Triumph Adler 355ci Operation Manual
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Triumph Adler 355ci Operation Manual

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FAX Operation Guide

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Summary of Contents for Triumph Adler 355ci

  • Page 1 FAX Operation Guide...

  • Page 2: Table Of Contents

    Contents Contents ............................i Preface .............................v About the FAX Operation Guide (this Guide) ................v Structure of the guide .....................v Conventions Used in This Guide ................... vi Legal and Safety Information ..........1-1 Notice ........................... 1-2 Safety Conventions in This Guide ................1-2 About this Operation Guide ..................
  • Page 3 Original Image ........................3-17 Continuous Scan ........................ 3-18 FAX Direct Transmission ....................3-18 Cancelling Direct Transmission ................3-18 Manual Send ........................3-19 FAX Delayed Transmission ....................3-20 Cancelling and Sending Delayed Transmissions (Queued) ........3-21 Standby Transmission ......................3-21 Interrupt Send ........................3-22 Job Finish Notice ........................
  • Page 4 Polling Reception ..................... 5-17 Printing from a Polling Box ..................5-19 Checking Details ...................... 5-20 Deleting Originals in a Polling Box ................5-20 Encryption .......................... 5-21 Registering an Encryption Key ................. 5-22 Changing and Deleting Registration Contents of Encryption Key ......5-23 Using the Encrypted Transmission ................
  • Page 5 Changing and Deleting Permit FAX No..............8-12 Registering Reject FAX No..................8-13 Changing and Deleting Reject FAX No..............8-14 Registering Permit ID No..................8-15 Changing and Deleting Permit ID No............... 8-16 Setting Send Restriction ................... 8-17 Setting Reception Restriction ...................

  • Page 6: Contents

    Preface This Operation Guide is intended to help you operate the machine correctly, perform routine maintenance and take a simple troubleshooting action as necessary, so that you can always use the machine in good condition. Please read the Operation Guide before using the facsimile. Keep it close to the facsimile for easy reference. About the FAX Operation Guide (this Guide) Structure of the guide This Operation Guide contains the following chapters.

  • Page 7: Conventions Used In This Guide

    Conventions Used in This Guide Adobe Reader X is used as an example in the explanations below. Click an item in the Table of Contents Click to move from the current page to the previously to jump to the corresponding page. displayed page.
  • Page 8 Conventions used in procedures for operating the machine In this Operation Guide, continuous operation of the keys on the touch panel is as follows: Actual procedure Procedure indicated in this guide Select the [System Menu/Counter] key [System Menu/Counter] key > [Common Settings] > [Sound] Select [ Select [Common Settings] Select [Sound]...

  • Page 9: Legal And Safety Information

    Legal and Safety Information Please read this information before using your machine. This chapter provides information on the following topics. Notice ................................. 1-2 Safety Conventions in This Guide ......................1-2 About this Operation Guide ........................1-3 Legal Notice ............................. 1-3 IMPORTANT SAFETY INSTRUCTIONS ....................

  • Page 10: Notice

    Legal and Safety Information > Notice Notice Safety Conventions in This Guide The sections of this handbook and parts of the facsimile marked with symbols are safety warnings meant to protect the user, other individuals and surrounding objects, and ensure correct and safe usage of the facsimile. WARNING: Indicates that serious injury or even death may result from insufficient attention to or incorrect compliance with the related points.

  • Page 11: About This Operation Guide

    Legal and Safety Information > Notice About this Operation Guide This Operation Guide contains information on using the facsimile functions of this machine. Please read the Operation Guide before you start using the machine. During use, refer to the Operation Guide for your machine for information regarding the sections listed below. Environment Precautions for Use Loading Paper...

  • Page 12: Declarations To European Directives

    Legal and Safety Information > Notice 3 Ne pas utiliser l'appareil téléphonique pour signaler une fuite de gaz s'il est situé près de la fuite. 4 Utiliser seulement le cordon d'alimentation et le type de piles indiqués dans ce manuel. Ne pas jeter les piles dans le feu: elles peuvent exploser.

  • Page 13: Network Compatibility Declaration

    Legal and Safety Information > Notice • AN 10R00 AN for D • GR 03R00 National AN for GR • AN 11R00 AN for P • GR 04R00 National AN for GR • AN 12R00 AN for E • NO 01R00 National AN for N •...

  • Page 14: Before Using The Fax Machine

    Before Using the Fax Machine This chapter explains the following topics: Part Names and Functions ..........................2-2 Machine ..............................2-2 Operation Panel ............................2-4 Touch Panel ............................. 2-5 Enter key and Quick No. Search key ....................... 2-6 Quick Setup Wizard (Fax Setup) ........................2-7 Fax setup items ............................

  • Page 15: Part Names And Functions

    Before Using the Fax Machine > Part Names and Functions Part Names and Functions Machine This chapter explains the names of parts when the machine is used as a fax machine. For the parts required when functions other than FAX are used, refer to the following: Machine’s Operation Guide Operation panel Perform the fax operation with this panel.
  • Page 16 Before Using the Fax Machine > Part Names and Functions Document Processor Top cover Open this cover when the original jammed in the Document Processor. Opening handle Hold this handle when opening or closing the Document Processor. Original table Stack the sheet originals on this table. Original eject table Read originals are ejected onto this table.

  • Page 17: Operation Panel

    Before Using the Fax Machine > Part Names and Functions Operation Panel Displays the Home screen. Displays the Status/Job Displays the screen for Cancel screen. sending. You can change it to display the Address Book screen. Displays the Copy screen. Displays the FAX screen.

  • Page 18: Touch Panel

    Before Using the Fax Machine > Part Names and Functions Touch Panel Home Screen This screen is displayed by selecting the [Home] key on the operation panel. Selecting an icon will display the corresponding screen. You can change the icons to display on the Home screen as well as its background. Machine’s Operation guide Select the function.

  • Page 19: Enter Key And Quick No. Search Key

    Before Using the Fax Machine > Part Names and Functions Operating the touch panel 1 Displays the status of the equipment as well as necessary operation messages. Ready to send. 10:10 Dest. : 2 Enters destinations. Check On Hook Chain Direct 3 Configures function settings.

  • Page 20: Quick Setup Wizard (Fax Setup)

    Before Using the Fax Machine > Quick Setup Wizard (Fax Setup) Quick Setup Wizard (Fax Setup) In quick setup mode, a wizard is used to configure the following settings. Be sure to complete the settings before using the fax system. Fax setup items Reference Step...

  • Page 21: Fax Setup Procedure

    Before Using the Fax Machine > Quick Setup Wizard (Fax Setup) Fax setup procedure Display the screen. [System Menu/Counter] key > [Quick Setup Wizard] Select a function. Configure the function. Start the wizard. Follow the instructions on the screen to configure settings. [Next>] Exits the wizard.

  • Page 22: Setting Date And Time

    Before Using the Fax Machine > Setting Date and Time Setting Date and Time Set the local date and time at the place of installation. When you send a fax using the transmission function, the date and time as set here will be printed in the header of the fax.

  • Page 23: Pbx Setting (Europe Only)

    Before Using the Fax Machine > PBX Setting (Europe only) PBX Setting (Europe only) When using this machine in environment in which PBX for connection to multiple phones for business use is installed, perform the following PBX setting. NOTE Before connecting this machine to PBX, it is recommended to contact the company that installed the PBX system to request connection of this machine.

  • Page 24: Registering Destinations In The Address Book

    Before Using the Fax Machine > Registering Destinations in the Address Book Registering Destinations in the Address Book Save frequently used destinations to the Address Book or One Touch Key. The saved destinations can be changed. The destinations are available for Send as E-mail, Send to Folder, and Fax Transmission. NOTE Registering and editing of the Address Book can also be done in Embedded Web Server RX.
  • Page 25 Before Using the Fax Machine > Registering Destinations in the Address Book Enter the fax number. Select [FAX]. Enter the fax number of the receiving system. NOTE Up to 32 characters can be entered. Use the numeric keys to enter a number. Character Entry Method (page 10-2) Description Pause...
  • Page 26 Before Using the Fax Machine > Registering Destinations in the Address Book Set a sub address. To use sub address communication, a sub address and password must be registered. Select [Sub Address]. Select [Sub Address] and [Password] and enter each item then select [OK]. For the procedure for setting a sub address, refer to the following: Sub Address Transmission (page 5-14) Register the destination.
  • Page 27 Before Using the Fax Machine > Registering Destinations in the Address Book Select the members (destinations). [Member] > [+] 10:10 Member Menu Select destinations (contacts) to add to the group. NOTE Select the checkbox to select the desired destination from the list. The selected destinations are indicated by a checkmark in the check box.
  • Page 28 Before Using the Fax Machine > Registering Destinations in the Address Book To edit the destination. Editing a Contact Change "Address Number", "Name" and destination type and address. How to change, refer to the following: Adding a contact (page 2-11) After you have completed the changes, [Save] >...
  • Page 29 Before Using the Fax Machine > Registering Destinations in the Address Book Printing Address List You can print the list of destinations registered in the Address Book. You can sort the list in the order of index or address numbers of the destinations. Display the screen.

  • Page 30: Adding A Destination On One Touch Key

    Before Using the Fax Machine > Registering Destinations in the Address Book Adding a Destination on One Touch Key Add a new destination (contact or group) on One Touch Key. Adding a Destination Add a new destination (contact or group). A maximum of 100 destinations can be registered. Register fax destinations in the Fax screen.
  • Page 31 Before Using the Fax Machine > Registering Destinations in the Address Book Editing and Deleting One Touch Key Edit and delete the destinations you added to One Touch Key. Display the screen. [System Menu/Counter] key > [Address Book/One Touch] > [One Touch Key] The procedure differs depending on the details to be edited.

  • Page 32: Sending Faxes

    Sending Faxes This chapter explains the following topics: Basic transmission procedure ..........................3-2 Checking the Send Status ........................3-4 Priority Override Send ..........................3-4 Cancelling the Transmission ........................3-5 Using redial .............................. 3-6 Methods For Entering the Destination ....................... 3-7 Entering the destination fax number with the numeric keys ..............

  • Page 33: Basic Transmission Procedure

    Sending Faxes > Basic transmission procedure Basic transmission procedure The basic procedure for using the fax system is explained below. Select [FAX] on the Home screen. The base screen for fax appears. Place the originals. For placing originals, refer to the following: Machine’s Operation Guide Select the transmission method.
  • Page 34 Sending Faxes > Basic transmission procedure Send Start. Press the [Start] key. When scanning finishes, transmission starts. When originals are placed in the document processor After originals placed in the document processor are scanned and stored in the memory, the receiving system is dialed. When originals are placed on the glass surface After originals placed on the glass surface are scanned and stored in the memory, the receiving system is dialed.

  • Page 35: Checking The Send Status

    Sending Faxes > Basic transmission procedure Checking the Send Status Select the [Status/Job Cancel] key. Display the send job status screen. Select [Send Job Status]. The list of accepted time, destination, and status are displayed for each job. Priority Override Send A fax job waiting to be sent can be sent by priority override.

  • Page 36: Cancelling The Transmission

    Sending Faxes > Basic transmission procedure Cancelling the Transmission The method for cancelling communication with this machine differs depending on the transmission method (memory transmission or direct transmission) and communication form. Methods of cancelling in various cases are explained here. Cancelling Memory Transmission (while originals are being scanned) Select the [Stop] key.

  • Page 37: Using Redial

    Sending Faxes > Basic transmission procedure Using redial Redial is a function allowing you to dial the last entered number once again. Use this when the receiving system does not respond when you have tried to send a fax. When you want to send the fax to the same receiving system, select [Recall], and you can call the receiving system you dialed on the destination list.

  • Page 38: Methods For Entering The Destination

    Sending Faxes > Methods For Entering the Destination Methods For Entering the Destination Entering the destination fax number with the numeric keys The procedure for entering the destination fax number with the numeric keys is explained below. NOTE If New Destination Entry(FAX) is set to [Prohibit], it is not possible to directly enter a fax number. Select the destination from the Address Book or the One Touch Key.
  • Page 39 Sending Faxes > Methods For Entering the Destination Select transmission settings. Sub address communication, encrypted transmission, transmission start speed and ECM can be set. It is possible to change the transmission settings by selecting [On Hook], [Sub Address] or [Detail Settings]. Description On Hook Select [On Hook] to connect to the telephone line.

  • Page 40: Choosing From The Address Book

    Sending Faxes > Methods For Entering the Destination Choosing from the Address Book Select a destination registered in the Address Book. NOTE For more information about how to register destinations in the Address Book, refer to the following: Registering Destinations in the Address Book (page 2-11) For details on the external address book, refer to the following: Embedded Web Server RX User Guide Display the screen.

  • Page 41: Choosing By One Touch Key

    Sending Faxes > Methods For Entering the Destination Choosing by One Touch Key Select the destination using the One Touch Key. NOTE For more information on adding One Touch Key, refer to the following: Adding a Destination on One Touch Key (page 2-17) Display the screen.

  • Page 42: Broadcast Transmission

    Sending Faxes > Methods For Entering the Destination Broadcast Transmission This function allows you to send the same originals to several destinations in one operation. The machine stores (memorizes) originals to send in memory temporarily, and automatically repeats dialing and transmission to the set destination afterwards.
  • Page 43 Sending Faxes > Methods For Entering the Destination Select the destination from the One Touch Key Select [One Touch Key]. Select all destinations and select [OK]. NOTE For details of One Touch Key, refer to the following: Choosing by One Touch Key (page 3-10) After selecting all the destinations, press the [Start] key.

  • Page 44: Login/Logout

    Sending Faxes > Login/Logout Login/Logout Logging in when User Accounting has been Enabled When user accounting has been enabled, you need to enter a User ID and Password to use the machine. Normal login Enter the login user name and login password to login. If this screen is displayed during operations, select [Keyboard] to enter the login user name.

  • Page 45: Logging In When Job Accounting Has Been Enabled

    Sending Faxes > Login/Logout Logout To logout from the machine, select the [Authentication/Logout] key to return to the login user name/login password entry screen. Logging in when Job Accounting has been Enabled When job accounting has been enabled, you need to enter an Account ID when using the machine. Login In the screen below, enter the account ID using the numeric keys and select [Login].

  • Page 46: Fax Transmission Functions

    Sending Faxes > Fax transmission functions Fax transmission functions Select [Functions] to display the functions. Select [ ] or [ ] to change the screen. Ready to send. 10:10 10:10 Ready to send. Dest. : Functions Quiet Mode Check On Hook Chain Direct Original Size...

  • Page 47: Quiet Mode

    Sending Faxes > Quiet Mode Quiet Mode Lower print and scan speed for quiet processing. Select this mode when the running noise is uncomfortable. Machine’s Operation Guide Original Size Specify the original size to be scanned. Item Value Metric Select from A4, A5, A6, B5, B6, Folio, or 216×340 mm. Inch Select from Letter, Legal, Statement, Executive, or Oficio II.

  • Page 48: Fax Tx Resolution

    Sending Faxes > FAX TX Resolution FAX TX Resolution Select fineness of images when sending FAX. The larger the number, the better the image resolution. However, better resolution also means larger file sizes and longer send times. Item Description 400 × 400 dpi Ultra when sending originals with minute characters Typical character size: 6 point and lines more finely...

  • Page 49: Continuous Scan

    Sending Faxes > Continuous Scan Continuous Scan Scan a large number of originals in separate batches and then produce as one job. Originals will be scanned continuously until you select [Finish Scan]. FAX Direct Transmission Scans all originals into memory, then dials and sends. Scanning of the originals starts after the connection is made with the receiving system, allowing you to verify that each page of the fax has been properly sent.

  • Page 50: Manual Send

    Sending Faxes > Manual Send Manual Send This method allows you to send originals by pressing the [Start] key after confirming that the telephone line has connected to the receiving system. NOTE Connecting a telephone set (commercially available product) to this machine enables you to talk with the person at the receiving system before sending originals.

  • Page 51: Fax Delayed Transmission

    Sending Faxes > FAX Delayed Transmission FAX Delayed Transmission Set a send time. You can use delayed transmission together with the broadcast transmission function, etc. Item Description Does not use the delayed transmission. Uses the delayed transmission. Start Time Set the time from between 00:00 and 23:59 in one-minute increments. IMPORTANT If the current time displayed on the touch panel is not correct, you cannot send originals correctly at the preset time.

  • Page 52: Cancelling And Sending Delayed Transmissions (Queued)

    Sending Faxes > Standby Transmission Cancelling and Sending Delayed Transmissions (Queued) To cancel delayed transmissions that are queued, or to send delayed transmissions immediately rather than waiting for the specified time, use the procedure below. Display the screen. [Status/Job Cancel] key > [Scheduled Job] Canceling a job and immediate transmission.

  • Page 53: Interrupt Send

    Sending Faxes > Interrupt Send Interrupt Send During communication, when you scan originals by selecting direct transmission, you can use interrupt send. Even when the communication is prolonged due to broadcast transmission or a next transmission being scheduled, the machine will first send originals for which interrupt send has been set.

  • Page 54: Job Finish Notice

    Sending Faxes > Job Finish Notice Job Finish Notice Send e-mail notice when a job is complete. Machine’s Operation Guide It is possible to attach an image to the e-mail notice. Job Finish Notice Setting (page 8-4) File Name Entry Add a file name.

  • Page 55: Using Chain Dial

    Sending Faxes > Using chain dial Using chain dial Chain dial is a function that allows you to dial by linking fax numbers of the receiving systems with a chain number created with a number common to several destinations. By setting multiple phone numbers from several telephone companies to a chain number, you can later choose the one that costs the least to send the fax to a remote or international destination.
  • Page 56 Sending Faxes > Using chain dial Use the numeric keys to enter a fax number Select [Address Entry]. "212" is already entered, so continue by entering the fax number. [Menu] > [Next Dest.] Another fax number can be entered. When all destinations have been entered, select [OK]. NOTE When On is selected in Entry Check for New Dest., a confirmation screen is displayed for the entered FAX number.

  • Page 57: Using Favorites

    Sending Faxes > Using favorites Using favorites A destination, transmission time, and other transmission settings can be registered as a favorites. After a favorites has been registered, it can be opened by simply selecting it from the Favorites screen. By registering using the wizard format, you can check each setting when transmitting.

  • Page 58: Receiving Faxes

    Receiving Faxes This chapter explains the following topics: FAX Automatic Reception ..........................4-2 Reception Method ............................ 4-2 Checking and Changing the Reception Method ..................4-2 Flow of reception ............................. 4-3 Canceling reception (Disconnection of communication) ................4-3 Manual Reception .............................. 4-4 Flow of reception .............................

  • Page 59: Fax Automatic Reception

    Receiving Faxes > FAX Automatic Reception FAX Automatic Reception When using this machine as a FAX-dedicated machine that does not receive telephone calls, set the machine to FAX- dedicated reception. No special operation is required when receiving faxes. Reception Method The methods for receiving faxes on the machine are shown below.

  • Page 60: Flow Of Reception

    Receiving Faxes > FAX Automatic Reception Flow of reception Reception Starts When a fax comes in, the [Processing] indicator blinks and reception automatically begins. NOTE When a telephone (commercially available product) is connected to the machine, reception starts after the telephone rings. You can change the number of times the ringing tone rings.

  • Page 61: Manual Reception

    Receiving Faxes > Manual Reception Manual Reception This method allows you to receive faxes by selecting [Manual RX] after confirming that the telephone line has connected to the sending system. NOTE To use Manual Reception, you need to change the receiving mode to Manual Reception. To change to manual mode, refer to the following: FAX (page 8-6) Connecting a telephone set (commercially available product) to this machine enables you to receive originals after...

  • Page 62: Fax Reception Functions

    Receiving Faxes > Fax reception functions Fax reception functions The reception method and fax printing method can be set. What do you want to do? Reference Page Print received faxes on both sides of the paper. Duplex Printing page 4-6 Receive a two-page fax on one page.

  • Page 63: Fax Reception Settings

    Receiving Faxes > Fax reception settings Fax reception settings Duplex Printing When received multiple pages of data are the same width, they can be printed out on both sides of paper having the same width as the data. Print on both sides. Do not print on both sides.

  • Page 64: Media Type For Print Output

    Receiving Faxes > Fax reception settings Media Type for Print Output Specify the paper type to be used for print output of the received fax. Supported paper types All Media Types, Plain, Rough, Vellum, Labels, Recycled, Bond, Cardstock, Color, Envelope, Thick, Coated, High Quality, Custom 1-8 For more information about configuring settings, refer to the following: Default fax settings (page 8-2) Setting the cassette for the print output of received faxes...

  • Page 65: Using Convenient Fax Functions

    Using Convenient Fax Functions This chapter explains the following topics: Forward Settings ..............................5-2 Type of Forwarding Destination ....................... 5-2 Setting Forwarding ........................... 5-2 Registering Forwarding Destination ......................5-2 Changing and Deleting Registration Contents ..................5-3 Forwarding Time Setting .......................... 5-4 File Format Setting ..........................

  • Page 66: Forward Settings

    Using Convenient Fax Functions > Forward Settings Forward Settings When you have received a fax, you can forward the received image to other fax machines or computers, or set printing. Type of Forwarding Destination Only one forwarding destination can be specified. When forwarding is set to [On], all received documents will be forwarded to the specified destination.

  • Page 67: Changing And Deleting Registration Contents

    Using Convenient Fax Functions > Forward Settings Entering Forwarding Destination Directly Select [Address Entry (FAX)], [Address Entry (Email)] or [Address Entry (Folder)]. Enter the address to be registered as a forwarding destination. If [Address Entry (E-mail)] or [Address Entry (Folder)] is selected for the forwarding destination, enter the address.

  • Page 68: Forwarding Time Setting

    Using Convenient Fax Functions > Forward Settings Forwarding Time Setting Register the start time and end time between which forwarding is enabled. Display the screen. [System Menu/Counter] key > [FAX] > [Forward Settings] > [Schedule] Configure the function. Select [All Day] or [Preset Time]. If Preset Time is selected, enter the [Start Time] and [End Time].

  • Page 69: E-Mail Subject Add. Info. Setting

    Using Convenient Fax Functions > Forward Settings E-mail Subject Add. Info. Setting Specify whether any information will be added to the subject of the E-mail. When adding information, you can select either Sender Name or Sender. Display the screen. [System Menu/Counter] key > [FAX] > [Forward Settings] > [E-mail Subject Add. Info.] Configure the function.

  • Page 70: File Name Registration

    Using Convenient Fax Functions > Forward Settings File Name Registration You can set the file name to be created when forwarding. You can append information such as the date/time and the job number or fax number. Display the screen. [System Menu/Counter] key > [FAX] > [Forward Settings] > [File Name] Configure the function.

  • Page 71: Settings For Forwarding From Embedded Web Server Rx (Forward Settings)

    Using Convenient Fax Functions > Forward Settings Settings for Forwarding from Embedded Web Server RX (Forward Settings) You can use Embedded Web Server RX on a computer connected to the network to specify the forwarding settings on this machine. For information on the network settings, refer to the followings: Machine’s Operation Guide Accessing Embedded Web Server RX Display Embedded Web Server RX.

  • Page 72: Sub Address Box Function

    Using Convenient Fax Functions > Sub Address Box Function Sub Address Box Function Sub Address Box A Sub Address Box is a box for storing received originals on the machine to which the FAX System is to be installed. Using sub address reception function, you can store received originals in a personal Sub Address Box. For the method for using a Sub Address Box, see the next section.

  • Page 73: Registering A Sub Address Box

    Using Convenient Fax Functions > Sub Address Box Function Registering a Sub Address Box Up to 20 Sub Address Boxes can be registered. NOTE If user login administration is enabled, you can only edit destinations in the Address Book by logging in with administrator privileges.

  • Page 74: Changing/Deleting Sub Address Box

    Using Convenient Fax Functions > Sub Address Box Function Changing/Deleting Sub Address Box NOTE Sub Address Boxes can also be changed/deleted in the system menu. Select [Sub Address Box] on the Home screen. Changing/Deleting Changing [Menu] > [Edit] Select the box that you want to change and change the settings. The table below lists the items to be set.

  • Page 75: Printing Originals From A Sub Address Box

    Using Convenient Fax Functions > Sub Address Box Function Printing Originals from a Sub Address Box To print the originals that have been sent to a Sub Address Box, use the following operation. Select [Sub Address Box] on the Home screen. Selecting the Originals.

  • Page 76: Checking Details

    Using Convenient Fax Functions > Sub Address Box Function Checking Details You can use the procedure below to check the details of documents forwarded to a Sub Address Box. Select [Sub Address Box] on the Home screen. Selecting the Originals. Select the box containing the document you want to check.

  • Page 77: Deleting Originals From A Sub Address Box

    Using Convenient Fax Functions > Sub Address Box Function Deleting Originals from a Sub Address Box Use the procedure below to delete an original that you have forwarded to a Sub Address Box. Select [Sub Address Box] on the Home screen. Deleting Select the box containing the document you want to delete.

  • Page 78: Sub Address Transmission

    Using Convenient Fax Functions > Sub Address Box Function Sub Address Transmission To specify a Sub Address Box when sending a fax, follow the steps below. NOTE To use sub address transmission, check that a sub address and password have been set in the receiving system in advance.

  • Page 79: Polling Communication

    Using Convenient Fax Functions > Polling Communication Polling Communication Polling communication is a communication mode in which the transmission of originals on the sending machine is controlled by the receiving machine. This allows the receiving machine to tailor the reception of originals to its own circumstances.
  • Page 80 Using Convenient Fax Functions > Polling Communication Using Polling Transmission Select [Polling Box] on the Home screen. Place the originals. Display the screen. Select [Store File]. Select the type of originals, scanning density, etc., as necessary. The table below lists the items to be set. Function Description Duplex...

  • Page 81: Polling Reception

    Using Convenient Fax Functions > Polling Communication Polling Reception This function automatically triggers transmission of originals stored on the sending machine when the receiving machine dials the sending machine’s number. NOTE Multiple contacts cannot be specified for polling reception. If you specified a destination for which encrypted communication is registered, encrypted communication is disabled for polling reception.
  • Page 82 Using Convenient Fax Functions > Polling Communication Using Polling Reception NOTE When the other party is using sub addresses, refer to Using Polling Reception with Sub Addresses below. Select [FAX] on the Home screen. Turn on polling reception. [Functions] > [FAX Polling RX] > [On] Specifying destination.

  • Page 83: Printing From A Polling Box

    Using Convenient Fax Functions > Polling Communication Press the [Start] key. The operations for reception begin. NOTE When On is selected in Dest. Check before Send, a destination confirmation screen is displayed when you press the [Start] key. Confirmation Screen of Destinations (page 7-10) Printing from a Polling Box Use this procedure to print an original stored in a Polling box.

  • Page 84: Checking Details

    Using Convenient Fax Functions > Polling Communication Checking Details Use this procedure to check the details of an original stored in a Polling box. Select [Polling Box] on the Home screen. Select the original. Select the document you want to check. Select […].

  • Page 85: Encryption

    Using Convenient Fax Functions > Encryption Encryption This method allows you to communicate with originals encrypted by the sending system. Therefore, even when a third party tries to view the originals in the middle of communication by some means, the third party is prevented from knowing the actual contents of the originals.

  • Page 86: Registering An Encryption Key

    Using Convenient Fax Functions > Encryption Registering an Encryption Key An encryption key is required when registering the Address Book used for encryption communication (the other party is directly entered using the numeric keys) in the sending system and when setting encryption in the receiving system. For the creation of the encryption key, numbers from 0 to 9 and letters from A to F are arranged to form 16 numbers and/or letters arbitrarily.

  • Page 87: Changing And Deleting Registration Contents Of Encryption Key

    Using Convenient Fax Functions > Encryption Changing and Deleting Registration Contents of Encryption Display the screen. [System Menu/Counter] key > [FAX] > [TX/RX Common] > [Encryption Key Registration] Change/Delete Changing Select […] for the encryption key you want to change. System Menu/Counter.

  • Page 88: Using The Encrypted Transmission

    Using Convenient Fax Functions > Encryption Using the Encrypted Transmission When sending originals by encrypted transmission, use the Address Book registered for encryption or set encrypted transmission when dialing directly using the numeric keys. NOTE Encrypted transmission can be also used in broadcast transmission. With encryption communication, you cannot conduct sub address transmission.

  • Page 89: Setting The Encrypted Reception

    Using Convenient Fax Functions > Encryption NOTE When On is selected in Dest. Check before Send, a destination confirmation screen is displayed when you press the [Start] key. Confirmation Screen of Destinations (page 7-10) Setting the Encrypted Reception To conduct encryption communication operating the receiving system, follow the steps below. Register the encryption key ahead of time.

  • Page 90: Using A Connected Telephone

    Using Convenient Fax Functions > Using a Connected Telephone Using a Connected Telephone It is possible to connect a telephone (a commercially available item) to this machine and use various functions. FAX/TEL Auto Switch Reception This reception method is convenient when using both telephone and fax on a single telephone line. When fax originals have been sent, the machine automatically receives them, and when the other party is calling from a telephone, the machine makes a ringing tone urging the user to respond.
  • Page 91 Using Convenient Fax Functions > Using a Connected Telephone Preparation: Select [Auto (FAX/TEL)]. FAX (page 8-6) The telephone rings. The connected telephone set makes a ringing tone. Note that if [0] (zero) is set as the number of rings (for FAX/TEL Auto Switch), the connected telephone does not ring. NOTE You can change the number of times the ringing tone rings.

  • Page 92: Fax/Answering Machine Auto Switch Reception

    Using Convenient Fax Functions > Using a Connected Telephone FAX/Answering Machine Auto Switch Reception This method is convenient when using both the answering machine and fax. When fax originals have been sent, the machine receives them automatically, and when the call is from a telephone, the machine follows the functions of the connected answering machine.
  • Page 93 Using Convenient Fax Functions > Using a Connected Telephone The telephone rings. The connected telephone set makes ringing tone the set number of times. NOTE If you lift the handset while the telephone set is still making the ringing tone, the machine enters a status the same as manual reception.

  • Page 94: Drd Reception (Available For Some Countries.)

    Using Convenient Fax Functions > Using a Connected Telephone DRD Reception (Available for some countries.) This reception mode utilizes the Distinctive Ring Pattern service available through some telephone companies. With this service, you can use two or more fax numbers on a single telephone line. Thus, you can use this fax and a telephone on the same line, and you can still designate a different fax number for each of them.
  • Page 95 Using Convenient Fax Functions > Using a Connected Telephone The telephone rings. When a call comes in, the telephone will ring. NOTE If you lift the handset while the telephone is still ringing, the machine will deal with the call in the same manner as standard Manual FAX Reception.

  • Page 96: Manual Send

    Using Convenient Fax Functions > Using a Connected Telephone Manual Send When you want to talk to the person at the receiving system or the receiving system needs to switch to fax, use this method to send originals. Place the originals. Dial the destination.

  • Page 97: Manual Reception

    Using Convenient Fax Functions > Using a Connected Telephone Manual Reception Reception is possible after confirming that the telephone line has connected to the sending party. NOTE FAX Automatic Reception has been preset for the receiving mode of this machine. To use Manual Reception, you need to change the receiving mode to Manual Reception.

  • Page 98: Remote Switch Function

    Using Convenient Fax Functions > Using a Connected Telephone Remote Switch Function You can start fax reception by operation from the connected telephone set. This function is convenient for using this machine and a telephone set (commercially available product) in combination installed at places distant from each other. NOTE In order to use remote switch, it is necessary to connect the tone signal-sending telephone set (commercially available product) to the machine.

  • Page 99: Sending Faxes From Pc

    Sending Faxes from This chapter explains the following topics: Flow of Network FAX Sending ........................... 6-2 Flow of Network FAX Receiving ......................... 6-2 Setup .................................. 6-3 Installing the FAX Driver .......................... 6-4 Uninstalling the FAX Driver ........................6-6 Basic Transmission ............................6-7 Configuring the Driver Default Settings ....................

  • Page 100: Flow Of Network Fax Sending

    Sending Faxes from PC > Flow of Network FAX Sending The Network FAX function enables any PC, which is networked to the machine, to perform sending and receiving of faxes. Its primary features include the following. • PC-prepared document can be sent and received by fax without being printed out. •...

  • Page 101: Setup

    Sending Faxes from PC > Setup Setup The following preparation is needed before using Network FAX. Connection to a PC Connect the machine and PC to the network using a network cable. Machine’s Operation guide Machine Registration Using the memory transmission function, select the recipient PC or file format. NOTE Use the memory transmission function to forward the received fax to the PC or forward it as an e-mail attachment.

  • Page 102: Installing The Fax Driver

    Sending Faxes from PC > Setup Installing the FAX Driver The procedure for installing the FAX Driver is explained below. (The screens in Windows 7 are shown.) NOTE Plug and Play is disabled on this device when in Sleep. Wake the device from Sleep before continuing. Insert the Product Library disc.
  • Page 103 Sending Faxes from PC > Setup 4 Select [FAX Driver]. 5 Click [ 6 Click [Install]. NOTE The machine cannot be detected unless it is on. If the computer fails to detect the machine, verify that it is connected to the computer via a network cable and that it is turned on and click (Reload).

  • Page 104: Uninstalling The Fax Driver

    Sending Faxes from PC > Setup Uninstalling the FAX Driver Perform the following procedure to delete the FAX Driver from your computer. NOTE Uninstallation on Windows must be done by a user logged on with administrator privileges. Display the screen. Click [Start] button on the Windows and then select [All Programs], [(name of offer company)], and [Uninstall Product Library] to display the Uninstall Wizard.

  • Page 105: Basic Transmission

    Sending Faxes from PC > Basic Transmission Basic Transmission Create the document to be sent. Use an application on your computer to create the document to be sent. Set the original size and orientation. Select [Print] from the File menu. The Print dialog box for the application that you are using will appear.
  • Page 106 Sending Faxes from PC > Basic Transmission Select settings on the FAX Setting tab. Specify fax settings such as the original size on the FAX Setting tab, and click [OK]. For detailed information on the settings on the tab, refer to the following: Configuring the Driver Default Settings (page 6-10) You will return to the Print dialog box for the application.
  • Page 107 Sending Faxes from PC > Basic Transmission Set the destination. Use the keyboard to enter the destination fax number in the [Address Setting] tab. Click [Add to Destination List]. The destination information will appear in the address list. To send to multiple destinations, repeat this operation. To use the Address Book, click [Select from Address Book] and select the destination.

  • Page 108: Configuring The Driver Default Settings

    Sending Faxes from PC > Basic Transmission Configuring the Driver Default Settings Use the FAX Setting tab of the print settings screen to set the original size and other transmission conditions. Display the screen. From the start button, click [Control Panel], [Hardware and Sound], and [Devices and Printers].

  • Page 109: Default Settings Dialog Box

    Sending Faxes from PC > Basic Transmission Default Settings Dialog Box By setting the transmission conditions that you use most in this dialog box, you can minimize the need to change the settings each time. The Default Settings dialog box can be accessed by the following procedure: Display the screen.
  • Page 110 Sending Faxes from PC > Basic Transmission (2) Cover Page Tab Item Description Attach Cover Page Check the checkbox when you want to add a cover page to your checkbox transmission. (3) Authentication Tab Item Description User Login checkbox If the fax machine is set to User Login, select either Use Specific Login User Name or Prompt for Login User Name as desired.
  • Page 111 Sending Faxes from PC > Basic Transmission (4) Sender Information Tab Enter your own information into fields explained below to send a cover page with your faxes. Item Description Company A maximum of 64 characters can be entered. Department A maximum of 64 characters can be entered. Name A maximum of 32 characters can be entered.

  • Page 112: Changing Transmit Settings

    Sending Faxes from PC > Basic Transmission Changing Transmit Settings Transmit Settings can be changed at the time of transmission. (1) Selecting a Destination from the Address Book There are two types of Address Books from which you can select the party to transmit to. They are the fax machine's Address Book and Windows Address Book.
  • Page 113 Sending Faxes from PC > Basic Transmission Select the desired Address Book. To select the Address Book registered in the fax machine, select [Address Book/XXXX (model name)] from the drop-down menu. NOTE To use the Windows Address Book, select [Windows Address Book]. For adding an Address Book for Network FAX data file (.fdt), select the [Refer to Address Book], click on the [Add] button, and then select the [Address Book data file].
  • Page 114 Sending Faxes from PC > Basic Transmission Click on the [OK] button. The [Transmit Settings] dialog box will be displayed once again. (2) Subaddress-Based Communication NOTE In order to conduct sub address communication, the other party’s system also needs to be equipped with sub address communication functions of the same type.
  • Page 115 Sending Faxes from PC > Basic Transmission (3) Cover Page Settings A Cover Page can be set as the first page of a fax transmission. In addition to the standard templates for Cover Pages, original templates can be created and used. To attach and transmit a Cover Page, place a check in the check box for [Attach Cover Page] in the [Cover Page] tab.

  • Page 116: Using Cover Pages

    Sending Faxes from PC > Basic Transmission Using Cover Pages Cover Page Selection (Transmission Settings) The Cover Page is attached to the fax and sent as the first page. About Cover Pages The Cover Page can be selected from a template. The Cover Page contains such destination information and sender information as that shown below.
  • Page 117 Sending Faxes from PC > Basic Transmission Attaching and Transmitting a Cover Page The procedure for attaching and transmitting a Cover Page is shown below. Open the Transmit Settings dialog box. Perform Steps 1 to 7 of the Basic Transmission method to display the Transmit Settings dialog box. Basic Transmission (page 6-7) When selecting the destination from an Address Book, refer to “(1) Selecting a Destination from the Address Book”, select the destination, and go to Step 4.
  • Page 118 Sending Faxes from PC > Basic Transmission Add the destination to the destination list. Add this information to the [Destination List] by clicking on the [Add to Destination List] button. To change the recipient information of a destination that has been added to the [Destination List], select the destination to be changed and click on the [Edit] button.
  • Page 119 Sending Faxes from PC > Basic Transmission Attach a Cover Page. Click on the [Cover Page] tab and place a check in the [Attach Cover Page] checkbox. Select the Cover Page to be attached. Select a Cover Page template from the [Cover Page Templates] list. NOTE If the Cover Page is registered in the Default Settings, then the action of selecting the Cover Page for each transmission can be omitted.
  • Page 120 Sending Faxes from PC > Basic Transmission Click on the [Close] button. Edit the Message. Click on the [Edit Message] button. Enter the message to be added to the Cover Page and click on the [OK] button. Item Description Message A maximum of 1,000 characters can be entered.

  • Page 121: Cover Page Registration (Default Settings)

    Sending Faxes from PC > Basic Transmission Cover Page Registration (Default Settings) If the Cover Page is registered in the Default Settings, the action of selecting the Cover Page for each transmission can be omitted. Template Selection Select the Cover Page template to be registered in the Default Settings. The registration method is as follows.
  • Page 122 Sending Faxes from PC > Basic Transmission Check the contents of the Cover Page. Click on the [Preview] button. A preview of the currently selected template will be displayed. To display a different template, use the drop-down menu at the top of the dialog box or click on the [ ] or [ ] button.
  • Page 123 Sending Faxes from PC > Basic Transmission Sender Information Registration Please register the sender information to be included on the Cover Page. NOTE For information regarding the registration method, refer to the following: (4) Sender Information Tab (page 6-13) Creating New Cover Page Templates Perform the following procedure to create an original Cover Page template.
  • Page 124 Sending Faxes from PC > Basic Transmission Enter the characters. From the Menu bar, click on [Insert] and then [Textbox] and then position the textbox and enter the characters. Position the field box. From the Menu bar's [Insert] menu, select the field box to be positioned. IMPORTANT If there are too many characters in the entered information, such as recipient name or company name, the information will not fit in the field box and some of...
  • Page 125 Sending Faxes from PC > Basic Transmission Menu Item Template Display Inserted Information Sender Company Sender - Company Sender information company name Department Sender - Department Sender information department name Name Sender - Name Sender information sender name FAX Number Sender - FAX Number Sender information FAX number Telephone...

  • Page 126: Transmission Control

    Sending Faxes from PC > Basic Transmission Transmission Control Perform the following procedure when you want to use your computer to verify the status of a fax transmission currently being processed, or to actually terminate that transmission. Once a fax transmission starts being processed, a Transmission Control icon will be displayed in the Windows Task Bar.

  • Page 127: Managing Jobs

    Managing Jobs This chapter explains the following topics: Various Tools for Checking Transmission Results and Registration Status ............7-2 Checking FAX Job History ..........................7-3 Displaying Job Log Screen ........................7-3 Printing Administrative Reports (Result Report Setting) ..................7-4 Send Result Reports ..........................7-4 Report for Job Canceled before Sending ....................

  • Page 128: Various Tools For Checking Transmission Results And Registration Status

    Managing Jobs > Various Tools for Checking Transmission Results and Registration Status Various Tools for Checking Transmission Results and Registration Status Check the fax transmission results and registration status using the following tools. Display Contents to Reference Tool Timing of Check Location Check Page...

  • Page 129: Checking Fax Job History

    Managing Jobs > Checking FAX Job History Checking FAX Job History Display the history of the latest 50 each of send and receipt results on the display for checking. NOTE Even when job accounting is enabled, 50 each of send and receipt results are displayed regardless of the account ID. For details of the job history check, refer to the following: Machine’s Operation Guide Displaying Job Log Screen...

  • Page 130: Printing Administrative Reports (Result Report Setting)

    Managing Jobs > Printing Administrative Reports (Result Report Setting) Printing Administrative Reports (Result Report Setting) You can print various administrative reports to check the results of fax transmission or the status of the functional setup. Send Result Reports Each time you send a fax, you can print a report to confirm whether the fax was sent successfully. You can also print the transmitted image in the send result report.

  • Page 131: Report For Job Canceled Before Sending

    Managing Jobs > Printing Administrative Reports (Result Report Setting) Report for Job Canceled before Sending Print a send result report when the job is canceled before being sent. NOTE This is not displayed if E-mail/Folder and Fax are both set to [Off] in Send Result Reports. Display the screen.

  • Page 132: Fax Rx Result Reports

    Managing Jobs > Printing Administrative Reports (Result Report Setting) FAX RX Result Reports Each time you receive a fax, you can print a report to confirm whether the fax was received successfully. NOTE Fax receipt can also be notified by e-mail instead of checking the receipt result report. Reporting FAX Receipt Result by E-mail (page 7-9) Display the screen.

  • Page 133: Activity Report (Outgoing Fax Report And Incoming Fax Report)

    Managing Jobs > Activity Report (Outgoing FAX Report and Incoming FAX Report) Activity Report (Outgoing FAX Report and Incoming FAX Report) Activity reports are reports of both the sent faxes and the received faxes. Each report lists the history of the latest 50 sent or received fax data.

  • Page 134: Status Page

    Managing Jobs > Status Page Status Page A status page provides information on a number of user setups. FAX-related information includes the Local FAX Number, Local FAX Name, fax line setting, etc. You can print it out as necessary. Display the screen. [System Menu/Counter] key >...

  • Page 135: Reporting Fax Receipt Result By E-Mail

    Managing Jobs > Reporting FAX Receipt Result by E-mail Reporting FAX Receipt Result by E-mail Fax receipt can also be notified by e-mail instead of checking the receipt result report. NOTE This setting is displayed when the FAX RX Result Report setting is [On] or [Error/ SubAddress].

  • Page 136: Confirmation Screen Of Destinations

    Managing Jobs > Confirmation Screen of Destinations Confirmation Screen of Destinations When selecting [On] for Dest. Check before Send, the confirmation screen of destinations appears after pressing the [Start] key. Machine’s Operation Guide Follow the steps below to confirm the destinations. Check all destinations.

  • Page 137: Fax Settings

    Fax Settings This chapter explains the following topics: Default fax settings ............................8-2 Operation method ............................ 8-2 System Menu Settings ..........................8-3 Report ..............................8-4 Cassette/MP Tray Settings ........................8-5 Common Settings ............................ 8-5 FAX ................................8-6 Transmission Restriction ..........................8-10 Registering Permit FAX No.

  • Page 138: Default Fax Settings

    Fax Settings > Default fax settings Default fax settings This section explains the fax settings in the system menu. Operation method The system menu is operated as follows: Display the screen. Select the [System Menu/Counter] key. Select a function. 1 Displays the System Menu items. System Menu/Counter.

  • Page 139: System Menu Settings

    Fax Settings > Default fax settings System Menu Settings Settings for the fax function in the system menu are shown below. NOTE For settings other than fax settings, refer to the following: Machine’s Operation Guide Reference Item Description Page Quick Setup Wizard Configures settings for the machine in a wizard format.

  • Page 140: Report

    Fax Settings > Default fax settings Report Print reports to check the machine settings and status. Default settings for printing the result reports can also be configured. Report Print Item Description Status Page A status page provides information on a number of user setups. FAX-related information includes the Local FAX Number, Local FAX Name, fax line setting, etc.

  • Page 141: Cassette/Mp Tray Settings

    Fax Settings > Default fax settings Cassette/MP Tray Settings Select paper size and media type for Cassette 1 to 4. Cassette1 (to 4) Item Description Paper Size Set the paper size to load in Cassette 1 and optional paper feeders (Cassette 2 to 4). IMPORTANT: Specify the paper size as follows for the cassette that you want to use for fax reception.

  • Page 142: Fax

    Fax Settings > Default fax settings Function Defaults Item Description FAX TX Resolution Select the default scanning resolution. Value: 400×400dpi Ultra Fine, 200×400dpi Super Fine, 200×200dpi Fine, 200×100dpi Normal Continuous Scan (FAX) Set the continuous scan defaults. Value: Off, On Display Status/Log Item Description...
  • Page 143 Fax Settings > Default fax settings Transmission Item Description Local FAX Name Register the local FAX name printed in the transmit terminal identification (TTI) area. This item is included in the Quick Setup Wizard. Quick Setup Wizard (Fax Setup) (page 2-7) Local FAX ID Register the local FAX ID.
  • Page 144 Fax Settings > Default fax settings Reception Item Description Media Type Specify the paper type to be used for print output of the received fax. Value: All Media Types, Plain, Rough, Vellum, Labels, Recycled, Bond, Cardstock, Color, Envelope, Thick, Coated, High Quality, Custom 1-8 Media Type for Print Output (page 4-7) Reception Date/Time Reception Date/Time function adds the reception date/time, sender information and number of...
  • Page 145 Fax Settings > Default fax settings Item Description ECM RX Set whether ECM RX is performed. ECM is a communication mode specified by the ITU-T (International Telecommunication Union) that retransmits data when an error occurs. Fax machines that have ECM mode check for errors as they communicate, preventing distortion of the image due to noise on the line and other conditions.

  • Page 146: Transmission Restriction

    Fax Settings > Transmission Restriction Transmission Restriction This function allows you to send or receive originals only when communication requirements are met. Using this function can limit other parties with which you can communicate. Specifically, you must register communication requirements (Permit FAX No./Permit ID No.) and set the transmission limit in advance.

  • Page 147: Registering Permit Fax No

    Fax Settings > Transmission Restriction Reception Rejection Prerequisites Requirements Reception • Register Reject FAX numbers.* • The sender’s Local FAX Rejection Number is not registered. Registering Reject FAX No. (page 8-13) • The sender’s Local Fax • Reception restriction settings are specified Number matches a Reject FAX in [Reject List] in Reception Restrictions.

  • Page 148: Changing And Deleting Permit Fax No

    Fax Settings > Transmission Restriction Changing and Deleting Permit FAX No. Display the screen. [System Menu/Counter] key > [FAX] > [TX/RX Restriction] > [Permit No. List] Change/Delete. Changing Select […] for Permit FAX No. you want to change, and enter the new number. System Menu/Counter.

  • Page 149: Registering Reject Fax No

    Fax Settings > Transmission Restriction Registering Reject FAX No. NOTE Up to 25 Reject FAX numbers can be registered. Display the screen. [System Menu/Counter] key > [FAX] > [TX/RX Restriction] > [Reject No. List] Add a Reject FAX No. Select [+]. System Menu/Counter.

  • Page 150: Changing And Deleting Reject Fax No

    Fax Settings > Transmission Restriction Changing and Deleting Reject FAX No. Display the screen. [System Menu/Counter] key > [FAX] > [TX/RX Restriction] > [Reject No. List] Change/Delete. Changing Select […] for Reject FAX No. you want to change. System Menu/Counter. 10:10 TX/RX Restriction - Reject No.

  • Page 151: Registering Permit Id No

    Fax Settings > Transmission Restriction Registering Permit ID No. NOTE Up to 10 Permit ID numbers can be registered. Display the screen. [System Menu/Counter] key > [FAX] > [TX/RX Restriction] > [Permit ID List] Add a Permit ID No. Select [+]. System Menu/Counter.

  • Page 152: Changing And Deleting Permit Id No

    Fax Settings > Transmission Restriction Changing and Deleting Permit ID No. Display the screen. [System Menu/Counter] key > [FAX] > [TX/RX Restriction] > [Permit ID List] Change/Delete. Changing Select […] for Permit ID No. you want to change. System Menu/Counter. 10:10 TX/RX Restriction - Permit ID List 1111...

  • Page 153: Setting Send Restriction

    Fax Settings > Transmission Restriction Setting Send Restriction Restrict the other parties to which you send originals only to the ones registered in Permit FAX No. and Permit ID No. as well as the ones registered in the Address Book. To change the sending restriction, follow the steps below. Display the screen.

  • Page 154: Unusable Time

    Fax Settings > Unusable Time Unusable Time This feature sets a time period during which the machine will not print received faxes. IMPORTANT When Unusable Time is set, in addition to fax printing, all other printing operations are prohibited during the unusable time period, including printing of copy jobs and printer jobs, and printing from USB memory.

  • Page 155: Account Management

    Fax Settings > Account Management Account Management Account management is user management that specifies the users who can use the machine and job accounting that controls the usage per account. In user accounting, up to 100 users can be managed using User ID and Password. In job accounting, the status of fax use per account can be known for up to 100 accounts for sending of originals and making communication reservation after entering Account ID.
  • Page 156 Fax Settings > Account Management Restriction of use function When you have enabled job accounting, you need to enter an Account ID when performing the following operations. • Normal transmission • Delayed transmission • Broadcast transmission • Sub address transmission •...

  • Page 157: Troubleshooting

    Troubleshooting This chapter explains the following topics: Indicators During Sending/Receiving Operation ....................9-2 Responding to an Attention Indicator Flashes ....................9-2 Precautions When Turning Power OFF ......................9-3 Messages ................................9-4 Error Code List ..............................9-5 Troubleshooting ..............................9-8...

  • Page 158: Indicators During Sending/Receiving Operation

    Troubleshooting > Indicators During Sending/Receiving Operation Indicators During Sending/Receiving Operation The [Processing] and [Memory] indicators show the fax transmission status. • The [Processing] indicator blinks during fax transmission and reception. • The [Memory] indicator blinks when source data is being stored in memory for memory transmission. •...

  • Page 159: Precautions When Turning Power Off

    Troubleshooting > Precautions When Turning Power OFF Precautions When Turning Power OFF To power off the machine, press the Power switch. You cannot automatically receive a fax when the power switch is turned off. Make sure that the [Processing] indicator and the [Memory] indicator are off before turning off the power switch. Check that the indicators are off.

  • Page 160: Messages

    Troubleshooting > Messages Messages When an error occurs, the display may show one of the messages listed below. These will help you identify and correct the problem. NOTE When a transmission error occurs, a sent/receipt result report is produced. Check the error code shown in the report and refer to the following: Error Code List (page 9-5) To print the sent/receipt result report, refer to the following: Send Result Reports (page 7-4)

  • Page 161: Error Code List

    Troubleshooting > Error Code List Error Code List When a transmission error occurs, one of the following error codes is recorded in the TX/RX Result Report and Activity Report. NOTE “U” or “E” will appear in the error code depending on the communication speed setting. Error Code Possible Cause/Action Busy...
  • Page 162 Troubleshooting > Error Code List Error Code Possible Cause/Action U01700 - U01720 Communication error occurred during high-speed transmission. Send again. If you still have trouble, reduce TX Start Speed and send again. NOTE If the communication error occurs frequently, change the default setting of TX Start Speed in System Menu.
  • Page 163 Troubleshooting > Error Code List Error Code Possible Cause/Action U05300 Reception was rejected by the recipient because communication requirements are not met due to the reception restriction set on the recipient machine. Check with the recipient. U14000 Reception to the Sub Address Box was stopped because there is no more free space in the memory of this machine.

  • Page 164: Troubleshooting

    Troubleshooting > Troubleshooting Troubleshooting When a problem occurs, first check the following. If the problem persists, contact your dealer or service representative. Reference Symptom Checkpoint Corrective Action Page Cannot send document. Is the modular cord connected Connect the modular cord correctly. ―...
  • Page 165 Troubleshooting > Troubleshooting Reference Symptom Checkpoint Corrective Action Page Cannot perform memory Is the recipient fax machine Sub address transmission cannot be ― forwarding using a sub equipped with a sub address performed unless the recipient fax address. transmission feature? machine has a similar sub address transmission feature.

  • Page 166: 10 Appendix

    10 Appendix This chapter explains the following topics: Character Entry Method ........................... 10-2 Specifications ..............................10-5 Menu Map ................................ 10-7 Received FAX Sizes and Paper Priority (Metric Model) ................. 10-13 Received FAX Sizes and Paper Priority (Inch Model) ..................10-14 10-1...

  • Page 167: Character Entry Method

    Appendix > Character Entry Method Character Entry Method To enter characters for a name, use the on-display keyboard in the touch panel following the steps as explained below. NOTE QWERTY, QWERTZ and AZERTY are keyboard layouts the same as a PC keyboard are available. If necessary, change the layout.
  • Page 168 Appendix > Character Entry Method Upper-case Letter Entry Screen Add - Name Input: Limit: Del. Cancel < Back Next > Number/Symbol Entry Screen Add - Name Input: Limit: Symbol Del. Cancel < Back Next > Display/Key Description [ ]/[ ] To enter a number or symbol not shown in the keyboard, select the cursor key and scroll the screen to view other numbers or symbols to enter.

  • Page 169: Entering Characters

    Appendix > Character Entry Method Entering Characters Follow the steps below to enter ‘List A-1’ for an example. Enter 'List', (space). Add - Name Add - Name 1, 3 Input: Input: List Limit: Limit: Del. Del. Cancel < Back Next > Cancel <...

  • Page 170: Specifications

    Appendix > Specifications Specifications IMPORTANT Specifications are subject to change without notice. FAX function Item Description Compatibility Super G3 Communication Line Subscriber telephone line Transmission Time Less than 3 seconds (33600 bps, JBIG, ITU-T A4-R #1 chart) Transmission Speed 33600/31200/28800/26400/24000/21600/19200/16800/14400/12000/ 9600/7200/4800/2400 bps Coding Scheme JBIG/MMR/MR/MH...
  • Page 171 Appendix > Specifications Network FAX functions Item Description Hardware IBM PC-AT compatible computer Interface 10BASE-T, 100BASE-TX, 1000BASE-T Operating system Windows Server 2008/2012, Windows Vista and Windows 7/8/10 Transmission Resolution Ultra fine (400 × 400dpi), Fine (200 × 200dpi), Normal (100 × 200dpi) Document Size Letter, Legal, Statement, A4, A5, Folio, B5(JIS) FAX Delayed Transmit...

  • Page 172: Menu Map

    Appendix > Menu Map Menu Map Add Dest. (page 3-7) Address Book (page 3-9) Ext. Address Book (refer to Embedded Web Server RX User Guide) One Touch Key (page 3-10) Functions Quiet Mode (page 3-16) Original Size (page 3-16) Original Orientation (page 3-16) Duplex (page 3-16) FAX TX Resolution (page 3-17) Density (page 3-17)
  • Page 173 Appendix > Menu Map FAX Job Log Outgoing FAX Log (page 7-3) Incoming FAX Log (page 7-3) Outgoing FAX Report (page 7-7) Incoming FAX Report (page 7-7) Scanner (refer to the machine’s Operation Guide) Printer (refer to the machine’s Operation Guide) Line Off (page 3-5) Manual RX (page 4-4) Toner Status (refer to the machine’s Operation Guide)
  • Page 174 Appendix > Menu Map Report (page 8-4) Report Print (page 8-4) Status Page (page 7-8) Font List (refer to the machine’s Operation Guide) Network Status (refer to the machine’s Operation Guide) Service Status (refer to the machine’s Operation Guide) Accounting Report (refer to the machine’s Operation Guide) Sub Address Box List (page 5-13) FAX List (Index) (page 2-16) FAX List (No.) (page 2-16)
  • Page 175 Appendix > Menu Map Common Settings Default Screen (refer to the machine’s Operation Guide) Sound (page 8-5) Buzzer (refer to the machine’s Operation Guide) FAX Speaker Volume (page 8-5) FAX Monitor Volume (page 8-5) Original Settings (refer to the machine’s Operation Guide) Paper Settings (refer to the machine’s Operation Guide) Function Defaults FAX TX Resolution (page 8-6)
  • Page 176 Appendix > Menu Map FAX (page 8-6) TX/RX Common Encryption Key Registration (page 5-21) (page 8-6) FAX Remote Diagnosis (page 8-6) Transmission Local FAX Name (page 8-7) (page 8-7) Local FAX ID (page 8-7) Local FAX Number (page 8-7) TTI (page 8-7) Account Name Use (page 8-7) Dialing Mode(Inch version only) (page 8-7) Retry Times (page 8-7)
  • Page 177 Appendix > Menu Map Date/Timer/Energy Date/Time (page 2-9) Saver Date Format (refer to the machine’s Operation Guide) Time Zone (page 2-9) Auto Panel Reset (refer to the machine’s Operation Guide) Panel Reset Timer (refer to the machine’s Operation Guide) Sleep Level (Except for Europe) (refer to the machine’s Operation Guide) Sleep Rules (Europe only) Sleep Timer (refer to the machine’s Operation Guide) Auto Error Clear (refer to the machine’s Operation Guide)

  • Page 178: Received Fax Sizes And Paper Priority (Metric Model)

    Appendix > Received FAX Sizes and Paper Priority (Metric Model) Received FAX Sizes and Paper Priority (Metric Model) When no paper loaded in the cassettes matches the received fax size and orientation, the machine automatically chooses the printing paper according to the following priority. Received FAX Size Folio Folio...

  • Page 179: Received Fax Sizes And Paper Priority (Inch Model)

    Appendix > Received FAX Sizes and Paper Priority (Inch Model) Received FAX Sizes and Paper Priority (Inch Model) When no paper loaded in the cassettes matches the received fax size and orientation, the machine automatically chooses the printing paper according to the following priority. Received FAX Size Legal Statement...

  • Page 180: Index

    Index ECM RX ECM TX E-mail Notice Numerics Job Finish Notice 3-23 2 in 1 Print 4-6, Reporting FAX Receipt Result Encryption Communication 5-21 Changing and Deleting Registration Contents of Account Management 8-19 Encryption Key 5-23 Account Name Use Encryption Box No. 5-21 Address Book 2-11, Encryption Key...
  • Page 181 Local FAX ID 2-7, Received FAX Sizes and Paper Priority 10-13, 10-14 Local FAX Name 2-7, Receiving Mode 4-2, Local FAX Number 2-7, Reception Date/Time 4-6, Redial Changing Retry Times Reject Fax No. Machine (Names) Change/Deletion 8-14 Manual Reception 4-4, 5-33 Registration 8-13...
  • Page 182 Telephone Line 2-7, Time Touch Panel Transmission Restriction 8-10 Communication Establishing Requirements 8-10 Permit FAX No. 8-11 Permit ID No. 8-15 Prerequisites 8-10 Reception Rejection Requirements 8-11 Reception Restriction Setting 8-17 Reject FAX No. 8-13 Send Restriction Setting 8-17 Unknown Number Reception 8-17 Troubleshooting TX Start Speed...
  • Page 184 First edition 2017.4 2VMGEEN500...

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