Triumph Adler DC 2316 Instruction Handbook Manual
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Triumph Adler DC 2316 Instruction Handbook Manual

Digital multifunctional system
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Instruction Handbook
DC 2316
Digital Multifunctional
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Summary of Contents for Triumph Adler DC 2316

  • Page 1 Instruction Handbook DC 2316 Digital Multifunctional System...

  • Page 3: Table Of Contents

    Contents Legal and Safety Machine Parts Main Body ..............1-1 Document Processor .
  • Page 4 Configuring the Scan To PC Button ..........7-2 Copy Function Section .
  • Page 5 Making Full Use of This Machine’s Advanced Functions Zoom mode Copy Mode selection EcoPrint mode Enlarging/reducing copies to Making clear reproductions Saving on toner use a desired size between 25% of photographs and 400% 25 % 400 % Combine modes Collate mode Language Selection Making one copy from either...
  • Page 6 OPERATION GUIDE...

  • Page 7: Legal And Safety

    Legal and Safety CAUTION: No liability is assumed for any damage caused by improper installation. Notice The information in this guide is subject to change without notification. Additional pages may be inserted in future editions. The user is asked to excuse any technical inaccuracies or typographical errors in the present edition.

  • Page 8: Energy Star Program

    Legal and Safety Energy Star Program We have determined as a participating company in the International Energy Star Program that this product is compliant with the standards laid out in the International Energy Star Program. The International Energy Star Program has as its basic goals the promotion of efficient energy use and the reduction of the environmental pollution that accompanies energy consumption by promoting the manufacture and sale of products that fulfill program standards.
  • Page 9 Legal and Safety CAUTION: Indicates that personal injury or mechanical damage may result from insufficient attention to or incorrect compliance with the related points. Symbols The following symbols indicate that the related section includes safety warnings. Specific points of attention are indicated inside the symbol..

  • Page 10: Caution Labels

    Legal and Safety IMPORTANT - PLEASE READ FIRST. CAUTION LABELS Caution labels have been attached to the machine at the following locations for safety purposes. Be sufficiently careful to avoid fire or electric shock when removing a paper jam or when replacing toner.

  • Page 11: Installation Precautions

    Legal and Safety Installation Precautions Environment CAUTION: Avoid placing the machine on or in locations which are unstable or not level. Such locations may cause the machine to fall down or fall over. This type of situation presents a danger of personal injury or damage to the machine.

  • Page 12: Handling Of Plastic Bags

    Legal and Safety During copying, some ozone is released, but the amount does not cause any ill effect to one's health. If, however, the machine is used over a long period of time in a poorly ventilated room or when making an extremely large number of copies, the smell may become unpleasant.

  • Page 13: Precautions For Use

    Legal and Safety Precautions for Use Cautions when Using the Machine WARNING: Do not place metallic objects or containers with water (flower vases, flower pots, cups, etc.) on or near the machine. This situation presents a danger of fire or electrical shock should they fall inside. Do not remove any of the covers from the machine as there is a danger of electrical shock from high voltage parts inside the machine.
  • Page 14 Legal and Safety CAUTION Do not pull the power cord when removing it from the outlet. If the power cord is pulled, the wires may become broken and there is a danger of fire or electrical shock. (Always grasp the power plug when removing the power cord from the outlet.) Always remove the power plug from the outlet when moving the machine.

  • Page 15: Cautions When Handling Consumables

    Legal and Safety CAUTION Use of controls or adjustments or performance of procedures other than those specified herein may result in hazardous radiation exposure. Do not look directly at the light from the scanning lamp as it may cause your eyes to feel tired or painful.
  • Page 16 Legal and Safety Laser Safety (Europe) Laser radiation could be hazardous to the human body. For this reason, laser radiation emitted inside this machine is hermetically sealed within the protective housing and external cover. In the normal operation of the product by user, no radiation can leak from the machine.
  • Page 17 Legal and Safety Safety Instructions Regarding the Disconnection of Power (Europe) CAUTION: The power plug is the main isolation device! Other switches on the equipment are only functional switches and are not suitable for isolating the equipment from the power source. VORSICHT: Der Netzstecker ist die Hauptisoliervorrichtung! Die anderen Schalter auf dem Gerät sind nur Funktionsschalter und können nicht verwendet werden, um...
  • Page 18 Legal and Safety Safety of Laser Beam (USA) 1. Safety of laser beam This equipment has been certified by the manufacturer to Class 1 level under the radiation performance standards established by the U.S.DHHS (Department of Health and Human Services) in 1968. This indicates that the product is safe to use during normal operation and maintenance.

  • Page 19: Safety Switch

    Legal and Safety 5. Safety switch The power to the laser unit is cut off when the upper front cover is opened. Safety Instructions Regarding the Disconnection of Power CAUTION: The power plug is the main isolation device! Other switches on the equipment are only functional switches and are not suitable for isolating the equipment from the power source.
  • Page 20 Included manuals are different depending on models. Model Included Manual Operation Guide (this document) DC 2316 Facsimile Operation Guide Operation Guide (this document) Describes how to load paper or how to operate copying, printing, or scanning and explains how to handle problems.
  • Page 21 Legal and Safety Conventions This manual uses the following conventions Convention Description Example Italic Typeface Used to emphasize a key word, Open the Front Cover. phrase or references to additional For details on Auto Sleep, refer to Sleep information. Mode on page 8-1. Courier Typeface Used to denote messages or Access 13.

  • Page 22: Accessing Menu Items

    Legal and Safety Accessing Menu Items When you configure the machine, you do so by accessing a menu item and making your setting from there. Each configuration instruction in this guide tells you to access the menu item and provides a route map to direct you to that item. An example of a route map and its significance is shown below.

  • Page 23: Machine Parts

    1 Machine Parts Main Body Scan Unit Toner Container Front Cover Developer Unit Cassette Drum Unit Manual Feed Tray Shipping Lock Platen Original Size Indicator Plate Output Tray Operation Panel Paper Stopper Original Cover OPERATION GUIDE...

  • Page 24: Document Processor

    Machine Parts USB Interface Connector Power Switch 5V DC Output (for Print Server IB-110) Power Cord Receptacle Rear Cover Document Processor Original Table Ejection Extension Original Insert Guides Original Eject Table Left Cover OPERATION GUIDE...

  • Page 25: Operation Panel

    Machine Parts Operation Panel DC 2316 12 13 Copy Mode Key and Indicator Exposure Adjustment Key Collate Key and Indicator Zoom Key Combine Key and Indicator Paper Jam Indicator SCAN Key and Indicator Toner Indicator COPY Key and Indicator Scan To PC Key...

  • Page 26: Error Codes

    Machine Parts Status Information Message Meaning The machine is warming up and is not ready. Warming Up When the machine is switched on for the first time, this message will take several minutes. The machine is ready to use. This is the ready screen in the copy mode. 100% •••••••...

  • Page 27: Loading Paper

    2 Loading Paper Paper Cassette - 250 sheets (80g/m - 60 to 105g/m - A4, B5 (JIS), A5, Letter, Legal, Folio and Oficio II Manual Feed Tray - 1 sheet - 60 to 163g/m - A4, B5 (JIS), A5, Letter, Legal, Folio, Oficio II, Statement, Executive, A6, B6, B5 (ISO), Envelope #10, Envelope #9, Envelope Monarch, Envelope #6, Envelope C5, Envelope DL and 16K...

  • Page 28: Before Loading Paper

    Loading Paper Before Loading Paper Set the paper in the cassette with the side which faced the top of its packaging facing NOTE: Please set paper according to the instruction when paper side is directed. When you open a new package of paper, fan through the sheets to separate them slightly prior to loading.

  • Page 29: Manual Feed Tray

    Loading Paper Adjust the position of the width guides located on the left and right sides of the paper cassette. Press the release button on the left guide and slide the guides to the paper size required. NOTE: The paper sizes are marked on the cassette.
  • Page 30 Loading Paper Pull out the cassette to access the Manual Feed Tray. Pull the Manual Feed Tray up and out. Pull out the front of the Manual Feed Tray. Push the cassette back into the printer. Adjust the paper width guides and slide the paper into the tray as far as it will go.

  • Page 31: Manual Duplex

    Loading Paper Envelopes should be fed in the face-up position, right edge first. NOTE: Prior to purchasing envelopes, print a sample to check quality. IMPORTANT: Slide the paper firmly into the tray until it stop. Load one sheet or envelope at a time. Start printing after loading the Manual Feed Tray.

  • Page 32: Selecting Paper Size

    Loading Paper Load the printed sheet in the printed face-down position on the Manual Feed Tray again, and print the rear side. Long edge binding or Short edge binding can be selected depending on the orientation of the sheet. Binding Orientation How to Load Long Edge Binding Short Edge Binding...

  • Page 33: Selecting Media Type

    Loading Paper Selecting Media Type You can select the media type. The media type that can be used are: PLAIN, TRANSP., PREPRINT, BOND, RECYCLED, VELLUM, ROUGH, LETTERHD, COLOR, PREPUNCH, ENVELOPE, CARDSTOCK, COATED, THICK, HIGH QLT, CUSTOM Access 15.Media Type. [Menu] If you are unsure how to use this route map refer to Accessing Menu Items on page xx.
  • Page 34 Loading Paper OPERATION GUIDE...

  • Page 35: Preparations

    3 Preparations Connecting the Cables The machine can be connected to a computer. Connecting the USB Cable To connect the machine directly to your computer, use the USB cable. Turn the machine off, remove the power cord from the outlet and turn the computer off.

  • Page 36: Turning The Machine On

    Preparations Turning the Machine On Turn the power switch on. The machine will begin to warm up after which the ready screen is displayed. Loading Software Installing the Printer Driver and Scanner Driver. Ensure the machine is plugged in and connected to the computer’s USB port before installing software from the CD-ROM.
  • Page 37 Preparations Click Accept to proceed. Click Select Language. Click the language to be used. Click Install Software. The Installation Wizard starts. Click Next. For the simple, default installation, select Express Mode and click Next. NOTE: If you selected Custom Mode, select Universal serial bus (USB) to select connection method, and follow the on- screen instructions.
  • Page 38 Preparations Click Install. The installation program installs the software. NOTE: When installing software for Windows XP, if a software installation warning for an unsigned device driver is displayed, click Continue Anyway to bypass the warning and install the driver. All device drivers have been fully tested.
  • Page 39 Preparations Click Next. Click Finish to leave the install program and return to the disc main menu. OPERATION GUIDE...
  • Page 40 Preparations OPERATION GUIDE...

  • Page 41: Copy Functions

    4 Copy Functions Basic Copying Procedure To change the default settings for the machine, refer to System Settings. Turn the machine on. At the end of warm-up, the ready screen will be displayed. Select from the copier’s various functions. Press [Copy Mode] to select the desired mode.

  • Page 42: Placing Originals In The Document Processor

    Copy Functions Enter the number of copies required. Up to 99 can be entered. Open the original cover and place the original face down onto the platen against the left rear corner of the platen. Close the original cover. Press [Start]. Copying begins immediately. To cancel copying, press [Stop/Clear].
  • Page 43 Copy Functions Originals to Avoid Be sure not to use the following originals in the document processor. • Originals with punched holes or perforations. • Transparencies. • Soft originals such as carbon or vinyl paper, or other originals that are curled, wrinkled or creased.

  • Page 44: Placing A Thick Original On The Platen

    Copy Functions Placing a Thick Original on the Platen When copying from an original which cannot be placed in the document processor (books, magazines, etc.), open the document processor and place the original directly on the platen. Close the document processor after use. Zoom Copies It is possible to change the zoom ratio in order to make copies of an enlarged or...

  • Page 45: Variable Zoom

    Copy Functions To start copying, place the original on the platen and press [Start]. Variable Zoom Perform the following procedure to make settings for the Variable Zoom mode. Press [Zoom]. Press to select Custom and press [OK]. Enter the desired ratio using numeric keys. Press [OK].

  • Page 46: Combine Mode

    Copy Functions Once all of the originals have been scanned, press . Copying starts. Scanned pages are printed. Combine Mode The images from either 2 or 4 originals can be reduced and combined onto a single copy. Mode Description Copies four originals onto one sheet. Copies two originals onto one sheet.

  • Page 47: Scanning Functions

    5 Scanning Functions This product allows you to operate the scanner from within a TWAIN or plug-in software application. As the scanner driver is not a stand-alone software, it has to be started from within a TWAIN-compliant software application and then the scanner driver is able to scan and load the image to your computer.

  • Page 48: Selecting The Scan Method

    Scanning Functions Click Preview or Scan to preview or scan your document(s). Selecting the Scan Method Select how you want to scan on the Scan Method drop-down menu. Mode Description Simplex/Multi-page Use this setting if you are using the Document Processor to scan documents at a time.

  • Page 49: Enhancing Your Image

    Scanning Functions Enhancing Your Image Brightness Adjusts the lightness or darkness of an image. The higher the value, the brighter the image. Contrast Adjusts the range between the darkest and the lightest shades in the image. The higher the contrast, the bigger the different gray scales. Invert The invert command reverses the brightness and the color in the image.
  • Page 50 Scanning Functions Color Adjustment Click the Color Adjustment button to enable the button for the Hue, Saturation, and Lightness feature. NOTE: The Advanced Settings button must be enabled in order to use the Hue Saturation, and Lightness feature. Auto Level Click the Auto Level button to add shadow to reveal more details in an image.
  • Page 51 Scanning Functions Hue/Saturation/Lightness Click this button to adjust the hue, saturation, and lightness of an image. This button is enabled when the Color Adjustment button is selected. You can type values in the text boxes or you can drag the sliding arrow under the each item. º...
  • Page 52 Scanning Functions Using a scan You can use an existing settings file. Right-click the file settings file name for the settings you want to use and click Load. The settings in the file will automatically be specified in the scanning features dialog box. Deleting a scan Right-click a file name and press [Delete] on the settings file...

  • Page 53: Printing Functions

    6 Printing Functions This section explains how to customize the installed printer driver settings and how to make prints. Printing Preferences Basic Tab Orientation Use to select the output orientation. Copies Use to select the number of prints required. If sets are required, select Collate.

  • Page 54: Printing A Document

    Printing Functions Layout Tab N-up Use to select N-Up to print up to 9 images on one sheet. Enabling the Print Borders displays the page borders of each page. Output Paper Size Use to enlarge or reduce the image between 25% and 400%.

  • Page 55: Using Qlink

    7 Using QLINK The QLINK is a software utility that allows you to quite easily, with very few mouse clicks, access the most frequently used scanning applications. Using the QLINK eliminates the need to manually launch the specific applications and allows you to scan a document directly to a folder on your computer.

  • Page 56: Mfp Button Setting Section

    Using QLINK MFP Button Setting Section Using the Scan To PC Button on the Operation Panel to Scan Using [Scan to PC] eliminates the need to manually launch the specific applications and allows you to scan a document directly to a folder on your computer. Place the original face up in the Document Processor, or face down on the platen.
  • Page 57 Using QLINK Click one of the applications in the list and then Edit to launch Preferences dialog box, as shown below: Program path Select the path where your application’s executable file is located in your computer by clicking Browse. Program name Your application’s original name is shown here.

  • Page 58: Copy Function Section

    Using QLINK Copy Function Section The three copy buttons in the QLINK can be customized to allow you to take advantage of the features built into this machine’s printer driver to do the Combine function if you load originals in the Document Processor. By following the figure directions below, click one of the three copy buttons in the QLINK to copy.
  • Page 59 Using QLINK Advanced Setting This button is to show the Scan preference dialog box, as shown below: You can make good use of this Scan preference dialog box to adjust all other preferred scan settings, including Original Size, Resolution, Brightness, and Contrast. Copy Setting Copies Selects the number of copies.

  • Page 60: Scan Function Section

    Using QLINK Scan Function Section Send to email Send to email enables you to scan a page or document directly into the E-mail application, Outlook Express, as a standard attachment. To scan your originals to the E-mail application in the QLINK, click Send to email. NOTE: If your Outlook Express application does not work, try to launch it before clicking Send to email.

  • Page 61: System Settings

    8 System Settings This chapter explains the procedures to make the various settings that are required in relation to the overall operation of this machine. Message Language You can select the language of the message display from English, Français, Deutsch, Italiano, Nederlands, Español, Dansk, Svenska, Norsk, Polski, Čeština, Magyar, Suomi, РУССКИЙ, Lithuanian, Ελληνικά, İngilizce, , Português, Português(SA).

  • Page 62: Toner Install

    System Settings Access 13. Sleep Mode. [Menu] If you are unsure how to use this route map refer to Accessing Menu Items on page xx. 1. Common Setup [OK] Press to select the time for the Sleep Mode to engage and press [OK]. The display returns to the ready screen.

  • Page 63: Drum Refresh

    System Settings Access 17. Drum Reset. [Menu] If you are unsure how to use this route map refer to Accessing Menu Items on page xx. 1. Common Setup [OK] Press to select On and press [OK]. The display returns to the ready screen.

  • Page 64: Copy Setup

    System Settings Access 110. Eco Fuser. [Menu] If you are unsure how to use this route map refer to Accessing Menu Items on page xx. 1. Common Setup [OK] Press to select On or Off. Press [OK]. The display returns to the ready screen.

  • Page 65: Printing The Report Pages

    System Settings Printing the Report Pages The following table shows the reports that are available for printing. Item Description Lists information on the settings and environments of 31. Configuration use for this machine. List of the menu selection system. 32. Menu map No.
  • Page 66 System Settings OPERATION GUIDE...

  • Page 67: Maintenance

    9 Maintenance Toner Container Replacement The toner container requires replacing when empty. A starter toner container provides approximately 3000 prints. A full toner container is offered in two yield types, 2000 or 6000 pages (at 5% coverage). The machine displays messages at two stages of toner usage. •...
  • Page 68 Maintenance Turn Lock Lever A to the unlock position, push Lock Lever B to the right and pull out the Toner Container. Place the used Toner Container in the plastic bag provided for disposal. Remove the packaging from the new Toner Container.

  • Page 69: Cleaning The Charger And Registration Roller

    Maintenance Close the Front Cover. Close the Scan Unit pushing the Lever. IMPORTANT: Take care not to place your fingers between the scan unit and the main body when the scan unit is closed. Cleaning the Charger and Registration Roller To avoid print quality problems, the interior of the machine must be cleaned with every Toner Container replacement.
  • Page 70 Maintenance Open the Front Cover. Lift the Developer Unit together with the Toner Container out of the printer. Using the green handles lift the Drum Unit out of the machine. NOTE: The Drum Unit is sensitive to light. Never expose the Drum Unit to light for more than five minutes.
  • Page 71 Maintenance Slide the Charger Cleaner (green) back and forth 2 or 3 times to clean the charger wire, then return it to its original position. When cleaning is complete, return the Drum Unit to its position, aligning the guides at both ends with the slots in the machine.

  • Page 72: Cleaning The Machine

    Maintenance IMPORTANT: Take care not to place your fingers between the scan unit and the main body when the scan unit is closed. Cleaning the Machine CAUTION: For safety purposes, always remove the power cord from the outlet when performing cleaning. Always use a soft cloth dampened with alcohol or mild detergent to clean the machine.

  • Page 73: Replacing The Document Processor Pad

    Maintenance Wipe the Pad from top to bottom. Be careful not to snag the Pick Spring. Replacing the Document Processor Pad After scanning approximately 50,000 pages through the Document Processor, the pressure pad may be worn out and you may experience problems with document feeding.

  • Page 74: Shipping Lock

    Maintenance Shipping Lock Always slide shipping lock to Lock position before moving this machine from one location to another. And slide to Unlock position before using it. OPERATION GUIDE...

  • Page 75: Troubleshooting

    10 Troubleshooting General Guidelines The table below provides basic solutions for problems you may encounter with the machine. We suggest you consult this table to troubleshoot the problems before calling for service. Symptom Check Item Corrective Action Reference Nothing lights on Is the power plug connected to Connect the plug to an AC outlet.
  • Page 76 Troubleshooting Symptom Check Item Corrective Action Reference Black or white Is the charger wire dirty? Clean the charger wire. page 9-3 bands on copies. Is the charger cleaner in the Remove the process unit and return the page 9-3 CLEANER HOME charger cleaner to its home position.

  • Page 77: Maintenance And Error Messages

    Troubleshooting Maintenance and Error Messages When any of the following messages appears on the message display, perform the procedure provided below. Message Procedure Reference The scan unit is open. Close the scan unit. — Close Scan Unit The front cover is open. Close the covers securely. —...

  • Page 78: Paper Jam

    Troubleshooting Paper Jam If a paper jam occurs, copying or printing will stop. Leave the power switch on and to remove the jammed paper. WARNING: High voltage is present in the charger section. Take sufficient care when working in this area, as there is a danger of electrical shock. CAUTION: The fuser unit is extremely hot.

  • Page 79: Paper Cassette

    Troubleshooting Close the Scan Unit pushing the Lever. The error is cleared. IMPORTANT: Take care not to place your fingers between the scan unit and the main body when the scan unit is closed. Paper Cassette Pull out the cassette. Remove any partially fed paper.

  • Page 80: Manual Feed Tray

    Troubleshooting Open the Front Cover. Close the Front Cover. Close the Scan Unit pushing the Lever. The error is cleared. IMPORTANT: Take care not to place your fingers between the scan unit and the main body when the scan unit is closed. Manual Feed Tray Remove the paper from the Manual Feed Tray.
  • Page 81 Troubleshooting Open the Scan Unit. Open the Front Cover. Lift the Developer Unit together with the Toner Container out of the printer. Using the green handles lift the Drum Unit out of the machine. NOTE: The Drum Unit is sensitive to light. Never expose the Drum Unit to light for more than five minutes.
  • Page 82 Troubleshooting If it has not be fed as far as the metal registration roller, remove the paper from the Manual Feed Tray side. Return the Drum Unit to its position, aligning the guides at both ends with the slots in the printer.

  • Page 83: Inside Machine

    Troubleshooting IMPORTANT: Take care not to place your fingers between the scan unit and the main body when the scan unit is closed. Reload the Manual Feed Tray. Inside Machine Open the Scan Unit. Open the Front Cover. Lift the Developer Unit together with the Toner Container out of the printer.
  • Page 84 Troubleshooting Using the green handles lift the Drum Unit out of the machine. NOTE: The Drum Unit is sensitive to light. Never expose the Drum Unit to light for more than five minutes. Remove the paper from the machine. NOTE: If the jammed paper appears to be pinched by rollers, pull it along the normal running direction of the paper.

  • Page 85: Document Processor

    Troubleshooting Close the Scan Unit pushing the Lever. IMPORTANT: Take care not to place your fingers between the scan unit and the main body when the scan unit is closed. Document Processor Remove all of the originals from the Original Table.
  • Page 86 Troubleshooting Remove the jammed original. Close the Left Cover. Place the originals. 10-12 OPERATION GUIDE...

  • Page 87: Specifications

    Cassette 250 sheets Manual Feed Tray 1 sheet Output Tray Capacity 100 sheets (face-down) Warm-up time 25 seconds or less Memory DC 2316: 64MB Ambient conditions Temperature 10 to 32.5°C Humidity 20 to 80%RH Altitude Maximum 2,000m Illumination 1,500lux or less Power source 120V AC, 60Hz, 8.2A...

  • Page 88: Copying Functions

    Specifications Item Specification Weight Approx. 15kg Required space (W) × (D) 479 × 437mm Copying Functions Item Specification Copying speed Platen (1:1) A4: 16copies/min. A5: 10copies/min. B5: 14copies/min. Letter: 17copies/min. Document Processor A4: 12copies/min. (1:1) A5: 10copies/min. B5: 14copies/min. Letter: 13copies/min. Legal: 11copies/min.

  • Page 89: Scanning Functions

    Specifications Scanning Functions Item Specification Scanning Speed Monochrome: 5scan/min. (1:1, A4, 300dpi) Full Color or Grayscale: 5scan/min. (TWAIN), 4scan/ min. (QLINK) Resolution 600 × 300dpi Color mode Full Color: 24bit/dot (each color) Grayscale: 8bit/dot Monochrome: 1bit/dot File format PDF, TIFF, JPEG (8-Bit Gray mode, 24-Bit Color mode), BMP Host Interface USB (TWAIN): 1 port (Hi-speed USB)

  • Page 90: Index

    INDEX Numerics Error Messages 10-3 2 in 1 4 in 1 General Guidelines 10-1 Accessing Menu Items Installation Precautions Buzzer Language Loading paper Cassette Cassette Manual Feed tray CAUTION LABELS viii Loading Software Changing Function Defaults LoadingPaper Cleaning Charger Document Processor Machine Machine Parts Registration Roller...
  • Page 91 Paper Jam 10-4 Image Type Document Processor 10-11 Resolution Inside Machine 10-9 Scan Method Manual Feed Tray 10-6 Shipping Lock Output Tray 10-4 Sleep Mode Paper Cassette 10-5 Specifications 11-1 Rear Cover 10-4 Copying Functions 11-2 Paper length adjusting tab Document Processor 11-3 Paper width adjusting tab...
  • Page 92 Contents General Notice Legal and Safety Legal Notice ..............vii Safety Conventions in This Guide .
  • Page 93 Speaker Volume Setting ............5-3 Reception Record .

  • Page 94: Trademark Information

    General Notice Trademark Information • Microsoft, Windows, and Internet Explorer are registered trademarks of Microsoft Corporation in the U.S. and other countries. • Windows ME and Windows XP are trademarks of Microsoft Corporation. • Ethernet is a registered trademark of Xerox Corporation. •...
  • Page 95 General Notice Declarations to European Directives DECLARATION OF CONFORMITY TO 89/336/EEC, 73/23/EEC, 93/68/EEC and 1999/5/EC We declare under our sole responsibility that the product to which this declaration relates is in conformity with the following specifications. Limits and methods of measurement for immunity EN55024 characteristics of information technology equipment...
  • Page 96 General Notice Technical regulations for terminal equipment This terminal equipment complies with: • TBR21 Network Compatibility Declaration The manufacturer declares that the equipment has been designed to operate in the public switched telephone networks (PSTN) in the following countries: Austria Germany Liechtenstein Slovakia...
  • Page 97 General Notice Safety Instructions Regarding the Disconnection of Power CAUTION: The power plug is the main isolation device! Other switches on the equipment are only functional switches and are not suitable for isolating the equipment from the power source. OPERATION GUIDE...

  • Page 98: Legal And Safety

    Legal and Safety Legal Notice WE SHALL HAVE NO LIABILITY FOR LOSS, WHETHER OR PARTIAL, OF RECEIVED DOCUMENTS WHEN SUCH LOSS IS CAUSED BY DAMAGES TO THE FAX SYSTEM, MALFUNCTIONS, MISUSE, OR EXTERNAL FACTORS SUCH AS POWER OUTAGES; OR FOR PURELY ECONOMIC LOSSES OR LOST PROFITS RESULTING FROM MISSED OPPORTUNITIES ATTRIBUTABLE TO MISSED CALLS OR RECORDED MESSAGES RESULTING THEREFROM.
  • Page 99 Legal and Safety symbol indicates that the related section includes information on prohibited actions. Specifics of the prohibited action are indicated inside the symbol..[Warning of prohibited action] ..[Disassembly prohibited] symbol indicates that the related section includes information on actions which must be performed.

  • Page 100: Important! Please Read First

    Legal and Safety Important! Please Read First. This Operation Guide includes information on using the facsimile functions of this machine. Be sure to read the Operation Guide as well. Keep both guides near the machine for ready reference. During use, refer to the Operation Guide for your machine to obtain the following information.

  • Page 101: Introduction

    Introduction Introduction Overview of Operation Guide This Operation Guide has the following chapters: Machine Parts - Identifies the names and functions of the machine and operation panel. Preparing to FAX - Describes preliminary settings and how to prepare the Fax System for use.

  • Page 102: Conventions

    Introduction Conventions This manual uses the following conventions: Convention Description Example Italic Typeface Used to emphasize a key word, Open the Front Cover. phrase or references to additional For details on Auto Sleep, refer to Sleep information. Mode on page 8-1. Courier Typeface Used to denote messages or Access 13.

  • Page 103: Accessing Menu Items

    Introduction Accessing Menu Items When you configure the machine, you do so by accessing a menu item and making your setting from there. Each configuration instruction in this guide tells you to access the menu item and provides a route map to direct you to that item. An example of a route map and its significance is shown below.

  • Page 104: Machine Parts

    1 Machine Parts Main Body Main body parts pertaining to FAX are described below. For information on other parts, refer to the Operation Guide. Operation Panel Telephone Jack Original Cover LINE Jack Platen Power Switch Output Tray Document Processor NOTE: Connect modular phone cable to the Line jack.

  • Page 105: Operation Panel

    Machine Parts Operation Panel The following keys and indicators are used to send or receive faxes. For information on keys and indicators used for another functions, refer to the Operation Guide. Normal STD. 06/12 20 52 FAX Key and Indicator Start Key One-touch Keys (1 to 12) Shift Key...

  • Page 106: Preparing To Fax

    2 Preparing to FAX Setting the Current Date and Time (Date & Time Setting) Set the date and time of the built-in clock. Confirm that the date and time set here are correct (they will serve as the basis for all scheduled transmissions). IMPORTANT: Battery used for the built-in clock is rechargeable.

  • Page 107: Entering Fax Information (Local Information)

    Preparing to FAX Entering FAX Information (Local Information) Enter your station name and FAX number. Item Description Enter your station name with up to 20 characters. Name Enter your FAX number with up to 20 digits. 0-9, + and space can be used. NOTE: Refer to Character List on page 8-2 for available characters to be entered using the numeric keys.

  • Page 108: Selecting The Line Type

    Preparing to FAX Selecting the Line Type Choose the line type corresponding to your telephone service. Note that the FAX system cannot send faxes if this setting is incorrect. NOTE: This menu works for Inch model only. Access 43.Tone/Pulse. [Menu] If you are unsure how to use this route map refer to Accessing Menu Items on page xii.

  • Page 109: Configuring Tti Settings

    Preparing to FAX Configuring TTI Settings TTI (Transmit Terminal Identifier) information identifies the time of transmission, number of pages, and your station name and FAX number. It can be sent automatically to the other party’s FAX to be printed on the faxed document. This machine lets you choose whether to send TTI information.

  • Page 110: Basic Operation

    Basic Operation 3 Basic Operation Sending Documents The basic method for sending documents is described below. Press [FAX]. The FAX indicator is lit and the facsimile enters FAX mode. FAX ready screen is displayed on the message display. Normal STD. 06/12 20:52 Place the original document to transmit in the document processor or on the platen.
  • Page 111 Basic Operation Press [Brightness] repeatedly until your Normal STD. desired brightness is displayed on the 06/12 20:52 message display. Mode Description To send in normal brightness Normal To send pale original in dark color Dark To send dark original (original with background color, etc.) in pale Light color NOTE:...

  • Page 112: Stopping Transmission

    Basic Operation Press [Start]. If you want continuous scanning using the platen, change the first original document when scanning is completed, and then change document and press [Start] again. Scanning of the next original starts. When all originals are scanned, press [ ] on the numeric keys to start FAX.

  • Page 113: Memory Reception

    Basic Operation Receiving Documents (Automatic FAX Reception) Select the Automatic FAX reception to use the facsimile for FAX only. No special operations are required for incoming FAXes. (The Automatic FAX reception is selected as default when shipped.) NOTE: Select the Automatic FAX reception in Reception Mode Setting. Refer to Reception Mode Settings on page 5-1.

  • Page 114: Speed Dial

    Basic Operation Using Phone Book to Select Destination Destination can be selected among the one-touch dial, speed dial or group dial saved in the Phone Book. NOTE: Refer to Editing Phone Book on page 3-8 for how to register a destination in the phone book.

  • Page 115: Group Dial

    Basic Operation Press [Directory]. Enter 2-digit speed dial (00-99) using the numeric keys. Destination name is displayed on the message display. NOTE: To change destination, press [Cancel], and then enter a speed dial again. Press [Start] to dial. Searching Speed Dial To search a speed dial: Press [FAX].
  • Page 116 Basic Operation Press a one-touch key (1-6) to which a group dial is registered. Press [Start] to dial. OPERATION GUIDE...

  • Page 117: Editing Phone Book

    Basic Operation Editing Phone Book Registering frequently used FAX numbers to the Phone Book realizes easy dialing or avoids miss dialing. One-touch Dial, Speed Dial or Group Dial can be used to register a FAX number. NOTE: Refer to Editing Phone Book with Computer (Using QLINK) on page 6-1 to edit the Phone Book using computer.
  • Page 118 Basic Operation Registering Speed Dial To register a FAX number to a speed dial (00-99): Access 52.Speed Dial. [Menu] If you are unsure how to use this route map refer to Accessing Menu Items on page xii. 5.PhoneBook [OK] Enter 2-digit speed dial (00-99) to which a FAX number to be registered. Enter a destination name using the numeric keys and press [OK].
  • Page 119 Basic Operation Registering Group Dial Registers a group dial to a one-touch key (1-6). Destinations registered to a one- touch dial or a speed dial can be added as a member of the group: NOTE: A one-touch dial or group dial can be assigned to a one-touch key (1-6). To change the group dial registered to a one-touch key, follow the instructions below.

  • Page 120: Printing Phone Book List

    Basic Operation Press [Cancel] repeatedly to display the ready screen. Deleting Group Dial To delete a Group Dial: Access 53.Group Dial. [Menu] If you are unsure how to use this route map refer to Accessing Menu Items on page xii. 5.PhoneBook [OK] Press a one-touch key (1-6) for the group to be deleted.

  • Page 121: Redial

    Basic Operation Redial Redialing means dialing the most recently dialed number once again. Automatic Redialing If the other party's facsimile is busy, it may not respond to your transmission attempt, in which case your facsimile redials the number automatically. Automatic redialing is performed automatically. No manual operation is required. Since the facsimile dials for a specified number of times at predetermined intervals, this function is useful even when the other party's line is busy for extended periods.

  • Page 122: Basic Functions

    4 Basic Functions Timer-based Transmission Schedules FAX transmission for later. This example shows how to set up your facsimile to FAX documents at a specified time. IMPORTANT: Be sure that the correct time is displayed on the message display before sending FAXes using this method. To adjust the time, refer to Setting the Current Date and Time (Date &...

  • Page 123: Broadcast Transmission

    Basic Functions Broadcast Transmission Broadcast Transmission lets you fax the same document to multiple destinations in a single operation. Your facsimile temporarily stores the documents to be faxed in memory, then automatically dials the FAX numbers and transmits a copy to each destination.

  • Page 124: Manual Fax Transmission

    Basic Functions Manual FAX Transmission After establishing a connection with the other party, begins transmission manually by pressing [Start]. Connect an external telephone (not included) to your facsimile if you want to talk to the other party before sending. Sending documents without talking to the other party Sends documents after confirming connection by sound.

  • Page 125: Manual Fax Reception

    Basic Functions Manual FAX Reception After establishing a connection with the other party, initiates reception manually by pressing [Start]. Connect an external telephone (not included) to your facsimile if you want to talk to the other party before receiving. NOTE: To receive documents manually, select Manual as described in the Reception Mode Settings on page 5-1.

  • Page 126: Auto Fax/Tel Switching

    Basic Functions Auto FAX/Tel Switching This mode is convenient if you use a single telephone line for calling and FAX. FAXes are received automatically. Otherwise, the facsimile rings for telephone calls. IMPORTANT: To answer calls, you must connect an external phone (not included) to your facsimile.

  • Page 127: Drd Reception (Inch Model Only)

    Basic Functions DRD Reception (Inch Model Only) This reception mode uses the Distinctive Ring Pattern service available from some telephone companies. With this service, you can use two or more telephone numbers on a single telephone line. Each number is given a different ring pattern so that the facsimile can differentiate between incoming calls.

  • Page 128: Polling Reception

    Basic Functions Polling Reception With polling, FAX transmissions are initiated by the recipient, not the sending party. The recipient can receive the FAX at him/her convenience. Polling reception only is available for your facsimile. You cannot use the polling transmission. NOTE: Only one party can be specified for the polling reception.

  • Page 129: Memory Forwarding

    Basic Functions Memory Forwarding The facsimile stores received document into memory, and then forwards it to the registered destination. Following configuration is required for the memory forwarding. Item Value Description Forward FAX number Enters the FAX number of forwarding Number destination.

  • Page 130: Fax Reject Setting

    Basic Functions Fax Reject Setting The facsimile can reject fax sent from specified party. Max. 20 parties can be registered for reject function. The reject function checks the FAX number registered in the other party's facsimile, and if the number matches to the registered reject number, suspends reception.This function doesn't work if the other party does not register the FAX number, or registers another number.

  • Page 131: Printing Reject Fax List

    Basic Functions Reject No Registration Setting (Reject in case FAX number is not registered) Press to display Reject Blank ID, and press [OK]. Press to select On or Off, and press [OK]. The display returns to the ready screen. NOTE: Select On to reject FAX from senders without registering their FAX number.

  • Page 132: Managing Jobs In Memory

    Basic Functions Managing Jobs in Memory Timer-based or waiting transmission job, etc. will be stored in memory. List of jobs in memory can be printed. Jobs in memory can be deleted. Printing Memory Job List To print the memory job list: NOTE: To delete FAX jobs in memory, refer to Deleting Job in Memory on page 4- Access 641.Mem.Job List.

  • Page 133: Deleting Job In Memory

    Basic Functions Deleting Job in Memory Deletes jobs waiting in memory. NOTE: Print the memory job list to check FAX jobs stored in memory. For details, refer to Printing Memory Job List on page 4-11. To delete all jobs stored in memory, perform File Clear on page 5-7.

  • Page 134: Fax System Settings

    5 FAX System Settings Reception Mode Settings The facsimile features the following fax reception modes. Choose the ideal mode for your needs. Setting Reception Mode Value Auto FAX/Tel Switching (Refer to page 4-5) Auto Automatic FAX reception (Refer to page 3-4) DRD Reception (Refer to page 4-6) Manual FAX Reception (Refer to page 4-4) Manual...

  • Page 135: Number Of Ring Setting

    FAX System Settings Number of Ring Setting Sets the number of ring until the facsimile starts reception automatically in Automatic FAX reception or Auto FAX/Tel Switching. Access 44.No. of Rings. [Menu] If you are unsure how to use this route map refer to Accessing Menu Items on page xii.

  • Page 136: Default Settings (Image Quality And Brightness)

    FAX System Settings Default Settings (image quality and brightness) Selects the default value of image quality and brightness. Item Setting Value Description Default settings of image quality 47.Def. Res. STD., Fine, S-Fine, Photo Default settings of brightness 48.Def. Bright Dark, Normal, Light NOTE: For details on image quality and brightness, refer to Sending Documents on page 3-1.

  • Page 137: Reception Record

    FAX System Settings Reception Record Adds reception report (reception date, sender's FAX number, job number or number of pages to be received) to the received document. Access 413.Footer. [Menu] If you are unsure how to use this route map refer to Accessing Menu Items on page xii.

  • Page 138: Operation Guide

    FAX System Settings Printing Activity Report Prints the activity report each time when 100 transactions (reception and transmission combined) are completed to confirm status of transmission or reception on your facsimile. Follow the instructions below to print the activity report. NOTE: Jobs canceled before the timer-transmission works will not be recorded in the report.

  • Page 139: Pbx Setting

    FAX System Settings PBX Setting Select PBX if you want to use your facsimile in Private Branch eXchange(PBX) NOTE: Contact the company that set PBX system before connecting your facsimile to PBX, and ask for setting. Be sure that some functions may be disabled if your facsimile is connected to PBX.

  • Page 140: Facsimile Maintenance Settings

    FAX System Settings Facsimile Maintenance Settings Setting value of the facsimile can be changed. Item Setting Value Description Determines if ECM ECM:Off, ECM:On communication is used or not. ECM communication is the function to automatically resend the image that has not been sent due to noise on telephone line.
  • Page 141 FAX System Settings Access 416.Fax Main.. [Menu] If you are unsure how to use this route map refer to Accessing Menu Items on page xii. 4.Fax Setup [OK] Press to select item to be edited and press [OK]. NOTE: If File Clear is selected, press [OK] again to delete all transmission/ 416.Fax Main.

  • Page 142: Editing Phone Book With Computer (Using Qlink)

    6 Editing Phone Book with Computer (Using QLINK) QLINK is the software utility to perform the setting of your facsimile with computer. Phone Book can be edited with your computer using QLINK. NOTE: For information on QLINK, refer to the Operation Guide. Editing Phone Book To edit the Phone Book: Double-click...

  • Page 143: Viewing/Saving Phone Book

    Editing Phone Book with Computer (Using QLINK) Select the tab of the dial that you want to edit, and register a destination. Refer to the information of each dial for how to register a destination. Description Reference One-Touch Registers a one-touch dial page 6-3 Speed Dial Registers a speed dial...

  • Page 144: One-Touch Dial Dialog Box

    Editing Phone Book with Computer (Using QLINK) One-touch Dial Dialog box Registers a one-touch dial. Num. Item Description One-Touch dial list Displays the one-touch dial (1-12) list. Right- click the number to be edited and click Edit. Or double-click the number to display the Edit 1-Touch dialog box.

  • Page 145: Speed Dial Dialog Box

    Editing Phone Book with Computer (Using QLINK) Speed Dial Dialog box Registers a speed dial. Num. Item Description Speed Dial list Displays the speed dial (00-99) list. Right- click the number to be edited and click Edit. Or double-click the number to display the Edit Speed Dial dialog box.

  • Page 146: Group Dial Dialog Box

    Editing Phone Book with Computer (Using QLINK) Group Dial Dialog box Registers a group dial. Num. Item Description Group Dial drop Group dial (1-6) can be selected from the down list drop down list. Member List Displays members of a group. Max. 50 members can be added to a group.
  • Page 147 Editing Phone Book with Computer (Using QLINK) Num. Item Description Cancel Completes adding members and closes the Add Speed Dial to Group Dial dialog box. OPERATION GUIDE...

  • Page 148: Trouble Shooting

    7 Trouble Shooting CAUTIONS before Turning Power OFF Transmission jobs stored in the memory of the facsimile, such as the timer-based transmission will be cleared if the facsimile is turned off. Lost Job report will be printed automatically if jobs are cleared. Read the report carefully and check deleted jobs.

  • Page 149: Troubleshooting Table

    Trouble Shooting Troubleshooting Table Use this table to identify malfunction and perform the corrective action. If problems persist, contact your dealer or the service agent. Symptom Check Item Corrective Action Reference Unable to FAX Is the modular cord Connect the modular cord —...

  • Page 150: Warning Messages

    Trouble Shooting Warning Messages Take the following corrective actions if the message display shows any of the messages as below. NOTE: If a communication error occurs during transmission, FAX Tx report also will be printed. Check an error code on the FAX Tx report, and refer to the Error Code Table on page 7-4.

  • Page 151: Error Code Table

    Trouble Shooting Error Code Table When a communication error occurs, one of the following 6-digit error codes is printed on the FAX Tx report or the activity report. Use the error code for troubleshooting. Error Code Error code (6-digit) are composed of the following items. 130100 Num.
  • Page 152 Trouble Shooting Error Code Refer to the table below for error codes. Error Code Problem and Corrective Action Transmission was interrupted by pressing [Stop/Clear]. xxxx01 Transmission was interrupted due to jam in the document processor. Set 1xxx11 original and try sending again. Transmission was interrupted because the left cover of the document 1xxx12 processor is opened.
  • Page 153 Trouble Shooting OPERATION GUIDE...

  • Page 154: Reference Information

    8 Reference Information NOTE: Specifications are subject to change without notice. Specifications Item Description Type Desktop type Compatibility Group 3 Line Requirements Subscription telephone line, PBX Transmission Time Less than 4 seconds (33,600 bps, ITU-T #1 chart, Memory transmission, ECM transmission, Image quality: Standard, MMR, non-TTI, Brightness: Normal) Modem Speed 33.6/31.2/28.8/26.4/24.0/21.6/19.2/16.8/14.4/12.0/9.6/...

  • Page 155: Character List

    Reference Information Item Description Output Reports FAX Tx Report, Activity Report, Phone Book List, Memory Job List, Reject FAX List, Lost Job Report Character List Refer to the table below to enter characters. Lower case / Character Upper case Lower case / .,'?¿!¡"1-()@/:;_ Upper case Lower case...

  • Page 156: Menu Flow

    Reference Information Menu Flow 3.Report 34.Fax Act. Rept 35.Phone Book 36.Reject Fax 4.Fax Setup 41.Date/Time 42.Fax Header Name: Fax: 43.Tone/Pulse 44.No. of Rings 45.RX Mode 46.Header 47.Def. Res. 48.Def. Bright 49.SPKR Volume 410.Tx Report 411.Redial Count 412.Redial Int. 413.Footer 414.Forward Tx Forward Tx 415.PSTN/PBX 416.Fax Main.

  • Page 157: Dual Access Function List

    Reference Information 6.Special Fax 61.Delay Tx 62.Broadcast 63.Polling Rx 64.Mem Manage. 641.Mem.Job List 642.Mem. Clear †. For Inch model only Dual Access Function List Dual Access function processes two operations simultaneously. Refer to the table below for combination available for Dual Access. Following Job Leading Print...
  • Page 158 INDEX Auto FAX/Tel Switching Automatic FAX Reception Automatic Redialing 3-12 Brightness Setting Default Value Broadcast Transmission Character List Codec Disable Setting Configuring TTI Settings Date & Time Setting Default Settings Brightness Setting Image Quality Setting Dialing with Numeric Keys DRD Reception DRD Pattern Setting Dual Access Function List ECM Communication Setting...
  • Page 159 INDEX FAX Reception Auto FAX/Tel Switching Automatic FAX Reception DRD Reception Manual FAX Reception Reception Mode Settings Fax Reject Setting Printing Reject FAX List 4-10 Register Reject Number Reject No Registration Setting 4-10 File Clear Group Dial Deleting 3-11 Registering 3-10 Registering(Using QLINK) Using...
  • Page 160 INDEX One-Touch Dial Registering Registering(Using QLINK) Using PBX Setting Phone Book Editing Editing (Using QLINK) Printing Phone Book List 3-11 Using Phone Book to Select Destination Polling Reception QLINK Reception Mode Settings Reception Record Redial 3-12 Automatic Redialing 3-12 Manual Redialing 3-12 Redial Settings Redial Count...
  • Page 161 INDEX Sending Documents Speaker Volume Setting Specifications Speed Dial Modifying Registering Registering(Using QLINK) Searching Using Speed Display Setting Stopping Transmission Timer-based Transmission Trouble Shooting Troubleshooting Table Tx Speed Setting Warning Messages INDEX-4 OPERATION GUIDE...
  • Page 162 For best results and machine performance, we recommend that you use only our original supplies for your products.
  • Page 163 UTAX GmbH, Ohechaussee 235, 22848 Norderstedt, Germany...

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