Oce im5530 User Management Manual
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Oce im5530 User Management Manual

Oce im5530 User Management Manual

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Download this manual See also: Operator's Manual
Océ
User Management Guide
im5530 / im6030 / im7230 / im8530
For Océ and Imagistics Models

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Summary of Contents for Oce im5530

  • Page 1 Océ User Management Guide im5530 / im6030 / im7230 / im8530 For Océ and Imagistics Models...

  • Page 3: Software License Agreement

    SOFTWARE LICENSE AGREEMENT INSTALLING OR OTHERWISE USING THIS SOFTWARE PRODUCT CONSTITUTES YOUR ACCEPTANCE OF THE FOLLOWING TERMS AND CONDITIONS (UNLESS A SEPARATE LICENSE IS PROVIDED BY THE SUPPLIER OF APPLICABLE SOFTWARE IN WHICH CASE SUCH SEPARATE LICENSE SHALL APPLY). IF YOU DO NOT ACCEPT THESE TERMS, YOU MAY NOT INSTALL OR USE THIS SOFTWARE, AND YOU MUST PROMPTLY RETURN THE SOFTWARE TO THE LOCATION WHERE YOU OBTAINED IT.

  • Page 4: Limitation Of Liability

    ALL INFORMATION CONTAINED HEREIN THAT IS PROVIDED BY Océ AND ITS AFFILIATES PURSUANT TO A EULA IS PROVIDED “AS IS” WITHOUT WARRANTY OF ANY KIND, EITHER EXPRESS OR IMPLIED. Limitation of Liability IN NO EVENT WILL Océ OR ITS SUPPLIERS BE LIABLE TO YOU FOR ANY DAMAGES, WHETHER IN CONTRACT, TORT, OR OTHERWISE (EXCEPT PERSONAL INJURY OR DEATH RESULTING FROM NEGLIGENCE ON THE PART OF Océ...

  • Page 5: Trademarks And Copyright

    TRADEMARKS AND COPYRIGHT Trademarks The official name of Windows 98 is Microsoft Windows 98 Operating System. The official name of Windows Me is Microsoft Windows Me Operating System. The official name of Windows 2000 is Microsoft Windows 2000 Operating System. The official name of Windows XP is Microsoft Windows XP Operating System.

  • Page 6: Preface

    Preface Thank you for purchasing an Océ im8530 Series Multifunctional Digital System. This User Man- agement Guide explains the instructions how to manage the equipment with user management functions, such as department management, User Management Setting, and User Authentica- tion for Scan to E-mail. About This Guide This manual explains describes how to manage this equipment using the functions of “Depart- ment Management”, “User Management Setting”...
  • Page 7 Other guides are provided by the User Documentation CD-ROM in PDF files: Printer Utility Guide This Printer Utility Guide explains how to operate and set up the network functions such as the network scanning function and job management, using the Printer Utility (Web-based utility) from client computers. Network Administration Guide This Network Administration Guide explains the guidelines for setting up network servers to provide various network services, and troubleshoot-...

  • Page 8: To Read Manuals In Pdf (Portable Document Format) Files

    Network Fax Guide This Network Fax Guide explains how to use the network fax function that enable users to operate fax and internet fax sending from a client computer via network. User Management Guide This User Management Guide describes how to manage this equipment using the functions of “Department Management”, “User Management Setting”...

  • Page 9: Precautions In This Manual

    Precautions in this manual To ensure correct and safe use of this equipment, this operator’s manual describes safety pre- cautions according to the three levels shown below. You should fully understand the meaning and importance of these items before reading this manual.
  • Page 10 Preface...

  • Page 11: Table Of Contents

    TABLE OF CONTENTS SOFTWARE LICENSE AGREEMENT ............1 TRADEMARKS AND COPYRIGHT...............3 Preface......................4 About This Guide..................4 Conventions ..................4 Lineup of Our Manuals ................4 To read manuals in PDF (Portable Document Format) files ....6 Precautions in this manual ................7 Chapter 1 Setting up User Management Enabling Department Management ............
  • Page 12 TABLE OF CONTENTS...
  • Page 13 Setting up User Management In the User Management tab page, you can enable or disable the department management, configure the User Management Setting, and configure the User Authentication for Scan to E-mail. Enabling Department Management ...............12 Setting up User Management Setting ..............15 Enabling User Management Setting ....................16 Managing User Information.......................26 How to Login to Touch Panel ......................43...

  • Page 14: Enabling Department Management

    1 Setting up User Management Enabling Department Management The department management is disabled as the default setting. When you want to manage the counters for every department, enable the department management. If the department manage- ment is enabled, the department code input screen will be displayed in the Touch Panel Display when you perform copying, scanning, faxing, and e-Filing box operations to manage the opera- tions separately every department.
  • Page 15 Click [Department Setting]. The Department Setting page opens. Specify the following items and click [Finish]. Department Code Select whether the department management is enabled or disabled. When the User Management Setting is enabled, the Department Code option cannot be disabled. Enabling Department Management...
  • Page 16 1 Setting up User Management Department Code Enforcement Select whether invalid jobs, which a department code is not specified or invalid department code is specified, are printed or stored in the invalid job list when the department code is enabled. ON —...

  • Page 17: Setting Up User Management Setting

    Setting up User Management Setting When the User Management Setting is enabled, users must enter the user name and password before operating this equipment. Therefore, you can secure the equipment from the unexpected users. When the User Management Setting is enabled, the following functions will be available. The counters for each user can be managed.

  • Page 18: Enabling User Management Setting

    1 Setting up User Management Please remember the following limitations and considerations for the User Management Setting. The jobs cannot be printed or deleted from Printer Utility. When you want to print or delete the jobs, please perform the operation from the [JOB STATUS] button on the Control Panel. The department codes that any users are registered cannot be deleted.

  • Page 19: Enabling Windows Domain Authentication

    Enabling Windows Domain Authentication To use the Windows Domain Authentication, you must have Windows Domain Authentication system in your network. Enabling Windows Domain Authentication Click the User Management tab and the Authentication menu. The login page is displayed. Enter the administrator password and click [Login]. The Authentication page is displayed.
  • Page 20 1 Setting up User Management Select “Enable” in the “User Authentication” drop down box, and select how invalid jobs are processed in the “User Authentication Enforcement” drop down box. Then click [Next]. In the “User Authentication Enforcement” drop down box, select whether invalid jobs, which an authentication failed, are printed or stored in the invalid job list.
  • Page 21 Enter the following items and click [Next]. Domain Name — Enter the domain name in your network. PDC — Enter the server name or IP address of the Primary Domain Controller. BDC — Enter the server name or IP address of the Backup Domain Controller as you required.
  • Page 22 1 Setting up User Management Specify how the From Address is set for Scan to Email. When the User Authentication for Scan to Email is not enabled, these settings are not used for Scan to Email. Setting Address is 'User Name + @ + Mail Domain Name' — Select this to set the From Address as “User Name@Mail Domain Name”, whose “User Name”...

  • Page 23: Enabling Ldap Authentication

    Enabling LDAP Authentication To enable the LDAP Authentication, you must have LDAP directory service in your network. Before enabling the LDAP Authentication, please see “Setting up LDAP Authentication Ser- vice” in the Network Administration Guide. To enable LDAP with SSL, please see the description for LDAP Session in Printer Utility Guide.
  • Page 24 1 Setting up User Management Select “Enable” in the “User Authentication” drop down box, and select how invalid jobs are processed in the “User Authentication Enforcement” drop down box. Then click [Next]. In the “User Authentication Enforcement” drop down box, select whether invalid jobs, which an authentication failed, are printed or stored in the invalid job list.
  • Page 25 Specify the following items and click [Next]. Role Based Access — Select whether the Role Based Access Control is enabled or not. LDAP Server — Select the LDAP server that manages the Role Based Access Control. When you enable the Role Based Access Control, you must also configure the LDAP server to manage the operation of this equipment using Role Based Access Control.
  • Page 26 1 Setting up User Management Specify how the From Address is set for Scan to Email. When the User Authentication for Scan to Email is not enabled, these settings are not used for Scan to Email. Setting Address is 'User Name + @ + Mail Domain Name' — Select this to set the From Address as “User Name@Mail Domain Name”, whose “User Name”...

  • Page 27: Enabling Mfp Local Authentication

    Enabling MFP Local Authentication When no network authentication system is configured in your network, you can enable the MFP Local Authentication. The MFP Local Authentication uses the account information that is registered in this equipment for the authentication. Therefore, you must register the user account information first before enabling the MFP Local Authentication.

  • Page 28: Managing User Information

    1 Setting up User Management Select “Enable” in the “User Authentication” drop down box, and select how invalid jobs are processed in the “User Authentication Enforcement” drop down box. Then click [Next]. In the “User Authentication Enforcement” drop down box, select whether invalid jobs, which an authentication failed, are printed or stored in the invalid job list.
  • Page 29 When the Windows Domain or LDAP Authentication is used and the “Create User Informa- tion Automatically” option is enabled when enabling the User Management Setting, the user information can be registered automatically in the equipment when a user enters the user name and password in the User Authentication screen and then enter the department code.
  • Page 30 1 Setting up User Management Click [New] to create a new user or click the user name link to mod- ify the existing user information. The User Information page is opened. Setting up User Management Setting...
  • Page 31 Enter the following items and press [Save]. User Name — Enter a login user name. You can enter up to 128 characters. Domain Name — Select the domain name that this user will login. The domain name that is set while enabling the Windows Domain authentication is used for the authentication.
  • Page 32 1 Setting up User Management Click the User Management tab. The login page is displayed. Enter “Admin” in the “User Name” field, enter the administrator password in the “Password” field, and click [Login]. The User Information List submenu page is displayed. Users can also login using the user name, domain name (required only when Win- dows Domain Authentication is enabled), and password that has been set as the Account Manager in the User Information.
  • Page 33 Click [OK] to delete the user information. The selected users are deleted. Deleting all user information When the user’s jobs are in progress or the user currently log in the touch panel, the user information cannot be deleted. The “Undefined” user information cannot be deleted. Click the User Management tab.
  • Page 34 1 Setting up User Management Click [Delete All]. The confirmation dialog box appears. Click [OK] to delete all user information. The counters of selected users are cleared. Resetting the counters for specific users When the user’s jobs are in progress or the user currently log in the touch panel, you cannot reset the user’s counters.
  • Page 35 Enter “Admin” in the “User Name” field, enter the administrator password in the “Password” field, and click [Login]. The User Information List submenu page is displayed. Users can also login using the user name, domain name (required only when Win- dows Domain Authentication is enabled), and password that has been set as the Account Manager in the User Information.
  • Page 36 1 Setting up User Management Resetting the counters for all users When the user’s jobs are in progress or the user currently log in the touch panel, you cannot reset the user’s counters. Click the User Management tab. The login page is displayed. Enter “Admin”...
  • Page 37 Click [Reset All Counters]. The confirmation dialog box appears. Click [OK] to reset all counters. The counters of selected users are cleared. Exporting User Information and Counters The user information can be exported as a CSV file for use in other equipment. Click the User Management tab.
  • Page 38 1 Setting up User Management Enter “Admin” in the “User Name” field, enter the administrator password in the “Password” field, and click [Login]. The User Information List submenu page is displayed. Users can also login using the user name, domain name (required only when Win- dows Domain Authentication is enabled), and password that has been set as the Account Manager in the User Information.
  • Page 39 Click [Create New File] of which you want to export. Export (Small/Large Counter) — Click [Create New File] of this area to export the counter information only. Export (User Information) — Click [Create New File] of this area to export the user information only.
  • Page 40 1 Setting up User Management Select the file location and select “All Files” in the “Save as type” drop down box. Then click [Save]. The CSV file that contains the user information data is saved in a selected location. Importing User Information You can import user information from a file that has been exported from another device such as cm4531 Series, im8530 Series, im4530 Series, and im2830 Series.
  • Page 41 Win- Items dows LDAP Local Supplements Domain Set Limitation When the value is blank or invalid value is entered, the value is set to “OFF”. Maximum reached When user sends a print job while importing the user information, the alert message will be displayed to tell that the equipment cannot receive the print job.
  • Page 42 1 Setting up User Management Click the “Export/Import” link at the upper right of the page. The Export/Import window appears. Click Import menu and click [Browse...]. The Choose file dialog box appears. Select the CSV file that contains user information data and click [Open].
  • Page 43 Click [Import]. The data is imported to the User Information list page. Viewing the own user information by a user Users can view the own user information by login the User Confirm/Create/Modify page. When the Role Based Access Control is enabled, users can also confirm the functions to be allowed. Click the User Management tab.
  • Page 44 1 Setting up User Management The User Information page is displayed. Changing a password by a user (Local MFP Authentication only) When the Local MFP Authentication is enabled, not only an administrator or account managers but also each registered user can change the password himself. Click the User Management tab.

  • Page 45: How To Login To Touch Panel

    Click [Change Password]. The Change Password window appears. Enter the following items and click [Save]. Old Password — Enter your login password. New Password — Enter a new login password. You can enter up to 64 characters. Retype Password — Enter a new login password again. Click [OK].
  • Page 46 1 Setting up User Management The menu for user authentication appears. MFP local Authentication, LDAP Authentication Windows Domain Authentication The domain name previously set by the network administrator is displayed in [DOMAIN]. If the preferred domain name is not displayed in [DOMAIN], press the [DOMAIN] button and then select the preferred domain name.
  • Page 47 Enter the user name (maximum 128 letters) and then press the [ENTER] button. Press the [PASSWORD] button. Enter the password (maximum 64 letters) and then press the [ENTER] button. Setting up User Management Setting...
  • Page 48 1 Setting up User Management Press the [ENTER] button. The menu will switch and the equipment will be ready to be used. If the user information is incorrectly entered, the menu will not switch. In this case, press the [FUNCTION CLEAR] button and then enter it again. When the Windows Domain or LDAP authentication is used, the Entering the Depart- ment Code screen will be displayed if the entered user information is not registered in the equipment.
  • Page 49 Displaying the available number of copies How many copies the user and the department have remaining is displayed, respectively. The number appears for 5 seconds on the upper right of the screen. USER: Available number of copies for the user DEPARTMENT: Available number of copies for the department The display differs depending on the management setting of this equipment.

  • Page 50: Setting Up User Authentication For Scan To E-Mail

    1 Setting up User Management Setting up User Authentication for Scan to E-mail When the User Authentication for Scan to Email is enabled, users must enter the user name and password before performing Scan to E-mail. You can select either the SMTP or LDAP for User Authentication for Scan to Email. P.48 “Enabling User Authentication for Scan to Email (SMTP)”...
  • Page 51 Select “SMTP” in the “Method” drop down box and click [Next]. This equipment can set the authentication for Scan to Email, but cannot set the authentication for Internet Fax transmission. If you do not want to allow users to per- form the Internet Fax transmission, check the “Internet Fax Not Allowed”...
  • Page 52 1 Setting up User Management Specify how the From Address is set for Scan to Email. Setting Address is 'User Name + @ + Mail Domain Name' — Select this to set the From Address as “User Name@Mail Domain Name”, whose “User Name” is the user name that is entered on the Touch Panel Display for the authentication, and “Mail Domain Name”...
  • Page 53 Enter the administrator password and click [Login]. The Authentication page is displayed. Click [User Authentication for Scan to Email]. The User Authentication for Scan to Email page opens. Select “LDAP” in the “Method” drop down box and click [Next]. This equipment can set the authentication for Scan to Email, but cannot set the authentication for Internet Fax transmission.
  • Page 54 1 Setting up User Management Select the LDAP server to be used for the authentication and click [Next]. The LDAP server to be used for the authentication must be configured in the Directory Service submenu page in the Maintenance menu. Setting up User Authentication for Scan to E-mail...
  • Page 55 Specify how the From Address is set for Scan to Email. Setting Address is 'User Name + @ + Mail Domain Name' — Select this to set the From Address as “User Name@Mail Domain Name”, whose “User Name” is the user name that is entered on the Touch Panel Display for the authentication, and “Mail Domain Name”...
  • Page 56 1 Setting up User Management Setting up User Authentication for Scan to E-mail...

  • Page 57: Index

    INDEX ........29 Account Manager ............19 ........13 Department Code ....14 Department Code Enforcement ........29 Department Number ..........19 Domain Name ........16 LDAP Authentication ........44 LDAP authentication ........29 Maximum reached ......16 MFP Local Authentication ......
  • Page 58 INDEX...
  • Page 59 im5530/6030/7230/8530...

This manual is also suitable for:

Im7230Im8530Im6030

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