Triumph Adler FAX 950 Instruction Handbook Manual
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Triumph Adler FAX 950 Instruction Handbook Manual

Triumph Adler FAX 950 Instruction Handbook Manual

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FAX 950
INSTRUCTION HANDBOOK

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Summary of Contents for Triumph Adler FAX 950

  • Page 1 FAX 950 INSTRUCTION HANDBOOK...
  • Page 2 Windows™ and MS-DOS® are registered trademarks of Microsoft Corporation. IBM and IBM PC/AT are registered trademarks of International Business Machines, Inc. Centronics is a registered trademark of Centronics Corporation. HP PCL is a trademark of Hewlett-Packard Corporation. Symantec and WinFax Pro are registered trademarks of Symantec Corporation.
  • Page 3 As an ENERGY STAR Partner, UTAX GmbH, a company of TA Triumph-Adler AG, has determined that this product meets the ENERGY STAR guidelines for energy efficiency. The ENERGY STAR program is an energy reduction plan introduced by the United States Environmental Protection Agency in response to environmental issues and for the purpose of advancing the development and utilization of more energy efficient office equipment.
  • Page 4 Using this Instruction Handbook Operational procedures and explanations have been separated into different sections in order to allow those using a facsimile for the first time, as well as those familiar with fax operation, to use this facsimile efficiently and properly and with relative ease. A basic introduction to each section can be found below for reference.
  • Page 5 Please read the instruction handbook before using the facsimile. Keep it close to the facsimile for easy reference. The sections of this handbook and parts of the facsimile marked with symbols are safety warnings meant to protect the user, other individuals and surrounding objects, and ensure correct and safe usage of the facsimile.

  • Page 6: Table Of Contents

    Contents 6HFWLRQ  Important! Please read first. 6HFWLRQ  Making Copies CAUTION LABELS ..........1-2 Standart Copying and Group Copying....3-2 INSTALLATION PRECAUTIONS.....1-2 Sort Copying............3-3 PRECAUTIONS FOR USE .......1-3 Duplex Copying (1-sided to 2-sided)....3-4 Duplex Copying (2-sided to 2-sided)....3-5 Duplex Copying (2-sided to 1-sided)....3-6 6HFWLRQ  Fax Operation (Basic) Names of Parts ............2-2 6HFWLRQ  Fax Operation...
  • Page 7 Contents Restricted Access ..........7-25 6HFWLRQ  Fax operation (Other functions) (1) Restricted Access ON/OFF ......7-26 (2) Registering Department Codes .....7-26 Remote Switching ..........7-2 (1) Operation............7-2 (3) Deleting Department Codes ......7-27 (4) Message Display in the Initial Mode (2) Changing the Remote Switching Number ..7-2 (Restricted Access is Turned ON) ....7-27 Polling Communication .........7-2 (1) Polling Transmission ........7-2...
  • Page 8 Contents PCL 4.5 Emulation ..........10-20 6HFWLRQ  Options (1) Description..........10-20 (2) Printing ............10-20 Optional Cassette ..........10-2 (1) Setting the Paper Size........10-2 Dual Line Kit ............10-21 (1) The Dual Line Function ......10-21 (2) Setting the Paper Feed Selection Mode..10-3 (2) Names of Parts...........10-21 RS-232C Board ............10-4 (1) Names of Parts...........10-4 (3) Registering your Self-station Information...
  • Page 9 6HFWLRQ  Important! Please read first.

  • Page 10: Caution Labels

    CAUTION LABELS Caution labels have been attached to the facsimile at the following locations for safety purposes. BE SUFFICIENTLY CAREFUL to avoid fire or electric shock when removing a paper jam or when replacing toner. Label 2 High temperature inside. Do not touch parts in this area, because there is a danger of getting burned.

  • Page 11: Precautions For Use

    INSTALLATION PRECAUTIONS Other precautions • Plug the power cord securely into the outlet. If metallic • Adverse environmental conditions may affect the safe objects come in contact with the prongs on the plug, it operation and performance of the facsimile. Install in may cause a fire or electric shock.
  • Page 12 PRECAUTIONS FOR USE Cautions when handling CAUTION consumables • DO NOT pull the power cord when removing it from the outlet. If the power cord is pulled, the wires may CAUTION become broken and there is a danger of fire or •...
  • Page 13 6HFWLRQ  Fax Operation (Basic)

  • Page 14: Names Of Parts

    Fax Operation (Basic) Names of Parts (1) Main Body (Front view) 1 Operation panel…Use to operate the fax. 2 Document table…Set documents to be transmitted and originals to be copied here. 3 Document guides…Adjust to match the width of documents and originals. 4 ADF (Automatic Document Feeder) cover…Open when a document or original jams.
  • Page 15 6HFWLRQ  Fax Operation (Basic) (Rear view) & (Internal view) @ Imaging unit…This unit plays a major role in creating the image on received faxes and copies. When a message is displayed which tells you to replace the imaging unit, replace the old unit with a new one. # Toner cartridge…When a message telling you to replace the toner cartridge is displayed, replace the old unit with a new one.

  • Page 16: Operation Panel

    6HFWLRQ  Fax Operation (Basic) (2) Operation Panel ^ & $ fi ⁄ ¤ ‹ fl ° ‡ 2 3 1 ) › 5 4 6 7 With the cover plate flipped down 1 STOP key…Press to stop operations in progress, revert to the 0 Resolution indicators…The uppermost indicator (PHOTO initial mode, or eject documents from the ADF (Automatic MODE) is for the photograph mode, the middle indicator (SUPER...
  • Page 17 6HFWLRQ  Fax Operation (Basic) With the cover plate flipped up * Keypad…Use to enter fax numbers. fi Cursor keys ( )…Press to scroll through the message * Even if your telephone service is for pulse dialling, press the display and select the desired function and/or setting. When "...

  • Page 18: Preparation

    6HFWLRQ  Fax Operation (Basic) Preparation (3) Setting Paper Up to 500 sheets of plain paper (75 g/m - 80 g/m ) can be set in the Prior to using this facsimile for the first time BE SURE to read paper cassette at any one time.

  • Page 19: Connecting The Power Cord

    6HFWLRQ  Fax Operation (Basic) 4. Insert the clip on one side of the paper stop plate into the (4) Connecting the Power Cord appropriate hole in the paper cassette corresponding to the size of paper to be set, and then place the centre clip and Plug one end of the power cord into the power receptacle and the clip on the opposite side into their respective holes as the other end into the power outlet in the room.

  • Page 20: Functions And Features Of This Facsimile

    6HFWLRQ  Fax Operation (Basic) Functions and Features of this (3) F-Code Based Communication This fax possesses F-Code based capabilities that enable F-Code Facsimile based communication. This type of communication is possible to and (1) Initial Mode from any fax that also possesses F-Code based capabilities, even if The initial mode refers to the operational status of this facsimile while that fax is not one of our models.

  • Page 21: Dual Access

    6HFWLRQ  Fax Operation (Basic) (4) Dual Access This function enables the fax to simultaneously process 2 different operations, including those involving fax communication, copying, print out and input from the operation panel. For example, even when the fax is connected to a computer and is being used as a printer, Memory transmission is possible because the telephone line is not being used for transmission.
  • Page 22 6HFWLRQ  Fax Operation (Basic) Dual Access Function Table Additional operation 1 2 3 4 5 6 7 8 9 0 ! @ # $ % ^ & * ) Present operation Scanning Data into Memory (Transmission, – – – –...

  • Page 23: Duplex Fax Reception

    6HFWLRQ  Fax Operation (Basic) (5) Duplex Fax Reception (8) Password Check Reception (Restricted This facsimile is equipped with automatic duplex (2-sided) printing Communication) capabilities. With this function, it is possible to print incoming faxes on This facsimile possesses the Password Check reception function both the front and reverse sides of the paper.

  • Page 24: Sending Documents (Auto Fax Transmission)

    6HFWLRQ  Fax Operation (Basic) Sending Documents (Auto Fax Transmission) This is a method of automatically sending a fax transmission without the need to speak to the other party. 1. Confirming that the message display is in <Initial mode> the initial mode The initial mode refers to the operational status of the fax while it is waiting for some operation to begin.

  • Page 25: Selecting The Transmission Mode

    6HFWLRQ  Fax Operation (Basic) 3. Selecting the transmission mode <Transmission modes> It is possible to select between the following 2 transmission modes. Use the MEMORY TX. key to select the desired transmission • Direct Feed transmission mode: The other party’s fax number is mode.
  • Page 26 6HFWLRQ  Fax Operation (Basic) 6. Entering a destination fax number <To schedule a time for the transmission to start> If you want the transmission to begin at a designated time rather than Use the keypad to enter the destination fax number. right away, press the DELAYED TX.
  • Page 27 6HFWLRQ  Fax Operation (Basic) Duplex Fax Transmission Order in which 2-sided documents are scanned into memory When transmitting a 2-sided document, carry out the following procedure to scan the document. 2-sided documents * Because Duplex fax transmission involves scanning the documents into memory before actual transmission, it is accomplished in the * If the reverse side of the first page of the transmission (1-B) Memory transmission mode.
  • Page 28 6HFWLRQ  Fax Operation (Basic) 4. Use the keypad to enter the destination fax number. Refer to “<Entering a fax number with a one-touch key>”, page 2-14, * The fax number can also be entered with abbreviated for more detailed information on using one-touch keys and numbers or one-touch keys.

  • Page 29: Receiving Documents (Auto Fax Reception)

    6HFWLRQ  Fax Operation (Basic) Receiving Documents (Auto Fax Reception) This reception mode is convenient for using the facsimile as a dedicated fax machine. * To use the auto fax reception mode, it is necessary to select “FAX RECEPTION” in “Changing the Automatic Reception Mode”, page 9-10. Auto fax reception is accomplished as follows 1.

  • Page 30: Cancelling A Communication

    6HFWLRQ  Fax Operation (Basic) Cancelling a Communication Cancelling a Communication which is Awaiting a Start Time To cancel any communication which uses the timer and is awaiting a The procedure to cancel a communication differs according to the start time, carry out the following procedure. type of communication involved.

  • Page 31: One-Touch Keys

    6HFWLRQ  Fax Operation (Basic) One-Touch Keys 12. Use the keypad to enter a SID (subaddress ID). (Max. 20 digits) * If you do NOT want to register a subaddress ID for this key, (1) Registering proceed to step 13. 45 one-touch keys are provided for registering fax numbers.

  • Page 32: Modifying And Deleting

    6HFWLRQ  Fax Operation (Basic) 22. Registration of that one-touch key is complete. Use the cursor 5. Press the ENTER FUNCTION key. keys ( ) ( ) to select whether or not to continue registering * If you chose to continue deleting information registered under other one-touch keys.

  • Page 33: Entering Characters

    6HFWLRQ  Fax Operation (Basic) Entering Characters 3. Press the CAPS LOCK key. * When entering characters, the CAPS LOCK key serves to Character input is required for registering destination names and switch between upper- and lower-case input of the letters information identifying yourself (self-station information).

  • Page 34: Abbreviated Numbers

    6HFWLRQ  Fax Operation (Basic) 7. Press one-touch key No. 9 (“XYZ”) three times. 5. Use the keypad to enter 2 digits (00 - 99) corresponding to the desired abbreviated number. 8. Press the ( ) cursor key to register the displayed character. 6.

  • Page 35: Modifying And Deleting

    6HFWLRQ  Fax Operation (Basic) 17. Use the cursor keys ( ) ( ) to select whether to designate the 4. Deletion of the registered information is complete. Use the cursor abbreviated number for Encryption transmission (ON) or not keys ( ) to select whether or not to continue deleting information registered under abbreviated numbers.
  • Page 36 6HFWLRQ  Fax Operation (Basic) (3) Dialling 3. Use the keypad to enter the 2-digit abbreviated number (00 - 99) under which the desired fax number is registered. You can enter a fax number by simply entering the 2-digit abbreviated * If “NOT IN USE”...

  • Page 37: Directory

    6HFWLRQ  Fax Operation (Basic) Directory 3. Press the one-touch key that is marked with the first character of the other party’s name, as it is registered under The directory searches for the name of a destination registered under the abbreviated number. an abbreviated number and then automatically displays the * The fax will search for both upper- and lower-case corresponding fax number for dialling.

  • Page 38: Redialling Functions

    6HFWLRQ  Fax Operation (Basic) 7. Press the START key. The fax will automatically begin dialling that number. Redialling Functions (1) Automatic Redialling When attempting to transmit documents, etc., the other party’s fax may be busy with another communication and may not respond. In this type of situation, your fax will automatically attempt to redial that same number and carry out the corresponding fax operation.

  • Page 39: 6Hfwlrq

    6HFWLRQ  Making Copies...

  • Page 40: Standart Copying And Group Copying

    Making Copies Standard Copying and Group Copying 3. If the Optional Cassette IS installed, use the cursor keys ) to select which cassette copying will be Carry out the following procedure to make individual copies or a accomplished from. Select [1] for the cassette that is single set of copies, or to make multiple copies from one or more included with the facsimile, or [2] for the Optional Cassette.

  • Page 41: Sort Copying

    6HFWLRQ  Making Copies Sort Copying 3. If the Optional Cassette IS installed, use the cursor keys ) to select which cassette copying will be Carry out the following procedure to make multiple sets of copies accomplished from. Select [1] for the cassette that is from a single set of originals.

  • Page 42: Duplex Copying (1-Sided To 2-Sided)

    6HFWLRQ  Making Copies Duplex Copying (1-sided to 2-sided) 3. Press the DUPLEX key 3 times. Carry out the following procedure when making Duplex (2-sided) copies from 1-sided originals. It is also possible to make multiple sets of copies from a single set of originals (Duplex-Sort copying).

  • Page 43: Duplex Copying (2-Sided To 2-Sided)

    6HFWLRQ  Making Copies 8. Use the keypad to enter the desired magnification ratio * To cancel the procedure part way through, press the STOP (50% - 200%). key. The message display will revert to the initial mode. * When copying with the SUPER FINE setting, select a ratio between 70% and 200%.

  • Page 44: Duplex Copying (2-Sided To 1-Sided)

    6HFWLRQ  Making Copies 5. If the Optional Cassette IS installed, use the cursor keys * If “DOCUMENT MISMATCH” appears in the message ) to select which cassette copying will be display, the number of originals scanned for the front side and accomplished from.
  • Page 45 6HFWLRQ  Making Copies 2. Press the COPY/SPACE key. 5. If the Optional Cassette IS installed, use the cursor keys ( ) ( ) to select which cassette copying will be accomplished from. Select [1] for the cassette that is included with the facsimile, or [2] for the Optional Cassette.
  • Page 46 6HFWLRQ  Making Copies 10. Once all of the originals have been ejected onto the document eject tray, “CHANGE DOC. SETTING” will appear in the message display. Turn the originals over and set them on the document table once again. Once the originals are set on the document table, they will be automatically scanned into memory, combined with the previously scanned data and the copy operation will begin.

  • Page 47: (Various Functions)

    6HFWLRQ  Fax Operation (Various Functions)

  • Page 48: Standby Transmission

    Fax Operation (Various Functions) 1. Set the documents to be transmitted on the document table and, if Standby Transmission necessary, select the desired resolution and contrast. * The fax is currently occupied with another communication. Standby transmission refers to the process where documents are scheduled for transmission while the fax is occupied with another communication.

  • Page 49: Broadcast Transmission

    6HFWLRQ  Fax Operation (Various Functions) * To cancel the procedure part way through, press the STOP key. 6. Press the ENTER FUNCTION key. The message display will revert to the initial mode. * If Restricted access is turned ON, it is first necessary to enter your access code (or the registered management password) and then press the ENTER FUNCTION key.

  • Page 50: Manual Fax Transmission

    6HFWLRQ  Fax Operation (Various Functions) 1. Set the documents to be transmitted and, if necessary, select the 3. Enter the destination fax number. desired resolution and contrast. * If you want to designate a time for the Broadcast transmission to begin, press the DELAYED TX.

  • Page 51: Auto Fax/Tel Switching

    6HFWLRQ  Fax Operation (Various Functions) Manual fax reception is accomplished as follows Auto FAX/TEL Switching After the separately purchased telephone rings a designated number of times, and if the incoming call is from a facsimile, fax 1. Confirm that only the MANUAL RX. indicator is lit. reception will start automatically.

  • Page 52: Tad Reception

    6HFWLRQ  Fax Operation (Various Functions) If the call is from a telephone… TAD Reception 3. A bell will ring in the fax for about 25 seconds. After a separately purchased telephone with answering machine * If the telephone receiver is not picked up while this bell is still capabilities rings a designated number of times, and if the call is ringing, the facsimile will switch to fax reception.
  • Page 53 6HFWLRQ  Fax Operation (Various Functions) TAD reception is accomplished as follows 1. Verify that the MESSAGE TEL. indicator is lit. * If it is not lit, press the reception mode select key until it lights. 2. If the answering machine capabilities of the telephone are turned ON, the telephone will ring.
  • Page 54 6HFWLRQ  Fax Operation (Various Functions)

  • Page 55: Maintenance

    6HFWLRQ  Replacing Consumables and Maintenance...

  • Page 56: Replacing The Toner Cartridge

    Replacing Consumables and Maintenance Replacing the Toner Cartridge 2. Remove the new toner cartridge from its case and place it on a stable surface. When the amount of toner in the toner cartridge has run low, “ADD 3. Attach the toner cartridge cover (the case from the new TONER”...
  • Page 57 6HFWLRQ  Replacing Consumables and Maintenance Then, pull the toner cartridge release lever toward you once 9. Close the toner cartridge cover and remove it from the again. facsimile. * MAKE SURE you pull the toner cartridge release lever towards you until the arrow ( ) on the release lever is aligned with the arrow ( ) on the toner cartridge as shown in...

  • Page 58: Replacing The Imaging Unit

    6HFWLRQ  Replacing Consumables and Maintenance 13. Hold down the right side of the toner cartridge with one hand and, with the other hand, push the toner cartridge WARNING release lever away from you until it stops. High voltage is present in the charger section. Take sufficient care when working in this area, as there is a danger of electrical shock.

  • Page 59: Cleaning Inside The Facsimile

    6HFWLRQ  Replacing Consumables and Maintenance 8. MAKE SURE that the charger cleaner in the imaging unit 4. Remove the piece of tape from the left side of the has not moved from its original position. If it has, return it to imaging unit and remove the protective material with it.

  • Page 60: Cleaning The Document Scanning Section

    6HFWLRQ  Replacing Consumables and Maintenance 3. Slide the charger cleaner, located on the left side of the 2. Open the ADF cover. imaging unit to the right and then back to the left. * ALWAYS return the charger cleaner ALL THE WAY to the left side of the facsimile until you hear it click into place.

  • Page 61: Troubleshooting

    6HFWLRQ  Troubleshooting...

  • Page 62: The Error Indicator Is Lit

    Troubleshooting The ERROR indicator is Lit This Message is Displayed “PAPER JAM” In the event of trouble, the ERROR indicator will light. Likewise, an alarm will sound to notify you of the error. Refer to the message Paper has jammed somewhere within the facsimile or in the paper display for the type of error and follow the necessary procedure to cassette.

  • Page 63: A Power Failure Report Is Printed Out

    6HFWLRQ  Troubleshooting “CALL SERVICEMAN” “HANG UP PHONE” Serviceman intervention is required. After confirming the letter of the The receiver to the separately purchased telephone was not hung up alphabet shown in the message display, contact your service properly after communication. If the telephone is not in use, hang up representative, an authorised service centre or the place of purchase.

  • Page 64: Paper Has Jammed

    6HFWLRQ  Troubleshooting Paper has Jammed 3. Reinsert the paper cassette securely into its original position. When a paper jam occurs, the ERROR indicator will light, a message will appear in the message display and the alarm will sound. * DO NOT reuse paper which has jammed as it can cause another jam.
  • Page 65 6HFWLRQ  Troubleshooting 3 Paper jam in the paper eject section or inside the 3. Removed any jammed paper. * If the jammed paper cannot be removed easily, proceed to facsimile step 4. When a message like the one below is displayed, a paper jam has occurred in the paper eject section or somewhere within the facsimile.
  • Page 66 6HFWLRQ  Troubleshooting 7. Reinsert the imaging unit into its original position in the facsimile. WARNING High voltage is present in the charger section. Take sufficient care when working in this area, as there is a danger of electrical shock. CAUTION The facsimile’s fixing unit is extremely hot.

  • Page 67: A Document Or Original Has Jammed

    6HFWLRQ  Troubleshooting 4. Confirm that the position of stop plate corresponds to the 1. Remove all remaining documents from the document table. desired paper size and set the paper back in the cassette. * If the documents can not easily be removed, DO NOT attempt to remove them forcibly, and proceed to the next step.

  • Page 68: Troubleshooting Tables

    6HFWLRQ  Troubleshooting Troubleshooting Tables If you experience trouble with your facsimile, refer to the tables below to carry out minor adjustments. If trouble persists, contact your service representative, an authorised service centre or the place of purchase. Problem Check point Procedure Page The facsimile cannot be...
  • Page 69 6HFWLRQ  Troubleshooting Problem Check point Procedure Page The printed image is not Is the charger section of the imaging unit Clean the main charger. clear or is dirty dirty? There are obvious dirty Is the facsimile in direct sunlight, or in an Install the facsimile in a different area.
  • Page 70 6HFWLRQ  Troubleshooting Problem Check point Procedure Page Transmission cannot be Is the modular cord connected correctly? Connect the modular cord correctly. carried out Is the ERROR indicator lit? Perform the necessary procedure to correct the error and try to transmit the documents again.
  • Page 71 6HFWLRQ  Troubleshooting Problem Check point Procedure Page F-Code based Confidential Is the Confidential box number you are Have the destination party register the ––––– transmission cannot be transmitting to registered in the destination appropriate Confidential box. carried out fax? Do the SUB and SID you entered match the Check the Confidential box number and –––––...
  • Page 72 6HFWLRQ  Troubleshooting 6-12...

  • Page 73: Other Functions

    6HFWLRQ  Fax operation (Other functions)

  • Page 74: Remote Switching

    Fax operation (Other functions) Remote Switching Polling Communication If a separately purchased telephone is connected to the fax, fax Polling refers to the method of communication whereby reception may be initiated from the telephone. If, during an transmission is not initiated by the transmitting party, but is incoming call, the telephone receiver is picked up while the bell is requested and initiated at the convenience of the receiving party.

  • Page 75: Memory Polling Transmission

    6HFWLRQ  Fax operation (Other functions) (2) Memory Polling Transmission 8. If there are no documents already in memory waiting for a polling request, proceed to step 10. To scan documents into memory and have them transmitted when a If there are documents already in memory waiting for a polling polling request is received, the transmitting party is required to carry request, the following message will appear in the message display.

  • Page 76: Continuous Polling Reception

    6HFWLRQ  Fax operation (Other functions) 3. Press the ENTER FUNCTION key. 2. Press the ( ) cursor key once. 4. Press the ( ) cursor key once. 3. Press the ENTER FUNCTION key. 5. Press the ENTER FUNCTION key. 4.

  • Page 77: Reverse Polling

    6HFWLRQ  Fax operation (Other functions) (5) Reverse Polling 8. Press the START key. A corresponding file number will appear in the message display. Reverse polling involves both the transmission and reception of documents in a single operation. After documents are transmitted to their destination, documents pre-set in that other party’s fax are transmitted automatically to the fax initiating the call (Polling reception).

  • Page 78: Storing Documents In A Confidential Box (F-Code Based Confidential Polling Transmission)

    6HFWLRQ  Fax operation (Other functions) 1. Press the FUNCTION key. (7) Storing Documents in a Confidential * If Restricted access is turned ON and you entered your access Box (F-Code Based Confidential Polling code in the beginning of the procedure, proceed to step 3. Transmission) 2.

  • Page 79: F-Code Based Confidential Communication

    6HFWLRQ  Fax operation (Other functions) 4. Press the ENTER FUNCTION key. F-Code Based Confidential Communication 5. Press the ( ) cursor key once. F-Code based Confidential communication involves the addition of F-Code commands (page 2-8) to a standard Confidential communication.

  • Page 80: Deleting Confidential Boxes

    6HFWLRQ  Fax operation (Other functions) 6. Use the keypad to enter the desired 4-digit Confidential box 6. Use the keypad to enter the 4-digit Confidential box number number (0000 - 9999). corresponding to the Confidential box to be deleted. 7.

  • Page 81: Printing Out Documents From A Confidential Box

    6HFWLRQ  Fax operation (Other functions) * To cancel the procedure part way through, press the STOP key. (4) Printing Out Documents from a The message display will revert to the initial mode. Confidential Box * If Restricted access is turned ON, it is first necessary to enter your Documents received into a Confidential box will NOT be automatically access code (or the registered management password) and then printed out and must be printed out by carrying out the following...

  • Page 82: Printing Out A Confidential Box Report

    6HFWLRQ  Fax operation (Other functions) (5) Printing Out a Confidential Box Report (6) Printing Out a Confidential File List Printing out this report enables the user to confirm information related Printing out this list enables the user to confirm information, such as to Confidential boxes, such as the Confidential box numbers and box the corresponding Confidential box numbers, etc., related to names registered for each box.

  • Page 83: F-Code Based Relay Broadcast Transmission

    6HFWLRQ  Fax operation (Other functions) (1) Registering Relay Boxes F-Code Based Relay Broadcast In order for this fax to function as a relay station, carry out the Transmission following procedure to register a Relay box and to register the final F-Code based Relay broadcast transmission refers to the method destination(s) in that box.

  • Page 84: Deleting Relay Boxes

    6HFWLRQ  Fax operation (Other functions) 1 Use the keypad to enter the TSI of the initial transmitting * To transmit to multiple destinations, use a group dial key to enter the fax numbers. station. * The fax number of the final destination cannot be entered with 2 Press the ENTER FUNCTION key.

  • Page 85: Sending Documents

    6HFWLRQ  Fax operation (Other functions) (3) Sending Documents 10. Use the keypad to enter the appropriate SID (subaddress ID). (Max. 20 digits) In order for this fax to function as the initial transmitting station in an * If you do NOT need to enter a subaddress ID, proceed to F-Code based Relay broadcast transmission and transmit documents step 11.

  • Page 86: Encryption Communication

    6HFWLRQ  Fax operation (Other functions) (1) Registering and Modifying Encryption Encryption Communication Keys Encryption communication allows encryption of documents prior to * If an encryption key that has been used to schedule a their transmission. In this way, third parties are prevented from communication which has not yet begun is selected for modification, seeing the actual documents even if they should be able to access “USED AS MEMORY FILE”...

  • Page 87: Required Operation

    6HFWLRQ  Fax operation (Other functions) (2) Required Operation Receiving party 1. Register the encryption key under the encryption key ID as agreed to in advance with the transmitting party. In order to carry out Encryption communication… (Refer to “(1) Registering and Modifying Encryption Keys”, page 7-14.) 1 The transmitting party must select the Confidential box in the * If the encryption key has already been registered, proceed to receiving party’s fax that it wants to transmit to and the...

  • Page 88: Fax Forwarding On/Off

    6HFWLRQ  Fax operation (Other functions) 9. Use the keypad to enter the desired end time for Fax forwarding. Fax Forwarding ON/OFF * The time should be set on a 24-hour time basis (00:00 - 23:59). Fax forwarding allows documents received during designated hours to be saved into memory and automatically forwarded to another fax number which is registered in advance.

  • Page 89: Modifying And Deleting

    6HFWLRQ  Fax operation (Other functions) 2. Press the ( ) cursor key until the following message appears in 17. Registration for that group dial key is complete. the message display. Use the cursor keys ( ) ( ) to select whether or not you want to continue registering group dial keys.

  • Page 90: Dialing With A Group Dial Key

    6HFWLRQ  Fax operation (Other functions) Modifying (4) Printing Out a Group Dial List 7. Press the ENTER FUNCTION key. Printing out this list enables the user to confirm the content of group dial keys currently registered in this fax, such as the registered fax 8.

  • Page 91: Modifying And Deleting

    6HFWLRQ  Fax operation (Other functions) 4. Press the ( ) cursor key once. 2. Press the ( ) cursor key until the following message appears in the message display. 5. Press the ENTER FUNCTION key. 3. Press the ENTER FUNCTION key. 6.

  • Page 92: Using A Chain Dial Key

    6HFWLRQ  Fax operation (Other functions) (3) Using a Chain Dial Key 4. Press the ( ) cursor key until the following message appears in the message display. * To cancel the procedure part way through, press the STOP key. The message display will revert to the initial mode.
  • Page 93 6HFWLRQ  Fax operation (Other functions) 6. Use the cursor keys ( ) to select the procedure for the Transmission (Continued from step 7, page 7-21) desired communication. 8. Press an unregistered one-touch key. Transmission 9. Press the ENTER FUNCTION key. 10.
  • Page 94 6HFWLRQ  Fax operation (Other functions) Polling reception (Continued from step 7, page 7-21) 10. Enter the destination fax number. * If you entered the fax number with the keypad, proceed to 8. Press an unregistered one-touch key. step 11. * If you entered the fax number with an abbreviated number or one-touch key that is already registered with the appropriate SUB (subaddress) and SID (subaddress ID), proceed to step 15.
  • Page 95 6HFWLRQ  Fax operation (Other functions) F-Code based Relay broadcast transmission 22. Press the ENTER FUNCTION key. (Continued from step 7, page 7-21) * If you chose to continue registering program keys, return to step 6, page 7-21. If you chose NOT to continue, the message 8.

  • Page 96: Modifying And Deleting

    6HFWLRQ  Fax operation (Other functions) 20. Press the ENTER FUNCTION key. 18. Use the cursor keys ( ) ( ) to enter the desired amount of time between polling cycles. 21. Registration for that program key is complete. Use the cursor * The time interval can be set to any amount between keys ( ) to select whether or not you want to continue...

  • Page 97: Using A Program Key

    6HFWLRQ  Fax operation (Other functions) 10. Deletion of that program key is complete. (4) Printing Out a Program Dial List Use the cursor keys ( ) ( ) to select whether or not you want to Printing out this list enables the user to confirm the content of continue deleting program keys.

  • Page 98: Restricted Access On/Off

    6HFWLRQ  Fax operation (Other functions) > The following functions of the unit are available without the need to 7. Use the cursor keys ( ) ( ) to select whether you want to turn enter a viable access code or the registered management password. Restricted access ON or OFF.

  • Page 99: Deleting Department Codes

    6HFWLRQ  Fax operation (Other functions) 5. Press the ENTER FUNCTION key. 6. Press the ENTER FUNCTION key. * If “CANNOT ENTER” appears in the message display, the * If you chose to continue, return to step 2. To register new entered access code is already registered or that number is department codes, refer to “(2) Registering Department Codes”...

  • Page 100: Entering Your Access Code

    6HFWLRQ  Fax operation (Other functions) (5) Entering Your Access Code (7) Changing the Management Password * It is necessary to register your access code in advance. (Refer to * To cancel the procedure part way through, press the STOP key. “(2) Registering Department Codes”, page 7-26, and “(7) Changing The message display will revert to the initial mode.
  • Page 101 6HFWLRQ  Management Report/List Print Out...

  • Page 102: Activity Report

    Management Report/List Print Out Activity Report (2) Manual Print Out * To cancel the procedure part way through, press the STOP key. Having this report printed out automatically enables the user to The message display will revert to the initial mode. confirm the types of communication (a transmission or a reception, etc.) that were carried out, the date and time it was accomplished, as well as who the other party was.

  • Page 103: Reception Report

    6HFWLRQ  Management Report/List Print Out 8. Use the cursor keys ( ) to select whether you want a 9. Press the ENTER FUNCTION key. Transmission report to be automatically printed out (ON) or not 10. Press the STOP key. The message display will revert to the initial (OFF).

  • Page 104: Manual Print Out

    6HFWLRQ  Management Report/List Print Out (2) Manual Print Out User Setting List * To cancel the procedure part way through, press the STOP key. Printing out this list enables the user to confirm settings made and The message display will revert to the initial mode. other registered information in this fax, such as the Remote switching * If Restricted access is turned ON, it is first necessary to enter the number.

  • Page 105: Restricted Access Report

    6HFWLRQ  Management Report/List Print Out Restricted Access Report (2) Manual Print Out * To cancel the procedure part way through, press the STOP key. Printing out this report when Restricted access is turned ON enables The message display will revert to the initial mode. the person-in-charge of managing use of this facsimile to confirm the types of communication (a transmission or a reception, etc.) that were carried out by each department, the date and time it was...
  • Page 106 6HFWLRQ  Management Report/List Print Out...

  • Page 107: Registration

    6HFWLRQ  Other Settings and Registration...

  • Page 108: Setting The Date And Time

    Other Settings and Registration Setting the Date and Time Registering your Self-station The date and time appearing in the message display may be set. As Information (fax number and name) all communications which use the timer will transpire based on the Information identifying your station (fax number and name) will, if date and time registered here, this setting must be performed prior to registered here, be printed out on the destination fax’s recording...

  • Page 109: Tti Transmission On/Off

    6HFWLRQ  Other Settings and Registration TTI Transmission ON/OFF Reception Date and Time Print Out ON/OFF Select here whether or not the TTI (Transmit Terminal Identifier) – information which indicates the time of the transmission, number of Select here whether or not the time and date of the reception will be pages, name and fax number of the transmitting party, etc.

  • Page 110: Add Sample Image On Reports On/Off

    6HFWLRQ  Other Settings and Registration Add Sample Image on Reports ON/OFF Message Display and Reports/Lists Language Select here whether or not a sample image of part of the first page of transmitted documents will be included on Transmission reports. The language used in the message display and on reports/lists can be selected here.

  • Page 111: Password Check Reception On/Off

    6HFWLRQ  Other Settings and Registration Password Check Reception ON/OFF Speaker Monitor Volume Select here whether to turn Password Check reception ON or OFF. The volume of the speaker monitor can be set here to 1 of 3 levels. * Refer to “(8) Password Check Reception (Restricted Communication)”, page 2-11, for more detailed information on * To cancel the procedure part way through, press the STOP key.

  • Page 112: Alarm On/Off

    6HFWLRQ  Other Settings and Registration Alarm ON/OFF Speaker Monitor ON/OFF Select here whether to turn the alarm – which sounds in the event of Select here whether to turn the speaker monitor ON or OFF. an error – ON or OFF. * To cancel the procedure part way through, press the STOP key.

  • Page 113: Bulletin Board Function On/Off

    6HFWLRQ  Other Settings and Registration Bulletin Board Function ON/OFF Super Fine Function ON/OFF If the Bulletin Board function is turned ON during Memory or If the Super Fine function is turned ON, and the transmitting party Confidential polling transmission, the documents will be available and transmits documents in the SUPER FINE setting, reception with the transmitted to an unlimited number of receiving parties upon receipt SUPER FINE setting is possible.

  • Page 114: Setting The Paper Size

    6HFWLRQ  Other Settings and Registration Setting the Paper Size Duplex Fax Reception ON/OFF Register here which size of paper will be used. Select from between If Duplex fax reception is turned ON, it is possible to receive incoming A4 and FOLIO sizes by carrying out the following procedure. faxes on the front and reverse paper sides.

  • Page 115: Number Of Rings

    6HFWLRQ  Other Settings and Registration Number of Rings One-Touch Dial Confirmation ON/OFF The number of times the bell will “ring” in the following automatic reception modes can be set here. If One-touch dial confirmation is turned ON, it is possible to check the message display before dialling for verification purposes.

  • Page 116: Changing The Automatic Reception Mode

    6HFWLRQ  Other Settings and Registration Changing the Automatic Reception Auto Shut-Off Time Mode When there is no operation of or activity with this fax for a designated period of time, the Auto shut-off function will engage for energy This facsimile has 2 automatic reception modes: Auto Fax Reception saving purposes.

  • Page 117: Remote Diagnosis On/Off

    6HFWLRQ  Other Settings and Registration Remote Diagnosis ON/OFF If Remote diagnosis is turned ON, remote diagnosis of this fax is possible. Remote diagnosis allows certain information related to conditions of or troubles occurring in the facsimile to be accessed directly by our service centre computer.
  • Page 118 6HFWLRQ  Other Settings and Registration 9-12...
  • Page 119 6HFWLRQ  Options 10-1...

  • Page 120: Optional Cassette

    Options Optional Cassette (1) Setting the Paper Size It is necessary to select in advance which size of paper will be used in The Optional Cassette is an auxiliary 500 sheet capacity paper supply the Optional Cassette. Select from between A4 and Folio sizes by unit similar to the paper cassette that is included with the facsimile.

  • Page 121: Setting The Paper Feed Selection Mode

    6HFWLRQ  Options (2) Setting the Paper Feed Selection Mode 8. Use the cursor keys ( ) ( ) to select the desired paper size and proceed to step 11. It is possible to select the paper feed mode that will be used for printing out received documents.

  • Page 122: Rs-232C Board

    6HFWLRQ  Options RS-232C Board (3) Precautions Always take note of the following prior to turning the RS-232C mode If the optional RS-232C board is installed in this facsimile, the fax may be used for other purposes in addition to normal facsimile communication.

  • Page 123: Connecting The Fax To Your Computer

    6HFWLRQ  Options (4) Connecting the Fax to Your Computer (5) RS-232C Mode ON/OFF 1. Turn the power to your computer OFF and unplug the fax’s power In order to make use of RS-232C functions of this fax, the optional cord from the outlet.

  • Page 124: Pc-Fax Reception On/Off

    6HFWLRQ  Options (6) PC-Fax Reception ON/OFF (7) Recommended Computer Environment It is necessary to turn this setting ON in order to utilise the PC-Fax The computer configuration recommended for running the scanning functionality of the RS-232C board. It is additionally possible to set system under Windows 95/98, Windows NT 4.0 and Windows 3.1 are the number of times that the bell will “ring”...

  • Page 125: Recommended Applications

    6HFWLRQ  Options (9) Recommended Applications (11) Scanning 1. Set the original to be scanned on the document table. TWAIN compatible software recommended for use with this Scanning System are as follows. 2. Click on Select Source from within the TWAIN compatible software in use in your computer.

  • Page 126: Removing The Twain System

    6HFWLRQ  Options • Unable to scan image. Windows 3.1 The machine is currently being used for fax communication or as a * The following procedure will assume Floppy Drive A is available. printer. Try the scanning procedure again once the present operation is completed.

  • Page 127: Printer Board

    6HFWLRQ  Options Printer Board 2. Connect the parallel port on the printer to the parallel port on your computer with a parallel cable. Use the clips attached to the If the optional Printer Board is installed in this facsimile, the fax can connectors to secure the cable to the both ports.

  • Page 128: Connecting To The Printer In Windows 95/98 And Making A Test Print

    6HFWLRQ  Options 11. The Printer wizard window will display the default name for the (6) Setting the Printing Parameters printer. To set the printing parameters, open the Properties dialogue box. If desired, you may change the displayed printer name. Even if There are 2 methods to opening the Properties dialogue box: from the name is changed, operation will not be affected.

  • Page 129: Managing The Printing Process

    6HFWLRQ  Options • Duplex Status Overall • Select in order to perform Duplex printing. Select either Bind long This tab consists of 3 group boxes: the Information box, the Call for edge and Bind short edge to designate the edge by which the paper service box and the Operator call box.

  • Page 130: Removing The Printer Driver

    6HFWLRQ  Options Print Manager (9) Cautions when Printing window Print Manager is a program which manages printing operations. The Print Manager window displays information about the file currently • The result of printing is not as expected being printed as well as those files queued for printing. Printing can When printing from within an application, there may be times when also be paused, resumed or cancelled from within Print Manager.

  • Page 131: Windows Nt4.0

    6HFWLRQ  Options Windows NT 4.0 (5) Connecting to the Printer in Windows NT 4.0 and Making a Test Print (1) Names of Parts The factory default setting for the printer output port on most Refer to “(1) Names of Parts”, page 10-9. computers is LPT1.

  • Page 132: Managing The Printing Process

    6HFWLRQ  Options 1 Page Setup tab Document Options • Pattern In order to print out a file directly from within an application, it is NOT Click on the Pattern icon to select the desired pattern in the lower necessary to open the Properties dialogue box. However, in order to field: Mesh, Spiral or Line art.

  • Page 133: Removing The Printer Driver

    6HFWLRQ  Options Status Overall Print Manager • window This tab consists of 3 group boxes: the Information box, the Call for Print Manager is a program which manages printing operations. The service box and the Operator call box. Print Manager window displays information about the file currently The amount of memory installed in the printer for printing purposes is being printed as well as those files queued for printing.

  • Page 134: Cautions When Printing

    6HFWLRQ  Options (9) Cautions when Printing Windows 3.1 (1) Names of Parts • The result of printing is not as expected Refer to “(1) Names of Parts”, page 10-9. When printing from within an application, there may be times when the results of printing on this printer will differ slightly from that on another printer.

  • Page 135: Setting The Printing Parameters

    6HFWLRQ  Options 1 Setup dialogue box 1. Double-click on the Control Panel icon in the Main group in Program Manager. In order to print out a file directly from within an application, it is NOT necessary to open the Setup dialogue box. However, in order to 2.

  • Page 136: Managing The Printing Process

    6HFWLRQ  Options • Brightness Errors which can be resolved by the operator Change this setting to adjust the brightness of the printout. Move the Troubles which are indicated by a checked mark in the Operator call slider the desired amount in the direction of the Darkest setting or the box can be resolved as follows.

  • Page 137: Removing The Printer Driver

    6HFWLRQ  Options 5 Cancelling printing (8) Removing the Printer Driver 1. In the Print Manager window, highlight the print job you want to Even if you no longer plan to use this printer with your computer, it is cancel by clicking on the corresponding file name. usually not necessary to remove the files related to this printing system.

  • Page 138: Pcl 4.5 Emulation

    6HFWLRQ  Options PCL 4.5 Emulation (2) Printing 1. Double-click on the icon with the name of this printer in the (1) Description Windows display. In addition to standard printing under Windows 95/98, Windows NT 4.0 and Windows 3.1, this facsimile can be used as a printer 2.

  • Page 139: Dual Line Kit

    6HFWLRQ  Options Dual Line Kit Operations involving a separately purchased telephone or the optional PC-Fax functions are generally performed using the 1st line. (1) The Dual Line Function Accordingly, the following operations can not be performed using the The Dual line function allows you send documents to one party while 2nd line.

  • Page 140: Registering Your Self-Station Information (Fax Number And Name) (2Nd Line)

    6HFWLRQ  Options (3) Registering your Self-station Information (4) Transmission Line Priority ON/OFF (fax number and name) (2nd line) (2nd line) When transmitting on the 2nd line, information identifying your station If Transmission line priority is turned ON, the 2nd line alone will be (fax number and name) can, if registered here, be sent to the designated for fax transmission so that the 1st line will be left open for receiving party's fax and displayed on the incoming documents,...

  • Page 141: Canceling A Communication (2Nd Line)

    6HFWLRQ  Options (5) Cancelling a Communication (2nd line) * To cancel the procedure part way through, press the STOP key. The message display will revert to the initial mode. The procedure to cancel a communication differs according to the type of communication involved.

  • Page 142: Number Of Rings (2Nd Line)

    6HFWLRQ  Options (6) Number of Rings (2nd line) (7) Changing the Automatic Reception Mode When a incoming fax is received on 2nd line, the number of times the (2nd line) bell will “ring” before the call is answered can be set here to any * This setting is fixed at “AUTO FAX RECEPTION”...

  • Page 143: Fax Forwarding On/Off (2Nd Line)

    6HFWLRQ  Options (8) Fax Forwarding ON/OFF (2nd line) (9) Registering and Deleting Confidential Fax forwarding allows documents received during designated hours Boxes (2nd line) to be saved into memory and automatically forwarded to another fax Carry out the following procedure to register and/or delete number which is registered in advance.

  • Page 144: Printing Out Documents From A Confidential Box (2Nd Line)

    6HFWLRQ  Options (10) Printing Out Documents from a (11) Registering and Deleting Relay Boxes Confidential Box (2nd line) (2nd line) Documents received into a Confidential box will NOT be automatically Carry out the following procedure to register and/or delete Relay printed out and must be printed out by carrying out the following boxes for use with the 2nd line.
  • Page 145 6HFWLRQ  Reference 11-1...

  • Page 146: Specifications

    Reference Specifications Facsimile Type..............Desktop transceiver Compatibility .............Group 3 Line Requirement..........Subscription telephone line Transmission Speed.........Within 7 seconds (our proprietary ITU-T #1 chart, MMR, Memory transmission, Normal resolution, Normal contrast) Modem Speed............14400/12000/9600/7200/4800/2400bps with automatic fallback Data Compression ..........MH/MR/MMR Scanning System ..........Horizontal scanning by contact image sensor Maximum Document Width......216 mm Automatic Document Feeder Capacity....Max.

  • Page 147: Appendix 1: Function Flow Chart

    6HFWLRQ  Reference Appendix 1: Function Flow Chart The following chart represents the message display flow when the FUNCTION key is pressed in order to access the various functions – including registration and settings – of this facsimile, or the PRINT REPORTS key is pressed for report/list print out. Refer to this chart as a reference to the operation of this facsimile.
  • Page 148 6HFWLRQ  Reference Continued Default Settings TTI Transmission ON/OFF from page Reception Date and Time Print Out ON/OFF 11-3 Report/List Print Activity Report Transmission Report Reception Report Delayed Communication Report (Memory Entry Report) Restricted Access Report * *3: Only available when Restricted access is turned Add Sample Image on Reports ON/OFF Message Display and Reports/Lists Language...
  • Page 149 6HFWLRQ  Reference Continued 2nd Line Fax Forwarding ON/OFF Settings * from page 11-3 Printing Out Documents from a Confidential Box F-Code Based Communication Registering Confidential Boxes *2: Only available when the Registering Relay Boxes optional Dual Line Kit is installed.

  • Page 150: Appendix 2: Error Code Tables

    6HFWLRQ  Reference Appendix 2: Error Code Tables When a communications error occurs, one of the following error codes will be printed out on the corresponding Transmission report or Reception report as well as the Activity report. Refer to the following tables for a more detailed explanation of the error. CODE TYPE OF OPERATION CAUSE AND/OR CORRECTION PROCEDURE...
  • Page 151 6HFWLRQ  Reference CODE TYPE OF OPERATION CAUSE AND/OR CORRECTION PROCEDURE I-45 Transmission Transmission was attempted, but was unsuccessful because the necessary DC Loop was not detected for dialling. Check all your telephone line connections and make sure that a modular cord other than that supplied with your facsimile is not being used.

  • Page 152: Laser Safety

    6HFWLRQ  Reference Laser Safety Laser radiation could be hazardous to the human body. For this reason, laser radiation emitted inside this machine is hermetically sealed within the protective housing and external cover. In the normal operation of the product by user, no radiation can leak from the machine. This machine is classified as Class 1 laser product under IEC 825.
  • Page 153 Notice The equipment has been approved in accordance with Council Decision 98/482/EC for pan-European single terminal connection to the public switched telephone network (PSTN). However, due to differences between the individual PSTNs provided in different countries, the approval does not, of itself, give an unconditional assurance of successful operation on every PSTN network termination point.
  • Page 154 CAUTION! The power plug is the main isolation device! Other switches on the equipment are only functional switches and are not suitable for isolating the equipment from the power source. VORSICHT! Der Netzstecker ist die Hauptisoliervorrichtung! Die anderen Schalter auf dem Gerät sind nur Funktionsschalter und können nicht verwendet werden, um den Stromfluß...

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