Find Words In An Item; Add Items To The All-In-One Search Index - ScanSoft PAPERPORT 1.1 Getting Started Manual

Find words in an item

To search for words within an item, you need to add the item to the All-in-One
Search index and check Use All-in-One index. When you search using the
index, you can find items that have been indexed by their properties, or text
content, or both.
Specify search limits:
•
all files in current folder but not its sub-folders
•
current folder plus sub-folders
•
all PaperPort folders and sub-folders.
Define search precision:
•
Exact match finds words and common endings: search look finds looks,
looked, etc.
•
Approximate match finds as above and more: search look
might find lock.
When the search is complete, results are displayed – each as one row of a table.
Select one and click the View Text button to see your search phrase occurrences
in their context. Click the Copy Text button to extract text from the file and
place it onto the Clipboard. Right-click a result file and choose 'Open' to launch
the document in its associated application. 'Open Containing Folder' switches to
the file's folder with the file selected.
To filter search results according to file information, turn on the relevant
checkboxes under Name, author, keywords and specify search text here as well.

Add items to the All-in-One Search index

The All-in-One Search index uses PaperPort's OCR software to extract and copy
textual content from your items, and creates a database of the words or phrases in
those items, much like the index of a book.
Item properties, such as name and author, are also added to the index.
Although creating an index is time consuming, searching for items in the index
may be much faster than searching file by file.
PaperPort Getting Started Guide 31