When Machine Functions Are Restricted - Ricoh P C301W User Manual

5. Configuring the Machine Using Utilities

When Machine Functions are Restricted

Restricted functions can be used only by authorized users.
Depending on the restricted function, users will be authenticated from the machine's control panel or in
the printer driver.
• To print jobs that require authentication you can use only the PCL printer driver. Printing such jobs
from the PostScript 3 printer driver is not possible.
• The procedure in this section is an example based on Windows 10.
The table below shows the functions that can be restricted, and how users can be authenticated to use
them.
Restricted Function
• Printing (both color and
black-and-white)
• Color printing
Authentication using the printer driver
1. Open the file you want to print on your computer.
2. On the [File] menu, click [Print...].
3. In the [Select Printer] area, select the name of this machine, and then click [Preferences].
4. Click the [Valid Access] tab.
5. Enter the user code using 1 to 8 digits, and then click [OK].
6. Execute a print command.
If an incorrect user code is entered, the job will be canceled automatically (without any error
message).
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Authentication method
The user must enter a valid user code in the printer driver before
executing a print command.