Xerox DocuMate 632 User Manual
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Xerox DocuMate 632 User Manual

Xerox DocuMate 632 User Manual

Xerox scanner user's guide
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Summary of Contents for Xerox DocuMate 632

  • Page 1 DocuMate 632 scanner user’s guide...
  • Page 2 XEROX ® is a trademark of Xerox Corporation in the United States and/or other countries and is used under license. DocuMate ® is a registered trademark of Xerox Corporation used under license. All other Xerox product names and product numbers mentioned in this publication are trademarks of Xerox Corporation.

  • Page 3: Table Of Contents

    Uninstalling Your Scanner ............46 Maintenance Xerox Scanner User’s Guide...
  • Page 4 Xerox DocuMate 632 Scanner Specifications ........

  • Page 5: Welcome

    The differences are minor and do not affect the steps to use the features. What’s in the Box (632) Replacement DocuMate Scanner Input Tray ADF Pad USB Cable Power Cord Power Supply Installation Disc Quick Install Guide Technical Support Card Xerox Scanner User’s Guide...

  • Page 6: Assemble The Scanner

    2. Insert the pins on each side of the input tray into the holes on the scanner. 3. Lift the ADF cover release to open the ADF. Carefully remove any foam particles that may have gotten inside the document feeder, and close the cover. ADF Cover Release Xerox Scanner User’s Guide...
  • Page 7 7. When you’re finished assembling the scanner, place it on a level surface on your desk. If the scanner is on an uneven surface, it may stall when scanning from the Flatbed. Xerox Scanner User’s Guide...

  • Page 8: Installation

    350 MB minimum of free hard disk space A VGA or SVGA Monitor The recommended settings for your monitor are: • Color quality of 16-bit or 32-bit • Resolution set to at least 800 x 600 pixels Xerox Scanner User’s Guide...

  • Page 9: Install The Software

    The Installation menu for the disc should now open. If the menu does not open: • From the list of files on the disc, double-click the file named START32.EXE. 3. On the Installation menu, select Install Products. Xerox Scanner User’s Guide...
  • Page 10 The Welcome to the One Touch 4.0 Setup Wizard opens. 6. Click Next. 7. On the Xerox License Agreement window, read the license agreement. If you accept the terms, select I Agree then click Next. If you choose not to accept the license agreement, the installation will terminate and the scanner driver will not be installed.
  • Page 11 If your computer is running Windows XP or Windows Vista, Microsoft’s Windows Image Acquisition (WIA) interface for scanning is always available, regardless of your selection on this window. Refer to your Windows documentation for instructions on using this interface. Xerox Scanner User’s Guide...
  • Page 12 11. Select the option that looks best to you and click Next. 12. STOP when you see the “Complete the installation by connecting your hardware” window. Do NOT click OK yet. Leave the window open and proceed to the next section. Xerox Scanner User’s Guide...

  • Page 13: Connect The Power Supply

    Only use the power supply included with your scanner. Connecting any other type of power supply may damage your scanner, and will void its warranty. 2. Plug the power cord into the power supply and into a wall outlet. Xerox Scanner User’s Guide...

  • Page 14: Connect The Usb Cable And Turn On The Power

    If your computer is running Windows XP or Windows Vista, you will see a message similar to the following. 4. When you’re certain that the software has completely loaded, return to the “Complete the installation by connecting your hardware” window. Xerox Scanner User’s Guide...
  • Page 15 You can also click More to see a quick overview about accessing and navigating the One Touch software. When you’re finished reading the additional information, click OK. 6. Click Close on the Installation Complete window to close and exit the software installer. Xerox Scanner User’s Guide...

  • Page 16: View The User Guides

    3. When you’re finished, click Main Menu to return to the Main Menu window and click Exit. 4. Remove the disc and store it in a safe place. That’s it! Installation is finished and your Xerox scanner is ready to scan. Xerox Scanner User’s Guide...

  • Page 17: Loading Documents To Scan

    From the Automatic Document Feeder 1. Adjust the paper guides for the width of the documents being scanned. 2. Place the documents in the scanner face up with their tops pointing into the Automatic Document Feeder (ADF). Xerox Scanner User’s Guide...

  • Page 18: From The Flatbed Glass

    2. Lift the scanner cover and place the document face down on the glass. 3. Align the item with the arrow on the reference frame for the size of the page being scanned, then close the cover. Xerox Scanner User’s Guide...

  • Page 19: Scanning From One Touch

    DocuMate 510 and DocuMate 752, will still have the 9 on screen One Touch buttons. The DocuMate 632 scanner has 99 scanning options. To quickly scroll through the 99 functions, on the scanner, press and hold down the up or down arrow and the LED will fast-scroll through the functions.

  • Page 20: Scanning With The One Touch Button Panel

    Single-Left-Click on the detailed information to open the One Touch Properties. The Hardware View • Left-click on the scanner icon to return to the Button view. • Right-click on the scanner icon to open the scanner’s hardware properties. Xerox Scanner User’s Guide...

  • Page 21: Configuring The One Touch Buttons

    5. Click on OK to save the changes. 6. Click on the button that you made the changes for. 7. The scanner starts scanning and sends the image to the application, with the file format and scanning configuration you specified. Xerox Scanner User’s Guide...

  • Page 22: Creating A New Scan Configuration

    Drag the sliders to set the Brightness and Contrast. 2. Select scan settings for the new scan configuration. Mode—Select a scanning mode: • Black&White to scan in black and white. Xerox Scanner User’s Guide...
  • Page 23 Custom—Enter the horizontal and vertical page dimensions in the boxes. Click the name of the units, inches or millimeters, to toggle between them. Improvements and Settings—One the options that apply to the selected scanning mode on the Scan Settings tab are available. Xerox Scanner User’s Guide...
  • Page 24 Color Filter—Color filter is the ability of your scanner to automatically remove a color from a scanned item. Color filter applies to Black&White or Grayscale Mode. The original with a red The scanned item with watermark over black text. the red filtered out. Xerox Scanner User’s Guide...
  • Page 25 4. If there are no other settings you want to change, click OK to save the new configuration. It will now be in the list of Scan Configurations on the One Touch Properties window for the appropriate Destination Applications. Xerox Scanner User’s Guide...

  • Page 26: Selecting Document And File Format Options

    Select Create single image files if you want one file created for each image scanned. Note that this option is automatically selected and disabled if you have selected a format that only supports single pages, such as BMP or JPG. Xerox Scanner User’s Guide...
  • Page 27 Destination Application supports several file types, and you can right-click on the icon to choose the particular file type for that application. The specific text format; this example is for Microsoft Word Rich Text Format. Xerox Scanner User’s Guide...

  • Page 28: Scanning With Optical Character Recognition (Ocr)

    4. On the One Touch button panel, click the button you set for scanning with OCR. The scanner starts scanning and your scanned pages appear in the Destination Application with the text ready for editing and other text processing. Xerox Scanner User’s Guide...

  • Page 29: Selecting One Touch Properties Options

    Use create copies of scanned documents if you want a copy saved on your hard drive. Selecting this option enables the Folder Copy Options field for you to choose where the files are saved. Xerox Scanner User’s Guide...

  • Page 30: Scan And Burn To A Cd

    8. Click the Burn to CD button. The CD burner begins and your scanned documents are written to the CD. NOTE: If other files are also waiting to be burned to the CD, they will get written with the One Touch files on the CD. Xerox Scanner User’s Guide...

  • Page 31: Transferring Scanned Documents To Storage

    5. Choose a Scan Configuration. Click OK. Now scan the document using the button you set to use the Destination Application as Transfer to Storage. Xerox Scanner User’s Guide...

  • Page 32: Scanning To Multiple Archive Folders

    5. To help you remember which folder it is, give the new configuration a name that indicates the folder name, such as “Business Receipts.” 6. Click the Scan Settings, Page Settings, and Advanced Settings tabs, and select the settings you want. Xerox Scanner User’s Guide...
  • Page 33 Make sure to designate separate folders as the Storage Locations for the new configurations. 12. You will now have multiple configurations set up for the Transfer to Storage destination, and each configuration scans documents to separate folders. Xerox Scanner User’s Guide...
  • Page 34 3. When scanning is finished, insert the next set of documents. 4. On the One Touch Button Panel, click on the next button that you set to scan to a Storage folder. When scanning is finished, the documents are stored in the two separate folders. Xerox Scanner User’s Guide...

  • Page 35: Scanning With Kofax Vrs

    The VRS icon on the top of the One Touch Panel and on the scan configuration indicates that the feature is enabled for the current scan configuration. The summary of the scan settings also indicates VRS settings. Xerox Scanner User’s Guide...

  • Page 36: Checking The Hardware And Setting The Lamp Power Saving

    1. Right-click on the One Touch icon and choose Show Hardware from the pop-up menu. 2. The Hardware Properties dialog box opens and shows information about your Xerox scanner. 3. Click the Properties button. Your scanner has a built-in power saving feature that is set to power down after 15 minutes of idle time.

  • Page 37: Scanning From Twain

    Scan and select TWAIN from the menu. 4. Click OK. 5. Click on the button you set for Configure Before Scan. In the example above, button 9 is being used. 6. The TWAIN interface will now open. Xerox Scanner User’s Guide...

  • Page 38: Scanning From The Twain Basic Interface

    Microsoft Office applications can access the TWAIN interface from the Insert menu, by choosing Picture then From Scanner or Camera. Select your Xerox scanner from the drop-down menu. Then click Custom Insert. Note that your scanner may be listed twice. One listing is for choosing TWAIN Interface, the other is usually for choosing the WIA Interface.
  • Page 39 • Autorotate 90—This option rotates the image 90 degrees to the right. Xerox Scanner User’s Guide...

  • Page 40: Scanning From The Twain Advanced Interface

    • Black&White is for letters, memos, pen and ink drawings, and other black and white material. 4. Click the Scan button. 5. When you’re finished scanning items, click Done to close the Advanced Interface. Xerox Scanner User’s Guide...

  • Page 41: Adjusting The Image With The Advanced Interface

    Brightness/Contrast Color (Gamma, Saturation, and Hue) Scan Size NOTE: The scan settings for a configuration applies only to that type of configuration. For example, the Black&White Configuration does not have a setting for the Color Hue. Xerox Scanner User’s Guide...
  • Page 42 To scan the image and limit or eliminate moiré patterns, select the Reduce Moiré option. This option is not available for high resolution settings. Xerox Scanner User’s Guide...
  • Page 43 You can also type a number directly into the brightness or contrast setting boxes, or click the up and down arrows next to the box to increase or decrease the setting. 3. Click Reset to return the settings to their original numbers Xerox Scanner User’s Guide...
  • Page 44 You can also type a number directly into the setting boxes, or click the up and down arrows next to the boxes. 2. Click Reset to return the settings to their original numbers. Xerox Scanner User’s Guide...
  • Page 45 To resize the selected area, put the pointer on a dotted line, then click and drag the mouse. 5. If you want to remove the selected area and start over, click Remove on the Scan Info box. 6. When the settings are what you want, click Scan. Xerox Scanner User’s Guide...

  • Page 46: The Ruler Units

    Preview window. Size of the file of the scanned image. Current location of Click to remove the the pointer as you selected area. drag it on the The space on your Preview window. computer’s hard drive. Xerox Scanner User’s Guide...

  • Page 47: Creating A New Advanced Interface Profile

    To change or delete a profile you created: 1. Select your profile from the configuration list. 2. Make changes to the profile as needed, and then click Save. 3. If you want to delete the selected profile, click Delete. Xerox Scanner User’s Guide...

  • Page 48: Troubleshooting

    Make sure the paper is fully seated in the scanner’s input tray. The paper sensor might be triggered but the paper isn’t far enough in the scanner to allow the rollers to pick up the pages. Xerox Scanner User’s Guide...

  • Page 49: Status Light Troubleshooting

    If the problem persists, order a replacement power supply from Xerox. • The ADF pad may not be fully seated in the scanner body. Open the scanner, press down on the ADF pad and make sure it snaps into place. Xerox Scanner User’s Guide...

  • Page 50: Uninstalling Your Scanner

    Troubleshooting Uninstalling Your Scanner To uninstall our Xerox scanner, remove the One Touch software, and any other scanning software provided with the scanner. Uninstalling the Scanner and One Touch Software 1. On the Windows taskbar, click Start, point to Settings, then click Control Panel.

  • Page 51: Maintenance

    1. Lift the ADF cover release to open the Automatic Document Feeder. 2. Remove the jammed paper and close the cover. To reduce the number of paper jams, smooth and straighten the paper before scanning and adjust the guides to the paper size. Xerox Scanner User’s Guide...

  • Page 52: Care And Maintenance

    If any residue remains after wiping the glass with a dry cloth, try dampening the cloth with 95% Isopropyl rubbing alcohol and wipe off the residue. Xerox Scanner User’s Guide...

  • Page 53: Replacing The Adf Pad Assembly

    The ADF pad will wear out and is designed to be a user-replaceable part. Problems with documents feeding into the ADF is an indication that the pad is wearing thin. To replace the ADF Pad assembly: 1. Open the ADF cover. The pad assembly is located inside the ADF. Xerox Scanner User’s Guide...
  • Page 54 Maintenance 2. Squeeze the plastic clamps that hold the pad assembly in place and lift the pad up and out. Reverse the procedure to replace the new pad into its slots. Xerox Scanner User’s Guide...

  • Page 55: Xerox Documate 632 Scanner Specifications

    Maintenance Xerox DocuMate 632 Scanner Specifications Scanning resolution 600 dpi Bit depth 24-bit color, 8-bit grayscale, 1-bit bitonal (black & white) Maximum page size 8.5” x 14” (216 x 356 mm) Minimum page size (ADF) 4.5” x 5.5” (114 x 139 mm)

  • Page 56: Xerox Documate 632 Scanner Parts List

    Maintenance Xerox DocuMate 632 Scanner Parts List Please use the following part names and numbers when ordering replacements for your scanner. Part Name Part Number Paper Input Tray 57-0107-000 ADF Pad 57-0109-000 Roller Assembly 57-0114-000 35-0103-000 (U.S.) AC Power Cord 35-0104-000 (EUR) 35-0105-000 (U.K.)

  • Page 57: Notices

    Your Xerox product and supplies have been designed and tested to meet strict safety requirements. These include safety agency evaluation and certification, and compliance with electromagnetic regulations and established environmental standards.

  • Page 58: Section 3: Operational Safety Information

    Section 3: Operational Safety Information Your Xerox equipment and supplies have been designed and tested to meet strict safety requirements. These include safety agency examination, approval, and compliance with established environmental standards. To ensure the continued safe operation of your Xerox equipment, follow...

  • Page 59: Section 4: Electrical Information

    If you are not sure whether or not an outlet is correctly grounded, consult an electrician. 5. Do not use an adapter to connect any Xerox equipment to an electrical outlet that lacks a ground connection terminal. 6. Do not place this equipment where people might step or trip on the power cable.

  • Page 60: Section 5: Emergency Power Off

    Section 5: Emergency Power Off If any of the following conditions occur, turn off the machine immediately and disconnect the power cable(s) from the electrical outlet(s). Contact an authorized Xerox Service Representative to correct the problem: • The equipment emits unusual odors or makes unusual noises.

  • Page 61: Section 8: Regulatory Information

    Product Recycling & Disposal: USA & Canada Xerox operates a worldwide equipment take back and reuse/recycle program. Contact your Xerox sales representative (1-800-ASK-XEROX) to determine whether this Xerox product is part of the program. For more information about Xerox environmental programs, visit: www.xerox.com/ environment.html.
  • Page 62 Xerox ENERGY STAR equipment is preset at the factory. Your machine will be delivered with the timer for switching to Power Save Mode from the last copy/print out, set at 15 minutes. A more detailed description of this feature can be found in the Machine Setup Section of this guide.

  • Page 63: Section 10: Illegal Copies

    Copyright Office, Library of Congress, Washington, D.C. 20559. Ask for Circular R21. 5. Certificates of Citizenship or Naturalization. (Foreign Naturalization Certificates may be photographed.) 6. Passports. (Foreign Passports may be photographed.) Xerox Scanner User’s Guide...
  • Page 64 9. Copyrighted material or trademarks of any manner or kind without the consent of the copyright or trademark owner. Xerox Scanner User’s Guide...

  • Page 65: Section 11: Eh&S Contact Information

    In case of doubt, contact your legal counsel. Section 11: EH&S Contact Information Contact Information For more information on Environment, Health, and Safety in relation to this Xerox product and supplies, please contact the following customer help lines: USA: 1-800-828-6571...

  • Page 66: Index

    Contrast 19, 39 Error Codes 45 Destination Application 17 text file format 23 Moiré Patterns 20, 38 dots-per-inch 38 dpi 38 OCR 23 On/Off Switch 10 Error codes 45 One Touch Button Panel Button View 16 Xerox Scanner User’s Guide...
  • Page 67 Show Hardware 32 skewed page 20 Staples 13 Status light 10, 44 Troubleshooting 45 Straighten Image 20 System requirements 4 text file format 23 Text Formats 23 TIFF 23 Transfer to Storage 27 Troubleshooting 44 TWAIN 7 Xerox Scanner User’s Guide...
  • Page 68 VC-000...

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