Receiving And Sending Meeting Requests - Nokia 9300 Integrator Manual

9244201_9300_9500_BlackBerry_Connectivity_EN.fm Page 16 Wednesday, August 31, 2005 3:58 PM

Receiving and sending meeting requests

When you receive a meeting request, it is added to the
calendar of your device as a tentative meeting.
To accept or decline a received meeting request:
1
Open the meeting request that you received.
2 Press Accept, Tentative, or Decline.
3
Press
•
Send now—to send a reply to the sender without
additional comments.
• Edit response—to add comments to the reply to the
sender before sending it.
• Don't send response—to only add the meeting to
your calendar.
•
Cancel—to not accept or decline the meeting
request, without sending any reply to the meeting
organizer.
Updated meeting requests are received to your device, and
the subject line shows that the meeting request is updated.
If you open a meeting request that has been updated,
occurs in the past, or conflicts with another meeting, a
note is shown.
If the sender of a meeting request cancels the meeting, it
is removed from the calendar. You receive a notification to
your device, and the subject line shows that the meeting is
canceled.
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If you want to use Remote Address Lookup when sending
meeting requests, you need to configure your Calendar:
1
Open Calendar.
2 Press Menu, and select Tools -> General
3 Press Menu, and select Meeting requests.
4
Select Check Names to set the location of searched
addresses. The following options are available:
- In local contacts only: only the addresses in the
contact databases on your device and memory card
are searched.
- In remote addresses only: only the addresses in the
remote e-mail server address database are searched.
- In local, then remote: the addresses in the contact
databases on your device and memory card are
searched first. If no match is found, then the
addresses in the remote e-mail server are searched.
5
Press Done to save the changes and exit.
To send out a meeting request:
1 Open Calendar, select the day to which you want to
place the meeting, press Edit day, and
2
Enter the information you want on the Details, Notes,
Alarm, Repeat and Status pages. Note that you cannot
create all-day events.
3
On the Attendees page, add the attendees for the
meeting.
settings.
New entry.