Authentication; Authorization; Accessing The Printer - Xerox EC8036 User Manual

Getting Started

Accessing the Printer

A A u u t t h h e e n n t t i i c c a a t t i i o o n n
Authentication is the process of confirming your identity. When the system administrator enables
authentication, the printer compares the information that you provide to another source of
information, such as an LDAP directory. The information can be a user name and password, or the
information stored on a magnetic, proximity, RFID, or smart card. If the information is valid, you are
considered an authenticated user.
There are several ways to authenticate a user:
• User Name/Password - Validate on the Device: This option enables local authentication. Users
prove their identity by typing a user name and password at the control panel or in the Embedded
Web Server. The printer compares the user credentials to the information stored in the user
database. If there are a limited number of users, or you do not have access to an authentication
server, use this authentication method.
• User Name/Password - Validate on the Network: This option enables network authentication.
Users prove their identity by typing a user name and password at the control panel or in the
Embedded Web Server. The printer compares the user credentials to the information stored on an
authentication server.
• Convenience Authentication: If this option is enabled, a card with a magnetic strip or a Radio
Frequency Identification (RFID) card is used. A convenience authentication card is different from
a Smart Card, which uses an embedded chip and typically requires a login and password. If the
optional integrated RFID reader is installed, for authentication, users place a pre-programmed
card over the RFID reader at the control panel.
• Xerox Secure Access - Unified ID System: This option enables authentication for the Xerox
Secure Access Unified ID System. Users present a pre-programmed identification card to a card
reader at the control panel. The printer compares the user credentials to the information stored
on the Xerox ® Secure Access server.
• Smart Cards: This option enables authentication for a Smart Card Reader. Users insert a pre-
programmed identification card in a card reader at the control panel.
Note: The system administrator can allow you to type your user name and password when
Convenience Authentication or Smart Card is the primary authentication method. If the
administrator configures an alternative authentication method, and you misplace your card,
you can still access the printer.
For information about configuring Authentication settings, refer to the System Administrator Guide at
www.support.xerox.com.
A A u u t t h h o o r r i i z z a a t t i i o o n n
Authorization is the function of specifying the features that users are allowed to access, and the
process of approving or disapproving access. You can configure the printer to allow users to access the
printer, but restrict access to certain features, tools, and apps. For example, you can allow users to
access copying but restrict access to scanning. You can also control access to features at specific
times of the day. For example, you can restrict a group of users from printing during peak business
hours.
40 Xerox ® EC8036/EC8056 Color Multifunction Printer
User Guide