Page 1 Quick Guide [Copy/Print/Fax/Scan/Box Operations] INDEX 1. Introduction 2. Basic operations 3. Useful copy operations 4. Useful printing operations 5. Useful fax operations 6. Useful network scan operations 7. Useful box operations 8. Advanced functions 9. Troubleshooting 10. User Settings parameters 11.
Page 2: Table Of Contents
Introduction to the User’s Guide CD ....................1-29 How to open the User Guide CD Main Menu .................. 1-31 1.13 Available features.......................... 1-32 Copy operations..........................1-33 Print operations..........................1-33 Box operations..........................1-33 Fax operations ..........................1-33 Network operations.......................... 1-33 bizhub 423/363/283/223...
Page 3 Saving a document stored in external memory to a User Box ............2-40 Using a document in a Bluetooth-compatible cellular phone or PDA ........2-43 Saving a document stored in a mobile terminal to a User Box ............2-43 Printing a document in mobile terminal ................... 2-46 bizhub 423/363/283/223...
Page 4 Combination............................4-8 Double-sided printing/booklet printing ....................4-8 Adjusting the print position......................4-9 Binding Direction and Binding Margin ....................4-9 Image Shift ............................4-9 Finishing documents ........................4-10 Stapling and hole punching ......................4-10 Center stapling and folding......................4-10 bizhub 423/363/283/223...
Page 5 Useful network scan operations Registering frequently used destinations..................6-2 Address book destinations ........................ 6-2 Group destinations..........................6-5 Registering the program destination....................6-6 Transmitting fine text and clean images..................6-7 Adjusting the resolution ........................6-7 Selecting an Original Type setting ..................... 6-8 bizhub 423/363/283/223...
Page 6 User Settings parameters 10.1 Displaying the User Settings screen ................... 10-2 10.2 Settings that can be specified ..................... 10-3 System Settings ..........................10-3 Custom Display Settings........................10-4 Copier Settings ..........................10-4 Scan/Fax Settings..........................10-5 Printer Settings ..........................10-5 bizhub 423/363/283/223...
Page 7 Glossary 11.1 Glossary ............................11-2 Index bizhub 423/363/283/223...
Page 8: Introduction
Introduction...
Page 9: Energy Star
"low-power ® mode" after a period of inactivity. An ENERGY STAR product uses energy more efficiently, saves you money on utility bills and helps protect the environment. bizhub 423/363/283/223...
Page 10: Trademarks And Copyrights
Trademarks and copyrights Trademarks and copyrights KONICA MINOLTA, the KONICA MINOLTA logo, and The essentials of imaging are registered trademarks of KONICA MINOLTA HOLDINGS, INC. PageScope and bizhub are registered trademarks or trademarks of KONICA MINOLTA BUSINESS TECHNOLOGIES INC. Netscape is a registered trademark of Netscape Communications Corporation in the United States and other countries.
Page 11: Openssl Statement
Redistributions of source code must retain the copyright notice, this list of conditions and the following disclaimer. Redistributions in binary form must reproduce the above copyright notice, this list of conditions and the following disclaimer in the documentation and/or other materials provided with the distribution. bizhub 423/363/283/223...
Page 12: Netsnmp License
Part 3: Cambridge Broadband Ltd. copyright notice (BSD) Portions of this code are copyright © 2001-2003, Cambridge Broadband Ltd. All rights reserved. Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met: bizhub 423/363/283/223...
Page 13 Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met: * Redistributions of source code must retain the above copyright notice, this list of conditions and the bizhub 423/363/283/223...
Page 14: Kerberos
It is provided "as is" without express or implied warranty. THIS SOFTWARE IS PROVIDED "AS IS" AND WITHOUT ANY EXPRESS OR IMPLIED WARRANTIES, INCLUDING, WITHOUT LIMITATION, THE IMPLIED WARRANTIES OF MERCHANTIBILITY AND FITNESS FOR A PARTICULAR PURPOSE. bizhub 423/363/283/223...
Page 15 BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE. bizhub 423/363/283/223...
Page 16: Wpa Supplicant
BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE. bizhub 423/363/283/223...
Page 17: Mersenne Twister
Note User's Guide may not be reproduced in part or in full without permission. KONICA MINOLTA BUSINESS TECHNOLOGIES, INC. will not be held liable for any incidents caused by using this printing system or User's Guide. Information included in User's Guide is subject to change without notice.
Page 18: Software License Agreement
SOFTWARE LICENSE AGREEMENT SOFTWARE LICENSE AGREEMENT This package contains the following materials provided by KONICA MINOLTA BUSINESS TECHNOLOGIES, INC. (KMBT): software included as part of the printing system ("Printing Software"), the digitally-encoded machine-readable outline data encoded in the special format and in the encrypted form ("Font Programs"), other software which runs on a computer system for use in conjunction with the Printing Software ("Host...
Page 19: I-Option Lk-105 (Searchable Pdfs) End User License Agreement
This license shall automatically terminate upon a failure on your part to comply with any term or condition of this Agreement, in which case you agree to immediately stop use of the Program. This Agreement shall be governed by the laws of Japan. 1-12 bizhub 423/363/283/223...
Page 20: Safety Information
CORD INSTRUCTION. Failure to use this cord could result in a fire or electrical shock. • Use the power cord supplied in the package only for this machine and NEVER use it for any other product. Failure to observe this precaution could result in a fire or electrical shock. bizhub 423/363/283/223 1-13...
Page 21 • Remove the power plug from the outlet more than one time a year and clean the area between the plug terminals. Dust that accumulates be- tween the plug terminals may cause a fire. 1-14 bizhub 423/363/283/223...
Page 22 Immediately turn OFF the pow- er switch, unplug the power cord from the power outlet, and then call your authorized service representative. If you keep on using it as is, a fire or electrical shock could result. bizhub 423/363/283/223 1-15...
Page 23 The product may also be damaged or malfunction. When the optional Fax Kit FK-508 is not installed: Before successive holidays CAUTION • Unplug the product when you will not use the product for long periods of time. 1-16 bizhub 423/363/283/223...
Page 24: Regulation Notices
Since radiation emitted by the laser is completely confined within protective housing, the laser beam cannot escape from the machine during any phase of user operation. This machine is certified as a Class 1 laser product: This means the machine does not produce hazardous laser radiation. bizhub 423/363/283/223 1-17...
Page 25: Internal Laser Radiation
Regulation notices Internal laser radiation Maximum Average Radiation Power: 17.3 μW (bizhub 423/363)/13.9 μW (bizhub 283/223) at the laser aperture of the print head unit. Wavelength: 770-800 nm This product employs a Class 3B laser diode that emits an invisible laser beam.
Page 26: For Denmark Users
Dersom apparatet brukes på annen måte enn spesifisert i denne bruksan-visning, kan brukeren utsettes for unsynlig laserstråling som overskrider grensen for laser klass 1. Dette en halvleder laser. Maksimal effekt till laserdiode er 7 mW og bølge-lengde er 770-800 nm. bizhub 423/363/283/223 1-19...
Page 27: Laser Safety Label
Maschinenlärminformations-Verordnung 3. GPSGV: Der höchste Schalldruckpegel beträgt 70 dB(A) oder weniger gemäss EN ISO 7779. Notification for US only Contains Mercury in the LCD control panel backlighting lamp, and/or in the scanning unit lamp. Dispose According to Local, State or Federal Laws. 1-20 bizhub 423/363/283/223...
Page 28: Notification For California Customers
To avoid incommoding reflections at visual display workplaces this device must not be placed in the direct field of view. Das Gerät ist nicht für die Benutzung im unmittelbaren Gesichtsfeld am Bildschirmarbeitsplatz vorgesehen. Um störende Reflexionen am Bildschirmarbeitsplatz zu vermeiden, darf dieses Produkt nicht im unmittelbaren Gesichtsfeld platziert werden. bizhub 423/363/283/223 1-21...
Page 29: Caution Notations And Labels
Do not remove caution labels or notations. If any caution label or caution notation is soiled, please clean to make legible. If you cannot make them legible, or if the caution label or notation is damaged, please contact your service representative. 1-22 bizhub 423/363/283/223...
Page 30: Special Notice To User
If trouble is experienced with this equipment FK-508, for repair or warranty information, please contact the Konica Minolta dealer location where you purchased this equipment. If the equipment is causing harm to the telephone network, the telephone company may request that you disconnect the equipment until the problem is resolved.
Page 31: For New Zealand
The automatic calling functions of this equipment must not be used to cause a nuisance to other customers. Telepermitted equipment only may be connected to the auxiliary telephone port. The auxiliary port is not specifically designed for 3-wire connected equipment. 3-wire might not respond to incoming ringing when connected to this port. 1-24 bizhub 423/363/283/223...
Page 32: For Europe
PSTNs provided in different countries, the approval does not, of itself, give an unconditional assurance of successful operation on every PSTN network terminal point. In the event of problems, you should contact your equipment supplier in the first instance. bizhub 423/363/283/223 1-25...
Page 33: Space Requirements
64-5/16 (1634) 46-3/4 (1187) 11-9/16 25-7/8 (658) 38-7/16 (976) 32-13/16 (834) (293) 3-15/16 (100) Unit: inch (mm) bizhub 423/363/283/223+DF-621+PC-208+FS-527+SD-509 51-15/16 (1320) 46-3/4 (1187) 5-7/8 11-9/16 38-7/16 (976) (150) 32-13/16 (834) (293) 7-5/8 (194)
Page 34: Operation Precautions
Adhesive that contains solvent (e.g., spray glue) may dissolve the toner on copies. Color copies have a thicker layer of toner than normal black-and-white copies. Therefore, when a color copy is folded, the toner at the fold may peel off. bizhub 423/363/283/223 1-27...
Page 35: Legal Restrictions On Copying
In order to prohibit the illegal reproduction of certain originals, such as paper currency, this machine is equipped with a counterfeit prevention feature. Due to the counterfeit prevention feature that this machine is equipped with, images may be distorted. 1-28 bizhub 423/363/283/223...
Page 36: Introduction To The User's Guides
User’s Guide on the User’s Guide Reference A hard disk is standard for bizhub 423/363. A hard disk is optional for bizhub 283/223. If a hard disk is not installed, some functions will not be available or will be limited.
Page 37 This User's Guide describes details on functions that become available by registering the optional license kit and by connecting to an application. Web browser function Image Panel PDF Processing Function Searchable PDF My panel and My address function [Trademarks/Copyrights] This manual describes details on trademarks and copyrights. Trademarks and copyrights 1-30 bizhub 423/363/283/223...
Page 38: How To Open The User Guide Cd Main Menu
In Windows, insert the CD into the computer’s CD drive, and the main menu will automatically be displayed. In Macintosh OS9/OSX, double-click the CD icon on the desktop, and then index_mac to open the main menu. Reference Adobe Reader is required in order to view these User’s Guides. bizhub 423/363/283/223 1-31...
Page 39: Available Features
1.13 Available features bizhub 423/bizhub 363/bizhub 283/bizhub 223 are digital monochrome multifunctional peripherals that ease the workflow and satisfy any application or office environment. In addition to the copy, fax, scanning and printing functions essential to any business, this machine provides network and box functions to support efficient document management.
Page 40: Copy Operations
Using this function, each user can use the control panel or address book customized in the same way in any MFP, which is linked to applications. To use these functions, an optional upgrade kit UK-203 and applications are required. bizhub 423/363/283/223 1-33...
Page 41: Control Panel
"Now in Interrupt mode." appears on the touch panel. To cancel Interrupt mode, press the [Interrupt] key again. [Stop] key Pressing this key while copying, scanning or printing temporar- ily stops the operation. 1-34 bizhub 423/363/283/223...
Page 42 Press to enter Copy mode. (As a default, the machine is in Copy mode.) While the machine is in Copy mode, the indicator on the key lights up in green. Reference For details, refer to chapter 4 of the [User’s Guide Copy Operations]. bizhub 423/363/283/223 1-35...
Page 43: Guidance Function
You can also check the level of the screen displayed on the left panel of the Help Menu screen. Item Description [Function] Pressing [Function] displays the Guidance menu classified according to the function names that are to appear on the screen. It is useful for check- ing function overview. 1-36 bizhub 423/363/283/223...
Page 44 This function is available only when a hard disk is in- stalled. On the Guidance screen, press the button or button number displayed on the screen using the keypad, and select the desired item. Example: [Function] ö [Copy] ö [Paper] bizhub 423/363/283/223 1-37...
Page 45 Guidance function 1.15 1-38 bizhub 423/363/283/223...
Page 46: Example Of The Guidance Screen
If [Search by Operation] ö [Copying] ö [Copying Special Documents] is selected, instructions and animation are displayed to enable the user to view the procedure for placing an original. However, [Start Guidance] is not displayed in the animation for placing an original. Example: [Function Map] ö [Copy] bizhub 423/363/283/223 1-39...
Page 47: Animation Guidance
Reference This function is available only when a hard disk is installed. Example of paper jam or staple jam processing (Paper jam in tray 1) Press [Start Guidance] to check the operating procedure. 1-40 bizhub 423/363/283/223...
Page 48 1.15 Guidance function Brings you to the following step. Brings you back to the previous step. You can check the procedure again. bizhub 423/363/283/223 1-41...
Page 49 For details on how to clear paper jams or staple jams, refer to page 1-52 of this manual. Example of consumable replacement (Adding staples) Press [Start Guidance] to check the replacement procedure. Press the [Guidance] key to display the Help Menu screen. 1-42 bizhub 423/363/283/223...
Page 50 1.15 Guidance function Brings you to the following step. Brings you back to the previous step. bizhub 423/363/283/223 1-43...
Page 51 For details on how to replace consumables, refer to page 1-63 of this manual. For details on the Guidance screen, refer to page 1-36 of this manual. 1-44 bizhub 423/363/283/223...
Page 52: Turning The Machine On/Off
Do not turn off the machine while it is printing, otherwise a paper jam may occur. Do not turn off the machine while it is operating, otherwise data being scanned or transmitted or queued jobs may be deleted. Reference For details, refer to chapter 3 of the [User’s Guide Copy Operations]. bizhub 423/363/283/223 1-45...
Page 53: Loading Paper
Follow the procedure described below to load paper into the various paper trays. Loading paper into tray 1/tray 2/tray 3/tray 4 Follow the procedure described below to load paper into tray 1/tray 2/tray 3/tray 4. Slide the lateral guides to fit the size of paper to be loaded. 1-46 bizhub 423/363/283/223...
Page 54 % Up to 500 sheets of plain paper can be loaded. For details on the number of sheets of thick paper that can be loaded, refer to chapter 12 of the [User’s Guide Copy Operations]. Reference For details, refer to chapter 8 of the [User’s Guide Copy Operations]. bizhub 423/363/283/223 1-47...
Page 55: Loading Paper Into The Lct
% Press tray release button to pull out the LCT. % Load the paper so that the surface to be printed on faces upward. % Do not load so many pages that the top of the stack is higher than the , mark. 1-48 bizhub 423/363/283/223...
Page 56 % Up to 2,500 sheets of plain paper can be loaded. For details on the number of sheets of thick paper that can be loaded, refer to chapter 12, of the [User’s Guide Copy Operations]. Reference For details, refer to chapter 8 of the [User’s Guide Copy Operations]. bizhub 423/363/283/223 1-49...
Page 57: Loading Paper Into The Bypass Tray
% Do not load so many pages that the top of the stack is higher than the , mark. % Up to 150 sheets plain paper can be loaded. % Slide the lateral guides to fit the size of paper to be loaded. 1-50 bizhub 423/363/283/223...
Page 58 There are six Foolscap sizes: 8-1/2×13-1/2 w,8-1/2 × 13 w, 8-1/4 × 13 w, 8-1/8 × 13-1/4 w, 220 × 330 mm w and 8 × 13 w. Any one of these sizes can be selected. For details, contact your service representative. Reference For details, refer to chapter 8 of the [User’s Guide Copy Operations]. bizhub 423/363/283/223 1-51...
Page 59: Clearing Paper Jams And Staple Jams
For details on how to clear a staple jam in the finisher FS-527, refer to page 1-60 of this manual. For details on how to clear a staple jam in the saddle stitcher SD-509, refer to page 1-61 of this manual. 1-52 bizhub 423/363/283/223...
Page 60: Clearing Paper Jams (Adf)
For details on how to clear a staple jam in the finisher FS-529, refer to page 1-62 of this manual. Clearing paper jams (ADF) The following procedure describes how to clear paper jams that have occurred in the ADF. NOTICE Do not lift the original tray with the original output tray. bizhub 423/363/283/223 1-53...
Page 61: Clearing Paper Jams (Right-Side Door)
Be careful not to spill toner inside the machine or get toner on your clothes or hands. If your hands become soiled with toner, immediately wash them with soap and water. If toner gets in your eyes, immediately flush them with water, and then seek professional medical attention. 1-54 bizhub 423/363/283/223...
Page 62: Clearing Paper Jams (Paper Tray)
NOTICE To close the upper right-side door, press the center of the upper right-side door to securely close the door. Be careful not to touch the surface of the film or paper take-up roller with your hand. bizhub 423/363/283/223 1-55...
Page 63: Clearing Paper Jams (Finisher Fs-527)
1.18 Clearing paper jams (Finisher FS-527) The following procedure describes how to clear paper jams that have occurred in finisher FS-527. The location of the paper jam in the finisher differs depending on the selected Finishing settings. 1-56 bizhub 423/363/283/223...
Page 64 The location of the paper jam in the finisher differs depending on the selected Finishing settings. NOTICE When moving the saddle stitcher, do not grab any part other than the handle, otherwise your hand or fingers may be pinched. bizhub 423/363/283/223 1-57...
Page 65: Clearing Paper Jams (Finisher Fs-529)
1.18 Clearing paper jams (Finisher FS-529) The following procedure describes how to clear paper jams that have occurred in finisher FS-529. The location of the paper jam in the finisher differs depending on the selected Finishing settings. 1-58 bizhub 423/363/283/223...
Page 66: Clearing Paper Jams (Job Separator Js-505)
1.18 Clearing paper jams and staple jams Clearing paper jams (Job Separator JS-505) The following procedure describes how to clear paper jams that have occurred in job separator JS-505. bizhub 423/363/283/223 1-59...
Page 67: Clearing Staple Jams (Finisher Fs-527)
Clearing paper jams and staple jams 1.18 Clearing staple jams (Finisher FS-527) The following procedure describes how to clear staple jams that have occurred in finisher FS-527. NOTICE Be careful when clearing jammed staples, otherwise you may be injured. 1-60 bizhub 423/363/283/223...
Page 68: Clearing Staple Jams (Saddle Stitcher Sd-509)
The following procedure describes how to clear staple jams that have occurred in saddle stitcher SD-509. NOTICE When moving the saddle stitcher, do not grab any part other than the handle, otherwise your hand or fingers may be pinched. bizhub 423/363/283/223 1-61...
Page 69: Clearing Staple Jams (Finisher Fs-529)
Clearing paper jams and staple jams 1.18 Clearing staple jams (Finisher FS-529) The following procedure describes how to clear staple jams that have occurred in finisher FS-529. NOTICE Be careful when clearing jammed staples, otherwise you may be injured. 1-62 bizhub 423/363/283/223...
Page 70: Replacing Consumables
Toner bottle Staple cartridge When the toner is about to run out, the following message appears (If it is replaceable by the user.). Reference For details on the replacement procedure, refer to page 1-65 of this manual. bizhub 423/363/283/223 1-63...
Page 71 For details on the replacement procedure for finisher FS-529, refer to page 1-68 of this manual. When the punch scrap box is full, the following message appears (If it can be emptied by the user). Reference For details on the emptying procedure, refer to page 1-69 of this manual. 1-64 bizhub 423/363/283/223...
Page 72: Replacing The Toner Bottle
Be careful not to spill toner inside the machine or get toner on your clothes or hands. If your hands become soiled with toner, immediately wash them with soap and water. If toner gets in your eyes, immediately flush them with water, and then seek professional medical attention. bizhub 423/363/283/223 1-65...
Page 73: Replacing The Staple Cartridge (Finisher Fs-527)
When replacing the staple cartridge, be sure to check that the message is displayed. If the staple cartridge is removed before the message is displayed, it will result in a failure. Do not remove the remaining staples, otherwise the machine will not be able to staple after the cartridge is replaced. 1-66 bizhub 423/363/283/223...
Page 74: Replacing The Staple Cartridge (Saddle Stitcher Sd-509)
When replacing the staple cartridge, be sure to check that the message is displayed. If the staple cartridge is removed before the message is displayed, it will result in a failure. Do not remove the remaining staples, otherwise the machine will not be able to staple after the cartridge is replaced. bizhub 423/363/283/223 1-67...
Page 75: Replacing The Staple Cartridge (Finisher Fs-529)
When replacing the staple cartridge, be sure to check that the message is displayed. If the staple cartridge is removed before the message is displayed, it will result in a failure. Do not remove the remaining staples, otherwise the machine will not be able to staple after the cartridge is replaced. 1-68 bizhub 423/363/283/223...
Page 76: Emptying The Punch Scrap Box
1.19 Replacing consumables Emptying the punch scrap box The following procedure describes how to empty the punch scrap box for the finisher FS-527. bizhub 423/363/283/223 1-69...
Page 77 Provides an area to temporarily place an original or other materials. This is also used when the authentica- tion unit is installed. Keyboard holder KH-101 Install this kit to use a compact keyboard. For details on compact keyboards, contact your serv- ice representative. 1-70 bizhub 423/363/283/223...
Page 78 PDF document using the scan or User Box function. i-Option LK-103 v2 Provides both i-Option LK-101 v2 and LK-102 func- tions. • This option may not be available depending on the sales area. i-Option LK-105 Provides the searchable PDF function. bizhub 423/363/283/223 1-71...
Page 79: Options
If necessary, you can increase the number of languages, which can be displayed in the control panel of this machine, up to nine. Reference For details, refer to chapter 2 of the [User’s Guide Copy Operations]. 1-72 bizhub 423/363/283/223...
Page 80: Basic Operations
Basic operations...
Page 81: Basic Copy Operation
% If a screen for entering the user name/account name and password appears, type in the necessary information, and then press [Login] or press the [Access] key. For details, refer to chapter 10 or chapter 11 of the [User’s Guide Copy Operations]. bizhub 423/363/283/223...
Page 82 % For details, refer to chapter 5 of the [User’s Guide Copy Operations]. Type in the desired number of copies. % To change the number of copies, press the [C] (clear) key, and then type in the desired number. bizhub 423/363/283/223...
Page 83 % To interrupt the copy job, press the [Interrupt] key. % To scan the next document while printing (reserve a copy job), position the next document, and then press the [Start] key. % For details, refer to chapter 4 of [User’s Guide Copy Operations]. bizhub 423/363/283/223...
Page 84: Basic Print Operation
Send print data from an application on the computer through the printer driver to this machine. The following printer drivers can be used with this machine. Windows: PCL driver PostScript driver XPS driver Macintosh: OS X PostScript PPD driver OS 9 PostScript PPD driver bizhub 423/363/283/223...
Page 85: Before Printing
Network settings can also be specified by using PageScope Web Connection. For details, refer to chapter 5, "Printing", of the [User's Guide Network Administrator]. Printing Create a document in the application, and then select the print command. In the Print dialog box, select the printer. bizhub 423/363/283/223...
Page 86 Basic print operation % If necessary, display the printer driver settings dialog box, and then specify the printing settings, such as stapling. bizhub 423/363/283/223...
Page 87 Print the document by using the control panel of the machine. % "Secure Print" and "Save in User Box" are available only when a hard disk is installed. bizhub 423/363/283/223...
Page 88: Basic Fax Operation
% If a screen for entering the user name/account name and password appears, type in the necessary information, and then press [Login] or press the [Access] key. For details, refer to chapter 10 or chapter 11 of the [User’s Guide Copy Operations]. bizhub 423/363/283/223...
Page 89 For details, refer to chapter 5 of the [User’s Guide Network Scan/Fax/Network Fax Operations]. Position the document to be faxed. % To scan a document that cannot be loaded into the ADF (a thick document or a document on thin paper), position it on the original glass. 2-10 bizhub 423/363/283/223...
Page 90 2nd page and press [Start] key again. Repeat this process until all the pages have been scanned. After the last page has been scanned, press [Finish], and then press the [Start] key. bizhub 423/363/283/223 2-11...
Page 91 To stop the transmission after the [Start] key was pressed, press [Job List], then [Job Details], and then delete the job to be stopped. For details, refer to chapter 3 of the [User’s Guide Network Scan/Fax/Network Fax Operations]. 2-12 bizhub 423/363/283/223...
Page 92: Basic Scan Operation
If user authentication is enabled, you can also use the Scan to Home function that sends the scanned data to your computer or use Scan to Me function that sends the scanned data to your E-mail address. bizhub 423/363/283/223 2-13...
Page 93 [Login] or press the [Access] key. For details, refer to chapter 10 or chapter 11 of the [User’s Guide Copy Operations]. Select the destination. % If destinations are already registered, a registered destination can be selected. For details on registering destinations, refer to page 6-2 of this manual. 2-14 bizhub 423/363/283/223...
Page 94 Network settings can also be specified by using PageScope Web Connection. For easier operation, specify in advance any settings other than the network settings according to the desired application. For details, refer to chapter 4 of the [User’s Guide Network Administrator]. bizhub 423/363/283/223 2-15...
Page 95: Basic Box Operation (Registering User Boxes)
Scan function. This user box is regis- tered in Administrator mode. For details, refer to chapter 8 of the [User’s Guide Box Operations]. This user box can be registered only when a hard disk is installed. 2-16 bizhub 423/363/283/223...
Page 96 This function can be specified when a Fax Kit is installed while a hard disk is not installed. The Confidential RX user box is not available when a hard disk is installed. Display the screen for registering user boxes. bizhub 423/363/283/223 2-17...
Page 97 Basic box operation (registering user boxes) Press [New]. % To change the settings for a registered user box, select the user box whose settings are to be changed, and then press [Edit]. 2-18 bizhub 423/363/283/223...
Page 98 % Index: Select the index characters used for organizing the registered user boxes. By selecting appropriate index characters (for example, "TUV" for a user box with the name "Tokyo office"), the user box can easily be found. Press [Index], and then select the appropriate index characters from those that are displayed. bizhub 423/363/283/223 2-19...
Page 99 We recommend saving data to be shared within a group in group user boxes. 2-20 bizhub 423/363/283/223...
Page 100: Basic Box Operation (Saving Data In A User Box)
Data can be saved in boxes from Copy mode, Fax/Scan mode, User Box mode and Printer mode. Reference This function is available only when a hard disk is installed. Saving data in a user box with a Copy mode operation Press [Save in User Box]. bizhub 423/363/283/223 2-21...
Page 101 Check the name of the document. % The document name automatically set as the default is displayed. % To change the document name, press [Document Name], and then use the keyboard that appears in the touch panel to type in the name. 2-22 bizhub 423/363/283/223...
Page 102: Saving Data In A User Box With A Fax/Scan Mode Operation
% When saving a document to a user box with a Copy mode function, select "Page Print" to "Yes" to print the document at the same time that it is saved. Saving data in a user box with a Fax/Scan mode operation Press [User Box]. bizhub 423/363/283/223 2-23...
Page 103 Basic box operation (saving data in a user box) 2-24 bizhub 423/363/283/223...
Page 104 Check the name of the document. % The document name automatically set as the default is displayed. % To change the document name, press [Document Name], and then use the keyboard that appears in the touch panel to type in the name. bizhub 423/363/283/223 2-25...
Page 105 Data can also be saved in a user box by specifying a user box destination as the recipient of the fax or scan data. For details, refer to chapter 5 of the [User’s Guide Network Scan/Fax/Network Fax Operations]. 2-26 bizhub 423/363/283/223...
Page 106: Saving Data In A User Box With A User Box Mode Operation
User Box. % For details on functions using an external memory, refer to page 2-36 of this manual. % For details on using a document in a cellular phone or PDA, refer to page 2-43 of this manual. bizhub 423/363/283/223 2-27...
Page 107 % To specify settings such as the image quality and document orientation, press [Scan Settings] or [Original Settings]. For details, refer to chapter 6 of the [User’s Guide Box Operations]. Position the document to be saved. Press the [Start] key. 2-28 bizhub 423/363/283/223...
Page 108 % The operation can also be started by pressing [Start]. Reference Print data transmitted via the printer driver can be stored in user boxes. For details on saving data in user boxes using the printer functions, refer to page 4-5 of this manual. bizhub 423/363/283/223 2-29...
Page 109: Basic Box Operation (Using Saved Documents)
This function is available only when a hard disk is installed. Data can more easily be imported from a user box to the computer. For details, refer to page 7-15 of this manual. Also refer to chapter 9 of the [User’s Guide Box Operations]. 2-30 bizhub 423/363/283/223...
Page 110: Printing Saved Documents
PDA. % For details on functions using an external memory, refer to page 2-36 of this manual. % For details on using a document in a cellular phone or PDA, refer to page 2-43 of this manual. bizhub 423/363/283/223 2-31...
Page 111 [User’s Guide Box Operations]. The print function is available only when a hard disk is installed. % Press [Preview] to check the preview image. The preview image check function is available only when a hard disk is installed. Press the [Start] key. % The operation can also be started by pressing [Start]. 2-32 bizhub 423/363/283/223...
Page 112: Sending Saved Documents
This function is available only when a hard disk is installed. Select the user box containing the document to be sent, and then press [Use/File]. % If a password has been specified for the user box, type in the password, and then press [OK]. bizhub 423/363/283/223 2-33...
Page 113 6-21 of this manual. % If necessary, press [Communication Settings], and specify the desired settings. For details, refer to chapter 7 of the [User’s Guide Box Operations]. % Press [Preview] to check the preview image. 2-34 bizhub 423/363/283/223...
Page 114 Basic box operation (using saved documents) Press the [Start] key. % The operation can also be started by pressing [Start]. bizhub 423/363/283/223 2-35...
Page 115: Using External Memory
For details, refer to chapter 8 in the [User's Guide Box Operations]. Printing a document in external memory Connect the external memory to this machine, and press [Print a document from external memory.]. 2-36 bizhub 423/363/283/223...
Page 116 % If an external memory is already connected, press [Use/File] on the screen for User Box function. For details on [Use/File], refer to chapter 7 in the [User's Guide Box Operations]. Select a document and press [Print]. bizhub 423/363/283/223 2-37...
Page 117: Saving A Scanned Document To External Memory
7 in the [User's Guide Box Operations]. Press [Start] key. % You can also press [Start] to start a job. Saving a scanned document to external memory Connect external memory to this machine, and press [Save a document to external memory.]. 2-38 bizhub 423/363/283/223...
Page 118 Check the document name. % The document name can be changed when saving a document. For details on how to configure scan or original settings when saving a document, refer to chapter 6 in the [User's Guide Box Operations]. bizhub 423/363/283/223 2-39...
Page 119: Saving A Document Stored In External Memory To A User Box
Saving a document stored in external memory to a User Box Reference The save function is available only when a hard disk is installed. Connect external memory to this machine, and press [Save a document from external memory to a user box.]. 2-40 bizhub 423/363/283/223...
Page 120 % If an external memory is already connected, press [Use/File] on the screen for User Box function. For details on [Use/File], refer to chapter 7 in the [User's Guide Box Operations]. Select a document and press [Save to User Box]. bizhub 423/363/283/223 2-41...
Page 121 If necessary, a document in a User Box can be saved in external memory. A hard disk must be installed to save a document stored in a User Box in external memory. For details, refer to chapter 7 in the [User's Guide Box Operations]. 2-42 bizhub 423/363/283/223...
Page 122: Using A Document In A Bluetooth-Compatible Cellular Phone Or Pda
This function may not be available on this machine depending on the cellular phone or PDA model being used or supported file formats. Saving a document stored in a mobile terminal to a User Box Reference The save function is available only when a hard disk is installed. Select [Mobile/PDA] and press [Use/File]. bizhub 423/363/283/223 2-43...
Page 123 Using a document in a Bluetooth-compatible cellular phone or PDA Press [Save in User Box]. Select a User Box. 2-44 bizhub 423/363/283/223...
Page 124 PDA after the PIN code has been displayed on the control panel. Cellular phone or PDA operations vary depending on the model. For details on cellular phone or PDA operations, refer to the manual of the cellular phone or PDA. bizhub 423/363/283/223 2-45...
Page 125: Printing A Document In Mobile Terminal
Using a document in a Bluetooth-compatible cellular phone or PDA Printing a document in mobile terminal Select [Mobile/PDA] and press [Use/File]. Press [Print List]. 2-46 bizhub 423/363/283/223...
Page 126 PDA after the PIN code has been displayed on the control panel. Cellular phone or PDA operations vary depending on the model. For details on cellular phone or PDA operations, refer to the manual of the cellular phone or PDA. bizhub 423/363/283/223 2-47...
Page 127 Using a document in a Bluetooth-compatible cellular phone or PDA 2-48 bizhub 423/363/283/223...
Page 128: Useful Copy Operations
Useful copy operations...
Page 129: Specifying Basic Settings For Quick Copying
The screen can be customized, for example, with the Quick Copy screen, so that copy functions are more conveniently available. Quick Copy screen Basic copy settings are available in one screen. Press [ ] in the screen to display additional settings, such as other Density settings. bizhub 423/363/283/223...
Page 130 Press to display the Original Setting screen. Original Type tab Press to display the Original Type screen. Application tab Press to display the Application screen. Reference For details, refer to chapter 6 of the [User's Guide Copy Operations]. bizhub 423/363/283/223...
Page 131: Reducing Paper Use While Copying
Double-sided copying When printing a large number of single-sided documents, print on both sides of the paper use by half. Reference For details, refer to chapter 5 of the [User’s Guide Copy Operations]. bizhub 423/363/283/223...
Page 132: Combined Copies
Reducing paper use while copying Combined copies Select "2in1", "4in1" or "8in1", depending on the number of pages that can be printed on a single page. Combine these settings with double-sided copying to further reduce paper use. bizhub 423/363/283/223...
Page 133 Reducing paper use while copying If "4in1" or "8in1" is selected, the page arrangement can be selected. Reference For details, refer to chapter 5 of the [User’s Guide Copy Operations]. bizhub 423/363/283/223...
Page 134: Copying A Large Number Of Document Pages At One Time
After all document pages are scanned, the copies can be outputted together. This is useful for printing multiple copies of a document containing a large number of pages. Separate Scan Repeat this operation until all document pages have been scanned. bizhub 423/363/283/223...
Page 135 To copy documents that cannot be loaded into the ADF, position them on the original glass. Documents can also be scanned in separate batches from the original glass. To change the settings, press [Change Setting]. Reference For details, refer to chapter 5 of the [User’s Guide Copy Operations]. bizhub 423/363/283/223...
Page 136: Producing A Booklet From Copies
"Booklet Original" function is used depends on the layout of the original document. Booklet For a document containing individual pages, select the "Booklet" function. The page order of the scanned document is automatically arranged and double-sided copies are printed. bizhub 423/363/283/223...
Page 137: Booklet Original
For details, refer to chapter 5 of the [User’s Guide Copy Operations]. Booklet Original For a pamphlet with its staples removed from the center binding, select the "Booklet Original" function. The document will be copied and bound at the center to create copies like the original pamphlet. 3-10 bizhub 423/363/283/223...
Page 138 Producing a booklet from copies Reference For details, refer to chapter 5 of the [User’s Guide Copy Operations]. bizhub 423/363/283/223 3-11...
Page 139: Erasing Document Shadows From Copies
Erasing document shadows from copies Erasing document shadows from copies Frame Erase Copies can be produced by erasing unwanted areas around the document, such as the transmission information on received faxes and the shadows of punched holes. 3-12 bizhub 423/363/283/223...
Page 140 The width of the frame to be erased can be set between 1/16 inch and 2 inches (0.1 and 50.0 mm). Reference For details, refer to chapter 5 of the [User’s Guide Copy Operations]. bizhub 423/363/283/223 3-13...
Page 141: Printing Copies Enlarged/Reduced On Paper With A Different Size
Printing copies enlarged/reduced on paper with a different size Printing copies enlarged/reduced on paper with a different size Auto zoom Copies can be produced with the zoom ratio automatically selected based on the size of the loaded document and the specified paper size. 3-14 bizhub 423/363/283/223...
Page 142 Reference When copying onto paper larger than the document, load the document with the same orientation as the paper. Reference For details, refer to chapter 5 of the [User’s Guide Copy Operations]. bizhub 423/363/283/223 3-15...
Page 143: Copying Book Page Spreads On Separate Sheets Of Paper
A page spread, such as in an open book or pamphlet, can be copied onto separate pages. This function enables you to copy with the ADF open by placing the original on the original glass. If necessary, you can place an original image at the center of the paper. 3-16 bizhub 423/363/283/223...
Page 144 Copying book page spreads on separate sheets of paper bizhub 423/363/283/223 3-17...
Page 145 [Front and Back Cover] The front cover, separate copies of each page in the page spreads and the back cover are printed in the document page order. Reference For details, refer to chapter 5 of the [User’s Guide Copy Operations]. 3-18 bizhub 423/363/283/223...
Page 146: Adding Cover Pages While Copying
When copying using paper for cover pages that is different from the paper of the main body of the document, instead of copying the cover pages and document separately, the entire document can be printed at the same time using the different types of paper. bizhub 423/363/283/223 3-19...
Page 147 Use paper with the same size for the cover pages and for the main body of the document, and load them in the paper trays in the same orientation. Reference For details, refer to chapter 5 of the [User’s Guide Copy Operations]. 3-20 bizhub 423/363/283/223...
Page 148: Binding With Staples And Punching Holes In Copies
The Staple settings are available only if the optional finisher is installed. Holes for filing can be punched in the copies. The Punch settings are available only if the optional punch kit and finisher FS-527 are installed. Punch Staple [Corner] Staple [2-Position] bizhub 423/363/283/223 3-21...
Page 149 Paper sizes: When Finisher FS-527 is installed 11 × 17 w to 8-1/2 × 11w/v, A3 w to A5 v When Finisher FS-529 is installed 11 × 17 w to 8-1/2 × 11w/v, A3 w to B5 v 3-22 bizhub 423/363/283/223...
Page 150 "4-Hole" Punch setting : A3 w, B4 w, A4 v, B5 v The number of punched holes differ depending on the country (region) where the unit is installed. For details, contact your service representative. Reference For details, refer to chapter 5 of the [User’s Guide Copy Operations]. bizhub 423/363/283/223 3-23...
Page 151: Copying Onto Envelopes
Use the bypass tray when copying onto envelopes. When copying onto envelopes, the orientation of the document and paper is extremely important. Position the document and the paper. Original Envelope % Load with the side to be printed on facing down. 3-24 bizhub 423/363/283/223...
Page 152 % If envelopes are loaded, select the [Envelope] Paper Type setting. Select a size that matches the size of the envelope that is loaded. Reference For details, refer to chapter 5 and chapter 8 of the [User’s Guide Copy Operations]. bizhub 423/363/283/223 3-25...
Page 153: Easily Recalling Frequently Used Functions
Easily recalling frequently used functions Registering/recalling programs Frequently used functions can be registered as a copy program. The registered copy program can easily be recalled and used. Registering a program First, specify the functions to be registered. 3-26 bizhub 423/363/283/223...
Page 154 3.11 Easily recalling frequently used functions Reference A maximum of 30 copy programs can be registered. Recalling a program bizhub 423/363/283/223 3-27...
Page 155: Shortcut Keys/Quick Settings
Shortcut keys/Quick Settings The frequently used functions can be created as shortcut keys or easy setting keys on the basic settings screen. Up to two shortcut keys can be created. Up to four easy setting keys can be created. 3-28 bizhub 423/363/283/223...
Page 156 3.11 Easily recalling frequently used functions bizhub 423/363/283/223 3-29...
Page 157 For shortcut key The easy setting The shortcut key is key is created. created. Reference If two shortcut keys are configured, [Language Selection] is not displayed. Reference For details, refer to chapter 6 of the [User’s Guide Copy Operations]. 3-30 bizhub 423/363/283/223...
Page 158: Checking The Copies
The function for checking the finishing status with a preview image is available only when a hard disk is installed. The "Select Proof Copy Method" screen is displayed only when a hard disk is installed. Select the desired copy settings. Select the check mode. bizhub 423/363/283/223 3-31...
Page 159: To Print And Check
Checking the copies 3.12 To print and check A single copy is printed. Check the proof copy. 3-32 bizhub 423/363/283/223...
Page 160: To Check With Preview Image
To change the selected settings after checking the proof copy, press [Change Setting], and then change the settings. If the original was loaded into the ADF, printing of the proof copy begins without the screen appearing confirming that scanning of the original is finished. To check with preview image bizhub 423/363/283/223 3-33...
Page 161 Checking the copies 3.12 Reference To change the settings after checking the preview image, press [View Pages], and then change the settings. Reference For details, refer to chapter 4 of the [User’s Guide Copy Operations]. 3-34 bizhub 423/363/283/223...
Page 162: Checking The Number Of Prints
Checking the number of prints 3.13 Checking the number of prints Meter Count The total number of printed pages and detailed counts of prints, such as the number of black-and-white prints, can be checked for various functions. bizhub 423/363/283/223 3-35...
Page 163 Total (Copy + Print): Displays the total number of pages copied and printed. Reference To print the list, press [Print List]. To view the amount of toner that was used, press [Coverage Rate]. Reference For details, refer to chapter 8 of the [User’s Guide Copy Operations]. 3-36 bizhub 423/363/283/223...
Page 164: Reducing Electricity Usage
The limitations of the weekly timer can temporarily be canceled so the machine can be used. In order to cancel the limitations, the operating hours must first be entered. A password for non-business hours must be specified in Administrator mode. bizhub 423/363/283/223 3-37...
Page 165 Reducing electricity usage 3.14 3-38 bizhub 423/363/283/223...
Page 166: Useful Printing Operations
Useful printing operations...
Page 167: Selecting The Paper
Select the paper size of the document and the size of paper to be printed on. Original size Paper size Windows PCL/PS/XPS drivers: Basic tab Macintosh OS X driver: Page Attributes Reference For details, refer to chapter 9 and chapter 10 of the [User’s Guide Print Operations]. bizhub 423/363/283/223...
Page 168: Zoom
Tray Windows PCL/PS/XPS drivers: Basic tab Macintosh OS X driver: Paper Tray/Output Tray Reference For details, refer to chapter 9 and chapter 10 of the [User’s Guide Print Operations]. bizhub 423/363/283/223...
Page 169: Copies And Collate/Offset
Windows PCL/PS/XPS drivers: Basic tab Macintosh OS X driver: Output Method Reference The "Offset" function is available only with finishers that allow pages to be shifted. Reference For details, refer to chapter 9 and chapter 10 of the [User’s Guide Print Operations]. bizhub 423/363/283/223...
Page 170: Managing And Limiting Printing
This function is available only when a hard disk is installed. Windows PCL/PS/XPS drivers: Basic tab Macintosh OS X driver: Output Method Reference For details, refer to chapter 9 and chapter 10 of the [User’s Guide Print Operations]. bizhub 423/363/283/223...
Page 171: Proof Print
User ID or account name Windows PCL/PS/XPS drivers: Basic tab Macintosh OS X driver: Output Method Reference For details, refer to chapter 9 and chapter 10 of the [User’s Guide Print Operations]. bizhub 423/363/283/223...
Page 172: Id & Print
This function is available only when a hard disk is installed. Windows PCL/PS/XPS drivers: Basic tab Macintosh OS X driver: Output Method Reference For details, refer to chapter 9 and chapter 10 of the [User’s Guide Print Operations]. bizhub 423/363/283/223...
Page 173: Reducing Paper Use While Printing
The "Skip Blank Pages" function, which does not print blank pages when printing from the Windows PCL/XPS driver, is useful for reducing paper use. Reference For details, refer to chapter 9 and chapter 10 of the [User’s Guide Print Operations]. bizhub 423/363/283/223...
Page 174: Adjusting The Print Position
Top shift Left shift Right shift Bottom Bottom shift shift Windows PCL/PS/XPS drivers: Layout tab Macintosh OS X driver: Layout/Finish Reference For details, refer to chapter 9 and chapter 10 of the [User’s Guide Print Operations]. bizhub 423/363/283/223...
Page 175: Finishing Documents
The Center Staple and Fold, and Fold settings are available only if the optional finisher FS-527 and saddle stitcher have been installed. Reference For details, refer to chapter 9 and chapter 10 of the [User’s Guide Print Operations]. 4-10 bizhub 423/363/283/223...
Page 176: Adding Different Paper
Interleaves can be fed out between OHP transparencies when they are printed on. Windows PCL/PS/XPS drivers: Cover Mode tab Macintosh OS X driver: Cover Mode/Transparency Interleave Reference For details, refer to chapter 9 and chapter 10 of the [User’s Guide Print Operations]. bizhub 423/363/283/223 4-11...
Page 177: Per Page Setting
Pages 3 through 6: Printed double-sided with paper from Tray 1 Windows PCL/PS/XPS drivers: Cover Mode tab Macintosh OS X driver: Per Page Setting Reference For details, refer to chapter 9 and chapter 10 of the [User’s Guide Print Operations]. 4-12 bizhub 423/363/283/223...
Page 178: Adding Text And Images When Printing
To use the "Copy Guard" and "Password Copy" functions, the optional security kit SC-507 is required. Windows PCL/PS/XPS drivers: Stamp/Composition tab Macintosh OS X driver: Stamp/Composition Reference For details, refer to chapter 9 and chapter 10 of the [User’s Guide Print Operations]. bizhub 423/363/283/223 4-13...
Page 179: Date/Time And Page Number
Windows PCL/PS/XPS drivers: Stamp/Composition tab Macintosh OS X driver: Stamp/Composition Reference In order to use headers/footers, the header/footer must first be registered with the machine. Reference For details, refer to chapter 9 and chapter 10 of the [User’s Guide Print Operations]. 4-14 bizhub 423/363/283/223...
Page 180: Adjusting The Image Quality
The document can be printed with the image quality appropriate for the contents of the document. Document Photo Windows PCL/PS/XPS drivers: Quality tab Macintosh OS X driver: Quality Reference For details, refer to chapter 9 and chapter 10 of the [User’s Guide Print Operations]. bizhub 423/363/283/223 4-15...
Page 181: Using Printer Fonts
When printer fonts are used, the printing time is reduced, but there may be a difference between the displayed document and the print result. "Font Settings" can be configured using the Windows PCL or PS driver. Reference For details, refer to chapter 9 of the [User’s Guide Print Operations]. 4-16 bizhub 423/363/283/223...
Page 182: Configuring An Easy-To-Use Printer Driver
Using My Tab, you can change the settings of the frequently used functions on one screen. Windows PCL/PS/XPS drivers: My Tab Reference For details, refer to chapter 9 of the [User’s Guide Print Operations]. bizhub 423/363/283/223 4-17...
Page 183 Configuring an easy-to-use printer driver 4.10 4-18 bizhub 423/363/283/223...
Page 184: Useful Fax Operations
Useful fax operations...
Page 185: Registering Frequently Used Fax Numbers
Destinations can be registered in the address book or as group destinations. Address book destinations By registering a frequently used destination in the address book, the destination can be recalled simply with the press of an address book button. Opening the destination registration screen bizhub 423/363/283/223...
Page 186 Registering frequently used fax numbers Destination registration screen Registering a fax number bizhub 423/363/283/223...
Page 187 Select the index characters used for organizing the fax numbers. By selecting index characters appropriate for the registered name, the fax number can easily be found. Icon: When i-Option LK-101 v2/LK-103 v2 is enabled on this machine, select an icon. bizhub 423/363/283/223...
Page 188: Group Destinations
The destinations that can be registered as a group destination must be registered in the address book. In order to register a group destination, the individual destinations must first have been registered in the address book. In the Create One-Touch Destination screen, touch [Group]. bizhub 423/363/283/223...
Page 189: Registering The Program Destination
Scanning settings, transmission settings and destination can be registered with a single button. These are called program destinations. The registered program destinations can easily recalled and used. Reference For details, refer to chapter 9 of the [User’s Guide Network Scan/Fax/Network Fax Operations]. bizhub 423/363/283/223...
Page 190: Checking Fax Operations Performed Until Now
Communication List A log of the transmissions and receptions can be viewed in a report and printed. The transmission report, reception report and activity report, which combines the transmission and reception reports, are available in the Communication List screen. bizhub 423/363/283/223...
Page 191 Fax Retransmit User Box can be sent manually. Settings must be specified in Administrator mode in order to automatically save jobs in the Fax Retransmit User Box. For details, refer to chapter 10 of the [User’s Guide Network Scan/Fax/Network Fax Operations]. bizhub 423/363/283/223...
Page 192: Transmitting To Multiple Recipients At The Same Time
Recipients can be specified for broadcast transmissions by typing in the destination using the keypad or by selecting a registered destination. In addition, recipients can be specified using a combination of the two methods. Entering a destination with the keypad bizhub 423/363/283/223...
Page 193 A destination can also be entered from the control panel. A destination can also be specified by entering its registration number. Reference For details, refer to chapter 5 of the [User’s Guide Network Scan/Fax/Network Fax Operations]. 5-10 bizhub 423/363/283/223...
Page 194 5 SMB addresses, 5 FTP addresses, 5 user box addresses, 5 WebDAV addresses Internet fax, IP address fax, and user box addresses can be registered only when a hard disk is installed. Reference For details, refer to chapter 5 of the [User’s Guide Network Scan/Fax/Network Fax Operations]. bizhub 423/363/283/223 5-11...
Page 195: Selecting Registered Transmission Source Information
Selecting registered transmission source information Selecting registered transmission source information Fax transmission source information settings Registered transmission source information (transmission source name and fax ID) can be selected and changed. From : User01 From : Group03 5-12 bizhub 423/363/283/223...
Page 196 The administrator can set the position for printing the transmission source information on the outside or inside of the document or it can be set to not be printed. Reference For details, refer to chapter 10 of the [User’s Guide Network Scan/Fax/Network Fax Operations]. bizhub 423/363/283/223 5-13...
Page 197: Scanning The Documents To Be Sent
Document Name This parameter is not available when sending to a fax number. Separate Scan Select this setting to send altogether a document scanned in separate batches. 5-14 bizhub 423/363/283/223...
Page 198 In order to use the TX Stamp function, optional stamp unit must be installed. Reference For details, refer to chapter 5 of the [User’s Guide Network Scan/Fax/Network Fax Operations]. bizhub 423/363/283/223 5-15...
Page 199: Sending Documents With A Command From The Recipient
A document sent using this machine’s "Polling TX" function is stored in this machine’s Polling Transmission User Box and is sent when a request is received from the recipient. Sender Receiver Request for data to be sent 5-16 bizhub 423/363/283/223...
Page 200 Communication Method Settings screen, and then specify the sender in order to receive the data. Bulletin polling transmission can be used if the recipient’s fax machine supports F-code functions. Reference For details, refer to chapter 5 of the [User’s Guide Network Scan/Fax/Network Fax Operations]. bizhub 423/363/283/223 5-17...
Page 201: Reducing Communication Costs
The scanned document is sent at the specified time. Reference In order to send the fax late at night, timer transmission must be specified when the document is sent. Reference For details, refer to chapter 5 of the [User’s Guide Network Scan/Fax/Network Fax Operations]. 5-18 bizhub 423/363/283/223...
Page 202: Reducing Communication Costs (Using The Internet/Intranet)
Specify the recipient's IP address, host name, or E-mail address as the destination to enable a transmission via an intranet constructed in a place such as a company. Reference This function is available only when a hard disk is installed. bizhub 423/363/283/223 5-19...
Page 203 Before IP address faxing can be used, various settings must be specified by the administrator. IP address faxing is available only between the compatible models of Konica Minolta or between models compatible with the direct SMTP standard recommended by CIAJ (Communications and Information network Association of Japan).
Page 204: Sending Documents By E-Mail
Sending documents by e-mail Sending documents by e-mail Internet faxing Using the Internet, a scanned document can be sent as an e-mail attachment. The transmission costs are included in the Internet charges. When the destination is registered bizhub 423/363/283/223 5-21...
Page 205 Sending documents by e-mail When the destination is entered directly Reference For details, refer to chapter 5 of the [User’s Guide Network Scan/Fax/Network Fax Operations]. 5-22 bizhub 423/363/283/223...
Page 206: Reducing Printing Costs
Received faxes can be saved in user box as data and printed when they are needed. Printing only the necessary fax documents among all the received fax documents enhances security and reduces printing costs. Printing data in the Compulsory Memory RX User Box bizhub 423/363/283/223 5-23...
Page 207 Settings for the Compulsory Memory RX User Box are specified in Administrator mode. The administrator password is required to specify the settings. The Public User Box is available only when a hard disk is installed. Reference For details, refer to chapter 7 of the [User’s Guide Network Scan/Fax/Network Fax Operations]. 5-24 bizhub 423/363/283/223...
Page 208: Sending Confidential Documents
Sending confidential documents F-Code transmission When sending documents, a confidential user box (SUB address) and the transmission password (transmission ID) can be specified in addition to the fax number of the destination to preserve the confidentiality of the document. bizhub 423/363/283/223 5-25...
Page 209 In order perform an F-code transmission, a confidential box and transmission ID must be specified on the recipient’s fax machine. An F-code transmission can be used only if the recipient’s fax machine supports F-code functions. Reference For details, refer to chapter 5 of the [User’s Guide Network Scan/Fax/Network Fax Operations]. 5-26 bizhub 423/363/283/223...
Page 210: Forwarding Received Data
If fax forwarding is specified, Memory RX Setting, PC-FAX RX setting and TSI User Box Setting cannot be used. Reference For details, refer to chapter 10 of the [User’s Guide Network Scan/Fax/Network Fax Operations]. bizhub 423/363/283/223 5-27...
Page 211: Faxing Data Directly From A Computer
In order to use computer faxing, the fax driver must be installed. The fax document settings can be specified. A destination can be selected from the address book. Reference For details, refer to chapter 4 of the [User’s Guide Fax Driver Operations]. 5-28 bizhub 423/363/283/223...
Page 212: Useful Network Scan Operations
Useful network scan operations...
Page 213: Registering Frequently Used Destinations
Destinations can be registered in the address book or as group destinations. Address book destinations By registering a frequently used destination in the address book, the destination can be recalled simply with the press of an address book button. Opening the destination registration screen bizhub 423/363/283/223...
Page 214 Registering frequently used destinations Destination registration screen Registering an e-mail address bizhub 423/363/283/223...
Page 215 Select the index characters used for organizing the e-mail addresses. By selecting index characters appropriate for the registered name, the e-mail address can easily be found. Icon: When i-Option LK-101 v2/LK-103 v2 is enabled on this machine, select an icon. bizhub 423/363/283/223...
Page 216: Group Destinations
The destinations that can be registered as a group destination must be registered in the address book. In order to register a group destination, the individual destinations must first have been registered in the address book. In the Create One-Touch Destination screen, touch [Group]. bizhub 423/363/283/223...
Page 217: Registering The Program Destination
Scanning settings, transmission settings and destination can be registered with a single button. These are called program destinations. The registered program destinations can easily recalled and used. Reference For details, refer to chapter 9 of the [User’s Guide Network Scan/Fax/Network Fax Operations]. bizhub 423/363/283/223...
Page 218: Transmitting Fine Text And Clean Images
A document of good quality can be sent by using a combination of these settings. Adjusting the resolution When transmitting fine text and images, an image of better quality can be sent by specifying a higher resolution. bizhub 423/363/283/223...
Page 219: Selecting An Original Type Setting
The higher the resolution, the larger the data becomes. Reference For details, refer to chapter 5 of the [User’s Guide Network Scan/Fax/Network Fax Operations]. Selecting an Original Type setting Select the appropriate scanning method for the text and image type of the document. bizhub 423/363/283/223...
Page 220 Select this setting for documents consisting only of photos. Dot Matrix Original Select this setting for documents consisting of text that gener- ally appears faint. Copied Paper Select this setting for documents with an even density pro- duced using a copier or printer. bizhub 423/363/283/223...
Page 221 Transmitting fine text and clean images If "Text/Photo" or "Photo" is selected, the photo type can be selected. Reference For details, refer to chapter 5 of the [User’s Guide Network Scan/Fax/Network Fax Operations]. 6-10 bizhub 423/363/283/223...
Page 222: Transmitting With The Selected Color And File Type Settings
Transmitting with the selected Color and File Type settings Transmitting with the selected Color and File Type settings Selecting the Color and File Type settings File Type bizhub 423/363/283/223 6-11...
Page 223: Selecting File Type And Color Settings
The Color settings are not available when faxing. Save in User Box is available only when a hard disk is installed. Reference For details, refer to chapter 5 of the [User’s Guide Network Scan/Fax/Network Fax Operations]. 6-12 bizhub 423/363/283/223...
Page 224: Transmitting With The Page Number Or Time Added
The page number or date/time can be added to the scanned document. Both the page number and the date/time can be added at the same time. Page number The page number can be added to a document to be sent. bizhub 423/363/283/223 6-13...
Page 225 If [Text Details] is pressed, you can specify the text color, text size, or text type. Page numbers can also be added with header/footer settings. The header/footer settings are specified in Administrator mode. Reference For details, refer to chapter 5 of the [User’s Guide Network Scan/Fax/Network Fax Operations]. 6-14 bizhub 423/363/283/223...
Page 226: Adding The Date And Time
Transmitting with the page number or time added Adding the date and time The date and time of scanning can be added to a document to be sent. bizhub 423/363/283/223 6-15...
Page 227 If [Text Details] is pressed, you can specify the text color, text size, or text type. The data/time can also be added with header/footer settings. The header/footer settings are specified in Administrator mode. Reference For details, refer to chapter 5 of the [User’s Guide Network Scan/Fax/Network Fax Operations]. 6-16 bizhub 423/363/283/223...
Page 228: Transmitting With The Background Color Adjusted
Background Removal When the print on the back side may be reproduced on the front side of the copy or when the original background is colored, you can adjust the background density to output clear scan data. bizhub 423/363/283/223 6-17...
Page 229 Transmitting with the background color adjusted Reference For details, refer to chapter 5 of the [User’s Guide Network Scan/Fax/Network Fax Operations]. 6-18 bizhub 423/363/283/223...
Page 230: Transmitting With Shadows Erased
Transmitting with shadows erased Transmitting with shadows erased Frame Erase Scans can be sent while erasing unwanted areas around the document, such as the transmission information on received faxes and the shadows of punched holes. bizhub 423/363/283/223 6-19...
Page 231 The width of the frame to be erased can be set between 1/16 inch and 2 inches (0.1 and 50.0 mm). Reference For details, refer to chapter 5 of the [User’s Guide Network Scan/Fax/Network Fax Operations]. 6-20 bizhub 423/363/283/223...
Page 232: Transmitting To Multiple Recipients
Transmitting to multiple recipients Transmitting to multiple recipients Searching for a registered destination Select a recipient registered in the address book. bizhub 423/363/283/223 6-21...
Page 233 Group destinations, which are multiple destinations that have previously been registered together, can be useful when selecting destinations. Reference Unwanted destinations can be deleted from under "Broadcast Destinations", or the settings can be changed. Reference For details, refer to chapter 5 of the [User’s Guide Network Scan/Fax/Network Fax Operations]. 6-22 bizhub 423/363/283/223...
Page 234: Sending Documents By E-Mail
For details, refer to chapter 5 of the [User’s Guide Network Scan/Fax/Network Fax Operations]. Changing the e-mail subject or name of the attached file The subject of the e-mail message and the file name can be changed when sending scan data by e-mail. bizhub 423/363/283/223 6-23...
Page 235 The name of the attached file can be changed. Subject: The subject of the e-mail message can be changed. Body: E-Mail text can be entered. Reference For details, refer to chapter 5 of the [User’s Guide Network Scan/Fax/Network Fax Operations]. 6-24 bizhub 423/363/283/223...
Page 236: Checking Transmissions Performed Until Now
Checking transmissions performed until now Current Jobs/Job History lists The transmission log includes the Current Jobs list, which allows the jobs currently being performed to be checked, and the Job History list, which allows completed transmission jobs to be checked. bizhub 423/363/283/223 6-25...
Page 237 Jobs that are being sent and jobs queued to be sent are displayed in the Current Jobs list. Jobs that have been sent are displayed in the Job History list. Reference For details, refer to chapter 3 of the [User’s Guide Network Scan/Fax/Network Fax Operations]. 6-26 bizhub 423/363/283/223...
Page 238: Useful Box Operations
Useful box operations...
Page 239: Changing The Name Of A Saved Document
The name of a document saved in a user box can be changed. Documents that were not named when they were saved can be given a name that will be easier to remember. Reference If a hard disk is not installed, only the Compulsory Memory RX and Confidential RX User Boxes can be renamed. bizhub 423/363/283/223...
Page 240 The document name is the name of the file sent. Change the document name after considering the conditions of the destination server. File transmission is available only when a hard disk is installed. Reference For details, refer to chapter 7 of the [User’s Guide Box Operations]. bizhub 423/363/283/223...
Page 241: Scanning Double-Sided Documents
When saving data in a user box from User Box mode, press [Scan Settings] to change the settings for scanning the document. To scan double-sided documents, select "2-Sided" in the Scan Settings screen. Reference If a hard disk is not installed, the scanned document can only be saved in external memory. bizhub 423/363/283/223...
Page 242 Scan Settings screen, be sure to press [Original Direction] and [Binding Position] in the Original Settings screen, and select the appropriate settings for the loaded document. Reference For details, refer to chapter 6 of the [User’s Guide Box Operations]. bizhub 423/363/283/223...
Page 243: Automatically Erasing Data From User Boxes
Specify a setting for "Auto Document Delete Time" when registering a user box. Reference To change the Auto Document Delete Time setting for a user box that has already been registered, press [Edit] for the user box. bizhub 423/363/283/223...
Page 244 Automatically erasing data from user boxes bizhub 423/363/283/223...
Page 245 Automatically erasing data from user boxes Reference For details, refer to chapter 8 of the [User’s Guide Box Operations]. bizhub 423/363/283/223...
Page 246: Printing/Sending Multiple Data Combined
Printing/sending multiple data combined Printing/sending multiple data combined Reference This function is available only when a hard disk is installed. Combine/Bind TX Two or more data saved in user boxes can be printed or sent. When "Combine" is selected bizhub 423/363/283/223...
Page 247 Printing/sending multiple data combined Specify the order that the data is combined. Specify the Finishing settings, and then print the data. When "Bind TX" is selected 7-10 bizhub 423/363/283/223...
Page 248 Specify the order that the data is combined. Select the destination, and then send the data. Reference You cannot send the data saved in a user box to a non-scanning destination (G3 fax, Internet fax, or IP address fax). bizhub 423/363/283/223 7-11...
Page 249 Printing/sending multiple data combined Reference For details, refer to chapter 7 of the [User’s Guide Box Operations]. 7-12 bizhub 423/363/283/223...
Page 250: Changing Finishing Settings For Saved Data Before Printing
Changing finishing settings for saved data before printing Finishing Before printing data saved in a user box, the finishing settings can be changed. Reference If a hard disk is not installed, the scanned document can only be saved in external memory. bizhub 423/363/283/223 7-13...
Page 251 Select this setting to staple copies at two locations along the cent- & Fold er, then fold the copies in half before feeding them out. Reference For details, refer to chapter 7 of the [User’s Guide Box Operations]. 7-14 bizhub 423/363/283/223...
Page 252: Performing Box Operations From A Computer
Check various machine information. Check a job. Perform operations with data in user boxes. Direct printing Register/edit destinations. MFP environment, security, authentication, network, printer, and fax settings Reference For details, refer to chapter 9 of the [User’s Guide Box Operations]. bizhub 423/363/283/223 7-15...
Page 253 Performing box operations from a computer 7-16 bizhub 423/363/283/223...
Page 254: Advanced Functions
Advanced functions...
Page 255 To use the advanced function, an optional upgrade kit UK-203 is required. For details on purchasing the optional equipment, contact your service representative. To use i-Option LK-101 v2, LK-102, LK-103 v2, or LK-105 function in the MFP, register i-Option LK-101 v2, LK-102, LK-103 v2 or LK-105 in the MFP to enable the function. bizhub 423/363/283/223...
Page 256 For details on PageScope My Panel Manager, refer to the PageScope My Panel Manager manual. For the MFP panel operations when the MFP is connected to PageScope My Panel Manager, refer to the [User's Guide Advanced Function Operations]. bizhub 423/363/283/223...
Page 257: Registering I-Option Lk-101 V2/Lk-102/Lk-103 V2/Lk-105
Product Name Token Number Number of Devices Allowed The Web site URL of the License Management Server (LMS) % For details on purchasing i-Option LK-101 v2/LK-102/LK-103 v2/LK-105, contact your service representative. Issuing a request code. Press the [Utility/Counter] key. bizhub 423/363/283/223...
Page 258 To register i-Option LK-101 v2/LK-102/LK-103 v2/LK-105 Press [Administrator Settings]. Type in the administrator password, and then press [OK]. Press [License Settings]. bizhub 423/363/283/223...
Page 259 To register i-Option LK-101 v2/LK-102/LK-103 v2/LK-105 Press [Get Request Code]. Press [Yes], and then press [OK]. Press [Print List] to print the request code. bizhub 423/363/283/223...
Page 260 Registering in the License Management Server (LMS). Access the Web site of the License Management Server (LMS). Select a language. Type in the serial number and request code displayed by issuing a request code, and then click the [Next] button. bizhub 423/363/283/223...
Page 261 To register i-Option LK-101 v2/LK-102/LK-103 v2/LK-105 Type in the token number included in the token certificate, select registration options, and then click the [Next] button. Confirm the registration contents, and the click the [Generate License Code] button. bizhub 423/363/283/223...
Page 262 The license code and function code are issued. The license code and function code are required to enable the i-Option LK-101 v2/LK-102/LK-103 v2/LK-105 functions. Enabling the i-Option LK-101 v2/LK-102/LK-103 v2/LK-105 functions. On the License Settings screen of the Administrator Settings, press [Install License]. bizhub 423/363/283/223...
Page 263 To register i-Option LK-101 v2/LK-102/LK-103 v2/LK-105 Press [Function Code] to enter the obtained function code. Press [License Code] , and then type in the license code issued. Press [Install]. 8-10 bizhub 423/363/283/223...
Page 264 After enabling the function, turn off the main power switch, and then wait about 10 seconds before turning it on again. Otherwise, the machine may not operate correctly. On the License Settings screen of the Administrator Settings, press [List of Enabled Functions] to check the list of enabled functions. bizhub 423/363/283/223 8-11...
Page 265 To register i-Option LK-101 v2/LK-102/LK-103 v2/LK-105 8-12 bizhub 423/363/283/223...
Page 266: Troubleshooting
Troubleshooting...
Page 267: Why Can't The Machine Be Turned On
If the machine is not turned on after the indicated items have been checked, contact your service representative. Why does no screen appear in the touch panel? If no operation is performed for a specified length of time, the touch panel goes off and the machine automatically enters a mode where it conserves energy. bizhub 423/363/283/223...
Page 268 Check that the machine has been turned on by using both the sub power switch and the main power switch. NOTICE If no screen appears in the touch panel after the indicated items have been checked, contact your service representative. bizhub 423/363/283/223...
Page 269: Why Does A Message Such As Consumable Replacement Or Cleaning Maintenance Appear
Open, then close the door indicated by the number in the touch panel screen. The message may not remain displayed after this operation is performed. NOTICE If the jam warning remains displayed after the indicated items have been checked, contact your service representative. bizhub 423/363/283/223...
Page 270: Why Did An Error Message Appear
Answer Clear the error by following the on-screen instructions. NOTICE If the message remains displayed, note the trouble code that appeared in the screen, unplug the machine from the electrical outlet, and then contact the service representative. bizhub 423/363/283/223...
Page 271 Troubleshooting bizhub 423/363/283/223...
Page 272: User Settings Parameters
User Settings parameters...
Page 273: Displaying The User Settings Screen
Various settings can be specified from the User Settings screen. Reference To change the default settings for Fax/Scan mode, press the [Fax/Scan] key, and then press the [Utility/Counter] key. Reference For details, refer to chapter 6 of the [User’s Guide Copy Operations]. 10-2 bizhub 423/363/283/223...
Page 274: Settings That Can Be Specified
For details on the Printer Settings parameters, refer to chapter 13 of the [User’s Guide Print Operations]. System Settings The display language of the touch panel, the measurement units and settings for the power-saving modes can be changed. bizhub 423/363/283/223 10-3...
Page 275: Custom Display Settings
The display in the left panel of the touch panel screen and the settings in the Basic screen can be changed. Copier Settings The settings for copy functions can be changed so that the operations can easily be performed. 10-4 bizhub 423/363/283/223...
Page 276: Scan/Fax Settings
Settings that can be specified Scan/Fax Settings The settings for fax/scan functions can be changed so that the operations can easily be performed. Printer Settings The settings for print functions can be changed so that the operations can easily be performed. bizhub 423/363/283/223 10-5...
Page 277 Settings that can be specified 10.2 10-6 bizhub 423/363/283/223...
Page 278 Glossary...
Page 279 Power Save mode. The machine conserves more power in Sleep mode than in Power Save mode. Sort This Finishing function feeds copies out by set when two or more copies are print- ed of a multi-page document. 11-2 bizhub 423/363/283/223...
Page 280 This feature sets the machine to Sleep mode at the specified time. The day and time periods when the machine is not used can be specified so the machine can automatically switch to a mode where it conserves energy. bizhub 423/363/283/223 11-3...
Page 281 Glossary 11.1 11-4 bizhub 423/363/283/223...
Page 282 Index...
Page 283 Date/time ............4-14 6-15 Deleting document ............7-6 Double-sided copy ............3-4 Page number ..........4-14 6-13 Double-sided documents ..........7-4 PageScope Web Connection ........7-15 Double-sided print ............4-8 PDA ................2-43 Per page setting ............4-12 Personal user box ............2-16 Edit name ..............7-2 12-2 bizhub 423/363/283/223...
Page 284 Space requirements ..........1-26 Staple ................3-21 Timer transmission ............5-18 Token certificate ............8-4 Trademarks and copyright ..........1-3 Transparency interleave ..........4-11 Troubleshooting ............9-2 Turning on/off ............1-45 User box destination ..........2-23 User settings .............10-2 Using saved document ..........2-30 Watermark ..............4-13 Weekly timer ..............3-37 bizhub 423/363/283/223 12-3...
Page 285 12-4 bizhub 423/363/283/223...
Page 286 http://konicaminolta.com Printed in China Copyright A1UD-9585-00 2010. 1 2010...

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Konica Minolta bizhub 423 Quick Manual

1 Introduction

2 Basic Operations

3 Useful Copy Operations

4 Useful Printing Operations

5 Useful Fax Operations

6 Useful Network Scan Operations

7 Useful Box Operations

8 Advanced Functions

9 Troubleshooting

10 User Settings Parameters

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