Olivetti d-Copia 3202MF Operation Manual

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FAXSystem12

FAX OPERATION GUIDE

Code: 606309en

Table of Contents

Troubleshooting

Summary of Contents for Olivetti d-Copia 3202MF

Page 1 FAXSystem12 FAX OPERATION GUIDE Code: 606309en...
Page 2 PUBLICATION ISSUED BY: Olivetti S.p.A. Gruppo Telecom Italia www.olivetti.com Copyright © 2022, Olivetti All rights reserved CE Marking (Declaration of Conformity) for users of the European Union (EU) This product complies with the following EU directives: 2011/65/EU, 2009/125/EC and 2014/53/EU directives.
Page 3: Table Of Contents
Contents Contents ............................i Preface ............................ vi About the FAX Operation Guide (this Guide) ................vi Structure of the guide ....................vi Conventions Used in This Guide .................. vii Legal and Safety Information ..........1-1 Notice ........................... 1-2 Safety Conventions in This Guide ................1-2 About this Operation Guide ..................
Page 4 Broadcast Transmission ................... 3-14 Login/Logout ........................3-17 Logging in when User Login Administration has been Enabled ....... 3-17 Logging in when Job Accounting has been Enabled ..........3-18 FAX transmission functions ....................3-20 Original Size ........................3-22 Mixed Size Originals ......................3-22 2-sided/Book Original ......................
Page 5 Using Convenient Fax Functions ......... 5-1 Memory Forwarding ......................5-2 Type of Forwarding Destination and Requirements for Forwarding ......5-2 Forward Settings ........................5-4 Forward all received documents (Use Rule for All Receptions) ......... 5-4 Forward only received documents that match the conditions (Use Rule for Specific RX) ..................
Page 6 Sending Faxes from PC ............6-1 Flow of Network FAX Sending ..................... 6-2 Flow of Network FAX Receiving ................... 6-2 Setup ............................ 6-3 Installing the FAX Driver .................... 6-4 Uninstalling the FAX Driver ..................6-6 Basic Transmission ......................6-7 Configuring the Driver Default Settings ..............6-10 Default Settings Dialog Box ..................
Page 7 Optional Equipment .............. 9-1 Internet FAX Kit(A) "Internet FAX Kit" .................. 9-2 Dual FAX ..........................9-3 Dual FAX Settings ...................... 9-3 Reception Port Selection .................... 9-3 Job Accounting Port Restrictions ................9-4 Internet Faxing (i-FAX) ............10-1 What is i-FAX? ........................10-2 i-FAX Settings ........................
Page 8: Contents
Preface This Operation Guide is intended to help you operate the machine correctly, perform routine maintenance and take a simple troubleshooting action as necessary, so that you can always use the machine in good condition. Please read the Operation Guide before using the facsimile. Keep it close to the facsimile for easy reference. About the FAX Operation Guide (this Guide) Structure of the guide This Operation Guide contains the following chapters.
Page 9: Conventions Used In This Guide
Conventions Used in This Guide Adobe Reader XI is used as an example in the explanations below. Click an item in the Table of Click to move from the current page to the previously Contents to jump to the displayed page. This is convenient when you want to corresponding page.
Page 10 Conventions used in procedures for operating the machine In this Operation Guide, continuous operation of the keys on the touch panel is as follows: Actual procedure Procedure indicated in this guide Select the [Home] key. [Home] key > [...] > [System Menu] > [Device Settings] > [Sound] ...
Page 11 Size and Orientation of Originals and Paper Original sizes and paper sizes such as A4, B5, and Letter can be used in both the horizontal and vertical orientations. To distinguish the orientations when these sizes are used, "R" is added to sizes used in the horizontal orientation. In addition, the following icons are used to indicate original and paper placement orientations on the touch panel.
Page 12: Legal And Safety Information
Legal and Safety Information Please read this information before using your machine. This chapter provides information on the following topics. Notice ................................. 1-2 Safety Conventions in This Guide ......................1-2 About this Operation Guide ........................1-3 Legal Notice ............................. 1-3 FCC PART 68 REQUIREMENTS ......................
Page 13: Notice
Legal and Safety Information > Notice Notice Safety Conventions in This Guide The sections of this handbook and parts of the facsimile marked with symbols are safety warnings meant to protect the user, other individuals and surrounding objects, and ensure correct and safe usage of the facsimile. WARNING: Indicates that serious injury or even death may result from insufficient attention to or incorrect compliance with the related points.
Page 14: About This Operation Guide
Legal and Safety Information > Notice About this Operation Guide This Operation Guide contains information on using the facsimile functions of this machine. Please read the Operation Guide before you start using the machine. During use, refer to the Operation Guide for your machine for information regarding the sections listed below. Environment Precautions for Use Loading Paper...
Page 15: Important Safety Instructions
Legal and Safety Information > Notice 7 If the equipment is causing harm to the telephone network, the telephone company may request that you disconnect the equipment until the problem is resolved. 8 This equipment cannot be used on public coin service provided by the telephone company. Connection to Party line service is subject to state tariffs.
Page 16: Canadian Ic Requirements
Legal and Safety Information > Notice 4 Utiliser seulement le cordon d'alimentation et le type de piles indiqués dans ce manuel. Ne pas jeter les piles dans le feu: elles peuvent exploser. Se conformer aux règlements pertinents quant à l'élimination des piles. CONSERVER CES INSTRUCTIONS CANADIAN IC REQUIREMENTS "This product meets the applicable Innovation, Science and Economic Development Canada technical specifications."...
Page 17: Technical Regulations For Terminal Equipment
Legal and Safety Information > Notice Technical regulations for terminal equipment Terminal Equipment (TE);TBR 21 Attachment requirements for pan-European approval for connection to the analogue Public Switched Telephone Networks (PSTNs) of TE (excluding TE supporting the voice telephony service) in which network addressing, if provided, is by means of Dual Tone Multi Frequency (DTMF) signalling.
Page 18 Legal and Safety Information > Notice All other company and product names in this Operation Guide are trademarks or registered trademarks of their respective companies. The designations™ and ® are omitted in this guide.
Page 19: Before Using The Fax Machine
Before Using the Fax Machine This chapter explains the following topics: Part Names and Functions ..........................2-2 Machine ..............................2-2 Operation Panel ............................2-4 [Job Separator] indicator .......................... 2-4 Touch Panel ............................. 2-5 Previewing Images ..........................2-7 Entering Numbers ..........................2-10 Quick Setup Wizard ............................
Page 20: Part Names And Functions
Before Using the Fax Machine > Part Names and Functions Part Names and Functions Machine This chapter explains the names of parts when the machine is used as a fax machine. For the parts required when functions other than FAX are used, refer to the following: Machine’s Operation Guide Operation panel Perform the fax operation with this panel.
Page 21 Before Using the Fax Machine > Part Names and Functions Document Processor Top cover Open this cover when the original jammed in the Document Processor. Opening handle Hold this handle when opening or closing the Document Processor. Original eject table Read originals are ejected onto this table.
Page 22: Operation Panel
Before Using the Fax Machine > Part Names and Functions Operation Panel 1 [Home] key: Displays the Home screen. 2 [Data] indicator: Blinks while the machine is printing or sending/receiving, or accessing the hard disk/SSD. Also, it lights when there is a sending job FAX using delayed transmission. 3 [Attention] indicator: Lights or blinks when an error occurs and a job is stopped.
Page 23: Touch Panel
Before Using the Fax Machine > Part Names and Functions Touch Panel Using the Touch Panel This section explains the basic operation of the touch panel. Tapping This is the operation used to select an icon or key. In this document, the tap operation is expressed as "select." Popover Tap the icons and keys to display detailed information on the icons and menus.
Page 24 Before Using the Fax Machine > Part Names and Functions Home Screen This screen is displayed by selecting the [Home] key on the operation panel. Selecting an icon will display the corresponding screen. You can change the icons to display on the Home screen as well as its background. Machine’s Operation Guide * The appearance may differ from your actual screen, depending on your configuration and option settings.
Page 25: Previewing Images
Before Using the Fax Machine > Part Names and Functions Operating the touch panel 1 Displays the status of the equipment as well as necessary operation messages. 2 Displays the Quick Setup screen. 3 Displays registered shortcuts. 4 [Start] key: Starts copying and scanning operations and processing for setting operations. 5 [Stop] key: Cancels or pauses the job in progress.
Page 26 Before Using the Fax Machine > Part Names and Functions Display a preview image. Select [Preview] tab > Select [Preview]. The machine starts scanning the original. When scanning is completed, the preview image appears on the panel. 1 Zoom out. 2 Zoom in.
Page 27 Before Using the Fax Machine > Part Names and Functions Press the [Start] key to send the fax. Transmission begins. NOTE When [On] is selected in [Destination Check before Send], a destination confirmation screen is displayed when you press the [Start] key. Machine’s Operation Guide To see a preview image when you are using the document processor, place the originals in the document processor again.
Page 28: Entering Numbers
Before Using the Fax Machine > Part Names and Functions Entering Numbers When entering numbers, numeric keys appear on the touch panel if you select the area in which the number is entered. 1 Enter numbers. 2 Clear entered numbers. 3 Enter a hyphen (-).
Page 29: Quick Setup Wizard
Before Using the Fax Machine > Quick Setup Wizard Quick Setup Wizard In quick setup mode, a wizard is used to configure the following settings. Be sure to complete the settings before using the fax system. FAX setup items Reference Step Setting item Description...
Page 30: Fax And Power Off Setup Procedure
If the user authentication screen appears, enter your login user name and login password and select [Login]. The factory default login user name and login password are set as shown below. Login User Name: d-COPIA 4002MF:4000, d-COPIA 3202MF:3200 Login Password: d-COPIA 4002MF:4000, d-COPIA 3202MF:3200 Display the screen.
Page 31: Setting Date And Time
If user login administration is enabled, you can only change the settings by logging in with administrator privileges or as a user with privileges to configure this setting. The factory default login user name and login password are set as shown below. Login User Name: d-COPIA 4002MF:4000, d-COPIA 3202MF:3200 Login Password: d-COPIA 4002MF:4000, d-COPIA 3202MF:3200 Display the screen.
Page 32: Registering Destinations In The Address Book
Before Using the Fax Machine > Registering Destinations in the Address Book Registering Destinations in the Address Book Save frequently used destinations to the Address Book or One Touch Key. The saved destinations can be changed. The destinations are available for Send as E-mail, Send to Folder, and FAX Transmission. NOTE Registering and editing of the Address Book can also be done in Embedded Web Server RX.
Page 33 Before Using the Fax Machine > Registering Destinations in the Address Book Enter an address number. To have the number assigned automatically, select [Auto](0000). NOTE Address Number is an ID for a destination. You can select any available number out of 2,000 numbers for contacts and 500 numbers for groups.
Page 34 Before Using the Fax Machine > Registering Destinations in the Address Book Configure the transmission settings. The transmission start speed, ECM and encrypted transmission can be set. Select [Transmission Start Speed], [ECM] or [Encrypted Transmission], set each item and then select [OK]. Description Transmission Start Speed This is set to change the transmission start speed.
Page 35 Before Using the Fax Machine > Registering Destinations in the Address Book Registering a contact address (iFax) Up to 2,000 contacts can be registered. Contact name, iFax address, transmission mode and the conditions for the destination machine can be registered for each contact. NOTE For details, refer to the following: Internet Faxing (i-FAX) (page 10-1)
Page 36 Before Using the Fax Machine > Registering Destinations in the Address Book Configure the transmission settings. Select [Mode] and select [Simple] or [Full]. Transmission mode Description Simple mode Transmission confirmation is not sent to the destination machine. Full mode Transmission confirmation is sent to the destination machine. Select "Via Server"...
Page 37 Before Using the Fax Machine > Registering Destinations in the Address Book Adding a Group Compile two or more contacts into a group. Designations in the group can be added at the same time. When adding a group, a maximum of 500 groups can be added in the Address Book. NOTE To add a group, you need individually added destinations.
Page 38 Before Using the Fax Machine > Registering Destinations in the Address Book Editing Address Book Entries Edit the destinations (contacts) you added to the Address Book. Display the screen. [Home] key > [...] > [System Menu] > [Function Settings] > [Address Book] > [Add/Edit Machine Address Book] Select [ ] (information icon) for the destination or group to edit.
Page 39 Before Using the Fax Machine > Registering Destinations in the Address Book Deleting Address Book Entries Delete the destinations (contacts) you added to the Address Book. Display the screen. [Home] key > [...] > [System Menu] > [Function Settings] > [Address Book] > [Add/Edit Machine Address Book] Select a destination or group to delete.
Page 40: Adding A Destination On One Touch Key
Before Using the Fax Machine > Registering Destinations in the Address Book Adding a Destination on One Touch Key Assign a new destination (contact or group) to an one touch key. A maximum of 1,000 destinations can be registered. NOTE •...
Page 41 Before Using the Fax Machine > Registering Destinations in the Address Book Select a destination (contact or group) to add to the One Touch Key number. Selecting [ ] (information icon) shows the detailed information of the selected destination. NOTE Destinations can be sorted or searched by destination name or address number.
Page 42 Before Using the Fax Machine > Registering Destinations in the Address Book Deleting the Destination to the One Touch Key Display the screen. [Home] key > [...] > [System Menu] > [Function Settings] > [One-Touch Key] > [Add/ Edit One Touch Key] Select a One Touch Key number to delete.
Page 43: Quick Setup Screen
Before Using the Fax Machine > Quick Setup Screen Quick Setup Screen To display the Quick Setup Screen, which shows frequently used fax send settings, select [Quick Setup] tab in the fax base screen. NOTE The settings that can be configured in the Quick Setup Screen are basic settings. To configure advanced settings, use the [Org./Sending Data Format], [Image Quality], and [Advanced Setup] screens.
Page 44: Changing Registration
Before Using the Fax Machine > Quick Setup Screen Changing Registration The following procedure is one example for replacing the registration of [Density] with [Zoom] in the Quick Setup Screen for faxing. Display the screen. [Home] key > [...] > [System Menu] > [Function Settings] > [Fax/iFax] > [Quick Setup Registration (Fax)] Changing Registration.
Page 45 Before Using the Fax Machine > Quick Setup Screen [Zoom] will be Key 3 newly registered. 2-27...
Page 46: Registering Shortcuts
Before Using the Fax Machine > Registering Shortcuts Registering Shortcuts You can register shortcuts in the Quick Setup screen for easy access to the frequently used functions. The settings for the selected function can also be registered. A function name linked to a registered shortcut can be changed as necessary. Adding Shortcuts Shortcut registration is performed in the setup screen of each function.
Page 47: Editing Shortcuts
Before Using the Fax Machine > Registering Shortcuts Editing Shortcuts Display the screen. Select [Shortcut]. Display the shortcut menu. Select [ ] (edit icon). Edit the shortcut Select the shortcut key you want to edit. Select [Edit]. Select [Shortcut Name] or [Function] > Change the settings > [OK]. [Finish] >...
Page 48: Sending Faxes
Sending Faxes This chapter explains the following topics: Basic transmission procedure ....... 3-2 Setting the Delayed Transmission ....3-28 Using redial ......... 3-3 Changing/Deleting Delayed Transmission ........3-28 Checking the Send Status ....3-4 Cancelling Delayed Transmissions Priority Override Send ......3-4 (Queued) ...........
Page 49: Basic Transmission Procedure
Sending Faxes > Basic transmission procedure Basic transmission procedure The basic procedure for using the fax system is explained below. Select [Fax] on the Home screen. The base screen for fax appears. Place the originals. For placing originals, refer to the following: Machine’s Operation Guide Select the transmission method.
Page 50: Using Redial
Sending Faxes > Basic transmission procedure Send Start. Press the [Start] key. When scanning finishes, transmission starts. When originals are placed in the document processor After originals placed in the document processor are scanned and stored in the memory, the receiving system is dialed. When originals are placed on the glass surface After originals placed on the glass surface are scanned and stored in the memory, the receiving system is dialed.
Page 51: Checking The Send Status
Sending Faxes > Basic transmission procedure Checking the Send Status Select the [Status/Job Cancel] key. Display the send job status screen. Select [Sending Jobs]. The list of accepted time, destination, and status are displayed for each job. Priority Override Send A fax job waiting to be sent can be sent by priority override.
Page 52: Cancelling Memory Transmission (While Originals Are Being Scanned)
Sending Faxes > Basic transmission procedure Cancelling Memory Transmission (while originals are being scanned) Select the [Stop] key. During memory transmission, to cancel scanning while originals are being scanned, select the [Stop] key, or select [Cancel]. Scanning of originals is canceled, and the originals are ejected. When originals remain in the document processor, take them out from the original table.
Page 53: Cancelling Transmission (Disconnection Of Communication)
Sending Faxes > Basic transmission procedure Cancelling Transmission (Disconnection of Communication) Follow this procedure to break the connection and stop communication. NOTE Even if transmission is canceled, there is a possibility that pages scanned prior to cancelation were sent to the receiving party.
Page 54: Methods For Entering The Destination
Sending Faxes > Methods For Entering the Destination Methods For Entering the Destination Entering the destination fax number with the numeric keys The procedure for entering the destination fax number with the numeric keys is explained below. NOTE If [New Destination Entry(Fax)] is set to [Prohibit], it is not possible to directly enter a fax number using the numeric keys.
Page 55 Sending Faxes > Methods For Entering the Destination Select transmission settings. Select [Detail]. Subaddress communication, encrypted transmission, transmission start speed and ECM can be set. Description SubAddress Set this to transmit using a SubAddress. Sub Address Transmission (page 5-26) Transmission This is set to change the transmission start speed.
Page 56: Choosing From The Address Book
Sending Faxes > Methods For Entering the Destination Choosing from the Address Book Select a destination registered in the Address Book. NOTE For more information about how to register destinations in the Address Book, refer to the following: Registering Destinations in the Address Book (page 2-14) In the destination screen for sending, select [Address Book] ( NOTE For details on the External Address Book, refer to the following:...
Page 57 Sending Faxes > Methods For Entering the Destination Destination Search Destinations registered in the Address Book can be searched. Advanced search by type or by initial letter is also available. Keys used Search type Subjects searched Filter Advanced search by type of registered destination (Email, Fax, iFax, Folder or Group).
Page 58: Choosing From The One Touch Key
Sending Faxes > Methods For Entering the Destination Choosing from the One Touch Key In the destination screen for sending, select the One Touch Keys where the destination is registered. NOTE If the One Touch Keys for the desired destination is hidden on the touch panel, select [ ] or [ ] to display all One Touch Keys.
Page 59: Choosing From The Destination History
Sending Faxes > Methods For Entering the Destination Choosing from the Destination History If you send a document with this machine, the address will be saved in the history. You can select and address from the Destination History. In the basic screen for sending, select [Dest. History]. Select the destinations.
Page 60: Checking And Editing Destinations
Sending Faxes > Methods For Entering the Destination Checking and Editing Destinations Check and edit a selected destination. Display the screen. Specify the destination. Methods For Entering the Destination (page 3-7) Check and edit the destination. Select [ ] to display a destination list. •...
Page 61: Broadcast Transmission
Sending Faxes > Methods For Entering the Destination Broadcast Transmission This function allows you to send the same originals to several destinations in one operation. The machine stores (memorizes) originals to send in memory temporarily, and automatically repeats dialing and transmission to the set destination afterwards.
Page 62 Sending Faxes > Methods For Entering the Destination Select the checkboxes of all destinations and select [OK]. NOTE For details of the Address Book, refer to the following: Choosing from the Address Book (page 3-9) Select the destination from the One Touch Key Select the registered one touch key.
Page 63 Sending Faxes > Methods For Entering the Destination NOTE For details of One Touch Key, refer to the following: Choosing from the One Touch Key (page 3-11) After selecting all the destinations, press the [Start] key. 3-16...
Page 64: Login/Logout
Sending Faxes > Login/Logout Login/Logout Logging in when User Login Administration has been Enabled When user login administration has been enabled, you need to enter a User ID and Password to use the machine. Normal login Enter the login user name and login password to login. If this screen is displayed during operations, enter the login user name and login password.
Page 65: Logging In When Job Accounting Has Been Enabled
Sending Faxes > Login/Logout Simple Login If this screen is displayed during operations, select a user and log in. NOTE If a user password is required, an input screen will be displayed. Machine’s Operation Guide Logout To logout from the machine, select the [Logout] key to return to the login user name/login password entry screen.
Page 66 Sending Faxes > Login/Logout When the screen to enter the login user name and password appears If user login administration is enabled, the screen to enter the login user name and password appears. Enter a login user name and password to login. If the user has already registered the account information, the account ID entry would be skipped.
Page 67: Fax Transmission Functions
Sending Faxes > FAX transmission functions FAX transmission functions To configure the settings for functions, select the tab and select the function key. Function key Global Navigation For details on each function, see the table below. Reference Global Navigation Function key Description page Original Size...
Page 68 Sending Faxes > FAX transmission functions Reference Global Navigation Function key Description page Zoom Scan originals by automatically zooming them 3-25 according to the sending size. Centering Centers the original image on the paper when 3-25 copying onto paper different from the original size.
Page 69: Original Size
Sending Faxes > Original Size Original Size Specify the original size to be scanned. Select [Auto], [Metric], [Inch], [Others] or [Size Entry] to select the original size. Item Value Description Auto Have the size of original detected automatically. Metric A3, A4-R, A4, A5-R, A5, A6-R, B4, B5-R, B5, Select from the Metric series standard B6-R, B6, Folio, 216 ×...
Page 70: 2-Sided/Book Original
Sending Faxes > 2-sided/Book Original 2-sided/Book Original Select the type and orientation of the binding based on the original. Item Value Description 1-sided ― "2-sided/Book Original" is not set. 2-sided Binding Left/Right, Top Select the binding orientation of originals. Original Top Edge on Top, Select the orientation of the original document top edge to Orientation...
Page 71: Long Original
Sending Faxes > Long Original Item Value Description Inch Ledger, Letter, Legal, Statement, 11” × 15”, Oficio II Select from the Inch series standard sizes. Others 8K, 16K, Hagaki (Cardstock), Oufukuhagaki (Return Select from special standard sizes. postcard) Long Original Reads long-sized original documents using a document processor.
Page 72: Fax Tx Resolution
Sending Faxes > Fax TX Resolution Fax TX Resolution Select fineness of images when sending FAX. The larger the number, the better the image resolution. However, better resolution also means larger file sizes and longer send times. Item Description 600 × 600 dpi when sending originals with minute Typical character size: 6 point characters and lines as finely as possible...
Page 73: Border Erase/Full Scan
Sending Faxes > Border Erase/Full Scan Border Erase/Full Scan Erases the black border that forms around the image. The following modes are available. Item Value Description Standard Read the source document with Standard Mode. (Border Erase Width: 2 mm) Full Scan Scan without erasing borders around the original.
Page 74: Fax Delayed Transmission
Sending Faxes > Fax Delayed Transmission Fax Delayed Transmission Set a send time. You can use delayed transmission together with the broadcast transmission function, etc. Item Description Does not use the delayed transmission. Uses the delayed transmission. Start Time Set the time from between 00:00 and 23:59 in one-minute increments. Use [+], [-] or the numeric keys to set the value.
Page 75: Setting The Delayed Transmission
Sending Faxes > Setting the Delayed Transmission Setting the Delayed Transmission Changing/Deleting Delayed Transmission You can change or delete the destinations of delayed transmission. Use the procedure below to check a job's information. Display the screen. [Status/Job Cancel] key > [Sending Jobs] > [Scheduled] Select the job you want to change or delete from the list >...
Page 76: Cancelling Delayed Transmissions (Queued)
Sending Faxes > Continuous Scan Cancelling Delayed Transmissions (Queued) To cancel delayed transmissions that are queued, use the procedure below. Display the screen. [Status/Job Cancel] key > [Sending Jobs] > [Scheduled] Canceling a job. Select the job you want to cancel and select [Cancel] > [OK]. The selected job is deleted.
Page 77: File Name Entry
Sending Faxes > File Name Entry File Name Entry Adds a file name. Additional information such as job number and date and time can also be set. You can check a job history or job status using the file name, date and time, or job number specified here. Enter the file name (up to 32 characters).
Page 78: Send And Store
Sending Faxes > Send and Store Send and Store Stores a copy of the document being sent in a Custom Box. Item Description Does not store a copy of the document being sent in a Custom Box. Store a copy of the document being sent in a Custom Box. NOTE When [On] is selected, select the Custom Box in which the copy is to be stored.
Page 79: Detect Stapled Originals
Sending Faxes > Detect Stapled Originals Detect Stapled Originals When reading a document from the document processor, if a stapled document is detected, then the reading stops automatically. Item Description In case of detecting that the original is stapled or the original is fed skewed, the message is displayed and stop scanning the original.
Page 80: Standby Transmission
Sending Faxes > Standby Transmission Standby Transmission During a communication, you can scan originals and schedule a next transmission. When the first communication is completed, the machine automatically starts the scheduled next transmission. When using standby transmission, you do not need to wait when a communication has prolonged due to broadcast transmission. NOTE Together with delayed transmission and interrupt send, up to 210 transmissions can be scheduled.
Page 81: Interrupt Send
Sending Faxes > Interrupt Send Interrupt Send During communication, when you scan originals by selecting direct transmission, you can use interrupt send. Even when the communication is prolonged due to broadcast transmission or a next transmission being scheduled, the machine will first send originals for which interrupt send has been set.
Page 82: Using Chain Dial
Sending Faxes > Using chain dial Using chain dial Chain dial is a function that allows you to dial by linking fax numbers of the receiving systems with a chain number created with a number common to several destinations. By setting multiple phone numbers from several telephone companies to a chain number, you can later choose the one that costs the least to send the fax to a remote or international destination.
Page 83 Sending Faxes > Using chain dial Use the numeric keys to enter a fax number Select [Address Entry]. [212] is already entered, so go on to enter the remaining numbers. NOTE When [On] is selected in [Entry Check for New Dest.], a confirmation screen is displayed for the entered FAX number.
Page 84: Using Favorites
Sending Faxes > Using Favorites Using Favorites A destination, transmission time, and other transmission settings can be registered as the favorites. After the favorites has been registered, it can be opened by simply selecting it from the favorites screen. For the procedure for registering the favorites, refer to the following: Machine’s Operation Guide Recall the favorites.
Page 85: Receiving Faxes
Receiving Faxes This chapter explains the following topics: FAX Reception ..............................4-2 Reception Method ............................ 4-2 Set the Reception Method ........................4-2 Automatic Reception ............................4-3 Flow of automatic reception ........................4-3 Canceling reception (Disconnection of communication) ................4-3 Manual Reception .............................. 4-4 Flow of manual reception .........................
Page 86: Fax Reception
Receiving Faxes > FAX Reception FAX Reception When using this machine as a FAX-dedicated machine that does not receive telephone calls, set the machine to automatic reception. No special operation is required when receiving faxes. Reception Method The methods for receiving faxes on the machine are shown below. •...
Page 87: Automatic Reception
Receiving Faxes > Automatic Reception Automatic Reception Flow of automatic reception Reception Starts When a fax comes in, the [Data] indicator blinks and reception automatically begins. NOTE When a telephone (commercially available product) is connected to the machine, reception starts after the telephone rings. You can change the number of times the ringing tone rings.
Page 88: Manual Reception
Receiving Faxes > Manual Reception Manual Reception This method allows you to receive faxes by selecting [Manual RX] after confirming that the telephone line has connected to the sending system. NOTE To use Manual Reception, you need to change the receiving mode to Manual Reception. To change to manual mode, refer to the following: RX Setting (page 8-13) Connecting a telephone set (commercially available product) to this machine enables you to receive originals after...
Page 89: Fax Reception Functions
Receiving Faxes > Fax reception functions Fax reception functions The reception method and fax printing method can be set. What do you want to do? Reference Page Restrict the type of paper that can be used. Media Type for Print Output page ...
Page 90: Media Type For Print Output
Receiving Faxes > Media Type for Print Output Media Type for Print Output Specify the paper type to be used for print output of the received fax. Supported paper types All Media Types, Plain, Rough, Vellum, Recycled, Preprinted, Bond, Color, Prepunched, Letterhead, Envelope, Thick, High Quality, Custom 1-8 For more information about configuring settings, refer to the following: Media Type Setting (page 8-10)
Page 91: Fax Exclusive Paper Source
Receiving Faxes > FAX Exclusive Paper Source FAX Exclusive Paper Source Set fax exclusive paper cassettes. Selectable paper source Cassette 1 to 4 NOTE Cannot select the cassettes below. • Paper Size is set to other than Auto. • Media Type is set to Preprinted, Prepunched, Letterhead. For FAX related reports, paper is fed from the cassette set as the FAX exclusive paper source.
Page 92: Reception Date/Time
Receiving Faxes > Reception Date/Time Reception Date/Time Reception Date/Time function adds the reception date/time, sender information and number of pages on the top of each page when the received fax is printed out. It is useful for confirming the time of reception if the fax is from a different time zone.
Page 93: Using Convenient Fax Functions
Using Convenient Fax Functions This chapter explains the following topics: Memory Forwarding ........5-2 Polling Communication ....... 5-29 Type of Forwarding Destination and Polling Transmission ......5-29 Requirements for Forwarding ..... 5-2 Polling Reception ......5-32 Forward Settings ........... 5-4 Printing from a Polling Box ....
Page 94: Memory Forwarding
Using Convenient Fax Functions > Memory Forwarding Memory Forwarding When you have received a fax or i-FAX, you can forward the received image to other faxes, computers, and FAX Boxes or specify a number of copies. Type of Forwarding Destination and Requirements for Forwarding You can set forwarding destinations and requirements for forwarding.
Page 95 Using Convenient Fax Functions > Memory Forwarding Sub address confidential delivery You can store the received originals in the FAX Box registered in advance without printing them, and output the originals without anyone seeing them. Sub address confidential delivery (page 5-27) Sub address relay broadcast communication Received originals are forwarded to multiple fax machines.
Page 96: Forward Settings
Using Convenient Fax Functions > Forward Settings Forward Settings You can select whether all received documents are forwarded, or only documents that meet the conditions. The table below lists the items to be set. Function Description Reference Page Do not perform condition-based reception/forwarding. Received faxes are printed on paper.
Page 97 Using Convenient Fax Functions > Forward Settings Description If you selected [Search Folder from Network], you can search all PCs on the network for a destination. If you selected [Search Folder by Host Name], you can enter the "Domain/Workgroup Name" and "Host Name" to search PCs on the network for the destination.
Page 98: Forward Only Received Documents That Match The Conditions (Use Rule For Specific Rx)
Using Convenient Fax Functions > Forward Settings Forward only received documents that match the conditions (Use Rule for Specific RX) To register settings by each reception requirement, follow the steps below. Up to 100 requirements can be registered. Display the screen. [Home] key >...
Page 99 Using Convenient Fax Functions > Forward Settings NOTE When setting a forwarding condition by selecting a sender’s FAX number (a local FAX information entry of the destination machine) but leaving blank to the sender’s FAX number, you can forward a FAX that is received from a sender whose number is not registered in the sender's FAX number entries.
Page 100: Forward Received Documents That Do Not Match The Conditions
Using Convenient Fax Functions > Forward Settings Configure the Forwarding Detail Settings. You can change the following settings as necessary, and then select [OK]. • File format • File Separation • Email Subject Add. Info • FTP Encrypted TX • Print Settings •...
Page 101 Using Convenient Fax Functions > Forward Settings Configure the Forwarding Destination. Select "Forward Settings" [On] or [Off] Select [Forward Destination]. [Add] > Select the other party by selecting one of the following keys > [OK] > [Close] Description Addr. Book Select the destination registered in the Address Book or Ext Address Book Email...
Page 102: Cancelling Memory Forwarding
Using Convenient Fax Functions > Forward Settings Select [Storing in Fax Box]. To store the originals in the FAX Box, select “Storing in Fax Box” [On]. If you do not want to store the originals in the FAX Box, select “Storing in Fax Box” [Off], select [OK] and proceed to step 3-5.
Page 103: Raising The Priority Of Requirements For Forwarding
Using Convenient Fax Functions > Forward Settings Select [OK]. Raising the Priority of Requirements for Forwarding To raise the priority of the requirements for forwarding, follow the steps below. Display the screen. Follow steps 1 of "Use Rule for Specific RX" on page 4-21. Forward only received documents that match the conditions (Use Rule for Specific RX) Configure the function.
Page 104: Forwarding Detail Settings
Using Convenient Fax Functions > Forwarding Detail Settings Forwarding Detail Settings Forwarding Time Setting Register the start time and end time between which forwarding is enabled. Display the screen. Use Rule for All Receptions Follow steps 1 of Forward all received documents (Use Rule for All Receptions). Forward all received documents (Use Rule for All Receptions) (page 5-4) Select [Rule of forward setting] >...
Page 105: File Separation
Using Convenient Fax Functions > Forwarding Detail Settings Forward only received documents that match the conditions (Use Rule for Specific RX) (page 5-6) Select [Rule of forward setting] > Select the rule, and select [ ] (information icon). Select [File Format]. Configure the function.
Page 106: Ftp Encrypted Tx Setting
Using Convenient Fax Functions > Forwarding Detail Settings Forward all received documents (Use Rule for All Receptions) (page 5-4) Select [Rule of forward setting]. Use Rule for Specific RX Follow steps 1 of Forward only received documents that match the conditions (Use Rule for Specific RX).
Page 107: File Name Registration
Using Convenient Fax Functions > Forwarding Detail Settings Forward all received documents (Use Rule for All Receptions) (page 5-4) Select [Rule of forward setting] > [Print Settings]. Use Rule for Specific RX Follow steps 1 of Forward only received documents that match the conditions (Use Rule for Specific RX).
Page 108 Using Convenient Fax Functions > Forwarding Detail Settings NOTE Please note that when you have not add any additional information, file names become the same, and, therefore, old files are overwritten when received originals are forwarded with folder (SMB) transmission and folder (FTP) transmission. File name sample Example: doc00352720140826181723.pdf...
Page 109: Settings For Forwarding From Embedded Web Server Rx (Forward Settings)
Using Convenient Fax Functions > Forwarding Detail Settings Settings for Forwarding from Embedded Web Server RX (Forward Settings) You can use Embedded Web Server RX on a computer connected to the network to specify the forwarding settings on this machine. For information on the network settings, refer to the followings: Machine’s Operation Guide Accessing Embedded Web Server RX...
Page 110: Fax Box Function
Using Convenient Fax Functions > FAX Box Function FAX Box Function FAX Box A FAX Box is a box for storing received originals on the machine to which the FAX System is to be installed. Using the memory forwarding function, you can store received originals in a personal FAX Box. NOTE If saving the received fax data in the FAX Memory RX Box, refer to the following.
Page 111: Registering A Fax Box
Using Convenient Fax Functions > FAX Box Function Sub Address Use the numbers from 0 to 9, ‘ (space)’, and ‘#’ and ‘*’ characters to enter a sub address of up to 20 digits. When the machine receives originals, the sub address is used as the forward requirement for memory forwarding. Sub Address Password Use the numbers from 0 to 9, alphabets, ‘...
Page 112: Changing Fax Box
Using Convenient Fax Functions > FAX Box Function Changing FAX Box NOTE FAX Boxes can also be changed in the system menu. Display the screen. [Fax Box] on the Home screen > [Add/Edit Box] Changing Select the box that you want to change > [Edit] Change the settings.
Page 113: Deleting Fax Box
Using Convenient Fax Functions > FAX Box Function Deleting FAX Box NOTE FAX Boxes can also be deleted in the system menu. Display the screen. [Fax Box] on the Home screen > [Add/Edit Box] Deleting Select the box that you want to delete. [Delete] >...
Page 114: Printing Originals From A Fax Box
Using Convenient Fax Functions > FAX Box Function Printing Originals from a FAX Box To print the originals that have been sent to a FAX Box, use the following operation. Select [Fax Box] on the Home screen. Selecting the Originals. Select the box containing the document you want to print.
Page 115: Checking Details
Using Convenient Fax Functions > FAX Box Function Checking Details You can use the procedure below to check the details of documents forwarded to a FAX Box. Select [Fax Box] on the Home screen. Selecting the Originals. Select the box containing the document you want to check. Select the document whose details you want to check >...
Page 116: Deleting Originals From A Fax Box
Using Convenient Fax Functions > FAX Box Function Select [Fax Box] on the Home screen. Selecting the Originals. Select the box containing the document you want to print. Select the document you want to print. Select [Print]. Configure the function. Select whether the originals are to be deleted from the FAX Box after printing is completed.
Page 117 Using Convenient Fax Functions > FAX Box Function FAX Reception Box 5-25...
Page 118: Sub Address Transmission
Using Convenient Fax Functions > FAX Box Function Sub Address Transmission To specify a FAX Box when sending a fax, follow the steps below. NOTE To use sub address transmission, check that a sub address and password have been set in the receiving system in advance.
Page 119: Sub Address Reception
Using Convenient Fax Functions > FAX Box Function Sub Address Reception To perform sub-address reception, you must inform the sending party of the machine's sub-address and password prior to transmission. When sub-address reception is performed, the functions below can be used. •...
Page 120 Using Convenient Fax Functions > FAX Box Function Sub address relay broadcast communication Received originals are forwarded to multiple fax machines. By setting a sub address as the forwarding requirement, you can restrict relay broadcasting to a specific communication. NOTE When forwarding is used, you can select whether to print or not to print the received originals.
Page 121: Polling Communication
Using Convenient Fax Functions > Polling Communication Polling Communication Polling communication is a communication mode in which the transmission of originals on the sending machine is controlled by the receiving machine. This allows the receiving machine to tailor the reception of originals to its own circumstances.
Page 122 Using Convenient Fax Functions > Polling Communication Using Polling Transmission Select [Polling Box] on the Home screen. Place the originals. Display the screen. Select [Store File]. Select the type of originals, scanning density, etc., as necessary. The table below lists the items to be set. Function Description Zoom...
Page 123 Using Convenient Fax Functions > Polling Communication Function Description Org. Manual Feed (DP) Multi-sheet documents such as slips can be read on the document processor whilst still bound together. When placing a document on the document processor, place one copy at a time. Scan Resolution Chooses the level of detail used for scanning originals.
Page 124: Polling Reception
Using Convenient Fax Functions > Polling Communication Polling Reception This function automatically triggers transmission of originals stored on the sending machine when the receiving machine dials the sending machine’s number. NOTE By setting a group as the destination, you can receive originals from up to 500 contacts in a single operation. If you specified a destination for which encrypted communication is registered, encrypted communication is disabled for polling reception.
Page 125 Using Convenient Fax Functions > Polling Communication Using Polling Reception NOTE When the other party is using sub addresses, refer to Using Polling Reception with Sub Addresses below. Select [Fax] on the Home screen. Turn on polling reception. [Advanced Setup] > [Fax Polling RX] > [On] Specifying destination.
Page 126: Printing From A Polling Box
Using Convenient Fax Functions > Polling Communication Press the [Start] key. The operations for reception begin. NOTE When [On] is selected in [Dest. Check before Send], a destination confirmation screen is displayed when you press the [Start] key. Confirmation Screen of Destinations (page 7-13) Printing from a Polling Box Use this procedure to print an original stored in a Polling box.
Page 127: Checking Details
Using Convenient Fax Functions > Polling Communication Checking Details Use this procedure to check the details of an original stored in a Polling box. Select [Polling Box] on the Home screen. Select the original. Select the document you want to check. Select [ ] (information icon).
Page 128: Fax Memory Rx Box
Using Convenient Fax Functions > FAX Memory RX Box FAX Memory RX Box You can receive faxes to the FAX Memory RX Box, check the contents, and print only the faxes that you need. IMPORTANT Always print faxes saved in the FAX Memory RX Box. If the box becomes full, faxes received after that will be printed.
Page 129: How To Delete A Fax From The Fax Memory Rx Box
Using Convenient Fax Functions > FAX Memory RX Box Select [Print]. Printing starts. NOTE Once the print is completed, received data in the box will be deleted automatically. How to delete a fax from the FAX Memory RX Box Use the following procedure to print a fax received in the FAX Memory RX Box. Select [FAX Memory RX Box] on the Home screen.
Page 130: Encryption
Using Convenient Fax Functions > Encryption Encryption This method allows you to communicate with originals encrypted by the sending system. Therefore, even when a third party tries to view the originals in the middle of communication by some means, the third party is prevented from knowing the actual contents of the originals.
Page 131: Registering An Encryption Key
Using Convenient Fax Functions > Encryption Registering an Encryption Key An encryption key is required when registering the Address Book used for encryption communication (the other party is directly entered using the numeric keys) in the sending system and when setting encryption in the receiving system. For the creation of the encryption key, numbers from 0 to 9 and letters from A to F are arranged to form 16 numbers and/or letters arbitrarily.
Page 132: Deleting Registration Contents Of Encryption Key
Using Convenient Fax Functions > Encryption Deleting Registration Contents of Encryption Key Display the screen. [Home] key > [...] > [System Menu] > [Function Settings] > [Fax/iFax] > [Encryption Key Registration] Deleting. Select the encryption key you want to delete, and select [Delete]. Select [Delete].
Page 133: Setting The Encrypted Reception
Using Convenient Fax Functions > Encryption Select the encryption box. If you need to select an encryption box, set the box. [Encryption Box] > [On] Enter the box number (0000 to 9999) with the numeric keys. Finish the encrypted transmission settings. [OK] >...
Page 134: Using A Connected Telephone
Using Convenient Fax Functions > Using a Connected Telephone Using a Connected Telephone It is possible to connect a telephone (a commercially available item) to this machine and use various functions. FAX/Phone Auto Switch Reception This reception method is convenient when using both telephone and fax on a single telephone line. When fax originals have been sent, the machine automatically receives them, and when the other party is calling from a telephone, the machine makes a ringing tone urging the user to respond.
Page 135 Using Convenient Fax Functions > Using a Connected Telephone NOTE At the end of the conversation, you can also receive faxes by using the Remote Switch Function. Remote Switch Function (page 5-50) Preparation: Select [Auto (Fax/Phone)]. RX Setting (page 8-13) The telephone rings.
Page 136: Fax/Answering Machine Auto Switch Reception
Using Convenient Fax Functions > Using a Connected Telephone FAX/Answering Machine Auto Switch Reception This method is convenient when using both the answering machine and fax. When fax originals have been sent, the machine receives them automatically, and when the call is from a telephone, the machine follows the functions of the connected answering machine.
Page 137 Using Convenient Fax Functions > Using a Connected Telephone The telephone rings. The connected telephone set makes ringing tone the set number of times. NOTE If you lift the handset while the telephone set is still making the ringing tone, the machine enters a status the same as manual reception.
Page 138: Drd Reception (Available For Some Countries.)
Using Convenient Fax Functions > Using a Connected Telephone DRD Reception (Available for some countries.) This reception mode utilizes the Distinctive Ring Pattern service available through some telephone companies. With this service, you can use two or more fax numbers on a single telephone line. Thus, you can use this fax and a telephone on the same line, and you can still designate a different fax number for each of them.
Page 139 Using Convenient Fax Functions > Using a Connected Telephone The telephone rings. When a call comes in, the telephone will ring. NOTE If you lift the handset while the telephone is still ringing, the machine will deal with the call in the same manner as standard Manual FAX Reception.
Page 140: Manual Send
Using Convenient Fax Functions > Using a Connected Telephone Manual Send When you want to talk to the person at the receiving system or the receiving system needs to switch to fax, use this method to send originals. Place the originals. Dial the destination.
Page 141: Manual Reception
Using Convenient Fax Functions > Using a Connected Telephone Manual Reception Reception is possible after confirming that the telephone line has connected to the sending party. NOTE FAX Automatic Reception has been preset for the receiving mode of this machine. To use Manual Reception, you need to change the receiving mode to Manual Reception.
Page 142: Remote Switch Function
Using Convenient Fax Functions > Using a Connected Telephone Remote Switch Function You can start fax reception by operation from the connected telephone set. This function is convenient for using this machine and a telephone set (commercially available product) in combination installed at places distant from each other. NOTE In order to use remote switch, it is necessary to connect the tone signal-sending telephone set (commercially available product) to the machine.
Page 143: Sending Faxes From Pc
Sending Faxes from This chapter explains the following topics: Flow of Network FAX Sending ........................... 6-2 Flow of Network FAX Receiving ......................... 6-2 Setup .................................. 6-3 Installing the FAX Driver .......................... 6-4 Uninstalling the FAX Driver ........................6-6 Basic Transmission ............................6-7 Configuring the Driver Default Settings ....................
Page 144: Flow Of Network Fax Sending
Sending Faxes from PC > Flow of Network FAX Sending The Network FAX function enables any PC, which is networked to the machine, to perform sending and receiving of faxes. Its primary features include the following. • PC-prepared document can be sent and received by fax without being printed out. •...
Page 145: Setup
Sending Faxes from PC > Setup Setup The following preparation is needed before using Network FAX. Connection to a PC Connect the machine and PC to the network using a network cable. Machine’s Operation Guide Machine Registration Using the memory forwarding function, select the recipient PC or file format. NOTE You can forward the received fax to the PC or forward it as an e-mail attachment.
Page 146: Installing The Fax Driver
Sending Faxes from PC > Setup Installing the FAX Driver The procedure for installing the FAX Driver is explained below. Insert the Product Library disc. NOTE Installation on Windows must be done by a user logged on with administrator privileges. If the "Welcome to the Found New Hardware Wizard"...
Page 147 Sending Faxes from PC > Setup Select FAX Driver. 1 Select the device to be installed. 2 Click [ 3 Select the product to be installed. 4 Select [FAX Driver]. 5 Click [ 6 Click [Install]. NOTE The machine cannot be detected unless it is on. If the computer fails to detect the machine, verify that it is connected to the computer via a network cable and that it is turned on and click (Refresh).
Page 148: Uninstalling The Fax Driver
Uninstallation on Windows must be done by a user logged on with administrator privileges. Display the screen. Click [Search] in charms, and enter "Uninstall Olivetti Product Library" in the search box. Select [Uninstall Olivetti Product Library] in the search list.
Page 149: Basic Transmission
Sending Faxes from PC > Basic Transmission Basic Transmission This section explains the basic procedure for sending a fax by Network FAX. An Adobe Acrobat document is sent as an example. Create the document to be sent. Use an application on your computer to create the document to be sent. Set the original size and orientation.
Page 150 Sending Faxes from PC > Basic Transmission Select settings on the FAX Setting tab. Specify fax settings such as the original size on the FAX Setting tab, and click [OK]. For detailed information on the settings on the tab, refer to the following: Configuring the Driver Default Settings (page 6-13) You will return to the Print dialog box for the application.
Page 151 Sending Faxes from PC > Basic Transmission Set the destination. Use the keyboard to enter the destination fax number in the [Address Setting] tab. If you are using the optional Internet fax function, select the mode that you want to use ([Fax], [iFax (Via server - On)], or [iFax (Via server - Off)]) from "Transmission Mode", and enter the fax number or address of the other machine.
Page 152: Configuring The Driver Default Settings
Sending Faxes from PC > Basic Transmission Configuring the Driver Default Settings Use the FAX Setting tab of the print settings screen to set the original size and other transmission conditions. Display the screen. Click [Start] button on the Windows and then select [Windows System], [Control Panel], and [View devices and printers].
Page 153: Default Settings Dialog Box
Sending Faxes from PC > Basic Transmission Default Settings Dialog Box By setting the transmission conditions that you use most in this dialog box, you can minimize the need to change the settings each time. The Default Settings dialog box can be accessed by the following procedure: Display the screen.
Page 154 Sending Faxes from PC > Basic Transmission Item Description Fax Delayed Transmit Check the checkbox in order to activate the time fields to the checkbox right of the checkbox whenever you want to set the time that your documents will be transmitted. The desired time setting can be entered directly with the keyboard or by clicking on the ...
Page 155 Sending Faxes from PC > Basic Transmission Item Description User Login checkbox If the fax machine is set to User Login, select either Use Specific Login User Name or Prompt for Login User Name as desired. Use Specific Login User Name: Enter the Login User Name and Password.
Page 156 Sending Faxes from PC > Basic Transmission (4) Sender Information Tab Enter your own information into fields explained below to send a cover page with your faxes. Item Description Company A maximum of 64 characters can be entered. Department A maximum of 64 characters can be entered. Name A maximum of 32 characters can be entered.
Page 157: Changing Transmit Settings
Sending Faxes from PC > Basic Transmission Changing Transmit Settings Transmit Settings can be changed at the time of transmission. (1) Selecting a Destination from the Address Book There are two types of Address Books from which you can select the party to transmit to. They are the fax machine's Address Book and Windows Address Book.
Page 158 Sending Faxes from PC > Basic Transmission Select the Destination. The destinations registered in the Address Book are shown in the list on the left side of the dialog box. To select an Internet fax destination or a group of destinations, select [iFax (Via server - On)], [iFax (Via server - Off)], or [Group] from the filter's pull-down menu.
Page 159 Sending Faxes from PC > Basic Transmission (2) Subaddress-Based Communication NOTE In order to conduct sub address communication, the other party’s system also needs to be equipped with sub address communication functions of the same type. Open the Option Settings dialog box. Click on the [Option Settings] button in the [Address Setting] tab of the [Transmit Settings] dialog box.
Page 160 Sending Faxes from PC > Basic Transmission (3) Cover Page Settings A Cover Page can be set as the first page of a fax transmission. In addition to the standard templates for Cover Pages, original templates can be created and used. To attach and transmit a Cover Page, place a check in the check box for [Attach Cover Page] in the [Cover Page] tab.
Page 161 Sending Faxes from PC > Basic Transmission (5) Transmitting Terminal Information Data The settings that were selected in “(4) Sender Information Tab” can be changed by clicking the [Sender Information] tab. For the setting procedures, refer to the following: (4) Sender Information Tab (page 6-17) (6) Internet fax Setting For Internet fax transmission, click on the [Internet Fax] tab and enter the Subject and the message.
Page 162: Using Cover Pages
Sending Faxes from PC > Basic Transmission Using Cover Pages Cover Page Selection (Transmission Settings) The Cover Page is attached to the fax and sent as the first page. About Cover Pages The Cover Page can be selected from a template. The Cover Page contains such destination information and sender information as that shown below.
Page 163 Sending Faxes from PC > Basic Transmission Attaching and Transmitting a Cover Page The procedure for attaching and transmitting a Cover Page is shown below. Open the Transmit Settings dialog box. Perform Steps 1 to 6 of the Basic Transmission method to display the Transmit Settings dialog box. Basic Transmission (page 6-10) When selecting the destination from an Address Book, refer to “(1) Selecting a Destination from the Address Book”, select the destination, and go to Step 4.
Page 164 Sending Faxes from PC > Basic Transmission Enter the recipient information. When finished, click the [OK] button. Item Description Company A maximum of 32 characters can be entered. Department A maximum of 32 characters can be entered. Recipient A maximum of 32 characters can be entered. NOTE When [Attach Cover Page] of the [Cover Page] Tab is not set, the Cover Page Confirmation screen will be displayed.
Page 165 Sending Faxes from PC > Basic Transmission When the sender information is not set in the [Default Settings] dialog box, click on the [Sender Information] tab and set the sender information. (4) Sender Information Tab (page 6-17) Item Description Company A maximum of 64 characters can be entered.
Page 166 Sending Faxes from PC > Basic Transmission Select the Cover Page to be attached. Select a Cover Page template from the [Cover Page Templates] list. NOTE If the Cover Page is registered in the Default Settings, then the action of selecting the Cover Page for each transmission can be omitted.
Page 167 Sending Faxes from PC > Basic Transmission Edit the Message. Click on the [Edit Message] button. Enter the message to be added to the Cover Page and click on the [OK] button. Item Description Message A maximum of 1,000 characters can be entered. Transmit.
Page 168: Cover Page Registration (Default Settings)
Sending Faxes from PC > Basic Transmission Cover Page Registration (Default Settings) If the Cover Page is registered in the Default Settings, the action of selecting the Cover Page for each transmission can be omitted. Template Selection Select the Cover Page template to be registered in the Default Settings. The registration method is as follows.
Page 169 Sending Faxes from PC > Basic Transmission Check the contents of the Cover Page. Click on the [Preview] button. A preview of the currently selected template will be displayed. To display a different template, use the drop-down menu at the top of the dialog box or click on the [] or [] button.
Page 170 Sending Faxes from PC > Basic Transmission Sender Information Registration Please register the sender information to be included on the Cover Page. NOTE For information regarding the registration method, refer to the following: (4) Sender Information Tab (page 6-17) Creating New Cover Page Templates Perform the following procedure to create an original Cover Page template.
Page 171 Sending Faxes from PC > Basic Transmission Enter the characters. From the Menu bar, click on [Insert] and then [Textbox] and then position the textbox and enter the characters. Position the field box. From the Menu bar's [Insert] menu, select the field box to be positioned. IMPORTANT If there are too many characters in the entered information, such as recipient name or company name, the information will not fit in the field box and some of...
Page 172 Sending Faxes from PC > Basic Transmission Menu Item Template Display Inserted Information Destination Company Recipient - Company Recipient information company name Department Recipient - Department Recipient information department name Name Recipient - Name Recipient information recipient name Address Recipient - Address Recipient FAX number or Internet Fax Address Insert the four types of data above.
Page 173 Sending Faxes from PC > Basic Transmission The new template will be registered at the top of the list and can now be selected. 6-31...
Page 174: Transmission Control
Sending Faxes from PC > Basic Transmission Transmission Control Perform the following procedure when you want to use your computer to verify the status of a fax transmission currently being processed, or to actually terminate that transmission. Once a fax transmission starts being processed, a Transmission Control icon will be displayed in the Windows Task Bar. Double-click on that icon to access the Transmission Control window which indicates the status of all transmissions being processed.
Page 175: Managing Jobs
Managing Jobs This chapter explains the following topics: Various Tools for Checking Transmission Results and Registration Status ............7-2 Checking FAX Job History ..........................7-3 Displaying Job Log Screen ........................7-3 Description of the Job Log Screen ......................7-4 Checking Details of the Job Log ......................7-5 Printing Administrative Reports (Result Report Setting) ..................
Page 176: Various Tools For Checking Transmission Results And Registration Status
Managing Jobs > Various Tools for Checking Transmission Results and Registration Status Various Tools for Checking Transmission Results and Registration Status Check the fax transmission results and registration status using the following tools. Display Contents to Reference Tool Timing of Check Location Check Page...
Page 177: Checking Fax Job History
Managing Jobs > Checking FAX Job History Checking FAX Job History Display the history of the latest 100 each of send and receipt results on the display for checking. NOTE Even when job accounting is enabled, 100 each of send and receipt results are displayed regardless of the account For details of the job history check, refer to the following: Machine’s Operation Guide Displaying Job Log Screen...
Page 178: Description Of The Job Log Screen
Managing Jobs > Checking FAX Job History Description of the Job Log Screen Items shown in each job log screen and the function of each key are as follows. Printing Job Log Screen Display / Key Description End Date Job completed date Type Icon indicates job type.
Page 179: Checking Details Of The Job Log
Managing Jobs > Checking FAX Job History Storing Job Log Screen Display / Key Description End Date Job completed date Type Icon indicates job type. FAX reception i-FAX reception Job Name Job name User Name User name Blank if no information is available Result Result is indicated.
Page 180 Managing Jobs > Checking FAX Job History Description of Detailed Information Screen Item Description Job No. Job acceptance number Job Name Job name Job Type Job type Destination The number of destinations is displayed. Result (Result/ Result is indicated. Destination) Completed: Job ended properly.
Page 181: Printing Administrative Reports (Result Report Setting)
Managing Jobs > Printing Administrative Reports (Result Report Setting) Printing Administrative Reports (Result Report Setting) You can print various administrative reports to check the results of fax transmission or the status of the functional setup. Send Result Reports Each time you send a fax, you can print a report to confirm whether the fax was sent successfully. You can also print the transmitted image in the send result report.
Page 182: Report For Job Canceled Before Sending
Managing Jobs > Printing Administrative Reports (Result Report Setting) Display the screen. [Home] key > [...] > [System Menu] > [Notification/Report] > "Result Report Setting" [Send Result Report] > [Fax] Configure the function. Select "Image (Network Fax)" [Body] or [Cover Page]. Report for Job Canceled before Sending Print a send result report when the job is canceled before being sent.
Page 183: Fax Rx Result Reports
Managing Jobs > Printing Administrative Reports (Result Report Setting) FAX RX Result Reports Each time you receive a fax, you can print a report to confirm whether the fax was received successfully. NOTE Fax receipt can also be notified by e-mail instead of checking the receipt result report. Reporting FAX Receipt Result by E-mail (page 7-12) Display the screen.
Page 184: Activity Report (Outgoing Fax Report And Incoming Fax Report)
Managing Jobs > Activity Report (Outgoing FAX Report and Incoming FAX Report) Activity Report (Outgoing FAX Report and Incoming FAX Report) Activity reports are reports of both the sent faxes and the received faxes. Each report lists the history of the latest 50 sent or received fax data.
Page 185: Status Page
Managing Jobs > Status Page Status Page A status page provides information on a number of user setups. FAX-related information includes the Local FAX Number, Local FAX Name, fax line setting, etc. You can print it out as necessary. Display the screen. [Home] key >...
Page 186: Reporting Fax Receipt Result By E-Mail
Managing Jobs > Reporting FAX Receipt Result by E-mail Reporting FAX Receipt Result by E-mail Fax receipt can also be notified by e-mail instead of checking the receipt result report. NOTE This setting is displayed when the FAX RX Result Report setting is [On] or [Error/Storing in Box].
Page 187: Confirmation Screen Of Destinations
Managing Jobs > Confirmation Screen of Destinations Confirmation Screen of Destinations When selecting [On] for Destination Check before Send, the confirmation screen of destinations appears after pressing the [Start] key. Destination Check before Send (page 8-14) Follow the steps below to confirm the destinations. Check all destinations.
Page 188: Fax Settings
Fax Settings This chapter explains the following topics: Default FAX settings ............................8-2 Operation method ............................ 8-2 System Menu Settings ..........................8-3 Device Settings ............................8-4 Notification/Report ........................... 8-7 Function Settings ............................. 8-8 Security Settings ............................ 8-16 Transmission Restriction ..........................8-17 Registering Permit FAX No.
Page 189: Default Fax Settings
If function default settings have been changed, the [Reset] key can be selected in each function screen to immediately change the settings. Login User Name: d-COPIA 4002MF:4000, d-COPIA 3202MF:3200 Login Password: d-COPIA 4002MF:4000, d-COPIA 3202MF:3200 Refer to System Menu Settings on the following page and configure as needed.
Page 190: System Menu Settings
Fax Settings > Default FAX settings System Menu Settings Settings for the fax function in the system menu are shown below. NOTE For settings other than fax settings, refer to the following: Machine’s Operation Guide Reference Item Description Page Quick Setup Wizard Configures settings for the machine in a wizard format.
Page 191: Device Settings
Fax Settings > Default FAX settings Reference Item Description Page Function Settings Configures settings for copying, sending and Document Box functions. Function Defaults Defaults are the values automatically set after the warm-up is completed or the [Reset] key is selected. Set the defaults for available settings such as copying and sending.
Page 192 Fax Settings > Default FAX settings Sound [Home] key > [...] > [System Menu] > [Device Settings] > [Sound] Item Description Buzzer Set options for buzzer sound during the machine operations. Job Finish Emit a sound when a job is normally completed. Value: Off, On, Fax Reception Only Fax Speaker Volume Adjust the volume of the speaker.
Page 193 Fax Settings > Default FAX settings Paper Output [Home] key > [...] > [System Menu] > [Device Settings] > [Paper Output] Item Description Paper FAX Port 1 Set the output tray for printing of receiving faxes. Output Value: FAX Port 2 Inner Tray: Outputs to the Inner Tray of the machine •...
Page 194: Notification/Report
Fax Settings > Default FAX settings Notification/Report Print reports to check the machine settings, status, and history. Settings for printing reports can also be configured. Print Report/List [Home] key > [...] > [System Menu] > [Notification/Report] > "Print Report/List" [Print Report/List] Item Description Status Page...
Page 195: Function Settings
Fax Settings > Default FAX settings Fax Communication Report [Home] key > [...] > [System Menu] > [Notification/Report] > "Fax Communication Report" Item Description Outgoing Fax Report Configure settings for Outgoing FAX report. Auto Print An activity report is printed out automatically after every 50 faxes sent. Value: On, Off Activity Report (Outgoing FAX Report and Incoming FAX Report) (page 7-10) Print Report...
Page 196 Fax Settings > Default FAX settings Fax/iFax [Home] key > [...] > [System Menu] > [Function Settings] > [Fax/iFax] Local Fax Setting [Home] key > [...] > [System Menu] > [Function Settings] > [Fax/iFax] > [Local Fax Setting] Item Description Port 1/ Local Fax Name Register the local FAX name printed in the transmit terminal identification (TTI) area.
Page 197 Fax Settings > Default FAX settings Print Settings [Home] key > [...] > [System Menu] > [Function Settings] > [Fax/iFax] > [Print Settings] Item Description Comm Media Type Specify the paper type to be used for print output of the received fax. Setting Value: All Media Types, Plain, Rough, Vellum, Labels, Recycled, Bond, Cardstock, Color, Envelope, Thick, Coated, High Quality, Custom 1-8...
Page 198 Fax Settings > Default FAX settings Fax Transmission [Home] key > [...] > [System Menu] > [Function Settings] > [Fax/iFax] > [Fax Transmission] Item Description Retry Times The number of retry times can be changed. Value: 0 to 14 This item is included in the Quick Setup Wizard. Quick Setup Wizard (page 2-11) Always Continuous Scan To scan a document on the document glass and send a fax, Always Continuous Scan...
Page 199 Fax Settings > Default FAX settings Fax Reception [Home] key > [...] > [System Menu] > [Function Settings] > [Fax/iFax] > [Fax Reception] Item Description Rings Rings(Normal) If the reception method is fax automatic reception, the number of rings until the machine answers a call can be changed as needed.
Page 200 Fax Settings > Default FAX settings Item Description Port 1/ RX Start Speed Change the RX Start Speed. When communication conditions are bad, the fax may not be received correctly. In Port that case, set a lower RX Start Speed. Value: 9600bps, 14400bps, 33600bps NOTE Normally this should be used with the default setting.
Page 201 Fax Settings > Default FAX settings Sound [Home] key > [...] > [System Menu] > [Function Settings] > [Fax/iFax] > [Sound] Item Description Fax Speaker Volume Adjust the volume of the speaker. Fax Speaker Volume (page 8-5) Fax Monitor Volume Adjust the volume of the monitor.
Page 202 Fax Settings > Default FAX settings Quick Setup Registration (Fax) [Home] key > [...] > [System Menu] > [Function Settings] > [Fax/iFax] > [Quick Setup Registration (Fax)] Item Description Quick Setup Registration Select the functions to be registered for Quick Setup. (Fax) Six keys of the Quick Setup screen are allocated to typical functions but can be changed as necessary.
Page 203: Security Settings
Fax Settings > Default FAX settings Result Notification [Home] key > [...] > [System Menu] > [Function Settings] > [Fax/iFax] > [Result Notification] Item Description Fax TX Result Report Each time you send a fax, you can print a report to confirm whether the fax was sent successfully.
Page 204: Transmission Restriction
Fax Settings > Transmission Restriction Transmission Restriction This function allows you to send or receive originals only when communication requirements are met. Using this function can limit other parties with which you can communicate. Specifically, you must register communication requirements (Permit FAX No./Permit ID No.) and set the transmission limit in advance.
Page 205: Registering Permit Fax No
Fax Settings > Transmission Restriction Reception Rejection Prerequisites Requirements Reception • Register Reject FAX numbers. • The sender’s Local FAX Number is not registered. Rejection Registering Reject FAX No. (page 8-20) • The sender’s Local Fax • Reception restriction settings are specified Number matches a Reject FAX in [Reject List] in Reception Restrictions.
Page 206: Changing Permit Fax No
Fax Settings > Transmission Restriction Changing Permit FAX No. Display the screen. [Home] key > [...] > [System Menu] > [Function Settings] > [Fax/iFax] > [Fax Communication Restriction] > [Permit No. List] Changing Select [ ] (information icon) for Permit FAX No. you want to change, and enter the new number.
Page 207: Registering Reject Fax No
Fax Settings > Transmission Restriction Registering Reject FAX No. NOTE Up to 50 Reject FAX numbers can be registered. Display the screen. [Home] key > [...] > [System Menu] > [Function Settings] > [Fax/iFax] > [Fax Communication Restriction] > [Reject No. List] Add a Reject FAX No.
Page 208: Deleting Reject Fax No
Fax Settings > Transmission Restriction Deleting Reject FAX No. Display the screen. [Home] key > [...] > [System Menu] > [Function Settings] > [Fax/iFax] > [Fax Communication Restriction] > [Reject No. List] Deleting Select Reject FAX No. you want to delete, and select [Delete]. Select [Delete].
Page 209: Changing Permit Id No
Fax Settings > Transmission Restriction Changing Permit ID No. Display the screen. [Home] key > [...] > [System Menu] > [Function Settings] > [Fax/iFax] > [Fax Communication Restriction] > [Permit ID List] Changing Select [ ] (information icon) for Permit ID No. you want to change. Enter the new number.
Page 210: Setting Send Restriction
Fax Settings > Transmission Restriction Setting Send Restriction Restrict the other parties to which you send originals only to the ones registered in Permit FAX No. and Permit ID No. as well as the ones registered in the Address Book. To change the sending restriction, follow the steps below. Display the screen.
Page 211 Fax Settings > Transmission Restriction Configure the function. To receive faxes from the unknown number Select [Permit]. To reject faxes from the unknown number Select [Reject]. 8-24...
Page 212: Unusable Time
If user login administration is enabled, you can only change the settings by logging in with administrator privileges or as a user with privileges to configure this setting. The factory default login user name and login password are set as shown below. Login User Name: d-COPIA 4002MF:4000, d-COPIA 3202MF:3200 Login Password: d-COPIA 4002MF:4000, d-COPIA 3202MF:3200 Display the screen.
Page 213: Account Management
Fax Settings > Account Management Account Management Account management is user management that specifies the users who can use the machine and job accounting that controls the usage per account. In user accounting, up to 1,000 users can be managed using User ID and Password. In job accounting, the status of fax use per account can be known for up to 1,000 accounts for sending of originals and making communication reservation after entering Account ID.
Page 214 Fax Settings > Account Management Communication modes subject to job accounting • Normal transmission • Delayed transmission • Broadcast transmission • Sub address transmission • Encrypted transmission • Manual send when dialed from this machine to the receiving system • Polling reception •...
Page 215: Optional Equipment
Optional Equipment This chapter introduces the optional equipment available for the FAX kit. Internet FAX Kit(A) "Internet FAX Kit" ........................9-2 Dual FAX ................................9-3 Dual FAX Settings............................9-3 Reception Port Selection ........................... 9-3 Job Accounting Port Restrictions ....................... 9-4...
Page 216: Internet Fax Kit(A) "Internet Fax Kit
Optional Equipment > Internet FAX Kit(A) "Internet FAX Kit" Internet FAX Kit(A) "Internet FAX Kit" You can use Internet FAX on this machine. Internet Faxing (i-FAX) (page 10-1)
Page 217: Dual Fax
Optional Equipment > Dual FAX Dual FAX Installing 2 optional FAX Kits (Dual FAX option) allows you to use 2 phone lines. This reduces the time until faxes are sent to all the recipients in tasks such as sequential broadcast transmissions to multiple recipients. Also, because you can then send and receive simultaneously, there will be fewer occasions when you cannot receive a fax during fax transmission.
Page 218: Job Accounting Port Restrictions
If the user authentication screen appears, enter your login user name and login password and select [Login]. The factory default login user name and login password are set as shown below. Login User Name: d-COPIA 4002MF:4000, d-COPIA 3202MF:3200 Login Password: d-COPIA 4002MF:4000, d-COPIA 3202MF:3200 "Job Accounting Setting"...
Page 219: Internet Faxing (I-Fax)
10 Internet Faxing (i-FAX) This chapter explains how to use the Internet faxing (i-FAX) using the Internet FAX Kit. What is i-FAX? ..............................10-2 i-FAX Settings ..............................10-5 Accessing Embedded Web Server RX ..................... 10-5 i-FAX Default Settings..........................10-7 i-FAX transmission procedure ...........................10-11 Checking the Send Status ........................
Page 220: What Is I-Fax
Internet Faxing (i-FAX) > What is i-FAX? What is i-FAX? The i-FAX function sends and receives faxes via the Internet without using a phone line. The main features of i-FAX are: • It reduces communication costs since it does not use a phone line. •...
Page 221 Internet Faxing (i-FAX) > What is i-FAX? i-FAX Reception Flowchart The procedure for receiving an i-FAX is shown below. Another fax machine sends a fax to this machine’s E-mail address.  The mail server receives the fax.  This machine downloads the fax from the mail server. ...
Page 222 Internet Faxing (i-FAX) > What is i-FAX? Functions not available when receiving an i-FAX The following functions are not available when receiving an i-FAX. They are available when sending a normal fax. • Reception using a sub address • Reception restriction by registering permitted FAX numbers •...
Page 223: I-Fax Settings
Internet Faxing (i-FAX) > i-FAX Settings i-FAX Settings To send and receive Internet faxes, you must first specify the SMTP server and POP3 server settings. Specify these settings using Embedded Web Server RX on a computer that is connected to this machine via a network.
Page 224 Internet Faxing (i-FAX) > i-FAX Settings Enter the user name and password of the administrator, and click Login. Setting Administrator User Name, and Password restricts general users' access to pages other than the Start page. For security purposes, setting the Administrator password is highly recommended.
Page 225: I-Fax Default Settings
Internet Faxing (i-FAX) > i-FAX Settings i-FAX Default Settings Function Settings > FAX / i-FAX Use this page to enable the internet faxing. The settings available on the page are shown below. Item Description Common Transmission Local FAX Name Enter the local fax name. Settings Selects On or Off whether to send the TTI (Transmit Terminal Identifier) information to the other party.
Page 226 Internet Faxing (i-FAX) > i-FAX Settings Item Description *1, *2 i-FAX Settings TX/RX i-FAX Protocol Display whether an i-FAX connection is available or not. Configure i-FAX in [i-FAX (SMTP & POP3)] on the Protocol Settings page. SMTP SMTP Server Name Enter the SMTP server name or SMTP server IP address.
Page 227 Internet Faxing (i-FAX) > i-FAX Settings Item Description i-FAX Settings POP3 Check Interval Displays the interval, in minutes, for connecting to the POP3 server to check for incoming e-mails at specific interval. Specify the interval in the range from 3 minutes to 60 minutes. The default is 15 minutes.
Page 228 Internet Faxing (i-FAX) > i-FAX Settings Item Description i-FAX Settings Transmission Transmission Type Allows to choose a method of sending from [Specify for Each Destination], [Via server - On], and [Via server - Off (Direct SMTP)]. Direct SMTP Sender Displays the sender address used for E-mails sent Address by Direct SMTP from this machine.
Page 229: I-Fax Transmission Procedure
Internet Faxing (i-FAX) > i-FAX transmission procedure i-FAX transmission procedure The basic procedure for using the fax system is explained below. Select [Send] key on the Home screen. Place the originals. For placing originals, refer to the following: Machine’s Operation Guide Specifying destination.
Page 230 Internet Faxing (i-FAX) > i-FAX transmission procedure Configure the detailed settings. [Mode] > [Simple] or [Full] "Via Server" > [On] or [Off]. When this setting is set to [Off], transmission takes place by direct SMTP (not through an e-mail server). When this setting is set to [On], transmission takes place by the i-FAX method (through an e-mail server).
Page 231: Checking The Send Status
Internet Faxing (i-FAX) > i-FAX transmission procedure Checking the Send Status Select the [Status/Job Cancel] key. Display the send job status screen. Select [Sending Jobs]. The list of accepted time, destination, and status are displayed for each job. 10-13...
Page 232: I-Fax Reception
Internet Faxing (i-FAX) > i-FAX Reception i-FAX Reception At set intervals, this machine connects to the mail server and automatically downloads and prints any Internet faxes found on the server. No particular user intervention is needed when the machine receives an i-FAX. NOTE When Direct SMTP reception (communication without a mail server) is used, your machine connects directly to the sending machine instead of connecting to an external mail server.
Page 233 Internet Faxing (i-FAX) > i-FAX Reception 10-15...
Page 234: 11 Troubleshooting
11 Troubleshooting This chapter explains the following topics: Indicators During Sending/Receiving Operation ....................11-2 Responding to an Attention Indicator Flashes ....................11-2 Precautions When Turning Power OFF ......................11-3 Messages ................................11-4 Error Code List ..............................11-6 Troubleshooting .............................. 11-10 Common inquiries ............................
Page 235: Indicators During Sending/Receiving Operation
Troubleshooting > Indicators During Sending/Receiving Operation Indicators During Sending/Receiving Operation The [Data] indicators show the fax transmission status. The [Data] indicator blinks during fax transmission and reception. • • The [Data] indicator is lit when there is source data stored in the memory for delayed transmission. Responding to an Attention Indicator Flashes If the [Attention] indicator flashes, select the [Status/Job Cancel] key to check an error message.
Page 236: Precautions When Turning Power Off
Troubleshooting > Precautions When Turning Power OFF Precautions When Turning Power OFF To power off the machine, press the Power switch. You cannot automatically receive a fax when the power switch is turned off. Turn the power switch off. The confirmation message for power supply off is displayed. It takes several minutes for power off.
Page 237: Messages
Troubleshooting > Messages Messages When an error occurs, the display may show one of the messages listed below. These will help you identify and correct the problem. NOTE When a transmission error occurs, a sent/receipt result report is produced. Check the error code shown in the report and refer to the following: Error Code List (page 11-6) To print the sent/receipt result report, refer to the following: Send Result Reports (page 7-7)
Page 238 Troubleshooting > Messages Reference Message Checkpoint Corrective Action Page The phone receiver is off ― Put down the receiver. ― the hook. Box limit exceeded. Is [End] displayed on the The specified box is full, and no 5-35 screen? further storage is available. Job is canceled.
Page 239: Error Code List
Troubleshooting > Error Code List Error Code List When a transmission error occurs, one of the following error codes is recorded in the TX/RX Result Report and Activity Report. NOTE “U” or “E” will appear in the error code depending on the communication speed setting. Error Code Possible Cause/Action Busy...
Page 240 Troubleshooting > Error Code List Error Code Possible Cause/Action E01600 Communication error occurred during reception of high-speed transmission. Ask the sender to reduce the transmission speed and send again. NOTE If the communication error occurs frequently, change the default setting of RX Start Speed in System Menu.
Page 241 Troubleshooting > Error Code List Error Code Possible Cause/Action E04200 Encrypted transmission was canceled because the specified box is not registered. U04200 E04300 Encrypted transmission was canceled because the recipient fax is not equipped with an U04300 encrypted communication function. E04400 Encrypted transmission was canceled because the encryption key does not match.
Page 242 Troubleshooting > Error Code List Error Code Possible Cause/Action 2101 Failed to send i-FAX. Check the network and Embedded Web Server RX. • The network cable is connected. • The hub is not operating properly. • The server is not operating properly. •...
Page 243: Troubleshooting
Troubleshooting > Troubleshooting Troubleshooting When a problem occurs, first check the following. If the problem persists, contact your dealer or service representative. Reference Symptom Checkpoint Corrective Action Page Cannot send document. Is the modular cord Connect the modular cord correctly. ―...
Page 244 Troubleshooting > Troubleshooting Reference Symptom Checkpoint Corrective Action Page Cannot perform sub Is the recipient fax machine Sub address transmission cannot be ― address transmission. equipped with a sub address performed unless the recipient fax transmission feature? machine has a similar sub address transmission feature.
Page 245: Common Inquiries
Troubleshooting > Common inquiries Common inquiries The following are the inquiries that are frequently received after this product has been purchased. Question Answer I want to add a completion stamp when sending faxes. This product does not have a function for completion stamps.
Page 246: 12 Appendix
12 Appendix This chapter explains the following topics: Character Entry Method ........................... 12-2 Entry Screens ............................12-2 Entering Characters ..........................12-4 Specifications ..............................12-5 Menu Map ................................ 12-7 Received FAX Sizes and Paper Priority (Metric Model) ................. 12-14 Received FAX Sizes and Paper Priority (Inch Model) ..................12-18 12-1...
Page 247: Character Entry Method
Appendix > Character Entry Method Character Entry Method To enter characters for a name, use the on-display keyboard in the touch panel following the steps as explained below. NOTE Keyboard Layout "QWERTY", "QWERTZ" and "AZERTY" are available as keyboard layouts the same as a PC keyboard. Select the [Home] key >...
Page 248 Appendix > Character Entry Method Upper-case Letter Entry Screen Select the Shift key. Enter a name Enter a user name Number/Symbol Entry Screen Select [?123]. Enter a name Enter a user name 12-3...
Page 249: Entering Characters
Appendix > Character Entry Method Entering Characters Follow the steps below to enter 'List A-1' for an example. Enter 'List', (space). Enter a user name Enter a user name 1, 3 To switch between upper case and lower case, select the Shift key. Enter '#' and '1'.
Page 250: Specifications
Appendix > Specifications Specifications IMPORTANT Specifications are subject to change without notice. FAX function Item Description Compatibility Communication Line Subscriber telephone line Transmission Time Less than 3 seconds (33600 bps, JBIG, ITU-T A4-R #1 chart) Transmission Speed 33600/31200/28800/26400/24000/21600/19200/16800/14400/ 12000/9600/7200/4800/2400 bps Coding Scheme JBIG/MMR/MR/MH Error Correction...
Page 251 Appendix > Specifications Network FAX functions Item Description Hardware IBM PC-AT compatible computer Interface 10BASE-T, 100BASE-TX, 1000BASE-T, 802.3a supported Operating system Windows 8.1, Windows 10, Windows Server 2012/R2 and Windows Server 2016, Windows Server 2019 Transmission Resolution Ultra fine (400 × 400dpi), Fine (200 × 200dpi), Normal (100 × 200dpi), 600 ×...
Page 252: Menu Map
Appendix > Menu Map Menu Map Destination (page 3-7) Address Book (page 3-9) On Hook (page 3-32) Direct (page 3-30) Chain (page 3-35) Detail (page 3-7) Sub Address (page 3-7) Transmission Start Speed (page 3-7) ECM (page 3-7) Encrypted Transmission (page 3-7) Dest.
Page 253 Appendix > Menu Map Destination i-FAX Address Entry (page 10-11) Fax Saver (refer to the machine’s Operation Guide) *1 Optional Internet FAX Kit is required. FAX Box (page 5-18) Polling Box (page 5-29) FAX Server (refer to the machine’s Operation Guide) Fax Memory RX Box (page 5-36) Printing Jobs (page 7-3) Status (refer to the machine’s Operation Guide)
Page 254 Appendix > Menu Map Quick Setup Wizard Fax Setup (page 2-11) Energy Saver Setup (refer to the machine’s Operation Guide) Network Setup (refer to the machine’s Operation Guide) E-mail Setup (refer to the machine’s Operation Guide) Security Setup (refer to the machine’s Operation Guide) Device Settings Language/System of Units (refer to the machine’s Operation Guide) Keyboard (refer to the machine’s Operation Guide)
Page 255 Appendix > Menu Map Notification/Report Printing Report/List Status Page (page 8-7) Service Status (refer to the machine’s Operation Guide) Network Status (refer to the machine’s Operation Guide) Optional Network Status (refer to the machine’s Operation Guide) Print Accounting Report (refer to the machine’s Operation Guide) Font List (refer to the machine’s Operation Guide) Outgoing Fax Report (page 8-7)
Page 256 Appendix > Menu Map Function Settings Function Defaults Common (refer to the machine’s Operation Guide) Copy/Print (refer to the machine’s Operation Guide) Send/Store Fax TX Resolution (page 8-8) Continuous Scan (Fax) (page 8-8) Border Erase/Full Scan (FAX) (page 8-8) iFax Subject/Body (page 8- Copy/Print (refer to the machine’s Operation Guide) Send/Store (refer to the machine’s Operation Guide)
Page 257 Appendix > Menu Map Function Settings Fax/iFax Display Fax Log (page 8-14) Prevent Mis-sending Destination Check before Settings (page 8-14) Send (page 8-14) Entry Check for New Dest. (page 8-14) New Destination Entry (Fax) (page 8-14) Recall Destination (page 8- Broadcast (page 8-14) Destination History Usage (page 8-14)
Page 258 Appendix > Menu Map Function Settings Status Display Status/Log Display Fax Log (page 8-16) Internet Browser (refer to the machine’s Operation Guide) Manual Staple (refer to the machine’s Operation Guide) Remote Services (refer to the machine’s Operation Guide) TWAIN/WIA (refer to the machine’s Operation Guide) Network Settings (refer to the machine’s Operation Guide) Security Settings Security Quick Setup (refer to the machine’s Operation Guide)
Page 259: Received Fax Sizes And Paper Priority (Metric Model)
Appendix > Received FAX Sizes and Paper Priority (Metric Model) Received FAX Sizes and Paper Priority (Metric Model) When no paper loaded in the cassettes matches the received fax size and orientation, the machine automatically chooses the printing paper according to the following priority. Same Size Override If [Off] is set for Reduced RX Size, the printing paper is chosen by prioritizing the same size override.
Page 260 Appendix > Received FAX Sizes and Paper Priority (Metric Model) *1 A4 Long Originals: Originals longer than A4 in the direction of the paper feed. *2 Folio Long Originals: Originals longer than Folio in the direction of the paper feed. *3 B4 Long Originals: Originals longer than B4 in the direction of the paper feed.
Page 261 Appendix > Received FAX Sizes and Paper Priority (Metric Model) Reduced RX Sizes If [On] is set for Reduced RX Size, the printing paper is chosen by prioritizing to reduce the paper size and print data on single paper. Reduced RX Size (page 4-7) Received FAX Size A4-R Folio...
Page 262 Appendix > Received FAX Sizes and Paper Priority (Metric Model) *1 A4 Long Originals: Originals longer than A4 in the direction of the paper feed. *2 Folio Long Originals: Originals longer than Folio in the direction of the paper feed. *3 B4 Long Originals: Originals longer than B4 in the direction of the paper feed.
Page 263: Received Fax Sizes And Paper Priority (Inch Model)
Appendix > Received FAX Sizes and Paper Priority (Inch Model) Received FAX Sizes and Paper Priority (Inch Model) When no paper loaded in the cassettes matches the received fax size and orientation, the machine automatically chooses the printing paper according to the following priority. Same Size Override If [Off] is set for Reduced RX Size, the printing paper is chosen by prioritizing the same size override.
Page 264 Appendix > Received FAX Sizes and Paper Priority (Inch Model) Reduced RX Sizes If [On] is set for Reduced RX Size, the printing paper is chosen by prioritizing to reduce the paper size and print data on single paper. Reduced RX Size (page 4-7) Received FAX Size Statement Letter...
Page 265: Index
Index Date 2-13 Default Numerics Continuous Scan (FAX) FAX TX Resolution 2 in 1 Print i-FAX Subject/Body 2 in 1 Printing 8-10 Default fax settings 2-sided/Book Original 3-23 Default Screen (Send/Fax) 8-14 Delayed Transmission Changing/Deleting 3-28 Account as Local FAX Name Immediate Transmission 3-29 Account Management...
Page 266 FAX/Answering Machine Auto Switch Reception 5-44 Job Accounting 8-26 FAX/Phone Auto Switch Reception 5-42 Communication Form Subject to FAX Automatic Reception 4-2, 8-13 Job Accounting 8-27 FAX Box Function 5-18, 11-11 Contents 8-26 Checking 5-23 Limit 8-27 Deleting Originals after Printing Login 3-18 from a FAX Box...
Page 267 Paper Output Recall Destination 8-14 Part Names and Functions Received FAX Sizes and Paper Priority 12-14, 12-18 Permit Fax No. Receiving Mode Change 8-19 Reception Date/Time 4-8, 8-10 Change/Deletion 8-19 Reception Port 8-13 Registration 8-18 Redial Permit ID No. Changing Retry Times 8-11 Change 8-22...
Page 268 Selection of Transmit Terminal Identification (TTI) Send/Store Destination Check before Send 8-14 Send and Print 3-30 Printing 3-30 Storing 3-31 Send and Store 3-31 Send Status 3-4, 10-13 Shortcuts Adding 2-28 Editing and Deleting Shortcuts 2-29 Show Power Off Message Sound FAX Monitor Volume 8-5, 8-14...
Page 270 Olivetti S.p.A. Strada Monte Navale 2/C 10015 IVREA (TO) Italy www.olivetti.com Copyright © 2022 Olivetti All rights reserved The manufacturer reserves the right to make changes to the product described in this manual at any moment and without giving prior warning.

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