Brother MFC-9970CDW Advanced User's Manual
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Brother MFC-9970CDW Advanced User's Manual

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See also: Service Manual , Software User Manual
ADVANCED
USER'S GUIDE
MFC-9970CDW
Version A
USA/CAN

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Summary of Contents for Brother MFC-9970CDW

  • Page 1 ADVANCED USER’S GUIDE MFC-9970CDW Version A USA/CAN...
  • Page 2 In the Box Software User's Guide Follow these instructions for Printing, PDF file / Scanning, Network Scanning, Remote Documentation CD-ROM / Setup, PC-Fax, and using the Brother In the Box ControlCenter utility. Network Glossary This Guide provides basic information PDF file /...

  • Page 3: Table Of Contents

    Table of Contents General Setup Memory storage..................... 1 Volume settings ..................... 1 Ring volume..................... 1 Beeper volume ....................2 Speaker volume....................2 Automatic daylight savings time ................3 Ecology features....................3 Toner Save ...................... 3 Sleep mode ..................... 4 Deep Sleep mode .................... 4 LCD screen......................
  • Page 4 Additional sending operations................19 Sending a fax manually .................19 Sending a fax at the end of a conversation ...........19 Dual access (black & white only) ..............20 Broadcasting (black & white only) ..............20 Real Time Transmission ................22 Overseas Mode .....................22 Delayed Fax (black & white only) ..............22 Delayed batch transmission (black &...
  • Page 5 Printing reports Fax reports......................49 Transmission verification report..............49 Fax Journal....................49 Reports ........................ 50 How to print a report ..................50 Making copies Copy settings .......................51 Stop copying....................51 Improving copy quality................... 51 Enlarging or reducing the image copied ............52 Duplex (2-sided) Copying ................
  • Page 6 Glossary Index...

  • Page 7: General Setup

    General Setup Memory storage Volume settings Your menu settings are stored permanently, Ring volume and in the event of a power failure will not be lost. Temporary settings (for example, You can choose a range of ring volume Contrast, Overseas Mode) will be lost. Also, levels, from High to Off.

  • Page 8: Beeper Volume

    Chapter 1 Beeper volume Speaker volume When the beeper is on, the machine will beep You can choose a range of speaker volume when you press a key, make a mistake, or levels, from High to Off. after you send or receive a fax. You can Press MENU.

  • Page 9: Automatic Daylight Savings Time

    General Setup Automatic daylight Ecology features savings time Toner Save You can set the machine to change automatically for Daylight Savings Time. It You can save toner using this feature. When will set itself forward one hour in the Spring, you set Toner Save to On, print appears and back one hour in the Fall.

  • Page 10: Sleep Mode

    Chapter 1 Sleep mode Deep Sleep mode The Sleep Mode Setting can reduce power If the machine is in Sleep mode and does not consumption. When the machine is in Sleep receive any jobs for a certain length of time, Mode (Power Save mode) it acts as though it the machine will go into Deep Sleep mode were turned off.

  • Page 11: Lcd Screen

    General Setup LCD screen Dial Prefix The Dial Prefix setting will automatically dial a Setting the backlight predefined number before every fax number brightness you dial. For example: If your telephone system requires a 9 to dial an outside number You can adjust the brightness of the LCD use this setting to automatically dial 9 for backlight.

  • Page 12: Changing The Prefix Number

    Chapter 1 Mode Timer Changing the prefix number The machine has three mode keys on the Press MENU. control panel: FAX, SCAN, and COPY. Press a or b to display You can set how much time the machine Initial Setup. takes after the last Copy or Scan operation to Press Initial Setup.

  • Page 13: Security Features

    Restricted users must enter a user password to use the machine. Make a careful note of your password. If you forget it, you will have to reset the password stored in the machine. For information about how to reset the password call Brother Customer Service.

  • Page 14: Setting And Changing The Administrator Password

    Touchscreen. Wrong Password. Re-enter the correct Press OK. password. If you forget it, please call Enter a four-digit number for the new Brother Customer Service. password by pressing the buttons on the Touchscreen. Press MENU. Press OK. Press a or b to display Re-enter the password when the LCD General Setup.

  • Page 15: Setting Up And Changing The Public User Mode

    Security features Setting up and changing the Setting up and changing Public user mode restricted users Public user mode restricts the functions that You can set up users with restrictions and a are available for Public users. Public users do password for functions that are available to not need to enter a password to access the them.
  • Page 16 Chapter 2 To set up a restricted user, press To change the password, enter a new Enable or Disable for each operation, four-digit user password by pressing the as follows: Press Fax Tx. Then press buttons on the Touchscreen. Enable or Disable. After you have set Press OK.

  • Page 17: Turning Secure Function Lock On/Off

    Security features Turning Secure Function Turning Secure Function Lock off Lock on/off Press Public or xxxxx (where xxxxx is the user’s name). Turning Secure Function Lock on Press Lock OniOff. Press MENU. Enter the registered four-digit Press a or b to display administrator password by pressing the General Setup.

  • Page 18: Switching Users

    Chapter 2 Switching Users Changing to the Public Mode Press xxxxx. (where xxxxx is the user’s This setting allows you to switch between name.) registered restricted users or Public mode when Secure Function Lock is turned on. Press Go to Public. Changing to the restricted user Mode Note Press Public or xxxxx (where xxxxx is...

  • Page 19: Setting Lock

    Please call your Press a or b to display Security. administrator or Brother Customer Service. Press Security. While Setting Lock is On, you cannot access Press Setting Lock.

  • Page 20: Changing Your Setting Lock Password

    Chapter 2 Changing your Setting Lock Turning Setting Lock on/off password If you enter the wrong password when following the instructions below, the LCD will Press MENU. show Wrong Password. Re-enter the correct password. Press a or b to display Turning Setting Lock on General Setup.

  • Page 21: Restricting Dialing

    Security features Restricting dialing One Touch restriction This feature is to prevent users from sending Press MENU. a fax or call to a wrong number by mistake. You can set the machine to restrict dialing by Press a or b to display Fax. using the dial pad, One Touch and Speed Press Fax.

  • Page 22: Ldap Server Restriction

    Chapter 2 LDAP server restriction Press MENU. Press a or b to display Fax. Press Fax. Press a or b to display Dial Restrict. Press Dial Restrict. Press LDAP server. Press Off, Enter # twice or On. Press Stop/Exit. Note •...

  • Page 23: Sending A Fax

    Sending a fax Additional sending Changing a 2-sided fax layout options You need to choose the duplex scanning format before you send a 2-sided fax. The format you choose will depend on the layout Sending faxes using multiple of your 2-sided document. settings Press (FAX).

  • Page 24: Contrast

    Chapter 3 Contrast Changing Fax Resolution For most documents the default setting of The quality of a fax can be improved by Auto will give the best results. changing the Fax Resolution. Resolution can Auto automatically chooses the suitable be changed for the next fax. contrast for your document.

  • Page 25: Additional Sending Operations

    Sending a fax Additional sending Sending a fax at the end of a conversation operations At the end of a conversation you can send a Sending a fax manually fax to the other party before you both hang Ask the other party to wait for fax tones Manual transmission (beeps) and then to press the Start or Manual transmission lets you hear the...

  • Page 26: Dual Access (Black & White Only)

    Chapter 3 Dual access Broadcasting (black & white only) (black & white only) You can dial a number, and start scanning the Broadcasting lets you send the same fax fax into memory—even when the machine is message to more than one fax number. You sending from memory, receiving faxes or can include Groups, One Touch, Speed Dial printing PC data.
  • Page 27 Sending a fax How to broadcast a fax Canceling a Broadcast in progress While broadcasting you can cancel the fax Note currently being sent or the whole broadcast To help you choose numbers easily, press job. Address Book or (Search). PressStop/Exit.

  • Page 28: Real Time Transmission

    Chapter 3 Real Time Transmission Overseas Mode When you are sending a fax, the machine will If you are having difficulty sending a fax scan the documents into the memory before overseas due to a bad connection, then sending it. Then, as soon as the telephone turning on Overseas Mode may help.

  • Page 29: Delayed Batch Transmission (Black & White Only)

    Sending a fax Delayed batch transmission Checking and canceling (black & white only) waiting jobs Before sending the delayed faxes, your Check which jobs are still waiting in the machine will help you economize by sorting memory to be sent. If there are no jobs, the all the faxes in the memory by destination and LCD will show No Jobs Waiting.

  • Page 30: Setting Your Changes As The New Default

    Chapter 3 Setting your changes as the Restoring all fax settings to new default the factory settings You can save the fax settings for You can restore all the fax settings you have changed to the factory settings. These Fax Resolution, Contrast, Real Time TX, Glass Scan Size and settings will stay until you change them again.

  • Page 31: Electronic Cover Page (Black & White Only)

    Sending a fax Electronic cover page Composing your own comments (black & white only) You can set up two comments of your own. Press MENU. This feature will not work unless you have already programmed your Station ID. (See Press a or b to display Fax. the Quick Setup Guide.) Press Fax.
  • Page 32 Chapter 3 Send a cover page for all faxes Using a printed cover page You can set the machine to send a cover If you want to use a printed cover page that page whenever you send a fax. you can write on, you can print the sample page and attach it to your fax.

  • Page 33: Polling Overview

    Sending a fax Polling overview Note The document will be stored and can be Polling lets you set up your machine so other retrieved from any other fax machine until people can receive faxes from you, but they you delete the fax from memory. pay for the call.

  • Page 34: Receiving A Fax

    Receiving a fax Remote Fax Options Fax Forwarding (black & white only) The Fax Forwarding feature lets you automatically forward your received faxes to Remote Fax Options are NOT available for another machine. color faxes. Press MENU. Remote Fax Options let you receive faxes while you are away from the machine.

  • Page 35: Paging

    Receiving a fax Paging Note • You can enter an E-mail address by When Paging is chosen, the machine dials pressing on the Touchscreen. the cell phone or pager number you programmed. This activates your cell phone • You can display your stored numbers and or pager so you will know that you have a fax E-mail addresses in alphabetical order by message in the machine’s memory.

  • Page 36: Fax Storage

    Chapter 4 Fax Storage Press Stop/Exit. Note The Fax Storage feature lets you store your • If you have set Paging, a backup copy will received faxes in the machine’s memory. You automatically be printed at the machine. can retrieve stored fax messages from a fax machine at another location using the remote •...

  • Page 37: Pc-Fax Receive

    Receiving a fax PC-Fax Receive Press a or b to choose <USB> or your computer name if the machine is connected to a network. If you turn on the PC-Fax Receive feature Press OK. your machine will store received faxes in memory and send them to your PC Press Backup Print:On or automatically.

  • Page 38: Changing Remote Fax Options

    Chapter 4 Changing Remote Fax IMPORTANT Options If you choose Backup Print On, the machine will also print received faxes at If received faxes are left in your machine’s your machine so you will have a copy. memory when you change to another This is a safety feature in case there is a Remote Fax Option, the LCD will ask you one power failure before the fax is forwarded...

  • Page 39: Remote Retrieval

    Receiving a fax Remote retrieval Using your Remote Access Code Dial your fax number from a telephone The remote retrieval feature lets you retrieve or another fax machine using touch your stored fax messages when you are not tone. at the machine. You can call your machine from any touch tone telephone or fax When your machine answers, machine, then use the Remote Access Code...

  • Page 40: Retrieving Fax Messages

    Chapter 4 Retrieving fax messages Changing the Fax Forwarding number You can change the default setting of your fax Dial your fax number from a telephone forwarding number from another telephone or or another fax machine using touch fax machine using touch tone. tone.

  • Page 41: Remote Fax Commands

    Receiving a fax Remote fax commands Follow the commands below to access features when you are away from the machine. When you call the machine and enter your Remote Access Code (3 digits followed by l), the system will give two short beeps and you must enter a remote command.

  • Page 42: Additional Receiving Operations

    Chapter 4 Additional receiving Duplex (2-sided) printing for Fax mode operations Your machine can automatically print Printing a reduced incoming received faxes onto both sides of the paper when Duplex is set to On. You can use Letter, Legal or Folio (8.5 in.

  • Page 43: Setting The Fax Receive Stamp (Black & White Only)

    Receiving a fax Setting the Fax Receive Receiving a fax at the end of a Stamp (black & white only) conversation You can set the machine to print the received At the end of a conversation you can ask the date and time in the top center of each other party to send you a fax before you both received fax page.

  • Page 44: Setting The Print Density

    Chapter 4 Setting the Print Density Printing a fax from the memory You can adjust the Print Density setting to make your printed pages darker or lighter. If you are using the Fax Storage feature (MENU, Fax, Setup Receive, Press MENU. Forward/Page/Store), you can still print a fax from the memory when you are at your Press a or b to display Fax.

  • Page 45: Polling Overview

    Receiving a fax Polling overview Do one of the following:  Press Manual and enter a number by pressing the buttons on the Polling lets you set up your machine so other Touchscreen. people can receive faxes from you, but they pay for the call.
  • Page 46 Chapter 4 When the LCD asks if you want to cancel the entire sequential polling job, do one of the following:  Press Yes to confirm. To exit without canceling, press No  or Stop/Exit. Do one of the following: ...

  • Page 47: Dialing And Storing Numbers

    Dialing and storing numbers Telephone line Special line considerations services Roll over telephone lines Tone or Pulse (Canada only) A roll over telephone system is a group of two or more separate telephone lines that pass incoming calls to each other if they are busy. If you have a Pulse dialing service, but need The calls are usually passed down or “rolled to send Tone signals (for example, for...
  • Page 48 Chapter 5 The third way is the easiest: Buy a triplex Plug one end of the second telephone adapter. You can plug a triplex adapter into line cord for your TAD into the L2 jack of an RJ14 outlet. It separates the wires into two the two-line TAD.

  • Page 49: Additional Dialing Operations

    Dialing and storing numbers Additional dialing operations Dialing access codes and credit card numbers Sometimes you may want to choose from several long distance carriers when you send a fax. Rates may vary depending on the time and destination. To take advantage of low rates, you can store the access codes of long distance carriers and credit card numbers as One Touch and Speed Dial numbers.

  • Page 50: Additional Ways To Store Numbers

    Chapter 5 Additional ways to Enter the Group name (up to 15 characters) by pressing the buttons on store numbers the Touchscreen. Press to choose numbers, letters or special characters. (Use the chart for Entering text in Setting up Groups for Appendix C of the Basic User's Guide Broadcasting for help entering characters.)
  • Page 51 Dialing and storing numbers To choose the fax/scan resolution for Select the PDF type from PDF, PDF/A, the Group number, go to the appropriate Secure PDF or Signed PDF that will next step as shown in the following be used to send E-mail. table.

  • Page 52: Options For Setting Up Groups

    Chapter 5 Options for Setting Up Groups The following chart shows the selections for setting up Group numbers. When you store numbers, the LCD instructs you to choose from the options shown in the following steps. Step 1 Step 2 Step 3 Step 4 Step 5...

  • Page 53: Changing Group Numbers

    Dialing and storing numbers Changing Group numbers Adding and deleting numbers in a Group You can change a Group number that has Press Address Book. already been stored. If the Group has a fax Press More. forwarding number, it will be dimmed on the LCD.

  • Page 54: Deleting Group Numbers

    Chapter 5 Deleting Group numbers You can delete a Group number that has already been stored. If a Group has a scheduled job or fax forwarding number, it will be dimmed on the LCD. You cannot select the number to delete it. Press Address Book.

  • Page 55: Printing Reports

    Printing reports Fax reports Press d or c to choose an interval  6, 12, 24 hours, 2 or 7 days Some fax reports (transmission verification The machine will print the report at and fax journal) can be printed automatically the chosen time and then erase all and manually.

  • Page 56: Reports

    Chapter 6 Reports How to print a report The following reports are available: Press MENU. 1 Transmission Press a or b to display Displays the Transmission Verification Print Reports. Report for your last outgoing 200 faxes Press Print Reports. and prints the last report. Press a or b to display the report you 2 Help List want to print.

  • Page 57: Making Copies

    Making copies Copy settings Improving copy quality You can choose from a range of quality You can change the copy settings temporarily settings. The default setting is Auto. for the next copy.  Auto These settings are temporary, and the machine returns to its default settings one Auto is the recommended mode for minute after copying, unless you have set the...

  • Page 58: Enlarging Or Reducing The Image Copied

    Chapter 7 Enlarging or reducing the If you do not want to change additional settings, press Black Start or image copied Color Start. To enlarge or reduce the next copy follow the Note instructions below: Page Layout Options 2 in 1 (P), 2 in 1 (L), 2 in 1 (ID), 4 in 1 (P) and 4 in 1 (L) are not Press (COPY).

  • Page 59: Duplex (2-Sided) Copying

    Making copies Duplex (2-sided) Copying  2sidei1side Long Edge Flip Portrait If you want to use the automatic duplex copy feature, load your document in the ADF. If you get an Out of Memory message while you are making duplex copies, try installing extra memory.

  • Page 60: Tray Selection

    Chapter 7 Adjusting Brightness and Press d or c to display Duplex Copy. Press Duplex Copy. Contrast Press d or c to display the following layout options: Brightness 2sidei2side, Adjust the copy brightness to make copies 1sidei2side LongEdgeFlip, darker or lighter. 2sidei1side LongEdgeFlip, 1sidei2side ShortEdgeFlip, Press...

  • Page 61: Sorting Copies Using The Adf

    Making copies Sorting copies using the ADF Making N in 1 copies (page layout) You can sort multiple copies. Pages will be stacked in the order 1 2 3, 1 2 3, 1 2 3, and so You can reduce the amount of paper used when copying by using the N in 1 copy feature.
  • Page 62 Chapter 7 If you are copying from the scanner Place the next page on the scanner glass. glass: Press Black Start or Color Start. Insert your document face down in the Repeat steps g and h for each page of direction shown below: the layout.

  • Page 63: In 1 Id Copy

    Making copies 2 in 1 ID Copy Press Black Start or Color Start. The machine scans the other side of the card and prints the page. You can copy both sides of your identification card onto one page, keeping the original card Note size.

  • Page 64: Adjusting Color (Saturation)

    Chapter 7 Adjusting Color (Saturation) Setting your changes as the new default You can change the default setting for color saturation. You can save the copy settings for Quality, Brightness, Contrast and Press (COPY). Color Adjust you use most often by setting them as the default.

  • Page 65: Setting Your Favorites

    Making copies Setting your favorites Rename your favorite setting After you stored your favorite setting, you can You can store the copy settings that you use rename it. most often by setting them as a favorite. You can set up to three favorites. Press (COPY).

  • Page 66: A Routine Maintenance

    Routine maintenance Cleaning and checking Cleaning the outside of the machine the machine Turn off the machine’s power switch. Clean the outside and inside of the machine Unplug the telephone line cord first, regularly with a dry, lint-free cloth. When you disconnect all cables, and then unplug replace the toner cartridge or the drum unit, the power cord from the AC power...

  • Page 67: Cleaning The Scanner

    Routine maintenance Cleaning the scanner Wipe the outside of the machine with a dry, lint-free soft cloth to remove dust. Turn off the machine’s power switch. Unplug the telephone line cord first, disconnect all cables, and then unplug the power cord from the AC power outlet.

  • Page 68: Cleaning The Laser Scanner Windows

    Cleaning the laser scanner In the ADF unit, clean the white bar (1) and the glass strip (2) underneath it with windows a soft lint-free cloth moistened with water. Turn off the machine’s power switch. Unplug the telephone line cord first, disconnect all cables, and then unplug the power cord from the AC power outlet.
  • Page 69 Routine maintenance Hold the green handle of the drum unit. Turn the green lock lever (1) at the left of Pull the drum unit out until it stops. the machine counterclockwise to the release position. Holding the green handles of the drum unit, lift the front of the drum unit and remove it from the machine.
  • Page 70 Wipe the four scanner windows (1) with IMPORTANT a dry, lint-free cloth. • We recommend that you place the drum unit and/or the toner cartridge on a clean, flat surface with a sheet of disposable paper or cloth underneath it in case you accidentally spill or scatter toner.
  • Page 71 Routine maintenance Match the guide ends (2) of the drum Push the drum unit in until it stops. unit to the c marks (1) on both sides of the machine, then gently slide the drum unit into the machine until it stops at the green lock lever.

  • Page 72: Cleaning The Corona Wires

    Cleaning the corona wires Hold the green handle of the drum unit. Pull the drum unit out until it stops. If you have print quality problems, clean the four corona wires as follows: Press the front cover release button and then open the front cover.
  • Page 73 Routine maintenance Hold the handle of the toner cartridge Push to release the latches of the and slightly push it toward the machine corona wire cover (1), and then open the to unlock it. Then pull it out of the drum cover.
  • Page 74 Clean the corona wires inside the drum Note unit by gently sliding the green tabs from • Be sure to return the tab to the home left to right and right to left several times. position (a) (1). If you do not, printed pages may have a vertical stripe.
  • Page 75 Routine maintenance Close the corona wire cover. Hold the handle of the toner cartridge and slide the toner cartridge into the drum unit, then slightly pull it toward you until you hear it click into place. Make sure that you match the toner cartridge color to the same color label on the drum unit.

  • Page 76: Cleaning The Drum Unit

    Cleaning the drum unit Push the drum unit in until it stops. If your printout has colored dots or other repeating marks at 3.7 in. (94 mm) intervals, the drum may have foreign material, such as glue from a label stuck on the drum surface. Follow the steps below to solve the problem.
  • Page 77 Routine maintenance Press the front cover release button and Hold the green handle of the drum unit. then open the front cover. Pull the drum unit out until it stops.
  • Page 78 Turn the green lock lever (1) at the left of IMPORTANT the machine counterclockwise to the release position. Holding the green • We recommend that you place the drum handles of the drum unit, lift the front of unit on a clean, flat surface with a sheet of the drum unit and remove it from the disposable paper or cloth underneath it in machine.
  • Page 79 Routine maintenance Hold the handle of the toner cartridge • To prevent damage to the machine from and slightly push it to unlock it. Then pull static electricity, DO NOT touch the it out of the drum unit. Repeat this for all electrodes shown in the illustration.
  • Page 80 Turn the drum unit over by holding the Confirm suspected area of the green handles. Make sure that the drum appropriate color drum by using the unit gears (1) are on the left hand side. numbers beside the drum which relate to the column numbers.
  • Page 81 Routine maintenance Turn the drum unit gear toward you by When you have found the mark on the hand while looking at the surface of the drum that matches the drum dot check suspected area. sheet, wipe the surface of the drum gently with a cotton swab until the mark on the surface comes off.
  • Page 82 Hold the handle of the toner cartridge Make sure the green lock lever (1) is in and slide the toner cartridge into the the release position as shown in the drum unit, then slightly pull it toward you illustration. until you hear it click into place. Make sure that you match the toner cartridge color to the same color label on the drum unit.
  • Page 83 Routine maintenance Turn the green lock lever (1) clockwise Plug the machine’s power cord back into to the lock position. the AC power outlet first, connect all cables, and then plug in the telephone line cord. Turn on the machine’s power switch.

  • Page 84: Cleaning The Paper Pick-Up Rollers

    Cleaning the paper pick-up Tightly wring out a lint-free cloth soaked in lukewarm water, and then wipe the rollers separator pad (1) of the paper tray with it to remove dust. If you have paper feed problems, clean the pick-up rollers as follows: Turn off the machine’s power switch.

  • Page 85: Calibration

    Routine maintenance Calibration Note • If an error message is displayed, press The output density for each color may vary Black Start or Color Start and try again. depending on the environment the machine is (For more information, see Error and in, such as temperature and humidity.

  • Page 86: Auto Registration

    Auto Registration Manual Registration If color still appears incorrectly after auto- Registration registration, you will need to perform manual registration. If solid areas of color or images have cyan, magenta or yellow fringes, you can use the Press MENU. auto-registration feature to correct the problem.

  • Page 87: Frequency (Color Correction)

    Routine maintenance Frequency (Color Correction) Checking the Page Counters You can set how often the color correction You can see the machine’s Page Counters (Color Calibration and Auto Registration) for copies, printed pages, reports and lists, occurs. The default setting is Normal. The faxes or a summary total.

  • Page 88: Checking The Remaining Life Of Parts

    PF Kit MP and 100,000 pages for PF Kit 1, PF Kit 2, Fuser and Laser. Machine Info.. Press Machine Info.. Please call Brother Customer Service when the following messages appear on the LCD. Press Parts Life. Letter or A4 size single-sided pages.

  • Page 89: Packing And Shipping The Machine

    62.8 lb (28.5 kg). To prevent • If you are returning your machine to possible injuries at least two people should Brother as part of the Exchange Service, lift the machine. Be careful not to pinch your pack only the machine. Keep all separate fingers when you put the machine down.
  • Page 90 Turn off the machine’s power switch. Hold the green handle of the drum unit. Unplug the telephone line cord first, Pull the drum unit out until it stops. disconnect all cables, and then unplug the power cord from the AC power outlet.
  • Page 91 Routine maintenance Turn the green lock lever (1) at the left of IMPORTANT the machine counterclockwise to the release position. Holding the green • Hold the green handles of the drum unit handles of the drum unit, lift the front of when you carry it.
  • Page 92 Hold the green handle of the belt unit Remove the two pieces of orange with both hands and lift the belt unit up, packing material and discard them. then pull it out. Note This step is only necessary when you are replacing the waste toner box for the first time, and is not required for the replacement waste toner box.
  • Page 93 Routine maintenance Remove the waste toner box from the Put the belt unit back into the machine. machine using the green handle, and Make sure the belt unit is level and fits then put it in a plastic bag and seal the firmly into place.
  • Page 94 Install orange packing materials to the drum unit as follows:  To secure the toner cartridges, install the matching orange packing strips (1) (marked L and R) to the drum unit on the left and right sides, as shown in the illustration. ...
  • Page 95 Routine maintenance Put a piece of paper (Letter or A4) on the Match the guide ends (2) of the drum belt unit to prevent damage to the belt unit to the c marks (1) on both sides of unit. the machine, then gently slide the drum unit into the machine until it stops at the green lock lever.
  • Page 96 Push the drum unit in until it stops. Put the Styrofoam piece (2) into the lower carton (1). Then put the waste toner box in the Styrofoam piece. FRONT Wrap the machine with a plastic bag. Put the machine on the Styrofoam piece (1).
  • Page 97 Routine maintenance Put the Styrofoam piece (2) into the Place the upper carton (1) over the back side of Styrofoam piece (1) as machine and the lower carton (2). Align shown in the illustration. the joint holes of the upper carton with the joint holes of the lower carton.
  • Page 98 LEFT RIGHT Note If you are returning your machine to Brother as part of the Exchange Service, pack only the machine. Keep all separate parts, including the drum unit, toner cartridges, and printed materials to use with your ‘Exchange’ machine.

  • Page 99: B Options

    Options Options This machine has the following optional accessories. You can increase the capabilities of the machine with these items. Lower tray unit SO-DIMM memory LT-300CL...

  • Page 100: Optional Paper Tray (Lt-300Cl)

    Capacity: 64, 128 or 256 MB Height: 30.0 mm (1.18 in.) DRAM type: DDR2 SDRAM Note • There might be some SO-DIMMs that will not work with the machine. • For more information, call the dealer you bought the machine from or Brother Customer Service.

  • Page 101: Installing Extra Memory

    Options Installing extra memory Hold the SO-DIMM by the edges and align the notches in the SO-DIMM with the protrusions in the slot. Insert the Turn off the machine’s power switch. SO-DIMM diagonally (1), then tilt it Unplug the telephone line cord. toward the interface board until it clicks into place (2).
  • Page 102 Plug in the telephone line cord. Turn on the machine’s power switch. Note To make sure that you have installed the SO-DIMM properly, you can print the user settings page that shows the current memory size. (See How to print a report on page 50.)
  • Page 103 Glossary This is a comprehensive list of features and terms that appear in Brother manuals. Availability of these features depends on the model you purchased. ADF (automatic document feeder) Coding method The document can be placed in the ADF Method of coding the information and scanned one page at a time contained in the document.
  • Page 104 User’s Guides with you. F/T Ring Time Journal Period The length of time that the Brother machine pseudo/double-rings (when the The pre-programmed time period Receive Mode setting is Fax/Tel) to notify between automatically printed Fax Journal Reports.
  • Page 105 Glossary Remote Retrieval Access One Touch Keys on the machine’s control panel The ability to access your machine where you can store numbers for easy remotely from a touch tone telephone. dialing. You can store a second number Resolution on each key if you press 21-40 and the The number of vertical and horizontal lines One Touch key together.
  • Page 106 Temporary settings You can choose certain options for each fax transmission and copy without changing the default settings. Tone A form of dialing on the telephone line used for Touch Tone telephones. Transmission The process of sending faxes over the telephone lines from your machine to the receiving fax machine.
  • Page 107 Index Apple Macintosh Daylight Savings Time ....... 3 See Software User’s Guide. Deep Sleep mode ........4 Delayed batch transmission ....23 Dialing access codes and credit card Broadcasting ..........20 numbers ..........43 canceling ..........21 dial prefix ..........5 setting up groups for ......44 groups (broadcasting) ......
  • Page 108 sending ..........17 Memory at end of conversation ......19 adding DIMM (option) ......94 broadcasting ........20 installing ..........95 canceling from memory ......23 storage ........... 1 contrast ..........18 delayed batch ........23 delayed fax .........22 from memory (dual access) ....20 N in 1 (page layout) ......... 55 manual ..........19 Network overseas ..........22...
  • Page 109 Sleep mode ..........4 Sort ............55 Quality copying ..........51 Quick dial TAD (telephone answering device), access codes and credit card external ............ 42 numbers ..........43 with two-line jack ........42 broadcasting .........20 Telephone line using groups ........20 converting wall outlets ......41 group dial roll over lines ........
  • Page 110 Dollard-des-Ormeaux, QC, Canada H9B 3H6 Visit us on the World Wide Web http://www.brother.com/ This machine is approved for use in the country of purchase only. Local Brother companies or their dealers will only support machines purchased in their own countries.

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