Check Job Settings..................... 3-17 Check Job - Check Job Settings - Destination Settings ..............
Page 4 Home (Scan to Home)........................5-21 5.5.1 Group ............................... 5-21 5.5.2 Search.............................. 5-21 Address Type ........................... 5-21 Index ..............................5-22 Detail Search............................ 5-23 Search Option ..........................5-23 Direct Input ............................ 5-25 5.6.1 Fax ..............................5-25 5.6.2 E-mail ............................... 5-25 5.6.3 User Box ............................5-26 5.6.4 Internet Fax ............................
Page 5 5.10 Scan Settings ..........................5-36 5.10.1 Original Type ............................ 5-36 [Text] ..............................5-36 [Text/Photo]............................5-36 [Photo].............................. 5-36 [Dot Matrix Original] ......................... 5-36 [Copied Paper] ..........................5-36 5.10.2 Simplex/Duplex..........................5-37 [1-Sided]............................5-37 [2-Sided]............................5-37 [Cover + 2-Sided]..........................5-37 5.10.3 Resolution ............................5-37 5.10.4 File Type............................
Page 6 5.11.6 Total # of Pages (Quick Memory TX) (G3)..................5-56 5.11.7 Despeckle ............................5-57 5.12 Communication Settings......................5-58 5.12.1 Line Settings (G3)..........................5-58 Overseas TX............................. 5-58 ECM OFF ............................5-58 V.34 OFF ............................5-58 Check Dest. & Send......................... 5-59 Select Line ............................5-59 5.12.2 E-Mail Settings (E-mail/I-FAX)......................
Page 7 Not Printed............................6-15 Convenient functions (G3/IP/I-FAX) Memory RX (G3/IP/I-FAX)....................... 7-2 Fax forwarding (G3/IP/I-FAX) ......................7-3 PC-Fax RX (G3)..........................7-4 TSI Distribution (G3)........................7-5 Confidential RX (G3)........................7-6 Settings required for confidential reception..................7-6 Receiving by confidential reception....................7-6 Sending by confidential transmission ....................7-6 Relay distribution (G3) ........................
Page 8 8.4.7 [An address Polling Rx Reserved Report]..................8-23 8.4.8 [Sequence Polling Rx Reserved Report]..................8-23 8.4.9 [Confidential Rx Report]........................8-24 8.4.10 [Bulletin TX Report](Polling TX Report) .................... 8-24 8.4.11 [Relay TX Result Report] ........................8-25 8.4.12 [Relay Request Report] ........................8-25 8.4.13 [PC-Fax TX Error Report] .........................
Page 9 Administrator Mode Settings 10.1 Configuration before use ......................10-2 10.1.1 E-mail ............................... 10-2 10.1.2 User Box ............................10-2 10.1.3 SMB ..............................10-2 10.1.4 FTP..............................10-2 10.1.5 G3 Fax.............................. 10-2 10.1.6 Internet Fax ............................10-3 10.1.7 IP Address Fax..........................10-3 10.2 Menu tree in Administrator mode....................
Page 10 Copy Guard............................ 10-34 Password Copy..........................10-34 10.5 Administrator Settings (IP/I-FAX) ....................10-35 10.5.1 System Settings - Power Save Setting - Enter Power Save Mode..........10-35 10.5.2 System Settings - Output Setting - Print/Fax Output Setting - Fax ..........10-35 10.5.3 System Settings - Restrict User Access ..................
Page 11 When User Authentication or Account Track is enabled ..............11-6 11.2.2 Logout.............................. 11-7 11.2.3 Login ..............................11-8 Login options ........................... 11-8 Logging in as a public user ......................11-9 Logging in as a registered user...................... 11-10 Logging in to administrator mode....................11-11 Display mode in administrator mode .....................
Page 12 Index 14.1 Index by item ..........................14-2 14.2 Index by button..........................14-5 bizhub 423/363/283/223 Contents-11...
Page 13: Introduction
Introduction...
Page 14: Welcome
Welcome Introduction Welcome Thank you for purchasing this machine. This User's Guide describes the functions, operating instructions, precautions for correct operation, and sim- ple troubleshooting guidelines of this machine. In order to obtain maximum performance from this product and use it effectively, please read this User's Guide as necessary. 1.1.1 User's guides Printed manual...
Page 15: User's Guide
Welcome User's guide CD manuals Overview [User's Guide Advanced Function Operations] This manual describes details on functions that be- come available by registering the optional license kit and by connecting to an application. • Web browser function • Image panel •...
Page 16: Conventions Used In This Manual
Conventions used in this manual Conventions used in this manual 1.2.1 Symbols used in this manual Symbols are used in this manual to express various types of information. The following describes each symbol related to correct and safe usage of this machine. To use this machine safely 7 WARNING This symbol indicates that a failure to heed the instructions may lead to death or serious injury.
Page 17: Key Symbols
Conventions used in this manual Reference This symbol indicates a reference. View the reference as required. Key symbols Key names on the touch panel or computer screen, or a name of user's guide are indicated by these brackets. Bold text This presents a key name, part name, product name or option name on the control panel.
Page 18: Before Using The Network Scan/Fax/Network Fax Functions
Before using the Network Scan/Fax/Network Fax functions...
Page 19: Information
Information Before using the Network Scan/Fax/Network Fax functions This section describes necessary information you should be aware of before using the fax and scan functions of this machine. Information 7 CAUTION To turn the Main Power Switch off and on, first turn the main power off, and then on again after 10 or more seconds has elapsed.
Page 20: Fax/Scan Mode Menu
Information Fax/Scan Mode Menu Functions Available o/Un- Note available e with no HDD installed − [Scan Settings] [Original Type] [Simplex/Duplex] [Resolution] [File Type] [Page Setting] [Encryption] [Stamp Combine Method] [Outline PDF] [Density] [Color] [Scan Size] [Background Removal] [Sharpness] [Frame Erase] [Book Copy] [Annotation] [Stamp/Composition]...
Page 21: [User Settings]
Information Available o/Un- Functions Note available e with no HDD installed − [Communication Settings] [Overseas TX] [ECM OFF] [V.34 OFF] [Check Dest. & Send] [Line Setting] [E-mail Setting] [URL Notification Setting] [Quick Memory TX] [Polling RX] [Timer TX] [Password TX] [Polling TX] [F-Code TX] [E-Mail Encryption]...
Page 22: Administrator Mode
Information Administrator Mode Functions Available o/Un- Note available e with no HDD installed − [System Settings] [Enter Power Save Mode] [Print/Fax Output Settings] [Registering and Changing Ad- dresses] [Change the "From" Address] [Restrict Broadcasting] [Reset Data After Job] [Header/Footer Settings] [Fax TX Settings] [Original Direction Confirmation Screen]...
Page 23 Information Available o/Un- Functions Note available e with no HDD installed [Tray Selection for RX Print] [Min. Reduction for RX Print] [Print Separate Fax Pages] [File After Polling TX] [No. of Sets (RX)] [Individual Receiving Line Setup] [Individual Sender Line Setup] [F-Code TX] [Relay RX] [Relay Printing]...
Page 24: Transmission Function
Information Available o/Un- Functions Note available e with no HDD installed [Black Compression Level] [Color/Grayscale Multi-Value Com- pression Method] [Internet Fax Self RX Ability] [Internet Fax Advanced Settings] [IP Address Fax Operation Set- tings] [G3 Fax Print Quality Settings] − [Security Settings] [Manual Destination Input] [Restrict Fax TX]...
Page 25: Notes On Using Fax Functions (G3)
Information Notes on using fax functions (G3) Reference To use the fax function, the optional Fax Kit FK-508 is required. Fax data cannot be sent/received in color with this machine. This machine can connect to the following telephone lines. Subscribed telephone lines (including facsimile communication networks) PBX (Private Branch exchange, 2-wire) Check the following for the telephone line to be used.
Page 26: User Authentication
Information 2.1.3 User authentication To use this machine, some devices have been preset so that you must enter an account or user name and a password. For details on the account or user name available for using the devices, contact your administra- tor.
Page 27: Account Track
Information Account Track Enter the account name and password, and then press either [Login] or the Access key on the control panel. 2.1.4 Restriction of file name Name document data to be saved. Reference The names can contain up to 30 characters. You can edit the names after the documents have been saved.
Page 28: Overview
Overview Overview 2.2.1 Available operations with Network scan function "Scanning" refers to the operation of reading the image of an original fed through the ADF or placed on the original glass. The scanning functions can be used to temporarily store the scan data on the internal memory of the machine and transmit the data over the network.
Page 29: Ftp Transmission
Overview FTP transmission Upload scanned data to the specified FTP server. Enter the FTP server address and login password from the touch panel of this machine. Data uploaded to the FTP server can be downloaded from a computer on the network. 1.
Page 30: User Box Filing
Overview User Box filing Scanned data can be saved in the Public, Personal, or Group User Box created on the hard disk of this ma- chine, allowing the data to be reused. The file name can be entered from the touch panel of this machine when the data is saved.
Page 31: Web Service
Overview Web Service If the driver is installed to a computer (Windows Vista/Server 2008/7) on the network while the computer rec- ognizes this machine, scan operation can be commanded from the computer, and data can be scanned using this machine depending on the purpose and sent to the computer. 1.
Page 32: Polling
Overview Polling By sending a polling command, original data can be received from the sender's fax machine (Polling RX), and also, original data to be sent with sender's command can be registered beforehand (Polling TX). For polling TX, data can be saved either in the Polling Transmission User Box or Bulletin Board User Box. 1.
Page 33: Available Operations With Network Function
Overview 2.2.3 Available operations with Network function Reference Network Fax function is available only when a Hard Disk is installed. Internet Fax Scanned data will be sent and received as an E-mail attachment (TIFF format) via intranet (in-house network) or Internet. Provide fax transmission in color, gray scale and black and white. A destination device that sup- ports Internet Fax receives the E-mail and prints the attachment.
Page 34: Ip Address Fax
Overview IP Address Fax IP Address Fax means FAX that is available on the IP network. To send scanned data, specify any of the IP address, host name or E-mail address of the recipient. This machine can also receive documents via IP Address Fax and print them in black and white. IP Address Fax is different from G3 fax or Internet Fax in the following aspects.
Page 35: Control Panel/Liquid Crystal Display
Control Panel/Liquid Crystal Display...
Page 36: Control Panel
Control panel Control Panel/Liquid Crystal Display This section explains the functions of the control panel and liquid crystal display (touch panel) used to operate this machine. Control panel Use the control panel for the fax/scan operation. The following describes the buttons and switches of the control panel.
Page 37 Control panel Name Description Press to display the Utility screen and the Meter Utility/Counter Count screen. Press to clear all settings (except programmed Reset settings) entered using the control panel and touch panel. Interrupt Press this key to enter Interrupt mode. While the machine is in Interrupt mode, the indicator on the Interrupt key lights up in green and the message [Now in Interrupt mode.] appears on the touch...
Page 38 Control panel Name Description Press this key to enter Copy mode. (The machine Copy is in Copy mode in default. ) While the machine is in Copy mode, the indicator on the Copy key lights up in green. For details, re- fer to the [User's Guide Copy Operations].
Page 39: Touch Panel
Touch panel Touch panel 3.2.1 Screen component Name Description Message display area Displays the status of the machine and details on operation procedures. Functions/settings display area Displays tabs and buttons for displaying screens containing various functions. Use this area to configure various functions.
Page 40: Difference Of Screen Display With/Without Optional Devices
Touch panel Icon Description Indicates that there is no paper in the paper tray. Indicates that very little paper remains in the paper tray. Indicates that the enhanced security mode is enabled. Indicates that an external memory device is connected to the machine. Indicates that a nonstandard external memory has been connected to this machine, therefore, USB connection is not enabled.
Page 41: If The Fax Kit Fk-508 Is Installed
Touch panel If the Fax Kit FK-508 is installed [Off-Hook] is displayed to enable you to dial in the off-hook mode. In addition, the [Direct Input] tab and the Communication Settings screen allow you to configure settings related to fax transmission. 3.2.3 Display and operation of Left panel In the left panel of the touch panel, there are buttons for checking the status of jobs and the configuration of...
Page 42: Job List
Touch panel Job List A command to perform an operation such as saving data to a User Box, or printing or sending saved docu- ments is called a job. Press [Job List] to display the job currently being performed. Reference The function for saving a document in the Public, Personal, or Group User Box is available only when a Hard Disk is installed.
Page 43: Job List - Job Details
Touch panel Job List - Job Details Press [Job Details] to view the list of the Current Jobs and Job History in the right side area. There are the following four types of jobs. Item Description [Print] Lists print jobs for copying, computer printout, re- ceived faxes, or reports.
Page 44 Touch panel <Current Jobs of [Print]> Item Description List items [No.]: Job identification number assigned when the job is queued. [User Name]: The user name or user name/account name of the user who stored the document. [Status]: The status of the job (receiv- ing/queued/printing/printing stopped/print er- ror/saving to memory) is displayed.
Page 45 Touch panel <Job History of [Print]> Displays the history of printed jobs. Item Description List items [No.]: Job identification number assigned when the job is queued. [User Name]: The user name or user name/account name of the user who stored the document. [Document Name]: File name being printed.
Page 46 Touch panel <Current Jobs of [Send]> Item Description List items [No.]: Job identification number assigned when the job is queued. [Address Type]: Displays the destination type (in- cluding fax, E-Mail, FTP, PC (SMB), WebDAV, TWAIN, or setting disabled [Status]: Displays the status of the job (send- ing/queued/dialing/pending for redial).
Page 47 Touch panel <Job History of [Send]> Displays the history of the jobs sent by fax or scan. The job that is transferred or relayed to another device upon reception of fax data, also appears in the Job History of [Send]. Item Description List items...
Page 48 Touch panel <Current Jobs of [Receive]> Item Description List items [No.]: Job identification number assigned when the job is queued. [User Name]: The user name or user name/account name of the user who stored the document. [Status]: The status of the job (receiving/dialing (Polling RX)/queued/printing/printing stopped/print error/saving to memory).
Page 49 Touch panel <Job History of [Receive]> Displays the history of fax transmission (received/transferred/relayed) jobs. Item Description List items [No.]: Job identification number assigned when the job is queued. [User Name]: The user name or user name/account name of the user who stored the document. [Document Name]: The name of the received or saved document.
Page 50 Touch panel Item Description [Detail] Press this button to check the status, the registra- tion source/user name, document name, User Box, stored time, number of original pages, or external server information for the selected job. To delete a job, press [Delete]. •...
Page 51: Check Job - Check Job Settings
Touch panel Reference When user authentication settings are applied, the names of documents that have not been saved by logged in users cannot be viewed. The names of confidential documents are not displayed. To view saved images, you must set [Job History Thumbnail Display] to [ON] in Administrator Settings in advance.
Page 52: Check Job - Check Job Settings - Scan Settings
Touch panel Check Job - Check Job Settings - Scan Settings You can check the details of scan settings (basic setting, scan setting and application setting). Press either Back] or [Forward ] to check. Check Job - Check Job Settings - Original Settings You can check the original settings Check Job - Check Job Settings - Communication Settings You can check the line settings and transmission method settings.
Page 53: Check Job - Check Job Settings - Check E-Mail Settings
Touch panel Check Job - Check Job Settings - Check E-Mail Settings You can check the document name, subject, From address and message body to send E-mail messages. bizhub 423/363/283/223 3-19...
Page 54: Registering The Basic Information
Registering the basic information...
Page 55: To Begin Operation
To begin operation Registering the basic information This section explains the necessary settings and registrations before using the fax and scan functions of this machine. To begin operation The following registrations are required in order to use this machine. 4.1.1 Environment and device requirements The following environment and devices must be prepared to use various functions of this machine.
Page 56: Connection And Settings Of Network Cable
To begin operation 4.1.2 Connection and settings of network cable To use the function of this machine that sends image data over the network, such as the Network Scan and Network Fax functions, connection and settings of the network cable are required. Connection of network cable Connect a UTP cable (category 5 or later recommended) connected to the network to the Ethernet connector on the machine.
Page 57: Connection Of Modular Cable
To begin operation Reference For details on setting the E-mail address for this machine, refer to the [User's Guide Network Administrator]. 4.1.3 Connection of modular cable To send/receive G3 fax that use the telephone line, connect the modular cable to this machine. To use the G3 fax function, the optional Fax Kit FK-508 must be installed onto the machine.
Page 58: Store Address
Store Address Store Address The destinations (recipients) for fax or scan data can be registered. It can be registered in either of the fol- lowing ways. Using the touch panel of the machine Using PageScope Web Connection from a computer on the network 4.2.1 Address Book The following types of one-touch destinations can be registered.
Page 59: Optional Settings
Optional settings Optional settings The following settings can be configured as necessary. Fax/Scan programs The destination and scan settings can be registered together as a single program. This is convenient for fre- quently scanning documents and sending data under the same conditions. Use the touch panel of the ma- chine to configure the settings.
Page 60: Using The Web Service
Using the Web service Using the Web service Allows you to command scan operations from the computer (Windows Vista/Server 2008/7) on the network, and scan data for a purpose and send it to the computer. The following explains the presetting required for the computer.
Page 61: Installation Procedure
Using the Web service Installation procedure From the [Start] button, select [Network]. Devices connected to the network appear. Right-click the scanner icon representing this machine, and select [Install]. % Depending on the settings on the computer, the UAC (User Account Control) dialog box may ap- pear.
Page 62: Sending
Sending...
Page 63: Operation Flow
Operation flow Sending This section describes the procedure for sending fax and scanned data, and available functions. Operation flow 5.1.1 Scan/Network Fax The following describes the operation flow for sending scanned data and for using Network Fax function. Press Fax/Scan. Specify the destination Address Book (p.
Page 64 Operation flow Load the original To check the advanced preview, press Proof Copy.(p. 5-9) Press Start. Reference If the optional Security Kit SC-507 is installed, and [Security Details] − [Password Copy] is set to [Yes] in Administrator Settings, when scanning an original with a password embedded, a message prompting you to enter a password appears.
Page 65: G3 Fax
Operation flow 5.1.2 G3 fax The following describes the operation flow for using G3 fax function. Press Fax/Scan. Specify the destination Address Book (p. 5-20) Direct Input (p. 5-25) Job History (p. 5-32) Configure Scan Settings (p. 5-36), Original Set- tings (p.
Page 66: Recalling A Program
Operation flow To check the advanced preview, press Proof Copy.(p. 5-9) Press Start. Reference If the optional Security Kit SC-507 is installed, and [Security Details] − [Password Copy] is set to [Yes] in Administrator Settings, when scanning an original with a password embedded, a message prompting you to enter a password appears.
Page 67 Operation flow Select a program, and press [OK]. Configure Scan Settings (p. 5-36), Original Set- tings (p. 5-55) and Communication Settings (p. 5-58). Load the original To check the advanced preview, press Proof Copy.(p. 5-9) bizhub 423/363/283/223...
Page 68: Broadcasting
Operation flow Press Start. Reference If the optional Security Kit SC-507 is installed, and [Security Details] − [Password Copy] is set to [Yes] in Administrator Settings, when scanning an original with a password embedded, a message prompting you to enter a password appears. Press [Password], enter the password, and then press [OK]. On the screen that reappears, press [Begin Authentication] to start sending.
Page 69 Operation flow Configure Scan Settings (p. 5-36), Original Set- tings (p. 5-55) and Communication Settings (p. 5-58). Load the original To check the advanced preview, press Proof Copy.(p. 5-9) Press Start. Reference If the optional Security Kit SC-507 is installed, and [Security Details] − [Password Copy] is set to [Yes] in Administrator Settings, when scanning an original with a password embedded, a message prompting you to enter a password appears.
Page 70: Using The Advanced Preview
Using the advanced preview Using the advanced preview Loading the original in the fax or scan mode and entering the address allows you to preview the finishing im- age on the control panel by pressing Proof Copy. In the Preview screen, the orientation of the scanned orig- inal can be checked or the settings can be changed.
Page 71 Using the advanced preview Item Description [Rotate Image] When [Scan] is selected in [Preview] : Rotates the currently displayed page 90 de- grees anti-clockwise to show the image. : Rotates the currently displayed page 90 de- grees clockwise to show the image. [Rotate Pages]: Select if the saved document con- tains multiple pages.
Page 72: Preview - View Pages - Change Setting
Using the advanced preview Preview - View Pages - Change Setting Change the following settings you have configured prior to scanning the original. The changes apply to the subsequent pages of the originals to be scanned. Item Description [Basic] - [Document] Select whether the original is 1-sided or 2-sided.
Page 73: Sending With The Advanced Preview
Using the advanced preview 5.2.2 Sending with the advanced preview The following describes the procedure after the original is loaded. For details on the general flow for sending fax and scanned data, refer to page 5-2. Sending with Advanced Preview Load the original.
Page 74 Using the advanced preview Check the preview image, and rotate the image or change settings as needed. % To scan subsequent page, press the [View Status] tab, cancel [Finish], and load the original. Press the Start key. Transmission begins. bizhub 423/363/283/223 5-13...
Page 75: Fax/Scan Mode Menu Tree
Fax/scan mode menu tree Fax/scan mode menu tree The following describes the screen components and settings of the functions available in Fax/scan mode. [Address Book] tab The following settings can be configured with the [Address Book] tab. (page 5-20) First level [Search] (p.
Page 76: [Job History] Tab
Fax/scan mode menu tree First level [Web Services] (p. 5-31) [Scan Settings] (p. 5-36) [Original Settings] (p. 5-55) [Communication Settings] (p. 5-58) The function for saving a document in the Public, Personal, or Group User Box, Internet fax function, and IP address fax function are available only when a Hard Disk is installed.
Page 77: [Off-Hook]
Fax/scan mode menu tree First level [Original Settings] (p. 5-55) [Communication Settings] (p. 5-58) [Off-Hook] (page 5-35) [Scan Settings] The following settings can be configured with the [Scan Settings] tab. (page 5-36) First level Second level Third level Fourth level Fifth level [Original Type] (p.
Page 78: [Original Settings]
Fax/scan mode menu tree First level Second level Third level Fourth level Fifth level [Page Number] [Starting Page Number] (p. 5-50) [Starting Chapter Number] [Page Number Type] [Print Position] [Text Details] [Text Color] [Text Size] [Text Type] [Stamp] (p. 5-51) [Stamp Type/Preset Stamps] [Pages] [Text Size]...
Page 79: [Communication Settings]
Fax/scan mode menu tree First level Second level Third level Fourth level [Despeckle] (p. 5-57) To use the Z-fold original and long original functions, the optional Reverse Automatic Document Feeder DF-621 is required. [Communication Settings] The following settings can be configured with the [Communication Settings] tab. (page 5-58) First level Second level Third level...
Page 80: Fax/Scan Initial Screen
Fax/Scan initial screen Fax/Scan initial screen 5.4.1 Description of screen components Press Fax/Scan to display the following screen. Item Description Refer- ence [Address Book] Press this button to select the recipient from the pre- p. 5-20 registered destinations. [Direct Input] Press this button to directly enter unregistered desti- p.
Page 81: Address Book
Address Book Address Book Allows you to select a registered address. Me (Scan to Me) If User Authentication is selected, the [Me] address is displayed in [Address Book]. Pressing the displayed [Me] address allows you to easily send scan data to your E-mail address (E-mail address of user registration information).
Page 82: Home (Scan To Home)
Address Book Home (Scan to Home) If Active Directory is used for user authentication, press [Home] that appears on the touch panel to allow you to easily send scanned data to your own Home folder. To do so, set [Scan to Home Settings] to [Enable] in Administrator Settings. Item Description [Home]...
Page 83: Index
Address Book The [Address Type] is displayed when you press [Search] if [Default Address Book] is set to [Index] in [User Settings] - [Custom Display Settings] - [Scan/Fax Settings] in the Utility menu. Item Description [Address Type] Displays destinations for each registered type. Index Displays the destinations based on the index that was specified when the destination was registered.
Page 84: Detail Search
Address Book The [Index] is displayed when you press [Search] if [Default Address Book] is set to [Address Type] in [User Settings] - [Custom Display Settings] - [Scan/Fax Settings] in the Utility menu. Item Description [Index] Displays destinations for each registered index. Detail Search Enter the address name or a part of the address to search for the destination address.
Page 85 Address Book Reference To configure whether to display the search option screen and options displayed on that screen, use [Search Option Settings] in the setting menu. For details, refer to page 9-26. bizhub 423/363/283/223 5-24...
Page 86: Direct Input
Direct Input Direct Input Directly enter to specify the destination not registered. 5.6.1 Enter the fax number by using the keypad or the panel buttons. After you press [OK], the screen to enter the fax number appears again if "Confirm Address (TX)" is set to ON. Enter the fax number, and then press [Send].
Page 87: User Box
Direct Input 5.6.3 User Box Select the User Box type, and then select the User Box. Reference The function for saving a document in the Public, Personal, or Group User Box is available only when a Hard Disk is installed. Reference For details on using the saved data in User Boxes, refer to the [User's Guide Box Operations].
Page 88: Ip Address Fax
Direct Input Item Description [Resolution] 600e600 dpi (Ultra Fine), 400e400 dpi (Super Fine), 200e200 dpi (Fine), or 200e100 dpi (Standard). Reference The Internet fax function is available only when a Hard Disk is installed. 5.6.5 IP Address Fax Enter the destination of IP Address Fax. [Address] Enter any of the IP address, host name or E-mail address of the destination.
Page 89: Pc (Smb)
Direct Input Reference The IP address fax function is available only when a Hard Disk is installed. 5.6.6 PC (SMB) Enter the PC (SMB) address. [Host Name] Specify the host name (in uppercase letters) or IP address for the destination with the panel. [File Path] Enter the path to the destination folder in uppercase letters with the panel.
Page 90: Ftp
Direct Input 5.6.7 Enter the PC (FTP) address. [Host Name] Specify the host name or IP address of the destination in the touch panel. [File Path] Enter the path of the destination folder in the touch panel. [User Name] Enter the login user name in the touch panel. Press [Anonymous] to enter "anonymous". [Password] Enter the login password.
Page 91: Webdav
Direct Input 5.6.8 WebDAV Enter the WebDAV address. [Host Name] Specify the host name or IP address of the destination in the touch panel. [File Path] Enter the path of the destination folder in the touch panel. [User Name] Enter the login user name in the touch panel. [Password] Enter the login user password in the touch panel.
Page 92: Web Service
Direct Input 5.6.9 Web Service Send scanned data to a computer previously registered in the network. The computers on the network, in which this machine is designated as the Web service scanner, appear as the destinations. Select the destination. Reference For the settings you must configure in advance, refer to page 4-7.
Page 93: Job History
Job History Job History Job History displays the latest five fax destinations that this machine have sent faxes to. You can select des- tinations from this history. The previously sent destination history remains. Press one or multiple addresses from the history list. Reference If you use a Web service for sending, the address is not displayed in the history.
Page 94: Address Search
Address Search Address Search 5.8.1 Search Enter a search keyword and press [Start Search] to search for matching address in the specified LDAP server. 5.8.2 Advanced Search Specify multiple search criteria to search for the desired address. [Name] Enter the name in the touch panel. [E-Mail Addr.] Enter the E-mail address in the touch panel.
Page 95: [City]
Address Search [City] Enter the city name in the touch panel. [Company Name] Enter the company name in the touch panel. [Department] Enter the department in the touch panel. [OR]/[AND]/[STARTS WITH]/[ENDS WITH] Select the search condition from OR, AND, STARTS WITH, or ENDS WITH. bizhub 423/363/283/223 5-34...
Page 96: Off-Hook (G3)
Off-Hook (G3) Off-Hook (G3) Use this button to manually send a fax. Reference Memory transmission can not be used in combination with the off-hook function. If Confirm Address (TX) is set to ON, the off-hook function cannot be used. If the optional Security Kit SC-507 is installed, and [Security Details] − [Copy Guard] or [Password Copy] is set to [Yes] in Administrator Settings, [Off-Hook] is not displayed.
Page 97: Scan Settings
5.10 Scan Settings 5.10 Scan Settings Press [Scan Settings] to configure detailed scan settings. 5.10.1 Original Type Select the original type based on the original contents. The original type you can select are as follows. [Text] Original that consists of only text. [Text/Photo] Select for originals consisting of both text and photos (halftones).
Page 98: Simplex/Duplex
5.10 Scan Settings 5.10.2 Simplex/Duplex Select either to scan a single-sided original or to scan a double-sided original. [1-Sided] Scans one side of the original. [2-Sided] Scans both sides of the original. [Cover + 2-Sided] Scans the first page of the original as a cover in the single-sided mode, and also scans the remaining pages in the double-sided mode.
Page 99: File Type
5.10 Scan Settings 5.10.4 File Type Select the file type for saving the scan data. File Type The available file types are as follows. Item Description [PDF] Saves data in PDF format. [Compact PDF] Select to save compressed data rather than with PDF format. [TIFF] Saves data in TIFF format.
Page 100: Scan Setting
5.10 Scan Settings Scan Setting Data arrangement can be specified when originals containing multiple pages are scanned and sent. Item Description [Multi Page] Creates all the scanned originals as one file. This setting cannot be selected if [JPEG] is selected for the file type. [Page Separation] Select to divide the scanned data at a specified page.
Page 101: Encryption
5.10 Scan Settings Encryption If the [PDF] or [Compact PDF] is selected for the file format, the encryption level can be specified. Item Description [Password] Enter the password necessary to open encrypted data (up to 32 characters). For confirmation, the password needs to be entered twice.
Page 102 5.10 Scan Settings Item Description [Detail Settings] Allows you to configure the detailed permission settings when the docu- ment permission is specified in [Encryption]. [Printing Allowed] Select whether to allow or restrict printing data. [Low Resolution] appears when the Encryption Level is set to [High level].
Page 103: Stamp Composition
5.10 Scan Settings Stamp Composition Press this button to select how to compose the contents to be added in Stamp/Composition. What can be combined as text are date/time, page number and header/footer. Stamps are combined as images. Item Description [Image] Select this setting to insert the text as an image.
Page 104: Density
5.10 Scan Settings 5.10.5 Density Adjust the density for the scanned document. To adjust the density, press [Light] or [Dark]. Press [Standard] to return to default value. 5.10.6 Color (E-mail/BOX/SMB/FTP/WebDAV/IP/I-FAX) Specify whether to scan originals in color or black-and-white. Some color settings may not be available, depending on the selected [File Type] setting. The following shows the combinations of the [File Type] and [Color] settings.
Page 105: [Auto Zoom]
5.10 Scan Settings [Auto Zoom] Automatically detects the color of the original and scans it to fit the original setting. [Full Color] Scans the original in full color. [Gray Scale] Select for originals with many halftones, such as in black-and-white photos. [Black] Select for originals with distinct black and white areas, such as in line drawings.
Page 106: [Photo Size]
5.10 Scan Settings [Photo Size] Select the size dedicated for photographs. 5.10.8 Image Adjustment - Background Removal This function removes background or adjusts background density of originals to be scanned. Select either [Bleed Removal] or [Paper Discoloration Adj], and adjust the density with [Background Re- moval Level].
Page 107: Image Adjustment - Sharpness
5.10 Scan Settings 5.10.9 Image Adjustment - Sharpness When scanning, contours, for example, the edges of text, can be emphasized. 5.10.10 Application - Frame Erase Select to erase frames of the original. To erase all frames with the same width, press [Frame] and specify a numeric value between 1/16 and 2 inches (0.1 and 50.0 mm).
Page 108: 5.10.11 Application - Book Copy
5.10 Scan Settings 5.10.11 Application - Book Copy Configure settings to scan a two-page spread. In addition, the binding position and erase settings can be specified. Reference Specify the size of the two-page spread as the scan size. This function cannot be set with Quick Memory TX. [Book Spread] Scans a two-page spread as a single page.
Page 109: [Book Erase] - [Center Erase]
5.10 Scan Settings Reference If the width to be erased around the original is specified with [Frame Erase] of the Book Copy function, the same settings also applies to [Frame Erase]. [Book Erase] - [Center Erase] Select to erase the shaded part around the binding position in the center of the original. Use the keypad or press [-] or [+] to enter a numeric value between 1/16 and 1-3/16 inches (0.1 and 30.0 mm).
Page 110: 5.10.12 Application - Annotation
5.10 Scan Settings 5.10.12 Application - Annotation Scanned and saved document data can be printed or transmitted with an image of the date/time or an an- notation number. Selecting the Annotation User Box To use the Annotation User Box function, scanned data must be saved in the Annotation User Box in ad- vance.
Page 111: Page Number
5.10 Scan Settings Item Description [Print Position] [Print Position] Select the print position. [Fine-Tune] To fine-adjust the print position, press [Adjust Po- sition]. Specify the shift length of the print position to the left, right, top or bottom using a value be- tween 1/16 and 1-15/16 inches (0.1 and 50.0 mm) [Text Details] [Text Color]...
Page 112: Stamp
5.10 Scan Settings Stamp Prints a predetermined character string such as [URGENT] on a page. Item Description [Stamp Type/Preset Stamps] Select the stamp type such as URGENT, PLEASE REPLY or DO NOT COPY. [Pages] Select whether to print the date and time on all pages or the first page only.
Page 113: 5.10.14 Application - Send & Print
5.10 Scan Settings Item Description [Recall Header/Footer] Select the target header or footer in the registered contents. [Check/Change Temporarily] Select to display the contents that you can Check/Change Temporarily. [Header Settings] [Footer Set- Specify whether to print the header and footer. tings] Pressing [Print] allows you to specify whether to print text, the date/time or other information (dis-...
Page 114: [Staple]
5.10 Scan Settings [Staple] Select whether to staple the printed sheets. Item Description [Position Setting] If you select the type of stapling, you can specify the position. 5.10.15 Application - TX Stamp (G3/IP/I-FAX) TX Stamp When sending a fax using the ADF, apply this function to stamp the TX Stamp on the scanned originals to make sure that each page of the original has been scanned.
Page 115: Document Name (E-Mail/Box/Smb/Ftp/Webdav/I-Fax)
5.10 Scan Settings 5.10.16 Document Name (E-mail/BOX/SMB/FTP/WebDAV/I-FAX) Enter the document name in the control panel. Reference The Internet fax function is available only when a Hard Disk is installed. 5.10.17 Separate Scan The scan operation can be divided into several sessions by types of originals, for example, when all pages of originals cannot be loaded into the ADF, when the originals are placed on the original glass, or when single- sided originals and double-sided originals are mixed.
Page 116: Original Settings
5.11 Original Settings 5.11 Original Settings Specify the type of original that is loaded, for example, if it contains mixed page sizes or Z-folded originals. Reference The original setting and orientation functions can be used together. 5.11.1 Special Original - Mixed Original Select this setting when loading originals with different sizes together into the ADF.
Page 117: Direction Settings - Binding Position
5.11 Original Settings 5.11.5 Direction Settings - Binding Position Select the binding position of the original when it has punched holes or is stapled. This adjusts the scan of double-sided originals so that the binding position is not reversed. Item Description [Auto] Sets the binding position to the long side if the size is 11-11/16 inches (297...
Page 118: Despeckle
5.11 Original Settings Reference If the specified number of pages does not match to that actually scanned, the specified number of pag- es is printed. This function is not available for memory transmission, since the total number of pages are automati- cally added.
Page 119: Communication Settings
5.12 Communication Settings 5.12 Communication Settings 5.12.1 Line Settings (G3) With this function, configure line settings for Fax TX. Overseas TX Faxes are sent to locations with poor communication conditions at a lower baud rate. This function cannot be used together with the following functions. Polling TX Polling RX Bulletin board...
Page 120: Check Dest. & Send
5.12 Communication Settings Check Dest. & Send The specified fax number is compared with the remote fax number (CSI) and data is sent only when those fax numbers match. If they do not match, the communication will fail; therefore preventing a sending error. Reference To check the destination and send, the fax number of this machine must be registered with the recipi- ent's fax machine.
Page 121: [Subject]
5.12 Communication Settings [Subject] The text specified in the Utility menu is automatically displayed. To change the contents, press [Direct Input]. You can enter up to 64 characters. [From] The E-mail address of the administrator specified in the Utility menu is displayed. Reference The E-mail address of this machine is used for Internet faxing.
Page 122: Url Notification Setting (Ftp/Smb/Webdav)
5.12 Communication Settings 5.12.3 URL Notification Setting (FTP/SMB/WebDAV) URL Notification Specify the E-mail address to be notified about the completion of a job. Reference A destination for the User Box in the main unit, FTP, PC (SMB), and WebDAV operation can be specified for the destination in URL Notification Setting.
Page 123: Communication Method Settings (G3)
5.12 Communication Settings 5.12.4 Communication Method Settings (G3) You can specify how to send or receive data. Quick Memory TX A method used to start sending fax immediately after scanning a page of the original. This method allows even originals with many pages to be sent without overflowing memory. Reference If the optional Security Kit SC-507 is installed, and [Security Details] −...
Page 124: Polling Rx - Normal
5.12 Communication Settings Polling RX - Normal A function available on the receiver's side to request a sender to send set documents or documents to be transmitted through polling reservation in the sender's machine. This is convenient when communication costs are to be borne by the receiver. Select [Normal] and select the recipient.
Page 125: Timer Transmission (Timer Tx)
5.12 Communication Settings Reference You can enter up to 9-digit number for the bulletin board number. Timer transmission (Timer TX) Specify the sending time. Transmitting faxes in discount telephone rate hours such as late at night or early in the morning will reduce the cost. Use the keypad to specify the communication starting time. Reference It is specified in hours and minutes.
Page 126: Polling Tx - Normal
5.12 Communication Settings Polling TX - Normal Used to save documents to be transmitted through reserved polling transmission based on a receiver's in- struction. Select [Normal] when scanning originals to save data in the Polling TX User Box. Reference For details on deleting or checking documents in the Polling TX User Box, refer to the [User's Guide Box Op- erations].
Page 127: F-Code Transmission (F-Code Tx)
5.12 Communication Settings Reference For the bulletin board number, enter the box number between 1 to 999999999 of the Bulletin Board User Box that has been registered in advance. Only one document can be saved in a single bulletin board. You can create up to 10 bulletin boards for this machine.
Page 128: Fax Header Settings (G3/Ip/I-Fax)
5.12 Communication Settings 5.12.7 Fax Header Settings (G3/IP/I-FAX) Specify whether to attach sender information (TTI) when sending documents. Select the sender name from the sender name list. Reference To register the contents of the header information to be added to the original, use [Header Information] in Administrator Settings.
Page 129: Redialing (G3/Ip)
5.13 Redialing (G3/IP) 5.13 Redialing (G3/IP) Redialing refers to the operation to dial to the same destination again. If a fax cannot be sent for example because the recipient's line is busy, the machine redials after a specified period has elapsed. 5.13.1 Auto redialing If a fax cannot be sent, for example because the recipient's line is busy, the machine automatically redials...
Page 130: Receiving (G3/Ip/I-Fax)
Receiving (G3/IP/I-FAX)
Page 131: Receiving (G3: Without External Telephone Connected)
Receiving (G3: Without external telephone connected) Receiving (G3/IP/I-FAX) This section explains the types of fax reception and respective operations. Reference The IP address fax and Internet fax can be received only when a Hard Disk is installed. Receiving (G3: Without external telephone connected) 6.1.1 Auto RX (Dedicated for fax line) Specify this mode to use the telephone line dedicated for fax transmission.
Page 132: Receiving (G3: With External Telephone Connected)
Receiving (G3: With external telephone connected) Receiving (G3: With external telephone connected) 6.2.1 Manual RX (Dedicated telephone line) It is convenient to set the machine to manual mode if an external telephone is connected to this machine and the line is primarily used for telephone communication. Receiving The external telephone continues to ring •...
Page 133: Receiving (I-Fax)
When a document in color or grayscale is received, the data is discarded and not printed. When the sender is a Konica Minolta model, and [JPEG Color] or [JPEG (Grayscale)] is selected for the recipient machine capable of receiving data, the data is discarded and not printed.
Page 134: Receiving (Ip)
When a document in TIFF (Profile-C) format is received, the data is discarded and not printed. When the sender is a Konica Minolta model, if [Mode 2] is specified for the IP address fax operation, [Color] is specified for the destination machine type, and [Full Color] or [Gray Scale ] is specified for the color setting, then the data is sent in the TIFF (Profile-C) format, and the received data is discarded and not printed.
Page 135: In-Memory Proxy Reception
In-memory proxy reception In-memory proxy reception 6.5.1 In-memory proxy reception When it is unable to print a received document due to paper jamming, running short of consumables or other reasons, data is saved in the memory until the machine is ready to print it again. This function is referred to as In-memory proxy reception.
Page 136: Printing Upon Data Reception
Printing upon data reception Printing upon data reception When a document is received, the paper size of the received document is compared with the paper size in the paper tray, and the document is printed either by being reduced to the specified zoom ratio, or to the size that the document fits the paper size to be printed.
Page 137: Printing At Reduced Size To Fit The Paper Size To Be Printed
Printing upon data reception 6.6.2 Printing at reduced size to fit the paper size to be printed If a document size longer than the standard size is received, the optimal paper size is determined based on the width and length of the received document and printed accordingly. If the optimal-size paper is not load- ed in the paper tray, the document size is reduced to the near-size paper.
Page 138 Printing upon data reception Width of re- Print posi- Length of received document ceived docu- tion of recep- ment tion information A4-width [OFF] or [In- 0 to 154 155 to 314 315 to 386 387 or more side Body Text] [Outside Body 0 to 146 147 to 306...
Page 139: Step 2: Select Actual Print Paper Size
Printing upon data reception Step 2: Select actual print paper size Checks whether the paper size determined in Step 1 is loaded in the machine or not. Optimal paper size loaded: Printing starts. Optimal paper size unavailable, or [Auto Tray Switch ON/OFF] (automatic paper tray switching function) of the paper tray is set to [Restrict]: The alternative paper size is searched for in the descending order as shown in the table.
Page 140 Printing upon data reception [Print Separate Fax Pages] is set to [ON]: The print paper is searched for in the descending order. Even if [Print Separate Fax Pages] is set to [ON], when the width of the selected print paper is smaller than that of the image in the received document, the document size is reduced according to the paper width.
Page 141: Restrictions For Printing
Printing upon data reception Restrictions for printing The following lists the restrictions on printing documents. Documents are printed in reduced size if the print paper size is smaller than that determined in Step 1. If [Print Separate Fax Pages] is set to [OFF], documents are automatically rotated by 90 degrees if the orientation of the print paper does not match with that determined in Step 1.
Page 142: Printing At Full Size
Printing upon data reception 6.6.3 Printing at full size If [Min. Reduction for RX Print] is set to [Full Size] in the Utility menu, documents are printed on the paper of the same size at the same magnification. If the same-size paper is not available, it is printed on the paper larger than the original size.
Page 143: Printing Method Upon Data Reception
Printing upon data reception 6.6.4 Printing method upon data reception The following describes the relationship between the paper size of the received document and the paper size to be printed. Paper size of received doc- [Min. Reduction for RX Print] setting If a specific tray is ument assigned in [Tray...
Page 144: Footer Position
Footer Position Footer Position Reception date, time, reception number and page number are automatically added to the received document for printing. The received information is printed on the following location of the document according to the [Header/Footer Position] setting. Reference To send a document in color using the IP Address Fax function, the information is printed only within the original image area.
Page 145: Convenient Functions (G3/Ip/I-Fax)
Convenient functions (G3/IP/I-FAX)
Page 146: Memory Rx (G3/Ip/I-Fax)
Memory RX (G3/IP/I-FAX) Convenient functions (G3/IP/I-FAX) This section explains the convenient functions for fax transmission. Memory RX (G3/IP/I-FAX) Received documents can be saved and printed as required. This function is referred to as memory reception. Received documents are saved in the Memory RX User Box. Access the User Box and print the document. Unnecessary documents can be deleted as well.
Page 147: Fax Forwarding (G3/Ip/I-Fax)
Fax forwarding (G3/IP/I-FAX) Fax forwarding (G3/IP/I-FAX) Received documents can be forwarded to the pre-set destination. The following shows the available func- tions. This machine can be configured so that it forwards the document and prints the same document. If two units of Fax Kit FK-508 are installed for receiving/forwarding data with G3 Fax, the line used to forward the data can be specified.
Page 148: Pc-Fax Rx (G3)
PC-Fax RX (G3) PC-Fax RX (G3) The PC-Fax RX function saves a document received as a fax in the Public, Personal, or Group User Box in the hard disk. The saved data can be printed or sent. Memory RX User Box or any User Boxes specified are used as saving destination User Boxes.
Page 149: Tsi Distribution (G3)
TSI Distribution (G3) TSI Distribution (G3) Documents received with the fax ID of the sender (TSI) can be automatically distributed to the forwarding des- tinations prepared for each sender. The following destinations can be specified for forwarding. User Box E-Mail Address WebDAV 1.
Page 150: Confidential Rx (G3)
Confidential RX (G3) Confidential RX (G3) A function to transmit an original between you and specific persons using the Confidential User Box. Sending an original to a Confidential User Box of the recipient machine is referred to as confidential transmission, and receiving an original in a Confidential User Box of your machine is referred to as confidential reception.
Page 151: Relay Distribution (G3)
Relay distribution (G3) Relay distribution (G3) 7.6.1 Description of relay distribution A function to send fax via a relay distribution station. When a document is sent by fax, it is saved in a relay distribution station and forwarded to the destination afterwards. When there are multiple broadcast destina- tions at distant places, by grouping the broadcast destinations to the relay station for each region, the entire amount of the communication charges can be reduced by doing the relay transmission from the relaying sta- tion.
Page 152: Sending Fax To The Relay Distribution Station
Relay distribution (G3) 7.6.3 Sending fax to the relay distribution station Select [F-Code TX] in [Communication Settings] - [Communication Method Settings], and configure the fol- lowing settings. [SUB Address]: Enter the Relay User Box number of the relay distribution station using the keypad. [Password]: Enter the relay password.
Page 153: Polling Tx/Rx (G3)
Polling TX/RX (G3) Polling TX/RX (G3) 7.7.1 Polling TX A function to save documents in the internal hard disk to send it based on a receiver's polling instruction. If no Hard Disk is installed, data is saved in the internal memory (SSD: Solid State Drive) installed in this ma- chine.
Page 154: Bulletin (G3)
Bulletin (G3) Bulletin (G3) A function to register a bulletin board, and to register a posting documents to be viewed. To register a bulletin board, first register the Bulletin Board User Box, and then save the document by specifying the Bulletin Board User Box number.
Page 155: Fax Transmission Using Extension Lines (G3)
Fax transmission using extension lines (G3) Fax transmission using extension lines (G3) If two units of Fax Kit FK-508 are installed, different functionality can be specified to the second line by con- figuring it differently from the first line. The following shows the available functions. Line Parameter Setting: The dialing scheme, number of incoming rings, and line monitoring sound can be specified.
Page 156: Description Of Reports And Lists
Description of reports and lists...
Page 157: Types Of Reports And Lists
Types of reports and lists Description of reports and lists This section explains how to print various reports and lists and provides descriptions. Types of reports and lists Reports and lists printed with this machine are as follows. 8.1.1 Reports There are reports that are printed automatically, reports for which printing method can be specified, and re- ports that are printed upon requests.
Page 158: Lists
Types of reports and lists Report name Description [Confidential Rx Report] This report is printed automatically upon reception of a confidential docu- (G3) ment if [Confidential Rx Report] is set to [ON] in [Report Settings] of the Utility mode. [Polling TX Report] The result of transmission to the bulletin board is printed automatically if [Bul- (G3) letin TX Report] is set to [ON] in [Report Settings] in the Utility menu.
Page 159: Common Lists
Common lists Common lists 8.2.1 [Address Book List] The list of the address book entries can be printed. How to print Select [Address Book List] from [One-Touch/User Box Registration] - [One-Touch/User Box Registra- tion List] in Administrator Settings, specify the starting number, the number of entries, and the destina- tion type, and then press [Print].
Page 160: Print Sample
Common lists Print sample Information included in the list Information included in the list varies depending on the type of address book. Item Description [No.] Address book registration number (One touch number). [*] (Index) Index characters used for search. [Name] Name representing the registered destination.
Page 161 Common lists Item Description [*] (Index) Index characters used for search. [Name] Name representing the registered destination. [IP Address] IP address, host name, or E-mail address that is registered. [Machine Type of Desti- Registered recipient's machine type (monochrome/color machine). nation] [Port Number] Registered port number.
Page 162: Group List]
Common lists WebDAV Item Description [No.] Address book registration number (One touch number). [*] (Index) Index characters used for search. [Name] Name representing the registered destination. [Host Address] Registered PC address. [File Path] Registered file path. [User ID] Registered user ID. [Password] Registered password.
Page 163: Print Sample
Common lists Configure the Paper Tray and Simplex/Duplex settings, and then press [Start]. Print sample Information included in the list Item Description [No.] Group number. [Name] Name representing the registered group. [Speed Dial] Address book registration number (One touch number) registered for the group.
Page 164: Program List]
Common lists 8.2.3 [Program List] Prints the list of the program destination entries registered. How to print Select [Program List] from [One-Touch/User Box Registration] - [One-Touch/User Box Registration List] in Administrator Settings, specify the starting number, the number of entries, and the destination type, and then press [Print].
Page 165: Print Sample
Common lists Print sample Information included in the list Item Description [No.] Program destination number. [Name] Name representing the program group registered. [Address Book] Address book registration number. bizhub 423/363/283/223 8-10...
Page 166: Reports/Lists Commonly Used Among G3/Ip/I-Fax
Reports/lists commonly used among G3/IP/I-FAX Reports/lists commonly used among G3/IP/I-FAX Reference The IP address fax and Internet fax functions are available only when a Hard Disk is installed. 8.3.1 [Activity Report] This report contains the transmission and reception log. The report can contain up to 700 records in total, and in separate pages for transmission log and reception log.
Page 167 Reports/lists commonly used among G3/IP/I-FAX Item Description [Start Time] The starting time of the communication. [Time] The duration of the communication. [Prints] The number of transmitted/received document pages. For memory transmis- sion, the number of pages transmitted successfully and the total number of pages are printed as a factional number.
Page 168: Tx Result Report]
Reports/lists commonly used among G3/IP/I-FAX 8.3.2 [TX Result Report] The result of transmission is printed automatically. Select the print timing from ON, If TX Fails, or OFF in Ad- ministrator Settings of the Utility menu. 8.3.3 [Broadcast Report] Printed automatically when a sequential broadcast transmission is completed. You can enable or disable this report to be printed in [Sequential TX Report] in the Utility menu.
Page 169: Job Settings List]
Reports/lists commonly used among G3/IP/I-FAX 8.3.4 [Job Settings List] Print the job settings list of this machine. How to print Select [Fax Settings] - [Job Settings List] in Administrator Settings, and configure the Paper Tray and Simplex/Duplex settings, and then press [Start]. bizhub 423/363/283/223 8-14...
Page 170: [Fax Setting List]
Reports/lists commonly used among G3/IP/I-FAX [Fax Setting List] Reference Public, Personal, and Group User Box functions and the network fax function are available only when a Hard Disk is installed. bizhub 423/363/283/223 8-15...
Page 171 Reports/lists commonly used among G3/IP/I-FAX bizhub 423/363/283/223 8-16...
Page 172: [Relay List]
Reports/lists commonly used among G3/IP/I-FAX [Relay List] bizhub 423/363/283/223 8-17...
Page 173: [Sender (Tsi) Rx User Box]
Reports/lists commonly used among G3/IP/I-FAX [Sender (TSI) RX User Box] bizhub 423/363/283/223 8-18...
Page 174: [Confidential/Bulletin List]
Reports/lists commonly used among G3/IP/I-FAX [Confidential/Bulletin List] bizhub 423/363/283/223 8-19...
Page 175: Report Printed For G3 Fax
Report printed for G3 fax Report printed for G3 fax 8.4.1 [Polling TX Report] The result of polling transmission is printed automatically. You can select ON, If TX Fails, or OFF from [TX Result Report] in the Utility menu. 8.4.2 [Polling RX Report] Printed automatically when a polling document is received.
Page 176: Sequential Polling Rx Report]
Report printed for G3 fax 8.4.3 [Sequential Polling RX Report] The result of polling reception to multiple destinations is printed automatically. You can enable or disable this report to be printed in [Sequential TX Report] in the Utility menu. 8.4.4 [Reservation Communication Report] Printed automatically when a timer transmission is specified.
Page 177: Reservation Polling Tx Report]
Report printed for G3 fax 8.4.5 [Reservation Polling TX Report] Printed automatically when a polling transmission is reserved (when a document is saved in the Polling Trans- mission User Box of this machine). You can enable or disable this report to be printed in [Timer Reservation TX Report] in the Utility menu. 8.4.6 [Broadcast Reserved Report] Printed automatically when a sequential broadcast transmission is reserved.
Page 178: An Address Polling Rx Reserved Report]
Report printed for G3 fax 8.4.7 [An address Polling Rx Reserved Report] Printed automatically when a polling reception to single destination is reserved. You can enable or disable this report to be printed in [Timer Reservation TX Report] in the Utility menu. 8.4.8 [Sequence Polling Rx Reserved Report] Printed automatically when a polling reception to multiple destinations is reserved.
Page 179: Confidential Rx Report]
Report printed for G3 fax 8.4.9 [Confidential Rx Report] Printed automatically when a confidential document is received. You can enable or disable this report to be printed in [Confidential Rx Report] in the Utility menu. 8.4.10 [Bulletin TX Report](Polling TX Report) Printed automatically when a polling transmission is executed to the document saved in the bulletin board.
Page 180: Relay Tx Result Report]
Report printed for G3 fax 8.4.11 [Relay TX Result Report] This report is printed automatically upon transmission of a document to the relay distribution destination when this machine functioned as the relay distribution station. You can enable or disable this report to be printed in [Relay TX Result Report] in the Utility menu. 8.4.12 [Relay Request Report] When this machine is used as the relay distribution station, this report is printed automatically upon reception...
Page 181: Pc-Fax Tx Error Report]
Report printed for G3 fax 8.4.13 [PC-Fax TX Error Report] Printed automatically when an error occurs in PC-FAX transmission. You can enable or disable this report to be printed in [PC-Fax TX Error Report] in the Utility menu. bizhub 423/363/283/223 8-26...
Page 182: Report Printed For Internet Fax
Report printed for Internet Fax Report printed for Internet Fax Reference The Internet fax function is available only when a Hard Disk is installed. 8.5.1 [Internet Fax Rx Error Report] Printed automatically when the reception of Internet Fax or IP Address Fax fails. You can enable or disable this report to be printed in [Network Fax RX Error Report] in the Utility menu.
Page 183: Print Dsn Message]
Report printed for Internet Fax 8.5.3 [Print DSN Message] A DSN message is returned from the receiver to the sender when the E-mail message is delivered to the re- ceiver's mail server. When this machine receives the DSN message, it is printed automatically. (The acronym for Delivery Status Notifications) You can specify whether to print or not in [DSN Message] in the Utility menu.
Page 184: Title/Text List]
Report printed for Internet Fax 8.5.5 [Title/Text List] Print the list of the subjects and texts of the registered E-mail message. How to print Select [E-Mail Subject/Text List] from [One-Touch/User Box Registration] - [One-Touch/User Box Reg- istration List] in Administrator Settings, configure Paper Tray and Simplex/Duplex settings, and then press [Start].
Page 185: Report Printed For Ip
Report printed for IP Report printed for IP Reference The IP address fax function is available only when a Hard Disk is installed. 8.6.1 [Network Fax RX Error Report] For details, refer to page 8-27. bizhub 423/363/283/223 8-30...
Page 186: User Mode Settings
User Mode Settings...
Page 187: Menu Trees In User Mode
Menu trees in User mode User Mode Settings Menu trees in User mode The following setting items are available from the Utility (User mode). The menu tree contains the items that relate to Network Scan, G3 Fax and Network Fax. 9.1.1 [One-Touch/User Box Registration] First level...
Page 188 Menu trees in User mode First level Second level Third level Fourth level 4 [PC (SMB)] [No.] (p. 9-11) [Name] [User ID] [Pass- word] [Host Ad- dress] [File Path] [Refer- ence] [Index] [Icon] 5 [FTP] (p. 9-13) [No.] [Name] [Host Ad- dress] [File Path] [User ID]...
Page 189 Menu trees in User mode First level Second level Third level Fourth level 6 [WebDAV] [No.] (p. 9-14) [Name] [User ID] [Pass- word] [Host Ad- dress] [File Path] [Proxy] [SSL Set- tings] [Port Number] [Index] [Icon] 7 [IP Address [No.] Fax] (p.
Page 190: User Settings]
Menu trees in User mode 9.1.2 [User Settings] First level Second level Third level Fourth level 2 [Custom Display 2 [Scan/Fax Set- [Default Tab] Settings] tings] (p. 9-24) [Program Default] [Address Book Index Default] [Shortcut Key 1] [Shortcut Key 2] [Default Address Book] [Default Address Type] 5 [FAX Active...
Page 191: Mode Memory
Menu trees in User mode 9.1.3 Mode Memory First level Second level Third level Fourth level [Page List] [Register Pro- [Name] gram] (p. 9-20) [Address] [URL Notif. Destination] [Check Program [Check Address] Settings] (p. 9-21) [Check Scan Settings] [Check Original Settings] [Communication Settings] [Check E-Mail Settings] [Check URL Notif.
Page 192: One-Touch/User Box Registration
One-Touch/User Box Registration One-Touch/User Box Registration Up to 2000 (or 1000 if no Hard Disk is installed) one-touch destinations can be registered with an address book. Reference If [Registering and Changing Addresses] is set to Restrict in Administrator Settings, register these des- tinations using [One-Touch/User Box Registration] in Administrator Settings.
Page 193: Address Book - User Box
One-Touch/User Box Registration 2/2 page Item Description [No.] Press [No.], and then enter the registration number of the destination be- tween 1 and 2000 (or between 1 and 1000 if no Hard Disk is installed). Press [OK] without entering any number to register the smallest number available. [Name] Use the touch panel to enter the name to be registered in the address book using up to 24 characters.
Page 194: Address Book - Fax
One-Touch/User Box Registration Item Description [No.] Press [No.], and then enter the registration number of the destination be- tween 1 and 2,000. Press [OK] without entering any number to register the smallest number available. [Name] Use the touch panel to enter the name to be registered in the address book using up to 24 characters.
Page 195 One-Touch/User Box Registration Item Description [No.] Press [No.], and then enter the registration number of the des- tination between 1 and 2000 (or between 1 and 1000 if no Hard Disk is installed). Press [OK] without entering any number to register the smallest number available.
Page 196: Address Book - Pc (Smb)
One-Touch/User Box Registration Reference To check a registered destination, select its registered name, and then press [Check Job Set.]. To change the settings for a registered destination, select its registered name, and then press[Edit]. To delete a registered destination, select its registered name, and then press [Delete]. 9.2.5 Address Book - PC (SMB) Register PC (SMB) destinations.
Page 197 One-Touch/User Box Registration Item Description [No.] Press [No.], and then enter the registration number of the destination be- tween 1 and 2000 (or between 1 and 1000 if no Hard Disk is installed). Press [OK] without entering any number to register the smallest number available. [Name] Use the touch panel to enter the name to be registered in the address book using up to 24 characters.
Page 198: Address Book - Ftp
One-Touch/User Box Registration 9.2.6 Address Book - FTP Register FTP destinations. To register a new destination, press [New]. 1/3 page 2/3 page 3/3 page Item Description [No.] Press [No.], and then enter the registration number of the destination be- tween 1 and 2000 (or between 1 and 1000 if no Hard Disk is installed). Press [OK] without entering any number to register the smallest number available.
Page 199: Address Book - Webdav
One-Touch/User Box Registration Item Description [Host Address] Enter the host name, IPv4 address or IPv6 address as the host address for the destination server. The host name must be less than 63 characters in length. • If you enter a host name and then select to enter an IP address, the host name is cleared.
Page 200 One-Touch/User Box Registration 2/3 page 3/3 page Item Description [No.] Press [No.], and then enter the registration number of the destination be- tween 1 and 2000 (or between 1 and 1000 if no Hard Disk is installed). Press [OK] without entering any number to register the smallest number available. [Name] Use the touch panel to enter the name to be registered in the address book using up to 24 characters.
Page 201: Address Book - Ip Address Fax
One-Touch/User Box Registration Item Description [Icon] Select an icon. • The selected icon is used for the image panel function that is available when the optional function code "CAA" is enabled. Reference To check a registered destination, select its registered name, and then press [Check Job Set.]. To change the settings for a registered destination, select its registered name, and then press[Edit].
Page 202: Address Book - Internet Fax
One-Touch/User Box Registration Item Description [Port Number] Enter the port number (any number between 1 and 65535). [Destination Machine Select [Color] or [Monochrome] depending on the recipient's machine type. Type] [Index] Select the index. For a frequently used destination, specify the index charac- ters and select [Favorites] at the same time.
Page 203: Registering Groups
One-Touch/User Box Registration Item Description [Name] Use the touch panel to enter the name to be registered in the address book using up to 24 characters. [E-Mail Address] Enter the E-mail address of the destination via the touch panel. [RX Ability (Destination)] Select the items for which the recipient machine can receive for compression type, paper size and resolution.
Page 204: Registering E-Mail Setting Subjects (E-Mail/I-Fax)
One-Touch/User Box Registration 9.2.11 Registering E-mail setting subjects (E-mail/I-FAX) Up to 10 E-mail subjects and Internet fax subjects (Subject) can be registered. A desired text string can be selected from those registered when sending. To register a new subject, press [New]. Item Description [Subject]...
Page 205: Registering A Scan/Fax Program
One-Touch/User Box Registration 9.2.13 Registering a scan/fax program You can register destinations to which faxes are frequently sent as programs together with Scan, Original, and Communication Settings. If these are registered as programs, you can call a registered set of the desti- nation and its Scan, Original, and Communication Setting by simply pressing the Mode Memory key.
Page 206: Check Program Settings
One-Touch/User Box Registration Check Program Settings Press this key to check the contents of a registered program. After checking them, press [Close]. Item Description [Check Address] Allows you to check the specified address. [Check Scan Settings] Allows you to check the scan settings configured for the program. [Check Original Settings] Allows you to check the original settings configured for the program.
Page 207: Create User Box - Confidential User Box (G3)
One-Touch/User Box Registration 9.2.14 Create User Box - Confidential User Box (G3) To create a User Box for confidential reception, configure the Confidential RX settings when creating a Public or Personal User Box. If no Hard Disk is installed, create the Confidential RX User Box. Reference For details, refer to the [User's Guide Box Operations].
Page 208: Group
One-Touch/User Box Registration Group Select a destination whose level you want to change, and then press [Apply Group] or [Apply Level] to specify the level. Program Select a destination whose level you want to change, and then press [Apply Group] or [Apply Level] to specify the level.
Page 209: User Settings
User Settings User Settings 9.3.1 Displaying the User Settings screen To display the User Settings screen, press the Utility/Counter key on the control panel, and then select [User Settings] from the Utility menu that appears. Reference An item can also be selected by pressing the key on the keypad for the correspondent number. To se- lect [User Settings], press 2 on the keypad.
Page 210: Custom Display Settings - Fax Active Screen (G3/Ip/I-Fax)
User Settings 2/2 page Item Description [Default Address Book] Select Index or Address Type as the way the registered destinations are dis- played. [Default Address Type] When you set [Default Address Book] to [Address Type], select an address type that is displayed as the default in the [Address Book] tab 9.3.3 Custom Display Settings - Fax Active Screen (G3/IP/I-FAX) Customize the Fax Active screen.
Page 211: Custom Display Settings - Search Option Settings
User Settings 9.3.4 Custom Display Settings - Search Option Settings Configure the contents of the search option screen when performing an detail search for registered destina- tions. (E-mail/Box/SMB/FTP/WebDAV/G3/IP/I-FAX) Item Description [Uppercase and Lower- Select whether to differentiate uppercase and lowercase letters when per- case Letters] forming a search.
Page 212 (excluding push scanning). (Default: 120 sec.) • To use the machine as a scanner from an application using TWAIN, install the KONICA MINOLTA TWAIN driver software designed for that pur- pose. For details, refer to the TWAIN driver manual in the bizhub 423/363/283/223 series CD.
Page 213 Administrator Mode Settings...
Page 214: Configuration Before Use
10.1 Configuration before use Administrator Mode Settings Configure Fax/Scan settings in the Administrator mode. 10.1 Configuration before use 10.1.1 E-mail Before using E-mail transmission or Internet Fax, configure the following items. This section introduces basic items. Also refer to the [User's Guide Network Administrator] for details. The E-mail address of the administrator TCP/IP Setting E-Mail TX (SMTP)
Page 215: Internet Fax
10.1 Configuration before use Line Parameter Setting – Refer to page 10-18. 10.1.6 Internet Fax Before using Internet Fax, configure the following items. Network Fax Function Settings Header Information – Refer to page 10-15. Machine E-Mail Address – For details on the configuration procedure, refer to the [User's Guide Copy Operations]. Machine Setting –...
Page 216: Menu Tree In Administrator Mode
10.2 Menu tree in Administrator mode 10.2 Menu tree in Administrator mode The following settings can be configured in Administrator Settings. The menu tree contains the items that re- late to Network Scan, G3 Fax and Network Fax. 10.2.1 [System Settings] First level Second level Third level...
Page 217: Fax Settings]
10.2 Menu tree in Administrator mode 10.2.2 [Fax Settings] First level Second level Third level Fourth level 1 [Header Infor- [Sender] mation] (p. 10-15) [Sender Fax No.] 2 [Header/Footer [Header Position] Position] [Print Receiver's Name](Not displayed for North American or (p.
Page 218 10.2 Menu tree in Administrator mode First level Second level Third level Fourth level 5 [Function Set- 1 [Function [F-Code TX] tings] ON/OFF Setting] [Relay RX] (p. 10-22) [Relay Printing] [Destination Check Display Function] [Confirm Address (TX)] [Confirm Address (Register)] 3 [Memory RX Setting] (p.
Page 219: Security Settings]
10.2 Menu tree in Administrator mode First level Second level Third level Fourth level 9 [Multi Line Set- 1 [Line Parameter [Dialing Method] tings] (p. 10-31) Setting] (p. 10-31) [Number of RX Call Rings] [Line Monitor Sound] 2 [Function Set- [PC-FAX TX Setting] tings] (p.
Page 220 10.2 Menu tree in Administrator mode First level Second level 4 [Security De- [Manual Destination Input] tails] (p. 10-12) [Restrict Fax TX] [Hide Personal Information] [Display Activity Log] [Initialize] [Job History Thumbnail Display] [Copy Guard] [Password Copy] Reference The item with " "...
Page 221: Administrator Settings (E-Mail/Box/Smb/Ftp/Webdav)
10.3 Administrator Settings (E-mail/Box/SMB/FTP/WebDAV) 10.3 Administrator Settings (E-mail/Box/SMB/FTP/WebDAV) This section describes administrator settings that are configured for E-mail Transmission, Save in User Box, SMB, FTP and WebDAV. Reference The function for saving a document in the Public, Personal, or Group User Box is available only when a Hard Disk is installed.
Page 222: Restrict Operation
10.3 Administrator Settings (E-mail/Box/SMB/FTP/WebDAV) Item Description [Change the "From" Ad- Specify the settings for changing the From address. dress] (E-mail) • [Allow]: Allows the user to change the From address. • [Administrator E-Mail Address]: The administrator's E-mail address is set to the From address.
Page 223: System Settings - Stamp Settings - Header/Footer Settings
10.3 Administrator Settings (E-mail/Box/SMB/FTP/WebDAV) 10.3.4 System Settings - Stamp Settings - Header/Footer Settings Configure the settings for the header/footer to be inserted on all pages. You can use the settings for the head- er/footer configured here for faxing, scanning and printing. In the Header/Footer Setting window, press [New].
Page 224: Security Settings - Security Details
10.3 Administrator Settings (E-mail/Box/SMB/FTP/WebDAV) System Settings - Advanced Preview Setting − Original direction setting dis- 10.3.5 play When sending a fax using the advanced preview, specify whether to display the screen for selecting the di- rection of the original after pressing Proof Copy. 10.3.6 Security Settings - Security Details 1/4 page...
Page 225 10.3 Administrator Settings (E-mail/Box/SMB/FTP/WebDAV) 2/4 page Item Description [Hide Personal Information] Specify whether to include destinations in Job History on the Job List screen. If [ON] is selected, destinations are not displayed. [Display Activity Log] Specify whether to display fax transmission and reception history.
Page 226: Administrator Settings (G3)
10.4 Administrator Settings (G3) 10.4 Administrator Settings (G3) This section describes administrator settings that are configured for G3 Fax TX. The descriptions in this sec- tion also apply to Network Fax. 10.4.1 System Settings - Power Save Settings Specify the condition for which the machine shifts to the power save mode, and whether to enable the power save mode for the fax board.
Page 227: System Settings - Restrict User Access
10.4 Administrator Settings (G3) 10.4.3 System Settings - Restrict User Access Restrict Access to Job Settings - Registering and Changing Addresses Reference For the setting procedure, refer to page 10-9. Restrict Operation - Restrict Broadcasting Reference For the setting procedure, refer to page 10-10. 10.4.4 System Settings - Stamp Settings - Fax TX Settings Specify whether to reset stamp settings configured for scanning faxes when sending faxes.
Page 228: Fax Settings - Header/Footer Position
10.4 Administrator Settings (G3) Item Description [Sender] Allows you to register more than one sender name that is to be printed on documents received by the recipient as sender information. Enter a text us- ing up to 30 characters. • To register a new sender, press [New].
Page 229 10.4 Administrator Settings (G3) The following indicates where to print sender information or reception information. [Inside Body Text]: The sender or receiving information is added so that it is overlaid on part of the orig- inal image before the fax is being sent. From : MFP01 To:123456789 05/25/2006 13:22 #138 P.001/001...
Page 230: Fax Settings - Line Parameter Setting
10.4 Administrator Settings (G3) [OFF]: The sender name, fax ID of this machine, transmission start date and time, transmission number, and the number of pages are added as sender information. From : MFP01 987654321 05/25/2006 13:22 #138 P.001/001 10.4.8 Fax Settings - Line Parameter Setting Configure items related to fax transmission and reception.
Page 231: Fax Settings - Tx/Rx Setting
10.4 Administrator Settings (G3) 3/3 page Item Description [Line Monitor Sound] Set this item to ON to hear the line sound from a speaker during communi- cation. [Line Monitor Sound Lev- Set the volume level of the speaker during data transmission in the range be- el (TX)] tween 0 and 31 (Default: 10).
Page 232 10.4 Administrator Settings (G3) Item Description [Print Paper Size] Specify paper size for printing received documents. The initial setting varies depending on the setting for [Letter/Ledger over A4/A3]. Reference To enable the setting for the print paper size, set [Tray Selection for RX Print] to [Auto].
Page 233 10.4 Administrator Settings (G3) 3/3 page 3/3 page (If two units of Fax Kit FK-508 are installed) Item Description [No. of Sets (RX)] Set the number of copies for received documents to any number from 1 to 10 (Default: 1 set.). [Individual Receiving Specify whether to configure the RX setting for each line.
Page 234: Fax Settings - Function Settings
10.4 Administrator Settings (G3) 10.4.10 Fax Settings - Function Settings Function ON/OFF Settings 1/2 page Item Description [F-Code TX] Specify whether to use F-Code TX. • F-Code TX provides two methods: confidential transmission and relay transmission. Reference For details on confidential transmission, refer to page 7-6. For details on relay transmission, refer to page 7-7.
Page 235: Memory Rx Setting
10.4 Administrator Settings (G3) Item Description [Confirm Address (TX)] When specifying a fax destination with direct input, a screen appears (G3) prompting you to enter the fax number again for confirmation. Entering the fax number twice prevents one from entering incorrect destinations. •...
Page 236: Closed Network Rx
10.4 Administrator Settings (G3) Closed Network RX Specify whether to use the Closed Network RX function. To use the function, specify a password that is used for Closed Network RX. Press [No] to clear the entered setting and then specify a password using the keypad. (up to 4 digits) Reference Closed Network RX is only available when the receiver has password transmission function.
Page 237: Incomplete Tx Hold
10.4 Administrator Settings (G3) Reference Documents received via network fax cannot be forwarded to the G3 fax destination. If [Confirm Address (Register)] is ON, a screen for entering the fax number again appears after you press [OK]. Enter the fax number and then press [OK]. Reference For details on the Confirm Address function, refer to page 10-22.
Page 238: Pc-Fax Rx Settings
10.4 Administrator Settings (G3) PC-Fax RX Settings Specify whether to use the PC-Fax RX function. To use the function, configure the following items. If two units of Fax Kit FK-508 are installed, and [Individual Receiving Line Setup] is set to [ON] in Adminis- trator Settings, you can select either [Fax Line 1] or [Fax Line 2] to configure settings for each line.
Page 239: Tsi User Box Setting
10.4 Administrator Settings (G3) TSI User Box Setting Specify whether to use the TSI User Box function. To use the function, configure the following items. If two units of Fax Kit FK-508 are installed, and [Individual Receiving Line Setup] is set to [ON] in Adminis- trator Settings, you can select either [Fax Line 1] or [Fax Line 2] to specify the forwarding destination for each line.
Page 240: Fax Settings - Pbx Connection Setting
10.4 Administrator Settings (G3) Item Description [TSI User Box Allows you to distribute received faxes to other fax machines Settings] or User Boxes in this machine. If no Hard Disk is installed in this machine, the faxes cannot be distributed to User Boxes in this machine.
Page 241: Fax Settings - Report Settings
10.4 Administrator Settings (G3) 10.4.12 Fax Settings - Report Settings Specify a way to output reports. 1/3 page Item Description [Activity Report] Configure output settings for Activity Report. To output the re- port, configure the following settings. [Output Setting] Specify the time when the report is to be output. [Daily]: Outputs the report every day at a certain time.
Page 242 10.4 Administrator Settings (G3) 2/3 page Item Description [Bulletin TX Report] Configure the output settings for Bulletin TX Report. Specify whether to out- put the report. [Relay TX Result Report] Configure the output settings for Relay TX Result Report. Specify whether to output the report.
Page 243: Fax Settings - Job Settings List
10.4 Administrator Settings (G3) 10.4.13 Fax Settings - Job Settings List This function outputs a list of settings related to faxes. Select a desired paper tray, and then press [Start]. Reference For an example of output of a list of settings, refer to page 8-14. 10.4.14 Fax Settings - Multi Line Settings If two units of Fax Kit FK-508 are installed, configure settings for the second line.
Page 244: Function Settings
10.4 Administrator Settings (G3) Item Description [Dialing Method] Select one of the dialing methods from PB/10pps/20pps for the extension line. [Number of RX Call Set the number of incoming call rings in the range between 0 and 15 (Default: Rings] [Line Monitor Sound] Set this item to ON to hear the line sound from a speaker during communi- cation through the extension line.
Page 245: Sender Fax No
10.4 Administrator Settings (G3) Sender Fax No. Register a sender fax number for the extension line. The registered fax number is printed as the sender's in- formation on the document received by the recipient. Enter a sender fax number using 0-9, *, #, [+], and space (up to 20 characters).
Page 246: Restrict Fax Tx
10.4 Administrator Settings (G3) Restrict Fax TX Select whether to restrict fax transmissions. If [ON] is selected, the fax functions no longer appear on the Scan/Fax screen. Hide Personal Information Reference For the setting procedure, refer to page 10-12. Display Activity Log Reference For the setting procedure, refer to page 10-12.
Page 247: Administrator Settings (Ip/I-Fax)
10.5 Administrator Settings (IP/I-FAX) 10.5 Administrator Settings (IP/I-FAX) This section describes administrator settings that are configured for Internet Fax and IP Address Fax. Reference The IP address fax and Internet fax functions are available only when a Hard Disk is installed. 10.5.1 System Settings - Power Save Setting - Enter Power Save Mode Reference...
Page 248: Fax Settings - Line Parameter Setting (Ip)
10.5 Administrator Settings (IP/I-FAX) Reference For the setting procedure, refer to page 10-15. 10.5.7 Fax Settings - Header/Footer Position Reference For IP Address Fax in the color mode, reception information is not available for [Outside Body Text]. Even if [Outside Body Text] is selected, sender information is added to the inside of the original. Reference For the setting procedure, refer to page 10-16.
Page 249: Activity Report
10.5 Administrator Settings (IP/I-FAX) 10.5.11 Fax Settings - Report Settings Activity Report Reference For the setting procedure, refer to page 10-29. TX Result Report Reference For the setting procedure, refer to page 10-29. Sequential TX Report Reference For the setting procedure, refer to page 10-29. Broadcast Result Report Reference For the setting procedure, refer to page 10-29.
Page 250: Mdn Message (I-Fax)
10.5 Administrator Settings (IP/I-FAX) MDN Message (I-FAX) Configure the output settings for MDN messages in Network Fax. Specify whether to output the body. DSN Message (I-FAX) Configure the output settings for DSN messages in Network Fax. Specify whether to output the body. Print E-mail Message Body (I-FAX) Configure the output settings for body of successfully received E-mail.
Page 251: Fax Settings - Network Fax Settings
10.5 Administrator Settings (IP/I-FAX) 10.5.13 Fax Settings - Network Fax Settings Configure the settings for Internet Fax and IP Address Fax. Black Compression Level Specify the device capabilities for fax transmissions when sending faxes with the file format selected to TIFF. [MMR] (default): The data size is smaller.
Page 252: Internet Fax Self Rx Ability (I-Fax)
10.5 Administrator Settings (IP/I-FAX) Internet Fax Self RX Ability (I-FAX) This item appears if the Internet fax function is available. When an MDN request is sent from a recipient ma- chine, the machine sends information that is configured for its own capabilities. Configure the settings for the compression format, paper size and resolution.
Page 253: Internet Fax Advanced Settings (I-Fax)
10.5 Administrator Settings (IP/I-FAX) Internet Fax Advanced Settings (I-FAX) This item appears if the Internet fax function is available. You can configure detailed settings for Internet fax- 1/2 page Item Description [MDN Request] Specify whether to request for an MDN to the recipient machine when send- ing a fax.
Page 254: Ip Address Fax Setting
IP address faxes and models compatible with the Direct SMTP standard defined by CIAJ. However, a unique method developed for Konica Minolta models is used to transmit a color fax. [Mode 2] This mode allows communication between Konica Minolta models capable of transmitting IP address faxes and models compatible with the Direct SMTP standard defined by CIAJ.
Page 255: Manual Destination Input
10.5 Administrator Settings (IP/I-FAX) 10.5.14 Security Settings - Security Details Manual Destination Input Reference For the setting procedure, refer to page 10-12. Restrict Fax TX Reference For the setting procedure, refer to page 10-33. Hide Personal Information Reference For the setting procedure, refer to page 10-12. Display Activity Log Reference For the setting procedure, refer to page 10-12.
Page 256 PageScope Web Connection...
Page 257: Using Pagescope Web Connection
11.1 Using PageScope Web Connection PageScope Web Connection This chapter explains functions of a device management utility PageScope Web Connection. 11.1 Using PageScope Web Connection PageScope Web Connection is a device control utility provided by the HTTP server built in the printer con- troller.
Page 258: Cache Function Of Web Browser
11.1 Using PageScope Web Connection 11.1.3 Cache function of Web browser The Web browser has the cache function; therefore, the latest information may not be shown in the page dis- played using PageScope Web Connection. Using the cache function may result in an operation failure. When using PageScope Web Connection, disable the cache function on the Web browser.
Page 259: Logging In And Logging Out
11.2 Logging in and logging out 11.2 Logging in and logging out 11.2.1 Login and logout flows Accessing with PageScope Web Connection displays the login page when User Authentication or Account Track is enabled, and displays the login page in the public user mode when User Authentication or Account Track is not enabled.
Page 260 11.2 Logging in and logging out Login as an administrator again. bizhub 423/363/283/223 11-5...
Page 261: When User Authentication Or Account Track Is Enabled
11.2 Logging in and logging out When User Authentication or Account Track is enabled If PageScope Authentication Manager is used for authentication, ask your server administrator about the lo- gin procedure. The User Authentication or Account Track page appears. Enter the required items to log in. To log in as a different user or as an administrator, log out once.
Page 262: Logout
11.2 Logging in and logging out Log in again. 11.2.2 Logout Click [Logout] or [To Login Screen] at the upper right of the window. A logout confirmation page appears. Click [OK] to return to the login page. Reference The login page that appears differs depending on whether Authentication is enabled in this machine. When logged in as a public user, [To Login Screen] appears.
Page 263: Login
11.2 Logging in and logging out 11.2.3 Login PageScope Web Connection provides the user or administrator mode depending on how to log in. If nec- essary, you can log in to the user mode as an administrator or User Box administrator depending on user authentication or User Box administrator setting.
Page 264: Logging In As A Public User
11.2 Logging in and logging out Logging in as a public user If user authentication is not enabled on the machine, you will be logging in as a public user. In the login page, select [Public User], and click [Login]. bizhub 423/363/283/223 11-9...
Page 265: Logging In As A Registered User
11.2 Logging in and logging out Logging in as a registered user Specify the registered user name and password to log in when User Authentication is enabled in this ma- chine. In the login page, enter the user name and the password, and click [Login]. Reference If Account Track is enabled, also enter the account name and password.
Page 266: Logging In To Administrator Mode
11.2 Logging in and logging out Logging in to administrator mode To configure the system or network setting, log in to the administrator mode. Select [Administrator], and then click [Login]. bizhub 423/363/283/223 11-11...
Page 267 11.2 Logging in and logging out Enter the administrator password, and then click [OK]. % To log in to the user mode as an administrator, select [Administrator (User Mode)], and enter the administrator password. % Logging in to the administrator mode locks the control panel of this machine, and you will not be able to use it.
Page 268: Display Mode In Administrator Mode
11.2 Logging in and logging out Display mode in administrator mode In [System Settings] - [Display Setting], the display mode in the administrator mode can be selected from [Tab Function Display] or [List Function Display]. This manual shows an example where [List Function Display] is set as the display mode.
Page 269 11.2 Logging in and logging out In [List Function Display], change the menu from the list box. Select the desired menu in the drop-down list, click [Display]. bizhub 423/363/283/223 11-14...
Page 270: Logging In As A User Box Administrator
11.2 Logging in and logging out Logging in as a User Box administrator You can log in to the user mode as an administrator to delete a job when User Authentication is enabled in this machine. If necessary, you can log in to the user mode as a User Box administrator when the User Box administrator is enabled using the control panel.
Page 271: Page Configuration
Item Description KONICA MINOLTA logo Click this logo to jump to the Konica Minolta Web site at the follow- ing URL. http://www.konicaminolta.com/ PageScope Web Con- Click this logo to display the version information of PageScope Web nection logo Connection.
Page 272 11.3 Page Configuration Item Description [To Login Screen]/ [Log- Click this button to log out the current mode and log in again. When out] logged in as a public user, [To Login Screen] appears. When logged in as a registered user or an administrator, [Logout] appears. [Change Password] Click this button to jump to the user password change page.
Page 273: User Mode Overview
11.4 User Mode Overview 11.4 User Mode Overview Logging in to the user mode enables you to configure the following functions. 11.4.1 Information Reference You can also check the explanation of the user mode in the PageScope Web Connection online help or PageScope Web Connection manual included in the application CD-ROM.
Page 274: Job
11.4 User Mode Overview 11.4.2 Item Description [Current Jobs] Enables you to check the currently executed job or queued jobs. [Job History] Enables you to check the executed jobs. [Communication Enables you to check the completed transmission and reception jobs. List] 11.4.3 User Boxes...
Page 275: Direct Print
11.4 User Mode Overview Item Description [Open System This function opens the System User Box (Bulletin Board, Polling TX, Compulsory User Box] Memory RX, Confidential RX, or Relay User Box) to enable you to handle a docu- ment saved in the User Box or change the User Box setting. •...
Page 276: Store Address
11.4 User Mode Overview 11.4.5 Store Address [Store Address] may not be displayed depending on settings in the administrator mode. Item Description [Address Book] Enables you to check the address book registered in this machine or to register and change an address. [Group] Enables you to check the group address book registered in this machine or to reg- ister and change an address.
Page 277: Administrator Mode Overview
11.5 Administrator Mode Overview 11.5 Administrator Mode Overview Logging in to the administrator mode enables you to use the following functions. Reference For details on the administrator mode, refer to the [User's Guide Network Administrator]. The administrator modes are classified into two display modes: [Tab Function Display] and [List Func- tion Display].
Page 278: System Settings
Reference To use this machine as a scanner with the application software under TWAIN, install the dedicated driv- er software KONICA MINOLTA TWAIN. For details, refer to the TWAIN driver manual in the CD sup- plied together with this machine.
Page 279: Security
11.5 Administrator Mode Overview Item Description [Skip Job Opera- Specify whether to skip a job. tion Settings] [Flash Display Specify whether to allow or restrict the flash display. Setting] [System Connec- Configure the automatic setting of Prefix/Suffix or the setting for printing data in a tion Setting] cellular phone.
Page 280: User Authentication/Account Track
11.5 Administrator Mode Overview [Administrator Password Setting] is not displayed when: The SSL certificate is not installed Enhanced Security Mode is set to [ON] [Mode Using SSL/TLS] is set to [None] in [Security] - [PKI Settings] - [SSL Setting] even though a device certificate is already registered 11.5.4 User Authentication/Account Track...
Page 281: Network
11.5 Administrator Mode Overview 11.5.5 Network Item Description [TCP/IP Setting] Configure the TCP/IP setting when connecting this machine via network. [E-mail Setting] Configure the settings to send or receive E-mails (including Internet fax), and specify the extension function such as E-mail authentication. [LDAP Setting] Configure the settings to register the LDAP server.
Page 282: User Boxes
11.5 Administrator Mode Overview Item Description [NetWare Setting] Configure NetWare settings. [AppleTalk Set- Configure AppleTalk settings. ting] [Network Fax Set- Configure the direct SMTP TX or direct SMTP RX settings. ting] [WebDAV Set- Configure the WebDAV settings. tings] [OpenAPI Setting] Configure the OpenAPI settings.
Page 283: Printer Settings
11.5 Administrator Mode Overview Item Description [Open System Open the System User Box (Bulletin Board, Relay, Annotation, or Confidential RX User Box] User Box) to enable you to handle a document saved in the User Box or change the User Box setting. •...
Page 284: Store Address
11.5 Administrator Mode Overview Item Description [Assign Account Select whether to specify a password to acquire device information through the to Acquire Device printer driver. If [ON] is selected, specify the password. Info] 11.5.8 Store Address Item Description [Address Book] Enables you to check the address book registered in this machine or to register and change an address.
Page 285: Fax Settings
11.5 Administrator Mode Overview 11.5.9 Fax Settings Item Description [Header/Footer Configure the setting to print the sender or receiving information. Position] [Line Parameter Specify the fax line such as Dialing Method. Setting] [TX/RX Settings] Configure the paper, User Box, and other settings for sending or receiving data. [Function Setting] Configure the fax settings for Memory RX or Network Fax.
Page 286: 11.5.10 Setting For Each Purpose
11.5 Administrator Mode Overview 11.5.10 Setting for each purpose For an item with multiple settings required, configure them according to the instructions shown in the win- dow. The available setting items are as follows. Configure the settings for sending a scanned document Configure the network print settings Restrict users using this machine Reference...
Page 287: Troubleshooting For Fax And Scanning Problems
Troubleshooting for fax and scanning problems...
Page 288: Cannot Send Faxes
12.1 Cannot send faxes Troubleshooting for fax and scanning problems This chapter provides solutions for some problems you encounter while using fax and scanning functions. If you encounter a problem which is not listed in this chapter or difficult to solve, please contact your service representative.
Page 289: Network Fax Or Network Scan Sending
12.1 Cannot send faxes 12.1.2 Network fax or network scan sending If you cannot send a fax while using the Internet Fax, IP Address Fax, E-mail, SMB, FTP, WebDAV or Web Service functions, follow the steps below to identify the problem. Check points Corrective Actions Does the size of E-mail to...
Page 290: Cannot Receive Faxes
12.2 Cannot receive faxes 12.2 Cannot receive faxes When a fax cannot be received, try to correct problems by referring to the table below. If a fax reception error persists, please contact your service representative. Reference If you are unable to send a fax, the TX Result Report is output. For details, refer to page 8-13. (When printing the TX Result Report is enabled) For details on error messages, Refer to page 12-6.
Page 291: Network Fax
12.2 Cannot receive faxes 12.2.2 Network Fax Description of Check points Corrective Actions problem Cannot receive Is paper in the If the add paper icon is lit, the machine is out of paper and re- faxes machine? ceived documents are stored in memory. Add paper. For the procedure for adding paper, refer to the [User's Guide Copy Operations].
Page 292: Error Messages Displayed
12.3 Error messages displayed 12.3 Error messages displayed If the machine encounters a problem, an error dialog will appear and display one of the following error mes- sages. Take corrective actions by referring to the table below. If a communication error persists, please contact your service representative. 12.3.1 G3 Fax Error Message...
Page 293: If The Hdd Ready Indicator Indicates An Hdd Malfunction
12.3 Error messages displayed 12.3.2 If the HDD Ready indicator indicates an HDD malfunction Contact your service representative. 12.3.3 Network Fax Error Code If the machine encounters a problem while sending or receiving a network fax, an error dialog will appear and error codes will be displayed in Nxx format.
Page 294: Reception System Error Code
12.3 Error messages displayed Code Type Descrip- Redial ON Corrective Actions tion or OFF Memory Memory full Memory is full. overflow • Check that there are no other jobs being processed. • Reduce the number of pages to be sent or reduce the scanning resolution to re- send the fax.
Page 295: If [Contact Your Service Representative.] Is Displayed (Service Call)
12.4 If [Contact your service representative.] is displayed (Service Call) 12.4 If [Contact your service representative.] is displayed (Service Call) If there is a problem that cannot be remedied by the customer, [Contact your service representative.] appears on the screen. (Service Call screen) Normally, the phone number and fax number for your service representative appear in the center of the Serv- ice Call screen.
Page 296: Appendix
Appendix...
Page 297: Product Specifications
13.1 Product specifications Appendix 13.1 Product specifications 13.1.1 Scanner functions Item Specifications Scan speed 70 sheets/minute (for 8-1/2 e 11 (A4), 300 dpi) Scannable range Same as the copier (Max. 11 e 17 (A3)) Functions E-Mail PC (SMB) User Box WebDAV Web Service Scanner resolution...
Page 298: Fax Function
13.1 Product specifications 13.1.2 Fax function Item Specifications Number of stored pages If a Hard Disk is installed: 10000 sheets (Stored in the 128 GB area of 250 GB Hard Disk capacity) If no Hard Disk is installed: 180 sheets (Stored in the 278 MB area of the SSD1 GB capacity) (When an approximately 700-character A4 size original is stored with [Fine] resolution.) If a Hard Disk is installed (with 250 GB total capacity), fax images are...
Page 299: Tips
13.2 Tips 13.2 Tips 13.2.1 Telling the machine to make a scan through a computer (Web service) You can tell the machine to scan originals through a computer and receive scanned data. The following is an example of procedure for scanning originals via Windows Photo Gallery. Reference For the settings you must configure in advance, refer to page 4-7.
Page 300 13.2 Tips Configure scan settings and then click [Scan]. In the [Tag these images] list, enter the file name and then click [Import]. The original is scanned and the scanned data is added to the list of images. bizhub 423/363/283/223 13-5...
Page 301: Scanner Glossary
13.3 Scanner Glossary 13.3 Scanner Glossary Term Description 10Base-T/ A set of specifications under the Ethernet standards. Those cables that con- 100Base-TX/ sist of twisted copper wire pairs are used. The transmission speed of 1000Base-T 10Base-T is 10 Mbps, of 100Base-TX is 100 Mbps, and of 1000Base-T is 1000 Mbps.
Page 302 13.3 Scanner Glossary Term Description DHCP The acronym for Dynamic Host Configuration Protocol. used for a client com- puter on the TCP/IP network to load network configuration automatically from a server. Just using a DHCP server to centrally manage IP addresses of the DHCP clients enables you to construct a network without IP address con- flicts or other troubles.
Page 303 13.3 Scanner Glossary Term Description The acronym for Internet Printing Protocol. which is used to send or receive print data or control printers via the Internet or other TCP/IP network. IPP can also send and print data to printers in remote areas via the Internet. IPsec The name of a security technology used for the TCP/IP network.
Page 304 13.3 Scanner Glossary Term Description NTLM The acronym for NT LAN Manager, which is a user authentication method used for Windows NT or later. NTLM encodes password using MD4 or MD5 encoding method. The acronym for Network Time Protocol, a protocol used to adjust the com- puter's internal clock precisely via the network.
Page 305 13.3 Scanner Glossary Term Description S/MIME The acronym for Secure/Multipurpose Internet Mail Extensions, which is a protocol used to add encryption, digital signature, and other fea- tures to MIME (E-mail operations). Public key method is used for encryption, using a different key for encryption and decryption.
Page 306: Internet Fax Glossary
13.4 Internet Fax Glossary 13.4 Internet Fax Glossary This section describes the general terms used in the Internet fax communications. Term Description The acronym for Delivery Status Notifications, a delivery status notification message being returned from a receiver to a sender when the E-mail is de- livered to the receiver's mail server.
Page 307: Fax Glossary
13.5 Fax Glossary 13.5 Fax Glossary This section describes the general terms used in the fax communications. Explanations may be given of the terms of functions that are not included in this machine. Term Description Address Book A function of registering frequently used fax numbers of recipients. When registering abbreviated addresses, you should also register the destination name and the search string, so that you can specify the destination using the search string to select.
Page 308 13.5 Fax Glossary Term Description F-Code A communication procedure related to the usage of subaddress of T.30* standardized by CIAJ (Communications and Information Network Associa- tion of Japan). F code is provided by Japanese Communications Industrial Corporation. Various kinds of capabilities are available for the communica- tion among fax machines with the F code function irrespective of difference of the fax machine brand.
Page 309 13.5 Fax Glossary Term Description A push telephone line. PC-FAX A function to send a fax directly from a computer without using paper. Polling A function available on the receiver's side to request a sender to send docu- ments set or stored in the sender's machine or memory. Program A function of registering frequently used destination fax numbers, or stereo- typed transmission operation procedures.
Page 310 13.5 Fax Glossary Term Description Transmission reservation A function of programming the next transmission during transmission or printing. Transmission source The transmission time, name, telephone number, page number, and other in- record formation on the sender's side printed at the edge of the document on the receiver's side.
Page 311 Index...
Page 312: Index By Item
14.1 Index by item Index 14.1 Index by item Confidential RX ............7-6 Confidential RX report ..........8-24 Activity report ............8-11 Connection of network cable ........4-3 Address book ............4-5 5-20 Contact your service representative ......12-9 E-mail ..............9-7 Fax .................9-9 Control panel ...............
Page 313 14.1 Index by item Fax header settings ...........5-67 Fax retransmit ............5-68 Maintenance ............11-22 Fax settings .............11-30 Manual redialing ............5-68 F-code transmission ..........5-66 Manual RX (dedicated telephone line) ......6-3 File name ..............2-10 Manual transmission ..........5-35 File path ..........5-28 5-29 5-30 MDN message ............
Page 314 14.1 Index by item Polling TX report ............8-20 Sender fax no............10-33 Port number ..............5-27 Sending Advanced preview ..........5-12 Power save ..............10-14 Operation flow ............5-2 Preview - view pages ..........5-9 Separate scan ............5-54 Preview - view pages - change setting .....5-11 Sequence polling RX reserved report .......
Page 315 14.2 Index by button 14.2 Index by button Numerics Check Program Settings ......... 9-18 9-21 Check Scan Settings ..........9-21 1-Sided ..............5-37 Check URL Notif. Destination ........9-21 2-Sided ..............5-37 Check/Change Temporary ........5-52 City ................5-34 Access .................3-3 Closed Network RX ..........10-24 Accessibility ..............3-3 Color .................
Page 316 14.2 Index by button Direct Input ............5-19 5-61 Guidance ..............3-3 Document ..............5-11 Document Name ..........5-54 5-59 Header Information ..........10-15 Document Permissions ..........5-40 Header Position ............10-16 Dot Matrix Original ............5-36 Header Settings ............5-52 DSN Message ............10-38 Header Settings, Footer Settings ......10-11 DSN Request ............10-41 Header/Footer ............
Page 317 14.2 Index by button Mode Memory .............3-2 Power Save ..............3-2 Multi Line Settings ........10-31 10-32 Previous Page ............. 5-9 Multi Page ..............5-39 Print .............3-9 10-26 10-27 Print E-mail Message Body ........10-38 Print Paper Selection ..........10-19 Name ..5-33 9-10 9-12 9-13...
Page 318 14.2 Index by button Search ...........5-21 5-31 5-33 Search Option Screen ..........9-26 Uppercase and Lowercase Letters ......9-26 Search Option Settings ..........9-26 URL Notif. Destination ..........9-20 Security Details ...........10-12 10-33 URL Notification Setting ........... 5-61 Select Group .............9-18 User Box ...........3-3 5-26 Select Line ...........5-59 9-10...

This manual is also suitable for:

Bizhub 283 Bizhub 363 Bizhub 423

Konica Minolta bizhub 223 User Manual

1 Introduction

2 Before Using the Network Scan/Fax/Network Fax Functions

3 Control Panel/Liquid Crystal Display

4 Registering the Basic Information

5 Sending

6 Receiving (G3/IP/I-FAX)

7 Convenient Functions (G3/IP/I-FAX)

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