FAX Option Type 2027 Operating Instructions Facsimile Reference <Basic Features> Getting Started Faxing Using Internet Fax Functions Programming Troubleshooting For safe and correct use of this machine, please be sure to read the Safety Information in the General Settings Guide before you use it.
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Other product names used herein are for identification purposes only and might be trademarks of their respective companies. We disclaim any and all rights in those marks. Instructions for the optional extra G3 interface unit (G3 Interface Unit Type 2027) are included in the Basic Features and Advanced Features manuals.
Manuals for This Machine The following manuals describe the operational procedures of this machine. For particular functions, see the relevant parts of the manual. Note ❒ Manuals provided are specific to machine type. ❒ Adobe Acrobat Reader is necessary to view the manuals as a PDF file. ❒...
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❖ ❖ ❖ ❖ Manuals for DeskTopBinder V2 Lite DeskTopBinder V2 Lite is a utility included on the CD-ROM labeled “Scanner Driver & Document Management Utilities”. • DeskTopBinder V2 Lite Setup Guide (PDF file - CD-ROM2) Describes installation of, and the operating environment for DeskTop- Binder V2 Lite in detail.
TABLE OF CONTENTS Manuals for This Machine ..................i NOTICE ........................1 Important Safety Instructions ................3 Caution........................3 How to Read This Manual ..................4 Symbols ........................4 1. Getting Started Control Panel......................5 Reading the Display ....................7 Reading the display panel and using keys ..............7 Reading the Destination List..................
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Specifying a Destination ..................37 Entering a Fax Number .................... 37 Pause ........................37 Tone ........................38 Entering an E-mail Address ..................38 Using Destination Lists..................... 39 Searching for a Destination ................42 Search by Destination Name ................... 42 Search by Fax Number .................... 43 Search by E-mail Address..................
NOTICE Note to users in the United States of America - Notice: This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential in- stallation.
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- Notice about the Telephone Consumer Protection Act (Valid in USA only). The Telephone Consumer Protection Act of 1991 makes it unlawful for any per- son to use a computer or other electronic device, including FAX machines, to send any message unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission, the date and time it is sent and an identification of the business or other entity, or other individual sending the message and the telephone number of the sending ma-...
Important Safety Instructions Caution When using your telephone equipment, basic safety precautions should always be followed to reduce the risk of fire, electric shock and injury to persons, includ- ing the following: • Do not use this product near water, for example, near a bathtub, wash bowl, kitchen sink or laundry tub, in a wet basement or near a swimming pool.
How to Read This Manual Symbols In this manual, the following symbols are used: R WARNING: This symbol indicates a potentially hazardous situation that might result in death or serious injury when you misuse the machine without following the in- structions under this symbol.
1. Getting Started Control Panel The actual machine control panel may differ from this illustration depending on installed optional units. This illustration has all options installed. ZLBS000N Indicators Display Panel Shows errors and machine status. This guides you through tasks and dis- plays the machine status.
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Getting Started On indicator Confidential file indicator This indicator lights when the operation Lights when a message is received into switch is turned on. memory with Confidential Reception or Personal Box. See p.41 “Printing Personal Important Box Messages”, Facsimile Reference <Ad- ❒...
Control Panel { { { { Clear/Stop} } } } key Number keys Use to dial fax numbers, or enter the Clear: number of copies. Cancels entered numbers or characters. { { { { #} } } } key (Enter key) Stop: Interrupts the current operation (trans- Programs entered contents or settings.
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Getting Started Displays the entered number of a Displays Quick Operation Keys destination. When adding destina- set for often used functions. [TX File tions using the number keys, press Status] and [RX File Status] are preset. [Add]. Displays various functions for Press to display various informa- transmitting.
Control Panel Reading the Destination List When using the facsimile function, only fax or Internet Fax destinations pro- grammed in the Address Book appears. ❖ ❖ ❖ ❖ Destination List ZLBX060E Title word keys appear. Allows Appears on Quick Dial keys pro- you to switch from one page (dis- grammed as a transfer station.
Getting Started Standby Display While the machine is in standby mode (immediately after the { { { { Facsimile} } } } key is pressed or after the { { { { Clear Modes} } } } key is pressed), the following display appears. ❖...
Control Panel Communication Display While communicating, the machine status is displayed. ❖ ❖ ❖ ❖ Memory Transmission (fax transmission) Note ❒ While e-mail is being sent, the message appears. "Sending E-mail...:" ❖ ❖ ❖ ❖ Reception Note ❒ Even when the machine is being used as a copier, printer, or scanner, the sender name or number will appear for received faxes.
Getting Started User Code Entry Display When the following message appears on the display, User Code Management is active. Enter a user code to deactivate User Code Management. The machine can be set up so that no one can use it without entering a user code. This prevents unauthorized people from sending fax messages and helps track the activity of each user or department.
2. Faxing Transmission Modes ❖ ❖ ❖ ❖ Immediate Transmission There are two types of transmission: Immediately dials the destination • Memory Transmission number, and while reading the • Immediate Transmission original, sends it. It is very conve- nient when you want to send an ❖...
Faxing Note ❒ You can use Parallel Memory Transmission that dials while the original is being scanned. See p.77 “Parallel Mem ory Transmission”, Facsimile Refer- ence <Advanced Features> . Switching between Memory Transmission and Immediate Transmission Check the display to see which mode is currently active.
Placing Originals Placing Originals ❖ ❖ ❖ ❖ How to place A5 and B5 JIS size You can place the originals either in the optional ADF or on the exposure originals glass. Some types of originals are un- Where to place originals suitable for the ADF, so they must be Original Exposure glass...
Faxing ❒ When sending an original of irreg- Placing a Single Original on ular (i.e. custom) size or part of a large original, you can specify the the Exposure Glass scan area precisely. See p.18 “Set- ting a Scan Area”. Place originals that cannot be placed ❒...
Placing Originals ❒ Documents longer than 800 mm Bound original page order (32") must be sent by memory transmission (immediate transmis- When setting bound originals (books, sion is not possible). magazines, etc.), you can select to ❒ If your original is bent or folded, have either the left page or right page flatten it before you place it.
Faxing Originals unsuitable for the optional Setting a Scan Area Auto Document Feeder Normally, a placed document is Do not place the following types of scanned according to the automati- originals in the ADF because they cally detected size. If a scan area is may be damaged.
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Placing Originals A A A A B Press the size of the originals Place the originals, and then se- to be sent, and then press [OK]. lect any scan settings you require. Note ❒ When placing different size originals into the ADF, adjust the document guide to the larg- est original.
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Faxing B Press [OK]. "Area 1" or "Area 2" is shown above the highlighted [Scan Ar- ea]. Specifying Auto Detect A Make sure that [Auto Detect] is selected. Note ❒ If it is not, press [Auto Detect]. B Press [OK]. “Auto Detect”...
Placing Originals Original sizes difficult to detect The machine finds it difficult to detect the size of the following kinds of origi- nals. If this happens, the receiving machine may not select print paper of the cor- rect size. • Documents placed on the exposure glass of sizes other than those listed in the table below •...
Faxing Memory Transmission In Memory Transmission mode, after Limitation you press the { { { { Start} } } } key, the machine ❒ If memory is full (0% appears on does not dial the destination until all the display), Memory Transmis- pages of your fax message have been sion is disabled.
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Memory Transmission ❒ You can have the machine return B B B B Place the original. to the default transmission mode (Memory Transmission or Imme- Note diate Transmission) after every ❒ You can send the first few pages transmission. You can change this from the exposure glass then so that the desired setting is main- the remaining pages from the...
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Faxing D D D D F F F F Specify a destination. Specify a destination. Note Note ❒ If you make a mistake, press the ❒ Press to switch the destina- { { { { Clear/Stop} } } } key, and then enter tion between fax number and e- the correct number.
Memory Transmission Place the next original on the expo- After checking the settings on the display, press the { { { { Check Modes} } } } sure glass within 60 seconds after the machine has finished scanning key. The display before the { { { { Check the first original.
Faxing Canceling a Memory Transmission Even when fax number and e-mail Note address are simultaneously specified, ❒ You can also cancel scanning by or only e-mail address is specified, pressing [Stop Scanning]. you can cancel the mode using the ❒ Scanning may be completed same procedure.
Canceling a Memory Transmission B B B B Select the file you want to cancel. Before the Transmission Is Started Use this procedure to cancel a trans- mission after the original has been scanned. A A A A Press [Change/Stop TX File]. Note ❒...
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Faxing Note ❒ To cancel another file, repeat steps ❒ To cancel stopping transmis- sion, press [Save]. D D D D Press [Exit]. The standby display appears.
Immediate Transmission Immediate Transmission ❒ You can have the machine return With Immediate Transmission, when you press the { { { { Start} } } } key, the fax to the default transmission mode number is dialed immediately. The (Memory Transmission or Imme- message is scanned and transmitted diate Transmission) after every page by page without being stored in...
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Faxing B B B B Note Place the original. ❒ If you make a mistake, press the Note { { { { Clear/Stop} } } } key, and then enter ❒ You can scan a few pages of the correct number. your original from the exposure Reference glass and the remaining pages...
Canceling an Immediate Transmission Canceling an Immediate Transmission Before You Have Pressed the { { { { Start} } } } Key A A A A Press the { { { { Clear Modes} } } } key. ZLBS050N Note ❒...
Faxing Scan Settings ❖ ❖ ❖ ❖ Detail (8 x 7.7 lines/mm, 200 x 200 dpi) You may want to send many different types of fax messages. Some of these Select for originals containing may be difficult to reproduce at the small characters or when you re- receiver's end.
Scan Settings ❒ You can select the resolution type Original Type that is selected right after the ma- chine is turned on or modes are If your original contains photo- cleared with [Scan End Reset] under graphs, illustrations, or diagrams Gen.
Faxing ❒ You can have the machine return ❖ ❖ ❖ ❖ Manual Image Density to the original type default setting Use manual image density to set after every transmission, with image density yourself. [Scan End Reset] under Gen. Set- You can select one of seven image tings/Adjust.
Scan Settings A A A A Select the type of image density. Combined Auto and Manual Image Density Auto Image Density A Make sure that [Auto Image Den- A Make sure that [Auto Image Den- sity] is selected. sity] is selected. Note ❒...
Faxing B B B B Select the image density, resolu- When placing originals on the exposure tion, and original type before the glass next page is scanned. Note ❒ While the machine is beeping, you have about 60 seconds (10 seconds for Immediate Transmission) to se- lect density, resolution, and origi- nal type.
Specifying a Destination Specifying a Destination A A A A You can specify the destination using Enter the fax number using the one of three methods. number keys. ❖ ❖ ❖ ❖ Fax number p.37 “Entering a Fax Number” ❖ ❖ ❖ ❖ E-mail address p.38 “Entering an E-mail Address”...
Faxing Note Using the { { { { Tone} } } } key with On Hook ❒ You cannot insert a pause before Dial the first digit of a fax number. If you press the { { { { Pause/Redial} } } } key at A A A A Press the { { { { On Hook Dial} } } } key.
Specifying a Destination A A A A Reference Make sure that is displayed in the destination display column. “Entering Text”, General Set- tings Guide The destination is specified. Note ❒ If it is not displayed, press B B B B Note Press [Manual Input].
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Faxing C C C C Preparation Press the title key where the de- sired destination is progammed. In the destination list, program individual fax number, e-mail ad- For example, if you want to specify dress and/or groups of destina- “ N E W Y O R K O F F I C E ” p r o - tions.
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Specifying a Destination ❒ To cancel the selection, press Specifying a single destination the selected Quick Dial key again. You can also press the A Press the Quick Dial key pro- { { { { Clear / Stop} } } } key to cancel the grammed with the desired des- selection.
Faxing Searching for a Destination C C C C Use this procedure to search through Press [Search by Dest. Name]. the destination lists for a particular destination. ❖ ❖ ❖ ❖ Search by Destination Name p . 4 2 “Se arch b y D e st in at i o n Name”...
Searching for a Destination E E E E C C C C Select a destination. Press [Search by Fax No.]. Note Note ❒ If the desired destination does ❒ If [Search by Fax No.] appears not appear, use [U U U U ] or [T T T T ] to dimmed, press [Fax] on the right scroll through the list.
Faxing B B B B Note Press , the magnifier icon. ❒ A warning appears if the search returns more than 100 items. Press [OK] to proceed to step E E E E Select a destination. C C C C Press [Search by E-mail].
Searching for a Destination Note Specifying a Registration ❒ If you enter a wrong e-mail ad- Number dress, press [← ← ← ← ]/[→ → → → ] and [Back- space]/[Delete All], and then Use this procedure to select a destina- enter the e-mail address again.
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Faxing The corresponding destination ap- pears. Note ❒ The Title word key switches to that which the specified desti- nation is programmed in. ❒ If the “ Cannot find the spec- ” ified Registration No. message appears, the specified registration number is wrong. Press [Exit], check the registra- tion number again, and then fol- low the procedure from step...
Reception Reception There are two ways you can set up Note your machine to handle incoming ❒ You can only use this function af- calls: ter programming a Quick Opera- • Manual Reception (the optional tion key as the reception mode handset or an external telephone switch with [Quick Operation Key (1 required)
Faxing Receiving a Fax in Manual Reception Mode A A A A When the machine rings, pick up the optional handset or the hand- set of the external telephone. B B B B If you hear beeps, press the { { { { Start} } } } key or the { { { { Start Manual RX} } } } key.
3. Using Internet Fax Functions Internet Fax Functions The optional printer/scanner unit is required. This machine converts scanned document images to e-mail format and transmits the data over the Internet. The e-mail sent by this machine can be received by another Internet Fax ma- chine.
Using Internet Fax Functions Internet Fax Precautions • Internet Fax communicates with a server over a LAN. It cannot communicate directly with other parties. • If a transmission is not successful, this machine usually receives an e-mail er- ror notification. See p.195 “Server-Generated Error E-mail”, Facsimile Refer- ence <Advanced Features>...
Internet Fax Functions Functions Not Supported by E-mail Reception The following functions are supported with standard fax reception, but not with Internet Faxing. • Confidential Reception • Memory Lock Reception • Polling Reception • SUB Code Reception • Authorized Reception •...
Using Internet Fax Functions Sending Internet Fax Documents ❖ ❖ ❖ ❖ Enter Text Preparation Allows you to enter the text to be You need to make System Settings transmitted. beforehand. See “Setting to the Machine Up a Network”, Network Note Guide.
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Sending Internet Fax Documents A A A A Limitation When you set an e-mail option, ❒ When available memory is low, press [Sub TX Mode]. you may not be able to send Inter- net Fax documents. Note ❒ Because this machine sends docu- ments as e-mail messages with an attached TIFF-F image, viewer ap- plications are required in order to...
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Using Internet Fax Functions B Select the subject from the dis- D After entering the subject, played list. press [OK]. The selected subject appears in Reference the manual input column. “Entering Text”, General Set- tings Guide Entered characters appear in the manual input column.
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Sending Internet Fax Documents To enter the text To set BCC transmission A Press [Change] for Enter Text. A Select [Yes] or [No] for BCC TX. B Select a text, and then press C C C C Press [OK]. [OK]. D D D D Press [OK].
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Using Internet Fax Functions ❒ Note that you cannot place pag- G G G G Specify the e-mail address. es on the exposure glass after you have started using the ADF. ❒ The original can be placed ei- ther in the ADF or on the expo- sure glass, until the { { { { Start} } } } key is pressed.
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Sending Internet Fax Documents I I I I Specify the next destination. - About the E-mail Subject If no subject is specified for “Enter Subject / Text” under “E-mail Op- tions”, a subject is automatically in- se rt e d . T he su bj e c t is d if fe re nt according to the settings of Stamp Sender Name.
Using Internet Fax Functions ❒ Information regarding the last 200 messages is recorded, but only the - E-mail Text last 50 communications appear in Journal. If you do not receive a re- When Internet Fax e-mail is sent to ception notice message for one of computer, the following information the last 50 communications from is always inserted in the e-mail text.
Canceling a Transmission of an Internet Fax Canceling a Transmission of an Internet When fax and Internet Fax destina- While the Original Is Being tions are specified simultaneously, you can cancel sending using the Scanned In same method. However, you cannot cancel the transmission of an Internet Use this procedure to cancel a trans- Fax document being sent.
Using Internet Fax Functions C C C C Press [Stop Transmission]. After the Original Has Been Scanned In Note ❒ You can not cancel the transmis- sion of an Internet Fax being sent. A A A A Press [Change/Stop TX File]. Note ❒...
Receiving Internet Fax Documents Receiving Internet Fax Documents You can receive e-mail documents by Auto E-mail Reception Internet Fax. There are two methods of receiving e- When this function is turned on, this mail: Auto E-mail Reception and machine periodically checks the e- Manual E-mail Reception.
Using Internet Fax Functions B B B B Check the message, and then press [Exit]. The standby display appears. Received Images Here is an example of an Internet Fax message sent from this machine and re- ceived on a computer using Outlook e-mail software. The received image varies according to e-mail software.
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Receiving Internet Fax Documents Date The date and time of e-mail transmission The e-mail address of the recipient Subject Shows the subject specified in "E-mail Options" at the time of transmission. If no subject is specified, one is automatically assigned in the format shown in 1 above. From "Own Fax Number"...
4. Programming Initial Settings and Adjustments You can send information to the other Note party when transmitting or receiving ❒ You can program up to 32 char- a fax message. This information is acters in the Fax Header. shown on the display of the other ma- ❒...
Programming ❖ ❖ ❖ ❖ Own Name Programming The Own Name is sent to the other party when you send or receive a A A A A fax using a G3 line. This name Press the { { { { User Tools/Counter} } } } key. should include your name.
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Initial Settings and Adjustments D D D D Program the name and facsimile Programming an Own Name number. A Press [Own Name]. Programming a Fax Header A Press [First Name] or [Second Name]. B Press [Own Name]. B Enter a fax header including your Own Name and Fax Num- ber, and then press [OK].
Programming E E E E Press [Exit]. Programming an Own Fax F F F F Number Press the { { { { User Tools/Counter} } } } key. A Press [Own Fax Number]. The standby display appears. Editing Note ❒ The following procedure explains how to edit Own Name, as an ex- ample of editing.
Initial Settings and Adjustments D D D D G G G G Press [Fax Header], [Own Name], or Press [OK]. [Own Fax Number] for editing. H H H H Press [Exit]. E E E E Press the item you want to edit. I I I I Press the { { { { User Tools/Counter} } } } key.
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Programming B B B B F F F F Press [Facsimile Features]. Press [Backspace] or [Delete All], and then press [OK]. C C C C Press [Program Fax Information]. Note ❒ Press [Clear] or the { { { { Clear/Stop} } } } key if you want to edit Own Fax Number.
Programming Fax Number and E-mail Addresses Programming Fax Number and E-mail Addresses You can program fax destinations using Address Book Management in the Key Operator Tools menu under System Settings. You can also register the programmed fax numbers and e-mail addresses in a Group.
5. Troubleshooting Adjusting the Volume B B B B You can change the volume of the fol- Press [Facsimile Features]. lowing sounds that the machine makes. ❖ ❖ ❖ ❖ On Hook Mode Heard when the { { { { On Hook Dial} } } } key is pressed.
Troubleshooting When the { { { { Facsimile} } } } Key Is Lit in Red If this key is lit, press the key to enter the facsimile mode. Then, refer to the table below and take the appropriate action. ZLBS010N Problem Solutions...
When Toner Runs Out When Toner Runs Out B B B B When the machine has run out of ton- Press [Exit], and then perform er, the symbol appears on the display. transmission operation. Note that even if there is no toner left, The error message disappears.
Troubleshooting Error Messages and Their Meanings If there is an error, one of the following messages may appear on the display. If other message appears, follow the message. Message Causes and solutions Original jammed during Memory Transmis- Put original back, check it and sion.
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Error Messages and Their Meanings Message Causes and solutions Wait with the main power switch on. The ma- Updating the destination list. chine will enter standby mode after it exits Please wait. Selected destina- from RDS mode. tions or function settings have been cleared.
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Troubleshooting Message Causes and solutions No POP3/IMAP4 server's address is pro- Check whether there are any grammed. network problems. • Check the host name or IP address of the [15-01] POP3/IMAP4 server is correctly pro- grammed using the Web browser. See the Web browser's Help.
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Error Messages and Their Meanings Message Causes and solutions Cannot log on to the POP3/IMAP4 server. Check whether there are any network problems. • Check the user name and password of the e-mail account are correctly programmed [15-12] from File Transfer under System Settings. See “Settings You Can Change with User Tools –...
Troubleshooting Solving Problems This table lists some common problems and their solutions. Problem Causes and solutions Reference Image background appears Adjust scan density. p.34 “Image Density (Con- dirty when received at the trast)” other end. Images from the back page appears. Printed or sent image contains The ADF or exposure glass is “Maintaining Your Machine”,...
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Solving Problems Problem Causes and solutions Reference Transmission is possible, The optional terminal adaptor though receiving is impossi- setting is incorrect. Check the ble. setting. Receiving is possible, though The optional terminal adaptor transmission is impossible. setting is incorrect. Check the setting.
Troubleshooting When Things Don't Go as Expected I Want... Operation Reference to cancel a Memory Transmis- If the original is being p.26 “Canceling a Memory sion. scanned, press [Stop Scanning] Transmission” or the { { { { Clear/Stop} } } } key. If the original is being sent or p.26 “Canceling a Memory if it is in standby, press...
INDEX Adjusting The Volume , 73 Facsimile key , 6 , 74 At Dialing , 73 Fax Header , 65 At Printing , 73 Deleting , 69 At Reception , 73 Editing , 68 At Transmission , 73 Programming , 66 On Hook Mode , 73 Faxing , 13 Authorized Reception , 51...
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On Hook Dial , 50 Scan Settings , 32 On Hook Dial key , 6 Stamp Sender Name , 57 On indicator , 6 Standard , 32 Operation switch , 6 Start key , 7 Original Type , 32 , 33 Start Manual RX key , 6 Own Fax Number , 66 SUB Code Reception , 51...
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❖ ❖ ❖ ❖ FCC Requirements 1. This equipment complies with Part 68 of the FCC rules. On the cover of this equipment is a label that contains, among other information, the FCC registration number and ringer equivalence number (REN) for this equipment. If requested, this information must be provided to the tele- phone company.
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