Canon iR3245 Easy Operation Manual
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Canon iR3245 Easy Operation Manual

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See also: Troubleshooting Manual , Service Manual
Easy
Operation
Guide
Store this guide next to the machine for future reference.
CONTENTS
Preface
Manuals for the Machine............................. 1
The Control Panel ....................................... 5
Operating the Express Copy
Basic Features Screen ...................... 7
Making a Copy............................................. 9
Basic Features Screen) .................. 11
(Special Features Screen) .............. 13
Over view of Copy Features....................... 21
Sending a Fax ........................................... 25
Basic Features Screen) .................. 27
(Scan Settings Screen) ................... 31
(Send Settings Screen)................... 33
Storing Originals in an Inbox ................... 39
Stored in a User Inbox .................... 41
(Scan Screen) ................................. 43
Mail Box Function Over view ..................... 47
How to Cancel a Job ................................. 53
Additional Functions
Additional Functions ................................ 55

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Summary of Contents for Canon iR3245

  • Page 1: Table Of Contents

    Easy Operation CONTENTS Guide Preface Manuals for the Machine......1 What You Can Do with This Machine ..3 The Control Panel ........5 Copying Functions Operating the Express Copy Basic Features Screen ...... 7 Making a Copy..........9 What You Can Do with This Machine (Regular Copy Basic Features Screen) ....

  • Page 2: Manuals For The Machine

    Manuals for the Machine The manuals for the machine are divided as follows. Please read them accordingly to make full use of the machine. * Indicates that this guide is included on the accompanying DVD-ROM. Learning About the Useful Functions of the Machine Tutorial CD A tutorial that enables you to learn examples of how to use functions, and try out actual procedures with a simulator.
  • Page 3 Manuals for the Machine Handling and Operating the Machine e-Manual You can view the following information, included on the enclosed Manual DVD- ROM, using your computer. Before You Start • Before You Start Using This Describes what you should know before using the machine. Machine •...

  • Page 4: What You Can Do With This Machine

    The iR3245/iR3245N /iR3235/iR3235N /iR3225/iR3225N incorporates a rich array of input and output features that can greatly enhance your efficiency. Equipped with features that meet the needs of document work, the iR3245/iR3245N /iR3235/ iR3235N /iR3225/iR3225N represents the ultimate in digital multitasking machines.
  • Page 5 What You Can Do with This Machine Refer to this manual for examples of the useful ways in which you can use your machine. To Enlarge/Reduce an Image to Copy Fax Function to a Different Size Paper..........P.11 To Staple Sets of Output Together ........P.11 To Interrupt a Long Copy Job to Make Priority Copies..P.12 Enables you to fax not only scanned documents, but also documents temporarily saved in a User Inbox,...

  • Page 6: The Control Panel

    The Control Panel To Switch Functions Use these keys to swich functions The control panel consists of a touch panel display, for setting the various functions, and physical keys, such as the Start key, Stop key, and the Control Panel Power Switch. The following is an explanation of the keys used in this manual.
  • Page 7 The Control Panel If the Touch Panel Display is Turned Off If nothing is displayed on the touch panel display even when the main power switch is turned ON, press the control panel power switch. Ex. Send Basic Features Screen Control Panel Power Switch Press to turn the control panel turned ON or OFF.

  • Page 8: Copying Functions

    Copying Functions Operating the Express Copy Basic Features Screen This machine includes an Express Copy function. The Express Copy function is useful for advanced users, as it allows you to set the various copying modes with fewer steps than the Regular Copy function. It also enables you to quickly set the Special Features of the machine.
  • Page 9 Operating the Express Copy Basic Features Screen Switching between the Copy and Express Copy Basic Features Screen You can press [Copy] or [Express Copy], located on the top of the Basic Features screen, to switch between the Regular Copy Basic Features screen and the Express Copy Basic Features...

  • Page 10: Making A Copy

    Copying Functions Making a Copy The following is an explanation of the basic procedure for copying a document. For more detailed procedures, see the references in each procedure. Preparations Place Your Originals Placed in the feeder Regular Copy Basic Features screen Placed on the platen glass Press [Copy] to switch to the Copy function.
  • Page 11 Making a Copy Specify the Number of Copies Start Copying Enter the desired number of copies (1 to Press 999) with the numeric keys. If you make a mistake when entering values, press When copying is complete, remove your originals. enter the correct values.

  • Page 12: What You Can Do With This Machine (Regular Copy Basic Features Screen)

    Copying Functions What You Can Do with This Machine (Regular Copy Basic Features Screen) The following is an explanation of the features often used when copying a document. For more information, see e-Manual > Copy. To use more convenient functions (Special Features), press [Special Features] to access the Special Features screen.

  • Page 13: To Interrupt A Long Copy Job To Make Priority Copies

    What You Can Do with This Machine (Regular Copy Basic Features Screen) To Interrupt a Long Copy Job to Make Priority Copies This mode enables you to interrupt the current job or reserved job to make priority copies. After you finish making your priority copy, the paused print job automatically resumes. This mode is useful if you need to make an urgent copy during a long copy job.

  • Page 14: What You Can Do With This Machine (Special Features Screen)

    Copying Functions What You Can Do with This Machine (Special Features Screen) The following is an explanation of the features often used when copying a document. For more information, see e-Manual > Copy. The Special Features screen is divided into two screens. Press [ ]/[ ] on the lower left of the screen to switch the screens.

  • Page 15: To Copy Multiple Originals Onto One Sheet Of Paper

    What You Can Do with This Machine (Special Features Screen) To Copy Multiple Originals onto One Sheet of Paper Copy This mode enables you to reduce multiple originals or two-sided originals to fit onto one sheet of Original paper. This is useful for arranging a variety of originals on one sheet of paper for easy viewing and for saving paper and space when...

  • Page 16: To Erase The Dark Border When Copying A Book

    Copying Functions What You Can Do with This Machine (Special Features Screen) Special Features screen (1/2) Special Features screen (2/2) * The numbers in the illustrations refer to operation steps. To Erase the Dark Border when Copying a Book This enables you to erase the dark border, as well as centre and contour lines that appear if you are copying facing pages in a book or bound original onto a single sheet of paper.

  • Page 17: To Add A Cover

    What You Can Do with This Machine (Special Features Screen) To Add a Cover This enables you to load paper different to the copies in the stack bypass, to be used as a cover. You can also add a back cover, sheet insertions, and chapter pages. Original Copy Printed Front Cover...

  • Page 18: To Scan Batches Of Originals

    Copying Functions What You Can Do with This Machine (Special Features Screen) Special Features screen (1/2) Special Features screen (2/2) * The numbers in the illustrations refer to operation steps. To Scan Batches of Originals This enables you to scan originals that are too many to be placed at once, by dividing Copy them into multiple batches.

  • Page 19: To Add Page Numbers To Copies

    What You Can Do with This Machine (Special Features Screen) To Add Page Numbers to Copies This enables you to add page numbers to copies. Original Copy To Add a Watermark to Copies This enables you to add a watermark to copies. Original Copy CONFIDENTIAL...

  • Page 20: To Store Scanned Originals With Copy Settings

    Copying Functions What You Can Do with This Machine (Special Features Screen) Special Features screen (1/2) Special Features screen (2/2) * The numbers in the illustrations refer to operation steps. To Store Scanned Originals with Copy Settings This mode enables you to store scanned originals in You can add a document a User Inbox from the Regular Copy Basic Features name to the stored document.

  • Page 21: To Combine Multiple Batches Of Originals With Different Copy Settings

    What You Can Do with This Machine (Special Features Screen) To Combine Multiple Batches of Originals with Different Copy Settings This mode enables you to scan multiple batches of originals with different copy settings and print them as one document. Example) ·...

  • Page 22: Overview Of Copy Features

    Copying Functions Overview of Copy Features There are two Special Features screens, “1/2” and “2/2”. For more information, see e-Manual > Copy. Regular Copy Basic Features Screen Press to return the copy ratio to 100%. Copy Ratio (see p. 11) Press to reduce or enlarge the copy size.
  • Page 23 Overview of Copy Features 2-Sided (see p. 12) Adjust Contrast Press to make two-sided copies. Press to manually control the copy exposure. Press [A] to select or cancel the automatic exposure control. Interrupt (see p. 12) Original Type Selection Press to interrupt a copy job to make priority copies. Press to change the original type when the originals include photos, etc.

  • Page 24: Sending/Facsimile Functions

    Sending/Facsimile Functions Sending a Document (E-mail, I-fax, File Server) The following is an explanation of the basic procedure for sending a document. For more detailed procedures, see the references in each procedure. Preparations Place Your Originals Placed in the feeder Press [Send] to switch to the Send function.

  • Page 25: (E-Mail, I-Fax, File Ser Ver)

    Sending a Document (E-mail, I-fax, File Server) Specify the Destination Start Sending Log In/Out Press [Address Book] select a destination Press press [OK]. When sending is complete, remove your originals. If the following screen is displayed, follow the instructions on the screen press once for each original.

  • Page 26: Sending A Fax

    Sending/Facsimile Functions Sending a Fax The following is an explanation of the basic procedure for sending a fax. For more information on the settings, see the references in each procedure. Preparations Place Your Originals Placed in the feeder Press [Send] to switch to the fax mode. Placed in the Platen glass In the above screen, start entering the fax number with the numeric keys to automatically display the...
  • Page 27 Sending a Fax Enter the Fax Number Start Sending the Fax tU V WXYZ Log IngLut Enter the fax number. Press To send a fax to multiple destinations, press When faxing is complete, remove your originals. the [Next] key after entering the fi rst and each You can set to display a preview of the fax before subsequent destination, or specify the destinations sending.

  • Page 28: What You Can Do With This Machine (Address Book/Send Basic Features Screen)

    Sending/Facsimile Functions What You Can Do with This Machine (Address Book/Send Basic Features Screen) You can use the Send function to send handwritten documents to a destination. Documents can be sent by e-mail, I-fax, and fax, in a variety of file formats. The following is an introduction of the basic procedure for sending documents.

  • Page 29: To Specify A File Format And Send A Document

    What You Can Do with This Machine (Address Book/Send Basic Features Screen) To Specify a File Format and Send a Document You can select JPEG, TIFF, PDF, or XPS as the file format for the document you want to send. If you select PDF as the file format, you can also specify the [Trace &...

  • Page 30: If You Mainly Use One-Touch Buttons

    Sending/Facsimile Functions What You Can Do with This Machine (Address Book/Send Basic Features Screen) Send Basic Features screen * The numbers in the illustrations refer to operation steps. If You Mainly Use One-touch Buttons To Display One-touch Buttons on the Initial Screen If you set to display one-touch Select [Default Screen for Select [One-touch Buttons]...

  • Page 31: To Automatically Forward Received Faxes/I-Faxes

    What You Can Do with This Machine (Address Book/Send Basic Features Screen) To Automatically Forward Received Faxes/I-faxes By simply turning on forwarding conditions set in advance to ‘On’, received faxes/I-faxes can be automatically forwarded to the specified fax number. To Enable Forwarding Conditions Press [Forwarding Settings] from Set the forwarding Conditions System Settings on the Additional...

  • Page 32: What You Can Do With This Machine (Scan Settings Screen)

    Sending/Facsimile Functions What You Can Do with This Machine (Scan Settings Screen) You can set the Scan Settings to change the appearance of the document to send. The following is an explanation of the useful functions you can utilize when scanning a document to send.

  • Page 33: To Automatically Change The Zoom Ratio According To A Specifi Ed Record Size

    What You Can Do with This Machine (Scan Settings Screen) To Automatically Change the Zoom Ratio According to a Specifi ed Record Size This enables you to automatically change the vertical/horizontal zoom ratio based on the size of the original and the selected record size. The zoom ratio is set between 50 and 200%.

  • Page 34: What You Can Do With This Machine (Send Settings Screen)

    Sending/Facsimile Functions What You Can Do with This Machine (Send Settings Screen) On the Send Settings screen, you can specify when to send a document and the settings to use when sending, and set to send notification when sending is complete.

  • Page 35: To Specify The Time To Start Sending

    What You Can Do with This Machine (Send Settings Screen) To Specify the Time to Start Sending To specify the time to start sending a document, to send a document the first thing the next morning, for example, use Delayed Send. The document is sent at the specified time simply by entering that time.

  • Page 36: Overview Of Sending/Fax Features

    Sending/Facsimile Functions Overview of Sending/Fax Features The various send/fax functions are used from the Send screen and the Scan screen. On the Send screen, you can specify the destination to send to and settings such as the file format and whether to scan a two-sided original. On the Scan screen, you can also specify settings such as the zoom ratio, and utilize Special Features.
  • Page 37 Overview of Sending/Fax Features New Address File Format (see p. 28) Press to specify the destination (such as a fax, e-mail, I-fax, fi le Press to select the fi le format of the document to send when server, user inbox, or yourself) to send a document to when the sending to a destination such as an e-mail or fi...
  • Page 38 Sending/Facsimile Functions Overview of Sending/Fax Features Send Settings Screen Registration Screen Registration can also be performed from the Additional Functions screen. For more information, see e-Manual > Send/Fax. Register Address: Register in Address Book Settings, from the Additional Functions screen. Register One-touch Button: Register in Address Book Settings, from the Additional Functions screen.
  • Page 39 Overview of Sending/Fax Features Send Settings (see p. 33) Job Done Notice (see p. 34) Enable you to set a subject, reply destination, and sender name Press to send notifi cation of job completion to the specifi ed e-mail for the document to send. address.

  • Page 40: Mail Box Functions

    Mail Box Functions Storing Originals in an Inbox There are several ways to store image data in an inbox. This section describes the procedure for scanning originals placed in the feeder or on the platen glass. For more information on the settings, see the references in each procedure. Preparations Place Your Originals Placed in the feeder...
  • Page 41 Storing Originals in an Inbox Select an Inbox Start Scanning Log In/Out Inbox Selection Screen Press Press the number of the inbox to store the scanned document. If the following screen is displayed, follow the instructions on the screen press once for each original.

  • Page 42: Printing/Sending A Document Stored In A User Inbox

    Mail Box Functions Printing/Sending a Document Stored in a User Inbox The following is an explanation of the basic procedure for printing and sending documents stored in a User Inbox. For more information on the settings, see the references in each procedures. Specify the User Inbox There are three types of inboxes, and each stores different types of documents.
  • Page 43 Printing/Sending a Document Stored in a User Inbox Specify the Documents to Print Start Printing Print screen Select the documents in the order you want to print them press [Print]. You can also set print modes on the Print screen or the Change Pr.

  • Page 44: What You Can Do With This Machine (Scan Screen)

    Mail Box Functions What You Can Do with This Machine (Scan Screen) The following is an explanation of the basic procedure for scanning documents into User Inboxes. For more information, see e-Manual > Mail Box. To use more convenient modes, press [Special Features] to access the Special Features screen.
  • Page 45 What You Can Do with This Machine (Scan Screen) About Document Icons The icon displayed on the left of each document indicate the way in which the document was stored. Checking these icons enables you to determine how a document was stored. Documents without Print Settings A document which was scanned from the Mail Box function’s Scan screen or the Send Basic Features screen, and stored in a User Inbox.

  • Page 46: What You Can Do With This Machine (Change Print Settings Screen)

    Mail Box Functions What You Can Do with This Machine (Change Print Settings Screen) The following is an explanation of the useful features you can use when printing out documents. For more information, see e-manual > Mail Box. To use more convenient functions, press [Special Features] to access the Special Features screen.

  • Page 47: To Automatically Delete Document Data After Printing

    What You Can Do with This Machine (Change Print Settings Screen) To Automatically Delete Document Data after Printing [Erase Doc. After Print.] enables you to make sure that important document data does not remain in the machine, by automatically deleting it after it is printed. To Print Multiple Documents Together This enables you to print multiple Select [Merge...

  • Page 48: Mail Box Function Overview

    Mail Box Functions Mail Box Function Overview There are three types of boxes when using the Mail Box function: User Inboxes, Confidential Fax Inboxes, and the Memory RX Inbox. For more information on the features explained here, see e-Manual > Mail Box, Send Fax. Inbox Selection Screen User Inbox Enables you to store scanned documents, and then print or...
  • Page 49 Mail Box Function Overview Memory RX Inbox Screen/Memory RX Inbox Document Selection Screen Documents received when Memory Lock is set are stored in the Memory RX Inbox. Documents which could not be sent because of an error are also stored here. Clear Selection Print Press to cancel your selection and select another document.
  • Page 50 Mail Box Functions Mail Box Function Overview Storing Documents in a User Inbox Use the Scan screen and Special Features screen to set Scan Settings for the Mail Box function. For more information, See e-Manual > Mail Box. Document Select screen Scan Screen Press to select whether to scan the original in colour or black- and white.
  • Page 51 Mail Box Function Overview Send Screen There are several types of stored documents: documents which are scanned from the platen glass or feeder, documents which are stored from the Send screen, and documents which are sent from computers. You can select JPEG, TIFF, PDF or XPS as the file format for the document you want to send.
  • Page 52 Mail Box Functions Mail Box Function Overview Printing Documents Stored in a User Inbox Use the Print screen, Change Print Settings screen, and Special Features screen when printing documents stored in a User Inbox. For more information, see e-Manual > Mail Box. Document Selection screen Change Print Settings Screen Sample Print (see p.
  • Page 53 Mail Box Function Overview Print Screen On the Print screen, you can set to make a sample print, print sets, or automatically erase a document after it is printed. Press [Change Pr. Settings] to display the Change Print Settings screen. Use the Change Print Settings screen when you want to change the layout of prints.

  • Page 54: Cancelling Jobs

    Cancelling Jobs How to Cancel a Job Types of jobs printed from the machine include copy data, data from computers, inbox data, received fax/I-fax documents, and reports. Cancel these jobs from the screen displayed when you press [System Monitor]. You can also cancel sending/receiving jobs from that screen.
  • Page 55 How to Cancel a Job To Cancel Jobs That Are Printing/Waiting to Print ([Print Job]) If you are using a login service, [My Job Status] is displayed. You can also cancel jobs that are printing or waiting to print by pressing [Print Job] on the touch panel display. Press [Status], and select the type of job to cancel from the drop-down list.

  • Page 56: Additional Functions

    Additional Functions Press on the control panel to display the Additional Functions screen. The Additional Functions screen enables you to customize the various settings of the machine. For details on the settings described here, see the e-Manual. Also note that the Additional Functions screen is divided into several screens. Switch between the screens using the [ ] and [ ] buttons.
  • Page 57 Additional Functions Log In/Out Control Panel Copy Settings Communications Settings Press to edit settings for the Copy function. Press to register or edit the default Communications Settings according to your needs. Mail Box Settings Press to edit settings for the Mail Box function. Address Book Settings Printer Settings Press to register or edit settings for the Address Book or one-...
  • Page 60 30-2, Shimomaruko 3-chome, P.O. Box 27616 Ohta-ku, Tokyo 146-8501, Japan Dubai United Arab Emirates Europe, Africa and Middle East Canon Europa N.V. email: info@canon-me.com P.O. Box 2262, 1180 EG Amstelveen, Netherlands Specifications subject to change without notice. © Canon Europa N.V. 2008...

This manual is also suitable for:

Ir3235Ir3235nIr3225nIr3245nIr3225

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