Print On Demand - Sharp MX-7000N Manual

Print on Demand

The Sharp MX-7000N offers several print on demand options.
With Document Filing, the job is stored on the hard drive of the
device where it can be accessed and reprinted at a later stage
either from the desktop or from the control panel of the device. Us-
ers can choose to deposit documents into a general folder or into a
specific folder of their choosing, which can be protected with a PIN.
In Hold Only, a print job is sent to the queue of the device, where
it is held until the user releases the job from the touch screen con-
trol panel. This allows the user to avoid documents being removed
in error by other users. Documents can be safeguarded with the
addition of a PIN, preventing other users from being able to release
the job from the queue. This is an essential feature for devices
that are out of the line of sight in companies needing to comply
with government data legislation acts such as HIPAA and Gramm-
Leach-Bliley.
In Hold after Print, a job is printed, but holds the file is held in the
memory of the device instead of being deleted immediately. This
allows the user to reprint the file again if required from the device.
Sample Print is useful when producing long print runs of large
complex documents. The printer outputs a single copy of the docu-
ment, allowing the user to check if the document has printed cor-
rectly. If correct, the user can release the remainder of the print run
without having to resubmit the job to print.
Storing a Job Into Document Filing
First, the user selects the Document Filing tab at the top of the
menu screen (Figure 4). Users then select Scan-to-HDD to scan
or copy a file into storage (Figure 5). Users can choose to copy the
document and save a copy for reuse, or simply store the document
with no output. The user enters the necessary information pertain-
ing to the file being stored.
Users must set up a user name and password in order to use
secure printing, to hold the file in memory, or to store files to be
reprinted at a later time (Figure 6). This user name/password is
needed the each time a user retrieves a document or if security is
set up at the folder level.
They also must select a unique and recognizable filename and
choose a folder (Quick, Main or Custom) to store the document in.
The user can customize a folder for a group or a specific purpose.
In Figure 7, BERTL placed the file in a newly-created folder.
When the user wants to retrieve this document for printing, they
must login with the user name and password and select the folder
the document resides in. If the user does not know the folder de-
tails, they can select a folder and browse the folder's contents.
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page 31 • September 1, 006
Figure 4
Figure 5
Figure 6
Figure 7
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Sharp MX-7000N