Table of Contents
Advertisement
Quick Links
Advertisement
Table of Contents
Related Manuals for Sharp MXUSX5 - Desk - PC
Summary of Contents for Sharp MXUSX5 - Desk - PC
- Page 1 Sharpdesk R3.1 User’s Guide Version 3.1.08 Sharpdesk User’s Guide...
- Page 2 Copyright © 2000-2004 by Sharp Corporation. All rights reserved. Reproduction, adaptation or translation without prior written permission is prohibited, except as allowed under copyright laws. Trademark Acknowledgements ® Sharp is a registered trademark of Sharp Corporation. ™ Sharpdesk is a trademark of Sharp Corporation.
-
Page 3: Table Of Contents
Table of Contents Chapter 1 Introduction.......................1 Overview ..........................2 About This Guide........................3 User’s Guide Organization..................... 3 Definitions of Terms ......................4 Sharpdesk Online Help ......................4 Chapter 2 Installing Sharpdesk ..................5 Installation Procedure......................5 Software Location......................5 User File Location ......................5 Sharpdesk CD Installation.................... - Page 4 Chapter 4 Working with Sharpdesk ................17 Introduction .......................... 17 Viewing Images and Documents..................17 Working within a Folder ....................18 Working with Images ...................... 19 Combine ........................19 Split..........................19 Rotate........................... 19 Controlling the Desktop Display..................20 Changing the Thumbnail Size ..................20 Adding/Removing an Application on the Output Zone ..........
- Page 5 Setup Required......................... 30 Index Databases ......................30 Ignored Words......................31 Restrictions........................31 Searching ..........................32 To run a search......................... 32 Search Query Syntax ....................... 32 Phrases......................... 33 Wildcards (* and ?)..................... 33 Examining the Results..................... 35 Sorting the Results List....................36 Moving Files........................
- Page 6 Chapter 6 Composing with Sharpdesk .................48 Introduction .......................... 48 Starting Composer........................ 50 Menu Bar ......................... 50 Toolbar..........................50 Work Area........................50 Reference Area ........................ 51 Menu Options ........................51 Toolbar Options....................... 52 Working with Composer...................... 53 Loading Pages into Composer ..................53 Adding Pages into Composer ..................
- Page 7 Chapter 7 Sharpdesk Imaging ..................58 Introduction .......................... 58 Basic Imaging Concepts....................... 58 What is Imaging?......................58 Types of Images....................... 59 Image File Formats......................59 Image Documents......................59 Sharpdesk Imaging....................... 60 Imaging Application......................60 Display Images......................60 Convert Image Files....................61 Change Image Display....................
- Page 8 Chapter 8 Converting Images to Text................73 Introduction .......................... 73 Setting Convert by OCR Options ..................74 Setting the Output File format..................75 Setting the Original Document Layout................76 Setting Languages in Document ..................76 Selecting a User Dictionary..................... 77 Selecting an existing dictionary.................. 77 Modifying a user dictionary ..................
-
Page 9: Chapter 1 Introduction
This User’s Guide describes the standard features of Sharpdesk. Sharpdesk also works with other Sharp products that might add new capabilities to Sharpdesk that are not included in this Guide. The details of these new capabilities are described in the literature that comes with the Sharp product that “links in”... -
Page 10: Overview
• documents into your PC using all of the scanning controls and options provided with your TWAIN scanner or Sharp multi-functional peripheral (MFP) with the Network Scanner Tool option. Sharpdesk provides you with both “simple” scanning options as well as “advanced”... -
Page 11: About This Guide
About This Guide This User’s Guide assumes you have a basic understanding of Windows operation and are familiar with Windows terms. This includes how to start your system and navigate within a Windows environment, and perform such basic Windows functions as copying, printing and moving documents. -
Page 12: Definitions Of Terms
Definitions of Terms As you work with Sharpdesk, keep in mind how the following terms are used: Images In Sharpdesk, the term Image refers to items that can be loaded into Imaging. Devices A device is a piece of hardware such as a scanner, printer, fax machine, digital camera or copier. Optical Character Recognition (OCR). -
Page 13: Chapter 2 Installing Sharpdesk
Software Location By default, the Sharpdesk software is installed on your default boot drive (usually C:\) in a folder named Sharpdesk (the full path is C:\Program Files\Sharp\Sharpdesk\), unless you specify another drive and/or folder during installation. The installation process also changes some of your system files to allow all the Sharpdesk components to work properly. -
Page 14: Sharpdesk Cd Installation
Sharpdesk CD Installation To install Sharpdesk from a CD: 1. If any Windows applications are open, close them to ensure that the software installs properly. In particular, anti-virus programs such as “Norton AntiVirus” may report false warnings if they are not disabled prior to installation. 2. -
Page 15: Uninstalling Sharpdesk
Uninstalling Sharpdesk If you need to uninstall Sharpdesk, you can do so using the following standard Windows procedure for uninstalling software. 1. Click the Windows Start button, then Settings and Control Panel. 2. Double-click Add/Remove Programs. Add/Remove Programs Properties Dialog Box 3. -
Page 16: Chapter 3 Sharpdesk Overview
Chapter 3 Sharpdesk Overview Introduction Sharpdesk is a Windows application that provides integrated organization for all your paper and electronic documents and images. With Sharpdesk, you can: • Scan and view documents • Convert images into text documents • Organize documents and images among Windows folders •... -
Page 17: Starting Sharpdesk
Starting Sharpdesk You can start Sharpdesk from the Windows Start menu by clicking Start, pointing to Programs, then to Sharpdesk, and finally clicking Sharpdesk. You can also start Sharpdesk from the Windows desktop by double-clicking the Sharpdesk shortcut icon. Menu Bar Toolbar Folder Window... -
Page 18: Work Area
Work Area The work area displays the contents of a selected folder in a thumbnail view. From the work area, you can select a file to work with, and then view it, convert it to text, or print it. Output Zone The Sharpdesk Output Zone displays icons for various destinations you can send files to. -
Page 19: Navigating In Sharpdesk
Navigating in Sharpdesk Working with Sharpdesk is very easy. It is designed to let you find your images and documents quickly using the Folder Window, the Menu Bar, and the Toolbar. Working with the Folder Window By default, the Folder Window appears at the left on the Sharpdesk screen. The Folder Window can be used much like Windows Explorer to locate and display information from Sharpdesk, your hard disk, or any connected network drives. - Page 20 • Sharpdesk Folders — add a folder shortcut to the Sharpdesk Folder window, reorder folders in the Folder Window, or remove folder shortcuts from the Folder Window. • Copy — copy the contents of the selected folder into the Clipboard. •...
-
Page 21: The Sharpdesk Menu
The Sharpdesk Menu The Sharpdesk menu provides you with the following options: FILE MENU DESCRIPTION New Folder Create a new folder at the current location. Open… Open the currently selected file or folder. If a readable image is selected, it opens in Imaging. - Page 22 Launch Composer component of Sharpdesk. INTERNET MENU DESCRIPTION Sharp Product Information Display the Internet page connected to Sharp Product Information. OUTPUT ZONE MENU DESCRIPTION Print Prints a single copy of the image to your default printer. To print to another printer, click on the Down Arrow and select the desired printer.
-
Page 23: The Sharpdesk Toolbar
The Sharpdesk Toolbar The Sharpdesk toolbar allows you quick access to key commands and additional Sharpdesk applications such as Composer and Imaging. To display a popup tip for a command, move the mouse slowly over its icon. Sharpdesk Toolbar The toolbar lets you perform the following functions: TOOL BUTTON DESCRIPTION Acquire... -
Page 24: The Sharpdesk Output Zone
The Sharpdesk Output Zone The Sharpdesk Output Zone lets you perform functions by simply dragging and dropping a selected file to the appropriate Output Zone button. You can also highlight a file and click the desired Output Zone button. To change the destination of an Output Zone button, click the “down arrow”... -
Page 25: Chapter 4 Working With Sharpdesk
Chapter 4 Working with Sharpdesk Introduction Sharpdesk makes it easy to identify, locate, and organize your files. This chapter reviews how to work with each of the options Sharpdesk provides. Viewing Images and Documents When you open a folder in Sharpdesk, you view the documents contained in the folder as a thumbnail of the document. -
Page 26: Working Within A Folder
Working within a Folder On the Folder Window, click on the desired folder. The documents contained in the folder are displayed in the work area. Each of your documents appears as a thumbnail image, showing the file’s name and type. Note that it takes longer to generate thumbnails the first time a folder is selected. -
Page 27: Working With Images
If the document cannot be displayed as a thumbnail, it will be shown in the work area in the following manner: If the thumbnails do not appear as expected, select the Refresh command from the View menu to correct the problem. Working with Images Combine You can combine .TIF image documents in the work area by clicking on an image, then dragging... -
Page 28: Controlling The Desktop Display
Controlling the Desktop Display Sharpdesk lets you customize the Desktop according to your preferences: • Choose the Preferences command from the Tools menu, and click on the Desktop tab, if not already displayed. Desktop Display Options Changing the Thumbnail Size To change the thumbnail size, click on your preference: Small, Medium, or Large. -
Page 29: Viewing Image Files
Viewing Image Files Sharpdesk lets you choose the various image file types you can view with Sharpdesk Imaging. To do so, choose the Preferences command from the Tools menu and click on the Imaging Files tab: Imaging Files Handling Options Setting the File Types to be Viewed by Sharpdesk Imaging The file types that can be viewed with Imaging are listed. -
Page 30: Setting Export Options
Setting Export Options Both Sharpdesk and Sharpdesk Composer allow you to attach and send files via email. In addition, Sharpdesk Composer allows you to export Composer files as Adobe Acrobat (.PDF) format files. (Refer to Chapter 6: Composing with Sharpdesk for details.) If you have Adobe’s PDFWriter software installed (version 5 or later), Sharpdesk will use that driver to create the PDF file. -
Page 31: Organizing Files
information: 1. Click the mouse on the document for which you want to view details in the work area, and choose Properties from the File menu. 2. To close the Properties dialog, click OK. Properties Dialog Organizing Files With Sharpdesk, organizing your files could not be easier. This section reviews the overall procedures for such tasks as selecting files, opening them, moving them, and deleting them. -
Page 32: Deleting Files
• Right-click on the document and choose Open, or, • Choose the Open command from the File menu, or, • Double-click the image/document in the work area. To open an image using Imaging, click the image in the work area and then click the Imaging button on the toolbar. -
Page 33: Copying A File
Copying a File A file can be copied from one folder to a different folder. To copy a file from one folder to another: 1. Open the folder with the file you want to copy. 2. Drag the file, while holding down the Ctrl key, to the desired folder. Renaming a File You can change the name of a file to something else. -
Page 34: To Scan An Image From A Scanner Using The Wia Driver
To scan an image from a scanner using the WIA driver: [This option is only available on Windows XP platforms.] 1. Place the image you want to scan in your scanner. 2. In Sharpdesk, choose the From scanner or camera command from the File menu. 3. - Page 35 Image View in Imaging For more information about viewing an image, refer to “Chapter 7, Sharpdesk Imaging.” Sharpdesk User’s Guide...
-
Page 36: Changing Scanning Options
Changing Scanning Options You can change the default naming convention used for new scans as follows: 1. Choose the Preferences command from the Tools Menu. 2. Click the Acquire tab. Acquire Tab 3. To use a Date as the name for new scans, click the Current Date Formats option, and then select a date format from the drop-down list. -
Page 37: Chapter 5 Searching With Sharpdesk
Chapter 5 Searching with Sharpdesk Introduction Sharpdesk’s advanced searching capabilities allow you to easily retrieve image and text files using a single word, a phrase, or a list of words. Additionally, you can search for particular files using a wide range of criteria, including: •... -
Page 38: Setup Required
Setup Required The Search capability is based on an index of all the words found in all of the files in the target folders identified when the index is created. These indexes need to be created in advance of any attempt to use the Search feature. -
Page 39: Ignored Words
Since all Index Databases are common to all users of the local PC, if a user indexes a private directory, either local or networked, some information regarding this data will be available to any other user of the PC, even if they logon under a different username. Information such as file name and number of hits is shown in the Search Results table, although the private entries are grayed out and a non-privileged user will not be able to access the files. -
Page 40: Searching
Searching You can search for text files using a single word, a phrase, or a list of words. You can also perform an advanced search using a: • Document name and/or path • File type • Modified date • File size •... -
Page 41: Phrases
To Search for this Sharp and copier Documents that contain both “sharp” and “copier”. Sharp copier Documents that contain both “sharp” and “copier”. Note that and is implied between words. “sharp copier” Documents that contain the phrase “sharp copier”. apple or pear Documents that contain either “apple”... - Page 42 ap*ed would match applied, approved, etc. Exact Match vs. “Stemming” Stemming extends a match to cover grammatical variations of a word. For example, fish would match “fish”, “fishes” and “fishing”. applied would match “applied”, “applying”, “applies”, and “apply”. To enable stemming, check ‘Variation of word endings’ in the Find Matches section of the Search Preferences page.
-
Page 43: Examining The Results
Examining the Results The search results list shows you each file that contains the word or phase you entered to search. It displays the name of the file and a hyperlink to its location: • Clicking the Location link opens the file in the application that originally created it. •... -
Page 44: Sorting The Results List
Sorting the Results List You can re-sort the search results list by choosing a sort option from the Sorted by drop-down. The results list can be sorted by: • Match Score (qualitative measure based on number of ‘hits’ on search terms within an individual index) •... -
Page 45: Advanced Searching Techniques
2. Select the favorite search query from the list provided. It will fill the Search For box when you select it. 3. Click Find. Advanced Searching Techniques To run a more advanced search of your files, click the Advanced button. The Advanced Search tabs display. -
Page 46: Document Properties Tab
• Size (at least or at most) Note that you cannot use the Boolean operators (“and”, “or”, “not”, or “near”) on the fields in the File Attributes Tab. Document Properties Tab The Document Properties tab allows you to search for a Microsoft Office file (e.g. generated by Word, Excel, PowerPoint) by: •... -
Page 47: Customizing Search Preferences
1. Select the search term you want to remove in the Favorite Search Terms box 2. Click the Remove button. When the Favorites list is the way you want it, click OK and exit. If you change your mind, click Cancel to put the Favorites list back the way it was and exit. Customizing Search Preferences You can customize your search options –... -
Page 48: Setting Up An Index
Display Favorites box on this page is unchecked, the Favorites button will not be present on the Advanced page. 5. Indexes to be searched are displayed in the Search Area of the Search Home page. If you do not what them displayed, uncheck this checkbox. 6. - Page 49 2. Click the Create button. The Index Database Creation Wizard begins. 3. Click Next. The Index Name and Location window displays. 4. Enter an Index Name using up to 39 characters. To select an index location, click Browse, navigate to the desired location and click OK. After entering the information, click Next.
- Page 50 5. Click the checkbox next to the folder(s) you want to include in the index (any sub- folders are automatically selected). To clear all your selections, click Clear. After making your selections, click Next. The File Extensions to Index prompt displays. 6.
-
Page 51: Editing An Index Database
7. To create the index later, select Skip building Index Database for now and click Next. To create the index database now, select Build Index Database now and click Next. The Ready to Build Index Database screen appears. Click Index Now to begin the index process. The Index is created and displayed in the Currently Available Databases list box. -
Page 52: Deleting An Index Database
3. Make the desired changes to the folders or sub-folders you want searched, or the file extensions you want to include. 4. Click Save. Your changes are saved and the Index Databases page is redisplayed. Note that you must rerun the index step for the changes to take effect in your searches. Deleting an Index Database If you want to delete an index database: 1. - Page 53 To set up or modify the Index Schedule: 1. Choose Indexing Schedule from the Search option in the Tools menu. This can also be selected from the Search drop-down on the toolbar, the Search Home page, or the Index Database page. The Indexing Schedule page displays. 2.
-
Page 54: Manually Indexing The Database
6. If you are running on Windows NT, 2000, or XP, you may be asked to provide your login name and password before the Index schedule can be saved. Typically, this occurs the first time that you attempt to use the Windows scheduling service. If this is necessary, the following dialog will be presented: Enter your Domain Name\Username in the appropriate box and your password in each of the password boxes. -
Page 55: Show Progress
Show Progress Select the Show Progress item to display the current file being indexed. A display similar to the following will appear: Show Last Indexing Select the Show Last Indexing item to display the summary of the last indexing operation. A display similar to the following will appear: The Last Indexing Performed dialog displays detailed information about the last instance of indexing performed for the local PC, regardless of which user performed indexing the last... -
Page 56: Chapter 6 Composing With Sharpdesk
Chapter 6 Composing with Sharpdesk Introduction Using Sharpdesk Composer, you can combine files of different types into a single production- ready document. For example, you could combine a Word file with an Excel file, and then even add in a Lotus file. Composer lets you reorder pages, add a cover page or inserts, and then print, copy, or e-mail the entire document. -
Page 57: Application Version
Application Version Support Drag & Drop? Support direct print? Adobe Acrobat Reader 5.0, 6.0 Yes (Note 1) Yes (Note 1) Adobe Illustrator Marginal (Note 2) Marginal (Note2) Adobe Page Maker Not Supported (Note 3) Not Supported (Note 3) Adobe Photoshop 5.0, 5.5 Not Supported cc Mail... -
Page 58: Starting Composer
Starting Composer To start the Composer from Sharpdesk: Click the Composer icon on the Sharpdesk toolbar, or choose the Composer command from the Tools menu. The Composer work area and reference area appears. Menu Bar Toolbar Composer Reference Composer Work Area Area Sharpdesk Composer Composer is comprised of the following elements:... -
Page 59: Reference Area
Reference Area The Reference section lists all source documents displayed in the Work Area. The Reference area shows the document name, the number of pages, and the created date. Menu Options The Menu Bar provides you with the following options: MENU DESCRIPTION File... -
Page 60: Toolbar Options
MENU DESCRIPTION View References Toggle the reference documents list on and off. Toolbars Toggle the toolbar on and off. Tools Reinstall Printer Driver Reinstall the Sharpdesk Composer printer driver. Help Contents and Index Display the Composer help information. About Composer Display Composer copyright and version information. -
Page 61: Working With Composer
Working with Composer Pages are loaded into Composer by printing to the Sharpdesk Composer driver from third-party applications (for example, MS Word, MS Excel, and so on). Or, you can drag and drop a file from Sharpdesk or Microsoft Explorer directly into either the Composer’s work area or the Composer icon on the Output Zone. -
Page 62: Adding Pages Into Composer
2. Click OK to save your settings and close the Properties screen. 3. Click OK or Print (depending on the application you’re running) to start the print operation. If Sharpdesk is not running, it automatically starts and the new pages are added to an Untitled1.sdf document in the Composer work area. -
Page 63: Deleting Pages
• To view the Work Area only, uncheck the References option in the View menu. You can also enlarge the Work Area (or the Reference Area) by grabbing and dragging the separator bar between the Work Area and Reference Area. •... -
Page 64: Setting The Size Of The Header/Footer Band
File.Page Setup menu option. If specific pages were not selected prior to entering the Header/Footer dialog, only the “Entire document” selection will be available. 3. Select the “This page forward” item from the drop-down list in the Apply to: section if you want the Header/Footer to be applied the page you selected prior to selecting the File.Page Setup menu option. -
Page 65: Opening A Composer Document
saved. If this is the first time you are saving the document, a Save As dialog box displays allowing you to name it and save it with a .SDF extension. Opening a Composer Document You can open a Composer document as follows: 1. -
Page 66: Chapter 7 Sharpdesk Imaging
Chapter 7 Sharpdesk Imaging Introduction Using Sharpdesk Imaging, you can view images, manipulate them, annotate them, and print them. Basic Imaging Concepts This section discusses some basic concepts and terminology to help you better understand Sharpdesk Imaging. What is Imaging? Imaging can be described as using computer software to create, modify, and process electronic images. -
Page 67: Types Of Images
Types of Images An image is an electronic representation of a text document, a photograph, a line drawing, or other graphical entity. You can create an image by scanning a printed page, a photograph, a drawing, by saving a fax, or by creating an image with a drawing or graphic-design program. After a page of text is scanned and saved, it takes on the properties of an image file, and can no longer be opened with a word processor or text editor. -
Page 68: Sharpdesk Imaging
Simple Image Document Another image document could be a collection of faxes, memos, and photographs that are scanned to a multi-page image file. Multi-Page Image File Sharpdesk Imaging With Sharpdesk Imaging, you can perform a variety of imaging operations by making selections from menus or by clicking on tool buttons. -
Page 69: Convert Image Files
IMAGE FILE TYPE EXTENSION JPEG File .JPG, .JPE, .JPEG PCX/DCX Document .PCX, .DCX WIFF Document .WIF XIF Document .XIF You can display a single image in the window, display thumbnail views of the images contained in a multi-page image document, or display an image page and thumbnails together. Imaging Window Dialog Convert Image Files Using Sharpdesk Imaging, you can save a displayed image in one of the following formats:... -
Page 70: Change Image Display
In some cases, converting from one format to another causes the source image to permanently lose certain attributes. For example, if you save a color .BMP file to .AWD format (which is black and white only), the saved image is converted to black and white. If you convert the .AWD image back to .BMP, the color information that was lost in the first conversion cannot be recovered. -
Page 71: Create A Contact Sheet
When the annotation icon appears next to a thumbnail's page number, it means the page contains one or more annotations. Annotating an Image Dialog Create a Contact Sheet You can create a contact sheet that contains a thumbnail rendition of each page of an image document, similar to a photographic contact sheet that displays images of each negative on a roll of film. -
Page 72: Using The Imaging Application
To start Sharpdesk Imaging: 1. Click the Start button. 2. Point to Programs, then Sharpdesk, and then choose Sharp Imaging. NOTE: If you use the sample image files installed with Sharpdesk to practice working with Imaging options, you can access the original versions of these files on your installation CD. -
Page 73: Finding Specified Properties
The Summary tab allows you to specify property values for your image documents. You may want to standardize the values you use so your documents are organized in a more useful way. For example, descriptive Keyword entries might be Invoices, Deposits, Inventory, and so on. 7. -
Page 74: Displaying An Image Document
4. Select the drive or folder you want to search from the Look in drop-down. To navigate to a particular folder, use the Browse button. 5. Click the Include Subfolders checkbox. 6. Click Find Now. The lower pane of the dialog displays the names of documents containing the specified property value. -
Page 75: Displaying And Changing Thumbnails
4. Position the pointer over the vertical bar separating the Thumbnail and Page windows and picture. When the pointer changes shape, hold down the left mouse button and then drag the bar left or right to resize each window. Sizing Windows Dialog 5. -
Page 76: Creating A Contact Sheet
3. Place the pointer over the handle in the lower right corner of the thumbnail, hold down the left mouse button, and then drag the handle diagonally to increase or decrease the size of the thumbnail. 4. Click OK to apply the new size to the displayed thumbnails. Creating a Contact Sheet To create a contact sheet: 1. - Page 77 2. Navigate to the image document you want to annotate, and click Open. The image document appears. 3. Choose the One Page command from the View menu. 4. Choose the Rubber Stamps command from the Annotation menu. The Rubber Stamp Properties dialog appears. You can also click on the Rubber Stamp...
-
Page 78: Adding A Highlight
The Rubber Stamp Font Properties dialog appears. Rubber Stamp Font Properties Dialog 6. Choose the desired font attributes and color, and click OK. 7. Click OK to close the Edit Text Rubber Stamp Properties dialog. 8. Click OK to close the Rubber Stamp Properties dialog. The pointer changes to a rubber stamp icon. -
Page 79: Document Enhancement
Highlighter Properties Dialog 3. Choose a color, such as light blue, that allows the text to show through. 4. Click OK to apply the new color. Document Enhancement This section shows how to enhance a document page by despeckling and straightening it. Removing Speckles From a Document To remove speckles from a displayed document: 1. - Page 80 Straighten Page Dialog 4. Click OK in the Straighten Page dialog. The page rotates until the reference line you drew is parallel with the top and bottom edges of the window. Sharpdesk User’s Guide...
-
Page 81: Chapter 8 Converting Images To Text
Chapter 8 Converting Images to Text Introduction Sharpdesk lets you convert a non-editable, graphical image containing text into a file that can be edited with your favorite word processor. You can convert an image at anytime while working in Sharpdesk by simply dragging the image onto the Convert by OCR option on the Output Zone bar. -
Page 82: Setting Convert By Ocr Options
Setting Convert by OCR Options Sharpdesk lets you set the various options that control the OCR process. To do so, choose the Preferences command from the Sharpdesk Tools menu and click the Convert by OCR tab: Convert By OCR Options Sharpdesk User’s Guide... -
Page 83: Setting The Output File Format
Setting the Output File format You may select one of the following output file formats for the OCR process: Save File As format Adobe PDF (*.pdf) Adobe PDF with image on text (*.pdf) Excel 97, 2000 (*.xls) RTF Word 2000 (*.rtf) Text –... -
Page 84: Setting The Original Document Layout
Setting the Original Document Layout The Original Document Layout setting tells the OCR engine what to expect in the image(s) it is about to process. You may choose from the following layout selections: Layout Setting Description Automatic Let the OCR engine make its own decisions regarding the layout. -
Page 85: Selecting A User Dictionary
Selecting a User Dictionary You may improve the recognition of words that you find in documents you scan often by creating a User Dictionary. The currently selected dictionary is displayed in the Custom Dictionary box. To change the selected dictionary or create a new one, click on the Browse button. This will display the User Dictionary Files dialog: Selecting an existing dictionary All known User Dictionaries will be displayed in the File Name section. - Page 86 Deleting words from the user dictionary Select the words currently in the dictionary you want to remove by clicking on it in the list; this will highlight the word to show it has been selected. To select more than one word, hold down the Ctrl key as you click on each word to select it.
-
Page 87: Creating A New User Dictionary
Creating a new User Dictionary To create a new User Dictionary, click on the New button in the User Dictionary Files dialog. This will display the following dialog: Give the new user dictionary a name and click on the OK button. This will create the user dictionary file (“Contract Terms”) and display the dialog for adding, importing, or deleting words. - Page 88 completes, the dialog automatically closes and the finished text document appears in the appropriate application. If you click Cancel, the ongoing conversion process is canceled. Sharpdesk User’s Guide...
-
Page 89: Chapter 9 Glossary
Chapter 9 Glossary Introduction The following terms and definitions can assist you when working with Sharpdesk. ASCII Acronym for American Standard Code for Information Interchange. A set of definitions for the bit composition of characters and symbols. ASCII defines 128 symbols using 7 binary bits and 1 parity bit. - Page 90 Graphic A written, printed, or electronically displayed symbol or drawing. Also, characters or text that have been generated by a computer graphics application program. Grayscale An image in black and white created from a color image using different intensities of black. Image In Sharpdesk, an image is used interchangeably with Document.
- Page 91 TWAIN Both a protocol and an application programmer’s interface (API) that lets you input image data directly from any source (for example: desktop and hand-held scanners, video capture boards, digital cameras, and other imaging equipment) without requiring you to switch out of the application.