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Table of Contents
Related Manuals for Fuji Xerox ApeosPort-VII C3321
Summarization of Contents
Before Using the Device
Preface
Introduces the guide, its purpose, and assumes user familiarity with computers and networks.
Using This Guide
Explains how to use this guide and the names of each part of the device.
Conventions
Explains symbols, terms, and conventions used throughout the guide.
Important Security Instructions
Details critical security measures to protect the device from unauthorized access.
Device Components
Details the main components of the ApeosPort-VII C4421 and C3321 models.
Graphic Symbol List
Lists and describes various graphic symbols used in the manual for warnings and components.
License
Provides information about software licenses, copyright notices, and open source components.
Setup
Power Source
Instructions for switching the device on and off, and making initial settings.
Interface Cables
Details on using Ethernet and USB interfaces for device connectivity.
WLAN Network Configuration
Guides on connecting to a wireless network via Wi-Fi Connection or Wi-Fi Direct.
Fax Environment Settings
Procedures for connecting to telephone lines and setting up Internet Fax.
Scanner Environment Settings
Configuration steps for Scan to Folder, Scan by Email, and other scan features.
Email Features Environment Settings
Settings required for using email features like sending, receiving, and S/MIME.
Basic Operations
Power Saver Mode
Explains how to enter and exit the device's low power and sleep modes.
Warmer Mode
Details on enabling warmer mode to prevent or reduce condensation in the device.
Touch Screen
Overview of the home screen, apps, and touch screen operations.
Login to Authentication Mode
Procedures for logging into authentication mode via touch screen or IC card reader.
Customization Feature
How to customize the home screen and features list display order.
One-touch App
Steps for creating, registering, and managing one-touch applications for quick access.
Using CentreWare Internet Services
Explains how to use CentreWare Internet Services via a web browser for device management.
Loading Paper
Paper That We Recommend
Guidance on selecting appropriate paper for quality copying and printing.
Usable Paper
Details usable paper types, weights, and capacities for each tray.
Paper Size
Lists standard and custom paper sizes supported by the device and their dimensions.
Loading Envelopes
Instructions for loading envelopes into Tray 5 (Bypass) and Tray 1.
Changing the Paper Settings
How to adjust paper type, size, and color settings for loaded paper.
Loading Originals
Document Feeder
Instructions for loading single and multiple sheet originals into the document feeder.
Document Glass
Procedures for loading single sheets, books, or other originals on the document glass.
Print
Features Overview
An overview of available print features and how to get the latest software.
Print from Computers
Instructions for printing using the print driver, email attachment, or CentreWare Internet Services.
Print Data Stored in the Device
How to print stored data like Sample Set, Delayed Print, Secure Print, and Charge Print.
Printing Data Saved in USB Memory Device
Guides on printing files and photos from a USB memory device.
The Other Print Services
Information on mobile printing, AirPrint, Google Cloud Print, and Mopria Print Service.
Features List
Explains various print features like Quantity, Index Print, Output Color, and Paper Supply.
Copy
Features Overview
Describes the copy function, including Copy Basic Operation and ID Card Copy.
Copy Basic Operation
Step-by-step guide for performing basic copy operations like loading originals and starting.
Operations during Copying
Details on canceling, interrupting, confirming job status, and copying next originals.
ID Card Copy
Instructions for copying both sides of an original onto one side of paper.
Features List
Explains various copy settings like Quantity, Presets, Output Color, Reduce/Enlarge, etc.
Fax
Features Overview
Provides an overview of Fax, Internet Fax, and Direct Fax services.
Fax Basic Operation
Step-by-step instructions for basic fax operations, including recipient specification and password send.
Editing the Specified Recipient Information
How to modify, delete, or register recipients for fax transmission in the address book.
Operations during Faxing
Procedures for canceling fax jobs and scanning the next original.
Internet Fax
Guides on sending and receiving Internet faxes, including profiles and useful features.
Direct Fax
How to send fax documents directly from a computer using the fax driver.
Features List
Lists available features for fax transmission like Presets, Preview, Resolution, and Original Type.
Scan
Features Overview
Details the available scan services like Scan to Folder, Email, Scan to USB, and Scan to Desktop.
Scan to Folder
Instructions for scanning documents and saving them to a folder on the device.
Email
Guides on scanning documents and sending them as email attachments with specified formats.
Scan
How to scan documents and send them to a computer via network protocols (FTP/SMB/URL).
Scan to USB
Procedures for scanning documents and saving them to a USB memory device.
Scan to Desktop
Steps for scanning documents by requesting from a network computer using WSD.
Importing Scanned Data
How to import files from a device's folder to a computer using TWAIN or DocuWorks.
Send from Folder
Creating a Folder
Instructions for creating private and public folders to store scanned/received documents.
Operation to Folder
How to check, print, send via email, or retrieve files stored in a folder.
Change Folder Settings
Procedures for modifying settings of created folders, like linking job flows or permissions.
Deleting a Folder
Steps for deleting folders and their contents, including managed files.
Printing a File in a Folder
How to print files stored in a folder, including batch printing options.
Job Flow Sheets
Overview of Job Flow Sheets
Explains the Job Flow feature for registering and executing procedures automatically or manually.
Creating Job flow Sheet Triggered by Folder
Steps to create a job flow sheet that is triggered by a file being stored in a folder.
Automatically Start a Job Flow when a File is Stored in a Folder
How to configure a job flow to start automatically when a file is stored in a folder.
Manually Start a Job Flow Sheet which is Linked to a Folder
Procedure to manually start a job flow sheet that is linked to a folder.
Manually Start a Job Flow by Selecting a File and a Job Flow
How to manually start a job flow by selecting both a file and a registered job flow sheet.
Manually Start a Job Flow by Selecting a Job Flow Created using the Device Setup Tool
Steps to manually start a job flow that was created using the Device Setup Tool.
Cut the Link Between a Job Flow Sheet and a Folder
Instructions on how to disconnect a job flow sheet from a folder.
Configuration to Use Device Setup Tool
Settings required for creating job flow sheets using the Device Setup Tool, like port settings.
Address Book
Registering Recipients
How to register frequently used addresses for Email, Fax, Scan services in the Address Book.
Detailed Items Settings
Explains detailed settings like attribute names, S/MIME certificates, and server names.
Creating Recipient Groups
Procedures for registering addresses for broadcast transmission as a group.
Modifying Contacts or Groups
How to change contact or group information in the address book.
Deleting Contacts or Groups
Steps for removing contacts or groups from the address book.
Filtering and Searching Contacts
How to filter contacts by address type and search for contacts by name.
Starting the App from the Address Book
How to start an application, like Fax, using registered address book entries.
Batch Registration of Address Book
Importing address information from a CSV file via CentreWare Internet Services.
Importing the Address Book to Other Devices
How to export the device's address book and import it to other devices.
Jobs
Jobs Overview
Explains how to check the status of jobs being executed, waiting, or completed.
Checking Completed/Current/Pending Jobs
Procedures to check the status of all jobs or specific active jobs.
Canceling the Active/Pending Jobs
Steps for canceling active or pending print/copy jobs.
Promoting Pending Jobs
How to set a job to preferentially execute it over other pending jobs.
Printing Pending Jobs
Instructions for forcibly printing a waiting job or resuming a paused job.
General Settings
Overview
Explains menus for changing device settings and checking setting details.
[Language]
How to switch the touch-panel display language and keyboard layout.
[Information & Reports]
Checking device information and printing reports like Job History and Activity Reports.
[Supplies]
How to check the status of consumables like toner cartridges and drum cartridges.
[Billing Information]
Checking copied/printed pages by meter, including user account billing information.
[Maintenance]
Information on making repair requests or device adjustments like calibration.
Advanced Settings
Overview
Explains items to control device operation, mainly set by system administrator.
[System Settings]
Configuration of system clock, power saver settings, audio tones, and screen settings.
[App Settings]
Settings related to Copy, Print, Scan, Fax, and other application features.
[Connectivity & Network Setup]
Settings for network interfaces like Ethernet, USB, Wireless LAN, IP addresses, and protocols.
[Authentication / Accounting]
Configuration of user authentication, accounting features, user details, and access controls.
[User Details Setup]
Settings for user authentication methods, password policy, and access restrictions.
[Reset]
Options to reset IPsec/802.1X settings, delete fonts/forms, or restore factory defaults.
Encryption and Digital Signature Settings
Encryption and Digital Signature Overview
Explains types of certificates and encryption features for communication and scan files.
Configuration of HTTP Communications Encryption
Steps to set up certificates for encrypting HTTP communications between client and device.
Configuration of Encryption Using IPsec
Procedures for configuring IPsec for secure network communication with remote devices.
Configuration of Email Encryption/Digital Signature
Steps for setting up S/MIME for email encryption and digital signatures.
Configuration of PDF/DocuWorks Signature
Settings for sending scanned documents in PDF or DocuWorks format with digital signatures.
Authentication and Accounting Features
Overview of Authentication and Accounting Feature
Explains how authentication restricts access and counts service usage per user.
Types of User
Classifies users into System Administrator, Login User, and Unregistered User.
User Roles and Authorization Groups
How to select user roles and authorization groups for managing user access and permissions.
Access Control
Restricts device access and service usage based on user authentication.
Account Limit for Each User
Imposes service restrictions, page limits, and job flow/folder management for users.
Types of Authentication
Describes authentication methods like Local Accounts, Remote Accounts, and User ID authentication.
Authentication Methods
Details User ID, Smart Card, and Combined Authentication methods.
Account Administration
Explains Local Accounting, Network Accounting, and Xerox Standard Accounting types.
Services Controlled by Authentication
Shows services restricted and accounted based on authentication and accounting types.
Combination of Authentication and Account Administration types
Illustrates how authentication and accounting types combine for service restrictions and usage.
Authentication for Job Flow Sheets and Folders
Explains restrictions on job flow sheets and folders when authentication is used.
Enabling User Authentication Feature
Guides on registering users and setting authentication methods and access controls.
Setting an Authentication Method
Steps to select authentication methods like Local or Remote Accounts.
Setting Access Restrictions
How to set authentication requirements for device operations and individual services.
Setting an Authorized Group (Local Account Authentication)
Registering authorized groups for local account users and assigning authorities.
Registering a User (Local Account Authentication)
Procedures for registering users as local accounts with management authorization and page limits.
Deleting registered users
How to delete individual users or all users from the device, including their data.
Setting a Default Authorized Group (Remote Account Authentication)
Setting the authority of the default group for remote authentication like Azure AD.
Setting an Authentication System (Remote Account Authentication)
Registering remote authentication servers like LDAP and Azure AD for device access.
Setting the LDAP Server of Remote Authentication
Registering LDAP server information, including attribute types and search settings.
Setting Azure Active Directory of Remote Authentication
Configuring settings to use Azure Active Directory for remote authentication.
Azure Active Directory Authorization Access
Setting Azure AD group accounts for access roles to services like copy.
Using the Information of Azure Active Directory
How the device retrieves user attributes from Azure AD for job ID, email, and folder root.
Using Smart Card without password
Procedure to save smart card info for password-less login within token validity period.
Maintenance
Replacing Consumables
Lists consumables and periodic replacement parts like toner cartridges and drum cartridges.
Cleaning the Device
Instructions for cleaning the exterior, touch screen, LED printheads, and transport glass.
Executing Calibration
Procedures for calibrating colors to maintain image quality by adjusting gradation.
Setting Restore Tool
How to back up and restore device settings to a computer for data protection.
Adjust Paper Registration
Manually adjusting output image position and paper guides for accurate printing.
Adjust Image Transfer
Adjusting the transfer output value for each paper type to ensure proper toner transfer.
Problem Solving
Troubleshooting
General guidance on solving device problems, including EP system issues and contacting support.
Device Trouble
Symptom-cause-remedy table for device operational issues like power, status LED, and touch screen.
Image Quality Trouble
Troubleshooting guide for poor image quality issues like smudges, lines, or misalignment.
Trouble during Copying
Solutions for issues like unable to copy, incorrect copy results, or misaligned copies.
Trouble during Printing
Remedies for printing problems like unable to print, garbled output, or slow printing.
Trouble during Faxing
Troubleshooting for sending and receiving fax problems, including communication errors.
Trouble during Scanning
Solutions for scanning issues like import errors, unable to open files, or network transfer problems.
Error Code
Information on error messages and codes displayed on the touch screen for troubleshooting.
Installing/Removing Optional Components
About Optional Components
Information on optional components and where to find the latest details on the official website.
Installing/Removing Wireless LAN Kit
Step-by-step guide for installing and removing the wireless LAN kit.
Installing the Storage
Procedures for installing the optional storage device for data backup and restoration.
Installing A4 FAX LOW KIT
Instructions for installing the A4 FAX LOW KIT optional component.
Appendix
Specifications
Details basic specifications, copy function, paper handling, print resolution, and interface types.
Printable Area
Information on standard and extended printable areas, including margins and limitations.
Emulation
Explains printer languages and emulation modes like ESC/P, HP-GL/2, and PCL.
ESC/P Emulation
Details emulation print features like Pages per Side, Form Overlay, and Barcodes.
PCL Emulation
Explains settings related to PCL emulation mode, including paper tray and auto size.
HP-GL/2 Emulation
Details factory default settings, paper margins, hard clip area, and scaling for HP-GL/2.
Auto Layout
Explains the Auto Layout function for HP-GL/2 data and how to enable it.
PDF Direct Print
Feature for printing PDF files directly using lpr command without a print driver.
Mode Menu Screen
How to set menu items for PDF and DocuWorks direct print features.
PDF Direct Print Settings
Lists available settings for PDF Direct Print, like Output Quantity and 2 Sided Printing.
DocuWorks Direct Print
Feature for printing DocuWorks files directly using lpr command.
DocuWorks Direct Print Settings
Available settings for DocuWorks Direct Print, like Output Quantity and 2 sided printing.
Web Applications
Service for accessing web applications via network for display and data storage.
Web Applications Overview
Service for accessing web applications via network for display and data storage.
Server Setup
Procedures for registering destination servers for web application access.
Server Certificate Verification Settings
Settings to verify server certificates to prevent phishing attacks.
Accessing Web Applications
How to access web applications by tapping an access destination on the Home screen.
EP System
System for automatic device control/maintenance via EP center using the Internet.
Automated Meter Reading
Device automatically reports meter readings monthly; previous readings in Billing Information.
Check or Maintenance Request of the Device
Device requests check/maintenance to Customer Support Center automatically.
Automated Alert Notification
Device self-diagnoses problems and notifies Customer Support Center automatically.
Timely Delivery of Consumables
Device notifies usage of consumables, enabling timely delivery based on usage track records.
Remote Modification of the Settings
Remotely changing device settings upon request. Contact Customer Support Center for details.
Software Upgrade
Downloading and upgrading to a newer software version when required.
Tips on Usage
Provides useful tips for operating the device.
How to Use Help on the Control Panel
Using the Help feature to check operations and error codes, print or send info.
How to Specify Heavyweight Paper on the Device and on Your Computer for Printing
Setting heavyweight paper on the device before computer specification for automatic selection.
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