Security Suggestions For Key Operators - Panasonic Panafax UF-7200 Operating Instructions Manual

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Security Suggestions for Key Operators

To keep your machine's highly-sensitive document data
secure, the designated Key Operators are instructed to
perform the recommended security measures described
below for the initial machine installation, network
connection, network configuration, setup of security
functions, and replacement and disposal of the
machine.
1. Key Operators are required to verify the identity of the
manufacturer's service technician, or of an affiliated
company's staff, or marketing company, by requesting
their ID Card.
Do not give the device information by phone or Email.
2. Always connect through a Firewall when installing
your device on a network that is connected to the
Internet. When connecting this device to a client PC or a
server, we recommend configuring your network
environment with a switching hub to prevent your device
from being wiretapped.
3. A Key Operator ID Code is essential to maintaining
the security of the device. Key Operators are required to
change the ID Code from the initial setting, and keep the
ID Code confidential and in a safe place. To change the
initial Key Operator ID Code, refer to the Operating
Instructions (For Advanced Operations) on the provided
CD-ROM and set up by pressing
and selecting [KEY OPERATOR ID CODE].
4. To prevent illicit use by unauthorized personnel,
perform the following for ID/password settings.
1)Use the maximum number of digits.
2)Use a variety of the accepted character types.
3)Change the ID and password periodically.
Make sure that the setting screen can only be seen by
the Key Operator when setting/changing various ID and
passwords. Keep this information confidential.
5. The documents stored in the machine should be
printed immediately. Upon printing, the document data
is deleted, thus preventing unauthorized re-printing by
a third party.
6. When finished, be sure to press the Stop Key and
return to the standby screen. Also, do not reset Auto
Reset Time settings.
7. When disposing of SD cards, destroy the card or
use wiping software to completely delete the data.
Data on SD cards are your responsibility. To delete
data on SD cards, contact your local Panasonic
Authorized Dealer.
8. Scanned (text and images), received and set/
registered information (addresses) are your
responsibility. If the device malfunctions and the data
are deleted, it cannot be recovered and is not covered
in the warranty.
9. Incorrect settings may leak settings or impede use
of this device. Check the details carefully when
performing settings.
10.On occasion, the clock may need adjustment.
±
(lunar inequality: 1 minute)
*The security settings on this equipment are restricted
and require the input of an 8-digit Key Operator ID
Code to set, or change them. The initial ID Code
setting is 00000000 (8-digit). The ID Code can be set
arbitrarily.
The Key Operator plays a critical part in maintaining
and controlling the security of the device and in
prevention of its unauthorized access, therefore, it is of
utmost importance that you understand the content
described in the Operating Instructions and that you
follow the suggestions herein.
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