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Savin 2045e Operating Instructions Manual

Fax option facsimile reference advanced features
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FAX Option Type 2045e
Transmission Mode
Checking and Canceling Transmission Files
Communication Information
Other Transmission Features
Reception Features
LAN-Fax Features
Simplifying the Operation
Facsimile Features
Key Operator Setting
Solving Operation Problems
Appendix
For safe and correct use of this machine, please be sure to read the Safety Information in the
General Settings Guide before you use it.

Operating Instructions

Facsimile Reference
<Advanced Features>

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  • Page 1: Operating Instructions

    FAX Option Type 2045e Operating Instructions Facsimile Reference <Advanced Features> Transmission Mode Checking and Canceling Transmission Files Communication Information Other Transmission Features Reception Features LAN-Fax Features Simplifying the Operation Facsimile Features Key Operator Setting Solving Operation Problems Appendix For safe and correct use of this machine, please be sure to read the Safety Information in the...
  • Page 2 Introduction This manual describes detailed instructions on the operation and notes about the use of this machine. To get maximum versatility from this machine all operators are requested to read this manual carefully and follow the instructions. Please keep this manual in a handy place near the machine. Notes Some illustrations in this manual might be slightly different from the machine.

  • Page 3: Manuals For This Machine

    Manuals for This Machine The following manuals describe the operational procedures of this machine. For particular functions, see the relevant parts of the manual. Note r Manuals provided are specific to machine type. r Adobe Acrobat Reader is necessary to view the manuals as a PDF file. r Two CD-ROMs are provided: •...
  • Page 4 v Manuals for DeskTopBinder V2 Lite DeskTopBinder V2 Lite is a utility included on the CD-ROM labeled “Scanner Driver & Document Management Utilities”. • DeskTopBinder V2 Lite Setup Guide (PDF file - CD-ROM2) Describes installation of, and the operating environment for DeskTop- Binder V2 Lite in detail.

  • Page 5: Table Of Contents

    TABLE OF CONTENTS Manuals for This Machine ..................i How to Read This Manual ..................1 Symbols ........................1 1. Transmission Mode Sending at a Specific Time (Send Later) .............3 User Transmission....................5 Priority Transmission ....................7 Confidential Transmission..................8 Polling Transmission...................10 Polling Transmission Clear Report................12 Polling Reception....................13 Polling Reserve Report ....................15 Polling Result Report ....................15...
  • Page 6 Information Boxes ....................42 Information Boxes ....................42 Storing Messages in Information Boxes..............42 Printing Information Box Messages .................44 Deleting Information Box Messages ................45 4. Other Transmission Features Handy Dialing Functions..................47 Chain Dial.........................47 (Example) 01133-1-555333...................47 Redial ........................47 Advanced Features....................49 SUB Code ........................49 SID Code .......................50 SEP Code ........................50 PWD Code......................51 Transfer Request .....................52...
  • Page 7 Printed Report ......................82 Memory Storage Report...................82 Transmission Result Report (Memory Transmission) ..........82 Communication Failure Report ................83 Transmission Result Report (Immediate Transmission) ..........83 5. Reception Features Reception......................85 Immediate Reception ....................85 Memory Reception ....................85 Substitute Reception ....................86 Receiving messages unconditionally..............87 Receiving messages according to parameter-specified settings......87 Reception Functions ...................89 Transfer Station......................89 Transfer Result Report ..................90...
  • Page 8 6. LAN-Fax Features Sending Fax Documents from Computers ............107 Before Use ......................108 Installing the Software....................108 Auto run program....................108 Installing individual applications ................109 Applications Stored on the CD-ROM ..............110 LAN-Fax Driver....................110 Address Book ......................110 LAN-Fax Cover Sheet Editor ................110 Setting LAN-Fax Properties ...................111 Basic Transmission ....................112 Attaching a cover sheet ..................113 Previewing fax images..................114...
  • Page 9 8. Facsimile Features Function List ...................... 137 Accessing User Tools (Facsimile Features)............ 141 Quitting Default Settings ..................141 General Settings/Adjustment .................142 Reception Settings ....................144 E-mail Settings .......................145 9. Key Operator Setting Key Operator Tools List ..................147 Using Key Operator Settings ................149 Programming, Changing, and Deleting Standard Messages .........149 Storing, Changing, and Deleting an Auto Document ..........150 Deleting an Auto Document.................151...
  • Page 10 Programming a Polling ID ..................183 Programming a Memory Lock ID ................183 Selecting Dial/Push Phone..................184 Storing or Printing Received Documents ...............184 Reception Report e-mail..................185 Setting a User Code for Viewing Received and Stored Documents ......186 10.Solving Operation Problems Reading Reports ....................187 Error Report ......................187 Power Failure Report .....................187 When an Error Occurs Using Internet Fax ............189...

  • Page 11: How To Read This Manual

    How to Read This Manual Symbols In this manual, the following symbols are used: R WARNING: This symbol indicates a potentially hazardous situation that might result in death or serious injury when you misuse the machine without following the in- structions under this symbol.

  • Page 13: Transmission Mode

    1. Transmission Mode Sending at a Specific Time (Send Later) Using this function, you can instruct Note the machine to delay transmission of r You can specify a time within 24 your fax message until a specified lat- hours. er time. This allows you to take ad- r If the current time shown is not v a n t a g e o f o f f - p e a k t e l e p h o n e correct, change it.
  • Page 14 Transmission Mode Enter the time using the number keys, press [AM] or [PM], and then press [OK]. The specified time is shown above the highlighted [Send Later]. Note r Press [Economy Time] to specify the economy time. r When entering numbers small- er than 10, add a zero at the be- ginning.

  • Page 15: User Transmission

    User Transmission User Transmission This function allows you to check Place the original, and then select each user or department's transmis- desired scan settings. sion history. To use the function, you need to program a user code (eight Reference digits max.) for each user or depart- p.15 “Placing Originals”, Fac- ment, to be entered before transmis- simile Reference <Basic Features>...
  • Page 16 Transmission Mode r To cancel the operation, press [Cancel]. The display returns to that of step When your e-mail address is programmed with the user code If your e-mail address is pro- grammed with the user code, you can select whether the machine sends transmission result by e- mail.

  • Page 17: Priority Transmission

    Priority Transmission Priority Transmission Documents you send with Memory Press [Transmission Mode]. Transmission are sent in the order they are scanned. Therefore, if several messages are queued in memory, the next document will not be sent imme- diately. However, by using this func- tion you can have your message sent before other queued messages.

  • Page 18: Confidential Transmission

    Transmission Mode Confidential Transmission If you want to limit who views your Note message, use this function. The mes- r We recommend that you program sage will be stored in memory at the the Confidential ID beforehand. other end and not printed until an ID See p.182 “Programming a Confi- is entered.
  • Page 19 Confidential Transmission Note Depending on the Confidential r If you make a mistake, press Transmission type, use one of the [Clear] or the {Clear/Stop} key following procedures: before pressing [OK], and then try again. r To cancel Confidential Transmission, press [Cancel]. The display returns to that of step Press [OK].

  • Page 20: Polling Transmission

    Transmission Mode Polling Transmission v ID Override Transmission Use Polling Transmission when you want to leave an original in the ma- You must enter an Override Poll- chine memory for others to pick up. ing ID unique to the transmission. The message will be sent when the This ID overrides the ID stored in other party calls you up.
  • Page 21 Polling Transmission r You can set whether a Polling Depending on the Polling Trans- Transmission file is deleted after mission mode, use one of the fol- transmitting in User Parameters. lowing procedures: To save the file to transmit repeat- edly, set to “Standby (Save)”. See p.159 “User Parameters”...

  • Page 22: Polling Transmission Clear Report

    Transmission Mode Press [Only Once] or [Save] to delete Polling Transmission Clear or save the file after transmission. Report Note r To delete the original immedi- This report allows you to verify Poll- ately after transmission, select ing Transmission has taken place. [Only Once].

  • Page 23: Polling Reception

    Polling Reception Polling Reception Use this function to poll a message Limitation from another terminal. You can also r Polling Reception requires that the poll documents from many terminals other machine is capable of Polling with only one operation (use Groups Transmission.
  • Page 24 Transmission Mode B Specify a 4-digit ID using the Press [Transmission Mode]. number keys and [A], [B], [C], [D], [E], and [F], and then press [OK]. Press [Polling RX]. Depending on which method you "ID Override" and the entered are using, select one of the follow- Polling ID are shown above the ing procedures: highlighted [Polling RX].

  • Page 25: Polling Reserve Report

    Polling Reception Polling Reserve Report This report is printed after Polling Re- ception has been set up. Note r You can turn this function on or off with the User Parameters. See p.159 “User Parameters” (switch 03, bit 3). Polling Result Report This report is printed after a Polling Reception has been completed and shows its result.
  • Page 26 Transmission Mode...

  • Page 27: Checking And Canceling Transmission Files

    2. Checking and Canceling Transmission Files After you have pressed the {Start} key (after scanning originals), you can check and edit the destination or settings of Memory Transmission. You can also can- cel a transmission, change the settings of a transmission, print a stored file, print a list of stored files, and resend a file which the machine failed to transmit.

  • Page 28: Displaying Confirmation Of Transmission

    Checking and Canceling Transmission Files Displaying Confirmation of Transmission Press [Change/Stop TX File]. Press [Exit]. The standby display appears. Press [Check/Change Settings]. Select a file to check. Note r If multiple destinations were specified, only the destination selected first appears. r If multiple destinations were specified, only the number of unsent messages appears.

  • Page 29: Canceling A Transmission

    Canceling a Transmission Canceling a Transmission You can cancel transmission of a file Select a file whose transmission when the file is being sent, stored in you want to cancel. memory, or fails to transmit. All the FAD-013.tif scanned data is deleted from memo- You can cancel a file for Memory Transmission.

  • Page 30: Deleting A Destination

    Checking and Canceling Transmission Files Deleting a Destination You can delete destinations. Press [Change] for the destination you want to delete. Note r If you delete a destination that is the only destination for a transmis- sion, the transmission is canceled. Press [Change/Stop TX File].

  • Page 31: Adding A Destination

    Adding a Destination Adding a Destination Note Press [Add]. r A destination cannot be added us- ing a destination list. Press [Change/Stop TX File]. Note r Press to switch the destina- tion between fax number and e- mail address. Press [Check/Change Settings]. Specify the destination using the number keys or soft (on-screen) keys.

  • Page 32: Changing The Transmission Time

    Checking and Canceling Transmission Files Changing the Transmission Time You can change the transmission time Press [Change TX time]. specified with Send Later. See p.3 “Sending at a Specific Time (Send Later)”. You can also delete the transmission time. If the transmission time is delet- ed, the file is transmitted immediate- Press [Change/Stop TX File].

  • Page 33: Printing A File

    Printing a File Printing a File If you want to check the contents of a Note file that is stored in memory and not r If multiple destinations were yet sent, use this procedure to print it specified, only the number of out.

  • Page 34: Resending A File

    Checking and Canceling Transmission Files Resending a File Machine memory stores messages Select the file you want to resend. that could not be successfully trans- “TX failed” is displayed for files mitted using Memory Transmission. that could not be sent. Use this procedure to resend these messages.

  • Page 35: Printing A List Of Files In Memory (Print Tx File List)

    Printing a List of Files in Memory (Print TX File List) Printing a List of Files in Memory (Print TX File List) Print this list if you want to find out Press the {Start} key. which files are stored in memory and what their file numbers are.
  • Page 36 Checking and Canceling Transmission Files...

  • Page 37: Communication Information

    3. Communication Information Printing the Journal The Journal contains information Note about the last 50 communications r The setting on the machine can be (maximum) made by your machine. It changed so that user codes will be is printed automatically after every 50 printed instead of user names.
  • Page 38 Communication Information B Specify a user code of up to 8 Select a printing mode. digits using the number keys, and then press [#]. Note A Select [All]. r If you make a mistake, press [Clear] or the {Clear/Stop} key before pressing [#], and Print per File No.

  • Page 39: Journal

    Printing the Journal Journal ZLPX010N Printing date Other end Shows the date and time when the report • For fax destinations is printed. Shows the name (for display) pro- grammed by the other end. Shows the Programmed sender name programmed fax number if the name Shows the sender name programmed for ( f or d i s p l ay ) h as n o t b e e n p r o - printing.
  • Page 40 Communication Information • For Internet Fax destinations User name Shows the e-mail address or name Shows the user name programmed for programmed in the destination list for user code use restriction or User Trans- transmissions. Shows the number of mission. the destinations after an e-mail ad- dress or a name for broadcasting File number...

  • Page 41: Checking The Transmission Result (Tx File Status)

    Checking the Transmission Result (TX File Status) Checking the Transmission Result (TX File Status) You can browse a part of the Trans- Note mission Result Report on the display. r When a fax is sent, “Destina- tion” shows the Own Fax Num- Note ber or Fax Header information r Only the transmission result of the...

  • Page 42: Checking The Reception Result (Rx File Status)

    Communication Information Checking the Reception Result (RX File Status) You can browse a part of the Recep- Note tion Result Report on the display. r When a fax is received, Trans- mission Station shows the fax Note number of a sender or Fax r Only the reception result of the last Header information.

  • Page 43: Displaying The Memory Status

    Displaying the Memory Status Displaying the Memory Status Use this function to display a summa- • When sending to the Person- ry of current memory usage. Items al Box. See p.41 “Printing shown are the percentage of free Personal Box Messages”. memory space, the number of re- r If you have made the machine ceived confidential messages, the...

  • Page 44: Printing/Deleting Received And Stored Documents (Print Stored Rx File)

    Communication Information Printing/Deleting Received and Stored Documents (Print Stored RX File) The optional printer/scanner unit is required. You can print documents that are re- Printing Received and Stored ceived and stored on the hard disk. You can also delete unwanted docu- Documents ments.

  • Page 45: Deleting Received And Stored Documents

    Printing/Deleting Received and Stored Documents (Print Stored RX File) Select a file to be printed, and Deleting Received and Stored then press [Print]. Documents Use the following procedure to delete documents stored on the hard disk. Note r You cannot delete a document while another person is preview- ing or printing it using a Web browser or DesktopBinder V2 Lite.

  • Page 46: Printing A Confidential Message

    Communication Information Printing a Confidential Message This function is designed to prevent Confirm that the Confidential unauthorized users from reading File indicator is lit. your messages. If someone sends you a message using Confidential Trans- mission, it is stored in memory but not automatically printed.

  • Page 47: Confidential File Report

    Printing a Confidential Message Note Confidential File Report r You must enter the Confidential ID programmed in this ma- When this function is turned on, this chine, if the received file has no report is printed whenever your ma- Confidential ID. chine receives a confidential message.

  • Page 48: Printing A File Received With Memory Lock

    Communication Information Printing a File Received with Memory Lock r You can also apply a Memory Lock This is a security function designed to prevent unauthorized users from to messages that come only from reading your messages. If Memory certain senders. See p.166 “Pro- Lock is switched on, all received mes- gramming/ Changing Special sages are stored in memory and are...
  • Page 49 Printing a File Received with Memory Lock Enter a 4-digit Memory Lock ID with the number keys, and then press the {Start} key. Note r If the Memory Lock ID does not match, the message “ Speci- fied code does not corre- spond to programed Memory ”...

  • Page 50: Personal Boxes

    Communication Information Personal Boxes • To be able to receive messages into Preparation a Personal Box you must inform Before using this function, set the the sender of the SUB Code pro- Personal Box in advance. See p.172 grammed for that Personal Box “Programming/changing Person- and ask them to send the message al Boxes”.

  • Page 51: Printing Personal Box Messages

    Personal Boxes When a password is required Printing Personal Box Messages The display appears, when the se- Follow these steps to print a message lected Personal Box password is that has been received into a Personal set in advance. Box. Note Note r The password is programmed...

  • Page 52: Information Boxes

    Communication Information Information Boxes • You can check the contents of In- Preparation formation Boxes with “Store/De- Before using this function, set the lete/Print Information Box File”. Information Box in advance. See See p.44 “Printing Information Box p.175 “Programming/changing Messages”. Information Boxes”.
  • Page 53 Information Boxes Select the box in which you want Place the original, and then select to store the file. the scan settings you require. Note Note r When r You can also select the follow- there pre-pro- grammed files, a file mark is ing settings: displayed at the end of the Box •...

  • Page 54: Printing Information Box Messages

    Communication Information When a password is required Printing Information Box Messages A Enter the password, and then press [OK]. Follow these steps to print a message stored in an Information Box. Press [Information]. Note r If you make a mistake, press [Clear] or the {Clear/Stop} key before pressing [OK], and Press [Store/Delete/Print Information...

  • Page 55: Deleting Information Box Messages

    Information Boxes Note Deleting Information Box r If you make a mistake, press Messages [Clear] or the {Clear/Stop} key before pressing [OK], and Follow these steps to delete a file then try again. stored in an Information Box. r To cancel entering a pass- word, press [Cancel].
  • Page 56 Communication Information...

  • Page 57: Other Transmission Features

    4. Other Transmission Features Handy Dialing Functions Chain Dial Redial This allows you to compose a tele- The machine stores the last 10 desti- phone number from various parts, nations specified. If you want to send some of which may be stored in a message to a destination which you Quick Dials and some of which may sent faxes to recently, the Redial func-...
  • Page 58 Other Transmission Features Place the original, and then select the scan settings you require. Press the {Pause/Redial} key. Select the destination you want to redial to. Note r Now that the date and time the original was read appears as a key, select by pressing it.

  • Page 59: Advanced Features

    Advanced Features Advanced Features Dial the fax number using the SUB Code number keys. Normally you can only use Confiden- Press [Adv. Features]. tial Transmission to send messages to fax machines of the same manufactur- er that have the Confidential Recep- tion function.

  • Page 60: Sid Code

    Other Transmission Features Press the {Start} key. SEP Code Note Normally you can only use Polling r If you use Immediate Transmis- Reception to receive faxes from ma- sion and the fax machine at the chines that have the Polling Recep- destination does not support t i o n f u n c t i o n a n d t h e s a m e the SUB Code function, a mes-...

  • Page 61: Pwd Code

    Advanced Features Press [SEP Code]. Press [Default ID/Free Polling RX], and then press [OK]. Press [RX SEP Code]. Enter a SEP Code, and then press [OK]. [Polling RX] is highlighted, and “Deflt ID/Free Poll.” is shown. Note “SEP Code” appears one line r To cancel Polling RX, press [Can- above [Adv.

  • Page 62: Transfer Request

    Other Transmission Features Preparation Transfer Request Before you can use this function, you must make the following Transfer Request allows fax machines preparations: that have this function to automati- • Program each Transfer Station cally transfer incoming messages to number in this machine (Re- multiple fax destinations.
  • Page 63 Advanced Features r You can specify up to 100 Receiv- Specify a Transfer Station. ing Stations and Transfer Stations in total. Note r When a Transfer Request is sent by r Specify whether to enter the Transfer Station's fax number or e-mail, as soon as the Transfer Sta- e-mail address directly, or to tion completes transfer to all Re-...
  • Page 64 Other Transmission Features B Enter the number of the Speed Specify a Receiving Station. Dial code. Fo r ex a m p l e , t o s el e c t th e number stored in Speed Dial 12 of the Transfer Station, enter: {1} {2}.

  • Page 65: With Transfer Requests Set In The System Settings

    Advanced Features With transfer requests set in the system -Setting Multistep Transfer settings Program a Transfer Station in a desti- You can program a Quick Dial key nation list. When receiving a Transfer with Transfer Station and/or Receiv- Request that specifies the same Re- ing Station using the Transfer Re- ceiving Station as programmed in the quest function in the System Settings.

  • Page 66: On Hook Dial

    Other Transmission Features On Hook Dial The On Hook Dial function allows Dial. you to dial while hearing tone from the internal speaker. You can send a fax checking the connection. Limitation r This function is unavailable for the optional extra G3 interface unit. Note r This function is unavailable in some countries.
  • Page 67 On Hook Dial -External Telephone On Hook Dial If you have an external telephone on the fax machine, you can speak with the other party when you hear a voice. If you hear a voice before press- ing the {Start} key, pick up the exter- nal telephone and tell the receiver you want to send a fax message (ask them to switch to facsimile mode).

  • Page 68: Manual Dial

    Other Transmission Features Manual Dial The optional handset or external telephone is required. Pick up the optional handset or the Note handset of the external telephone and r If you make a mistake, replace dial. When the line is connected and the external telephone, and then you hear a high-pitched tone, press try again from step...

  • Page 69: Changing The Line Port

    Changing the Line Port Changing the Line Port The optional extra G3 interface unit is required. When the extra G3 interface unit is in- Option Available Available stalled, you can connect to a maxi- line types protocol mum of three ports. combinations Without PSTN...
  • Page 70 Other Transmission Features Select the line you want to use. When one optional extra G3 unit is installed. When two optional extra G3 units are installed. Note r If you select “G3 Auto”, the ma- chine will use any available line. This increases efficiency.

  • Page 71: Sub Transmission Mode

    Sub Transmission Mode Sub Transmission Mode Place the original on the exposure Book Fax glass, and then select the scan set- tings you require. Use to send book originals from the exposure glass. Pages are scanned in Reference the order shown below. p.15 “Placing Originals”, Fac- simile Reference <Basic Features>...

  • Page 72: Two-Sided Transmission (Double-Sided Transmission)

    Other Transmission Features Select [From first Page] or [From sec- Two-Sided Transmission ond Page], and then press [OK]. (Double-Sided Transmission) The optional ADF is required. Use this function to send two-sided originals. Note r Originals placed on the exposure glass cannot be sent. The selected original size is shown r The front and back of the scanned above the highlighted [Book Fax].
  • Page 73 Sub Transmission Mode Press [2 Sided Original]. Original Original position Page opening orinentation Output at the other end Specify the original position. Top to Top Check the orientation of the placed document, and then press Top to Bottom Top to Top Top to Bottom GHPY030E p.79 “Transmission with Image...

  • Page 74: Standard Message Stamp

    Other Transmission Features The selected original position and Place the originals, and the select page opening orientation are the scan settings you require. shown above the highlighted [2 Sided Original]. Reference p.15 “Placing Originals”, Fac- Note simile Reference <Basic Features> r To cancel this mode, press [Can- p.33 “Scan Settings”, Facsimile cel].

  • Page 75: Sending An Auto Document

    Sub Transmission Mode Specify the destination, and then Place the original, and then select press the {Start} key. the scan settings you require. Reference Sending an Auto Document p.15 “Placing Originals”, Fac- simile Reference <Basic Features> If you often send a particular page to p.33 “Scan Settings”, Facsimile people (for example a map, a standard Reference <Basic Features>...

  • Page 76: Printing Documents Stored As Auto Documents

    Other Transmission Features Note Select an Auto Document file to r Programmed Auto Documents be printed, and then press [Print File]. are shown in the keys. r To cancel the Auto Document, press [Cancel]. The display re- turns to that of step Press [OK].

  • Page 77: Sending A Stored File

    Sub Transmission Mode Sending stored documents Sending a Stored File The machine sends documents stored Use this function to send documents in the Document Server. stored in the Document Server. You The documents stored in the Docu- can specify and send multiple docu- ment Server can be sent again and ments, and also send them with again until they are deleted.
  • Page 78 Other Transmission Features Select the documents to be sent. Specifying documents from the User Name A Select [Search by User Name]. Note r When multiple documents are selected, they are sent in the or- B Select the user name of the pro- der of selection.
  • Page 79 Sub Transmission Mode When you want to add your origi- Specifying documents from the nals to stored documents and file name send them all at once, press [R Origi. + Stored File] or [Stored file + R A Select [Search by File Name]. Origi.].

  • Page 80: Printing Stored Documents

    Other Transmission Features Note Printing stored documents r The documents stored using the Use this function to print documents facsimile function appear on the stored in the Document Server. display. r Press [File Name] to place the Note documents in alphabetical or- r Only documents stored using the der.
  • Page 81 Sub Transmission Mode Specifying a document from the Specifying a document from the User Name file name A Select [Search by User Name]. A Press [Search by File Name]. B Press the user name of the doc- B Enter the file name to be print- ument to be sent, and then ed, and then press [OK].

  • Page 82: Stamp

    Other Transmission Features Press [Print File] or [Print 1st Page]. Stamp When [Print File] is pressed, the ma- chine prints all the pages. When The optional ADF is required. [Print 1st Page] is pressed, the ma- When sending a fax message using chine prints only the first page.

  • Page 83: Transmission Options

    Sub Transmission Mode r A paper jam during Parallel Mem- Transmission Options ory Transmission may cause the transmission to be failed even if This section describes various func- stamping is performed. tions that you can switch on and off r You cannot turn the Stamp func- for any particular transmission, fol- tion on or off while a document is lowing the procedures given here.

  • Page 84: Label Insertion

    Other Transmission Features Label Insertion Reduced Image Transmission With this function you can have the Using this function, your message is receiver name printed on the message sent at a reduced size (93%) with a when it is received at the other end. blank margin on the left.

  • Page 85: Default Id Transmission

    Sub Transmission Mode Important Press [Sub TX Mode]. r If you turn this function off, the scale of the original is maintained and some parts of the image may be deleted when printed at the oth- er end. Select [Options]. Select options to be set up.
  • Page 86 Other Transmission Features Programming the Label Insertion Programming the Reduced Image Transmission A Press [Programed Name] for La- bel Insertion. A Press [ON] in for Reduced Im- age TX. Note r Press [OFF] if you do not Note want to insert a destination. r Press [OFF] if you do not want to do a reduced trans- mission.

  • Page 87: More Transmission Functions

    More Transmission Functions More Transmission Functions • When you store an original for If Memory Runs Out While Memory Transmission while another communication is in Storing an Original progress If you run out of memory while stor- • When two or more destinations ing an original (free space reaches are specified 0%), the message “...

  • Page 88: Checking The Transmission Result

    Other Transmission Features Checking the Transmission Batch Transmission Result If you send a fax message by Memory Transmission and there is another fax • Turn the Transmission Result Re- message waiting in memory to be port on if you want a report to be sent to the same destination, that printed after every successful message is sent along with your orig-...

  • Page 89: Dual Access

    More Transmission Functions Dual Access Simultaneous Broadcast The machine can scan other messages The optional extra G3 interface unit is re- into memory even while sending a quired. fax message from memory, receiving The Standard Broadcast function a message into memory, or automati- sends faxes one at a time to multiple cally printing a report.

  • Page 90: Jbig Transmission

    Other Transmission Features JBIG Transmission Transmitting Journal by E-mail The optional fax function upgrade unit is Preparation required. To transmit the Journal by e-mail, it is necessary to make settings If you use JBIG (Joint Bi-level Image with User Parameters. See p.159 Experts Group) compression, you can “User Parameters”...

  • Page 91: Journal By E-Mail

    More Transmission Functions Journal by E-mail If the setting is made so that the Jour- nal is transmitted as e-mail, it is trans- mitted to the e-mail address of an administrator. This section describes the CSV format of the Journal attached with e-mail. Note r To transmit the Journal, it is neces- sary to make settings with User Pa-...

  • Page 92: Printed Report

    Other Transmission Features Printed Report Memory Storage Report Transmission Result Report (Memory Transmission) This report is printed after an original is stored in memory. It helps you re- This report is printed when a Memo- view the contents and the destina- ry Transmission is completed, so you tions of stored originals.

  • Page 93: Communication Failure Report

    Printed Report Communication Failure Report Transmission Result Report (Immediate Transmission) This report is printed when a message could not be successfully transmitted If you turn this report on, a report will with Memory Transmission. be printed after every Immediate If the machine is set up to print a Transmission so you have a record of Transmission Result Report, this re- whether the transmission was suc-...
  • Page 94 Other Transmission Features...

  • Page 95: Reception Features

    5. Reception Features Reception v Reception resolution Immediate Reception This machine supports Standard, Detail, and Super Fine resolutions Each page of a fax message is printed for reception. If you do not have as soon as it is received. This method the optional fax function upgrade is used for standard fax messages.

  • Page 96: Substitute Reception

    Reception Features Important Limitation r When about one hour passes after r The machine may not be able to re- power of the machine is turned off, ceive fax messages when free all fax messages stored in memory memory space is low. will be lost.

  • Page 97: Receiving Messages Unconditionally

    Reception Note r Reception may not take place if there is not enough free memory. r If free memory reaches 0% during Substitute Reception, any further reception becomes impossible and the current communication is terminated. r When a fax message is received after Store has been selected for Reception File Setting in the Facsimile Features menu, the Receive File indicator lights.
  • Page 98 Reception Features v When Own Name or Own Fax Number is received The machine switches to Substitute Reception only when the sender has pro- grammed their Own Name or Own Fax Number. If the power is switched off for more than an hour, all the messages stored in memory are deleted. In that case, the Power Failure Report or the Journal can be used to identify which messages are lost so you can ask the senders to transmit them again.

  • Page 99: Reception Functions

    Reception Functions Reception Functions Preparation Transfer Station This machine can receive forward- ing requests by e-mail. Before you Transfer Stations allow you to expand can use this function, you must the standard functions of your fax make the following preparations. machine to set up complex networks.

  • Page 100: Transfer Result Report

    Reception Features r If the Requesting Party specified a Transfer Result Report destination with both the fax num- b e r a n d e - m a i l a d d r e s s p r o - Preparation grammed in Transfer Station as End Receiver, this machine sends...

  • Page 101: Transfer Result Report (Transfer Request By E-Mail)

    Reception Functions Note Transfer Result Report (transfer request r Unprogrammed destination col- by e-mail) umn indicates the message could not be sent because either the End When this machine receives a transfer Receiver's fax number or e-mail request by e-mail, the Transfer Result address is incorrect, or not pro- Report is sent by e-mail to the Re- grammed.

  • Page 102: Routing Received Documents With Sub Code

    Reception Features r If you want to forward documents to a different destination depending on the sender, see p.163 “Special Senders to Treat Differently”. r You can select whether the machine prints out the messages it forwards with User Parameters (switch 11, bit 6). For details, see p.159 “User Parameters”. Routing Received Documents with SUB Code When a document is received, its SUB Code is compared to user codes pro- grammed in Personal Boxes and, if a match is found, the document is routed to...

  • Page 103: Transferring Received Documents

    Reception Functions Transferring Received Documents Originals sent with a SUB Code that matches the SUB Code programmed as a Transfer Box are received then relayed to the programmed receiver. When e-mail addresses are programmed in the Transfer Station as receivers, re- ceived messages are sent in an e-mail format to the receivers.

  • Page 104: P.94 "Routing E-Mail Received Via Smtp

    Reception Features r When the SMTP server attempts to route received documents to this machine while the machine is transmitting an e-mail, the machine will respond to the SMTP server with a "busy" signal. Then, the SMTP server usually tries resend- ing the documents until the set timeout.

  • Page 105: Jbig Reception

    Reception Functions -Specifying E-mail Transfer The originator can request transfer of e-mail sent to another fax machine by spec- ifying the e-mail address as follows: v Fax Number fax=destination fax number@host name of this machine. domain name Example: to transfer to fax number 212-123-4567, specify: fax=2121234567@abc.company.com v Quick Dial Destination fax=#registration number of 5 digits or less@host name of this machine.do-...

  • Page 106: Printing Options

    Reception Features Printing Options Print Completion Beep Center Mark When this function is turned on, the When this function is turned on, machine beeps to let you know when marks are printed halfway down the a received message has been printed. left side and at the top center of each page received.

  • Page 107: Reception Time

    Printing Options Limitation Reception Time r To use this function, all pages of the received document must be of You can have the date and time print- the same size—inform the sending ed at the bottom of the message when party of this beforehand if neces- it is received.

  • Page 108: 180-Degree Rotation Printing

    Reception Features Note Multi-copy Reception r The machine will use Memory Re- ception for Two-Sided Printing. If you switch this function on, multi- r Printouts may vary depending on ple copies of each incoming fax mes- how the sender sets the originals. sage will be printed.

  • Page 109: Image Rotation

    Printing Options • Two B5 JISK messages are printed Image Rotation side by side on a sheet of B4 JISL. • Two A4K messages are printed If you have set paper in the standard side by side on a sheet of A3L. tray K, incoming fax messages will •...

  • Page 110: Page Separation And Length Reduction

    Reception Features Page Separation and Length Reverse Order Printing Reduction Normally, received pages are printed and stacked on the tray in the order When the size of a received message is they are received. If you turn this longer than the paper loaded in the function on, the machine will start machine, each page of the message can printing the message from the last...

  • Page 111: Page Reduction

    Printing Options Page Reduction TSI Print (Transmitting Subscriber Identification Print) If you receive a message that is longer than the paper in the tray, the ma- Usually the sender's Fax Header is chine usually prints it on two pages. If printed on received messages.

  • Page 112: When There Is No Paper Of The Correct Size

    Reception Features Page reduction Disabled When There Is No Paper of the Reduction in Sub- Enabled Correct Size scan Direction Page Separation 20 mm (0.79") If there is no paper in your machine Threshold that matches the size of a received Width or Length Pri- Width message, the machine will choose a...

  • Page 113: Setting Priority Trays

    Printing Options • Bypass Tray Setting priority trays With the same size of paper loaded into multiple trays, you can make the machine use one tray for one function and another tray for another function. For example, you may load white A4 paper into tray 1 to use when making copies, and yellow A4 paper into tray 2 to use when printing received faxes.

  • Page 114: Having Incoming Messages Printed On Paper From The Bypass Tray

    Reception Features r If the specified paper size and the Having Incoming Messages size of paper set in the bypass tray do not match, paper jams may oc- Printed on Paper from the cur, or the image may be truncat- Bypass Tray r If messages are printed on paper You can have messages sent from...

  • Page 115: Where Incoming Message Are Delivered - Output Tray

    Where Incoming Message are Delivered - Output Tray Where Incoming Message are Delivered - Output Tray Specifying Tray for Lines The optional extra G3 interface unit is re- quired. You can specify the document feed- ing tray for each port (telephone or LAN).
  • Page 116 Reception Features...

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