Accounting; General Information; Introduction To The Accounting Function - Canon varioPrint 115 Operation Manual

Accounting

General Information

Introduction to the Accounting Function

Introduction
NOTE
Accounting requires a license. Contact your local authorized dealer for more information.
The accounting function is meant to charge the costs for print, copy and scan jobs to customers
or users.
Below, the basics of accounting are described. Detailed information about the accounting
function is described in separate chapters.
Basics
• Mandatory:
To use the accounting function, a license file must be uploaded to the PRISMAsync controller
first. Then the account log file is created too.
For each job, the account log file stores job information such as type of job and account ID, if
applicable. To calculate the costs, you can download the account log files via the Settings
Editor.
• Optional:
If you want to distinguish jobs for various customers, you must use account IDs. An account ID
is a number that is unique for a certain customer. To be able to enter account IDs, you must set
the [Identification enabled] setting in the Settings Editor to [Yes]. From now on, each job
requires an account ID. However, any ID entered is considered valid. Jobs with an account ID
can be recognized by a $ on the job icon.
On the control panel, the [Account ID] and the [Accounting mode] buttons become available.
• Optional:
If you want to make sure that only predefined account IDs are accepted, you must set the
[Verification enabled] setting in the Settings Editor to [Yes] and upload an account ID file to the
PRISMAsync controller. The account ID file ('accid.csv') must contain account related
information, but at least account IDs.
Now the PRISMAsync controller checks whether an account ID entered on the control panel is
predefined in the account ID file. When you enter a non-valid account ID for a job, the control
panel displays the message [Invalid account ID. Enter a valid account ID.]. You must enter a
valid account ID to continue with this job.
NOTE
In the Settings Editor, navigate to [Configuration] -> [Accounting] for all accounting settings.
Only key operators or system administrators can perform actions in the [Accounting] section.
Canon varioPRINT DP line
Chapter 5 - Prepare the print system
Accounting
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