Page 1 User’s Guide [Box Operations]...
Page 2 Thank you for choosing this machine. This User’s Guide contains details on the operations required to use the User Box functions of the bizhub C451, precautions on their use, and basic trou- bleshooting procedures. In order to ensure that this machine is used correct- ly and efficiently, carefully read this User’s Guide before using the machine.
Page 3: Introduction
Introduction Trademarks and registered trademarks KONICA MINOLTA, KONICA MINOLTA Logo, and The essentials of imaging are registered trademarks or trademarks of KONICA MINOLTA HOLDINGS, INC. PageScope and bizhub are registered trademarks or trademarks of KONICA MINOLTA BUSINESS TECHNOLOGIES, INC. Netscape is a registered trade mark of Netscape Communications Corpora- tion in the United States and other countries.
Page 4 Introduction 4. The names “OpenSSL Toolkit” and “OpenSSL Project” must not be used to endorse or promote products derived from this software without prior written permission. For written permission, please contact openssl- core@openssl.org. 5. Products derived from this software may not be called “OpenSSL” nor may “OpenSSL”...
Page 5: Netsnmp License
Introduction Redistribution and use in source and binary forms, with or without modifica- tion, are permitted provided that the following conditions are met: 1. Redistributions of source code must retain the copyright notice, this list of conditions and the following disclaimer. 2.
Page 6 Introduction Permission to use, copy, modify and distribute this software and its docu- mentation for any purpose and without fee is hereby granted, provided that the above copyright notice appears in all copies and that both that copyright notice and this permission notice appear in supporting documentation, and that the name of CMU and The Regents of the University of California not be used in advertising or publicity pertaining to distribution of the software with- out specific written permission.
Page 7 Introduction Part 3: Cambridge Broadband Ltd. copyright notice (BSD) Portions of this code are copyright © 2001-2003, Cambridge Broadband Ltd. All rights reserved. Redistribution and use in source and binary forms, with or without modifica- tion, are permitted provided that the following conditions are met: - Redistributions of source code must retain the above copyright notice, this list of conditions and the following disclaimer.
Page 8 Introduction - Neither the name of the Sun Microsystems, Inc. nor the names of its con- tributors may be used to endorse or promote products derived from this software without specific prior written permission. THIS SOFTWARE IS PROVIDED BY THE COPYRIGHT HOLDERS AND CONTRIBUTORS “AS IS”...
Page 9: Kerberos
Introduction Copyright © 2004, Cisco, Inc and Information Network Center of Beijing Uni- versity of Posts and Telecommunications. All rights reserved. Redistribution and use in source and binary forms, with or without modifica- tion, are permitted provided that the following conditions are met: - Redistributions of source code must retain the above copyright notice, this list of conditions and the following disclaimer.
Page 10: Mersenne Twister
Introduction M.I.T. makes no representations about the suitability of this software for any purpose. It is provided “as is” without express or implied warranty. THIS SOFTWARE IS PROVIDED “AS IS” AND WITHOUT ANY EXPRESS OR IMPLIED WARRANTIES, INCLUDING, WITHOUT LIMITATION, THE IMPLIED WARRANTIES OF MERCHANTIBILITY AND FITNESS FOR A PARTICULAR PURPOSE.
Page 11 Introduction Any feedback is very welcome. http://www.math.sci.hiroshima-u.ac.jp/~m-mat/MT/emt.html email: m-mat @ math.sci.hiroshima-u.ac.jp (remove space) C451 x-10...
Page 12: Table Of Contents
Introduction Contents Introduction Trademarks and registered trademarks ......... x-2 OpenSSL statement ............... x-2 NetSNMP License ................x-4 Kerberos ..................x-8 Mersenne Twister ................x-9 Contents ................... x-11 About this manual ................x-17 Structure of the manual ..............x-17 Notation ..................x-17 Explanation of manual conventions ..........
Page 13 Introduction Authentication and user boxes that can be accessed ....2-6 When user authentication and account track settings are not specified ..................2-6 When only user authentication settings are specified ....2-7 When only account track settings are specified ......2-8 When user authentication and account track settings are specified and synchronized ............
Page 14: Introduction
Introduction Display and operation of the left panel ......... 2-66 Job List ..................2-66 Job List - Delete ................2-67 Job List - Job Details ..............2-67 Settings when saving documents ..........2-73 Detail - Check Scan Settings ............2-74 Detail - Check Original Settings ...........
Page 15 Introduction Specifying Finishing settings ............4-9 Adding a binding margin .............. 4-15 Adding cover pages (Cover Sheet) ..........4-18 Adding insertions (Insert Sheet) ............ 4-22 Inserting chapter title pages (Chapters) ........4-27 Printing the date/time (Date/Time) ..........4-30 Printing page numbers (Page Number) ........4-34 Adding preset text or images (Stamp) ..........
Page 16 Introduction Bind TX ..................... 5-52 Available combined sending parameters ........5-52 To perform a combined transmission ........... 5-52 Checking settings before sending ..........5-56 Deleting unnecessary destinations ..........5-57 Printing/sending a system user box document Overview of system user boxes ............6-2 Secure Print User Box ..............
Page 17 Introduction Registering user boxes ..............7-6 Registering user boxes ..............7-7 Registering annotation user boxes ..........7-11 Maximum Number of User Boxes ..........7-18 User Box Settings ................7-20 Displaying the User Box Settings screen ........7-20 Delete Unused User Box .............. 7-21 Delete Secure Print Documents ...........
Page 18: About This Manual
Introduction About this manual This User’s Guide covers the bizhub C451 box functions. This section introduces the structure of the manual and notations used for product names, etc. This manual is intended for users who understand the basic operations of computers and the machine.
Page 19: Explanation Of Manual Conventions
Introduction Explanation of manual conventions C451 x-18...
Page 20 Introduction C451 x-19...
Page 21: User's Guides
Introduction User’s Guides This machine is provided with printed manuals and PDF manuals on the Us- er’s Guide CD. Printed manuals Quick Guide [Copy/Print/Fax/Scan/Box Operations] This manual contains operating procedures and descriptions of the most fre- quently used functions, allowing the machine to immediately be used. In addition, this manual contains notes and precautions that should be fol- lowed for safe use of the machine.
Page 22 Introduction User’s Guide [PageScope Web Connection Operations] This manual contains descriptions on the machine settings that can be spec- ified remotely with PageScope Web Connection from a Web browser on a computer. Refer to this manual for details on operating procedures for using PageScope Web Connection.
Page 23: Overview Of The User Box Functions
Overview of the User Box functions...
Page 24: Available User Box Functions
Overview of the User Box functions Overview of the User Box functions Available User Box functions The User Box functions allow document data to be saved on the internal hard disk of the machine and later printed. Documents that can be saved are data scanned for copying and saved scan data.
Page 25: Using Document Data
Overview of the User Box functions Original Computers FTP server etc. External memory Using document data The document saved in boxes can be used as follows: User box Description Reference Public/personal/ Saved documents can be printed or sent. Multiple docu- p.
Page 26 Overview of the User Box functions User box Description Reference Fax retransmit user This box appears when the optional fax kit is installed. – Saved documents can be retransmitted or printed for confirmation. Encrypted PDF user Saved documents can be printed. Encrypted PDF files p.
Page 27: Organizing Document Data
Overview of the User Box functions Organizing document data Documents can be organized by renaming the saved document name, changing the box where they are saved, or duplicating or deleting them. User box Delete Change Move Copy Details name Public/personal/group user boxes Bulletin board user box ×...
Page 28: Set-Up For User Box Functions
Overview of the User Box functions Set-up for User Box functions Before using the User Box functions, the following settings should be spec- ified. User box registration Create and save the user boxes where documents will be saved. Boxes can be registered by using the machine’s touch panel or by using PageScope Web Connection from a computer on the network.
Page 29: Control Panel
Overview of the User Box functions Control panel Use the control panel for User Box mode operation. The following keys and switches are provided on the control panel. Part name Description Touch panel Displays various screens and messages. Specify the various settings by directly touching the panel.
Page 30 Overview of the User Box functions Part name Description [Interrupt] key Press to enter Interrupt mode. While the machine is in Interrupt mode, the indicator on the [Interrupt] key lights up in green and the message “Now in Interrupt mode.” appears on the touch panel. To cancel Inter- rupt mode, press the [Interrupt] key again.
Page 31 Overview of the User Box functions Part name Description [Brightness] dial Use to adjust the brightness of the touch panel. [User Box] key Press to enter User Box mode. While the machine is in User Box mode, the indicator on the [User Box] key lights up in green. [Fax/Scan] key Press to enter Fax/Scan mode.
Page 32: Touch Panel
Overview of the User Box functions Touch panel Screen layout Part Name Description Message display area The status of the machine and details on operations are displayed. Functions/settings display Softkeys to select functions are displayed. This area area is for specifying the settings of various functions. Touch softkeys to display the corresponding screen for specifying the settings.
Page 33 Overview of the User Box functions Icon Description Indicates that data is being received by the machine, regardless of the current mode. Indicates that an error occurred during an image stabilization op- eration, a print operation or a scan operation. Touch this icon to view a screen containing a warning code.
Page 34: About External Memory
Overview of the User Box functions About External Memory If the optional local interface kit is installed on this machine, a USB flash memory can be connected for saving or printing data. Available External Memory The conditions of external memories available on this machine are as follows. - USB flash memory supporting the USB (1.1/2.0) Interface - FAT32 formatted.
Page 35 Overview of the User Box functions When the external memory is connected, an icon appears on the bottom of the screen and the following screen appears. Check it, and then touch [OK]. Reminder This machine is equipped with two USB connectors on the side. As one is for optional connection, two sets of external memories cannot be con- nected at a time.
Page 36: Saving Documents
Saving documents...
Page 37: Information On Saving Documents
Saving documents Saving documents Information on saving documents Keep in mind the following information before saving documents. User authentication This machine can be set so that an account or user name and a password must be entered in order to use the machine. Contact the administrator for details on the account or user name for using the machine.
Page 38 Saving documents With account track Type in the account name and password, and then touch [Login] or press the [Access] key. Note With user authentication, the only boxes that are displayed are those that can be accessed by the user that is logged on. For details, refer to “Au- thentication and user boxes that can be accessed”...
Page 39: Registering User Boxes
Saving documents Registering user boxes Before document data can be saved, a user box must be created for saving the data. Up to 1,000 user boxes can be created. Up to 200 documents can be saved in a single user box. A total of 10,000 pages can be saved in all user boxes.
Page 40 Saving documents Element Description .TIF This is the extension for the specified data format. These characters do not appear beside “Document Name”; however, they are added automatically as part of the name when the file is transmitted. Note “S” appears for documents saved from the Fax/Scan mode screen or the User Box mode screen.
Page 41: Authentication And User Boxes That Can Be Accessed
Saving documents Authentication and user boxes that can be accessed When user authentication and account track settings have been applied, the user boxes that can be accessed and the permissions change as shown be- low. Specify the user authentication and account track settings according to the desired functions.
Page 42: When Only User Authentication Settings Are Specified
Saving documents When only user authentication settings are specified Public user box User 1 Personal user box for user 1 administrator Personal user box for user 2 User 2 Accessible Users can access all public user boxes and only personal user boxes that the user has created.
Page 43: When Only Account Track Settings Are Specified
Saving documents When only account track settings are specified Account A Public user box Group user box for account A Account B Group user box for account B Accessible Users can access all public user boxes and only group user boxes for the ac- count that the user belongs to.
Page 44: When User Authentication And Account Track Settings Are Specified And Synchronized
Saving documents When user authentication and account track settings are specified and synchronized Account B Account A User 1 User 2 If the account for the user was previously registered, group user boxes for accounts that the user does not belong to cannot be accessed. C451...
Page 45 Saving documents Public user box Account A Personal user box for user 1 User 1 Group user box for account A Account B administrator Personal user box for user 2 User 2 Group user box for account B Accessible Users can access all public user boxes, only group user boxes for the ac- count that the user belongs to, and only personal user boxes that the user has created.
Page 46: When User Authentication And Account Track Settings Are Specified, But Not Synchronized
Saving documents When user authentication and account track settings are specified, but not synchronized Account A Account B User 1 If the account for the user was not previously registered, the user logs on with the account name and password. The group user box for the account can be accessed by a member of an account different from the one that is logged on.
Page 47 Saving documents Public user box Personal user box for user 1 User 1 Group user box administrator for account A Group user box for account B Accessible Accessible by entering the account name and password Users can access all public user boxes, and only personal user boxes that the user has created.
Page 48: Saving Copies In User Boxes
Saving documents Saving copies in user boxes Settings that can be saved and changed Within the various functions that can be specified before making copies, there are functions whose settings can be saved and there are functions that cannot be saved but can be set when printing. The functions whose settings can be saved and those that can be changed are listed below.
Page 49: Saving Copy Documents
Saving documents Detail The Fold/Bind settings are available only if optional finisher FS-608 is in- stalled. The Center Staple/Fold settings are available only if optional finisher FS- 519 is installed. The Punch settings are available only if optional finisher and the punch kit are installed.
Page 50 Saving documents Touch [Save in User Box]. The Save in User Box screen appears. Select the user box where the data is to be saved. Touch [User Box]. Touch the tab for the desired user box, and then touch the button for the user box to select it.
Page 51 Saving documents The button for the selected user box appears selected. Is a password required when saving data? % It is not necessary to enter the password when saving data, even if a password has been specified for the user box. Touch [OK].
Page 52 Saving documents After typing in the name, touch [OK]. – To change the name, touch [Delete] until the characters are deleted, and then type in the new name. – To erase all of the text, press the [C] (clear) key. Select whether or not a copy will also be printed when the data is saved.
Page 53: Saving Scans In User Boxes
Saving documents Saving scans in user boxes From the Fax/Scan mode screen, scanned images can be saved in user box- es. User box destinations can be registered in the address book, or a user box destination can be specified directly. The following procedures describe how to select a user box destination, how to specify a user box destination directly, and how to save from User Box mode.
Page 54 Saving documents Item Description [Prev. Page]/[Next Page] If the document being saved contains multiple pages, the various pages can be displayed. Zoom The document can be viewed at full size or at a size of 2, 4 or 8 times the normal size.
Page 55: Preview - View Pages - Change Setting
Saving documents Preview - View Pages - Change Setting The following settings specified before scanning the original can be changed. The new settings are applied to the originals scanned after the change of set- ting. Item Description Basic - Document Select either 1-sided or 2-sided.
Page 56: Preview - View Status
Saving documents Preview - View Status Select whether or not to continue scanning. Item Description [Finish] To continue scanning after the currently displayed original, make sure that [Finish] is not selected. Saving after previewing The following procedure describes the operations performed after the docu- ment is positioned.
Page 57 Saving documents – When loaded into the ADF Press the [Start] key. The document is scanned, and the Preview screen is displayed. Check the preview image, and then rotate the image or change the set- tings, if necessary. C451 2-22...
Page 58: Using A User Box Destination
Saving documents – To scan another document page, touch the View Status tab, touch [Finish] to deselect it, and then position the other document page. Press the [Start] key. The transmission begins. Using a user box destination A destination where a user box has been registered is called a “user box des- tination”.
Page 59 Saving documents Touch [Address Book]. The registered destinations are displayed. Select the user box where the document is to be saved. Specify the necessary scan settings and original settings. – For details on the scan and document settings, refer to the User’s Guide [Network Scanner Operations].
Page 60: Entering Destinations Directly
Saving documents Entering destinations directly Using the control panel to directly type in the user box destination is called “direct input”. Note If “Manual Destination Input” (displayed by touching [Security Settings] on the Administrator Settings screen, then [Security Details]) is set to “Restrict”, [Direct Input] does not appear.
Page 61 Saving documents Select the user box where the data is to be saved. Touch [User Box]. – To save the document in the Annotation User Box, touch [Scan Set- tings], then [Application], and then touch [Annotation] to select the user box. Touch the tab for the desired user box, and then select the user box.
Page 62 Saving documents Check the name of the document to be saved. Touch [Document Name]. – The default name appears beside “Document Name”. To change the name, touch [Delete] until the characters are deleted, and then type in the new name. –...
Page 63: Saving In User Box Mode
Saving documents If desired, press the [Proof Copy] key to check a preview image. – For details, refer to “Saving after previewing” on page 2-21. Press the [Start] key in the control panel. Note Only one user box destination can be specified with a single transmis- sion, but multiple e-mail and fax destinations can be specified.
Page 64 Saving documents Touch the tab for the desired user box, and then select the user box. – To save the document in the Annotation User Box, touch [System User Box], and then touch [Annotation User Box] to select the user box.
Page 65 Saving documents Type in the document name, and then touch [OK]. Specify the necessary scan settings and original settings. – For details on the scan and document settings, refer to “Specifying scan settings” on page 2-39. Load the document into the ADF or place it on the original glass. Touch [Start], or press the [Start] key in the control panel.
Page 66: Saving On External Memory From User Box Mode
Saving documents Saving on external memory from User Box mode If the optional local interface kit is installed on this machine, external memory can be connected for saving scanned documents. Detail The default setting for saving a document to external memory is “OFF” (cannot be saved).
Page 67 Saving documents Touch [OK]. Check the name of the document to be saved. Touch [Document Name]. – The default name appears beside “Document Name”. To change the name, touch [Delete] until the characters are deleted, and then type in the new name. –...
Page 68: Saving Printouts In User Boxes
Saving documents Saving printouts in user boxes If the printer driver for this machine is installed on a computer on the network, the document can be saved in a user box with the same operation for printing Detail The document can be saved in the following types of user boxes. The user box number must be entered in order to save the document.
Page 69 Saving documents From the “Output Method” list, select “Save in User Box” or “Save in User Box/Print”. In the User Settings dialog box, type the file name and box number, and then click the [OK] button. C451 2-34...
Page 70 Saving documents Click the [OK] button. Click the [OK] button to start printing. Detail If user authentication and account track settings have been specified, click the [Authentication/Account Track] button, and then type in the user name for logging on and account information. For details, refer to the Us- er’s Guide [Print Operations].
Page 71: Saving Data In The Secure Print User Box
Saving documents Saving data in the Secure Print User Box In the application, click “Print” on the “File” menu. Click the [Preferences] button beside the printer name. From the “Output Method” list, select “Secure Print”. C451 2-36...
Page 72 Saving documents In the User Settings dialog box, type the ID and password for the con- fidential document, and then click the [OK] button. Click the [OK] button. Click the [OK] button to start printing. C451 2-37...
Page 73: Saving Data In The Encrypted Pdf User Box
Saving documents Detail If user authentication and account track settings have been specified, click the [Authentication/Account Track] button, and then type in the user name for logging on and account information. For details, refer to the Us- er’s Guide [Print Operations]. Saving data in the Encrypted PDF User Box A command for saving a file in a user box cannot be specified from the print- er’s Properties dialog box for a PDF file that requires a password to be en-...
Page 74: Specifying Scan Settings
Saving documents Specifying scan settings The scan and document settings that can be specified when saving data in User Box mode are described below. Settings that can be specified In the Save Document screen, touch [Scan Settings] or [Original Settings] to specify detailed settings for scanning and sending.
Page 75: Original Type
Saving documents Original Settings Parameter Description Page ref- erence Mixed Original Select this setting when loading a document containing dif- p. 2-63 ferent page sizes. Z-Folded Original Select this setting when loading a zigzag-folded document. p. 2-63 Long Original Select this setting for documents that are longer than the p.
Page 76 Saving documents Setting Description Photo Paper Select this setting for photos printed on photo paper. Printed Photo Select this setting for printed photos, such as in books or magazines. Note The “Compact PDF” File Type setting and the “Text” or “Dot Matrix Orig- inal”...
Page 77: Simplex/Duplex
Saving documents If “Text/Photo”or “Photo” is selected, select the photo type, and then touch [OK]. Touch [OK], and then touch [OK] in the next screen that appears. Simplex/Duplex Select whether a single-sided or double-sided document is to be scanned. Setting Description 1-Sided Select this setting to scan a single-sided document.
Page 78: Resolution
Saving documents Select the scanning type. Touch [OK], and then touch [OK] in the next screen that appears. Resolution Select the resolution for scanning. In the Save Document screen, touch [Scan Settings]. Touch [Resolution]. C451 2-43...
Page 79: File Type
Saving documents Select the resolution. Touch [OK], and then touch [OK] in the next screen that appears. File Type Select the file format for saving the scan data. The following six file formats are available. File type Setting Description Select this setting to save the data in the PDF format. Compact PDF Select this setting to compress the data more than with the PDF for- mat.
Page 80 Saving documents Some File Type settings may not be available, depending on the selected Color setting. The possible combinations of the File Type and Color settings are shown below. Auto Color Full Color Gray Scale Black Compact PDF × TIFF JPEG ×...
Page 81 Saving documents Scan Setting Setting Description Single Page Select this setting to create a file in a format where the data for each page can be saved when downloading. Multi Page Select this setting to create a single file from the entire scanned doc- ument.
Page 82 Saving documents Select the file format. – When saving data in a user box, the file format must be specified, even if the file format was selected before scanning. If “PDF” or “Compact PDF” was selected, touch [Encryption], if neces- sary.
Page 83: Density
Saving documents Specify the encryption settings. Touch [OK]. Select the scan setting. Touch [OK], and then touch [OK] in the next screen that appears. Density Adjust the density for scanning. In the Save Document screen, touch [Scan Settings]. Touch [Density]. C451 2-48...
Page 84: Separate Scan
Saving documents Select the density. – To adjust the density, touch [Light] or [Dark]. – To select the default setting, touch [Standard]. Touch [OK], and then touch [OK] in the next screen that appears. Separate Scan The scan operation can be divided into several sessions for various types of documents, for example, when all pages of a document cannot be loaded into the ADF, when placing the document on the original glass, or when sin- gle-sided documents are combined with double-sided documents.
Page 85: Color (Quality Adjustment)
Saving documents Color (Quality Adjustment) Select whether the document will be scanned in color or black and white. The following four settings are available. Setting Description Auto Color Select this setting to automatically detect the color of the document and scan it with the corresponding setting. Full Color Select this setting to scan in full color.
Page 86 Saving documents In the Save Document screen, touch [Scan Settings]. Touch [Quality Adjustment]. Select the color type. Touch [OK], and then touch [OK] in the next screen that appears. C451 2-51...
Page 87: Background Adjustment (Quality Adjustment)
Saving documents Background Adjustment (Quality Adjustment) The scanning density of the document background can be adjusted. When documents printed on colored paper are scanned in color, the background may become black. In that case, the density of the background can be ad- justed.
Page 88: Sharpness (Quality Adjustment)
Saving documents Adjust the density of the background. – To adjust the density automatically, touch [Auto]. – To adjust the density, touch [Light] or [Dark]. – To select the default setting, touch [Standard]. Touch [OK], and then touch [OK] in the next screen that appears. Sharpness (Quality Adjustment) Contours, for example, the edges of text, can be emphasized when scan- ning.
Page 89 Saving documents Touch [Sharpness]. Adjust the sharpness. Touch [OK], and then touch [OK] in the next screen that appears. C451 2-54...
Page 90: Frame Erase (Erase)
Saving documents Frame Erase (Erase) An area around the edge of the document can be erased. Areas with a width between 1/16 and 2 inches on the North American (inch) model (between 0.1 and 50.0 mm on the European (metric) model) can be specified separately for the left and right sides and the top and bottom.
Page 91 Saving documents Select the width of the area to be erased. – To use frame erasing, touch [Yes]. – To erase the same width on all sides, touch [Frame], and then spec- ify a value. – To specify different widths for the top, left, right and bottom, touch the button for the desired location, and then specify a value.
Page 92: Book Copy (Book Scan)
Saving documents Book Copy (Book Scan) Select the method for scanning page spreads. The following four scanning methods are available. In addition, the binding position and erase settings can be specified. Setting Description Book Spread Select this setting to scan a page spread as a single page. Separation Select this setting to scan a page spread as two separate pages (left and right).
Page 93 Saving documents Touch [Book Scan]. Touch [Book Copy]. Specify the settings for the “Book Copy” function. C451 2-58...
Page 94: Scan Size (Application)
Saving documents – If “Separation”, “Front Cover” or “Front + Back Covers” was select- ed, touch [Binding Position], and then select the binding position. Touch [OK], and then touch [OK] in the next two screens that appear. Scan Size (Application) Select the size of paper that is to be scanned.
Page 95 Saving documents Touch [Application]. Touch [Scan Size]. Select the desired size and orientation. – On the North American (inch) model: C451 2-60...
Page 96 Saving documents – On the European (metric) model: – Select the orientation and size of the paper to be scanned. – Touching [Custom Size] displays the Custom Size screen. Use the keypad to type in the size, and then touch [OK]. –...
Page 97 Saving documents – On the European (metric) model: – Touching [Photo Size] displays the Photo Size screen. Select the orientation and size of the photo to be scanned, and then touch [OK]. – On the North American (inch) model: – On the European (metric) model: Touch [OK], and then touch [OK] in the next two screens that appear.
Page 98: Original Settings
Saving documents Original Settings Specify the type of document that is loaded, for example, if it contains mixed page sizes or is folded in a zigzag. Parameter Description Mixed Original Select this setting when documents of different sizes are loaded into the ADF (optional).
Page 99 Saving documents – Touching [Original Direction] displays the Original Direction screen. Touch the button for the desired orientation, and then touch [OK]. – Touching [Binding Position] displays the Binding Position screen. Touch the button for the binding position, and then touch [OK]. –...
Page 100 Saving documents Detail The scanning speed will be reduced if the “Despeckle” setting is select- Clean the left partition glass when it becomes extremely dirty. For details, refer to the User’s Guide [Copy Operations]. C451 2-65...
Page 101: Display And Operation Of The Left Panel
Saving documents Display and operation of the left panel In the left panel of the touch panel, job status and settings can be displayed using the keys. The followings are the keys appear in the left panel in User Box mode. Part Name Description [Job List]...
Page 102: Job List - Delete
Saving documents Job List - Delete Jobs being processed can be deleted from the list to cancel the job. Select the job from the job list, and then touch [Delete]. Check the message that ap- pears, and then delete the job. Detail With documents containing multiple pages, an image for each page can be checked.
Page 103 Saving documents Note If the optional fax kit has been installed, the Receive tab appears. C451 2-68...
Page 104: Current Jobs In Print Page
Saving documents Current Jobs in Print page Item Description List items No.: Job identification number assigned when the job is queued. User Name: User or account name who queued the job. Status: Job status (Receiving, PrintWait, Printing, StopPrint, Print Err, Job Stored) Document Name: File name to be printed.
Page 105: Current Jobs In Send Page
Saving documents Item Description [↑] [↓] Touch them when there are more jobs than seven that can be displayed at one time, to switch the pages. [Deleted Jobs]/[Fin- Touch the softkey to display each category of job. ished Jobs]/[All Jobs] [Detail] Displays the results of the job, error details, user name, document name, output tray, queued time, completed time, the number of original pages,...
Page 106 Saving documents Detail If user authentication settings have been applied, the document name is not accessible from other users. Document names do not appear on the screen for secured documents. “TWAIN” is indicated for jobs sent by the Web service. The external server information in [Detail] is available only if the external server authentication is applied.
Page 107 Saving documents Current Jobs in Receive page The Receive tab appears only when the optional fax kit has been installed. For details on the contents of the tab, refer to the User’s Guide [Fax Opera- tions]. Job History in Receive page The Receive tab appears only when the optional fax kit has been installed.
Page 108: Settings When Saving Documents
Saving documents Item Description [Comm. List] Displays the Scan list, Fax TX list, and Fax RX list. At each list screen, the activity report, TX report, and RX report can be printed. [Detail] Displays the job result, error details, user name, document name, user box, queued time, and the number of original pages.
Page 109: Detail - Check Scan Settings
Saving documents Detail - Check Scan Settings The basic scan setting, scan settings, and application settings can be checked. To check, touch either [← Back] or [Forward →]. Detail - Check Original Settings The original settings can be checked. C451 2-74...
Page 110: Settings When Using Documents
Saving documents Settings when using documents When [Use Document] is selected, information of the selected user box is displayed. Detail Touch [Document Details] in the Use Document screen to view the Registerd Time/User Name/Document Name/the No. of Pages/Job No. Touch [Pre- view] to view the preview image of the saved document.
Page 111: Check Job Settings
Saving documents Note For the procedure on viewing preview image, refer to “Preview” on page 2-77. Check Job Settings When [Send] or [Bind TX] is selected on the Use Document screen, [Check Job Settings] appears. Touch [Check Job Settings] to check the following settings: - Destination Settings - E-Mail Settings Check Job Settings - Destination Settings...
Page 112: Check Job Settings - E-Mail Settings
Saving documents Check Job Settings - E-Mail Settings The document name, subject, From address and message body for sending e-mail messages can be checked. Preview When Use Document or File Document is selected, the image of the saved document can be previewed. Touch [Preview] to display the thumbnail image of the top page in the left panel.
Page 113: Preview - Detail
Saving documents Preview - Detail To enlarge the preview image, touch [Detail]. The document can be viewed at full size or at a size of 2, 4 or 8 times the normal size. Select the display size, and use the scroll bars in the right end and bottom end of the image to view the desired section of the image.
Page 114: Preview - Detail (Send/Bind Tx)
Saving documents Item Description [Prev. Page]/[Next Page] If stored document contains multiple pages, touch [Prev. Page]/ [Next Page] to move to the previous/next page on the preview image. Zoom The document can be viewed at full size or at a size of 2, 4 or 8 times the normal size.
Page 115 Saving documents Item Description [Scan] This button appears if the optional fax kit has been installed. Touch this key to display the preview for [E-mail TX], [PC (FTP)], [SMB], and [WebDAV]. [Fax] This button appears if the optional fax kit has been installed. Touch this key to display the preview for sending G3 fax/IP address fax/ Internet fax.
Page 116: Organizing User Box Documents
Organizing user box documents...
Page 117: Overview Of Document Organizing
Organizing user box documents Organizing user box documents Overview of document organizing Available operations in the File Document screen The following operations can be performed from the File Document screen. Operation Description Page ref- erence Delete Data that is no longer needed, for example, documents that p.
Page 118: Checking Documents Saved In User Boxes
Organizing user box documents Checking documents saved in user boxes The following procedure describes how to check the list of documents saved in a user box. Press the [User Box] key in the control panel. Touch [File Document]. From the Public, Personal or Group tab, touch the button for the de- sired user box.
Page 119 Organizing user box documents – The Group tab displays only user boxes for the account that the user belongs to when account track settings are specified. Touch [OK]. If a password has been set for the user box, type in the password, and then touch [OK].
Page 120: Description Of File Document Screen
Organizing user box documents The list of documents saved in the user box is displayed. Note If “Prohibited Functions When Authentication Error” in Administrator mode is set to “Mode 2” and a user enters an incorrect bpx password the specified number of times, that box is locked and can no longer be used. Contact the administrator to cancel operation restrictions.
Page 121: Searching For A User Box Name
Organizing user box documents The name of the user who stored the document and the mode when the document was registered are displayed. document name is displayed. The date/time when the document was stored is displayed. Touch to switch between displaying the list in ascending or descending order.
Page 122 Organizing user box documents The user boxes for each index character appear. Touch the button for an index character to display the list of user boxes registered with that index character. Detail A user box name can be searched for from the Save Document screen, Use Document screen or File Document screen.
Page 123: Deleting A Document
Organizing user box documents Deleting a document From the File Document screen, documents that are no longer needed, for example, documents that have already been printed, can be deleted. From the File Document screen, select the document to be deleted. –...
Page 124 Organizing user box documents Check the document information that appeared, touch [Yes], and then touch [OK] to delete the document. The documents are deleted. C451...
Page 125: Changing The Document Name
Organizing user box documents Changing the document name The name of a saved document can be changed. From the File Document screen, select the document to be renamed. – A name cannot be changed if multiple documents are selected. Touch [Edit Name]. C451 3-10...
Page 126 Organizing user box documents The current name appears. Type in the new name. Touch [Start]. Note The document name is the name of the file sent by e-mail or to an FTP, SMB or WebDAV server. Specify a document name according to the con- ditions of the destination server when transmitting.
Page 127: Moving A Document
Organizing user box documents Moving a document Document data that is saved in a user box can be moved to a different public user box/personal user box/group user box. Note A document cannot be moved if multiple documents are selected. From the File Document screen, select the document to be moved.
Page 128 Organizing user box documents Specify the user box where the document is to be moved. Is a password required for moving data to a different user box? % It is not necessary to enter the password when moving data to a dif- ferent user box, even if a password has been specified for the box.
Page 129: Duplicating A Document
Organizing user box documents Duplicating a document Document data that is saved in a user box can be copied to a different public user box/personal user box/group user box. Note A document cannot be copied if multiple documents are selected. From the File Document screen, select the document to be copied.
Page 130 Organizing user box documents Specify the user box where the document is to be copied. Is a password required for copying data to a different user box? % It is not necessary to enter the password when copying data to a different user box, even if a password has been specified for the box.
Page 131: Checking Document Details
Organizing user box documents Checking document details The details of saved documents can be checked from the touch panel. The following information can be checked from the Document Details screen. Item Description Registered Displays the date and time that the document was stored. Time User Name Displays the mode (Scan, Copy or Print) and name of the user who stored the...
Page 132: Check The Details
Organizing user box documents Check the details Note Multiple documents can be selected. From the File Document screen, select the document to be checked. Touch [Document Details]. The Document Details screen appears. C451 3-17...
Page 133 Organizing user box documents Check the details of the document. – To select multiple documents, touch [↑] and [↓] to display different screens. – To display the preview, touch [Preview]. – To perform the operation from the sub display area, touch [Preview] in the sub display area, and then touch [Detail].
Page 134: Preview Screen Operations
Organizing user box documents Preview screen operations Touching [Enlarged Thumbnail View] in the Document Details screen dis- plays the Enlarged Thumbnail View screen. The image can be viewed at full size or at a size of 2, 4 or 8 times the normal size. The procedure for checking the image at a size of 4 times the normal size is described below.
Page 135 Organizing user box documents To select a different area to be enlarged, touch the scroll bar arrows on the right side and at the bottom of the image. – When the selection is moved to the right: – When the selection is moved down: After checking the image, touch [Close].
Page 136: Printing A User Box Document
Printing a user box document...
Page 137: Overview Of Document Printing
Printing a user box document Printing a user box document Overview of document printing Available operations in the Use Document screen The following operations can be performed from the Use Document screen. Operation Description Page reference Print Documents saved in user boxes in Copy mode, p.
Page 138: Checking Documents Saved In User Boxes
Printing a user box document Checking documents saved in user boxes The following procedure describes how to check the list of documents saved in a user box. Press the [User Box] key in the control panel. Touch [Use Document]. From the Public, Personal or Group tab, touch the button for the de- sired user box.
Page 139 Printing a user box document – The Group tab displays only user boxes for the account that the user belongs to when account track settings are specified. Touch [OK]. If a password has been set for the user box, type in the password, and then touch [OK].
Page 140: Description Of Use Document Screen
Printing a user box document The list of documents saved in the user box is displayed. Note If “Prohibited Functions When Authentication Error” in Administrator mode is set to “Mode 2” and a user enters an incorrect box password the specified number of times, that box is locked and can no longer be used.
Page 141: Printing
Printing a user box document Printing Available print settings Settings can be specified for the following when a document is printed. Available parameters Description Page reference Copies Specify the number of copies to be printed. p. 4-8 Print Select whether a single-sided or double-sided p.
Page 142: To Print A Document
Printing a user box document To print a document From the Use Document screen, select the document to be printed. Under “Action”, touch [Print]. Select the print settings. C451...
Page 143: Changing The Number Of Copies
Printing a user box document If desired, touch [Preview], then [Details] on the left side of the screen to check a preview image. – For details on the Preview screen, refer to “Preview - Detail (Print/ Combine)” on page 2-78. Touch [Start], or press the [Start] key in the control panel.
Page 144: Specifying Single-Sided/Double-Sided Printing
Printing a user box document Specifying single-sided/double-sided printing Select whether a single-sided or double-sided copy of the document is to be printed. Touch [1-Sided] or [2-Sided]. Specifying Finishing settings Specify settings for collating, grouping, stapling, hole punching, folding/ binding or center stapling/folding. Settings can be specified for the following. Parameter Description Sort...
Page 145 Printing a user box document Parameter Description Center Staple (Center Select this setting to staple copies at two places along the center be- Staple/Fold): fore feeding them out. Center Staple & Fold (Fold/Bind) Tri-Fold (Fold/Bind): Select this setting to fold copies in three before feeding them out. Detail The feeding method when a finisher is installed can be changed from Ad- ministrator mode.
Page 146 Printing a user box document In the Print screen, touch [Finishing]. Touch [Sort] or [Group]. To separate the copies, touch [Yes] under “Off- set”. – On the North American (inch) model: – On the European (metric) model: C451 4-11...
Page 147 Printing a user box document Select the desired Staple and Punch settings. – On the North American (inch) model: – On the European (metric) model: To specify the positions of the staples and punched holes, touch [Po- sition Setting]. Touch the button for the desired position, and then touch [OK]. –...
Page 148 Printing a user box document – When the “2 Position” Staple setting is selected: – When a Punch setting is selected: – On the North American (inch) model: – On the European (metric) model: If finisher FS-608 is installed, touch [Fold/Bind]. If finisher FS-519 is in- stalled, touch [Center Staple/Fold].
Page 149 Printing a user box document If [Fold/Bind] was touched, touch [Yes], and then select the desired folding method. If [Center Staple/Fold] was touched, touch [Yes], and then select the desired folding method. C451 4-14...
Page 150: Adding A Binding Margin
Printing a user box document – To adjust the position of the center stapling and center fold, touch [Position Adjustment], and then specify an adjustment between -10 and +10. Touch [OK], and then touch [OK] in the next screen that appears. Adding a binding margin A binding margin can be added to the left or right side or to the top of the printed pages.
Page 151 Printing a user box document In the Print screen, touch [Page Margin]. Touch [Yes]. Select the desired position for the binding margin, and then use the keypad to specify the width of the binding margin. – The width of the binding margin can be specified in 1/16-inch incre- ments on the North American (inch) model (in 0.1 mm increments on the European (metric) model).
Page 152 Printing a user box document – On the European (metric) model: To move the image according to the binding margin, touch [Image Shift]. The Image Shift screen appears. – On the North American (inch) model: – On the European (metric) model: Touch [OK].
Page 153: Adding Cover Pages (Cover Sheet)
Printing a user box document Adding cover pages (Cover Sheet) Documents can be printed with cover pages added to the front and back. First, load the paper trays with the paper for the front cover page and the back cover page. Settings can be specified for the following.
Page 154 Printing a user box document In the Print screen, touch [Sheet/Cover/Chapter Insert]. Touch [Cover Sheet]. Select the desired cover page format. – On the North American (inch) model: C451 4-19...
Page 155 Printing a user box document – On the European (metric) model: Select the paper trays loaded with the paper for the front and back cov- er pages. Touch [Paper]. – On the North American (inch) model: – On the European (metric) model: C451 4-20...
Page 156 Printing a user box document Select the paper tray loaded with the paper for the front or back cover page. – On the North American (inch) model: – On the European (metric) model: Touch [OK], and then touch [OK] in the next screen that appears. C451 4-21...
Page 157: Adding Insertions (Insert Sheet)
Printing a user box document Adding insertions (Insert Sheet) The document can be printed with other paper, such as colored paper, in- serted for the specified pages. There are settings (“Copy” and “Blank”) for selecting whether or not the inserted pages are printed. When the settings are combined with single-sided printing or double-sided printing, the docu- ment is printed as described below.
Page 158 Printing a user box document In the Print screen, touch [Sheet/Cover/Chapter Insert]. Touch [Insert Sheet]. Touch [Yes], and then specify the locations where the paper is to be in- serted. – Touch a button, and then use the keypad to type in the page where the paper is to be inserted.
Page 159 Printing a user box document – On the North American (inch) model: – On the European (metric) model: Select the paper tray loaded with the paper for the insertions. Touch [Insert Paper]. – On the North American (inch) model: C451 4-24...
Page 160 Printing a user box document – On the European (metric) model: Select the insertion method. – On the North American (inch) model: – On the European (metric) model: C451 4-25...
Page 161 Printing a user box document Select the paper tray loaded with the paper for the insertions, and then touch [OK]. – On the North American (inch) model: – On the European (metric) model: Touch [OK], and then touch [OK] in the next screen that appears. C451 4-26...
Page 162: Inserting Chapter Title Pages (Chapters)
Printing a user box document Inserting chapter title pages (Chapters) Settings can be specified for the function when printing double-sided pages. Pages, such as chapter title pages, that must be printed on the front side of the paper can be specified. Detail Pages can be specified at a maximum of 30 locations within a document of up to 999 pages.
Page 163 Printing a user box document Touch [Chapters]. Touch [Yes], and then specify the pages to be printed on the front side of the paper. – Touch a button, and then use the keypad to type in the desired page number. –...
Page 164 Printing a user box document To print the front side of the page on different paper, touch [Copy In- sert] under “Chapter Paper”. – If “None” is selected, all pages of the document are printed on the same paper. – On the North American (inch) model: –...
Page 165: Printing The Date/Time (Date/Time)
Printing a user box document Select the paper tray loaded with the paper to be inserted, and then touch [OK]. – On the North American (inch) model: – On the European (metric) model: Touch [OK], and then touch [OK] in the next screen that appears. Printing the date/time (Date/Time) The printing date and time can be added to all pages of a document.
Page 166 Printing a user box document In the Print screen, touch [Stamp/Composition]. Touch [Date/Time]. To insert the date and time, touch [Yes], and then specify the date and time settings. C451 4-31...
Page 167 Printing a user box document – Touching [Text Color] displays a screen for specifying the color. Touch the button for the desired color, and then touch [OK]. – Touching [Text Size] displays a screen for specifying the text size. Touch the button for the desired size, and then touch [OK]. –...
Page 168 Printing a user box document – To make fine adjustments, touch [Adjust Position]. The position can be adjusted between 1/16 and 1-15/16 inches on the North American (inch) model (between 0.1 and 50.0 mm on the European (metric) model) in the left/right direction and the up/down direction.
Page 169: Printing Page Numbers
Printing a user box document Touch [OK]. Touch [Close]. Printing page numbers (Page Number) Page numbers can be added to all pages of the document. Settings can be specified for the following. Parameter Description Starting Page Number Specify the starting page number. Starting Chapter Specify the starting chapter number.
Page 170 Printing a user box document In the Print screen, touch [Stamp/Composition]. Touch [Page Number]. To insert page numbers, touch [Yes], and then specify the page number settings. C451 4-35...
Page 171 Printing a user box document – Touching [Insert Sheet Setting] displays a screen for specifying set- tings. Touch the buttons for the desired settings, and then touch [OK]. – Touching [Text Color] displays a screen for specifying the color. Touch the button for the desired color, and then touch [OK]. –...
Page 172 Printing a user box document – Touching [Print Position] displays a screen for specifying the print- ing position. Touch the button for the desired printing position, and then make any fine adjustments, if necessary. After specifying the settings, touch [OK]. –...
Page 173: Adding Preset Text Or Images (Stamp)
Printing a user box document – On the European (metric) model: Touch [OK]. Touch [Close]. Adding preset text or images (Stamp) Preset text, such as “URGENT”, can be added to all pages of a document. Settings can be specified for the following. Parameter Description Stamp Type/Preset...
Page 174 Printing a user box document In the Print screen, touch [Stamp/Composition]. Touch [Stamp]. To insert a stamp, touch [Yes], and then specify the stamp settings. C451 4-39...
Page 175 Printing a user box document – Touching [Text Color] displays a screen for specifying the color. Touch the button for the desired color, and then touch [OK]. – Touching [Text Size] displays a screen for specifying the text size. Touch the button for the desired size, and then touch [OK]. –...
Page 176 Printing a user box document – To make fine adjustments, touch [Adjust Position]. The position can be adjusted between 1/16 and 1-15/16 inches on the North American (inch) model (between 0.1 and 50.0 mm on the European (metric) model) in the left/right direction and the up/down direction.
Page 177: Adding Text And Images To Prevent Copying (Copy Protect)
Printing a user box document Touch [OK]. Touch [Close]. Adding text and images to prevent copying (Copy Protect) Print hidden text on all pages of a document in order to prevent unauthorized copying. When a document printed with copy protection text is copied, the hidden text appears clearly repeated throughout the pages of the copies so that the reader knows that it is a copy.
Page 178 Printing a user box document Detail The printed serial number is the serial number of the machine. For details on specifying the serial number, contact your technical representative. Use the Copy Protection Utility to register a registered stamp. For details, refer to the manual for the utility.
Page 179 Printing a user box document To perform the following operations, touch [Position]. - Changing the angle of text within the area (+45 degrees, 0 degrees (none) or -45 degrees) - Inserting spaces between copy protection - Changing the printing order of copy protection - Deleting copy protection or spaces In the Print screen, touch [Stamp/Composition].
Page 180 Printing a user box document To apply copy protection, touch [Yes], and then specify the copy pro- tection settings. – Touching [Preset Stamp] displays a screen for specifying the preset stamp settings. Touch the button for the desired stamp type, and then touch [OK].
Page 181 Printing a user box document – Touching [Other] displays a screen for specifying other settings. Select the information to be inserted, and then touch [OK]. To specify detailed copy protection settings, touch [Detailed Settings]. A screen for specifying settings appears. Specify the desired settings, and then touch [OK].
Page 182 Printing a user box document – Density – Copy Protect Pattern – Text Size C451 4-47...
Page 183 Printing a user box document – Pattern Overwrite – Background Pattern After finishing changing the settings, touch [Close]. To change the arrangement of spaces, touch [Position]. C451 4-48...
Page 184 Printing a user box document To arrange text at an angle, select the angle. – When text is arranged at an angle, up to four areas are needed. If five or more items are specified, delete an item before specifying the angle.
Page 185 Printing a user box document – To change the arrangement, select the copy protection item to be moved, and then touch either [Up] or [Down]. – To insert a space, move o to the right of the location where the space is to be inserted, and then touch [Insert].
Page 186: Adding Repeated Preset Text Or Images (Stamp Repeat)
Printing a user box document Touch [Close]. Adding repeated preset text or images (Stamp Repeat) Text or images can be repeatedly printed throughout all pages. The following information can be inserted as a repeating stamp. Type Description Registered Stamp Insert stamp images previously registered with the utility. Preset Stamp Insert preset text, such as “Invalid Copy”, “Copy”...
Page 187 Printing a user box document Detail When text is arranged at a +45-degree angle (-45-degree angle), up to four areas are needed. To insert spaces, touch [Position]. To specify the following stamp settings, touch [Detail Settings]. Parameter Description Text Color Select the color (black, cyan or magenta) used to print the text and background.
Page 188 Printing a user box document Touch [Stamp Repeat]. To insert a repeating stamp, touch [Yes], and then specify the stamp settings. – Touching [Preset Stamp] displays a screen for specifying the preset stamp settings. Touch the button for the desired stamp type, and then touch [OK].
Page 189 Printing a user box document – Touching [Date/Time] displays a screen for specifying the date/time settings. Select the information to be inserted, and then touch [OK]. – Touching [Other] displays a screen for specifying other settings. Select the information to be inserted, and then touch [OK]. To specify detailed repeating stamp settings, touch [Detail Settings].
Page 190 Printing a user box document – Text Color – Density – Text Size C451 4-55...
Page 191 Printing a user box document – Pattern Overwrite After finishing changing the settings, touch [Close]. To change the arrangement of spaces, touch [Position]. C451 4-56...
Page 192 Printing a user box document To arrange text at an angle, select the angle. – When text is arranged at an angle, up to four areas are needed. If five or more items are specified, delete an item before specifying the angle.
Page 193 Printing a user box document – To change the arrangement, select the copy protection item to be moved, and then touch either [Up] or [Down]. – To insert a space, move o to the right of the location where the space is to be inserted, and then touch [Insert].
Page 194: Inserting A Header/Footer (Header/Footer)
Printing a user box document Touch [Close]. Inserting a header/footer (Header/Footer) Headers or footers can be inserted on all pages. The contents of the header/ footer must be previously registered in Administrator mode. Detail For details on registering headers/footers, refer to the User’s Guide [Net- work Scanner Operations].
Page 195 Printing a user box document Touch [Header/Footer]. To print a header/footer, touch [Yes], and then select the type of head- er/footer to be recalled. To check or temporarily change the selected settings, touch [Check/ Change Temporarily]. C451 4-60...
Page 196 Printing a user box document The Check/Change Temporarily screen appears. Under “Header Settings” or “Footer Settings”, touch [Print], and then specify the header/footer settings. – Text C451 4-61...
Page 197 Printing a user box document – Date/Time – Other Specify the settings for the pages to be printed on, the text color and the text size. – Text Color C451 4-62...
Page 198 Printing a user box document – Text Size – To cancel the temporarily changed settings, touch [Reset]. Touch [OK], and then touch [OK] in the next screen that appears. Touch [Close]. C451 4-63...
Page 199: Combined Printing
Printing a user box document Combined printing Available combined printing parameters Multiple documents can be printed together. Up to 10 documents can be se- lected to be printed together. Additional settings, such as those for the number of copies, can be specified for the selected document.
Page 200: To Print A Document
Printing a user box document To print a document From the Use Document screen, select the document to be printed. Under “Action”, touch [Combine]. C451 4-65...
Page 201 Printing a user box document Specify the combination order. – Select the two documents whose order is to be switched. – The documents are combined and printed in the order specified here. Touch [OK]. C451 4-66...
Page 202 Printing a user box document Select the print settings. If desired, touch [Preview], then [Details] on the left side of the screen to check a preview image. – For details on the Preview screen, refer to “Preview - Detail (Print/ Combine)”...
Page 203: Sending A User Box Document
Sending a user box document...
Page 204: Overview Of Document Transmissions
Sending a user box document Sending a user box document Overview of document transmissions Available document transmission operations Document data saved in a user box can be sent using four different methods. The data can easily be routed simply by registering a destination with this machine instead of by sending the data through different computers.
Page 205: Checking Documents Saved In User Boxes
Sending a user box document Detail Up to 500 destinations can be specified from the address book and with an Address search. Up to five destinations can be entered directly each with e-mail transmis- sions, SMB transmissions, FTP transmissions and WebDAV transmis- sions.
Page 206 Sending a user box document From the Public, Personal or Group tab, touch the button for the de- sired user box. – The Personal tab displays only user boxes registered to the user that is logged on with user authentication. –...
Page 207: Description Of Use Document Screen
Sending a user box document The list of documents saved in the user box is displayed. Note If “Prohibited Functions When Authentication Error” in Administrator mode is set to “Mode 2” and a user enters an incorrect box password the specified number of times, that box is locked and can no longer be used.
Page 208: To Send A Document
Sending a user box document To send a document From the Use Document screen, select the document to be sent. Under “Action”, touch [Send]. Specify the destination and transmission settings. C451...
Page 209 Sending a user box document If desired, touch [Preview], then [Details] on the left side of the screen to check a preview image. – For details on the Preview screen, refer to “Preview - Detail (Send/ Bind TX)” on page 2-79. Touch [Start], or press the [Start] key in the control panel.
Page 210: Specifying The Destination
Sending a user box document Specifying the destination Selecting from the address book Follow the procedure described below to send data by selecting a recipient from the already registered destinations. For details on registering destinations, refer to the User’s Guide [Network Scanner Operations].
Page 211: Selecting From A Group Destination
Sending a user box document Touch a destination button to select the address. – The corresponding address appears as the name of the registered destination when an index button is touched. – Multiple destinations can be specified at the same time. –...
Page 212 Sending a user box document Touch [Group]. The registered group destinations appear. Touch the button for the group destination. A list of destinations registered in the group appears. C451 5-10...
Page 213: Searching For A Destination
Sending a user box document Select the destination where the data is to be sent, and then touch [OK]. – To select all destinations, touch [Select All]. – To deselect all destinations, touch [Reset]. – Additional destinations can be added by directly typing in the ad- dress.
Page 214 Sending a user box document Detail In order to perform an Address search, settings for the Address server must be specified from Administrator mode. For details, refer to “Ena- bling LDAP” in the User’s Guide [Network Scanner Operations]. For details on performing an Address search, refer to “Selecting a desti- nation with an Address search”...
Page 215: Directly Specifying An E-Mail Destination
Sending a user box document Type in the text to be searched for, and then touch [OK]. The Detailed Search screen appears again, and the search results are displayed. Select the desired destination, and then touch [OK]. Directly specifying an e-mail destination Note If “Manual Destination Input”...
Page 216 Sending a user box document Touch [E-Mail] on the Direct Input tab. A screen appears, allowing you to type in the address of the destina- tion. Type in the address of the destination, and then touch [OK]. – To specify additional destinations, repeat steps 2 and 3. The entered addresses appear under “Broadcast Destinations”.
Page 217: Directly Specifying An Smb Destination
Sending a user box document Directly specifying an SMB destination Settings can be specified for the following. Parameter Description Host Name Specify the host name (in uppercase letters) or IP address for the des- tination. Type using the keyboard that appears, and then touch [OK]. File Path Type the path to the destination folder in uppercase letters.
Page 218: Directly Specifying An Ftp Destination
Sending a user box document Enter the information for the destination, and then touch [OK]. – To check the contents of the shared folders, touch [Reference]. – To specify an additional address, touch [Next Destination], and then enter the information. The entered addresses appear under “Broadcast Destinations”.
Page 219 Sending a user box document Detailed Settings Parameter Description Port Number Type in the port number. PASV Select whether or not the PASV (passive) mode is used. Touch [Yes] or [No]. Proxy Select whether or not a proxy server is used. Touch [Yes] or [No]. Note If “Manual Destination Input”...
Page 220 Sending a user box document Type in the destination information. – To specify an additional address, touch [Next Destination], and then enter the information. The entered addresses appear under “Broadcast Destinations”. To specify advanced settings, touch [Detailed Settings], and then specify the settings.
Page 221: Directly Specifying A Webdav Destination
Sending a user box document Directly specifying a WebDAV destination Settings can be specified for the following. Parameter Description Host Name Specify the host name or IP address for the destination. Type using the keyboard that appears, and then touch [OK]. File Path Type (in uppercase letters) the path to the destination folder.
Page 222 Sending a user box document Type in the destination information. – To specify an additional address, touch [Next Destination], and then enter the information. The entered addresses appear under “Broadcast Destinations”. To specify advanced settings, touch [Detailed Settings], and then specify the settings.
Page 223: Selecting A Destination With An Address Search
Sending a user box document Selecting a destination with an Address search If LDAP server settings are specified in Administrator mode, [Address Search] appears in the screen. Detail For details on the LDAP server settings, refer to “Enabling LDAP” in the User’s Guide [Network Scanner Operations].
Page 224 Sending a user box document Select the desired search type. – When there is only one LDAP server – When there are multiple LDAP servers Specify the search conditions. – If “Search” was selected, type in the keyword to be searched for, and then touch [Start Search].
Page 225 Sending a user box document – If “Advanced Search” was selected, select the search condition types and type in the text to be searched for, and then touch [Start Search]. Select the desired destination, and then touch [OK]. C451 5-23...
Page 226: Specifying The Transmission Settings
Sending a user box document Specifying the transmission settings Settings that can be specified In the screen for selecting a destination, touch [File Type], [Communication Settings] or [Application] to specify detailed settings for sending. Settings can be specified for the following. File Type Parameter Description...
Page 227: File Type
Sending a user box document File Type File Type Select the file format for sending the data. The following six file formats are available. Setting Description Select this setting to save the data in the PDF format. Compact PDF Select this setting to compress the data more than with the PDF format. This is used with full-color scan data.
Page 228 Sending a user box document Detail Settings of Encryption If document permissions are specified from the Encryption screen, detailed permission settings can be specified. Parameter Description Printing Allowed Select whether or not to allow printing of the data. If “Encryption Lev- el”...
Page 229 Sending a user box document Select the file format. If “PDF” or “Compact PDF” was selected, touch [Encryption], if neces- sary. – The contents of a document saved with encryption cannot be pre- viewed. C451 5-27...
Page 230 Sending a user box document Specify the encryption settings. To specify the stamp combination method, touch [Stamp Composi- tion]. Select the desired stamp combination method. Touch [OK]. Select the scan setting. Touch [OK]. C451 5-28...
Page 231: E-Mail Settings (Communication Settings)
Sending a user box document E-Mail Settings (Communication Settings) When data is sent, an e-mail message containing the document name can be sent to the specified e-mail address. Settings can be specified for the following. Parameter Description Document Name The name of the file to be saved is displayed. The document name specified later appears as the document name, even if the document name was specified in the File Document screen.
Page 232: Url Notification Setting (Communication Settings)
Sending a user box document Specify the e-mail transmission settings. Touch [Close], and then touch [Close] in the next screen that appears. URL Notification Setting (Communication Settings) Specify the e-mail address where notifications of completion of the job are to be sent. Detail The destinations that can be specified for “URL Notification Setting”...
Page 233: E-Mail Encryption (Communication Settings)
Sending a user box document Specify the e-mail address where notifications will be sent. – Select a registered e-mail address. – Touch [Direct Input], and then specify the e-mail address for the destination of URL notifications. Touch [OK]. Touch [Close]. E-Mail Encryption (Communication Settings) A setting can be specified for this parameter when “S/MIME Communication Settings”...
Page 234: Digital Signature (Communication Settings)
Sending a user box document Touch [E-Mail Encryption]. Touch [Close], and then touch [Close] in the next screen that appears. Digital Signature (Communication Settings) This parameter appears when “S/MIME Communication Settings” is set to “ON”. Select whether or not to add a digital signature to e-mail messages that are sent.
Page 235: Date/Time (Application)
Sending a user box document To add a digital signature, touch [Digital Signature], and then select the digital signature. Touch [Close], and then touch [Close] in the next screen that appears. Date/Time (Application) The scanning date and time can be added to all pages of a document. Settings can be specified for the following.
Page 236 Sending a user box document Touch [Stamp/Composition]. Touch [Date/Time]. To add a date and time, touch [Yes], and then specify the date and time settings. C451 5-34...
Page 237 Sending a user box document – Touching [Text Color] displays a screen for specifying the color. Touch the button for the desired color, and then touch [OK]. – Touching [Text Size] displays a screen for specifying the text size. Touch the button for the desired size, and then touch [OK]. –...
Page 238 Sending a user box document European (metric) model) in the left/right direction and the up/down direction. – On the North American (inch) model: – On the European (metric) model: Touch [OK]. Touch [Close], and then touch [Close] in the next screen that appears. C451 5-36...
Page 239: Page Number (Application)
Sending a user box document Page Number (Application) Page numbers can be added to all pages of the document. Settings can be specified for the following. Parameter Description Starting Page Number Specify the starting page number. Starting Chapter Specify the starting chapter number. Number Page Number Type Select the format for the page number.
Page 240 Sending a user box document Touch [Page Number]. To add page numbers, touch [Yes], and then specify the page number settings. – Touching [Text Color] displays a screen for specifying the color. Touch the button for the desired color, and then touch [OK]. C451 5-38...
Page 241 Sending a user box document – Touching [Text Size] displays a screen for specifying the text size. Touch the button for the desired size, and then touch [OK]. – Touching [Print Position] displays a screen for specifying the print- ing position. Touch the button for the desired printing position, and then make any fine adjustments, if necessary.
Page 242 Sending a user box document – On the North American (inch) model: – On the European (metric) model: Touch [OK]. Touch [Close], and then touch [Close] in the next screen that appears. C451 5-40...
Page 243: Stamp (Application)
Sending a user box document Stamp (Application) Preset text, such as “URGENT”, can be added to all pages of a document. Settings can be specified for the following. Parameter Description Stamp Type/Preset Select a stamp, such as “URGENT”, “CIRCULAR” or “DO NOT COPY”. Stamps Pages Select the pages to be printed on (either all pages or only the front cov-...
Page 244 Sending a user box document Touch [Stamp]. To specify a stamp, touch [Yes], and then specify the stamp settings. – Touching [Text Color] displays a screen for specifying the color. Touch the button for the desired color, and then touch [OK]. C451 5-42...
Page 245 Sending a user box document – Touching [Text Size] displays a screen for specifying the text size. Touch the button for the desired size, and then touch [OK]. – Touching [Print Position] displays a screen for specifying the print- ing position. Touch the button for the desired printing position, and then make any fine adjustments, if necessary.
Page 246: Header/Footer (Application)
Sending a user box document – On the North American (inch) model: – On the European (metric) model: Touch [OK]. Touch [Close], and then touch [Close] in the next screen that appears. Header/Footer (Application) Headers or footers can be inserted on all pages. The contents of the header/ footer must be previously registered in Administrator mode.
Page 247 Sending a user box document Parameter Description Header Settings Select whether or not to print a header. If a header is to be printed, specify whether to print text, the date/time or other information (distri- bution number, job number or serial number). Footer Settings Select whether or not to print a footer.
Page 248 Sending a user box document To print a header/footer, touch [Yes], and then select the type of head- er/footer to be recalled. To check or temporarily change the selected settings, touch [Check/ Change Temporarily]. – The Check/Change Temporarily screen appears. C451 5-46...
Page 249 Sending a user box document Under “Header Settings” or “Footer Settings”, touch [Print], and then specify the header/footer settings. – Text – Date/Time C451 5-47...
Page 250 Sending a user box document – Others Specify the settings for the pages to be printed on, the text color and the text size. – Text Color – Text Size – To cancel the temporarily changed settings, touch [Reset]. C451 5-48...
Page 251: Send & Print (Application)
Sending a user box document Touch [OK], and then touch [OK] in the next screen that appears. Touch [Close]. Send & Print (Application) Settings can be specified to print a document when it is scanned. In addition, various settings can be specified when printing. Settings can be specified for the following.
Page 252 Sending a user box document To print a document while sending it, touch [Yes], and then specify the desired settings. To select the staple position, touch [Corner] or [2 Position], and then touch [Position Setting]. Touch the button for the desired position, and then touch [OK]. C451 5-50...
Page 253 Sending a user box document Touch [OK]. Touch [Close]. C451 5-51...
Page 254: Bind Tx
Sending a user box document Bind TX Available combined sending parameters Multiple documents can be sent together. Up to 10 documents can be se- lected to be sent together. In the screen for selecting a destination, touch [File Type], [Communication Settings] or [Application] to specify detailed settings for sending.
Page 255 Sending a user box document Under “Action”, touch [Bind TX]. Specify the combination order. – Select the two documents whose order is to be switched. – The documents are combined and transmitted in the order speci- fied here. C451 5-53...
Page 256 Sending a user box document Touch [OK]. Specify the destination and transmission settings. If desired, touch [Preview], then [Details] on the left side of the screen to check a preview image. – For details on the Preview screen, refer to “Preview - Detail (Send/ Bind TX)”...
Page 257 Sending a user box document Note Transmission may not be possible if limitations have been placed on the document name according to the destination server conditions. Since the document name becomes the file name during transmission, consult your network administrator when specifying the document name. C451 5-55...
Page 258: Checking Settings Before Sending
Sending a user box document Checking settings before sending Touch [Check Job] in the sub display area to display the list of destinations. In this area, the selected settings can be checked. To change a destination, select it in this area. Settings can be checked and changed with the following.
Page 259: Deleting Unnecessary Destinations
Sending a user box document Touch [Check Job Settings]. The Check Job Detailed Settings screen appears. Touch the button for the setting to be changed, and then check or change the setting. – If a setting is changed, the changed destination moves to the end of the list.
Page 260 Sending a user box document Select the destination to be deleted from the list of registered destina- tions. Touch [Delete]. The destination is deleted. C451 5-58...
Page 261: Printing/Sending A System User Box Document
Printing/sending a system user box document...
Page 262: Overview Of System User Boxes
Printing/sending a system user box document Printing/sending a system user box doc- ument Overview of system user boxes The operations available after touching [Use Document] can be performed with the system user boxes as shown below. Type Description Print docu- Send doc- ments uments...
Page 263: Secure Print User Box
Printing/sending a system user box document Secure Print User Box Available printing parameters Settings can be specified for the following when a document is printed. Available parameters Description Page reference Copies Specify the number of copies to be printed. p. 4-8 Print Select whether a single-sided or double-sided p.
Page 264 Printing/sending a system user box document Touch [Use Document]. Touch [System User Box]. Touch [Secure Print User Box], and then touch [OK]. C451...
Page 265 Printing/sending a system user box document Type in the ID for the confidential document, and then touch [OK]. Type in the password for the confidential document, and then touch [OK]. A list of the documents that can be printed is displayed. Select the document to be printed.
Page 266: To Print A Document (Mode 2)
Printing/sending a system user box document Under “Action”, touch [Print]. Select the print settings. Touch [Start], or press the [Start] key in the control panel. Detail For details on changing the settings, refer to the descriptions starting with page 4-8. To print a document (Mode 2) Follow the procedure described below when “Prohibited Functions When Authentication Error”...
Page 267 Printing/sending a system user box document Touch [Use Document]. Touch [System User Box]. Touch [Secure Print User Box], and then touch [OK]. C451...
Page 268 Printing/sending a system user box document Type in the ID for the secured document, and then touch [OK]. A list of the documents that can be printed is displayed. Select the document to be printed and then touch [Enter Password]. Type in the password for the secured document, and then touch [OK].
Page 269 Printing/sending a system user box document Under “Action”, touch [Print]. Select the print settings. – For details on changing the settings, refer to the descriptions start- ing with page 4-8. Touch [Start], or press the [Start] key in the control panel. C451...
Page 270: Annotation User Box
Printing/sending a system user box document Annotation User Box Available printing parameters Settings can be specified for the following when a document is printed. Available parameters Description Page reference Copies Specify the number of copies to be printed. p. 4-8 Print Select whether a single-sided or double-sided p.
Page 271 Printing/sending a system user box document Touch [System User Box]. Touch [Annotation User Box], and then touch [OK]. Select the desired box, and then touch [OK]. A list of documents appears. C451 6-11...
Page 272 Printing/sending a system user box document Select the document to be printed. Under “Action”, touch [Print]. Select the print settings. If desired, touch [Preview], then [Details] on the left side of the screen to check a preview image. C451 6-12...
Page 273: Available Transmission Parameters
Printing/sending a system user box document – For details on changing the settings, refer to the descriptions start- ing with page 4-8. Touch [Start], or press the [Start] key in the control panel. Detail For details on changing the settings, refer to the descriptions starting with page 4-8.
Page 274 Printing/sending a system user box document Detail Up to 500 destinations can be specified from the address book and with an Address search. Up to five destinations can be entered directly each with e-mail transmis- sions, SMB transmissions, FTP transmissions and WebDAV transmis- sions.
Page 275: To Send A Document
Printing/sending a system user box document To send a document In the Annotation User Box screen, select the document to be sent. Under “Action”, touch [Send]. Specify the destination and transmission settings. C451 6-15...
Page 276: Changing The Text
Printing/sending a system user box document If desired, touch [Preview], then [Details] on the left side of the screen to check a preview image. – For details on the Preview screen, refer to “Preview - Detail (Send/ Bind TX)” on page 2-79. Touch [Start], or press the [Start] key in the control panel.
Page 277 Printing/sending a system user box document Touch [Application] in a screen for selecting a destination. Touch [Stamp Element]. The Change Text screen appears. C451 6-17...
Page 278 Printing/sending a system user box document Touch the button for the setting to be changed, and then change the setting. – Touch [Secondary Field], type in the text to be added, and then touch [OK]. – Touch [Date/Time], select the format for the date and time to be printed, and then touch [OK].
Page 279 Printing/sending a system user box document – Touch [Density], touch the button for the desired text density, and then touch [OK]. – Touch [Number Type], select the format for the numbering, and then touch [OK]. – Touch [Print Position], select the printing position, and then touch [OK].
Page 280: Encrypted Pdf User Box
Printing/sending a system user box document Encrypted PDF User Box In order to print a document saved in the Encrypted PDF User Box, the pass- word specified when the document was saved must be entered. Detail Documents are saved in the Encrypted PDF User Box by using Page- Scope Web Connection or PageScope Direct Print.
Page 281 Printing/sending a system user box document Touch [System User Box]. Touch [Encrypted PDF User Box], and then touch [OK]. A list of documents appears. Select the document to be printed. C451 6-21...
Page 282: Deleting
Printing/sending a system user box document Under “Action”, touch [Print]. Type in the password, and then touch [OK]. Deleting Touch [Use Document]. C451 6-22...
Page 283 Printing/sending a system user box document Touch [System User Box]. Touch [Encrypted PDF User Box], and then touch [OK]. Select the document to be deleted. C451 6-23...
Page 284 Printing/sending a system user box document Under “Action”, touch [Delete]. Check the message, touch [Yes] to delete the document, and then touch [OK]. C451 6-24...
Page 285: Id & Print User Box
Printing/sending a system user box document ID & Print User Box This user box appears if user authentication is applied. If an appropriate user is logged on this machine, documents can be printed. Document data, which is printed from a computer on the network by entering the user name and password, is temporarily saved in the ID &...
Page 286: Printing
Printing/sending a system user box document Printing Touch [Use Document]. Touch [System User Box]. Touch [ID & Print User Box], and then touch [OK]. C451 6-26...
Page 287: Deleting
Printing/sending a system user box document Select the document to be printed. Under “Action”, touch [Print]. Deleting Touch [Use Document]. Touch [System User Box]. C451 6-27...
Page 288 Printing/sending a system user box document Touch [ID & Print User Box], and then touch [OK]. Select the document to be deleted. Under “Action”, touch [Delete]. Check the message, touch [Yes] to delete the document, and then touch [OK]. C451 6-28...
Page 289: External Memory
Printing/sending a system user box document External Memory If the optional local interface kit is installed, a document saved on external memory can be printed from this machine. Available printing parameters Settings can be specified for the following when a document is printed. Available parameters Description Copies...
Page 290: Document Details
Printing/sending a system user box document Document Details Select a file, and then touch [Document Details] to view information for the selected document, such as its modification date and the document name. To print a document Press the [User Box] key in the control panel. The User Box Operations screen appears.
Page 291 Printing/sending a system user box document Touch [System User Box], and then touch [External Memory]. Touch [OK]. – Of the saved files, only the names of files with a format that can be printed are displayed. – A maximum of 255 printable files can be displayed in the folder with the specified path.
Page 292: To Print An Encrypted Pdf File
Printing/sending a system user box document – A maximum of 250 characters can be entered for the file path and file name. If the number of characters exceeds this limit, the file list cannot be displayed. Touch [Print]. Specify the print settings. Touch [Start], or press the [Start] key in the control panel.
Page 293: Specifying Utility Mode Parameters
Specifying Utility mode parameters...
Page 294: Settings That Can Be Specified From Utility Mode
Specifying Utility mode parameters Specifying Utility mode parameters Settings that can be specified from Utility mode Various basic settings and advanced parameters for using this machine can be set from the Utility mode. This chapter describes the procedures for set- ting the Utility mode parameters for the User Box functions.
Page 295: User Box Permissions
Specifying Utility mode parameters User box permissions Types of users Users of various levels can use this machine. Other than machine adminis- trators, user box administrators can use User Box functions. The following types of users can access the various user boxes. Type Description Public user...
Page 296: Displaying Settings Screens
Specifying Utility mode parameters Displaying settings screens Displaying the Administrator Settings screen Press the [Utility/Coun- ter] key. Touch [3 Administrator Settings]. – An item can also be selected by pressing the key in the keypad for the number beside the desired button. For [3 Administrator Set- tings], press the [3] key in the keypad.
Page 297 Specifying Utility mode parameters Type in the password, and then touch [OK]. – For details on typing in text, refer to “Entering text” on page 8-3. – To finish specifying settings in the Utility mode, press the [Utility/ Counter] key. Otherwise, exit the Utility mode by touching [Close] in each screen until the screen for the Copy, Fax/Scan or User Box mode appears.
Page 298: Registering User Boxes
Specifying Utility mode parameters Registering user boxes New user boxes can be registered. The following types of user boxes can be registered. Type Description Public user boxes This shared user box can be accessed by everyone. Personal user boxes This user box for an individual can only be accessed by users that have logged on if user authentication settings have been applied.
Page 299: Registering User Boxes
Specifying Utility mode parameters Registering user boxes Settings can be specified for the following when registering. New screen 1/2 Parameter Description User Box No. The next available user box number is displayed. To specify a user box number, touch [User Box No.], and then use the keypad to type in the user box number (between 1 and 999999999).
Page 300 Specifying Utility mode parameters Press the [Utility/Coun- ter] key. Touch [1 One-Touch/User Box Registration]. Touch [2 Create User Box]. The Create User Box screen appears. C451...
Page 301 Specifying Utility mode parameters Touch [1 Public/Personal User Box]. Touch [New]. New screen 1/2 appears. Specify the desired settings. C451...
Page 302 Specifying Utility mode parameters Touch [Forward→]. New screen 2/2 appears. Specify the desired settings. – To cancel changes to the settings, touch the menu item name in the Bookmark screen to return to the selected screen without applying the changes to the settings. –...
Page 303: Registering Annotation User Boxes
Specifying Utility mode parameters Registering annotation user boxes Settings can be specified for the following when registering. New screen 1/3 Parameter Description User Box No. The next available user box number is displayed. To specify a user box number, touch [User Box No.], and then use the keypad to type in the user box number (between 1 and 999999999).
Page 304 Specifying Utility mode parameters If a user box password containing less than 8 characters has already been registered, change the password so that it contains 8 characters before setting “Password Rules” to “Enable”. For details on the pass- word rules, refer to the User’s Guide [Copy Operations]. Touch [3 One-Touch/User Box Registration] in the Administrator Set- tings screen.
Page 305 Specifying Utility mode parameters Touch [New]. New screen 1/3 appears. Specify the desired settings. Touch [Forward→]. New screen 2/3 appears. C451 7-13...
Page 306 Specifying Utility mode parameters Specify the desired settings. The text can be specified in the corre- sponding screen. – Secondary Field – Date/Time C451 7-14...
Page 307 Specifying Utility mode parameters – Density – Number Type – Print Position C451 7-15...
Page 308 Specifying Utility mode parameters – Primary Field Touch [Forward→]. New screen 3/3 appears. Specify the desired settings. – To cancel changes to the settings, touch the menu item name in the Bookmark screen to return to the selected screen without applying the changes to the settings.
Page 309 Specifying Utility mode parameters Detail In the screen showing the list of user boxes, registered user boxes can be edited or deleted. To change the settings, select the user box, and then touch [Edit]. To delete a user box, select the user box, and then touch [Delete]. C451 7-17...
Page 310: Maximum Number Of User Boxes
Specifying Utility mode parameters Maximum Number of User Boxes Specify limitations on the number of user boxes that can be registered for each user. Touch [3 One-Touch/User Box Registration] in the Administrator Set- tings screen. – For details on displaying the Administrator Settings screen, refer to “Displaying the Administrator Settings screen”...
Page 311 Specifying Utility mode parameters Specify the user box limitation settings. – A maximum between 0 and 1,000 user boxes can be specified. – If the maximum number of user boxes is set to “0”, new user boxes cannot be registered. –...
Page 312: User Box Settings
Specifying Utility mode parameters User Box Settings Displaying the User Box Settings screen Touch [1 System Settings] in the Administrator Settings screen. – For details on displaying the Administrator Settings screen, refer to “Displaying the Administrator Settings screen” on page 7-4. Touch [0 User Box Settings] in the System Settings screen.
Page 313: Delete Unused User Box
Specifying Utility mode parameters Delete Unused User Box Boxes containing no saved documents can be deleted as unused boxes. Touch [1 Delete Unused User Box] in the User Box Settings screen. – To cancel changes to the settings, touch the menu item name in the Bookmark screen to return to the selected screen without applying the changes to the settings.
Page 314: Delete Secure Print Documents
Specifying Utility mode parameters Delete Secure Print Documents All documents saved in the Secure Print User Box can be deleted. Touch [2 Delete Secure Print Documents] in the User Box Settings screen. – To cancel changes to the settings, touch the menu item name in the Bookmark screen to return to the selected screen without applying the changes to the settings.
Page 315: Auto Delete Secure Document
Specifying Utility mode parameters Auto Delete Secure Document Select the time until confidential documents are deleted after they are saved. Touch [3 Auto Delete Secure Document] in the User Box Settings screen. – To cancel changes to the settings, touch the menu item name in the Bookmark screen to return to the selected screen without applying the changes to the settings.
Page 316: Encrypted Pdf Delete Time
Specifying Utility mode parameters Encrypted PDF Delete Time Select the time until encrypted PDF files are deleted after they are saved. Touch [4 Encrypted PDF Delete Time] in the User Box Settings screen. – To cancel changes to the settings, touch the menu item name in the Bookmark screen to return to the selected screen without applying the changes to the settings.
Page 317: Id & Print Delete Time
Specifying Utility mode parameters ID & Print Delete Time Specify the length of time until documents are deleted from the ID & Print User Box after they are saved. Detail [ID & Print Delete Time] appears if user authentication settings have been specified.
Page 318: Document Hold Setting
Specifying Utility mode parameters Note To cancel changes to the settings, touch the menu item name in the Bookmark screen to return to the selected screen without applying the changes to the settings. To finish specifying settings in the Utility mode, press the [Utility/Counter] key.
Page 319: External Memory Function Settings
Specifying Utility mode parameters – To delete the document when it is printed or transmitted, touch [OFF]. External Memory Function Settings Select whether or not external memory connected to the machine can be used. Detail The default setting for saving a document to external memory is “OFF” (cannot be saved).
Page 320 Specifying Utility mode parameters In the User Box Settings screen, touch [7 External Memory Function Settings]. Specify the desired settings. – To cancel changes to the settings, touch the menu item name in the Bookmark screen to return to the selected screen without applying the changes to the settings.
Page 321: Id & Print Settings
Specifying Utility mode parameters ID & Print Settings Settings concerning the ID & Print User Box can be specified. Settings can be specified for the following. Parameter Description ID & Print “ON”: All the general print jobs and ID & Print jobs from the regis- tered user are saved in the ID &...
Page 322 Specifying Utility mode parameters Touch [ID & Print Settings]. Specify the desired settings, and then touch [OK]. C451 7-30...
Page 323: User Box Administrator Setting
Specifying Utility mode parameters User Box Administrator Setting Select whether or not use by the box administrator is permitted. (The default setting is “Allow”.) When logging on as the box administrator, type “boxadmin” as the user name in the user authentication screen, and then type in the password spec- ified in step 5.
Page 324 Specifying Utility mode parameters Select whether a user box administrator will be specified. – To prohibit it, touch [Restrict], and then touch [OK]. – To allow it, touch [Allow], and then continue with step 4. Type in the password for the user box administrator (up to 8 charac- ters), and then touch [OK].
Page 325 Specifying Utility mode parameters Type in the password again, and then touch [OK]. – To cancel changes to the settings, touch the menu item name in the Bookmark screen to return to the selected screen without applying the changes to the settings. –...
Page 326: Hdd Setting
Specifying Utility mode parameters HDD Setting Various hard disk operations are available, such as those for erasing data from the hard disk and for checking the amount of free space on the hard disk. Settings can be specified for the following. Parameter Description Check HDD Capacity...
Page 327: Check Hdd Capacity
Specifying Utility mode parameters Check HDD Capacity The amount of space on the hard disk can be checked. Touch [Security Settings] in the Administrator Settings screen. – For details on displaying the Administrator Settings screen, refer to “Displaying the Administrator Settings screen” on page 7-4. Touch [6 HDD Setting] in the Security Setting screen.
Page 328: Overwrite Temporary Data
Specifying Utility mode parameters Overwrite Temporary Data The setting for overwriting data on the hard disk can be specified. (The de- fault setting is “Mode 1”.) This machine destroys data by overwriting all data in the entire area where an image was stored when that image data on the hard disk is considered unnecessary.
Page 329 Specifying Utility mode parameters – When the security kit is not installed: – When the security kit is installed: The Overwrite Temporary Data screen appears. To overwrite the data, touch [Yes], and then select the overwriting method. – If the security kit is installed, touch [Encryption Priority] or [Over- write Priority].
Page 330 Specifying Utility mode parameters If a message appears, asking whether to reformat the hard disk, touch [Yes]. – To cancel changes to the settings, touch [No]. Follow the instructions in the screen to restart the machine. If an error message appears, indicating that the encryption key does not match, the Administrator Settings screen appears.
Page 331: Overwrite All Data
Specifying Utility mode parameters Reminder When the machine is turned off, then on again with the main power switch, wait at least 10 seconds to turn on the machine after turning it off; otherwise, the machine may not function correctly. In order to enable the setting specified in the Overwrite Temporary Data screen, “Overwrite Temporary Data”...
Page 332 Specifying Utility mode parameters Touch [Security Settings] in the Administrator Settings screen. – For details on displaying the Administrator Settings screen, refer to “Displaying the Administrator Settings screen” on page 7-4. Touch [6 HDD Setting] in the Security Setting screen. Touch [3 Overwrite All Data] in the HDD Setting screen.
Page 333: Hdd Lock Password
Specifying Utility mode parameters Follow the instructions in the screen to restart the machine. – To cancel changes to the settings, touch the menu item name in the Bookmark screen to return to the selected screen without applying the changes to the settings. –...
Page 334 Specifying Utility mode parameters Touch [Security Settings] in the Administrator Settings screen. – For details on displaying the Administrator Settings screen, refer to “Displaying the Administrator Settings screen” on page 7-4. Touch [6 HDD Setting] in the Security Setting screen. Touch [4 HDD Lock Password] in the HDD Setting screen.
Page 335 Specifying Utility mode parameters Type the password specified in step 4, and then touch [OK]. The message “Turn the main switch OFF and ON.” appears. Follow the instructions in the screen to restart the machine. – To cancel changes to the settings, touch the menu item name in the Bookmark screen to return to the selected screen without applying the changes to the settings.
Page 336: Hdd Encryption Setting
Specifying Utility mode parameters HDD Encryption Setting If the security kit is installed, the machine can be set to encrypt the hard disk. Detail [HDD Encryption Setting] appears when security kit SC-503 is installed. If the encryption key is specified or changed, data saved on the hard disk may no longer be available.
Page 337 Specifying Utility mode parameters Using the control panel keypad or the keyboard that appears in the touch panel, type in the new encryption key. To delete the entered en- cryption key, press the [C] (clear) key. The HDD Encryption Setting screen appears again. Follow the instructions in the screen to restart the machine.
Page 338: Format Hdd
Specifying Utility mode parameters Note The encryption key must be registered by the machine’s administrator. The encryption key must contain 20 characters. Do not specify an encryption key that contains the same character re- peated 20 times. Be sure to keep the specified encryption key in a safe place so that it will not be lost.
Page 339 Specifying Utility mode parameters To format the hard disk, touch [Yes], and then touch [OK]. – To return to the HDD Settings screen without formatting the hard disk, touch [No]. The hard disk is formatted. Follow the instructions in the screen to restart the machine. –...
Page 340: Appendix
Appendix...
Page 341: Error Message List
Appendix Appendix Error message list If any of the following error messages appear, perform the operations de- scribed below. Message Cause and remedy Cannot connect to the A connection to the network could not be established. Check if the network. network cable is correctly connected.
Page 342: Entering Text
Appendix Entering text The following procedure describes how to use the keyboard that appears in the touch panel for typing in the names of registered users and custom paper sizes. The keypad can also be used to type in numbers. Any of the following keyboards may appear.
Page 343 Appendix C451...
Page 344: Enlarging The Keyboard
Appendix Enlarging the keyboard The keyboard can be displayed larger so that it easier to read. While the keyboard is displayed, touch [Enlarge ON]. The keyboard is displayed enlarged. To cancel the enlarged display and return the keyboard to its normal size, touch [Enlarge OFF] while the keyboard is displayed enlarged.
Page 345: To Type Text
Appendix To type text Touch the button for the desired character from the keyboard that ap- peared. – To type in uppercase letters or symbols, touch [Shift]. – Numbers can also be typed in with the keypad. The entered characters appear in the text box. Note To revert to the setting when the keyboard was displayed, touch [Cancel].
Page 346: Glossary
Appendix Glossary Term Definition 10Base-T/100Base-TX/ An Ethernet standard, which is a cable consisting of twisted copper 1000Base-T wire pairs. The transmission speed of 10Base-T is 10 Mbps, of 100Base-TX is 100 Mbps, and of 1000Base-T is 1000 Mbps. ® ® Adobe Flash Software developed by Adobe Systems, Inc.
Page 347 Appendix Term Definition DHCP Abbreviation for Dynamic Host Configuration Protocol. A protocol in which a client computer on a TCP/IP network automatically specifies the network settings from the server. With collective management of the IP address for DHCP clients on the DHCP server, you can avoid duplication of an address and you can build a network easily.
Page 348 Appendix Term Definition Kerberos A type of network authentication system used by Windows 2000 or later. Used in Active Directory authentication. Users can be safely and efficiently authenticated with a two-phase authentication (user logon and network resource usage) on a dependable site set up on the network.
Page 349 Appendix Term Definition Resolution Displays the ability to reproduce the details of images and print mat- ter correctly Scanning With the scanning operation of the scanner, an image is read while the row of image sensors is gradually moved. The direction that the image sensors are moved is called the main scanning direction, and the direction in which the image sensors are arranged is called the sub-scanning direction.
Page 350: Index
Index...
Page 351 Index Index Index Numerics Current Jobs ........2-69 1-Sided/2-Sided .......4-9 Date/Time ......4-30 5-33 Delete Secure Print Documents ..7-22 Address search ......5-21 Delete Unused User Box ....7-21 Administrator Settings screen ..7-4 Deleting documents ......3-8 Annotation User Box ....6-10 7-11 Density ..........
Page 352 Index Glossary ...........8-7 Page Margin ........4-15 Group destinations ......5-9 Page Number ...... 4-34 5-37 Preview .......... 2-77 Previewing ........3-19 HDD Encryption Setting ....7-44 Print settings ........4-6 HDD Lock Password ......7-41 Printing and saving ......2-33 HDD Setting ........7-34 Header/Footer ......4-59 5-44 Registered destinations ....
Page 353 Index URL Notification Setting ....5-30 Use Document .........4-2 User authentication ......2-2 User Box Administrator Setting ..7-31 User box destinations ....2-23 User box permissions ......7-3 User Box Settings ......7-20 User’s guide conventions ....x-18 User’s guides .........x-20 Utility mode ........7-2 Warning explanation ......x-18 C451...

Konica Minolta bizhub C451 User Manual

1 Overview of the User Box Functions

2 Saving Documents

3 Organizing User Box Documents

4 Printing a User Box Document

5 Sending a User Box Document

6 Printing/Sending a System User Box Document

7 Specifying Utility Mode Parameters

8 Appendix

9 Index

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Summary of Contents for Konica Minolta bizhub C451