Xerox DOCUMATE 252 User Manual
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Xerox DOCUMATE 252 User Manual

Xerox scanner user manual
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Summary of Contents for Xerox DOCUMATE 252

  • Page 1 DocuMate 252 scanner user’s guide...
  • Page 2 DocuMate 252 scanner user’s guide...
  • Page 3 XEROX ® is a trademark of Xerox Corporation in the United States and/or other countries and is used under license. DocuMate is a trademark of Xerox Corporation used under license. All other Xerox product names and product numbers mentioned in this publication are trademarks of Xerox Corporation.

  • Page 4: Table Of Contents

    The Xerox DocuMate 252 Scanner ........
  • Page 5 Xerox DocuMate 252 Scanner Specifications ........

  • Page 6: Welcome

    What’s in the Box DocuMate 252 Scanner User’s Guide Welcome Your new Xerox DocuMate 252 scanner can quickly scan single- sided or double-sided stacks of documents and place their images on your computer. Before proceeding, check the contents of the box. If items are missing or damaged, contact the dealer where you purchased the scanner.

  • Page 7: The Xerox Documate 252 Scanner

    The Xerox DocuMate 252 Scanner ADF cover release Paper guide LED Number Destination Selector button Simplex button Duplex button Status light Output tray Power switch Power jack Paper guide—Holds documents in place. Adjusts to fit the document width. LED Number—Shows the current scan setting for the Simplex and Duplex scanning buttons.

  • Page 8: What You Need

    The following documentation is provided with your scanner: • Quick Install Guide—Abbreviated installation instructions. • Xerox DocuMate 252 Scanner User’s Guide—On the Installation CD; contains detailed installation, scanning, configuration, and maintenance information. • PaperPort User’s Guide—On the Installation CD; contains detailed feature and configuration information for the PaperPort software.

  • Page 9: Installation

    If you already have a scanner connected to your computer, you may need to remove its driver programs to properly install and operate your Xerox DocuMate 252 scanner. Please see “Troubleshooting” on page 113 for more information, and “Uninstalling Your Scanner” on page 116 for basic instructions to uninstall driver programs.

  • Page 10: Step 1: Assemble The Scanner

    Step 1: Assemble the Scanner DocuMate 252 Scanner User’s Guide To assemble the scanner: 1. Remove all shipping tape from the top and bottom of the scanner. 2. Carefully remove the protective foam from the ADF cover release, then press the release and open the Automatic Document Feeder cover.
  • Page 11 5. Insert the pins on each side of the output tray into the holes on the scanner. 6. Flip open the extension on the output tray so it is fully extended. 7. Proceed to “Step 2: Install the Software.” DocuMate 252 Scanner User’s Guide...

  • Page 12: Step 2: Install The Software

    Step 2: Install the Software DocuMate 252 Scanner User’s Guide NOTE: The software is on the two CD’s you received with your scanner. Please be sure to install from Disc 1 first. To install the software: 1. Start Microsoft Windows and make sure no other applications are running.
  • Page 13 5. Click Install Now. 6. The Select Language window opens. Click the drop-down menu arrow and select the language to use. Click OK. ® , Scanner Driver, DocuMate 252 Scanner User’s Guide...
  • Page 14 DocuMate 252 Scanner User’s Guide The first PaperPort Installation window opens. 7. On the PaperPort Welcome window, click Next. Installing PaperPort will uninstall any existing version of PaperPort and will install the newer version. Your existing PaperPort files will not be affected.
  • Page 15 TWAIN and ISIS—The TWAIN and ISIS drivers are installed. The One Touch 4.0 Monitor will not run and you cannot use the One Touch features. You can use the Xerox DocuMate 252 TWAIN driver to scan from applications with a TWAIN interface. You can also scan from applications that use the ISIS driver.
  • Page 16 QuickScan. The One Touch 4.0 Monitor will not run and you cannot use the One Touch features. You will not be able to use the Xerox DocuMate 252 TWAIN driver. You also will not be able to scan with the buttons on the scanner.
  • Page 17 If you want to see more information about your scanner and a quick explanation of how to use the One Touch features, click the More button on the window. When you’re finished, return to the window above to continue with the installation process. DocuMate 252 Scanner User’s Guide...

  • Page 18: Step 3: Connect The Power Supply

    DocuMate 252 Scanner User’s Guide Connect the power supply and power cord, and plug the power supply into an electrical outlet. To connect your DocuMate 252 scanner: 1. Plug the power supply into the power port on the scanner. NOTE: Only use the power supply (HEG42-240200-7L made by HiTron) included with your scanner.

  • Page 19: Step 4: Connect The Usb Cable And Turn On The Power

    Step 4: Connect the USB Cable and Turn on the Power The DocuMate 252 scanner connects to any available USB port. Check your computer’s manual for USB port locations. NOTE: You can connect the scanner to your computer while the computer is running.
  • Page 20 Do not proceed until you receive a message that your computer has found the new hardware, or updated the driver database. If your computer is running Windows XP, you will see the following message. DocuMate 252 Scanner User’s Guide...
  • Page 21 OK. The scanner’s status light is green when the scanner and computer are communicating properly. 6. Click Close on the Installation Complete window to close and exit the software installer. DocuMate 252 Scanner User’s Guide...
  • Page 22 DocuMate 252 Scanner User’s Guide If you selected OmniPage Pro for installation, a window tells you to insert the second CD to install it. 7. Click Exit Disc 1 and remove Disc 1 from the CD-ROM drive. NOTE: If you want to install other applications on Disc 1 before installing OmniPage Pro, click Return to Main Menu.
  • Page 23 12. When you are finished saving the OmniPage Pro User Guide, return to the Installation menu and click Exit. 13. Remove Disc 2 from the CD-ROM drive. 14. You can now install additional applications on Disc 1. ® ® Acrobat ® software on DocuMate 252 Scanner User’s Guide...

  • Page 24: Additional Applications Available With Your Scanner

    Additional Applications Available with Your Scanner DocuMate 252 Scanner User’s Guide Your scanner includes free, additional applications on the installation CD. 1. Reinsert Disc 1 into the CD-ROM drive. The Installation menu opens. The free Adobe Acrobat Reader software is located on the CD with the User Guides.
  • Page 25 Install Now. Follow the instructions on the screen to install each of the additional products. About the Software driver is installed correctly when you install your Xerox DocuMate DocuMate 252 Scanner User’s Guide...
  • Page 26 DocuMate 252 Scanner User’s Guide 5. To get the documentation for each of the additional products, return to the Main Menu window and click User Guides. The User Guides window opens. Use this window to view and save the User Guides you want.
  • Page 27 3. When you’re finished, click Main Menu to return to the Main Menu window and click Exit. 4. Remove the CD and store both CD’s in a safe place. That’s it! Installation is finished and your Xerox DocuMate 252 scanner is ready to scan. DocuMate 252 Scanner User’s Guide...

  • Page 28: Register Your Scanner And Check For Updates

    Register Your Scanner and Check for Updates DocuMate 252 Scanner User’s Guide Registering your scanner is important as it provides you with access to free telephone support service. Registration also gives you free access to software updates for your scanner.

  • Page 29: Scanning

    Scanning If you selected the recommended Full Install option (see page 10), then you have several different options to scan with your Xerox DocuMate 252 scanner. Each method scans equally well, so use the one with appropriate options for the item you are scanning.

  • Page 30: Load And Scan Documents

    Load and Scan Documents DocuMate 252 Scanner User’s Guide When you press either the Simplex or Duplex button, documents are scanned using the scan settings indicated by the LED number. The scanned images are then sent to a software application (known as the Destination Application) on your computer.
  • Page 31 To Cancel scanning, click the Cancel button. To pause the scanning, click the Pause button. It will change to a Continue button. Put the page back into the scanner and click Continue to resume scanning. DocuMate 252 Scanner User’s Guide...

  • Page 32: Check The Scan Settings Before Scanning

    One Touch Properties window may be different. DocuMate 252 Scanner User’s Guide 1. To check the scan settings before scanning, press, hold down, and then release, either the Simplex or Duplex button. Press, hold down,...

  • Page 33: Scan From The One Touch Button Panel

    Simplex or Duplex scanner buttons. Click these arrows to navigate through the 9 buttons. Or if you want to scan with button 4, which attaches the scanned document to a blank email message, click here. DocuMate 252 Scanner User’s Guide...

  • Page 34: Using The One Touch Button Panel

    Using the One Touch Button Panel DocuMate 252 Scanner User’s Guide The One Touch Button Panel is also your on-screen set of controls for the scanner. The One Touch Button Panel shows information about the scanner and its settings. 1. To open the One Touch Button Panel, click the One Touch icon.
  • Page 35 The file will be named with the current date. See “Configuring the One Touch Buttons” on page 32 to change the settings of the buttons on the One Touch Button Panel. Click these arrows to cycle through the 9 buttons. DocuMate 252 Scanner User’s Guide...

  • Page 36: The Default One Touch Settings On Your Scanner

    The Default One Touch Settings on Your Scanner DocuMate 252 Scanner User’s Guide When you receive your scanner, its settings are preconfigured to scan items for various basic tasks, such as email or fax, then send the scanned image to an appropriate, preselected Destination Application.

  • Page 37: Configuring The One Touch Buttons

    CD, scanning and converting text directly into an HTML web page, and scanning with optical character recognition (OCR) that turns a scanned image into text that you can edit. DocuMate 252 Scanner User’s Guide...
  • Page 38 Xerox DocuMate 252 scanner. For example, on the figure below, the option “Use Document Feeder” is selected and “grayed out” because the Xerox DocuMate 252 is an ADF scanner and always uses the document feeder, so there’s no reason for you to select it. If you use the One Touch application with other Xerox scanners, grayed out options become active, if appropriate.
  • Page 39 The button names indicate their file types. See “Selecting Page Format Options” on page 43 for more information about the available formats. Options tab—Displays a window for selecting options related to the selected destination application for the scanned image. Grayscale Configure Before Scan DocuMate 252 Scanner User’s Guide...

  • Page 40: Selecting New Settings For A Button

    Select a software application as the destination to send scanned documents. DocuMate 252 Scanner User’s Guide For each of the nine One Touch buttons, you can select a new Destination Application, Scan Configuration, and Document Format. To select new settings for the Scanner Button: 1.
  • Page 41 Simplex or Duplex button on the scanner. When you are finished selecting new settings for a button and you press or click a scanner button, the document is scanned using the newly configured settings for that button. DocuMate 252 Scanner User’s Guide...

  • Page 42: Setting Destination Application Properties

    Setting Destination Application Properties DocuMate 252 Scanner User’s Guide The different types of Destination Applications have various properties that you can select. 1. On the One Touch Properties window, click a Destination Application. 2. Click the Properties button. Click a Destination Application.

  • Page 43: Text Documents Properties

    One Touch button set for text applications. Show message if text recognition failed—A message will appear on the screen if the OCR reader does not detect text in the image. ® , and DocuMate 252 Scanner User’s Guide...
  • Page 44 DocuMate 252 Scanner User’s Guide 2. To add another application to the list, click the Add Application button. The Add Text Based Link dialog box opens. 3. Click Browse to find the application you want to add to the list.

  • Page 45: Image Documents Properties

    See the steps on page 39 to add an application to the list. 3. Click OK. 4. Click Refresh on the One Touch Properties window. 5. Click OK or Apply on the One Touch Properties window. DocuMate 252 Scanner User’s Guide...

  • Page 46: Storage Properties

    DocuMate 252 Scanner User’s Guide Storage Properties These properties apply to the Destination Application named Transfer to Storage. If a CD burner is attached to your computer, you also use this dialog box to start the Burn to CD process.See the section “Scan and Burn to a CD”...

  • Page 47: Email Properties

    AOL uses to find the attachments. Please contact AOL for more information about the folder location in which AOL stores attachments. ® (AOL), you need to know DocuMate 252 Scanner User’s Guide...

  • Page 48: Selecting Page Format Options

    Selecting Page Format Options DocuMate 252 Scanner User’s Guide 3. If you need to change your email client, or any other internet options, click the Internet Options button. The Windows Internet Options Control Panel opens. Click the Programs tab and choose a new email client from the Email list.
  • Page 49 “Scanning with sPDF or nPDF and Searching for Text” on page 71 for details. To select a JPEG or PDF file size: 1. Select JPG or PDF as the page format. 2. Right-click on the JPG or PDF icon. A menu opens. DocuMate 252 Scanner User’s Guide...
  • Page 50 Text Formats DocuMate 252 Scanner User’s Guide 3. Choose the file size/image quality option for your scanned images. Minimize Size—Smallest file size, lowest image quality. Normal—Medium file size, some loss of image quality. Maximum Quality—Largest file size, no loss of image quality.
  • Page 51 Excel Spreadsheet—The .xls file format used by Microsoft Excel. HTML Document—The .htm file format used to create web pages. Example menu for the TEXT format when the Destination Application is PaperPort or a Storage location. DocuMate 252 Scanner User’s Guide...

  • Page 52: Renaming A One Touch Button

    Renaming a One Touch Button DocuMate 252 Scanner User’s Guide Searchable PDF—The .sPDF file format used by Adobe Acrobat and OmniPage Pro. This format converts scanned text into PDF with text search and OCR capabilities. It is only available if you have installed OmniPage Pro on your computer.

  • Page 53: Selecting Options For A Button

    Destination Applications. Check the boxes for the type of application to include. • Document Management includes PaperPort and other applications for processing and keeping track of your scanned documents. DocuMate 252 Scanner User’s Guide...
  • Page 54 DocuMate 252 Scanner User’s Guide • Image Editors include Microsoft Paint and other drawing and graphics applications. • Text Editors include Microsoft Word and WordPad, Microsoft Excel, and other word processing and spreadsheet applications. Select this option if you want OCR processing to convert your scanned documents to text that you can edit.
  • Page 55 The following example shows the folders when the selections are Group items by type and Group items by month. 5. Click OK to save the options for the selected button. DocuMate 252 Scanner User’s Guide...

  • Page 56: Creating A New Scan Configuration

    Creating a New Scan Configuration DocuMate 252 Scanner User’s Guide The scan configurations are where you select the scanning resolution, brightness, mode (color, black&white, or grayscale), and a number of other settings. Note the lock icon on the preset configurations. Although you can unlock and edit the preset configurations, we recommend that you leave them locked, and only add new configurations.
  • Page 57 The greater the contrast, the more difference between the lighter and darker shades in the image. If the configuration is locked, click the lock to unlock it. The icon becomes a key. DocuMate 252 Scanner User’s Guide...
  • Page 58 DocuMate 252 Scanner User’s Guide Drag the sliders to the right or left to adjust the brightness and contrast of the scanned image. The Contrast setting does not apply to the Black&White mode. 6. If you want to lock the configuration, click the key icon to change it from a key to a lock.
  • Page 59 Typically you use this option when you will scan a stack of two-sided pages which have a number of blank sides. This option is only available for Duplex scanning in Black&White Mode. Inverted Image. DocuMate 252 Scanner User’s Guide...
  • Page 60 DocuMate 252 Scanner User’s Guide • Color Filter—Color filter is the ability of your scanner to automatically remove a color from a scanned item. For example, if you are scanning a letter with a red watermark, you can choose to filter out the red so the scanned letter just shows the text and not the red watermark.
  • Page 61 Advanced—Click to see additional settings for the device. The dialog that opens is specific to the device. For example, if the device is your printer, the dialog box is your printer’s setup settings. 2. Click OK or Apply. DocuMate 252 Scanner User’s Guide...
  • Page 62 The Storage Options Tab (Archive) DocuMate 252 Scanner User’s Guide A Storage Options tab is on the Scan Configurations dialog box when the selected Destination Application is set as Transfer to Storage. You use the options on this tab to select where you want to save your scanned items for storage when scanning with that particular Scan Configuration.
  • Page 63 2. Open the One Touch Properties window. 3. Select Transfer to Storage as the Destination Application. 4. Click the New button. The Scan Configuration Properties dialog box opens. Select Transfer to Storage. Click the New button. DocuMate 252 Scanner User’s Guide...
  • Page 64 DocuMate 252 Scanner User’s Guide 5. To help you remember which folder it is, give the new configuration a name that indicates the folder name, such as “Storage for Business Receipts.” 6. Click the Scan Settings, Page Settings, and Advanced Settings tabs, and select the settings you want.
  • Page 65 Locations for the new configurations. You will now have multiple configurations set up for the Transfer to Storage destination, and each configuration scans documents to separate folders. The new configurations apply to the Transfer to Storage Destination Application. DocuMate 252 Scanner User’s Guide...

  • Page 66: Editing Or Deleting Scan Configurations

    Editing or Deleting Scan Configurations DocuMate 252 Scanner User’s Guide 14. Now click the arrow buttons to select a scanner button for each new configuration. Click Apply to set that button for that configuration. The following examples show that buttons 7 and 8 have been set to scan to each of the new configurations.
  • Page 67 6. Click OK to close the dialog box. Select the scan configuration to edit or delete. It must be unlocked, as indicated by not having a lock displayed here. Click the Lock icon to toggle between locked and unlocked. DocuMate 252 Scanner User’s Guide...

  • Page 68: Configuring Before Scanning

    Configuring Before Scanning DocuMate 252 Scanner User’s Guide Choosing Configure Before Scan simply opens a scanning interface when you press or click a scan button. You can then use the interface to change the Resolution, Scan Mode, and other settings. When you scan, the scanned image will still be sent as the file type and to the same Destination Application already selected in the OneTouch Properties window for that button.

  • Page 69: Scanning With Optical Character Recognition (Ocr)

    You must have installed the OmniPage Pro software on your computer in order to use the OCR options with the One Touch 4.0 software and your DocuMate 252 scanner. One Touch 4.0 and OmniPage Pro work together to combine scanning with OCR processing into one integrated step.
  • Page 70 DocuMate 252 Scanner User’s Guide To scan with OCR: 1. To scan using the buttons on the scanner, press the Destination Selector until the LED is at 6, then press the Simplex or Duplex button. NOTE: One Touch Button 6 is preset as your OCR button. But you can also set up any other button to scan and OCR the text.
  • Page 71 4. Right-click on the page format icon to see the menu. 5. Choose OCR Options from the menu. The OmniPage OCR Options window opens with the OCR tab selected. DocuMate 252 Scanner User’s Guide...
  • Page 72 RE~ECT in your document. The ~ is the default reject character. Type the character you want to use in the Reject character box. Try to choose a character that will not appear in your documents. DocuMate 252 Scanner User’s Guide...
  • Page 73 To remove a font, select it and click Remove. To return the lists to their defaults, click Use Defaults. Click OK when you’re finished. 7. Click the Process tab and choose the options from the Process window. DocuMate 252 Scanner User’s Guide...
  • Page 74 (as if they had come from two separate scannings). User interface language—Click the drop-down arrow and select the language to use on the OmniPage windows. The available languages may differ for different parts of the world. DocuMate 252 Scanner User’s Guide...
  • Page 75 Spreadsheet—Choose this option if the entire document consists of a table that you want to export to a spreadsheet program, or have treated as a table. No flowing text or graphics zones will be detected. DocuMate 252 Scanner User’s Guide...

  • Page 76: Scanning With Spdf Or Npdf And Searching For Text

    Scanning with sPDF or nPDF and Searching for Text DocuMate 252 Scanner User’s Guide Template—If you created a zone template in OmniPage Pro, choose a zone template file to have its background value, zones and zone properties applied to all OCR scanned pages from now on.
  • Page 77 The settings for the button (button 8 in this example) now show your page format selection. 6. Choose a Scan Configuration. 7. Click OK. The One Touch Properties window closes. The page format icon is now set to the selection from the menu. DocuMate 252 Scanner User’s Guide...

  • Page 78: Scan And Burn To A Cd

    PDF file, or about editing PDF text. If you have a CD burner attached to your computer, you can scan directly from your Xerox DocuMate 252 scanner onto a CD. This feature is available only on computers running Windows XP.
  • Page 79 CD. 8. Open the One Touch window and make sure that the Burn to CD Destination Application is still selected and click the Properties button. The One Touch 4.0 Link Properties window opens. DocuMate 252 Scanner User’s Guide...
  • Page 80 DocuMate 252 Scanner User’s Guide 9. Make sure a blank CD is in the CD burner. 10. Click the Burn to CD button. The CD burner begins and your scanned documents are written to the CD. NOTE: Until you click Burn to CD these files are stored in your computer at C:\Documents and Settings\<your user...

  • Page 81: Scanning With Event Forwarding

    Note that you cannot choose a page format for this option because the actual destination application is not selected until after the scanner feeds in the first page of your document. 4. Choose a Scan Configuration. 5. Click OK. The One Touch Properties window closes. DocuMate 252 Scanner User’s Guide...
  • Page 82 DocuMate 252 Scanner User’s Guide 6. Start scanning using the button you selected for event forwarding. A dialog box opens for you to select the application to use for scanning. 7. Select the application in the box and click OK.

  • Page 83: Creating An Html Web Page From Your Scanned Documents

    When scanning is finished, the document is first converted to editable text using the OCR process, then is converted into an HTML format. Microsoft Internet Explorer then opens showing your converted page. Choose HTML. DocuMate 252 Scanner User’s Guide...
  • Page 84 DocuMate 252 Scanner User’s Guide NOTE: Depending on the complexity of the document, its conversion to the HTML format may take a few moments. NOTE: If you have OmniPage Pro installed on your computer, you may see a thumbnail of the page. Click on the thumbnail to see the full page.

  • Page 85: Transferring Scanned Documents To Storage

    Your scanned pages are stored in the location that you specified on the One Touch 4.0 Link Properties window. Click the arrows until Button 7 is on the panel, then click Button 7. Your scanned documents will be stored at this location. DocuMate 252 Scanner User’s Guide...
  • Page 86 To Transfer Documents to a Server or Mapped Drive DocuMate 252 Scanner User’s Guide When selecting the storage location for scanned documents, you can select a local folder, or a folder on a server or mapped drive.You select a mapped drive using the Browse button. See “The Storage Options Tab (Archive)”...
  • Page 87 The One Touch Properties window closes. 7. Now start scanning using Button 7 (or other button you set up for archiving). When scanning is finished, the documents are saved in the text file format and in the location you specified. DocuMate 252 Scanner User’s Guide...

  • Page 88: Checking The Hardware And Setting The Lamp Power Saving

    The Hardware icon. If the Hardware View of the panel is open you can also right- click on the DM252 icon. The Hardware Properties dialog box opens and shows information about your Xerox DocuMate 252 scanner. DocuMate 252 Scanner User’s Guide...
  • Page 89 To turn the lamp on and off manually without turning off power to the scanner, click the Lamp On or Lamp Off buttons. To return the scanner to its factory settings, click Reset Device. 4. Click OK to save the changes and close the dialog box. DocuMate 252 Scanner User’s Guide...

  • Page 90: Scanning With The Twain Interface From Paperport

    Because the TWAIN interface is the same regardless of the software you use to open it, you can still use the instructions in this User’s Guide for scanning with your Xerox DocuMate 252 scanner. To access the TWAIN interface from other software, please refer to their user’s guides, then return to this User’s Guide...

  • Page 91: Accessing The Twain Interface From Paperport

    To access the TWAIN interface from PaperPort: 1. On the Windows taskbar, click Start, point to Programs, point to PaperPort, then click PaperPort. The PaperPort desktop opens. Scan icon. Folders pane. 2. Click the Scan icon on the PaperPort command bar. DocuMate 252 Scanner User’s Guide...
  • Page 92 PaperPort needs to be set up to use the scanner. See the section, “Setting Up PaperPort to Work With Your Scanner” on page 94. 3. Click the Scanner drop-down arrow, and select TWAIN: Xerox DocuMate 252 from the drop-down list. NOTE: Please wait a few moments for your selection from the drop-down list to become active.

  • Page 93: Getting Help With The Paperport Software

    Help Topics window, press the F1 key or choose PaperPort Help from the Help menu. You can also refer to the PaperPort Getting Started Guide and PaperPort User’s Guide on the Disc 1 Installation CD. DocuMate 252 Scanner User’s Guide...

  • Page 94: Scanning With The Twain Interface

    Scanning with the TWAIN Interface DocuMate 252 Scanner User’s Guide The TWAIN interface lists the scanning options available with your Xerox DocuMate 252 scanner. The options on the TWAIN interface are: • Mode—Select a scanning mode: Black&White to scan in black and white. The scanning pixels are all the same size and are either black or white.
  • Page 95 Selecting Reduce Moire Patterns will limit or eliminate moire patterns in the scanned image. This option is only available for the Greyscale or Color Mode at 300dpi or less. DocuMate 252 Scanner User’s Guide The scanned item with the red filtered out.
  • Page 96 AutoCrop to original. • AutoScan on document insertion—Your Xerox DocuMate 252 scanner includes AutoLaunch technology that senses when an item is inserted into the paper feed and starts scanning immediately. Select this option to turn on the AutoLaunch feature. The item is scanned with the current settings on the TWAIN interface.
  • Page 97 TWAIN software. This example shows a thumbnail image of a scanned page on the PaperPort Desktop. A thumbnail image of the scanned item appears on the PaperPort desktop. The small icon represents the file format, in this case the .pdf format. DocuMate 252 Scanner User’s Guide...

  • Page 98: Display The Device Configuration

    Scanning with the TWAIN Interface from PaperPort Display the Device Configuration 1. Click the Xerox DocuMate 252 icon in the top right corner of the TWAIN interface. The Device configuration window opens and shows the information about your scanner. See the section “Checking the Hardware and Setting the Lamp Power Saving”...

  • Page 99: Setting Up Paperport To Work With Your Scanner

    When you select a scanning option from PaperPort’s Scanner drop-down list, either Twain: Xerox DocuMate 252 or WIA: Xerox DocuMate 252 (Windows XP only), the Scan button at the bottom of the panel should become active. If it doesn’t you need to set up PaperPort to work with your scanner.
  • Page 100 DocuMate 252 Scanner User’s Guide To set up your scanner: 1. From the Scanner drop-down list, select one of the options, such as Twain: Xerox DocuMate 252. 2. Click the Setup button. A window opens to begin the setup process.
  • Page 101 It has a series of setup options, but only the Basic scan test is necessary because your scanner was already tested and calibrated when you installed the One Touch 4.0 software 6. Click Next. DocuMate 252 Scanner User’s Guide...
  • Page 102 DocuMate 252 Scanner User’s Guide The TWAIN Interface opens. NOTE: If you are setting up the scanner for WIA, the WIA interface opens instead. 7. Insert a single page into the scanner, face-down, and the Scan button on the TWAIN Interface will become active.
  • Page 103 10. Click Finish. PaperPort is now setup for the scanning option you selected (in the example above, it’s the TWAIN option) and the Scan button on the PaperPort window will now become active. DocuMate 252 Scanner User’s Guide...

  • Page 104: Scanning With The Wia Interface

    DocuMate 252 Scanner User’s Guide Scanning with the WIA Interface Microsoft Windows XP includes its own set of options—known as the Windows Image Acquisition (WIA) interface—for acquiring images from scanners, digital cameras, and other digital devices. You can scan from many Windows XP applications using the WIA interface.
  • Page 105 Scan pane. If this Scan button is not active, see the section on page 94 to set up PaperPort for the WIA scanning option. 3. From the Scanner drop-down list, select WIA: Xerox DocuMate 252. NOTE: If the Scan button at the bottom of panel is not available when you make a selection from the Scanner drop-down list, PaperPort needs to be set up to use the scanner.
  • Page 106 DocuMate 252 Scanner User’s Guide • When the check box is not selected, the scanned pages are not placed on the PaperPort desktop until you indicate the scanning job is finished by clicking Done on the WIA interface then clicking Done on the PaperPort-Scan window.

  • Page 107: Fine Tuning Your Scans

    You can select new settings before you scan an item to fine tune exactly how you want to scan it. To select the scanner settings before you scan: 1. On the scan window, click Adjust the quality of the scanned picture. DocuMate 252 Scanner User’s Guide...
  • Page 108 DocuMate 252 Scanner User’s Guide The Advanced Properties dialog box opens. 2. Select the options for scanning. Brightness and Contrast—Drag the sliders to the right or left to adjust the brightness and contrast of the scanned image. The Contrast setting does not apply to the setting Black and White picture or text.

  • Page 109: Scanning With The Isis Interface

    Configure Before Scan configuration and select it from the menu. Right-click on Configure Before Scan to get the menu, and choose ISIS to use the ISIS as the interface to configure before scan. DocuMate 252 Scanner User’s Guide...
  • Page 110 DocuMate 252 Scanner User’s Guide When you press the button to scan, the One Touch ISIS Scan window opens. Use this window to select scanning options and start the scanner. Click a button to choose the type of scan. Click Define to...

  • Page 111: Adjusting The Isis Scan Settings

    (dpi). Your Xerox DocuMate 252 scanner can scan at up to 600 dpi. Page—Click the menu arrow and choose a page size. Your Xerox DocuMate 252 scanner can scan a page up to 8.5" x 14". 2. Click OK. DocuMate 252 Scanner User’s Guide...
  • Page 112 DocuMate 252 Scanner User’s Guide To adjust the Custom Document settings: 1. Click the Custom Document button and click the Define button. The dialog box for Custom settings opens. Mode—Click the arrow and choose a scan mode. Black and White—The scanning pixels are all the same size and are either black or white.
  • Page 113 Dots per inch—Click the menu arrow and choose a resolution (dpi). Your Xerox DocuMate 252 scanner can scan at up to 600 dpi. Page Size—Click the menu arrow and choose a page size. Your Xerox DocuMate 252 scanner can scan a page up to 8.5"...

  • Page 114: Scanning With Isis From Other Applications

    Xerox DocuMate 252 scanner. The Scanner Selection dialog box will then open. 2. Select Xerox DocuMate 252 from the list of scanners and click Your scanner is then ready to work with the QuickScan ISIS...

  • Page 115: Maintenance

    4. Wipe the pad from top to bottom. Be careful not to snag the cloth on the springs on either side of the pad. 5. Close the cover when you’re finished. DocuMate 252 Scanner User’s Guide...

  • Page 116: Clearing Paper Jams

    Clearing Paper Jams DocuMate 252 Scanner User’s Guide If your scanner stops scanning due to a paper jam in the Automatic Document Feeder, a warning dialog box opens after a few moments. To clear a paper jam: 1. Press the ADF cover release on the top-left of the scanner body to open the Automatic Document Feeder cover.

  • Page 117: Replacing The Adf Pad Assembly

    The ADF pad may wear out and is designed to be a user- replaceable part. Problems with documents feeding into the ADF is an indication that the pad is wearing thin. See the “Xerox DocuMate 252 Scanner Parts List” on page 119 for ordering information. To replace the ADF Pad assembly: 1.

  • Page 118: Troubleshooting

    Start the PaperPort software and click the Scan icon, then make sure Xerox DocuMate 252 is selected as the scanner. Problem: During installation I got the error message: PaperPort Installation is not complete. What do I do? The installation procedure was not successful.

  • Page 119: Status Light Troubleshooting Codes

    They are interfering with the installation and One Touch options, and you need to remove those other drivers and re-install your Xerox DocuMate 252 scanner. Please see the documentation that you received with the other scanner for the steps to remove its driver programs.

  • Page 120: Error Codes

    DocuMate 252 Scanner User’s Guide Error Codes If your scanner experiences hardware problems, the status light will blink red, and the LED flashes an “E” and the error code number. The LED blinks back and forth between “E” and the error code number (such as 6).

  • Page 121: Uninstalling Your Scanner

    Step 1: Uninstalling the Scanner and One Touch Software Step 2: Uninstalling the PaperPort Software To uninstall the Xerox DocuMate 252 scanner, remove the scanner software first, then remove PaperPort, or other scanner software. 1. On the Windows taskbar, click Start, point to Settings, then click Control Panel.

  • Page 122: To Install Another Driver

    To Install Another Driver DocuMate 252 Scanner User’s Guide Before you can install another driver for your scanner, you must remove the currently installed driver first. Then the new driver can be installed. 1. Uninstall the One Touch 4.0 driver.

  • Page 123: Xerox Documate 252 Scanner Specifications

    Xerox DocuMate 252 Scanner Specifications Optical resolution Bit depth Maximum item size Minimum item size Scan method ADF specifications Scanning Speed Capacity Paper Thickness Light source Interface Scanner dimensions Height Width Length Weight Operating temperature Relative humidity Power adaptor Power consumption...

  • Page 124: Xerox Documate 252 Scanner Parts List

    Xerox DocuMate 252 Scanner Parts List DocuMate 252 Scanner User’s Guide Please use the following part names and numbers when ordering replacements for your scanner. Part Name Paper Guide Output Tray ADF Pad USB Cable AC Power Cord Power Supply...
  • Page 125 Maintenance DocuMate 252 Scanner User’s Guide...

  • Page 126: Notices

    Appendix A Notices It’s Illegal in the USA DocuMate 252 Scanner User’s Guide Congress, by statute, has forbidden the reproduction of the following subjects under certain circumstances. Penalties of fine or imprisonment may be imposed on those guilty of making such reproductions.

  • Page 127: It's Illegal In Canada

    3. Exchequer bill paper or revenue paper. 4. The public seal of Canada or of a province, or the seal of a public body or authority in Canada, or of a court of law. Dependency Status Previous military service DocuMate 252 Scanner User’s Guide...

  • Page 128: Federal Communications Commission (Fcc) For Usa

    Federal Communications Commission (FCC) for USA DocuMate 252 Scanner User’s Guide 5. Proclamations, orders, regulations or appointments, or notices thereof (with intent to falsely cause same to purport to have been printed by the Queen’s Printer for Canada, or the equivalent printer for a province).

  • Page 129: Energy Star For The Usa

    ASK-XEROX) to determine whether this Xerox product is part of the program. If your product is not part of the Xerox program and you are managing its disposal, please note that the product may contain lead and other materials whose disposal may be regulated due to environmental considerations.

  • Page 130: Index

    Contrast 52, 90, 103, 106 create single page items check box 88, 100 csv file format 46 Destination Application 25, 32 OCR 35 DocuMate 252 Scanner User’s Guide Index text file format 45 Destination Selector 26 Device Settings 52, 56...
  • Page 131 Resolution 52, 89, 103, 106 Rich Text Format 46 rtf file format 46 saturation 55 scan file name 87 from PaperPort 85 Scan Configuration 32 scan with event forwarding 76 scanner components 2 connecting 13 DocuMate 252 Scanner User’s Guide...
  • Page 132 Transfer to Storage 80 troubleshooting 113 true page 71 TWAIN 63, 77 TWAIN standard 85 uninstall 116 USB port 14 watermark, remove 55, 90 WIA 63, 99 Windows Image Acquisition 99 Word Document 46 DocuMate 252 Scanner User’s Guide xls file format 46...
  • Page 133 05-0612-200...

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