Page 2 “Polaroid” and “Polacolor” are registered trademarks of Trademark Notice Polaroid Corporation. “ID-4000” is a trademark of Polaroid Corporation. “Microsoft” is a registered trademark of Microsoft Corporation, and “Windows” is a trademark of Microsoft Corporation. “IBM” and “OS/2” are trademarks of IBM Corporation.
Page 3: Table Of Contents
License agreement, Outside U.S.A. and Canada Introduction How to use this guide Other ID-4000 instructions Print conventions Obtaining assistance FCC notice ID-4000 description ID-4000 application templates Features System components ID-4000 computer, display, keyboard and mouse Input and output devices Badge-finishing equipment 2-11 ID-4000 software 2-12...
Page 4 Microsoft Windows operating system Mouse and keyboard operation Icon buttons Shortcut keys On-line help Starting up Powering up the system Displaying the ID-4000 Log In dialog box Logging in Shutting down Logging out Turning off the system ID-4000 operation Operational overview...
Page 5 Using a different dossier printer 4-36 Converting images 4-38 Image formats 4-38 Conversion procedure 4-39 ID-4000 administration Administration overview Administrative operations User password maintenance User password guidelines Changing a user password Creating reports Starting and using the report writer Identifying your database files...
Page 6 Deleting card history records 5-80 Printing card history records 5-82 Installing or updating ID-4000 software 5-85 Installing ID-4000 for Windows for the first time 5-85 Upgrading from a previous version of ID-4000 for Windows 5-85 Setting Windows for leading zeros...
Page 7 6-15 Description 6-15 Turning the tablet on and off 6-15 Capturing a signature 6-16 ID-4000 output devices Color film recorder Additional film recorder instructions Turning the film recorder on and off Loading film Printing badge photographs Cleaning the film recorder...
Page 8 vi Contents Laser printer 7-21 Additional printer instructions 7-21 Turning the printer on and off 7-21 Loading paper and cartridges 7-21 Using the printer 7-21 Troubleshooting and maintenance 7-21 Bar-code label printer 7-22 Additional printer instructions 7-22 Turning the printer on and off 7-22 Loading the printer 7-22...
Page 9: License Agreements
Polaroid software license 1 GRANT OF LICENSE. Polaroid grants to you the right to use one copy of the Polaroid software program (the “SOFTWARE”) provided on diskettes or installed on the hard drive of your ID-4000 System on a single terminal connected to a single computer (i.e., with a single CPU).
Page 10 SOFTWARE that does not meet Polaroid’s Limited Warranty and which is returned to Polaroid with a copy of your receipt. This Limited Warranty is void if failure of the SOFTWARE has resulted from accident, abuse, or misapplication. Any...
Page 11: License Agreement, Outside U.s.a. And Canada
Polaroid software license 1 GRANT OF LICENSE. Polaroid grants to you the right to use one copy of the Polaroid software program (the “SOFTWARE”) provided on diskettes or installed on the hard drive of your ID-4000 System on a single terminal connected to a single computer (i.e., with a single CPU).
Page 12 License Agreements 2 COPYRIGHT. The SOFTWARE is owned by Polaroid or its suppliers and is protected by United States copyright laws and international treaty provisions. Therefore, you must treat the SOFTWARE like any other copyrighted material (e.g., a book or musical recording) except that...
Page 13 This Agreement is governed by the laws of the Commonwealth of Massachusetts, U.S.A. Should you have any questions concerning this Agreement, or if you wish to contact Polaroid for any reason, please write: Polaroid Resource Center, 784 Memorial Drive, Cambridge, Massachusetts, U.S.A.
Page 14: Introduction
2 ID-4000 description Description of ID-4000 for Windows hardware and software. 3 Getting started Basic information for running ID-4000 for Windows, along with specific instructions for powering up and logging in. It also provides instructions for keeping the system secure when you leave it unattended.
Page 15: Other Id-4000 Instructions
1-2 Introduction 6 Input devices Descriptions of ID-4000 input devices (devices for capturing portraits and other images), along with operating, maintenance and troubleshooting information. 7 Output devices Descriptions of ID-4000 output devices (devices for printing badges, encoding magnetic stripes, etc.), along with operating, maintenance and troubleshooting information.
Page 16: Print Conventions
. ALL CAPITALS Indicates directory names, filenames or acronyms. Obtaining assistance For technical assistance, call Polaroid toll-free from within the U.S.A., Monday-Friday, 8 AM to 8 PM Eastern Time: 1-800-432-5355...
Page 17: Fcc Notice
1-4 Introduction Warning: This equipment generates, uses, and can FCC notice radiate radio frequency energy and, if not properly installed and used in accordance with these instructions, may cause interference to radio communications. It has been tested and found to comply with the limits for a Class A computing device pursuant to Subpart J of Part 15 of FCC Rules, which are designed to provide reasonable protection against such interference when...
Page 18: Id-4000 Description
2 ID-4000 description Polaroid ID-4000 for Windows is a system of hardware and software for producing secure photo-identification badges. It also electronically stores text data, portraits and other identification images for viewing on the system display or for reissuing badges.
Page 19 The report-writing and dossier-printing modules print text data and images on plain paper. ID-4000 for Windows exports text and images for use by other applications and systems. It also imports text data for creating and updating ID-4000 databases.
Page 20: Id-4000 Application Templates
The Security Identification and Badging Station template with appropriate options, for example, is capable of the full ID-4000 functionality described in this guide. Other templates have only selected functionality. The ID-4000 Security Verification Station template, for example, only retrieves and displays data and images for verification purposes.
Page 21: Features
2-4 ID-4000 description Features ID-4000 for Windows offers the following features: • Instant capture, retrieval, updating and verifying of text data and images • Microsoft Windows operating environment for reduced operator-training time • Secure, tamper-resistant and attractive portrait badges and ID cards •...
Page 22: System Components
System components ID-4000 computer, display, keyboard and mouse The ID-4000 computer, display and keyboard are the core hardware components of the ID-4000 System. The computer controls the station, coordinates operation of all other components. For stand-alone stations, the computer also stores the ID-4000 software and the text and image data necessary for badging and verification operations.
Page 23 The ID-4000 portrait camera captures video portraits for incorporation in photo-identification badges printed by the ID-4000. Portraits captured with the camera are also stored on the ID-4000 for a variety of uses, including reissue and identity verification. Polaroid color scanner...
Page 24 2-11. Polaroid color thermal printer The optional color thermal printer provided with the ID-4000 prints full color badges on 4 × 5-inch thermal paper. (The number of badges per sheet depends on system configuration.) Polaroid models TX-1500 or TX-2000 or Hitachi model VY-300(A) can be used with the ID-4000.
Page 25 2-8 ID-4000 description Black and white thermal printer Several black and white thermal printers similar to the one shown are offered as options with the ID-4000. The printer produces low-cost, high-quality, black-and-white temporary or visitor badges with portraits and other images.
Page 26 Magnetic stripe encoder Several different magnetic stripe encoders similar to the one shown are available with the ID-4000. These devices embed data in an iron-oxide stripe in the badge- laminating material. After embedding, the magnetic code can be read by standard magnetic stripe readers for automated access control and other uses.
Page 27 2-10 ID-4000 description Tape drive The tape drive (A) available for the ID-4000 is used with the optional backup and restore utility (see Optional software on page 2-13) for storing backup files on magnetic tape cartridges. It can also be used with the optional import and export software for exchanging data with other ID-4000 stations and compatible systems.
Page 28: Badge-Finishing Equipment
Chapter 7, Output devices , for detailed operating instructions.) Note: This equipment or its equivalent must be used to finish badges printed with the Polaroid color film recorder or with any of the color thermal printers available with the ID-4000.
Page 29: Id-4000 Software
(requires appropriate hardware options). Portrait display After capture and storage, applicant portraits can be retrieved and viewed on the ID-4000 display for verification purposes. Badge preview The full-color badge, including all text and images, can be previewed on the display for verification or for inspection before printing.
Page 30 Reference table maintenance Reference tables are created with the ID-4000 Application Builder and provide lists for choosing the entries in ID-4000 data entry fields. If necessary, these reference tables can be edited or maintained from within the ID-4000 application.
Page 31 Remote diagnostics Allows authorized repair technicians to diagnose, operate and transfer new system files to your ID-4000 system via telephone. (Requires the optional fax-modem described on page 2-10.) Facsimile utility Sends badge images and dossiers to any standard facsimile (“fax”) machine via telephone...
Page 32: Getting Started
(provided with your system) before continuing. Mouse and keyboard operation With the ID-4000 system, you can use either the keyboard or the mouse for most operations. If you are unfamiliar with mouse operation and how the mouse and keyboard are used in Windows programs, see “Basic Mouse and Keyboard Techniques”...
Page 33: Icon Buttons
The Windows Tutorial provided with Microsoft Windows also shows you the basics of working with Windows and a mouse. To run the tutorial on your ID-4000 computer, see “Running the Microsoft Windows Tutorial” in Chapter 2 of Microsoft Windows User’s Guide after you have powered up the system as described on page 3-4.
Page 34: Shortcut Keys
Print Bar-Code Label CTRL+s Convert Image On-line help To view the extensive on-line (on-screen) information provided with the ID-4000 system, press the F1 key. If a Help button is visible on the screen, you can also choose it to display on-line help.
Page 35: Starting Up
3-4 Getting started Starting up Powering up the 1 If all ID-4000 components are connected to a power strip, system turn the power strip switch on to power up all components simultaneously. Then go to step 2. If your ID-4000 components are not connected to a...
Page 36: Displaying The Id-4000 Log In Dialog Box
ID-4000 program group. This is a typical program group. Yours may have different items. Displaying the ID-4000 To display the ID-4000 Log In dialog box, choose the Log In dialog box ID-4000 program item. Note: The program item shown appears on ID-4000 systems with the Security Identification and Badging Station template.
Page 37: Logging In
3-6 Getting started After a few seconds, the ID-4000 Log In dialog box appears. After the Log In dialog box appears, go to Logging in below. Logging in Purpose of logging in The log-in procedure is necessary to prevent unauthorized use of the system and to maintain an accurate record of user activities.
Page 38 Getting started 3-7 4 Press ENTER or choose the OK button. After a few seconds, the ID-4000 Data Entry window appears to indicate that you have logged in successfully. (This is a typical data entry window; yours may be different.) You are now ready to proceed with the capturing, printing or verifying operations described in Chapter 4.
Page 39: Shutting Down
It also assures that no operations are mistakenly associated with your username in the ID-4000 audit log. (The audit log maintains a record of all ID-4000 operations, including the user performing them.) How to log out Log out by choosing the Exit button until the ID-4000 Log In dialog box appears.
Page 40: Turning Off The System
1 Log out as described on page 3-8 to display the Log In dialog box. 2 Choose the Quit button from the Log In dialog box to close the ID-4000 application. 3 Exit from Windows with one of these methods: •...
Page 41 3-10 Getting started 4 If all the ID-4000 components are connected to a power strip, turn off the power strip switch to turn off all the components at once. If the components are not connected to a power strip, turn them off in the following order:...
Page 42: Id-4000 Operation
“administration” and are described in Chapter 5. Note: ID-4000 for Windows is available in a variety of different “application templates” as described in Chapter 2. Some application templates may not have all the capabilities described in this chapter.
Page 43 “Reissuing” is defined as printing a badge with a portrait and other images stored earlier. (Text data is either data stored earlier or an edited version of it.) With the ID-4000, the typical reissue sequence is as follows: 1 Retrieve the text record, and edit it if necessary.
Page 44 Note: If your applicant text data is available as an ASCII text file, you can use the optional ID-4000 import feature to avoid retyping the data. See Chapter 5 for more information.
Page 45: Working With Text Records
1 If the Data Entry window is not on the screen, start the ID-4000 and log in, or choose the Exit button until the window appears.
Page 46 3 If the cursor (A) is not in the first data entry field, press the TAB key until it appears there. Note: Your ID-4000 may use another name for the Employee Number field, such as “ID No.” or “Employee ID.”...
Page 47 Completing data entry fields on page 4-11 for more information. If your ID-4000 has more than one page of data to be entered, advance to the next page by choosing the Next Page button in the lower right corner of the window or by pressing the PAGE DOWN key.
Page 48 ID-4000 operation 4-7 6 Choose the Add button to save the text data and display the database, image and badge buttons. Your system may have a different number of buttons, depending on its installed options. Note: If the message “Record Already Exists” appears, a record with the same ID number is already in the database.
Page 49: Retrieving An Existing Text Record
If you know that a record for the current applicant Retrieving an existing text record already exists in the ID-4000 database or if you want to find out whether a record exists, use the following steps. 1 If the Data Entry window is not on the screen, start the ID-4000 and log in, or choose the Exit button until the window appears.
Page 50 3 If the cursor is not in the first data entry field (A), press the TAB key until it appears there. Note: Your ID-4000 may use another name for the Employee Number field, such as “ID No.” or “Employee ID.”...
Page 51: Editing An Existing Text Record
1 Click the mouse on a data field to be edited or press the TAB key until the cursor appears in the data field. If your ID-4000 has more than one window of data, you can advance to the next window by choosing the Next Page button in the lower right corner of the window or by pressing the PAGE DOWN key.
Page 52: Deleting A Text Record
Deleting a text record record as described on page 4-8, you can delete it from the database by choosing the Delete button. Note: If you are unfamiliar with ID-4000 data entry Completing data entry fields techniques, review this section before creating or editing text records.
Page 53 (a blinking vertical line) appears in the edit box. Then type the data. Note: To avoid conflicts with some database conventions, the ID-4000 does not allow you to type quotation marks (“) or exclamation points (!) in edit boxes. When entering dates or times in edit boxes, use two digits for days, months, hours and minutes.
Page 54 Note: The Badge Type field may have a different but similar name on your ID-4000 system. Radio buttons Radio buttons provide a fast way to enter data that has a limited number of mutually exclusive choices (you must choose one, but you can choose only one).
Page 55 In the following example, the operator enters the building code (“Headquarters”) in the Location field. Using the building code, the ID-4000 “looks up” the complete address of the building and displays it in the four fields below the location field.
Page 56: Finding Text Records
ID-4000 operation 4-15 Finding text records The ID-4000 allows you to search its databases with the Data Entry window (a “simple” search) or with the Advanced Search feature (an “advanced” search). The method you choose depends on the information you have when you start the search.
Page 57 4-16 ID-4000 operation If more than one record matches the data you entered (for example, your database contains several records with “Smith” in the Last Name field), a browse list with all the records appears. If all the retrieved records do not fit in the window, use the scroll bar at the right to scroll the list up and down.
Page 58 “Smart,” etc., type Sm% in the Last Name field and choose the Retrieve button. You can also type Sm without the percent symbol to perform the same search. (The ID-4000 assumes that you wish to insert the wildcard character “%” at the end of any entry in a field.) You can use the “%”...
Page 59: Performing An Advanced Search
4-18 ID-4000 operation Performing an Advanced search features advanced search You can use the ID-4000 advanced search feature to perform more complex searches than those described above. Specifically, the advanced search feature retrieves records according to any of the following criteria: •...
Page 60 ID-4000 operation 4-19 Advanced search procedure To perform an advanced search, use these steps: 1 Indicate an applicant category (Employee, Visitor, etc.) by choosing a button at the top of the data entry window. Note: These are sample applicant categories only; yours may be different.
Page 61 4-20 ID-4000 operation 4 Choose an operator from the center column. For example, choose EQUAL TO if you want to retrieve any record with the selected field exactly matching a value to be specified in step 5. Choose NOT EQUAL TO to retrieve any record with the specified field not matching the value.
Page 62 ID-4000 operation 4-21 Note: To avoid possible conflicts with database conventions, do not use quotation marks (“) or exclamation points (!) in the Field Value box. 6 If you wish, continue building the search statement at the top of the dialog box by choosing one of the logical operators from the right side of the window.
Page 63 Sample search statements The search statements below illustrate typical advanced searches. These are samples only; the field names on your ID-4000 system may be different. Some of these statements use the “Boolean” logical operators AND, OR and NOT. The operator AND separating two expressions means both expressions must be true to retrieve the record.
Page 64: Saving Search Criteria
Last Name field, but only if those records also have “Mfg” in the Dept field. Syntax errors If you create an invalid search statement, the ID-4000 usually displays an appropriate message. In some instances, however, an invalid search statement may cause a “Q&E”...
Page 65: Reusing Search Criteria
4-24 ID-4000 operation Save an advanced search by choosing the Save Search button in the Advanced Search dialog box after you have specified the search criteria. In the box that appears, type a name for the search and choose Save.
Page 66: Capturing Images And Printing Badges
ID-4000 operation 4-25 Capturing images and printing badges After you have created, retrieved or edited a text record, you can capture images (a portrait and a signature, for example) and print a badge for the record currently displayed in the data entry window.
Page 67: Issuing A New Badge
4-26 ID-4000 operation Be sure to start these procedures only after you have the applicant text record displayed. (See Working with text records on page 4-4.) If you want to store the text record without capturing images or printing a badge, choose the Update button to return to a blank Data Entry window.
Page 68 5 Perform any additional steps necessary for printing the badge on the output device connected to your system. See Chapter 7, ID-4000 output devices, for information about the badge printer you are using and any post-print operations such as diecutting and laminating.
Page 69: Reissuing A Badge
Use this procedure to print a badge for an applicant who already has a text record and a portrait stored on the ID-4000 system. If necessary, you can edit the text record or capture a new portrait during this procedure.
Page 70 ID-4000 operation 4-29 To capture a new portrait (and signature, if your system is equipped to do so) before printing, choose Recapture and Print. A portrait-capture dialog box appears. Your portrait capture dialog box may be different from the one shown; its appearance depends on the capture device being used.
Page 71 6 Perform any additional steps necessary for printing the badge on the output device connected to your system. See Chapter 7, ID-4000 output devices , for information about the badge printer you are using and any post-print operations such as diecutting and laminating.
Page 72: Capturing Images Only
ID-4000 operation 4-31 Capturing images only When to use this procedure Use this procedure to capture or recapture an applicant’s portrait (and signature, if your system is equipped to do so) without printing a badge. To print the badge at another time, see Reissuing a badge on page 4-28.
Page 73 If necessary, see Chapter 6, Input devices , for detailed instructions for each capture device connected to your ID-4000. 4 Wait for a blank Data Entry window to appear.
Page 74: Verifying Text Data And Images
4-8.) 2 View the text data as necessary. If your ID-4000 has more than one window of data, advance to the next window by choosing the Next Page button in the lower right corner of the window or by pressing the PAGE DOWN key.
Page 75: Printing A Dossier
4-34 ID-4000 operation Printing a dossier Dossier description If your ID-4000 is equipped with the dossier-printing option and a laser printer, you can use the following procedure to print a dossier for any record stored in the ID-4000 database. A dossier is a black-and-white portrait...
Page 76: Dossier Printing Procedure
Change this field from its current setting to Dossier. Then continue with the reissuing procedure by choosing the Print button. Instead of printing a badge for the applicant, the ID-4000 prints a dossier on the laser printer connected to the ID-4000 computer.
Page 77: Using A Different Dossier Printer
Changing the dossier printer driver 1 Log out of the ID-4000 system by choosing the Exit button until the Log In dialog box appears, then choosing Quit. The Windows Program Manager window appears when you quit.
Page 78 ID-4000, dossiers can be printed only on a laser printer. Choosing a non-laser printer from the list disables dossier printing. 6 Start the ID-4000 by choosing the appropriate icon from the group and logging in according to instructions in Chapter 3.
Page 79: Converting Images
Converting images If your ID-4000 system has the optional image conversion feature, you can easily convert any stored ID-4000 image (portrait, signature, etc.) to one of several common image formats for use with other programs and systems. The ID-4000 image conversion utility converts ID-4000...
Page 80: Conversion Procedure
ID-4000 operation 4-39 Use the following steps to convert a stored ID-4000 Conversion procedure image to another format: 1 Retrieve the text record associated with the image you wish to convert. (See Retrieving an existing text record on page 4-8.) After you retrieve the record, it is displayed in the Data Entry window.
Page 81 4-40 ID-4000 operation 3 Choose the Convert button to display the Image Conversion dialog box. 4 If your system stores multiple image types (a portrait and a signature for each applicant, for example), choose the appropriate image type from the list box at the top of the dialog box.
Page 82: Id-4000 Administration
Note: ID-4000 for Windows is available in a variety of different “application templates” as described in Chapter 2. Some application templates may not have all...
Page 83: Administrative Operations
ID-4000 administration The following ID-4000 administration functions are Administrative operations explained in this chapter. Functions with an asterisk (*) either are optional or are required only under special conditions. They may not be installed on your system. User password maintenance...
Page 84: User Password Maintenance
ID-4000 administration 5-3 User password maintenance All ID-4000 systems require that each user have an individual user password to log into the system. Each user should change his or her user password frequently as explained below. User password You should change your user password frequently to help prevent unauthorized use of the ID-4000 system.
Page 85 ID-4000 administration 1 If the Data Entry window is not on the screen, start the ID-4000 and log in, or choose the Exit button until the window appears. 2 Choose the Administration button to display the Administration window.
Page 86 ID-4000 administration 5-5 3 Choose the Change Password button to display the Change Password dialog box. 4 Type your current password, then press TAB. Note: For security, each password character appears as an asterisk (*) as you type it. 5 Type a new password, then choose OK.
Page 87: Creating Reports
ID-4000 administration Creating reports The ID-4000 report writing utility lets you select, manipulate and print data from the ID-4000 applicant and card history databases. Creating reports with the report writer does not alter the data in the databases. The report writer allows you to create the following types of output from your ID-4000 databases: •...
Page 88: Starting And Using The Report Writer
Use these steps to start the report writer: Starting and using the report writer 1 Log out by choosing the Exit button until the ID-4000 Log In dialog box appears. 2 Choose the Quit button in the Log In dialog box to close the ID-4000 application.
Page 89 Each card history database file is located in the same directory as its corresponding applicant database. SQL database files If your ID-4000 uses an SQL database, the database file has the extension “.DBS”. Your database file name and its directory were determined during system setup, but the file and the directory have the same name.
Page 90: Database Management
Import complete text records and images (portraits, signatures, etc.) exported from other ID-4000 stations • Export text data from the ID-4000 to text files that can then be used in other applications • Export complete text records and images for use by other ID-4000 stations •...
Page 91 5-10 ID-4000 administration Import file requirements Text files to be imported into ID-4000 must meet these specifications: • Each record must include the primary key field (usually the employee ID number or a similar unique identifier) used by the database.
Page 92 Procedure for importing text data Follow these steps to select and import data from a text file: 1 If the Data Entry window is not on the screen, start the ID-4000 and log in, or choose the Exit button until the window appears.
Page 93 5-12 ID-4000 administration 2 Choose the Administration button to display the Administration window. 3 Choose the Import button to display the Import Selection dialog box. 4 Choose Import Text Data Only. 5 In the list at the bottom left of the dialog box, highlight the destination database (the database receiving the imported data).
Page 94 ID-4000 administration 5-13 7 Specify the source of the imported data as follows: • If you are importing data from a tape, choose Tape. • If you are importing data from a file on a disk or hard drive, type the full pathname or choose Browse to select the file.
Page 95 5-14 ID-4000 administration The SOURCE section (bottom half of the window) displays the first record in the source file, arrayed horizontally in the window. Note: If the source record is too long to fit into the window, choose the left or right scroll arrow to view it.
Page 96 ID-4000 administration 5-15 of the window. This displays the Date/Time Formats pane. Then indicate the format and characteristics of date and time data in the source file as follows: a If the source data includes four-digit years (1994, 1995, etc.) instead of two-digit years (94, 95, etc.), choose 4 Digit Years.
Page 97 5-16 ID-4000 administration 13 Choose Duplicate Records button in the FORMATS section of the window to display the On Duplicates pane. • If you want to overwrite duplicate records in the destination database with those in the source file, choose Update Table Records.
Page 98 ID-4000 administration 5-17 Using import templates If you are likely to import data again from a similar file, you can save the mapping “blueprint” you create as a template. In future import sessions, you can open the template to map the source fields to the destination fields.
Page 99: Importing Text And Images
(To import text data from other applications, see Importing text data on page 5-9 instead.) 1 Start the ID-4000 and log in, or if you are already in the system, choose the Exit button to display the Data Entry Window.
Page 100: Exporting Text Data
7 To import the records, choose OK. (If you want to abandon this process without importing records, choose Exit.) The ID-4000 lets you export text data from the ID-4000 Exporting text data for use in other applications. You can choose the fields...
Page 101 To export text data, follow these steps: 1 If the Data Entry window is not on the screen, start the ID-4000 and log in, or choose the Exit button until the window appears. 2 Choose the Administration button to display the...
Page 102 ID-4000 administration 5-21 3 Choose the Database Management button to display the Database Management Data Entry window. 4 Indicate the applicant category (employee, visitor, etc.) from which you wish to select records by choosing the appropriate radio button at the top of the window.
Page 103 5-22 ID-4000 administration Either option produces a list of records in a browse window. 6 Tag one record for export by clicking on it to highlight it, then choosing the Tag button. Tip: You can also tag a record by double-clicking on it with the mouse.
Page 104 ID-4000 administration 5-23 9 Choose the Export button to display the Data Destination Selection dialog box. 10 Indicate a destination for the exported records as follows: • If you are exporting to tape, choose Tape. • If you are exporting data to a file on a disk or hard drive, type the full path and file name or choose Browse to select an existing file to overwrite.
Page 105 5-24 ID-4000 administration 11 With the destination file name in the dialog box, choose OK to display the Export Tool window. The upper section of the window displays the field name, data type, and data size of each field in the source records (the records to be exported).
Page 106 ID-4000 administration 5-25 c From the popup list in the Field Separator field, select a symbol to separate the fields in the exported records. If you do not want to use field separators in the exported records: Choose Fixed Width Text.
Page 107 5-26 ID-4000 administration Export templates If you are likely to export data again to a similar file, you can save the mapping “blueprint” you create as a template. In future export sessions, you can open the template to map the source fields to the destination fields.
Page 108: Exporting Text And Images
Exporting text data on page 5-19 instead. To export complete ID-4000 records to a tape or file: 1 If the Data Entry window is not on the screen, start the ID-4000 and log in, or choose the Exit button until the window appears.
Page 109 5-28 ID-4000 administration 2 Choose the Administration button to display the Administration window. 3 Choose the Database Management button to display the Database Management Data Entry window. 4 Indicate the applicant category (employee, visitor, etc.) from which you wish to select records by choosing the...
Page 110 ID-4000 administration 5-29 Note: If your system has more than six applicant categories, they appear in a list box. 5 Do one of the following to generate a list of records from which you can select for export: • Type % in the Last Name field (or any other non-numeric field) and choose the Retrieve button to display a list of all applicant records in the chosen category.
Page 111 5-30 ID-4000 administration All records you tag individually appear in the bottom pane of the window. If you tag all records in the browse list, the bottom pane disappears. Note: You can print the text of all tagged records by choosing the Print button.
Page 112: Batch-Deleting Records
Use the following procedure to select and delete multiple ID-4000 records from a database: 1 If the Data Entry window is not on the screen, start the ID-4000 and log in, or choose the Exit button until the window appears.
Page 113 5-32 ID-4000 administration 2 Choose the Administration button to display the Administration window. 3 Choose the Database Management button to display the Database Management Data Entry window. 4 Indicate the applicant category (employee, visitor, etc.) from which you wish to select records by choosing the...
Page 114 ID-4000 administration 5-33 Note: If your system has more than six applicant categories, they appear in a list box. 5 Do one of the following to generate a list of records from which you can select for export: • Type % in the Last Name field (or any other non-numeric field) and choose the Retrieve button to display a list of all applicant records in the chosen category.
Page 115: Packing The Databases
9 To delete the tagged records, choose the Batch Delete button. Then choose Yes from the confirmation dialog box. Packing the databases Certain types of ID-4000 databases require that you pack them periodically. Systems requiring database packing display the Pack Database button in the Administration window.
Page 116 Packing procedure 1 If the Data Entry window is not on the screen, start the ID-4000 and log in, or choose the Exit button until the window appears.
Page 117: Changing Database Log-In Data
6 Repeat steps 3, 4 and 5 as necessary to pack any additional databases on your system. Changing database Some ID-4000 databases require log-in data to give the log-in data ID-4000 program access to the database for storing, retrieving and displaying applicant records. This log-in...
Page 118 ID-4000 system inoperable for all users. Before proceeding, be sure you have the correct database log-in data. 1 If the Data Entry window is not on the screen, start the ID-4000 and log in, or choose the Exit button until the window appears.
Page 119 5-38 ID-4000 administration 2 Choose the Administration button to display the Administration window. 3 Choose the Change Database Login button to display the Database Log-In Data dialog box. 4 Enter or edit the database log-in data as necessary. 5 Choose OK to return to the Administration window.
Page 120: System Management
System Management window. Use the Management window following steps to display it: 1 If the Data Entry window is not on the screen, start the ID-4000 and log in, or choose the Exit button until the window appears.
Page 121 5-40 ID-4000 administration 2 Choose the Administration button to display the Administration window. 3 Choose the System Management button to display the System Management window. With the System Management window displayed, you can proceed to any of the administrative operations in...
Page 122: Using The Audit Log
ID-4000 administration 5-41 Using the audit log Audit log description The ID-4000 audit log captures the date, time and the operator’s user ID for each of the following ID-4000 transactions: • ID-4000 startup (no user ID recorded for this transaction) •...
Page 123 ID-4000 administration 3 View the audit log as needed. Each line is a record of a single ID-4000 transaction, and records appear in chronological order. If all records do not fit in a single window, you can scroll down to view more.
Page 124: Using The Error Log
The error log continues to grow as the system is used. For this reason, the ID-4000 allows you to delete the error log records when you no longer need them. If...
Page 125 5-44 ID-4000 administration necessary, you can store error log information in a text file before deleting it from the log. Viewing the error log 1 Display the System Management window (see page 5-39). 2 Choose the Error Log button to display the Error Log window.
Page 126 To delete records from the error log, see the following section. Deleting error log records The ID-4000 error log continues to grow as ID-4000 errors occur. Its size is limited only by available disk space. From time to time, you should delete the error log records to make more disk space available for other uses.
Page 127: Setting Access Requirements
Setting access Purpose of access requirements requirements The ID-4000 lock feature lets you set separate user access requirements for each ID-4000 function. User access requirements are the access privileges (keys) required to make the function available to a user.
Page 128 ID-4000 administration 5-47 Factory-set access requirements The following table shows the required access keys (lock settings) in newly installed ID-4000 applications. Use this table to identify settings that should be changed to suit your security requirements. To use a function, a user must have at least one of the specified keys.
Page 129 5-48 ID-4000 administration ID-4000 function Required access keys OP1 OP2 OP3 ADM SUP MGR • • • • • • Change Database Login • • • • • • Change DB Password • • • • • • Clear Screen (Clear) •...
Page 130 ID-4000 administration 5-49 ID-4000 function Required access keys OP1 OP2 OP3 ADM SUP MGR • • • • • • Login Exit • • • • • • Mag Stripe (Encode) • • • • • • Pack Database •...
Page 131 1 If you have not done so, display the Lock Edit window as described above. 2 Use the Name box to choose an ID-4000 function. You can click on the arrow on the right end of the box to display a list, then click on the desired function to display its name in the Name box.
Page 132 5 Return to the System Management window by choosing the Quit button. Lock editing procedure Use these steps to edit the locks on ID-4000 functions: 1 If you have not done so, display the Lock Edit window (see page 5-50).
Page 133: Setting User Access Privileges
Setting user access Purpose of user access privileges privileges Each ID-4000 user can be assigned one or more of the following keys: These keys are required for access to various ID-4000 functions. For example, the Op1 key may be required for printing badges and the Mgr key may be required for deleting records.
Page 134 ID-4000 administration 5-53 Reaching the User Access Edit window All key assignments start at the User Access Edit window. To display it, use these steps: 1 Display the System Management window (see page 5-39). 2 Choose the Access Maintenance button to display the User Access Edit window.
Page 135 5 Assign one or more keys to the new user by choosing the appropriate Default Keys checkboxes. The keys you assign determine the ID-4000 functions accessible by the user. (To find out those functions that are accessible by each key, see Setting access requirements on page 5-46.
Page 136 ID-4000 administration 5-55 8 To add another new user, return to step 3. To return to the System Management window, choose the Quit button. Changing a user’s privileges If a user already has access privileges, you can change his or her access keys, name, user ID or password with the following steps.
Page 137 6 If necessary, change the assignment of keys to the user by selecting or deselecting the appropriate Default Keys checkboxes. The keys you assign determine the ID-4000 functions accessible by the user. (To find out those functions that are accessible by each key, see Setting access requirements on page 5-46.
Page 138 ID-4000 administration 5-57 Deleting a user Use this procedure to delete a user’s record from the system. Note: To disable a user’s privileges temporarily, do not delete the user’s record. Instead, change his or her enabled/disabled status according to Changing a user’s privileges on page 5-55.
Page 139 5-58 ID-4000 administration 1 If you have not done so, display the User Access Edit window as described on page 5-53. 2 Choose the Search Users By Keys button to display a checkbox for each key in the upper right of the window.
Page 140: Backing Up And Restoring Files
Use the following steps to back up or restore ID-4000 files: 1 Log out by choosing the Exit button until the ID-4000 Log In dialog box appears. 2 Choose the Quit button in the Log In dialog box to close the ID-4000 application.
Page 141: Viewing Statistics
Choosing files to back up The optional ID-4000 backup and restore utility allows you either to back up all files on the ID-4000 hard drive or to back up selected files only. You should back up the entire hard drive after you install and set up the ID-4000 system.
Page 142: Calibrating System Components
Use the following steps to view ID-4000 statistics: 1 Display the System Management window as described on page 5-39. 2 Choose the Statistics button to display the ID-4000 Statistics window. 3 To return to the System Management window, choose the Exit button.
Page 143: Batch Operations
Selecting records for batch processing following steps for selection of the records to be batch processed: 1 If the Data Entry window is not on the screen, start the ID-4000 and log in, or choose the Exit button until the window appears.
Page 144 ID-4000 administration 5-63 2 Choose the Administration button to display the Administration window. 3 Choose the Batch button to display the Batch Data Entry window. 4 Indicate an applicant category (Employee, Visitor, etc.) by choosing the appropriate button at the top of the data entry window.
Page 145 5-64 ID-4000 administration 5 Perform one of the following to generate a list of records from which you can select for batch processing: • Type % in the Last Name field (or any other non- numeric field) and choose the Retrieve button to display a list of all applicant records in the chosen category.
Page 146: Batch-Printing Badges
ID-4000 administration 5-65 Note: You can print the text of all tagged records by choosing the Print button. (Your system must be connected to a laser printer.) 8 After all the desired records are tagged, choose the OK button to display the Batch Processing window.
Page 147 5-66 ID-4000 administration After you have selected records, the Batch Processing window appears on the screen. 2 Choose the Batch Print button to print a badge for each tagged record. If your system prints bar-code labels, a label for each badge prints when the badge prints.
Page 148: Batch-Printing Bar-Code Labels
Use the following steps to print several bar-code labels Batch-printing bar-code labels at once. Your ID-4000 system must be set up for producing bar-code labels, and it must be connected to a bar-code label printer. Note: Use this procedure to print bar-code labels without printing badges.
Page 149: Batch-Encoding Magnetic Stripes
Exit button. Batch-encoding Use the following procedure to encode the magnetic stripes of several badges at once. Your ID-4000 system magnetic stripes must be set up for encoding magnetic stripes, and it must be connected to a magnetic stripe encoder. The badges to be encoded must also have a magnetic stripe.
Page 150: Batch-Printing Dossiers
ID-4000 administration 5-69 2 Choose the Batch Encode button to begin encoding badges for the tagged records. If necessary, see Output devices (Chapter 7) for operating instructions for the magnetic stripe encoder you are using. 3 When the window indicates that all badges have been encoded, take one of the following actions: •...
Page 151 5-70 ID-4000 administration 2 Choose the Batch Dossier button to display a dossier format list. 3 Choose a dossier format, then choose OK to print a dossier for each tagged record. 4 When the window indicates that all dossiers have been processed, take one of the following actions: •...
Page 152: Card History Operations
ID-4000 administration 5-71 Card history operations The optional ID-4000 card history database contains a record of every ID-4000 transaction that affects an applicant record. When a badge is issued or reissued to an applicant, for example, a record is created in the card history database.
Page 153: Displaying The Card History Data Entry Window
Data Entry window. Use the following steps to display the Card History Data Entry window: 1 If the Data Entry window is not on the screen, start the ID-4000 and log in, or choose the Exit button until the window appears.
Page 154: Displaying All Card History Records
ID-4000 administration 5-73 2 Choose the Administration button to display the Administration window. 3 Choose the Card History button to display the Card History Data Entry window. Use the following procedure to view all card history Displaying all card history records records associated with an applicant category.
Page 155: Searching The Card History Database
5-74 ID-4000 administration 4 Choose the Retrieve button to display all records in the card history database. 5 To browse through the records, use the scroll bar at the side of the window. To scroll right or left for viewing all the fields in a record, use the scroll bar at the bottom of the window.
Page 156 “Smart,” etc., type Sm% in the Last Name field and choose the Retrieve button. You can also type Sm without the percent symbol to perform the same search. The ID-4000 assumes that you want to insert the wildcard character “%” at the end of any entry in a field.
Page 157 5-76 ID-4000 administration operator who had the highest number of reissued badges. Use these steps to retrieve card history records with specific activities: 1 Display the Card History Data Entry window (see page 5-72). 2 Choose the desired applicant category button at the top of the window.
Page 158 ID-4000 administration 5-77 6 If you want to narrow your search further by specifying field values, enter the desired data in the appropriate fields. (For example, you may want to retrieve all card history records that contain the Reissue activity and have “Smith”...
Page 159 To return to the Card History Data Entry window without taking further action, choose the Exit button. Using an advanced search to find activities You can use the ID-4000 advanced search feature described in Chapter 4 to perform complex searches of the card history database.
Page 160: Saving Search Criteria
ID-4000 administration 5-79 If the search retrieves multiple records, they appear in a browse window. To browse through the records, use the scroll bar at the side of the window. To scroll right or left for viewing all fields in a record, use the scroll bar at the bottom of the window.
Page 161: Reusing Search Criteria
5-80 ID-4000 administration You can save a simple search if it retrieves more than one record and displays the browse window. Choose the Save This Search button in the browse window, type a name for the search and choose Save.
Page 162 ID-4000 administration 5-81 Either retrieval method displays a browse list of card history records. To browse through the records, use the scroll bar at the side of the window. To scroll right or left for viewing all the fields in a record, use the scroll bar at the bottom of the window.
Page 163: Printing Card History Records
Clear button. To discontinue card history activities and return to the Administration window, choose the Exit button. Printing card history You can print ID-4000 card history records with either of two methods: records • Printing directly from a browse list •...
Page 164 ID-4000 administration 5-83 Printing from the browse list Use the following steps to print a simple report containing the text of selected card history records: 1 Retrieve the desired card history records by displaying all card history records (page 5-73) or searching the card history database (page 5-74).
Page 165 Card History Data Entry window. Printing with the report writing utility You can use the ID-4000 report writing utility to create and print reports from ID-4000 card history databases. With the utility, you can select, arrange and print card history data in a variety of formats.
Page 166: Installing Or Updating Id-4000 Software
2 If Windows is not running, start it by typing win at the DOS prompt and pressing ENTER. 3 Close any open Windows applications. 4 Insert ID-4000 for Windows setup disk 1 in drive A. 5 From the File menu in Program Manager, choose Run. 6 Type a:setup and press ENTER.
Page 167 If Windows is not running, type win at the DOS prompt to start Windows and display the Program Manager window. 3 Insert ID-4000 for Windows setup disk 1 in drive A. 4 From the File menu in Program Manager, choose Run. 5 Type a:setup and press ENTER.
Page 168: Setting Windows For Leading Zeros
ID-4000 administration 5-87 When installing or updating ID-4000 software, use the Setting Windows for leading zeros following procedure to set up Windows for using leading zeros in dates and times (January 5, 1995, is entered as 01/05/95 and 8:22 a.m. is entered as 08:22 a.m.): 1 In the Windows Program Manager, double-click on the Main icon to display the Main program group.
Page 169 5-88 ID-4000 administration 3 Double-click on the International icon to display the International dialog box. 4 In the Date Format block, click on Change to display the Date Format dialog box. 5 Place an X in the Day Leading Zero and the Month Leading Zero checkboxes by clicking on them.
Page 170: Renaming Oracle Dll Files
Control-menu box in the upper left corner of the Main program group window. Renaming Oracle DLL When installing or updating ID-4000 software on systems that use an Oracle database, use the procedure below to files rename some of the DLL files for proper operation of the...
Page 171 5-90 ID-4000 administration 2 Double-click on the File Manager icon to start the File Manager. 3 In the left pane of the File Manager window, click on the BIN folder (BIN directory) below the ORAWIN folder to display the BIN directory files in the right File Manager pane.
Page 172: Miscellaneous Administrative Operations
Before you can edit a cross reference table, you must display the Cross Reference Data window as follows: 1 If the Data Entry window is not on the screen, start the ID-4000 and log in, or choose the Exit button until the window appears.
Page 173 5-92 ID-4000 administration 2 Choose the Administration button to display the Administration window. 3 Choose the Cross Reference Maintenance button to display the Cross Reference Data window.
Page 174 ID-4000 administration 5-93 Viewing a cross reference table Use these steps to view an entire cross reference table: 1 Display the Cross Reference Data window as described on page 5-91. 2 Choose the table to be viewed from the group of buttons or the list of table names at the top of the window.
Page 175 5-94 ID-4000 administration To return to the Administration window, choose the Exit button. Editing a table record Follow this procedure to edit an existing record in a cross reference table. 1 View the desired cross reference table as described on page 5-93.
Page 176: Capturing An Authorizing Signature
ID-4000 systems. While an applicant signature can also be printed on the badge, it is different for every badge and is used to help verify the badgeholder’s identity.
Page 177 1 If the Data Entry window is not on the screen, start the ID-4000 and log in, or choose the Exit button until the window appears. 2 Choose the Administration button to display the...
Page 178: Setting Up For Remote Diagnostics
Then return to step 4. Setting up for remote If your ID-4000 system has the optional remote diagnostics diagnostics feature, an authorized ID-4000 technician can operate your system by telephone from the repair facility.
Page 179 If you know your system requires remote diagnostics, you can save time by taking the following steps before you call for service: 1 If the ID-4000 application is running, log out by choosing the Exit button until the ID-4000 Log In dialog box appears.
Page 180 ID-4000 administration 5-99 5 Verify that the modem is connected to the ID-4000 computer, to an analog telephone line, and to AC power. Be sure the modem is turned on. 6 Write down the telephone number for the line connected to the modem so you can give it to the technician.
Page 181: Id-4000 Input Devices
• Color scanner • Signature tablet A typical ID-4000 system has one or more of these input devices. (ID-4000 stations used only for verification purposes may have no input devices.) Note: Additional devices are likely to become available for use with the ID-4000 system. For information about devices not covered here, see the manual provided with the device.
Page 182: Portrait Camera
ID-4000. Portraits captured with the camera are also stored on the ID-4000 for a variety of uses, including reissue and identity verification. The camera includes an electronic flash for optimum portrait quality, image consistency and color accuracy.
Page 183: Capturing A Portrait
ID-4000 input devices 6-3 Use the following steps to capture a portrait with the Capturing a portrait ID-4000 portrait camera: 1 Choose the Print button or the Capture button after creating, retrieving or editing the applicant’s text record as described in Issuing a new badge , Reissuing a badge , or Capturing images only in Chapter 4.
Page 184: Calibrating The Camera
Calibration dialog box and set up the calibration target as follows: 1 If the Data Entry window is not on the screen, start the ID-4000 and log in, or choose the Exit button until the window appears.
Page 185 ID-4000 input devices 6-5 2 Choose the Administration button to display the Administration window. 3 Choose System Management button to display the System Management window.
Page 186 6 If the Live Settings box is not checked, click on it to display a live image on the ID-4000 display. 7 Position the blue backdrop (A) supplied with the ID-4000 exactly 5 feet (1.5 meters) from the camera lens (B).
Page 187 ID-4000 input devices 6-7 Make sure the backdrop is perpendicular (90°) to the lens axis as shown. 90° 5 ft 1.5m Note: Use only the blue backdrop. 8 Hang the calibration target oriented as shown on the portrait backdrop in the same position as the typical applicant’s head.
Page 188 Use the procedure below to calibrate the ID-4000 portrait camera for viewing the live portrait. (The live image is the image on the ID-4000 display used for posing the applicant before the portrait is captured or “frozen.”) Note: If you have not already done so, perform the steps in Setting up for calibration on page 6-4 before starting this procedure.
Page 189 ID-4000 input devices 6-9 3 Choose the Freeze button. 4 Wait for another message to appear in the bottom half of the Adjust Iris dialog box. If this message appears, go to step 5. Turn the freeze pot [right or left] and press Freeze to make another test exposure.
Page 190 6-10 ID-4000 input devices 6 Choose the Freeze button from the Adjust Iris dialog box, then return to step 4. 7 Choose the OK button to accept the calibration value, then wait for “Calibration Completed” to appear. (The system requires several seconds to calibrate itself for color, brightness and contrast.
Page 191: Color Scanner
Note that some instructions sections of the separate scanner instructions may not apply to the scanner when it is used with the ID-4000. The chapter Setting up in the scanner instruction book Turning the scanner on...
Page 192: Capturing A Portrait
6-12 ID-4000 input devices Use the following steps to capture a portrait with the Capturing a portrait color scanner: 1 Choose the Print button or the Capture button after creating, retrieving or editing the applicant’s text record as described in Issuing a new badge , Reissuing a badge , or Capturing images only in Chapter 4.
Page 193: Tonescale, Color Or Sharpness Adjustment
ID-4000 input devices 6-13 The photograph appears in the preview box. 6 Click and hold the mouse pointer in the center of the four framing bars in the preview box, then move the mouse to reposition the framed area around the applicant’s head.
Page 194: Cleaning
6-14 ID-4000 input devices troubleshooting scanned image defects and solving other problems. Depending on the ID-4000 location and environment, the Cleaning scanner may require occasional cleaning to eliminate colored streaks in the scanned image resulting from dust. Detailed cleaning instructions and a special cleaning brush are included with the Polaroid Digital Scanner Cleaning Kit provided with the scanner.
Page 195: Signature Tablet
The optional signature tablet provides a convenient way to capture applicant signatures for printing on badges and storing in the ID-4000 for verification purposes. To use the tablet, the applicant signs a pressure-sensitive writing area with a non-electronic stylus or with a ball-point pen on a paper overlay.
Page 196: Capturing A Signature
6-16 ID-4000 input devices Use the following steps to capture an applicant’s Capturing a signature signature whenever the signature capture window appears. This window usually appears immediately following portrait-capture, if your system is equipped to capture signatures. 1 Ask the applicant to use the signature pad stylus and normal pen pressure to write his or her signature on the signature pad writing surface.
Page 197: Id-4000 Output Devices
Magnetic stripe encoder • Fax-modem Note: Additional devices are likely to become available for use with the ID-4000 system. For information about devices not covered here, see the manual provided with the device. This chapter also contains instructions for the badge- finishing operations of diecutting and laminating, which provide security-encapsulation for badges after printing.
Page 198: Color Film Recorder
Color film recorder The Polaroid Digital Palette color film recorder prints full color badge photographs on Polaroid Polacolor instant film. The ID-4000 prints one or two badge images on each film sheet. (The number of badges per sheet depends on system configuration.)
Page 199: Turning The Film Recorder On And Off
Before turning on the color film recorder, make sure the Turning the film recorder on and off ID-4000 computer is off. Then turn the power switch on the front of the film recorder to On (“1”). After you turn on the power switch, a green LED on the front of the recorder indicates that power is on.
Page 200 7-4 ID-4000 output devices Load a pack of film as follows: 1 Unlatch the film door and open it. 2 Remove the empty film pack. 3 Insert the new film pack, holding it by the edges only. Slide the pack in at an angle, then push it into place.
Page 201: Printing Badge Photographs
If it is not, carefully open the film door in subdued light and push the tab out. Then close and latch the door with the white tab outside. After you have chosen the Print button from the ID-4000 Printing badge photographs...
Page 202 7-6 ID-4000 output devices After of the badge image is printed on the film, the film recorder produces an audible signal and a white LED on the front of the film recorder flashes. These signals direct you to follow the steps below to process the film: 1 Grasp the white tab, pull it straight out of the film holder and discard it.
Page 203 ID-4000 output devices 7-7 door, with the next white tab outside. Then reprint the badge (or pair of badges, if your system prints two badges on a sheet of film). 2 Grasp the processing tab in the center and pull it straight, at moderate speed and without hesitation, all the way out.
Page 204 7-8 ID-4000 output devices Caution: This process uses a caustic paste. Avoid contact with skin, eyes and mouth and keep it away from children and animals. If you get some paste on your skin, wipe it off immediately and wash with water to avoid an alkali burn.
Page 205: Cleaning The Film Recorder
If necessary, you can replace the roller assembly. (Contact Polaroid as described in Obtaining assistance in Chapter 1 for more information.) Dirt in the tab slot may also keep the film from exiting.
Page 206 7-10 ID-4000 output devices 2 Using a cotton swab, gently turn the filter wheel until the open window appears in the opening. Note: Do not touch the color filters while turning the wheel. 3 Gently wipe the face of the CRT with the cotton swab.
Page 207: Using A Different Film Type
MEK, strong detergent solutions, or abrasives of any kind. 6 Reinstall the camera back on the film recorder. The ID-4000 color film recorder is usually set up for Using a different film type Polaroid Polacolor EID Ultraviolet instant film. If you wish...
Page 208 7-12 ID-4000 output devices 2 Double-click on the Main icon to display the Main program group. 3 Double-click on the Control Panel icon to display the Control Panel. 4 Double-click on Printers to display the Printers dialog box. 5 Click on CI-5000+ in the Installed Printers list to highlight it, then click on the Setup button to display the CI-5000+ Spooler dialog box.
Page 209 10 Double-click on the Contol-menu box in the upper left of the Control Panel window to close the Control Panel. 11 Start the ID-4000 application template by displaying the Log In dialog box and logging in as described in Chapter 3.
Page 210: Color Thermal Printer
ID card images on 3 x 4 in. thermal paper. The ID-4000 prints one or two badge images on each sheet of paper. (The number of badges per sheet depends on system configuration.)
Page 211: Loading Paper And Ink Cartridges
Printing badge images After you have chosen the Print button from the ID-4000 Data Entry window and performed any appropriate image-capture operations described in Chapter 4, the ID-4000 display prompts you to print a badge. When you...
Page 212: Black And White Thermal Printer
ID-4000. Turning the printer on Before turning on the color thermal printer, make sure the ID-4000 computer is off. Then turn on the black and and off white thermal printer. (See the operating instructions provided with the printer for the exact location of the power switch or button.)
Page 213: Printing A Badge
ID-4000 output devices 7-17 After you have chosen the Print button from the ID-4000 Printing a badge Data Entry window and performed any appropriate image-capture operations described in Chapter 4, the ID-4000 display prompts you to print a badge. When you choose OK, the ID-4000 computer transmits the image to the thermal printer.
Page 214: Black And White Pvc Printer
Black and white PVC printer The black and white PVC printer is provided as an option with ID-4000 systems. It prints a black-and-white portrait, other identification images and text directly on a vinyl (PVC) card. The card requires no diecutting or laminating.
Page 215: Turning The Printer On And Off
ID-4000 output devices 7-19 Before turning on the PVC printer, make sure the ID-4000 Turning the printer on and off computer is off. Then turn the printer power switch (A) on the back of the printer to On (“1”). Note: You can turn on the ID-4000 computer immediately after you turn on the printer.
Page 216: Cleaning The Printer
7-20 ID-4000 output devices card into the right side of the printer with the shiny side facing you. The printer rollers engage the card, print it, and then eject it from the left side of the printer. (See the printer instructions for more detail, if necessary.) Note: If the amber light is flashing, clean the printer as described below before inserting the blank card.
Page 217: Laser Printer
ID-4000 output devices 7-21 Laser printer The laser printer provided as an option with ID-4000 systems prints black-and-white text and graphics for dossiers and reports. It can also be used for printing with other Windows applications provided with the ID-4000.
Page 218: Bar-Code Label Printer
Turn the printer on before turning on the ID-4000 computer. When turning the ID-4000 off, turn the computer off before turning off the printer. Loading the printer For blank label specifications and the loading procedure, see the instructions provided with the printer.
Page 219 Note: Bar-code label printing can be turned off with the ID-4000 Application Builder. See the Badge Designer chapter of ID-4000 Application Builder Guide for more information. Batch-printing bar-code labels You can also batch-print bar-code labels for selected database records.
Page 220: Magnetic Stripe Encoder
Before turning on the magnetic stripe encoder, make Turning the encoder on and off sure the ID-4000 computer is off. Then turn on the encoder according to the instructions provided with it. Note: You can turn on the ID-4000 computer immediately after you turn on the encoder.
Page 221 Because magnetic stripe encoding usually takes place after diecutting and laminating, it is sometimes more efficient to diecut, laminate and encode in small batches. The ID-4000 is designed to provide such batch processing. To process in batches, perform the usual badge-printing sequence without encoding the magnetic stripes.
Page 222 7-26 ID-4000 output devices You must also have all the laminated badges associated with the selected records on hand for encoding. To batch-encode the badges, you select Batch Encode from the batch-processing window and follow on-screen instructions.
Page 223: Fax-Modem
ID-4000 output devices 7-27 Fax-modem The fax-modem offered as an option with ID-4000 systems, along with optional remote diagnostics software, allows an authorized service technician to operate your system by telephone from the repair facility. When used with the optional facsimile utility software, the fax-modem allows you to transmit and receive facsimiles (“faxes”) with the ID-4000 computer.
Page 224: Receiving Faxes
7-28 ID-4000 output devices To receive, review or print a facsimile with the ID-4000 Receiving faxes system, hold down the ALT key and press the TAB key until “Program Manager” appears in the center of the current window. Then release the ALT key to display the Program Manager window.
Page 225: Diecutting And Laminating Instructions
1 Insert the photograph into the diecutter and align the badge image with the diecutter opening. The diecutter above is used with ID-4000 systems that print one badge on each sheet. Systems that print two badges per sheet use a diecutter slightly different from the one shown.
Page 226: Laminating
7-30 ID-4000 output devices 2 While holding the sheet in position, pull the diecutter handle to trim the image. 3 Release the handle and remove the scrap from the diecutter. After diecutting, proceed to Laminating below. After diecutting a badge photograph as described above,...
Page 227: Adjusting Laminator Temperature
ID-4000 output devices 7-31 3 Insert the carrier into the laminator. The laminator starts automatically and pulls the carrier through. 4 Wait for the carrier to emerge from the laminator, then allow it to cool for several seconds before removing it from the laminator slot.
Page 228: Adjusting Printed Image Position And Size
(Clockwise increases temperature.) Wait a few minutes for the temperature to stabilize, then check the thermometer and adjust again if necessary. If your ID-4000 system is new or you started using a Adjusting printed image position and size different diecutter, you may need to adjust the position or size of your printed ID card images so they align with the diecutter openings.
Page 229 ID-4000 output devices 7-33 When you choose the icon, the Diecut Area Adjustment window appears. 3 If the appropriate printer and badge format are not displayed at the bottom of the window, pull down the File menu, choose Card, then choose the correct printer and badge format.
Page 230 8 When the images are positioned and sized as desired, pull down the File menu and choose Save. 9 Return to the ID-4000 application. (Hold the ALT key, press the TAB key until “ID-4000” appears, release the ALT key.) 10 Print a badge and check the alignment of the images with the diecutter openings.
Page 231: Adjusting Portrait-Printing
ID-4000 output devices 7-35 Adjusting portrait-printing Adjusting color in If portrait color balance appears normal on the ID-4000 printed portraits display but seems incorrect on printed badges, follow the procedure below. This procedure changes the color information transmitted to the printer whenever a portrait is printed.
Page 232 7-36 ID-4000 output devices Overview of color adjustment Using the following procedure, you can print up to 27 portrait samples with the range of color-balance values shown in the following tables. No Red Change No color change +Green -Green +Blue...
Page 233 +Blue After printing one or more of the sample sets, you choose the most satisfactory portrait from among them. The ID-4000 then stores the color correction values necessary to achieve the appearance of the portrait you selected. If necessary, you can also change the amount of color added or subtracted to any of six different values.
Page 234 7-38 ID-4000 output devices Color adjustment procedure 1 If the Data Entry window is not on the screen, start the ID-4000 and log in, or choose the Exit button until the Data Entry window appears. 2 Choose the Administration button to display the...
Page 235 ID-4000 output devices 7-39 3 Choose the System Management button to display the System Management window. 4 Choose the Calibration button from the System Management window to display the Calibrate dialog box.
Page 236 7-40 ID-4000 output devices 5 Choose Adjust Image Output Color to display the Color Correction dialog box. 6 Choose the printer to be calibrated from the Output Devices menu. 7 Capture a portrait for use in calibration by choosing the Capture button, then capturing a portrait of a typical subject.
Page 237 ID-4000 output devices 7-41 9 Choose the Print Set button to print the sample color group you selected in step 7 and to display the Output Device Calibration dialog box. Note: Printing the sample color group may require a few minutes.
Page 238: Adjusting The Brightness Of Printed Portraits
Chapter 6 instead of adjusting the portrait printing. This procedure applies to all ID-4000 output devices used for printing portraits. (You select the device to be adjusted during the procedure.) Corrections you make with this procedure do not affect the non-portrait areas of the printed badges.
Page 239 ID-4000 output devices 7-43 Brightness adjustment procedure 1 If the Data Entry window is not on the screen, start the ID-4000 and log in, or choose the Exit button until the window appears. 2 Choose the Administration button to display the...
Page 240 7-44 ID-4000 output devices 3 Choose the System Management button to display the System Management window. 4 Choose the Calibration button to display the Calibrate dialog box.
Page 241 ID-4000 output devices 7-45 5 Choose Adjust Image Output Color to display the Color Correction dialog box. 6 Choose the Color/Brightness button to display the Brightness Adjustment dialog box. 7 Choose the printer to be calibrated from the Output Devices menu.
Page 242 7-46 ID-4000 output devices 8 Capture a portrait for use in calibration by choosing the Capture button, then capturing a portrait of a typical subject. 9 Choose the Print Set button to print a sample brightness group and to display the Output Device Calibration dialog box.
Page 243 ID-4000 output devices 7-47 To return to a sample set printed earlier without printing it again, choose the Print Set menu. Then choose the desired print set from the menu. (The number of the print set on the menu corresponds to the number on the printed sample sheet.)
Page 244: Glossary
Glossary Icon buttons Access Maintenance Assign access privileges to users. Activity List Search the database for activity types. Add Add the current data to the database as a new entry. Administration Perform database and system management tasks. Advanced Search Set criteria for searching the database.
Page 245 Batch Print Print badges for all tagged records. Calibration Adjust system components. Capture Capture or recapture an image and store it in the ID-4000 database. Card History View or print history of applicant transactions. Change Database Login Change the database log-in information.
Page 246 Error Log View, print, or delete the error log. Exit Current Window Close the current window. Exit System Exit the ID-4000 system and log out. Export Text Export text data from the database to an external file. Export Text and Images Export text and images for use by other ID-4000 systems.
Page 247: Definitions
(for example, S%, Smi%, %th, and S%h), or by itself in a field. If you type % by itself in a field, the ID-4000 retrieves all records in the database. _ The “_” (underscore) wildcard character acts as a place holder and means “any character”.
Page 248 “ASCII” is the abbreviation for American Standard Code for Information Exchange. audit log Captures the date, time, and the operator’s user ID for many different ID-4000 transactions. For more information on the types of transactions that the audit log captures, refer to Chapter 5.
Page 249 Control menu box. Not all windows and dialog boxes have Control menu boxes. cross-reference table Used in data entry windows of some ID-4000 systems to help make data entry faster and more accurate. For example, a field for an employee...
Page 250 You can view ID-4000 disk drive statistics, such as drive size, space available and number of portraits stored, in the Statistics window.
Page 251 To retrieve text and/or image data from external files for use in other ID-4000 systems or in other applications. input device A device, such as a camera, scanner, signature tablet, or bar-code reader, that you use to input information to the ID-4000 database.
Page 252 Glossary G-9 key Allows the user certain access privileges to the ID-4000. A user can have one or more keys assigned to their account. list box A box that contains two or more choices. To choose an item from a list box, you either double-click the item, or click on the item to highlight it and then press ENTER.
Page 253 An individual that uses the ID-4000 system for entering, editing, and retrieving applicant data, capturing portraits and other images, and printing badges.
Page 254 ID A unique string of up to ten characters, numerals, and/or spaces (but not including symbols and punctuation marks) that identifies you as a valid user of the ID-4000 system. You must enter your user name, user ID and password to successfully log into the ID-4000 system.
Page 255 A string of up to 20 characters, numerals, and/or spaces (but not including symbols and punctuation marks) that identifies you as a user of the ID-4000 system. You must enter your user name, user ID and password to successfully log into the ID-4000 system.
Page 256: Index
Index access privileges, setting, 5-52 access requirements, setting, 5-46 adjusting laminator temperature, 7-31 adjusting printed image position and size, 7-32 administration overview, 5-1 administrative operations, 5-2 advanced search, 4-18 application templates, 2-3 assistance, obtaining, 1-3 audit log, 5-41 authorizing signature, capturing, 5-95 backing up and restoring files, 5-59 Badge Type field, 4-13 badge-finishing equipment, 2-11...
Page 257 Card History Data Entry window, displaying, 5-72 card history database, searching, 5-74 FCC notice, 1-4 card history operations, 5-71 features, ID-4000, 2-4 card history records, deleting, 5-80 fields, completing, 4-11 card history records, displaying all, 5-73 file formats, image, 4-38...
Page 258 Oracle DLL files, renaming, 5-89 import templates, 5-17 Other instructions, 1-2 importing text and images, 5-18 importing text data, 5-9 installing or updating ID-4000 software, 5-85 packing databases, 5-34 instructions, other, 1-2 password (user) maintenance, 5-3 issuing a new badge, 4-26...
Page 259 3-8 turning off the system, 3-9 signature tablet, 2-6 signature, applicant, capturing, 6-16 signature, authorizing, 5-95 updating or installing ID-4000 software, 5-85 size and position of printed image, adjusting, 7-32 software, description, 2-12 validation, field, 4-14 software, installing or updating, 5-85...

Polaroid ID-4000 User Manual

License Agreements

Introduction

ID-4000 Description

ID-4000 Application Templates

Features

System Components

Getting Started

General Operating Information

Starting up

Shutting down

ID-4000 Operation

Operational Overview

Working with Text Records

Finding Text Records

Capturing Images and Printing Badges

Verifying Text Data and Images

Printing a Dossier

Converting Images

ID-4000 Administration

Administration Overview

User Password Maintenance

Creating Reports

Database Management

System Management

Batch Operations

Card History Operations

Installing or Updating ID-4000 Software

Miscellaneous Administrative Operations

ID-4000 Input Devices

Portrait Camera

Color Scanner

Signature Tablet

ID-4000 Output Devices

Color Film Recorder

Color Thermal Printer

Black and White Thermal Printer

Black and White PVC Printer

Laser Printer

Bar-Code Label Printer

Magnetic Stripe Encoder

Fax-Modem

Diecutting and Laminating Instructions

Adjusting Portrait-Printing

Glossary

Index

Quick Links

User Guide

Troubleshooting

Need help?

Questions and answers

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Summary of Contents for Polaroid ID-4000