INCOTEX 500F Quick Start Manual page 47

47 QUICK START GUIDE INCOTEX 500F
During selection of a certain key the invoice content must be correctly revised. If there are same text
sequences in the invoice a UNIQUE text sequence must be chosen as a 'key'. For example VAT is found
twice in the invoice text: 'VAT 18% 18000.00' and 'Payable VAT 18% is....'
the client must choose as a 'key' VAT 18% that have TWO SPACES before the 'key' ie. any
combination of text, spaces and characters is allowed.
When marking the 'key' horizontally the empty field next to it must not be selected.
After you finish the training close the 'ESI Configuration' window and click SAVE. Signed document
has to be printed again on Incotex printer. A window with the set 'keys' will be shown, click OK and
the signed document will be saved in required directory.
You can train the four templates for four different types of invoices. All the trained templates will be
active and each time a valid invoice is sent to the printer it will be recognized from the ESD and given
an electronic signature.
Types of 'keys'
The system detects specific number of types of 'keys'.
"Identifier'"– used uniquely to identify the document. The program enables more keywords of this
type to be defined.
"Serial Number" - Keyword of this type are used to determine the serial number of the invoice
(Invoice Number).
It is not recommended to define more than one keyword of this type, except when they are marked as
optional.
Using data from this keyword, the program allows to print more than one copy of the invoice, without
leading to re-accumulation of amounts in the fiscal memory.