Page 1 User Manual...
Page 3: Table Of Contents
Contents Welcome ....................5 How proVEOS Works ...................7 Installing the proVEOS Software for Windows ........9 Configuring Firewall Software ................10 Installing the Windows proVEOS Software ............14 Signing in to proVEOS ..................24 Installing the proVEOS Software for Mac ........... 29 Configuring the Firewall ..................30 Installing the Mac proVEOS Software..............32...
Page 4 Controlling the Projector ..................86 Diagnostic Tools ................. 91 Network Diagnostics ...................92 Bandwidth Utility ....................94 Using the Web Admin ................. 97 User Management ....................100 Device Management ..................103 Alerts.........................109 Device Control ....................110 Message Scheduler ..................110 Reports ......................112 Session Record....................112 Logout.......................114 proVEOS User Manual...
Page 5: Welcome
Welcome...
Page 6 Thank you for choosing the proVEOS Wireless Presentation Gateway. proVEOS is an advanced network-based and wireless presentation solution that makes it easy to make presentations and interact with others from the comfort of your wireless laptop.  Send any laptop’s display to the projector wirelessly without the hassle of passing around VGA cables and configuring display settings ...
Page 7: How Proveos Works
2. proVEOS Wireless Presentation Gateway connected to a projector and speakers 3. Local area network (LAN)  The computer and proVEOS gateway are connected to the LAN to allow them to send and receive information  The proVEOS software on the computer signs in to the gateway,...
Page 8 LAN  Multimedia files can also be sent to the proVEOS gateway for playback  The proVEOS gateway receives the display information and multimedia files from the laptop and sends them to the connected projector and speakers ...
Page 9: Installing The Proveos Software For Windows
Installing the proVEOS Software for Windows...
Page 10: Configuring Firewall Software
The proVEOS software is installed on PCs and laptops, and provides access to a full range of features available on a proVEOS gateway. Minimum system requirements:  Windows 2000, XP or Vista  256MB RAM or more Connect the computer to the network and start Internet Explorer (IE).
Page 11: Windows Firewall
Service Pack 2 and above, configure it to allow exceptions.  Click on the Windows Firewall item in Control Panel  Ensure that the Don’t allow exceptions checkbox is unchecked  Click the OK button to save the setting proVEOS User Manual...
Page 12: Symantec Endpoint Protection
Symantec Endpoint Protection To configure Symantec Endpoint Protection to allow connections to proVEOS:  Run the Symantec Endpoint Protection program in the Start Menu  Click Change settings in the left menu  Click the Configure Settings button in the Network Threat...
Page 13 Click the OK button to save the settings For other firewall software, please consult the user manual, online technical support forums or contact the vendor for further assistance. Ensure that these ports are not blocked: 2122, 9954, 9990, 9998, 9999 proVEOS User Manual...
Page 14: Installing The Windows Proveos Software
Installing the Windows proVEOS Software Starting the Installer Enter the address of the proVEOS gateway in IE’s address bar and press Enter. Note: The IP address is usually an internal domain name allocated by the system administrator (e.g. projector.company.com) or an internal IP address (e.g.
Page 15: Bypassing The Activex Security Warning
Step 1 installs the .NET Framework, as described from page 22 onwards. Step 2 installs the proVEOS client software, described from page 16 onwards. Bypassing the ActiveX Security Warning...
Page 16: Installing The Client
Installing the Client IE will attempt to download an installer file to your computer: Click the Run button. IE will download the installer to a temporary area on your computer and automatically run it to begin the installation process. proVEOS User Manual...
Page 17 Before the installation can proceed, IE will display another security warning for your confirmation: Click the Run button to start the setup wizard. Click Next > to start the installation process. proVEOS User Manual...
Page 18 Read and accept the license agreement by selecting the first radio button. Click Next > to continue. Select the checkboxes if you wish to install additional shortcut icons to start the proVEOS software from the desktop or Quick Launch bar. Click Next > to continue. proVEOS User Manual...
Page 19 Click Install to begin the installation. A hardware driver will be installed in Windows to allow it to make presentations to proVEOS. Windows XP (top) and Windows Vista (bottom) will ask if you wish to continue installing the driver: proVEOS User Manual...
Page 20 Click the Continue Anyway button (Windows XP) or Install this driver software anyway (Windows Vista) to proceed. Once the installation is complete, the release notes are displayed: Click Next > to continue. proVEOS User Manual...
Page 21 If you have manually started the installer, instead of using Internet Explorer to install the proVEOS software, a window will be shown:  Change the IP Address to the address assigned to the proVEOS gateway  Location can also be changed to another name for easy reference in future ...
Page 22 .NET Framework installer. The browser will display a security warning before downloading the installer: Click Run to download the installer to a temporary location on your computer and run it. Click Run to accept the security warning. proVEOS User Manual...
Page 23 Accept the license agreement and click Install > to begin. The installation is in progress. proVEOS User Manual...
Page 24: Signing In To Proveos
After installation, a shortcut is added to the Start Menu under WOW Vision > proVEOS > Launch proVEOS Client. Click the shortcut to launch the proVEOS software. If you have opted to install an icon to the Windows desktop, you may also use it...
Page 25  Check Start on start-up if you want the proVEOS software to start automatically once you log in to Windows ...
Page 26 This may trigger firewall software to display a warning prompt. It is recommended to choose the option that will allow the proVEOS software to always make such connections without any future warnings. If the Windows Firewall in Windows XP Service Pack 2 and above is used, a...
Page 27 Note: See Changing the Display Background on page 108 to upload your own background image. proVEOS User Manual...
Page 29: Installing The Proveos Software For Mac
Installing the proVEOS Software for Mac...
Page 30: Configuring The Firewall
Mac OS X 10.4 Tiger and above  256MB RAM or more Configuring the Firewall Before installing the proVEOS software, configure the Firewall in Mac OS X to allow the proVEOS software to connect and communicate with the proVEOS gateway. Mac OS X Leopard To configure the firewall in Mac OS X 10.5 Leopard:...
Page 31: Mac Os X Tiger
 If the Set access for specific services and applications radio button is selected, ensure that the proVEOS entry is set to Allow incoming connections Mac OS X Tiger To configure the firewall in Mac OS X 10.4 Tiger: ...
Page 32: Installing The Mac Proveos Software
Installing the Mac proVEOS Software Downloading the Installer Open a web browser like Safari and enter the address of the proVEOS gateway and press Return. Note: The IP address is usually an internal domain name allocated by the system administrator (e.g. projector.company.com) or an internal IP address (e.g.
Page 33 You will be asked to input the credentials of an administrator account  Once the credentials are entered correctly, the installation will proceed When the installation completes, a summary will be shown: Click Close to complete the installation. proVEOS User Manual...
Page 34: Signing In To Proveos
Signing in to proVEOS After installation, the proVEOS software is available in the Applications folder. Open the application and you will be prompted to select the location of the proVEOS gateway. Check the location of proVEOS and click the Save button.
Page 35  If there are multiple proVEOS gateways in your network, choose the gateway from the WPServer drop-down list  Enter your User Name and Password On new installations, default participant accounts are available: Staff – user name: su / password: supass Participant –...
Page 37: Presenting With Proveos
Presenting with proVEOS...
Page 38 The main menu is the starting point for all the features available in proVEOS. Main Menu in Windows If the main menu is not visible, click the proVEOS icon in the system tray and select Open proVEOS Client. proVEOS User Manual...
Page 39 Main Window on the Mac The bottom row of icons are, from left-to-right:  Participant List  Media Player  Chat  White Board  Device Control  Logout proVEOS User Manual...
Page 40: Starting A Presentation
Un-pause the Click Resume Display presentation Managing Participants Windows: To view a list of participants currently signed in to proVEOS, click the Participant List button. A list of participants and their user levels are shown. proVEOS User Manual...
Page 41 Mac: Click the Participant List button to show a list of participants currently signed in to proVEOS. The buttons on the right control the presentation. The name of the participant currently presenting is indicated with a check mark beside the name.
Page 42: User Levels
User Levels proVEOS users belong to one of two available user levels: 1. Staff 2. Participant Windows: To display participants belonging to a particular user level, click the Filter drop-down list and choose a user level. proVEOS User Manual...
Page 43 When both Staff and Participant users are logged in to proVEOS:  Participants attempting to present will require approval from a Staff before proVEOS projects their displays  Staff can select any Participant and start or stop projecting their desktops proVEOS User Manual...
Page 44: Multiple Staff
If there is no Staff in the participant list and all users are Participants, the following rules apply when a Participant attempts an action on another Participant:  A Participant cannot force another Participant to project their display proVEOS User Manual...
Page 45: Chatting With Participants
Check or uncheck the Chat Enabled checkbox To chat with everyone:  Click the Chat Everyone button To chat privately with a single participant:  Select the participant from the list  Click the Chat Selected button proVEOS User Manual...
Page 46 To chat with a single participant:  Double-click the user in the list To chat with multiple participants:  Hold down the Ctrl key and select the names of the participants  Click the Chat icon proVEOS User Manual...
Page 47: Playing Music And Movies
Playing Music and Movies...
Page 48 Besides presenting your display on the projector, you can also send media files to the proVEOS gateway for playback. A normal presentation will not send the sound from your computer to proVEOS for playback over the connected speakers. This feature will allow you to playback music and movie files in full-fidelity audio and high-quality HD video.
Page 49: Managing Media In Your Computer
The player can:  Manage media files in the Media Library stored in your computer  Manage media files stored in the proVEOS gateway  Copy media files to proVEOS for subsequent playback Managing Media in Your Computer The Media Library provides an area to collect media files located on your computer that you wish to play back on the projector.
Page 50: Managing Media In Proveos
Locate the media file on a local hard drive, optical disc or network drive and add it to the media library Once files are added to the media library, you can play them back on proVEOS. To remove a media file from the library, click the Delete Media button below Media Library.
Page 51: Playing Media Files
Click the Delete Media button Playing Media Files Windows: Click the Multimedia Player button in the main menu to start the Music & Movie Player. Mac: Media playback controls are available near the bottom left of Music Player window. proVEOS User Manual...
Page 52 However, if the file is large and the network capacity is insufficient to play it smoothly, the audio or video will skip. In such cases, copying the file to proVEOS before playing will result in smoother playback. 2. Copy the file to proVEOS, then start playing (click No)
Page 53 The Media Playback Options tab offers three options:  Always ask to choose between “Upload and Play” or “Stream Media” Before each file is played, you will always be prompted with the playback option dialog to make a choice proVEOS User Manual...
Page 54  Always Upload media temporarily to Gateway and then Play it The media file will be copied over the network to proVEOS before it is played. The playback prompt will not be shown.  Always Stream Media from my hard drive The media file will be sent to proVEOS over the network connection as it is played.
Page 55: Collaborating With The White Board
Collaborating with the White Board...
Page 56 The White Board projects a canvas for one or more participants to collaborate on. A wide range of drawing and annotating tools are available for use. Windows: Click the White Board item in the main menu. proVEOS User Manual...
Page 57 Mac: Click the White Board icon in the main window. Once the white board is up on the projector, a notification is displayed to the rest of the participants. proVEOS User Manual...
Page 58: Drawing And Annotating Tools
11. Pen selector to select the pen color and style of the lines drawn by the line tool Click a tool in the toolbar and click & drag on the canvas to use the selected tool. proVEOS User Manual...
Page 59: Displaying A Participant's Annotations
The Capture Activity function in the menu saves the white board’s contents to a specified Capture Location every 10, 15, 20, 30, 45 or 60 seconds. After using the white board, you can save it to a JPEG file on a local hard drive for archival. proVEOS User Manual...
Page 61: Recording Presentations
Recording Presentations...
Page 62 Presentations can be recorded to video files and played back on proVEOS or your computer. During recording, the projector’s screen and the presenter’s audio are saved to MPEG movie files on proVEOS. The files can be downloaded via an easy-to-use web interface.
Page 63 Mac: In the menu bar, select the Utilities > Recording menu item. Under Recording Control (Windows) or Recording (Mac) section of the window, three buttons are available:  Record: Start recording The proVEOS software will indicate to all other Staff participants that a recording is in progress proVEOS User Manual...
Page 64 Stop: Stop recording Note: These buttons are shared by all Staff users and they can collaborative start, pause, resume and stop recordings in progress. When the record button is pressed, you will be prompted to confirm the recording: proVEOS User Manual...
Page 65 When the pause button is pressed while a recording is in progress, you will be asked to confirm the action: The above prompts when stopping or pausing a recording will also be shown to Mac users. proVEOS User Manual...
Page 66 After a recording is stopped, fill in the details of the presentation:  Click the Submit button to save the recording to proVEOS  Click the Cancel button to discard the recording  To download recordings from proVEOS, see Session Record on page 112 proVEOS User Manual...
Page 67: Audience Response System
Audience Response System...
Page 68: Topic Manager
Note: The features described in this chapter are only available in Windows. The Mac proVEOS client only allows participants to respond to exams. After the ARS is invoked from the main menu, five buttons are available, one for...
Page 69: Question Bank
Click the Delete button Question Bank The question bank contains questions that are displayed to participants. Each question belongs to a topic. Answers can either be:  A simple true or false  Four multiple choice answers proVEOS User Manual...
Page 70 To manage questions, click the Question Bank button: proVEOS User Manual...
Page 71: Prepare Exam
Click the Save button to create the new question The Modify tab provides a similar interface to modify existing questions. Prepare Exam To send a list of questions for participants to respond to, create an Exam by clicking the Prepare Exam button. proVEOS User Manual...
Page 72 Question Time: Enter the number of seconds to show each question  Auto Question Change: To automatically change the question after the Question Time is exceeded, select Yes Click the Start Exam button to display the questions on the screens of all participants. proVEOS User Manual...
Page 73: Detail Report
After the exam is completed by the participants, Staff users can retrieve the results and filter them for further analysis. Click the Detail Report button to show the report:  Exam Date: Choose the date when the exam was conducted proVEOS User Manual...
Page 74: Bar Chart
 Select the radio buttons to filter the list of students according to the displayed criteria Bar Chart The Bar Chart button displays a histogram summary which groups the number of students into five score bands. proVEOS User Manual...
Page 75: Multimedia Notice Board
Multimedia Notice Board...
Page 76 The note board activates when there are no users logged in to proVEOS. Once a user logs in, the notice board stops and the default proVEOS display background is shown.
Page 77 Once logged in, the main menu is displayed: Populating content for display is an easy three-step process with the three buttons under the Media Control section: 1. Upload the content to proVEOS 2. Create a playlist 3. Schedule the playlist The Administrator Control section provides: ...
Page 78: Uploading Content
User Manager: Add user accounts to manage the Multimedia Notice Board To logout, click the Logout link available at the top-right of every page. Uploading Content Media files are uploaded to proVEOS before they can be added to playlists and scheduled for display. To upload content: ...
Page 79: Creating Playlists
Playlists are created by sequencing a list of media files to be played. The playlist is then saved to proVEOS for scheduling in the next step. A list of available media files are shown on the left under Available Media Files.
Page 80: Scheduling Playlists
The Playlist filter and Schedule filter drop-down lists will narrow down the playlists and schedules displayed according to specific criteria  The Select drop-down list chooses the template to display the playlist  The View button displays a preview of the template proVEOS User Manual...
Page 81: Layout Manager
To reorder the priority of the templates, use the Higher Priority and Lower Priority buttons. Check the Audio checkbox to allow audio to be played by content in the template. Click the OK button to save the settings. proVEOS User Manual...
Page 82: User Manager
Choose a user from the Existing User drop-down list  Change the settings  Click the Save button to confirm the changes To delete a user:  Choose a user from the Existing User drop-down list  Click the Delete button proVEOS User Manual...
Page 83: Options And Settings
Options and Settings...
Page 84: Client Preferences
Client Preferences General Preferences  Always on top: Keep the proVEOS software on top of other windows on the desktop  Always Open Bandwidth Meter while doing presentation: Check this to always display the bandwidth meter as described on page 94...
Page 85 Message/Alert Settings Configure the alerts generated by the proVEOS software. Media Playback Options This window controls the behaviour when playing music and media on proVEOS. See Configuring the Playback Behaviour (Windows) on page 53 for further information. proVEOS User Manual...
Page 86: Controlling The Projector
Controlling the Projector You can send commands to the projector connected to proVEOS to control pre- programmed features directly from the proVEOS software, like powering the projector on or off. Windows: To show the Other Sources window, click Device Control in the main menu.
Page 87 Click the Execute button Staff can execute any command, while a Participant can only execute the Power ON and Power OFF command. Note: For this feature to work, a serial data cable must be connected between proVEOS and the projector. proVEOS User Manual...
Page 88: Controlling From A Mobile Phone
Controlling from a Mobile Phone proVEOS can also be controlled from a mobile phone browser connected to the local network. To access the mobile interface:  Start the mobile browser  For iPhone, go to: http://<proVEOS IP address>/  For other mobile browsers, go to: http://<proVEOS IP address>/mobile...
Page 89 The following can be changed from the controller:  Projector Status: On or Off  Source Selection: Wireless or Wired  Projector Volume: Low, Med or High proVEOS User Manual...
Page 91: Diagnostic Tools
Diagnostic Tools...
Page 92: Network Diagnostics
Two diagnostic tools are provided in the proVEOS software to help diagnose network connectivity and bandwidth problems. Network Diagnostics This tool analyzes network connections, firewall and blocked ports that may cause problems when the proVEOS software connects to the proVEOS gateway.
Page 93 Network Diagnostics on the Mac In the menu bar, select Utilities > Network Utility. The proVEOS Network Diagnostics Tool window appears: Click the Start Scan button to begin. proVEOS User Manual...
Page 94: Bandwidth Utility
Bandwidth Utility Low network bandwidth can affect the performance of proVEOS, causing slow screen updates to the projector and jerky media playback. Note: The bandwidth utility is only available to presenters. Windows Bandwidth Utility During a presentation, an icon is available on the bottom-right of the main menu.
Page 95 Mac Bandwidth Utility During a presentation, select Utilities > BandWidth Utility in the menu bar. A bar will be shown, indicating the current bandwidth available. proVEOS User Manual...
Page 97: Using The Web Admin
Using the Web Admin...
Page 98: Logging In To The Web Admin
To access the web admin, start a web browser and type in the address of proVEOS into the address bar. Note: New proVEOS gateways are configured with a default IP address of 192.168.1.1. The subnet mask is 255.255.255.0. Click the Administrator login link:...
Page 99 The buttons in the main menu toolbar are split into three groups:  User Management: Manage user accounts  Device Management: Manage projectors and replace the display background  Device Control/Alerts: Schedule alerts, send notices and commands to the projector, view reports and logout from the web admin proVEOS User Manual...
Page 100: User Management
User Management User accounts on proVEOS allow participants to sign in and make presentations, and if allowed, to manage proVEOS via the web admin. User Groups Each user can belong to one or more groups. A few groups are predefined, each with different access rights to perform different actions on proVEOS.
Page 101 Click the Select All and Deselect All buttons to quickly check and uncheck all the displayed user groups.  Remarks: Enter notes about the user group (optional)  Click Save to create the user group proVEOS User Manual...
Page 102: Adding A User
 Remarks: Enter notes about the user (optional)  Check the user groups that the user belongs to  Select whether the user is a Staff or Participant  Click Save to create the user account proVEOS User Manual...
Page 103: Device Management
Projector model, to cater to the different commands and features supported by each model  Automatic power on and off times to configure proVEOS to turn on and off the projector at specific times every day Note: proVEOS caters for “device groups” but comes licensed for only one device/projector, since it is a standalone product.
Page 104 Edit link beside the projector shown in the list and the following form appears:  Device ID: Provide a unique ID for the proVEOS gateway. Special characters like underscores “_” cannot be used.  Project Name/Model: Choose the name of the projector being used. The For all device checkbox will set this for all projectors available.
Page 105: Managing Projectors
Managing Projectors To add and manage projectors used by proVEOS, you will need to logout from the web admin and login with a system integrator (SI) account. After loading proVEOS in the web browser and bringing up the login page as described in Logging in to the Web Admin on page 98, login with SI credentials.
Page 106 Click the Edit link to modify the projector’s settings  Click the Delete link to remove the projector from proVEOS To manage the list of commands supported by the projectors added to proVEOS, click the Add/Edit/Delete Commands link. proVEOS User Manual...
Page 107 Select a CSV file from your computer The CSV file should be formatted according to the fields specified in red at the bottom of the web page  Click the Upload button to add the projector commands to proVEOS proVEOS User Manual...
Page 108: Changing The Display Background
Changing the Display Background A background image is shown on the projector when proVEOS is turned on and no participants are making presentations. You can replace the background with another image with these requirements:  GIF, JPEG or PNG image format (with a .gif, .jpg or .png extension respectively) ...
Page 109: Alerts
 Projector not on: Send an alert when the projector is detected to be off after proVEOS attempted to turn it on at the defined time at the start of the  Projector not off: Send an alert when the projector is detected to be on...
Page 110: Device Control
Messages appear at the scheduled time on the projector as a scrolling ticker tape overlaid at the bottom of the screen, regardless of whether there is a presentation going on. proVEOS User Manual...
Page 111: Approving Queued Messages
Submitted messages go into a queue. These messages need to be approved before they are displayed. Click the Approve Pending e-Notices link at the top-right corner. A list of queued messages is shown. To approve a message, click the Approve link beside it. proVEOS User Manual...
Page 112: Reports
Reports The Report toolbar button brings up a list of Activity Reports that store events and technical details recorded by proVEOS during the course of operation. Six reports are available:  Projector Activity Log: Records the communications between proVEOS and the projector ...
Page 113 Click the Download link to download the recorded video file to your local computer Downloaded recordings have a .prs extension. If your computer has the proVEOS software installed, opening the recordings will launch the proVEOS Player application: proVEOS User Manual...
Page 114: Logout
Logout Click Logout in the toolbar to end the web admin session. Note: Do remember to clear the browser’s cache if you are using a public computer to administer proVEOS. proVEOS User Manual...
Page 116 Instructions for use in this manual are provided “as is” without warranty of any kind. proVEOS is a trademark of WOW Vision Pte. Ltd. Windows, Internet Explorer and Microsoft are registered trademarks of Microsoft Corporation. Apple, Mac and Macintosh are trademarks of Apple Inc.

wowvision proVEOS User Manual

Welcome

Installing the Proveos Software for Windows

Installing the Proveos Software for Mac

Presenting with Proveos

Playing Music and Movies

Collaborating with the White Board

Recording Presentations

Audience Response System

Multimedia Notice Board

Options and Settings

Diagnostic Tools

Using the Web Admin

Quick Links

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Questions and answers

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