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Olympus DS-3000 Software Manual

Dssplayer pro dictation module
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DSS Player
Pro
Dictation Module
INSTRUCTIONS
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Summary of Contents for Olympus DS-3000

  • Page 1 DSS Player Dictation Module INSTRUCTIONS...

  • Page 2: Table Of Contents

    DSS PLAYER PRO FEATURES ______________________________________5 SYSTEM REQUIREMENTS __________________________________________6 INSTALLING DSS PLAYER PRO _____________________________________7 UNINSTALLING DSS PLAYER PRO___________________________________9 CONNECTING THE DS-3000 DIGITAL RECORDER _____________________10 STARTING THE DICTATION MODULE _______________________________11 SEND MAIL FUNCTION____________________________________________12 HOW TO INSTALL MAPI SUBSYSTEM _______________________________13 For Windows 95 users _________________________________________________________ 13 For Windows NT4.0 users ______________________________________________________ 13...
  • Page 3 DICTATION WINDOW _____________________________________________28 Dictation Window _____________________________________________________________ 28 Title Bar ____________________________________________________________________ 28 Menu Bar ___________________________________________________________________ 28 Tool Bar ____________________________________________________________________ 29 Playback Control Bar __________________________________________________________ 33 Play Bar and Position Control ___________________________________________________ 34 Time Axis and Time Control Slider________________________________________________ 34 Playback Position and Length ___________________________________________________ 35 Volume Control Slider _________________________________________________________ 35 Speed Control Slider __________________________________________________________ 35 Noise Cancellation ____________________________________________________________ 36...
  • Page 4 TROUBLESHOOTING _____________________________________________70 No Sound ___________________________________________________________________ 70 Cannot Connect to DS-3000 ____________________________________________________ 71 Communication Driver Problem __________________________________________________ 71 Other Device Problems ________________________________________________________ 72 Attachment File Problem _______________________________________________________ 72 TECHNICAL ASSISTANCE AND SUPPORT ___________________________73...

  • Page 5: Dss Player Pro Features

    ID that is supplied with the product. Functions provided by these two modules are summarized below. Dictation Module Allows speech recorded on the DS-3000 to be stored and managed as DSS audio files on a PC. Plays audio files. Converts DSS files to WAVE files.

  • Page 6: System Requirements

    System Requirements - Operating system Microsoft Windows 95 (Internet Explorer 4.0 or later) / 98/Me/NT Workstation 4.0 with Service Pack 4 (SP4) or later / 2000 Professional (referred to here as Windows 2000) / XP Home/Professional (referred to here as Windows XP) - PC IBM PC/AT compatible PC - CPU...

  • Page 7: Installing Dss Player Pro

    (1) Click the "Start" button and select "Run." (2) Type "D:Setup.exe" in the "Open" field and click "OK." The "Welcome to Olympus DSS Player Pro Setup" dialog box opens. Exit all applications other than the installer and then click "Next."...
  • Page 8 Install Acrobat Reader if not currently installed on your PC. When the Acrobat Reader installation dialog box opens, select “Install Adobe Acrobat Reader” and click "Next." Note Installing Acrobat Reader allows you to view detailed operating instructions for DSS Player Pro. Copy files.

  • Page 9: Uninstalling Dss Player Pro

    Click "Start," point to "Settings," and select "Control Panel." Double-click "Add/Remove Programs." A list of applications that have been installed is displayed. Select "Olympus DSS Player Pro." Click "Add/Remove" (in Windows 2000, "Change/Remove"). The "Modify, Repair, or Remove the program" dialog box opens.

  • Page 10: Connecting The Ds-3000 Digital Recorder

    If this happens, click "Cancel" to exit the wizard and install DSS Player Pro ( - Before connecting the USB cable to the DS-3000, make sure that the DS-3000 is in the stop mode, with its rear-panel POWER/LOCK switch ON and that the HOLD switch is not set to the HOLD position.

  • Page 11: Starting The Dictation Module

    Installing DSS Player Pro ( Start Windows. Connect the DS-3000. For instructions on how to connect the DS-3000, see Connecting the DS-3000 Digital Recorder P.9). The Dictation Module will launch automatically, opening its main window. Notes - If you plan to use a SmartMedia, it should be connected at this point.

  • Page 12: Send Mail Function

    Send Mail Function To activate the Send Mail function, the MAPI subsystem must be installed on your computer. Check if the MAPI subsystem is installed on your computer by following the steps below. Click Start, Settings and Control Panel. Check whether “Mail” or “Mail and Fax” icon is in the Control Panel. If the icon exists, the MAPI subsystem has already been installed in your computer.

  • Page 13: How To Install Mapi Subsystem

    How to Install MAPI Subsystem For Windows 95 users Click Start, point to Settings, and click Control Panel. Double-click on the Add/Remove Program icon. Click on the Windows Setup tab. Check the Microsoft Exchange (or Windows Messaging) box Click OK to continue. You may be prompted to insert the Windows 95 CD-ROM. A copying Files message appears, and the Inbox Setup window appears.

  • Page 14: For Windows 98/2000/Me/Xp Users

    For Windows 98/2000/Me/XP users Installing Microsoft Outlook 98 Start the Setup program for Outlook 98. When the following window appears, select [Other Mail Applications] and click the Next button. When the following window appears, select [Corporate or Workgroup] and click the Next button. Follow the instructions on each screen.
  • Page 15 Installing Microsoft Outlook 2000 After installing Outlook 2000, start the program. When the following window appears, click the Next button. Select [Corporate or Workgroup] and click the Next button. A dialog box for setting up Microsoft Outlook appears. This is the Wizard for creating a Profile. See Step 3 in the following Dictation/Transcription Module section.
  • Page 16 Installing Microsoft Outlook XP After installing Outlook XP, double-click on the Mail icon in the Control Panel, and then click the [Show Profiles…] button. Click the [Add…] button.
  • Page 17 Type the profile name and click [OK]. Select “Add a new e-mail account” and click [Next].
  • Page 18 Select the server type that your e-mail account will work with. If you are going to use an MAPI compliant Workgroup system such as Lotus Notes or Novell GroupWise, select “Additional Server Types”, click [Next], and then go to Step 6. If you are planning to use an Internet service provider, select POP3 server, click [Next], and then go to Step 7.
  • Page 19 If you select “POP3”, you will see the following dialog box. Enter the necessary information and click [More Settings…]. Select the Connection tab in the following dialog box and make sure the appropriate connection method is selected.
  • Page 20 After the setup is completed, open DSS Player Pro and click “Tools”, “Options”, “Mail” tab, and select the profile name you have created. If you want to preset the destination address, enter the e-mail address, subject and message. If you are using Lotus Notes, click the “Address Type” Combo Box and select “NOTES”...

  • Page 21: How To Activate Send/Receive Mail Function

    How to Activate Send/Receive Mail Function Create A Profile The Profile is the group of information services to set up the Messaging application. The information services allow you to access the Mailbox and review the Address Book. The Send Mail function will not work if there is no Profile.

  • Page 22: Let's Get Started

    PC while the program is not running, the Dictation Window automatically starts. The download destination of files is the same folder as that for the DS-3000 in the Download Tray. When files are being downloaded, a dialog box appears showing the progress of the download process.

  • Page 23: Play Files

    Control Window and play the DSS file. Edit Files If the DS-3000/2000/330/320/150/10 is connected to the PC, you can edit a DSS or WMA file by opening the Remote Dictation Window from the Dictation Window ([New File] or [Edit File] in the [File] menu or on the toolbar).

  • Page 24: [Download] Options

    [Download] Options A function will become active if its check box is checked. Delete Deletes the original file after downloading. Change WAV Converts to a WAV file while it is being downloaded.

  • Page 25: Confirmation Of Contents To Be Transmitted

    Send E-Mail Attaches the file to an e-mail and sends after downloading. Download Folder Here, the current download folder is displayed. The download folder can be changed by pressing the Auto Download Downloads all data after detecting the device. If you check Folder “A”, “B” or “C”, the files that are currently in these folders will be attached to the e-mail.
  • Page 26 SUBJECT Subject of the E-mail. Message Message text of the E-mail. Attached File You can check all the attached files. Display the confirmation dialog box when sending a message If you select the check box, the [Confirm the contents to be transmitted] dialog box is displayed when you send an e-mail message.

  • Page 27: Dss Player Pro Guided Tour

    Remote Dictation Window Enables you to use the DS-3000 for remote operation of the DSS Player Pro application on your PC. For example, if you press the record button on the recorder, recording starts. If you press the stop button, recording stops.

  • Page 28: Dictation Window

    Dictation Window Dictation Window The Dictation Window opens when DSS Player Pro is started. Title Bar Displays the path of the active file. Menu Bar File Menu Edit Menu View Menu Tools Menu Redirect Menu Voice Recognition Menu...

  • Page 29: Tool Bar

    [New File] Starts the Remote Dictation Window and opens a new DSS file. This command is valid only if the DS-3000 is connected to the PC at this point. [Edit File] Opens the file that is currently selected in the Dictation ListView (the active file if multiple files are selected) in the Remote Dictation Window.
  • Page 30 You can assign a device priority level of 0 to 15 for each DS-3000. The default priority level is 7 and the highest level is 15. Once the priority level is changed and transferred to the DS-3000, the level will be maintained until a new priority level is transferred.
  • Page 31 [Transfer The Date/Time] Transfers the date/time data of the PC to the recorder. [Send] Attaches the DSS files currently selected in the Dictation ListView to an e-mail message and sends the message. If the DSS files are files in a recorder, the files are first downloaded to the Message Folder/Download Tray folder.
  • Page 32 If an index mark is chosen and the [skip] button is pressed, the file is played back from the time chosen. Moreover, if an index mark is chosen in the middle of the stop mode and [delete] is pressed, the time of the index mark chosen can be deleted. [Select File Type] By pressing the button, the button and the displayed files change as follows.

  • Page 33: Playback Control Bar

    Playback Control Bar Rewind Button Moves the Position Control backward in five-second steps while pressed. Each click moves the Position Control backward in one-second steps. Stop Button Stops playback. Play Button Plays the current active file in the Dictation ListView. Fast Forward Button Moves the Position Control forward in five-second increments while pressed.

  • Page 34: Play Bar And Position Control

    Play Bar Click on the Play Bar to move the Position Control instantly to the cursor position. If there are Index marks, then red triangles are displayed under the Play Bar. Play Bar and Position Control Play Bar and Position Control [Play Bar] and [Position Control] are graphics that indicate the current position of the file being played.

  • Page 35: Playback Position And Length

    Playback Position and Length The hours, minutes, and seconds of the current playback position of the voice file are shown in the following format: xx : xx : xx The recording length of the active file is also shown using the same format. Keyboard and slider motion The position of the slide control can also be changed from the keyboard.

  • Page 36: Noise Cancellation

    Noise Cancellation The noise cancellation effect can be changed using the slider that is displayed by clicking on with the left mouse button. If the button is in focus, noise cancellation can be changed by entering values via the keyboard.

  • Page 37: Dictation Treeview

    Download Tray This is the folder used to manage the DSS, WMA, or WAVE files that are downloaded from the DS-3000 and the storage media. Folder This is the folder used to save the files downloaded from Folders A, B, C, D, or E of the recorder and card.
  • Page 38 Message Tray This is the folder saved to by Direct Dictation. DSS/WMA/WAV files can be dropped here.

  • Page 39: Device Treeview

    DS-3000. Right-Click Menu (DS-3000) Open Opens the folder and retrieves the file information. Download All Downloads all DSS files existing in the DS-3000 to the same folders in the Download Tray. ( Device Manager ), (Device Manager)
  • Page 40 DS-3000 Folder Shows the DS-3000 Folders A/B/C, and if one of the DS-3000 folders is selected, all the files of the selected folder will be displayed in the Dictation ListView. This folder accepts DSS Files that are dragged and dropped into it from either Windows Explorer or the Dictation ListView.
  • Page 41 Downloads all the files in the DS-150/320 to the same folder in the Download Tray. DS-150/320 Folders Shows the DS-150/320 Folders A/B, and if one of the DS-3000 folders is selected, all the files in the selected folder will be displayed in the Dictation ListView.
  • Page 42 Right-Click Menu (Removable Drive) Download All Downloads all files in the Removable Drive to the Download Tray. Removable Drive Folder A plus sign is displayed to the left of the removable drive when it contains folders. For those removable drives with folders indicated, you can only drop DSS files that are displayed in other applications or the Dictation ListView onto the folders.

  • Page 43: Dictation Listview

    The list view displays detailed information about folders and storage media that are selected with Dictation TreeView or Dictation Device TreeView, and all DSS, WMA and WAVE files that are in the Digital Voice Recorder. However, priority and comment information are not displayed for WAVE files.

  • Page 44: Detail Of Items That Are Displayed On The Header Bar

    Detail of Items That Are Displayed on the Header Bar Displayed Items Details Display of all files File Name In front of the file names, the corresponding icon for each file is attached. Created Date Dictation start date. Completed Date Date Dictation completed.
  • Page 45 Edit Item Name You can edit which items are displayed using [Item Settings ] on the View menu. The Dictation ListView shows the specified number of items. If the items do not fit in the width of the Dictation ListView, a horizontal scroll bar is displayed.

  • Page 46: Dictation Commands

    New File Starts the Remote Dictation Window and opens a new DSS file. This command is disabled if the DS-3000/2000/330/320/150/10 is not connected to the PC. Edit File Opens the files that are currently selected in the Dictation ListView (the active file if multiple files are selected) in the Remote Dictation Window.
  • Page 47 Properties Displays the file and folder properties. You can change the path for each folder in the folder properties. Exit Exits DSS Player Pro.

  • Page 48: Edit Menu

    Edit Menu Copy Copies the files that are currently selected in the Dictation ListView to the clipboard. Paste Pastes the DSS, WMA, or WAVE files that are currently copied to the clipboard. You can paste the files to folders that accept dragging and dropping or to the Dictation ListView. Select All Selects all the voice files that are displayed in the Dictation ListView.

  • Page 49: View Menu

    View Menu Current View Switches the file display in the Dictation ListView. Selected Item DSS Files WAV Files DSS Files and WMA Files WMA Files All Files A check mark is placed beside the currently selected display mode Item Settings A Dialog box opens in which you can edit the items that are displayed on the Header Bar of the Dictation ListView.

  • Page 50: Tools Menu

    Updates the information on devices that cannot be automatically detected. If a new device is detected, it is shown in the Device TreeView. Rename Device Folder [DS-3000/2000] Renames the folder names of Folders A, B, and C. The folder names can be up to 8 characters long and spaces can be used.
  • Page 51 scanned, a beep is heard. For files that are less than five seconds long, the file is played to the end and scanning continues to the next file. When the files in the selected folder are scanned, the file that is being played is highlighted. If you interrupt the scanning operation by stopping or changing the playback position, scanning stops at that point and the current file becomes the active file.
  • Page 52 Move to "Sent Items" folder? If you select [Yes], the sent file is moved to the "Sent Items" folder. Options Download, E-mail and Folder Set up options for downloading e-mail or folder path. On the Download page, you can check an option for [After detecting the device, download all data]. If this is selected, the Dictation Window will be started if a "device"...

  • Page 53: Download Menu

    Download Menu Download Folder A Downloads the DSS files in Folder A of the DS-3000/2000/330/320/150/10, SmartMedia Card, or Removable Drive (with a displayed folder) to Folder A of the Download Tray. If multiple devices (DS-3000/2000/330/320/150/10, SmartMedia Card, and Removable Drive) are detected in the Device TreeView, a dialog box appears for you to select which device to download from.
  • Page 54 [DS-3000 Priority Level] You can assign a device priority level of 0 to 15 for each DS-3000. The default priority level is 7 and the highest level is 15. Once the priority level is changed and transferred to the DS-3000, the level will be maintained until a new priority level is transferred.

  • Page 55: Voice Recognition Menu

    Voice Recognition Menu Start Voice Recognition This command is available only when IBM's voice recognition applications ViaVoice98, ViaVoice Millennium (not included), or later versions, is installed on the PC. When the command is activated, SpeakPad starts automatically convert files selected in the Voice List window to text files. This command is available only for DSS files recorded in standard mode and WMA files (Hi-Quality mode), recorded with the DS-10 (or other supported recorders).

  • Page 56: Remote Dictation Window

    Remote operation is available only on the DS-3000 when it is connected via USB. The display will show "REMOTE" if the DS-3000 is connected to a PC via USB. In this state, the Remote Dictation Window can perform the following operations.

  • Page 57: Title Bar

    Title Bar If you select [New] in the Dictation Window, a file is created with a name in the following format: "User ID (the first four letters) + Serial Number (four digits) .dss" If you select [Edit] in the Dictation Window, the file name is not changed. Menu Bar File Menu Edit Menu...

  • Page 58: Tool Bar

    Tool Bar [New] Creates a new DSS/WMA file. WMA files are enabled only when the DS-10 is connected. [Save] Saves the newly created DSS or WMA files in the specified destination. The edited file will be renamed and saved in the same path. A serial number will be added to the original file name to change the file name.
  • Page 59 [Start Partial Erase/Undo] Begin choosing a section of the DSS file that is currently being edited from the current playback position. When this operation starts, the command is replaced with an undo erase command (toggle command). [Execute partial erase] Deletes the section between where the Start Partial Erase command was executed and the position where the Execute Partial Erase was chosen.
  • Page 60 WMA files can be also recorded using the DS-10. If [Insert Record] is not checked, previously recorded information may be overwritten. You can also press the record button on the DS-3000 to start recording. Remote Operation Stop Button Stops recording or playback of a DSS/WMA file.
  • Page 61 the current playback position is at the end of the file, the Position Control moves to the beginning index mark. It is also invalid if there is no index mark. Index Mark Recording Modes Click to switch the quality of the recording between. Standard and Long Standard mode DSS files and Hi Quality WMA files recorded in Dictation mode can be transcribed to text automatically using the Voice Recognition...
  • Page 62 Author When [New DSS file] is chosen from the main screen - The user ID of the DS-3000 is displayed. When [Edit DSS file] is chosen from the main screen - The user ID of the DSS file is displayed.

  • Page 63: Play Bar And Position Control

    Play Bar and Position Control [Play Bar] and [Position Control] are graphics that indicate the current position of the file being played. You can move the playback position forward or backward quickly by dragging the [Position Control] or clicking in front of or behind the [Position Control]. The [Index Mark] is displayed using a red triangle on the [Time Axis].

  • Page 64: Volume Control Slider

    Keyboard and slider motion The position of the slide control can also be changed via the keyboard. Play Bar moves Up, Left to the left Down, Right to the right Home to the start of the file to the end of the file Volume Control Slider If your sound card supports electronic volume control, you can use the [Volume Control Slider] to adjust the output volume on the sound card.

  • Page 65: Remote Dictation Commands

    Remote Dictation Commands File Menu Creates a new DSS file in the Message Tray. Save Saves the file that is currently being edited in the Message Folder. If you open and edit a DSS file from a folder other than the Message Tray folder in the Dictation Window, the edited data is saved to the Message Tray with the same file name.

  • Page 66: Edit Menu

    Edit Menu [Start Partial Erase/Undo] Begin choosing a section of the file that is currently being edited from the current playback position. When this operation starts, the command is replaced with an undo erase command (toggle command). Execute Partial Erase Deletes the section between where the Start Partial Erase command was executed and the position where the Execute Partial Erase was chosen.

  • Page 67: Playback Control Window

    Playback Control Window Playback Control Window Click on the following figure to display a detailed description. The Playback Control Window appears when you choose a DSS file by double-clicking it in Explorer, for example. Title Bar Displays the path of the active file. Speed Control Slider By moving the [Speed Control Slider] knob up and down, you can control the playback speed of the DSS file without affecting the voice pitch (this function cannot be used on WAVE files).

  • Page 68: Time Axis And Time Control Slider

    Time Axis and Time Control Slider The Time Axis is displayed below the play bar with the same width as the play bar. You can change the scale of the Time Axis by moving the Time Control Slider knob up and down. The type of Time Axis varies depending on the recording length.

  • Page 69: Volume Control Slider

    Volume Control Slider If the soundboard used supports electronic volume control functions, the output volume can be adjusted on the playback soundboard using the [Volume Control Slider] displayed when clicked with the left mouse button. If the button is in focus, volume can be controlled by entering values via the keyboard.

  • Page 70: Troubleshooting

    Troubleshooting No Sound Check the connection Check that the device is connected to your PC and that the power is on. Check the speaker Check that the speaker volume is not set to the minimum setting. If there is no problem, continue to the next check item.

  • Page 71: Cannot Connect To Ds-3000

    PC vendor. Cannot Connect to DS-3000 1. After connecting the DS-3000 to your PC using an USB cable, check that the LCD display of the Digital Voice Recorder shows "REMOTE". 2. If "REMOTE" is not displayed, remove the connection cable from the DS-3000 and check that the stop mode or the hold switch is not enabled.

  • Page 72: Other Device Problems

    Next, find the DSSUSB1 Device (DSSUSB1 Device for DS-3000, DSSUSB Device for DS-320/150, DSXUSB Device for DS-330/10) at the root of the [Device Manager] page and check that it is operating properly. If the DS-3000 is not working properly, enable it. [Windows NT 4.0]...

  • Page 73: Technical Assistance And Support

    If you encounter problems with installing or using DSS Player Pro, we recommend that you contact the Olympus Professional Dealer from which the system was purchased. If your dealer cannot fix your problem, please call our technical hotline number or send an e-mail.
  • Page 74 Tel. 03-3340-2211 OLYMPUS AMERICA INC. Two Corporate Center Drive, Melville, NY 11747-3157, U.S.A. Tel. 1-800-622-6372 OLYMPUS OPTICAL CO (EUROPA) GMBH. (Premises/Goods delivery) Wendenstrasse 14-18, 20097 Hamburg, Germany. Tel. 040-237730 (Letters) Postfach 10 49 08. 20034 Hamburg. Germany. OLYMPUS OPTICAL CO. (U.K.) LTD.

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