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Table of Contents
Related Manuals for Aastra 6753
Summary of Contents for Aastra 6753
- Page 1 Aastra 6753 Aastra 5000 Communications Systems Terminal User’s Guide...
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Page 2: Table Of Contents
Contents Description of the phone ......5 Overview ..........5 Alphanumeric keypad . - Page 3 Contents Setting up a conference call ....... . 19 Other features during a call ....... . . 19 Ending a call .
- Page 4 Contents Multi-key function........35 Communicating with the multi-key function .....35 Multi-line function .
- Page 5 Mounting the phone ........55 Installation of the M670 module on the Aastra 6757 terminal ..57 Programmable key equivalence .
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Page 6: Description Of The Phone
Description of the phone Description of the phone Overview Message indicator Signalling of incoming calls and message notification Position of the ID labels of the keys and call-by-name functions LCD screen (one display line) 6 programmable keys with LEDs the titles of which must be noted on the paper labels included in the scope of delivery. - Page 7 Description of the phone The Tools key can be used to access: • The programming of the keys (numbers and functions), • The settings of the phone (ringing and contrast), • Customisation of the phone (management of directories). Directory key for: •...
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Page 8: Alphanumeric Keypad
Description of the phone Alphanumeric keypad The alphanumeric keypad is used to enter letters and digits. The entry is based on the equivalence of the keys with letters or signs. To enter a text: • Select the required character by successively pressing the corresponding key. -
Page 9: Calling Modes
Calling modes Calling modes Using the handset To pick up the handset before calling a party: • Pick up the handset. • Dial the number of your contact. Note: You can also use the keys or a programmed key. After the party has replied, the conversation is held in discrete mode (handset off-hook). -
Page 10: Using The Group Listening Mode
Calling modes Using the group listening mode The group listening mode allows you to listen to a contact via the loudspeaker, while the handset is picked up, in order to enable other persons to listen to the call as well. During the call: •... -
Page 11: Making A Call
Making a call Making a call Several options exist to call a party, depending on whether the party’s number is new or has already been stored by the phone. Entering the number To call an internal party: • Dial the party's extension number. ->... -
Page 12: Using The Redial Function (Redialling Of The Last Number Called)
Making a call Using the redial function (redialling of the last number called) The redial function (redialling of the last number called) allows you to redial automatically the last number called. • Press the green key. -> The phone automatically calls the party. The display shows the number called. -
Page 13: Using The Automatic Callback Function
Making a call 3. Press the key to display the first reply. Note: If several replies are available, the Consult/Next key remains lit. • Press the key successively until the desired name is displayed. • Press the key to display the first name and the number associated with the surname. -
Page 14: Using The Store And Redial Function
Making a call Using the store and redial function If your party does not answer or is busy, you can temporarily record their number in order to call them back later (even if you dial other numbers in the meantime). To store the number: Your party is busy or does not answer: * 7 9... -
Page 15: Receiving A Call
Receiving a call Receiving a call During an inbound call, the phone rings and the message indicator flashes. If the caller is stored in one of the common directories (internal or external ), the display indicates the associated name. Adjusting the ring volume level You can adjust the ringer volume level during the ringing phase. -
Page 16: Picking Up A Call Intended For Another Extension
Receiving a call Picking up a call intended for another extension You can intercept calls intended for another extension when its designated user is absent. To pick up a call meant for a phone in your group: You are part of a call pick-up group, i.e. all the people in this group can quickly recover calls from a ringing phone inside the same group: * 0 1... -
Page 17: During The Call
During the call During the call Using the mute function The call is set up with a party and you want to have a confidential conversation without the party being able to hear it: To deactivate the microphone: Press the Secret key. ->... -
Page 18: Placing The Party On Hold And Resuming The Call On Another Phone
During the call Placing the party on hold and resuming the call on another phone The call is set up with a party and you want to continue the conversation on another phone located in another office: R * 7 0 Press successively the following keys: before * 7 0... -
Page 19: Calling A Second Party
During the call Calling a second party You are in the middle of a call with a party and you want to call a second party, inside or outside the company. 1 - Press the key. -> Your other party is put on hold and hears an audible signal. 2 - Dial the number of the other party. -
Page 20: Releasing One Of The Parties
During the call Releasing one of the parties To release one of the parties (the one with whom you are talking): • Press the key. -> You recover the party who was on hold. Setting up a conference call You want to talk to both parties at the same time (function granted if you made the last call). •... -
Page 21: Ending A Call
During the call To protect the call: To protect the phone against any call or intrusion during data transmission: R * 4 3 • Press successively the following keys: -> An audible signal and the display indicate that the action has been carried out. -
Page 22: Directory Of Abbreviated Numbers
Directory of abbreviated numbers Directory of abbreviated numbers These are directories stored at the system level. • The personal directory is used to record your most frequently used numbers (up to 10, numbered from 0 to 9). • The group directory can be accessed by all the phones (even those for which outside access is forbidden). -
Page 23: Calling A Personal Abbreviated Number
Directory of abbreviated numbers Calling a personal abbreviated number You can call a personal abbreviated number in standby or during a call. 1 - Press the directory key twice. 0 - > 9 -> The screen displays Note: You can also dial before entering the abbreviated number from 0 to 9. -
Page 24: Inbound Call Log
Inbound call log Inbound call log The log can store the numbers of the last 5 inbound calls, regardless of whether or not they were answered. When the log is full, a new call will erase the oldest. When consulting the log, you can automatically call back the stored number. You can erase all the numbers stored. -
Page 25: Erasing All The Numbers Stored In The Inbound Call Log
Inbound call log Erasing all the numbers stored in the inbound call log You can erase all the numbers stored in the outbound call log. While consulting the log: 1 - Press and hold down (2 seconds) the red key ->... -
Page 26: Programmable Keys
Programmable keys Programmable keys You call some parties or colleagues several times a day. You regularly use some telephone functions such as forwarding, supervision, filtering, call pick-up, etc. The programmable keys on your phone can be used to store these numbers or functions and easily access the services offered. - Page 27 Programmable keys To program a series of codes: This is to program a series of codes that will be interpreted by the phone that already has a call in progress. For example, you can program the sequence to access your voicemail. After selecting the key to be programmed (the associated indicator flashes): •...
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Page 28: Changing Programming
Programmable keys • Enter the service sequence. <sequence> Programming example: Service sequence to be entered - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Forward to chosen phone –... -
Page 29: Identifying The Programmed Keys
Programmable keys Identifying the programmed keys It is recommended to mark the keys which you have just programmed in order to be able to remember their function. Use the label delivered with the terminal. 1 - Press gently to remove the plastic front cover from the phone and let the cover slide upwards. -
Page 30: Call Forwarding Function
Call forwarding function Call forwarding function If absent or busy, you can forward your calls to another phone or to your voice mailbox. Note: To forward your calls to an external number (for example, GSM), we recommend that you consult your system operator. Forwarding calls to another phone You can forward your calls to another phone;... -
Page 31: Forwarding Calls To Voicemail
Call forwarding function Forwarding calls to voicemail You can forward your calls to voicemail: Three possibilities are offered. Forward immediately: To forward calls immediately: * 2 5 * 2 5 • Press successively the following keys: -> All calls are immediately forwarded to voicemail. Forward on no answer: To forward calls on no answer: * 2 6... -
Page 32: Programming Forwarding On A Programmable Key
Call forwarding function Programming forwarding on a programmable key For a repetitive type forwarding operation, we recommend storing the function on a pro- grammable key. 1 - Press the Tools key. 2 - Press a programmable key. -> The indicator associated with that key lights up. 3 - Enter the type code 4 - Enter the forwarding sequence. -
Page 33: Overriding The Call Forwarding Function
Call forwarding function To deactivate forwarding: You want to deactivate forwarding of your calls. • Press the programmed. key. Forwarding -> The forwarding function is deactivated and the indicator associated to the key goes off. An audible message and the display indicate that activating or deactivating has been validated. -
Page 34: Voicemail Function
Voicemail function Voicemail function The voicemail function helps you to manage your calls when you are absent or simply when you do not want to be disturbed. For the voicemail system to be able to record your messages, you must configure and per- sonalize your voice mailbox, then forward your calls. -
Page 35: Consulting New Messages
Voicemail function Consulting new messages CALL BACK MAIL BOX When a new message has arrived, the display shows and the LED of the message key flashes. You want to consult your voicemail: Press the key for direct access to the voice mailbox. 2 - Enter the voicemail number. -
Page 36: Multi-Key Function
Multi-key function Multi-key function A multi-key programmed phone has only one directory number, but has personalised keys to enable it to process several calls at the same time. Therefore, you can answer your par- ties as the calls arrive and display the calls on hold. Note: This function will be programmed by your system operator. - Page 37 Multi-key function To switch between parties: You are in communication with one party with another party on hold. • Successively press the programmed key with the rapidly flashing indicator to switch from one party to the other. Multi-key1 -> The indicator associated to the key of the party you are talking to stays permanently on and the display gives his identity.
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Page 38: Multi-Line Function
Multi-line function Multi-line function A multi-line phone has several directory numbers. Each directory number is stored on a programmable key. This function is mainly used to program on the same phone • a standard number that you give to everyone. •... -
Page 39: Communicating With The Multi-Line Function
Multi-line function Communicating with the multi-line function The multi-line function has been stored on at least two programmable keys on your phone. To answer a call: When a call arrives on your phone that is multi-line programmed, the indicator associated to the personalized key flashes. Note: Depending on the associated system version, you must lift the handset before carrying out the operation. -
Page 40: Supervision Function
Supervision function Supervision function When the supervision of a group of phones is programmed on your telephone, you can: • see the state of supervised phones (free, called, busy), • quickly pick up calls on these phones, • call these phones directly. Note: The supervision of an external line or network line can also be programmed. -
Page 41: Communicating With The Supervision Function
Supervision function Communicating with the supervision function You have programmed the supervision function of a phone on a programmable key. On your phone, the status of the indicator associated with the programmed key varies according to the status of the supervised phone. •... -
Page 42: Filter Function
Filter function Filter function This function is used to filter the calls for another person (example: Assistant/Manager). Two programmable keys must be used on the "Assistant" phone (filtering phone) and "Manager" phone (filtered phone), one to activate or deactivate filtering, the other to super- vise the calls on the filtered phone. - Page 43 Filter function To transfer the inbound call to the filtered phone: You are in communication with a party and you want to transfer the call to the filtered phone: • Press the key programmed for supervision. Superv. Filtered You can wait for the party to answer or hang up immediately. ->...
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Page 44: Login/Logout Function
Login/Logout function Login/Logout function You are using for the moment an office with a general-purpose phone (not assigned to a subscriber). The Login function allows you to identify and to restore your calls and the char- acteristics associated to your subscriber number. After returning to your office, you will use the same procedure to restore the calls on your own phone, as well as the phone configuration (forwarding, programmable keys, settings, etc.). -
Page 45: Restoring Your Subscriber Rights On Your Own Phone
Login/Logout function Restoring your subscriber rights on your own phone After returning to your office, you use the same procedure. * 4 4 1 - Press successively the following keys: 2 - Enter your subscriber number (extension number). 3 - Enter your phone's secret code. ->... -
Page 46: Agenda Function
Agenda function Agenda function This function is used to program your agenda on your phone. Your phone will remind you of your appointment at the desired time. Programming an appointment To program an appointment: * 5 5 1 - Press successively the following keys: * 5 5 2 - Enter the time of the appointment, between 0000 and 2359 (for example, 1830 corresponds to 06:30 p.m.). -
Page 47: Do Not Disturb" Function
"Do not disturb" function "Do not disturb" function You may wish not to be disturbed for a certain time and not receive any calls. Using the "Do not disturb" function To activate the function: You do not want to be disturbed by the phone: * 4 5 •... -
Page 48: Programming The "Do Not Disturb" Function On A Programmable Key
"Do not disturb" function Programming the "Do not disturb" function on a programmable key If this function is repetitive, you can store it on a programmable key. 1 - Press the Tools key. 2 - Press a programmable key. 3 - Enter the type code * 4 5 * 4 5 4 - Press successively the following keys:... -
Page 49: Other Functions
Other functions Other functions Squatt function This function is used to temporarily recover the features and programming on your phone to use them on another phone. On the phone used temporarily: * 4 9 1 - Press successively the following keys: * 4 9 ->... -
Page 50: Locking The Phone
Locking the phone Locking the phone This function is used, for example, to prohibit in your absence outgoing calls from your phone and access to the logs (outbound and inbound call log) as well as to your private directory. Important: Before locking your phone, you must have personalised the secret code on your phone (see "Personalising the phone’s secret code", Page 52). -
Page 51: Calling An Emergency Number From The Locked Phone
Locking the phone Calling an emergency number from the locked phone The phone is locked, but you can call an emergency number: • Dial the emergency number. Note: The phone accepts a number that is part of a list of emergency numbers (ambulance service, fire department, etc.), programmed by the system operator. -
Page 52: Phone Settings
Phone settings Phone settings Selecting and adjusting the phone ringer You can choose the melody (8 options) and adjust the ringer volume (5 levels). 1 - Press the Tools key. 2 - Press one of the keys from to select a melody. ->... -
Page 53: Adjusting The Volume Level Of The Beeps Heard When A Key Is Pressed
Phone settings Adjusting the volume level of the beeps heard when a key is pressed Each time a key is pressed, a beep is emitted. The volume level of this beep can be ad- justed over 5 levels; the lowest level corresponds to no beep. Phone in standby mode: •... -
Page 54: Installation Of The Terminals In The Range
Installation of the terminals in the range Installation of the terminals in the range The Aastra 6753, Aastra 6755 and Aastra 6757 terminals are digital terminals which are compatible with the installed base as from version R3.2 of the PBX. -
Page 55: Connections
To the extension module (detach cover) Headset connection (optional for Aastra 6755 and 6757) Turn the phone upside down and look for the marked headset socket . Insert the con- nector of the headset cable into the socket until it snaps in place. Then insert the cable into the slot, as shown in the figure above. -
Page 56: Mounting The Phone
Installation of the terminals in the range The standard connection of the terminals is as follows: A pair is required to connect the phones. We recommend using a shielded cable that is grounded on the splitter side. The line is always wired to the 2 middle contacts of the phone's RJ11 connector. If your configuration is different, cords are available to connect the phones to the telephone network: - Standard wall socket (French type): HK1040B (kit of 10 cords) - Page 57 Installation of the terminals in the range 3 locations on the base to customise the tilt of the phone Wall mounting Installing the handset cradle On a wall-mounted phone, the handset is held by a stud that has to be pulled out of the housing: 1 - Use a pointed and rigid instrument to pull the stud fully out of its slot, which is located on the side where the earpiece of the handset is placed.
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Page 58: Installation Of The M670 Module On The Aastra 6757 Terminal
Installation of the terminals in the range Installation of the M670 module on the Aastra 6757 terminal The extension module can be used to expand the phone’s capacity by 36 additional pro- grammable keys. To install the extension module: 1 - Turn the phone upside down and look for the marked extension module socket 2 - Remove the cover on the socket. -
Page 59: Programmable Key Equivalence
Installation of the terminals in the range Programmable key equivalence This section details the correspondence of the programmable keys on substitution of a phone from the previous M7xx range by an Aastra 675x or on replacement of one phone by another. Aastra 6753 terminal... -
Page 60: Tips And Safety
This equipment cannot be connected to the public network. This telephone is designed to be installed with a private connection: switching system from the Aastra ranges. The voltages present on this network are classified TRT1 (Telephone Network Voltage) according to the EN 60-950 standard. -
Page 61: Miscellaneous Tools
Miscellaneous tools Miscellaneous tools Glossary (terms you should know) Secret code/password Personal code, used as a password. Two secret codes are assigned to you. • Secret phone code: used to cancel a phone lock and access certain functions (squatt). The default code is 0000. •... -
Page 62: Troubleshooting Check
Miscellaneous tools Troubleshooting Check Fault detected Possible causes No display Check that the phone is connected to the line (dial tone in the earpiece). Check the cord to connect to the line. Check that the other phones in the installation are working. Check the screen contrast setting. - Page 63 AMT/PUD/TR/0040/1/2/EN AASTRA MATRA Aastra 5000 is a registered trademark of Aastra. 1 rue Arnold Schoenberg Copyright © Aastra Rond-point des Saules 78286 Guyancourt Cedex - France This document is not contractually binding. The Phone: + 33 (0)1 30 96 42 00...
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