Page 1 OPERATION GUIDE d-COPIA 403MF plus plus /404MF Code: 568304en...
Page 2 Olivetti S.p.A. Gruppo Telecom Italia Via Jervis, 77 - 10015 Ivrea (ITALY) www.olivetti.com Copyright © 2011, Olivetti All rights reserved The mark affixed to the product certifies that the product satisfies the basic quality requirements. The manufacturer reserves the right to carry out modifications to the product described in this manual at any time and without any notice.
Page 3 Introduction Thank you for your purchase of this machine. This Operation Guide is intended to help you operate the machine correctly, perform routine maintenance and take a simple troubleshooting action as necessary, so that you can always use the machine in good condition. Please read this Operation Guide before you start using the machine.
Page 5 Contents Preface .....................1-1 Notice ........................... 1-2 Safety Conventions in This Guide ................1-2 Environment ....................... 1-3 Precautions for Use ....................1-3 Legal Restriction on Copying/Scanning ..............1-6 Legal and Safety Information ....................1-7 Legal Information ....................... 1-7 Energy Saving Control Function ................1-10 Automatic 2-Sided Copy Function ................
Page 6 Favorites ..........................3-19 Registering Favorites ....................3-19 Editing and Deleting Favorites ................. 3-23 Using Favorites ......................3-25 Shortcuts ..........................3-27 Registering Shortcuts ....................3-27 Editing and Deleting Shortcuts ................. 3-29 Using Shortcuts ......................3-30 Quick Setup Wizard ......................3-31 Help Screen ........................3-33 Canceling Jobs ........................
Page 7 Entering a New E-mail Address ................6-18 Specifying a New PC Folder ..................6-19 Checking and Editing Destinations ................6-22 Sending to Different Types of Destinations (Multi Sending) ........6-23 Registering Destinations in the Address Book ..............6-24 Adding a Contact ...................... 6-24 Adding a Group ......................
Page 8 Date/Timer ....................... 9-22 Adjustment/Maintenance ..................9-23 User Login Administration ....................9-25 First User Login Administration ................9-25 User Login Settings ....................9-26 Enabling/Disabling User Login Administration ............9-27 Adding a User ......................9-29 Local User Authorization ..................9-33 My Panel ........................9-34 Editing and Deleting Users ..................
Page 9 Choosing the Appropriate Paper ................11-11 Special Paper ......................11-14 Specifications ........................11-18 Machine ........................11-18 Printer ........................11-20 Scanner ........................11-20 Document Processor ....................11-21 Environmental Specifications ................. 11-21 Glossary ........................... 11-22 Index ..........................Index-1...
Page 11 Quick Guide Be sure to read Precautions for Use before using this machine. To make copies Simply press the Start key to make copies. You can also fine-tune the copy settings by changing the It copies. paper size, adjusting the density, etc. To print You can print via a network or print a PDF file directly from USB memory.
Page 12 To send documents You can send scanned images via a network. Or, you can also store scanned images in USB It sends. memory. Administrator tasks Saving What you want Send to Folder Send as E-mail Documents to to do (SMB) USB Memory Connecting Cables Plug the USB...
Page 13 To send a FAX (only on products with the fax function installed) As well as sending a FAX via the telephone lines, you can also send a FAX via a network. It faxes. NOTE For more information on setting up and sending a FAX, refer to the FAX Operation Guide. Administrator tasks What you want Send a FAX...
Page 14 Menu Map Copies (page 4-2) Paper Selection (page 3-43) Zoom (page 4-5) Density (page 3-45) Duplex (page 4-7) Combine (page 4-10) Collate (page 3-44) Functions Original Size (page 3-37) Original Orientation (page 3-38) Original Image (page 3-47) EcoPrint (page 4-13) Sharpness (page 3-48) Background Density Adj.
Page 15 One Touch Key (page 6-17) Address Book (page 6-15) Ext. Address Book (refer to Embedded Web Server Operation Guide) E-mail (page 6-18) Folder (page 6-19) FAX (refer to Fax Operation Guide) WSD Scan (page 6-42) Functions File Format (page 3-51) Original Size (page 3-37) Original Orientation (page 3-38) Duplex (page 3-39)
Page 16 Job Box (page 5-5) Removable Menu Store File File Format (page 3-51) Memory Duplex (page 3-39) Scan Resolution (page 3-46) Density (page 3-45) File Name Entry (page 3-56) Functions Original Size (page 3-37) Original Orientation (page 3-38) Storing Size (page 7-14) Color Selection (page 3-53) Original Image (page 3-47) Sharpness (page 3-48)
Page 17 Print Job Status (page 8-3) Send Job Status (page 8-4) Store Job Status (page 8-5) Scheduled Job (page 8-6) Print Job Log (page 8-7) Send Job Log (page 8-7) Store Job Log (page 8-7) Scanner (page 8-12) Printer (page 8-13) FAX (page 8-13) Toner Status (page 8-14) Paper Status (page 8-14)
Page 18 Quick Setup Wizard FAX Setup (page 3-31) (page 3-31) Paper Setup (page 3-31) Energy Saver Setup (page 3-31) Language (page 9-5) Report (page 9-5) Report Print (page 9-5) Status Page (page 9-5) Font List (page 9-5) Network Status (page 9-5) Service Status (page 9-6) Accounting Report (page 9-6) Sub Address Box List (refer to Fax Operation Guide)
Page 19 Cassette/MP Tray Cassette 1 (to 4) (page Paper Size (page 9-7) Settings (page 9-7) 9-7) Media Type (page 9-7) Multi Purpose Tray Paper Size (page 9-8) (page 9-8) Media Type (page 9-8) Common Settings Default Screen (page 9-9) (page 9-9) Sound (page 9-9) Buzzer (page 9-9) Volume (page 9-9)
Page 20 Function Defaults (page File Format (page 9-11) 9-11) Original Orientation (page 9-11) Collate (page 9-11) File Separation (page 9-11) Scan Resolution (page 9-11) Color Selection (page 9-11) Original Image (page 9-11) Background Density Adj. (page 9-11) EcoPrint (page 9-11) FAX TX Resolution (refer to Fax Operation Guide) Zoom (page 9-11) Continuous Scan (page 9-12) File Name Entry (page 9-12)
Page 21 Favorites/Application Default Screen (page 9-15) (page 9-15) Application (page 9-15) Internet (page 9-15) Proxy (page 9-15) Address Book/One Address Book (page 6-24) Touch One Touch Key (page 6-33) Address Book Defaults Sort Print List (refer to Fax Operation Guide) User Login/Job User Login Settings User Login (page 9-27) Accounting...
Page 22 Printer (page 9-16) Emulation (page 9-16) EcoPrint (page 9-16) Override A4/Letter (page 9-16) Duplex (page 9-16) Copies (page 9-16) Orientation (page 9-16) Wide A4 (page 9-16) Form Feed TimeOut (page 9-16) LF Action (page 9-16) CR Action (page 9-16) Paper Feed Mode (page 9-16) Resolution (page 9-17) KIR (page 9-17) xviii...
Page 23 System (page 9-17) Network (page 9-17) Host Name (page 9-17) TCP/IP Settings (page TCP/IP (page 9-17) 9-17) IPv4 Settings (page 9-17) IPv6 Settings (page 9-18) Protocol Detail (page 9-19) Netware (page 9-20) AppleTalk (page 9-20) WSD Scan (page 9-20) WSD Print (page 9-20) Enhanced WSD (page 9-20) Enhanced WSD (SSL) (page 9-20) IPSec (page 9-21)
Page 24 Adjustment/ Density Adjustment Copy (page 9-23) Maintenance (page 9- (page 9-23) Send/Box (page 9-23) Background Density Copy (Auto) (page 9-23) Adj. (page 9-23) Send/Box (Auto) (page 9-23) Toner Save Level Copy (page 9-23) (EcoPrint) (page 9-23) Printer (page 9-23) Print Density (page 9-23) Auto Color Correction (page 9-23) Correcting Black Line (page 9-23) Display Brightness (page 9-23)
Page 25 Preface This chapter explains the following topics: Notice ................................. 1-2 Safety Conventions in This Guide ......................1-2 Environment ............................. 1-3 Precautions for Use ..........................1-3 Legal and Safety Information ..........................1-7 Legal Information ............................. 1-7 Energy Saving Control Function ......................1-10 Automatic 2-Sided Copy Function ......................
Page 26 Preface > Notice Notice Safety Conventions in This Guide The sections of this guide and parts of the machine marked with symbols are safety warnings meant to protect the user, other individuals and surrounding objects, and ensure correct and safe usage of the machine. The symbols and their meanings are indicated below.
Page 27 Preface > Notice Environment The service environmental conditions are as follows: • Temperature: 50 to 90.5 °F (10 to 32.5 °C) • Humidity: 15 to 80 % However, adverse environmental conditions may affect the image quality. It is recommended to use the machine at a temperature: around 60.8 to 80.6 °F or less (16 to 27 °C), humidity: around 36 to 65%.
Page 28 Preface > Notice Laser Safety (Europe) Laser radiation could be hazardous to the human body. For this reason, laser radiation emitted inside this machine is hermetically sealed within the protective housing and external cover. In the normal operation of the product by user, no radiation can leak from the machine.
Page 29 Preface > Notice Safety Instructions Regarding the Disconnection of Power Caution: The power plug is the main isolation device! Other switches on the equipment are only functional switches and are not suitable for isolating the equipment from the power source. Attention: Le débranchement de la fiche secteur est le seul moyen de mettre l’appareil hors tension.
Page 30 Preface > Notice Legal Restriction on Copying/Scanning It may be prohibited to copy/scan copyrighted material without permission of the copyright owner. Copying/Scanning the following items is prohibited and may be penalized by low. It may not be limited to these items. Do not knowingly copy/scan the items that are not to be copied/scanned.
Page 31 Preface > Legal and Safety Information Legal and Safety Information Legal Information Copying or other reproduction of all or part of this guide without the prior written consent of Copyright owner is prohibited. Regarding Trade Names • KPDL is a trademark of Kyocera Corporation. •...
Page 32 Preface > Legal and Safety Information 3. All advertising materials mentioning features or use of this software must display the following acknowledgment: “This product includes software developed by the OpenSSL Project for use in the OpenSSL Toolkit. (http://www.openssl.org/)” 4. The names “OpenSSL Toolkit” and “OpenSSL Project” must not be used to endorse or promote products derived from this software without prior written permission.
Page 33 Preface > Legal and Safety Information The licence and distribution terms for any publically available version or derivative of this code cannot be changed. i.e. this code cannot simply be copied and put under another distribution licence [including the GNU Public Licence.] Monotype Imaging License Agreement 1 Software shall mean the digitally encoded, machine readable, scalable outline data as encoded in a special format as well as the UFST Software.
Page 34 Preface > Legal and Safety Information Energy Saving Control Function The device comes equipped with energy-saving functionality for automatically transitioning to Sleep to minimize power consumption after a certain amount of time elapses since the device was last used. Sleep The device automatically enters Sleep when 1 minute have passed since the device was last used.
Page 35 Preface > About this Operation Guide About this Operation Guide This Operation Guide contains the following chapters. Chapter Contents Includes information about operating precautions, trademarks, and this manual. Preface Provides information about part names, connecting cables, and setting up and Preparation before Use configuring the machine.
Page 36 Preface > About this Operation Guide Job types for which each function can be set are shown with icons. Icon Description Icon Description This function can be set while copying a This function can be set while printing from USB document.
Page 37 Preface > About this Operation Guide Originals and Paper Sizes This section explains the notation used in this guide when referring to sizes of originals or paper sizes. Icons on the Touch Panel The following icons are used to indicate originals and paper placement directions on the touch panel. Originals Paper Horizontal direction...
Page 38 Preface > About this Operation Guide 1-14...
Page 39 Preparation before This chapter explains the following topics: Part Names ................................ 2-2 Machine ..............................2-2 Operation Panel ............................2-5 Touch Panel ............................. 2-6 Determining the Connection Method and Preparing Cables ................2-7 Connection Example ..........................2-7 Preparing Necessary Cables ........................2-8 Connecting Cables .............................
Page 40 Preparation before Use > Part Names Part Names Machine 1 Platen 2 Slit Glass 3 Operation Panel 4 Top Cover 5 Front Cover 6 USB Memory Slot 7 Paper Gauge 8 Toner Container Lock Lever 9 Toner Container 10 Developer Unit 11 Duplex Front Cover...
Page 41 Preparation before Use > Part Names 12 Document Processor 13 Inner Tray 14 Paper Length Guide 15 Paper Width Guides 16 Paper Width Adjusting Tab 17 Paper Size Dial 18 Cassette 1 19 Paper Width Guides 20 Multi Purpose Tray (MP Tray) 21 Support Tray Section of the Multi Purpose Tray 22 Handholds 23 Rear Unit...
Page 42 Preparation before Use > Part Names 26 Document Processor Cover 27 Original Width Guides 28 Original Table 29 Original Eject Table 30 Original Stopper 31 Document Processor Open/Close Handle 37 39 32 Option Interface Slot 33 USB Interface Connector 34 Network Interface Connector/Indicators 35 LINE Connector * 36 TEL Connector * 37 Rear Cover...
Page 43 Preparation before Use > Part Names Operation Panel Displays the System Menu/Counter Ends operation (logs out) screen. on the Administration screen. Displays the Status/Job Displays the Copy Puts the machine into Sleep Cancel screen. screen. Mode. Recovers from Sleep if in Sleep Mode. Lit when the machine's Displays the Favorites Displays the screen for...
Page 44 Preparation before Use > Part Names Touch Panel Displays the status of the Displays the time and number of Ready to copy. 10:10 equipment as well as necessary Copy Copies copies. operation messages. Paper Zoom Density Selection 100% Normal 0 Displays available functions.
Page 45 Preparation before Use > Determining the Connection Method and Preparing Cables Determining the Connection Method and Preparing Cables Check the method to connect the equipment to a PC or network, and prepare the necessary cables for your environment. Connection Example Determine the method to connect the equipment to a PC or network by referring to the illustration below.
Page 46 Preparation before Use > Determining the Connection Method and Preparing Cables Preparing Necessary Cables Prepare the necessary cables according to the interface you use. Connection Environment Function Necessary Cable Connect a LAN cable to the • Printer LAN (10Base-T, 100Base-TX, or machine.
Page 47 Preparation before Use > Connecting Cables Connecting Cables Connecting LAN Cable The equipment can be connected with a network cable and used as a network printer or network scanner. Power Off. Check that the indicators are off. Connect the machine. Connect the LAN cable to the network interface located on left side of the body.
Page 48 Preparation before Use > Connecting Cables Connecting USB Cable The equipment can be connected with a USB cable and used as a printer or scanner in an environment where there is no network. Power Off. Check that the indicators are off. Connect the machine.
Page 49 Preparation before Use > Power On/Off Power On/Off Power On When the main power indicator is lit... (Recovery from sleep) Main Power indicator Press the Power key. When the main power indicator is off... Turn the main power switch on. IMPORTANT When turning off the main power switch, do not turn on the main power switch again immediately.
Page 50 Preparation before Use > Power On/Off When turning off the main power switch Note that when the main power switch is turned off, the machine will be unable to automatically receive print data from computers or faxes. Press the Power key. Check that the indicators are off.
Page 51 Preparation before Use > Installing Software Installing Software Install appropriate software on your PC from the included Product Library DVD (Product Library) if you want to use the printer function of this machine or perform TWAIN / WIA transmission or Network FAX transmission from your PC. NOTE Installation on Windows must be done by a user logged on with administrator privileges.
Page 52 Preparation before Use > Installing Software Install using Express Mode. Select the print system to be installed. Customize the print system name if the print system is connected via a network. Start installing. NOTE The machine cannot be detected unless it is on. If the computer fails to detect the machine, verify that it is connected to the computer via a network or USB cable and that it is turned on and click Reload.
Page 53 Preparation before Use > Installing Software Installing Printer Driver in Macintosh The machine's printer functionality can be used by a Macintosh computer. NOTE When printing from a Macintosh computer, set the machine’s emulation to “KPDL” or “KPDL(Auto)”. For details about the configuration method, refer to Printer on page 9-16.
Page 54 Preparation before Use > Installing Software Configure the printer. Display the window. Click the IP icon for an IP connection or the AppleTalk icon for an AppleTalk connection and then enter the IP address and printer name. Select the options available for the machine and click Continue. The selected machine is added.
Page 55 Preparation before Use > Installing Software Setting TWAIN Driver Register this machine to the TWAIN Driver. Display the screen. Select Start button of the Windows display, All Programs, Twain Driver Setting and then TWAIN TWAIN Driver Setting. Click Add. Configure TWAIN Driver. Enter the machine name.
Page 56 Preparation before Use > Installing Software Setting WIA Driver Register this machine to the WIA Driver. Instructions are based on interface elements as they appear in Windows 7. NOTE The following is not necessary to register when using the machine possesses an IP address or host name that you have specified during installation of WIA Driver.
Page 57 Preparation before Use > Energy Saver function Energy Saver function Sleep and Auto Sleep To enter Sleep, press the Power key. Touch panel and all indicators on the operation panel will go out to save a maximum amount of power except the Main Power indicator. This status is referred to as Sleep.
Page 58 Preparation before Use > Machine Setup Wizard Machine Setup Wizard The Machine Setup Wizard is launched when the equipment is turned on for the first time after being installed. System Menu/Counter. 10:10 Machine setup 1. Date/Time 2. Network This wizard will help you set up your machine.
Page 59 Preparation before Use > Embedded Web Server (Settings for E-mail) Embedded Web Server (Settings for E-mail) Embedded Web Server is a tool used for tasks such as verifying the operating status of the machine and changing the settings for security, network printing, E-mail transmission and advanced networking. NOTE Here, information on the FAX settings has been omitted.
Page 60 Preparation before Use > Embedded Web Server (Settings for E-mail) Sending E-mail Specifying the SMTP settings allows you to send images loaded onto this machine as E-mail attachments. To use this function, this machine must be connected to a mail server using the SMTP protocol. Before sending images loaded onto this machine as E-mail attachments, check the following: •...
Page 61 Preparation before Use > Embedded Web Server (Settings for E-mail) Item Description Login Password When Other is selected for Authenticate, the password set here will be used for authentication. The maximum length of the login password is 64 characters. POP before SMTP Set the amount of time to wait before time-out in seconds when you have Timeout selected POP before SMTP as the Authentication Protocol.
Page 62 Preparation before Use > Embedded Web Server (Settings for E-mail) 2-24...
Page 63 Common Operations This chapter explains the following topics: Loading Paper ..............................3-2 Before Loading Paper ..........................3-2 Loading Paper in the Cassettes ....................... 3-3 Loading Paper in the Multi Purpose Tray ....................3-7 Loading Originals ............................. 3-12 Placing Originals on the Platen ......................3-12 Loading Originals in the Document Processor ..................
Page 64 Common Operations > Loading Paper Loading Paper Paper can be loaded standardly in the cassette and the multi purpose tray. A paper feeder is also available as an option (refer to Optional Equipment on page 11-2). Before Loading Paper When you open a new package of paper, fan the sheets to separate them slightly prior to loading in the following steps. Bend the whole set of sheets to swell them in the middle.
Page 65 Common Operations > Loading Paper Loading Paper in the Cassettes The standard cassette will each hold plain paper, recycled paper or color paper. The standard cassette holds up to 500 sheets of plain paper (80 g/m²). The following paper sizes are supported: A4, A5, A6, B5, Legal, Letter, Other (Folio, Oficio II, Executive, Statement, 16K and Envelope C5).
Page 66 Common Operations > Loading Paper Adjust the cassette size to reflect the size of paper being loaded. Paper sizes are marked on the cassette. NOTE If you are going to set paper that is longer than A4, pull out the extension cassettes pushing the lock lever one by one and adjust them to the desired paper size.
Page 67 Common Operations > Loading Paper Load paper IMPORTANT Load the paper with the print side facing down. Before loading the paper, be sure that it is not curled or folded. Paper that is curled or folded may cause paper jams. Do not load more paper than will fit under the load limits on the paper width guides.
Page 68 Common Operations > Loading Paper There is a paper gauge on the right side of the front of the paper cassette to indicate the remaining paper supply. When paper is exhausted, the pointer will go down to the level of (empty).
Page 69 Common Operations > Loading Paper Loading Paper in the Multi Purpose Tray The multi purpose tray will hold up to 100 sheets of A4 or smaller plain paper (80 g/m²) . The multi purpose tray accepts paper sizes from A4 to A6 and Hagaki and from Legal to Statement, and 16K. Be sure to use the multi purpose tray when you print on any special paper.
Page 70 Common Operations > Loading Paper Load paper. Insert the paper along the paper width guides into the tray until it stops. IMPORTANT Curled paper must be uncurled before use. Do not load paper above the triangle mark located on the width guide. If the paper is considerably curled in one direction, for example, if the paper is already printed on one side, try to roll the paper in the opposite direction to counteract the curl.
Page 71 Common Operations > Loading Paper Loading Envelopes 5 envelope may be loaded in the multi purpose tray. Acceptable envelope sizes are as follows. Acceptable Envelope Size Hagaki 148 × 100 (mm) Oufuku Hagaki 148 × 200 (mm) Youkei 2 162 × 114 (mm) Youkei 4 235 ×...
Page 72 Common Operations > Loading Paper Press the envelope switches (green). Press the two envelope switches (green) to change the paper feed mode to envelope mode. CAUTION The fuser unit inside the printer is hot. Do not touch it with your hands as it may result in burn injury.
Page 73 Common Operations > Loading Paper When you load envelopes or cardstock in the multi purpose tray Close the flap. Return postcard Cardstock Portrait form Landscape form (Oufuku Hagaki) (Hagaki) envelopes envelopes Load envelope with the print side facing up. IMPORTANT Use unfolded return postcard (Oufukuhagaki).
Page 74 Common Operations > Loading Originals Loading Originals Placing Originals on the Platen You may place books or magazines on the platen in addition to ordinary sheet originals. NOTE Before opening the document processor, be sure that there are no originals left on the original table or on the original eject table.
Page 75 Common Operations > Loading Originals Loading Originals in the Document Processor The document processor automatically scans each sheet of multiple originals. Both sides of two-sided originals are scanned. Originals Supported by the Document Processor Weight 50 to 120 g/m² (duplex: 50 to 110 g/m²) Size Maximum A4 to Minimum A5 Maximum Legal to Minimum Statement...
Page 76 Common Operations > Loading Originals Load Originals. Put the side to be scanned (or the first side of two-sided originals) face-up. Slide the leading edge into the document processor as far as it will go. NOTE Ensure that loaded originals do not exceed the level indicator. Exceeding the maximum level may cause the originals to jam (see the figure).
Page 77 Common Operations > Checking the Equipment's Serial Number Checking the Equipment's Serial Number The equipment's serial number is printed in the location shown in the figure. XXXXXXXXX NOTE You'll need the equipment's serial number when contacting your Service Representative. Please check the number before contacting your Service Representative.
Page 78 Common Operations > Checking the Counter Checking the Counter Check the number of pages printed and scanned. Display the screen. System Menu/Counter. 10:10 System Menu Quick Setup Wizard Language Report Counter Use [ ] or [ ] to scroll up and down. Check the counter.
Page 79 Common Operations > Login/Logout Login/Logout If user login administration is enabled, it is necessary to enter the login user name and password to use the machine. Refer to Adding a User on page 9-29 for the default login user name and password. NOTE You will be unable to login if you forget your login user name or login password.
Page 80 Common Operations > Login/Logout Log in. Enter login user name and password. 10:10 Login User Name Keyboard 4000 Login Password Keyboard **** Menu Login NOTE If Network Authentication is selected as the user authentication method, either Local or Network can be selected as the authentication destination. Simple Login Select the user to login.
Page 81 Common Operations > Favorites Favorites Frequently used functions can be registered as favorites so that they can be called up easily. The following functions are pre-registered on this machine. You can delete these functions as well as register new functions. •...
Page 82 Common Operations > Favorites NOTE Press [Application] to display the Application screen. You can install applications that enable your daily work to be accomplished more efficiently. For the applications, see Favorites/ Application on page 9-15. Select the function. 10:10 Favorites ID Card Copy Paper Saving Copy Scan to PC(Addre...
Page 83 Common Operations > Favorites Check the settings. Check the settings and change or add information as needed. [Name] Select the item that you want to change. 10:10 Add - Confirmation Name Sending Job - E-mail Job Type Multi Sending Number Auto Owner Admin...
Page 84 Common Operations > Favorites [Functions] Select the item that you want to change. 10:10 10:10 Add - Confirmation Functions Permission Private File Format Destination Address Book Original Size Functions Original Orientation Top Edge on Left Function Type Wizard Duplex 1-sided Cancel <...
Page 85 Common Operations > Favorites Editing and Deleting Favorites This section describes how to edit name and permission of the registered favorites and how to delete favorites. Display the screen. Select the function. 10:10 Favorites ID Card Copy Paper Saving Copy Scan to PC(Addre ss Entry) Scan to PC(Addre...
Page 86 Common Operations > Favorites [Permission] 10:10 10:10 Favorites:E-mail TX Permission Permission Shared Private Destination Address Book Shared Functions Function Type Wizard Cancel < Back Save Cancel Configures permission settings for favorites to determine how they are shared with other users. Register the favorite.
Page 87 Common Operations > Favorites Using Favorites Call up settings from a favorite. Display the screen. Select a favorite. Select the function. 10:10 Favorites ID Card Copy Paper Saving Copy Scan to PC(Addre ss Entry) Scan to PC(Addre Scan to E-mail(A Scan to E-mail(A ss Book) ddress Entry)
Page 88 Common Operations > Favorites When using the program mode Select a favorite to call up registered settings. Press the Start key to start the job. 3-26...
Page 89 Common Operations > Shortcuts Shortcuts Frequently used function screens can be registered as shortcuts so that they can be called up easily. Registering Shortcuts You can register up to 2 shortcuts for copying functions, sending functions, and functions set for document box. The following types of shortcuts are available: Private Shortcut Private shortcuts are only available for use by the logged in user.
Page 90 Common Operations > Shortcuts Select the function. Select the functions. 10:10 Add - Functions Paper Selection Zoom Density Duplex Cancel < Back Next > Select the function screen to display with the shortcut. Enter the shortcut name. Up to 24 characters can be entered. Refer to Character Entry Method on page 11-7 for details on entering characters.
Page 91 Common Operations > Shortcuts Editing and Deleting Shortcuts Change shortcut number/name or delete shortcut. Display the screen. Ready to copy. 10:10 Ready to copy. 10:10 Copy Copies Functions Original Size Paper Zoom Density Selection Original Orientation 100% Normal 0 Top Edge on Left Original Image Text+Photo Duplex...
Page 92 Common Operations > Shortcuts Register the shortcut. Ready to copy. 10:10 Edit - Confirmation Number Shortcut 1 Name Shortcut 1 Functions Zoom Cancel < Back Save To delete Ready to copy. 10:10 Ready to copy. 10:10 Add/Edit Shortcut Delete Private Shortcut 1 Edit Private Shortcut 2 Delete...
Page 93 Common Operations > Quick Setup Wizard Quick Setup Wizard Make the following basic settings as instructed by the Wizard: Paper Setup Sets the paper size and media type for the paper cassettes and the multi purpose tray. 1. Cassette 1 Cassette 1 - Paper Size*, Cassette 1 - Media Type 2.
Page 94 Common Operations > Quick Setup Wizard Configure the function. System Menu/Counter. 10:10 FAX Setup 1. Dialing/RX Mode 2. Local FAX Info. 3. Sound Volume 4. Rings This wizard will help you set the basic settings to use the fax. 5. Redial Next >...
Page 95 Common Operations > Help Screen Help Screen If you have difficulty operating the machine, you can check how to operate it using the touch panel. When the [?] (help) is displayed on the touch panel, you can press it to display the Help screen. Ready to copy.
Page 96 Common Operations > Canceling Jobs Canceling Jobs Cancel any print or send job being executed. Press the Stop key. Cancel a job. When there is a job is being scanned Canceling... 10:10 Job No.:0001 Job Name:doc00000120101010101010 Scanned Pages Cancel Canceling… will be displayed, and the current job will be canceled. When there is a job printing or on standby The job will be canceled.
Page 97 Common Operations > Using Various Functions Using Various Functions This section describes common functionality that can be configured for copying, sending, and the document box. Display the screen. Press the key of each function. When using USB memory, plug it into the USB memory slot . Press [Yes] on the displayed screen.
Page 98 Common Operations > Using Various Functions Common Functionality Functionality related to originals What do you want to do? Reference Page Specify the original size. Original Size  page 3-37 Specify the original orientation to scan in the correct direction. Original Orientation ...
Page 99 Common Operations > Using Various Functions Original Size Scan to Copy Send Specify the original size to be scanned. Metric Select from A4, A5, A6, B5, B6, or Folio. Executive inch Select from Letter, Legal, Statement, , or Oficio II. Others Select from 16K, ISO B5, Envelope #10, Envelope #9, Envelope #6, Envelope Monarch, Envelope DL Envelope C5, Hagaki, Oufukuhagaki, Youkei 4, Youkei 2, or Custom*...
Page 100 Common Operations > Using Various Functions Original Orientation Scan to Copy Send Select the orientation of the original document top edge to scan correct direction. To use any of the following functions, the document's original orientation must be set. • Duplex •...
Page 101 Common Operations > Using Various Functions Duplex Scan to Send Select the type and orientation of the binding based on the original. 1-sided Set when using a 1-sided sheet original. 2-sided Set when using a 2-sided sheet original that will be bound on the left or right.
Page 102 Common Operations > Using Various Functions Select the type of original. [2-sided] Ready to send. 10:10 Duplex 1-sided 2-sided Others Cancel [Others] Ready to send. 10:10 Duplex 1-sided 2-sided Others Cancel Select the type of original. Ready to send. 10:10 Ready to send.
Page 103 Common Operations > Using Various Functions Continuous Scan Scan to Copy Send Scan a large number of originals in separate batches and then produce as one job. Originals will be scanned continuously until you press [Finish Scan]. Display the screen. Referring to Using Various Functions on page 3-35, display the screen.
Page 104 Common Operations > Using Various Functions Finish scanning. Place the originals and press Start key. 10:10 Job No.:0003 Job Name:doc00000320101010101010 Scanned Pages Cancel Finish Scan Start copying, sending, or storing. 3-42...
Page 105 Common Operations > Using Various Functions Paper Selection Print from Copy Select the cassette or multi-purpose tray that contains the required paper size. NOTE Specify in advance the size and type of the paper loaded in the cassette (refer to Quick Setup Wizard on page 3-31). Display the screen.
Page 106 Common Operations > Using Various Functions Collate Print from Copy Collate the output by page. Collate Scan multiple originals and deliver complete sets of copies as required according to page number. Display the screen. Referring to Using Various Functions on page 3-35, display the screen. Press [Collate].
Page 107 Common Operations > Using Various Functions Density Scan to Copy Send Adjust density using 7 levels. Display the screen. Referring to Using Various Functions on page 3-35, display the screen. Copy Scan to USB Ready to copy. 10:10 Ready to store in Box. 10:10 Copy Copies...
Page 108 Common Operations > Using Various Functions Scan Resolution Scan to Send Select fineness of scanning resolution. The selectable resolution is [200 × 100dpi], [200 × 200dpi Fine], [200 × 400dpi Super], [300 × 300dpi], [400 × 400dpi Ultra], or [600 × 600dpi]. NOTE The larger the number, the better the image resolution.
Page 109 Common Operations > Using Various Functions Original Image Scan to Copy Send Select original image type for best results. Text+Photo Best for originals which contain a mixture of text and photos. Photo Best for photographs. Text Sharply renders pencil text and fine lines. Graphic/Map* Best for graphics and maps.
Page 110 Common Operations > Using Various Functions Sharpness Scan to Copy Send Adjust the sharpness of the image. When copying penciled originals with rough or broken lines, clear copies can be taken by adjusting sharpness toward [Sharpen]. When copying images made up of patterned dots such as magazine photos, in which moire* patterns appear, edge softening and weakening of the moire effect can be obtained by setting the sharpness toward [Blur].
Page 111 Common Operations > Using Various Functions Background Density Adjust Scan to Copy Send Remove dark background from originals, such as newspapers. Do not use this function. Auto Adjusts the density automatically based on the original. Manual Manually adjust the density. Display the screen.
Page 112 Common Operations > Using Various Functions Zoom Scan to Send Reduce or enlarge original to send or store size. 100% Reproduces the original size. Auto Adjust the image to match the send or store size. NOTE Original Size (page 3-37), Sending Size (page 6-37), Storing Size (page 7-14), and Zoom are related to each other. Refer to Sending Size on page 6-37 and Storing Size on page 7-14.
Page 113 Common Operations > Using Various Functions File Format Scan to Send Specify the image file format. In addition, you can adjust the image quality level. Saves or sends a PDF file. You can specify the format that comply with PDF/A. TIFF Saves or sends a TIFF file.
Page 114 Common Operations > Using Various Functions Select the file format. [PDF], [TIFF], [JPEG], or [XPS] 10:10 Ready to send. File Format TIFF JPEG Others Cancel Next > [Others] 10:10 Ready to send. File Format TIFF JPEG Others Cancel Next > Select the file format.
Page 115 Common Operations > Using Various Functions Color Selection Scan to Send Select the color mode setting. Auto (Color/Gray) Automatically detects whether the document is color or black and white, and scan color documents in Full Color and black and white documents in Grayscale. Auto (Color/B &...
Page 116 Common Operations > Using Various Functions Job Finish Notice Scan to Print from Copy Send Send e-mail notice when a job is complete. User can be notified of the completion of a copy job while working at a remote desk, saving the time spent waiting beside the machine for copying to finish.
Page 117 Common Operations > Using Various Functions Select the e-mail address from an external address book. Ready to copy. 10:10 Job Finish Notice - Settings Address Book Ext. Address Book Address Entry My Address Cancel < Back Next > For details on the External Address Book, refer to Embedded Web Server Operation Guide. Enter the e-mail address directly.
Page 118 Common Operations > Using Various Functions File Name Entry Scan to Copy Send Add a file name. Additional information such as Job No. and Date and Time can also be set. You can check a job history or job status using the job name, date and time, or job number specified here.
Page 119 Common Operations > Using Various Functions Priority Override Print from Copy Suspend the current job and give a new job top priority. The suspended job resumes after the other job is finished. NOTE This function is not available if current job was an override. Priority override may not be available depending on the status of the current print job and memory usage.
Page 120 Common Operations > Using Various Functions 3-58...
Page 121 Copying This chapter explains the following topics: Basic Operation ..............................4-2 Copying Functions ............................. 4-4 Zoom ................................ 4-5 Duplex ..............................4-7 Combine ..............................4-10 EcoPrint ..............................4-13...
Page 122 Copying > Basic Operation Basic Operation Press the Copy key NOTE If the touch panel is turned off, press the Power key and wait for the machine to warm up. Place the originals For details, refer to Loading Originals on page 3-12. Selecting the functions Ready to copy.
Page 123 Copying > Basic Operation Start copying Press the Start key to start copying.
Page 124 Copying > Copying Functions Copying Functions Copy screen shows the commonly used functions. By pressing [Functions], other selectable functions will be shown as a list. Use [ ] or [ ] to select the function. What do you want to do? Reference Page Specify the paper size and type.
Page 125 Copying > Copying Functions Zoom Adjust the zoom to reduce or enlarge the image. Auto A4: 141% A6: 70% Adjusts the image to match the paper size. Standard Zoom Adjusts the image to match present sizes. Model Zoom Level Model Zoom Level (Original Copy) (Original Copy)
Page 126 Copying > Copying Functions Ready to copy. 10:10 Copy Copies Paper Zoom Density Selection 100% Normal 0 Duplex Combine Collate 1-sided>>1-sided Functions Favorites Select the function. [Auto] Ready to copy. 10:10 Zoom 100% Auto Standard Zoom Others Zoom Entry Cancel Next >...
Page 127 Copying > Copying Functions Duplex Copy 2-sided documents. 1-sided>>1-sided Prints 1-sided to 1-sided. 1-sided>>2-sided Prints 1-sided to 2-sided. 2-sided>>1-sided Prints 2-sided to 1-sided. 2-sided>>2-sided Prints 2-sided to 2-sided. Others Duplex 1-sided>>1-sided Prints 1-sided to 1-sided. 1-sided>>2-sided Prints 1-sided to 2-sided. 2-sided>>1-sided Prints 2-sided to 1-sided.
Page 128 Copying > Copying Functions Ready to copy. 10:10 Copy Copies Paper Zoom Density Selection 100% Normal 0 Duplex Combine Collate 1-sided>>1-sided Functions Favorites Select the function. [1-sided>>1-sided], [1-sided>>2-sided], [2-sided>>1-sided], or [2-sided>>2-sided] Ready to copy. 10:10 Duplex 1-sided>>1-sided 1-sided>>2-sided 2-sided>>1-sided 2-sided>>2-sided Others Cancel [Others]...
Page 129 Copying > Copying Functions Select the binding edge of the finished copies. Ready to copy. 10:10 Ready to copy. 10:10 Duplex - Duplex Duplex - Binding in Finishing Duplex Left/Right 2-sided>>2-sided Binding in Original Left/Right Binding in Finishing Left/Right Original Orientation Top Edge on Left Cancel <...
Page 130 Copying > Copying Functions Combine Combine 2 or 4 original sheets into 1 copied page. You can select the page layout or the type of boundary lines around the pages. 2 in 1 Copies 2 originals onto each page. 4 in 1 Copies 4 originals onto each page.
Page 131 Copying > Copying Functions Display the screen. Referring to Basic Operation on page 4-2, display the screen. Ready to copy. 10:10 Copy Copies Paper Zoom Density Selection 100% Normal 0 Duplex Combine Collate 1-sided>>1-sided Functions Favorites Select the function. [2 in 1] or [4 in 1] Ready to copy.
Page 132 Copying > Copying Functions Sets the boundary line type. Ready to copy. 10:10 Ready to copy. 10:10 Combine - Others Combine - Border Line Combine None 2 in 1 (L to R/T to B) Border Line Solid Line None Original Orientation Dotted Line Top Edge on Left Positioning Mark...
Page 133 Copying > Copying Functions EcoPrint Use EcoPrint to save toner when printing. Use this function for test copies or any other occasion when high quality print is not required. Display the screen. Referring to Basic Operation on page 4-2, display the screen. Ready to copy.
Page 134 Copying > Copying Functions 4-14...
Page 135 Printing This chapter explains the following topics: Printing from Applications ..........................5-2 Printing Data Saved on the Printer ........................5-5 Private Print ............................. 5-5 Proof and Hold ............................5-7 Automatic Delete Setting for Temporary Documents ................5-10...
Page 136 Printing > Printing from Applications Printing from Applications This section provides basic instructions for printing documents. Instructions are based on interface elements as they appear in Windows 7. You can print documents created on your computer once you install the printer driver from the included DVD (Product Library).
Page 137 Printing > Printing from Applications Select the Basic tab. Click Page Sizes button to select the paper size. To print on the special paper such as recycled paper, click the Media Type menu and select the media type. Click Source and select the paper source. NOTE If you choose Auto Select, papers are supplied automatically from the paper source loaded with paper of optimum size and type.
Page 138 Printing > Printing from Applications Start printing. Click OK button. NOTE Click the tabs on the print settings screen and configure the print settings as necessary. For more information, refer to the Printing System Driver User Guide. Printing Using Half Speed Mode When printing on a paper with a smooth surface or thick paper, adjust the printing speed using the printer driver.
Page 139 Printing > Printing Data Saved on the Printer Printing Data Saved on the Printer Print data can be saved in the machine's Job Box and printed when needed. Private Print Private Print stores the print data which is printed by using the printer driver as a Private Print. Refer to the Printing System Driver User Guide on how to print a job as Private Print using the printer driver.
Page 140 Printing > Printing Data Saved on the Printer Print and delete the document. To print the document Document Box. 10:10 Job Box - Private Print doc 4100908135138 doc 0100908134821 Menu Cancel < Back Print NOTE The password entry screen will be displayed. Enter the password using the numeric keys. Document Box.
Page 141 Printing > Printing Data Saved on the Printer Proof and Hold Proof and Hold stores the print data which is printed by using the printer driver as a Proof and Hold Print job. Refer to the Printing System Driver User Guide on how to print a job as Proof and Hold Print job using the printer driver. NOTE RAM disk mode must be enabled.
Page 142 Printing > Printing Data Saved on the Printer Printing and Deleting the Document You can print and delete documents stored in the Proof and Hold box. Display the screen. Document Box. 10:10 Job Box Removable Memory Document Box. 10:10 Job Box Sub Address Box Polling Box Private Print...
Page 143 Printing > Printing Data Saved on the Printer To delete Document Box. 10:10 Job Box - Proof and Hold doc 100831170850 doc 100831170814 doc 100831170659 doc 100831170519 Menu Cancel < Back Print Select the document you wish to delete and press [(Delete)] (the trash can icon).
Page 144 Printing > Printing Data Saved on the Printer Automatic Delete Setting for Temporary Documents This setting specifies that documents, such as Private Printing, or Proof and Hold Printing, saved temporarily in the job box are automatically deleted after they have been saved for a set time. Temporary documents are not automatically deleted.
Page 145 Sending This chapter explains the following topics: Basic Operation ..............................6-2 Preparation for Sending a Document to a PC ....................6-5 Checking What to Enter for [Host Name] ....................6-5 Checking What to Enter for [Login User Name] ..................6-6 Creating a Shared Folder ........................
Page 146 Sending > Basic Operation Basic Operation This machine can send a scanned image as an attachment to an E-mail message or to a PC linked to the network. In order to do this, it is necessary to register the sender and destination (recipient) address on the network. A network environment which enables the machine to connect to a mail server is required in order to send e-mail.
Page 147 Sending > Basic Operation Press the Send key NOTE If the touch panel is turned off, press the Energy Saver key or the Power key and wait for the machine to warm up. Place the originals For details, refer to Loading Originals on page 3-12. Specifying destination Select the destination to which to send an image.
Page 148 Sending > Basic Operation Start sending Press the Start key to start sending.
Page 149 Sending > Preparation for Sending a Document to a PC Preparation for Sending a Document to a PC Check the information that needs to be set on the machine and create a folder to receive the document on your computer. Screens of Windows 7 are used in the following explanation. The details of the screens will vary in other versions of Windows.
Page 150 Sending > Preparation for Sending a Document to a PC Checking What to Enter for [Login User Name] Check the domain name and user name for logging onto Windows. Display the window. From the Start menu, select All Programs (or Programs), Accessories and then Command Prompt.
Page 151 Sending > Preparation for Sending a Document to a PC Creating a Shared Folder Create a shared folder to receive the document in the destination computer. NOTE If there is a workgroup in System Properties, configure the settings below to limit folder access to a specific user or group.
Page 152 Sending > Preparation for Sending a Document to a PC Configures permission settings. In Windows XP, select Share this folder and click the Permissions button. Enter the user name in the text box. Click the [Location] button and select the desired location. To select the search target, click a location to select it.
Page 153 Sending > Preparation for Sending a Document to a PC Select the entered user, select the Change and Read permissions. In Windows XP, go to step 6. NOTE "Everyone" gives sharing permission to everyone on the network. To strengthen security, it is recommended that you select Everyone and remove the Read permission checkmark.
Page 154 Sending > Preparation for Sending a Document to a PC Checking the [Path] Check the share name of the shared folder that will be the destination for the document. Display the window. Enter "\\pc001" in "Program and File Search" in the Start menu. In Windows XP, click Search in the Start menu, select All files and folders, and search for the destination computer to which the file will be sent.
Page 155 Sending > Preparation for Sending a Document to a PC Configuring Windows Firewall (for Windows 7) Permit sharing of files and printers and set the port used for SMB transmission. NOTE Log on to Windows with administrator privileges. Check file and printer sharing. From the Start menu, select Control Panel, System and Security, and Allow a program through Windows Firewall.
Page 156 Sending > Preparation for Sending a Document to a PC 6-12...
Page 157 Sending > Preparation for Sending a Document to a PC Select Specific local ports, and enter "139". Make sure all checkboxes are selected. 6-13...
Page 158 Sending > Preparation for Sending a Document to a PC Enter "Scan to SMB" in "Name" and click Finish. In Windows XP or Windows Vista From the Start menu, select Control Panel, System and Security (or Security Center), and then Check Firewall Status) (or Windows Firewall). If the User Account Control dialog box appears, click the Continue button.
Page 159 Sending > Specifying Destination Specifying Destination Select the destination to which to send an image. Select the destination using either of the following methods. • Choosing from the Address Book (page 6-15) • Choosing by One Touch Key (page 6-17) •...
Page 160 Sending > Specifying Destination Destination Search Ready to send. 10:10 Searches by destination name. Address Book (All) 123456 123456 Advanced search by type of registered destination (E- 123456 123@456789.co... mail, Folder (SMB/FTP), FAX or Group). 123456 12345.com 123456 11111.com Menu Cancel <...
Page 161 Sending > Specifying Destination Choosing by One Touch Key Select the destination using the One Touch Keys. NOTE For more information on adding One Touch keys, refer to Adding a Destination on One Touch Key on page 6-33. Display the screen. Referring to Basic Operation on page 6-2, display the screen.
Page 162 Sending > Specifying Destination Entering a New E-mail Address Enter the desired e-mail address. NOTE Access the Embedded Web Server beforehand and specify the settings required for sending e-mail. For details, refer to Embedded Web Server (Settings for E-mail) on page 2-21. Display the screen.
Page 163 Sending > Specifying Destination Specifying a New PC Folder Specify either the desired shared folder on a computer or an FTP server as the destination. NOTE Refer to Creating a Shared Folder on page 6-7 for details on how to share a folder. Be sure that SMB Protocol or FTP in the Embedded Web Server is On.
Page 164 Sending > Specifying Destination Item Data to be entered Max. characters Login User Name User name to access the PC Up to 64 characters Domain name/User name For example, abcdnet\james.smith. User name@Domain name For example, james.smith@abcdnet Login Password Password to access the PC Up to 64 characters For send to folder (FTP) Item...
Page 165 Sending > Specifying Destination Accept the destinations. Ready to send. 10:10 Folder - Confirmation Host Name Path Port Login User Name Menu Cancel < Back Destinations can be changed later. Refer to Checking and Editing Destinations on page 6-22. 6-21...
Page 166 Sending > Specifying Destination Checking and Editing Destinations Check and edit a selected destination. Display the screen. Referring to Specifying Destination on page 6-15, specify the destination. Ready to send. 10:10 Send Dest. : Check bbb@abc.com One Touch Key Address Book Ext Address Book E-mail Folder...
Page 167 Sending > Specifying Destination Sending to Different Types of Destinations (Multi Sending) You can specify destinations that combine e-mail addresses, folders (SMB or FTP) and fax numbers*. This is referred to as Multi Sending. This is useful for sending to different types of destination (e-mail addresses, folders, etc.) in a single operation.
Page 168 Sending > Registering Destinations in the Address Book Registering Destinations in the Address Book Add a new destination to the Address Book. There are two registering methods, contacts and groups. When adding a group, enter the group name and select group members from the Address Book. Adding a Contact A maximum of 200 contact addresses can be registered.
Page 169 Sending > Registering Destinations in the Address Book Enter the destination name. Up to 32 characters can be entered. Refer to Character Entry Method on page 11-7 for details on entering characters. Enter the address number. Select the item that you want to change. 10:10 Ready to send.
Page 170 Sending > Registering Destinations in the Address Book Refer to Character Entry Method on page 11-7 for details on entering characters. The Folder (SMB) Address Enter Host Name, Path, Port, Login User Name and Login Password. Ready to send. 10:10 Host Name Path Port...
Page 171 Sending > Registering Destinations in the Address Book Confirm the connection status. Ready to send. 10:10 10:10 Menu Connection Test Host Name Path Port Login User Name Menu Cancel Close Connected. appears when connection to the destination is correctly established. If Cannot connect.
Page 172 Sending > Registering Destinations in the Address Book Adding a Group Compile two or more contacts into a group. Designations in the group can be added at the same time. When adding a group, a maximum of 50 groups can be added in the Address Book. Before adding a group in the Address Book, the contacts to be included in the group must be added first.
Page 173 Sending > Registering Destinations in the Address Book Enter the group name. Up to 32 characters can be entered. Refer to Character Entry Method on page 11-7 for details on entering characters. Enter the address number. Ready to send. 10:10 Ready to send.
Page 174 Sending > Registering Destinations in the Address Book You can also press [Menu] to perform a more detailed search. Ready to send. 10:10 10:10 Address Book (Contact) Menu Narrow Down Sales department 1 0123456 Search (Name) Sales department 1 Search(No.) Support department 0234567 Sort (Name)
Page 175 Sending > Registering Destinations in the Address Book Editing and Deleting Address Book Entries Edit and delete the destinations (contacts) you added to the Address Book. Display the screen. Ready to send. 10:10 Send Dest. : Check Recall One Touch Key Address Book Ext Address Book E-mail...
Page 176 Sending > Registering Destinations in the Address Book Ready to send. 10:10 Edit - Confirm Name Sales department 1 Address Number Auto E-mail Address Cancel < Back Save To delete a member (group) To delete a member from a group, select the destination you wish to delete and press [(Delete)] (the trash can icon).
Page 177 Sending > Adding a Destination on One Touch Key Adding a Destination on One Touch Key Add a new destination (contact or group) on One Touch Key. Adding a Destination Add a new destination (contact or group). A maximum of 100 destinations can be registered. To register a destination to a One Touch Key, it must first be registered in the Address Book.
Page 178 Sending > Adding a Destination on One Touch Key You can also press [Menu] to perform a more detailed search. System Menu/Counter. 10:10 10:10 Address Book (All) Menu Narrow Down Sales department 1 0123456 Search (Name) Sales department 1 Search(No.) Support department 0234567 Sort (Name)
Page 179 Sending > Adding a Destination on One Touch Key Editing and Deleting One Touch Key Edit and delete the destinations you added to One Touch Key. Display the screen. Use [ ] or [ ] to scroll up and down. System Menu/Counter.
Page 180 Sending > Sending Functions Sending Functions Send screen shows the commonly used functions. By pressing [Functions], other selectable functions will be shown as a list. Use [ ] or [ ] to select the function. What do you want to do? Reference Page Select the file format for images being sent.
Page 181 Sending > Sending Functions Sending Size Select size of image to be sent. Same as Original Size Automatically sends the same size as the original. Metric Select from A4, A5, A6, B5, B6 or Folio. inch Select from Letter, Legal, Statement, Executive or Oficio II. Others Select from 16K, ISO B5, Envelope #10, Envelope #9, Envelope #6, Envelope Monarch, Envelope DL, Envelope C5, Hagaki, Oufukuhagaki, Youkei 4 or Youkei 2...
Page 182 Sending > Sending Functions [Metric], [inch] or [Others] Ready to send. 10:10 Ready to send. 10:10 Sending Size Sending Size - Metric Same as Metric Inch Original Size Others Cancel Cancel < Back Use [ ] or [ ] to scroll up and down. Select the desired size.
Page 183 Sending > Sending Functions File Separation Create several files by dividing scanned original data page by page, and send the files. NOTE Three-digit serial number such as abc_001.pdf, abc_002.pdf... is attached to the end of the file name. Display the screen. Referring to Basic Operation on page 6-2, display the screen.
Page 184 Sending > Sending Functions E-mail Subject/Body Add subject and body when sending a document. NOTE The subject can include up to 60 characters, and the body can include up to 500 characters. Display the screen. Referring to Basic Operation on page 6-2, display the screen. Ready to send.
Page 185 Sending > Sending Functions FTP Encrypted TX Encrypt images when using FTP. Encryption secures the document transmission. NOTE To use FTP encryption, set SSL to [On] in the Secure Protocol settings. For details, refer to Secure Protocol on page 9-21. Display the screen.
Page 186 Sending > WSD Scan WSD Scan WSD Scan saves images of originals scanned on this machine as files on a WSD-compatible computer. NOTE To use WSD Scan, confirm that the computer used for WSD scanning and the machine is network-connected, and WSD Scan (page 9-20) is set to [On] in the network settings.
Page 187 Sending > WSD Scan Display the screen. Ready to send. 10:10 Ready to send. 10:10 Send Dest. : Send Dest. : Check Check Recall Recall One Touch Key Address Book Ext Address Book WSD Scan E-mail Folder Functions Favorites Functions Favorites Scan the originals.
Page 188 Sending > WSD Scan Procedure from Your Computer Ready to send. 10:10 WSD Scan From Computer From Operation Panel Cancel Use the software installed on the computer to send the images. 6-44...
Page 189 Sending > Scanning using TWAIN Scanning using TWAIN This section explains how to scan an original using TWAIN. The procedure for scanning using the TWAIN driver is explained as an example. The WIA driver is used in the same way. Display the window.
Page 190 Sending > Scanning using TWAIN Item Detail This is used to check current settings and store frequently Configuration used settings. When the Configuration button is clicked, a setting screen opens with buttons for Details, Add current configuration, and Delete selected configuration.
Page 191 Document Box This chapter explains the following topics: Printing Documents Stored in Removable USB Memory ................... 7-2 Saving Documents to USB Memory (Scan to USB) ................... 7-5 Removing USB Memory ............................ 7-8 Functions for Document Box ..........................7-9 Duplex ..............................7-10 Encrypted PDF Password ........................
Page 192 Document Box > Printing Documents Stored in Removable USB Memory Printing Documents Stored in Removable USB Memory Plugging USB memory directly into the machine enables you to quickly and easily print the files stored in the USB memory without having to use a computer. The following file types can be printed: •...
Page 193 Document Box > Printing Documents Stored in Removable USB Memory Display the screen. Document Box. 10:10 Document Box. 10:10 Removable Memory Removable Memory 11-3-3.JPG 7-9-2.JPG 1/25 Menu Cancel Print Menu Cancel < Back Print When the machine reads the USB memory, Removable Memory screen may appear. NOTE If the screen does not appear, press the Document Box key and then [Removable Memory].
Page 194 Document Box > Printing Documents Stored in Removable USB Memory Select the functions. Ready to print from Box. 10:10 Print Copies Paper Collate Duplex Selection 1-sided Functions Cancel Select the function to use for Document Box. Press [Functions] to display other functions. For details, refer to Functions for Document Box on page 7-9.
Page 195 Document Box > Saving Documents to USB Memory (Scan to USB) Saving Documents to USB Memory (Scan to USB) This function allows you to store scanned image files in USB memory connected to the machine. You can store files in PDF, TIFF, JPEG or XPS format.
Page 196 Document Box > Saving Documents to USB Memory (Scan to USB) Display the screen. Document Box. 10:10 Removable Memory 1/25 Menu Cancel Print When the machine reads the USB memory, Removable Memory screen may appear. NOTE If the screen does not appear, press the Document Box key and then [Removable Memory].
Page 197 Document Box > Saving Documents to USB Memory (Scan to USB) For details, refer to Functions for Document Box on page 7-9. Start storing. Press the Start key to start storing. Remove the USB memory. For details, refer to Removing USB Memory on page 7-8.
Page 198 Document Box > Removing USB Memory Removing USB Memory Certain operations must be performed on the screen before USB memory can be removed. IMPORTANT Be sure to follow the proper procedure to avoid damaging the data or USB memory. Display the screen. Document Box.
Page 199 Document Box > Functions for Document Box Functions for Document Box Print or Store file screen in Document Box shows the commonly used functions. By pressing [Functions], other selectable functions will be shown as a list. Use [ ] or [ ] to select the function.
Page 200 Document Box > Functions for Document Box Duplex Print a document 1-sided or 2-sided. Select the original binding orientation and desired final binding orientation. 2-sided Print a 2-sided document so that the sheets are aligned properly for binding on the left or right 2-sided Print a 2-sided document so that the sheets are aligned properly for binding on the top.
Page 201 Document Box > Functions for Document Box Encrypted PDF Password Enter the preassigned password to print the PDF data. Display the screen. Referring to Printing Documents Stored in Removable USB Memory on page 7-2, display the screen. Ready to print from Box. Ready to print from Box.
Page 202 Document Box > Functions for Document Box JPEG/TIFF Print Select the image size when printing JPEG or TIFF files. Paper Size Fit the image size to the selected paper size. Image Resolution Print at resolution of the actual image. Print Resolution Fit the image size to the print resolution.
Page 203 Document Box > Functions for Document Box XPS Fit to Page Reduces or enlarges the image size to fit to the selected paper size when printing XPS files. Display the screen. Referring to Printing Documents Stored in Removable USB Memory on page 7-2, display the screen.
Page 204 Document Box > Functions for Document Box Storing Size Select size of image to be stored. Same as Original Size Store an image the same size as the original. Metric Select from A4, A5, A6, B5, B6 or Folio. Inch Select from Letter, Legal, Statement, Executive or Oficio II.
Page 205 Document Box > Functions for Document Box [Metric], [inch] or [Others] Ready to store in Box. 10:10 Ready to store in Box. 10:10 Storing Size Storing Size - Metric Same as Metric Inch Original Size Others Cancel Cancel < Back Use [ ] or [ ] to scroll up and down.
Page 206 Document Box > Functions for Document Box 7-16...
Page 207 Status / Job Cancel This chapter explains the following topics: Checking Job Status ............................8-2 Details of the Status Screens ........................8-3 Checking Job History ............................8-7 Sending the Log History ............................. 8-8 Setting the Destination ..........................8-9 Automatic Log History Transmission ..................... 8-10 Manual Log History Transmission ......................
Page 208 Status / Job Cancel > Checking Job Status Checking Job Status Check the status of jobs being processed or waiting to be printed. Available Status Screens The processing and waiting statuses of jobs are displayed as a list on the touch panel in four different screens - Printing Jobs, Sending Jobs, Storing Jobs, and Scheduled Jobs.
Page 209 Status / Job Cancel > Checking Job Status Details of the Status Screens Print Job Status Screen Status/Job Cancel. 10:10 Print Job Status 0089 doc0000892010092514... 5/23 Cancel Pause All Close Print Jobs Item/Key Detail Icons that indicate the job type —...
Page 210 Status / Job Cancel > Checking Job Status Send Job Status screen Status/Job Cancel. 10:10 Send Job Status 0005 0123456 Process Menu Cancel Close Display/Key Detail Icons that indicate the job type — Sending Job FAX Sending Job Folder (SMB/FTP) Sending Job E-mail Sending Job Application Sending Job Mixed (Multiple)
Page 211 Status / Job Cancel > Checking Job Status Store Job Status screen Status/Job Cancel. 10:10 Store Job Status 0016 doc0000162010082913... Storing Cancel Close Display/Key Details Icons that indicate the job type — Storing Job Scan Storing Job Printer Storing Job FAX Select the job you want to cancel from the list, and press this key.
Page 212 Status / Job Cancel > Checking Job Status Scheduled Job screen Status/Job Cancel. 10:10 Scheduled Job 0014 1233 04:00 Menu Cancel Close Display/Key Details Icons that indicate the job type — Sending Job FAX Pressing this key displays [Start Now]. Select the job you wish to send immediately and then [Menu] press [Menu], followed by [Start Now].
Page 213 Status / Job Cancel > Checking Job History Checking Job History Check the history of completed jobs. Available Job History Screens The job histories are displayed separately in three screens - Printing Jobs, Sending Jobs, and Storing Jobs. The following job histories are available. Print Job Log Copy Send Job Log...
Page 214 Status / Job Cancel > Sending the Log History Sending the Log History You can send the log history by e-mail. You can either send it manually as needed or have it sent automatically whenever a set number of jobs is reached. NOTE To send the log history by e-mail, select [On] of the SMTP settings on the Embedded Web Server.
Page 215 Status / Job Cancel > Sending the Log History Setting the Destination Set the destination to which log histories are sent. Display the screen. Referring to Sending the Log History on page 8-8, display the screen. System Menu/Counter. 10:10 System Menu/Counter. 10:10 Report - Sending Log History Sending Log History - Destination...
Page 216 Status / Job Cancel > Sending the Log History Automatic Log History Transmission This function automatically sends the log history to the specified destinations whenever a set number of jobs has been logged. Display the screen. Referring to Sending the Log History on page 8-8, display the screen. System Menu/Counter.
Page 217 Status / Job Cancel > Sending the Log History Setting E-mail Subject Set the subject automatically entered when sending log histories by E-mail. Display the screen. Referring to Sending the Log History on page 8-8, display the screen. System Menu/Counter. 10:10 Report - Sending Log History Send Log History...
Page 218 Status / Job Cancel > Check of Device Status Check of Device Status Configure the devices/lines installed or connected to this machine or check their status. You can also control devices depending on their status. Display the screen. Status/Job Cancel. 10:10 Status Print Job Log...
Page 219 Status / Job Cancel > Check of Device Status Printer Status/Job Cancel. 10:10 Printer Ready. Error information such as paper jam, out of toner, or out of paper, and status such as waiting or printing are displayed. Status/Job Cancel. 10:10 Receiving...
Page 220 Status / Job Cancel > Checking the Remaining Amount of Toner and Paper Checking the Remaining Amount of Toner and Paper Check the remaining amount of toner and paper on the touch panel. Display the screen. Status/Job Cancel. 10:10 Status Printer Running Waiting...
Page 221 Setup, Registration, and User Management This chapter explains the following topics: System Menu ..............................9-2 Operation Method ............................ 9-2 System Menu Settings ..........................9-3 Report ..............................9-5 User Property ............................9-7 Cassette/MP Tray Settings ........................9-7 Common Settings ............................ 9-9 Copy ..............................
Page 222 Setup, Registration, and User Management > System Menu System Menu Configure settings related to overall machine operation. Operation Method The system menu is operated as follows: Display the screen. Configure the function. System Menu/Counter. 10:10 System Menu System Date/Timer Displays available Scrolls up and down functions.
Page 223 Setup, Registration, and User Management > System Menu System Menu Settings System Menu include; Item Description Reference Page The Quick Setup Wizard configures fax, cassette, and Energy Saver Quick Setup Wizard 3-31 settings. Select the language displayed on the touch panel. Language Print reports to check the machine settings and status.
Page 224 Setup, Registration, and User Management > System Menu Item Description Reference Page Configures settings related to machine management. For details on — User Login/Job Accounting User Login, refer to User Login Administration on page 9-25, and for details on Job Accounting, refer to Job Accounting on page 9-50. Printing from computers, settings are generally made on the application Printer 9-16...
Page 225 Setup, Registration, and User Management > System Menu Language Item Description Select the language displayed on the touch panel. Language Value: English, Deutsch, Français, Español, Italiano, Nederlands, Русский, Português Report Print reports to check the machine settings and status. Default settings for printing the result reports can also be configured.
Page 226 Setup, Registration, and User Management > System Menu Item Description Prints the service status. More detailed information is available than on the Status Page. Service Status Service personnel usually print the service status pages for maintenance purpose. Prints the accounting report, allowing you to check the accounts that have been registered on Accounting Report the machine.
Page 227 Setup, Registration, and User Management > System Menu User Property Allows you to view information about logged in users and edit some of that information. For details on User Login, refer to User Login Administration on page 9-25. Item Description Changes the name shown on the user list.
Page 228 Setup, Registration, and User Management > System Menu Cassette 2 to 4 Item Description Set the paper size to load in optional paper feeders (Cassette 2 to 4). Paper Size Value Metric: Select from A4, A5, B5 or Folio Inch: Select from Letter, Legal, Statement, Executive or Oficio II. Others: Select from 16K, ISO B5, Envelope #10, Envelope #9, Envelope #6, Envelope Monarch, Envelope DL, Envelope C5, Oufukuhagaki, Youkei 4, Youkei 2 or Custom.
Page 229 Setup, Registration, and User Management > System Menu Common Settings Configures overall machine operation. Default Screen Item Description Select the screen appearing right after start-up (default screen). Default Screen Value: Copy, Send, FAX, Document Box, Favorites/Application, Status Sound Item Description Set options for buzzer sound during the machine operations.
Page 230 Setup, Registration, and User Management > System Menu Paper Settings Item Description Set up frequently-used custom paper size. The custom size option is displayed on the screen Custom Paper Size when selecting paper size. Value Inch models Cassette 1 size: X 4.13 to 8.50", Y 5.83 to 14.02" Cassette 2 (to 4) size: X 5.83 to 8.50", Y 8.27 to 14.02"...
Page 231 Setup, Registration, and User Management > System Menu Media Type Setting Each media type's default weight is indicated. Media Type Default Media Type Default Plain Normal 2 Cardstock Heavy 3 Transparency Extra Heavy Color Normal 3 Rough Normal 3 Prepunched Normal 2 Vellum Light...
Page 232 Setup, Registration, and User Management > System Menu Item Description Set the continuous scan defaults. Continuous Scan Value: Off, On Set an automatically entered name (default) for jobs. Additional information such as Date and File Name Entry Time and Job No. can also be set. Value File Name: Up to 32 characters can be entered.
Page 233 Setup, Registration, and User Management > System Menu Error Handling Item Description Select what to do when duplex printing is not possible for the selected paper size and media Duplexing Error type. Value 1-sided: Printed in 1-sided Display Error: Error message to cancel printing is displayed. Select what to do when the selected paper size or type does not match paper size or type Paper Mismatch Error loaded in the specified paper source while printing from the computer by specifying the...
Page 234 Setup, Registration, and User Management > System Menu Send Configures settings for sending functions. Item Description When performing sending jobs, display the confirmation screen of destinations after pressing Dest. Check before Send the Start key. Value: Off, On When adding new destination, display the entry check screen to check the entered destination. Entry Check for New Dest.
Page 235 Setup, Registration, and User Management > System Menu Favorites/Application You can install and use applications that will make your day-to-day use of this machine more efficient. Please contact your dealer or service representative information on applications. Item Description Use this procedure to set the default screen displayed when you press the Favorites/ Default Screen Application key.
Page 236 Setup, Registration, and User Management > System Menu Printer Printing from computers, settings are generally made on the application software screen. However, the following settings are available for configuring the defaults to customize the machine. Item Description Select the emulation for operating this machine by commands oriented to other types of Emulation printers.
Page 237 Setup, Registration, and User Management > System Menu Item Description Set the resolution used for printing. Resolution Value: 600 dpi, Fast1200 The machine is equipped with the smoothing function, which realizes an excellent output resolution of about 2400 dpi × 600 dpi. Value: Off, On System Configures machine system settings.
Page 238 Setup, Registration, and User Management > System Menu Item Description Set up TCP/IP (IPv6) to connect to the network. The IPv6 setting is available when selecting IPv6 Settings [On] for [TCP/IP].* Sets whether to use IPv6. IPv6 Value: Off, On Manually specify the IP address, prefix length, and gateway address of TCP/IP (IPv6).
Page 239 Setup, Registration, and User Management > System Menu Item Description The table below lists the network related function settings. The network related functions are Protocol Detail available when [TCP/IP] is [On]. Selects whether or not to receive documents using NetBEUI.* NetBEUI Value: Off, On Select whether or not to receive documents using LPD as the network protocol.*...
Page 240 Setup, Registration, and User Management > System Menu NetWare Item Description Select the NetWare network connection. After that, select frame types for NetWare network NetWare from Auto, Ethernet-II, 802.3, 802.2, or SNAP.* Value Off, On, Frame Type: Auto, 802.3, Ether-II, 802.2, SNAP After changing the setting, restart the system or turn the machine OFF and then ON.
Page 241 Setup, Registration, and User Management > System Menu IPSec Item Description Make this setting when you use IPSec.* IPSec Value: Off, On After changing the setting, restart the system or turn the machine OFF and then ON. Secure Protocol Item Description Select whether or not to use SSL.* Value: Off, On...
Page 242 Setup, Registration, and User Management > System Menu RAM Disk Setting Item Description A RAM disk can be created and its size can be set. Creating a RAM disk makes it possible to RAM Disk Setting print from a Job Box.* Value RAM Disk Setting: Off, On RAM Disk Size: Setting range varies with Optional Memory settings.
Page 243 Setup, Registration, and User Management > System Menu Adjustment/Maintenance Adjust printing quality and conduct machine maintenance. Item Description Adjust density. Density Adjustment Adjust copy density. Adjustment can be made in 7 levels. Copy Value: -3 (Lighter), -2, -1, 0 (Normal), +1, +2, +3 (Darker) Adjust scan density when sending or storing the data in Document Box.
Page 244 Setup, Registration, and User Management > System Menu Item Description Perform Drum Refresh when images show streaking with white lines. Takes about 90 seconds. Drum Refresh Press [Start] to perform Drum Refresh. NOTE: Drum Refresh cannot be performed while printing. Execute Drum Refresh after the printing is done.
Page 245 Setup, Registration, and User Management > User Login Administration User Login Administration User login administration specifies how the user access is administered on this machine. Enter correct login user name and password for user authentication to login. Access are in three levels - User, Administrator, and Machine Administrator. The security levels can be modified only by the machine administrator.
Page 246 Setup, Registration, and User Management > User Login Administration User Login Settings Display the screen. Use [ ] or [ ] to scroll up and down. System Menu/Counter. 10:10 System Menu Internet Address Book/One Touch User Login/Job Accounting Printer System Menu/Counter. 10:10 User Login/Job Accounting User Login Settings...
Page 247 Setup, Registration, and User Management > User Login Administration Enabling/Disabling User Login Administration This enables user login administration. Select one of the following authentication methods: Local Authentication User authentication based on user properties on the local user list stored in the machine. Network Authentication User authentication based on Authentication Server.
Page 248 Setup, Registration, and User Management > User Login Administration Enter a domain name. System Menu/Counter. 10:10 User Login - Network Authentication Server Type Kerberos Host Name Domain Name Cancel < Back Save When selecting [NTLM] or [Kerberos] as the server type, enter a domain name of 256 characters or less.
Page 249 Setup, Registration, and User Management > User Login Administration Adding a User This adds a new user. You can add Up to 100 users (including the default login user name). The table below explains the user information to be registered. User Name* Enter the name displayed on the user list (up to 32 characters).
Page 250 Setup, Registration, and User Management > User Login Administration System Menu/Counter. 10:10 System Menu/Counter. 10:10 User Login/Job Acco... - User Login Setting User Login S... - Local User List User Login Admin Admin Local Authentication Local User List DeviceAdmin 4000 Simple login settings Local User Authorization <...
Page 251 Setup, Registration, and User Management > User Login Administration [Login User Name] Select the item that you want to change. 10:10 Add - Confirmation User Name User A Login User Name User A Login Password ********** Account Name Others Cancel <...
Page 252 Setup, Registration, and User Management > User Login Administration [My Panel] System Menu/Counter. 10:10 System Menu/Counter. 10:10 Add - Confirmation My Panel E-mail Address Language English Access Level User Default Screen Copy My Panel Shortcut Shared Shortcut Local Authorization Cancel <...
Page 253 Setup, Registration, and User Management > User Login Administration Local User Authorization Enables local user authorization. Job use can be prohibited for specific users. Set when adding a user (see page 9-29) or editing and deleting users (see page 9-35). Display the screen.
Page 254 Setup, Registration, and User Management > User Login Administration My Panel Registers settings for individual users. Settings registered here can be applied simply by logging in. Set when Adding a User (see page 9-29) or Editing and Deleting Users (see page 9-35). Environments in which shortcut can be configured Language Select the language displayed on the touch panel.
Page 255 Setup, Registration, and User Management > User Login Administration Editing and Deleting Users User properties can be changed and users can be deleted. Display the screen. Referring to User Login Settings on page 9-26, display the screen. System Menu/Counter. 10:10 User Login/Job Acco...
Page 256 Setup, Registration, and User Management > User Login Administration [Login Password] System Menu/Counter. 10:10 User:User A User Name User A Login User Name User A Login Password ********** Others Account Name Cancel Save Enter the same login password twice for confirmation purposes. [Account Name] Searches by account name.
Page 257 Setup, Registration, and User Management > User Login Administration [Local Authorization] System Menu/Counter. 10:10 System Menu/Counter. 10:10 User:User A Local Authorization Printer E-mail Address Copy Access Level Administrator Send My Panel Local Authorization FAX Transmission Cancel Save Cancel Use [ ] or [ ] to scroll up and down.
Page 258 Setup, Registration, and User Management > User Login Administration Simple Login The simple login function allows users to log in simply by selecting a user name. Users must be registered in advance to use this functionality. For details, refer to Adding a User on page 9-29. Simple Login Settings Enable simple login.
Page 259 Setup, Registration, and User Management > User Login Administration System Menu/Counter. 10:10 System Menu/Counter. 10:10 User Login/Job Acco... - User Login Setting User Login/Job Acc... - Simple Login Settings User Login Simple Login Local Authentication Local User List Simple Login Setup Simple login settings System Menu/Counter.
Page 260 Setup, Registration, and User Management > User Login Administration Network user System Menu/Counter. 10:10 Add - Network User Login User Name Keyboard Login Password Keyboard Cancel < Back Next > System Menu/Counter. 10:10 Add - Network User Login User Name Keyboard Login Password Keyboard...
Page 261 Setup, Registration, and User Management > User Login Administration [User] System Menu/Counter. 10:10 System Menu/Counter. 10:10 Add - Confirmation User Name User A Local User User User A Network User Password Login Icon Male 1 Cancel < Back Save Cancel Next >...
Page 262 Setup, Registration, and User Management > User Login Administration System Menu/Counter. 10:10 System Menu/Counter. 10:10 User Login/Job Acco... - User Login Setting User Login/Job Acc... - Simple Login Settings User Login Simple Login Local Authentication Local User List Simple Login Setup Simple login settings Local User Authorization <...
Page 263 Setup, Registration, and User Management > User Login Administration [Icon] System Menu/Counter. 10:10 System Menu/Counter. 10:10 Edit Icon Male 1 Male 2 Female 1 Name User A Female 2 Soccer Tennis User User A Basket Piano Guitar Password Login Trumpet Bicycle Icon Male 1...
Page 264 Setup, Registration, and User Management > User Login Administration Group Authorization Set restrictions of the machine usage by each individual group registered in the authentication server. NOTE To use the group authorization settings, [Network Authentication] must be selected for the authentication method and [NTLM] or [Kerberos] must be selected as the server type in Enabling/Disabling User Login Administration on page 9- 27.
Page 265 Setup, Registration, and User Management > User Login Administration For Group ID, specify PrimaryGroupID assigned by ActiveDirectory of Windows. If you are using Windows Server 2008, check At- tribute Editor tab of user properties. If you are using Windows Server 2000/2003, check ADSIEdit. ADSIEdit is a support tool in- cluded on the installation CD-ROM for Windows Server OS (under \SUPPORT\TOOLS).
Page 266 Setup, Registration, and User Management > User Login Administration Check the settings. Check the settings and change or add information as needed. [Group ID] System Menu/Counter. 10:10 System Menu/Counter. 10:10 Add - Confirmation Group ID Group ID 1234567890 (1 - 4294967295) Group Name Group 01 Access Level...
Page 267 Setup, Registration, and User Management > User Login Administration [Printer], [Copy], [Send], [FAX Transmission], [Storing in Box], [Storing in Memory] System Menu/Counter. 10:10 System Menu/Counter. 10:10 Add - Confirmation Printer Group ID 1234567890 Group Name Group 01 Reject Usage Access Level Administrator Printer Cancel...
Page 268 Setup, Registration, and User Management > User Login Administration Obtain Network User Property Set the required information to obtain the network user property from the LDAP server. NOTE To obtain the network user property from the LDAP server, [Network Authentication] must be selected for the authentication method and [NTLM] or [Kerberos] must be selected as the server type in Enabling/Disabling User Login Administration on page 9-27.
Page 269 Setup, Registration, and User Management > User Login Administration [Port] System Menu/Counter. 10:10 System Menu/Counter. 10:10 Obtain NW User... - LDAP Server Information Obtain NW User Property - Port Server Name (1 - 65535) Port Name 1 displayName Name 2 Cancel <...
Page 270 Setup, Registration, and User Management > Job Accounting Job Accounting Job accounting Manages the copy/print count accumulated by individual accounts by assigning an ID to each account. Job accounting helps the following activities in business organizations. • Manageability of up to 100 individual accounts. •...
Page 271 Setup, Registration, and User Management > Job Accounting Other users login for operations. Enter the account ID. 10:10 Enter the account ID. Check Login Counter 9-51...
Page 272 Setup, Registration, and User Management > Job Accounting Job Accounting Settings Display the screen. Use [ ] or [ ] to scroll up and down. System Menu/Counter. 10:10 System Menu Internet Address Book/One Touch User Login/Job Accounting Printer System Menu/Counter. 10:10 User Login/Job Accounting User Login Settings...
Page 273 Setup, Registration, and User Management > Job Accounting Enabling/Disabling Job Accounting Enable job accounting. Display the screen. Referring to Job Accounting Settings on page 9-52, display the screen. System Menu/Counter. 10:10 User Login/Job... - Job Accounting Settings Job Accounting Print Accounting Report Total Job Accounting Each Job Accounting <...
Page 274 Setup, Registration, and User Management > Job Accounting Login/Logout If job accounting is enabled, an account ID entry screen appears each time you use this machine. Login Enter the account ID. Enter the account ID. 10:10 Enter the account ID. Check Login Counter...
Page 275 Setup, Registration, and User Management > Job Accounting Adding an Account This section explains how to add a new account. The following entries are required. Account Name Enter the account name (up to 32 characters). Account ID Enter the account ID as many as eight digits (between 0 and 99999999). Restriction This Prohibits printing/scanning or restricts the number of sheets to load.
Page 276 Setup, Registration, and User Management > Job Accounting Check the settings. Check the settings and change or add information as needed. [Account Name] System Menu/Counter. 10:10 Add - Confirmation Account Name Section 01 Account ID 00000001 Print (Total) Scan (Others) Cancel <...
Page 277 Setup, Registration, and User Management > Job Accounting Editing and Deleting Accounts This changes the registered account information or deletes the account. Display the screen. Referring to Job Accounting Settings on page 9-52, display the screen. System Menu/Counter. 10:10 User Login/Job... - Job Accounting Settings Use [ ] or [ ] to scroll up and down.
Page 278 Setup, Registration, and User Management > Job Accounting Restriction System Menu/Counter. 10:10 System Menu/Counter. 10:10 Account:Section 01 Print (Total) Account Name Section 01 Counter Limit Account ID 00000001 Print (Total) Reject Usage Scan (Others) Cancel Save Cancel System Menu/Counter. 10:10 Account:Section 01 Use [ ] or [...
Page 279 Setup, Registration, and User Management > Job Accounting Restricting the Use of the Machine This section explains how to restrict the use of the machine by account or the number of pages available. Set when Adding an Account (see page 9-55) or Editing and Deleting Accounts (see page 9-57). The items that can be restricted differ depending on whether [Individual] or [Total] is selected for Copier/Printer Count on page 9-64.
Page 280 Setup, Registration, and User Management > Job Accounting Select the item to limit. [Total] selected for Copier/Printer Count System Menu/Counter. 10:10 System Menu/Counter. 10:10 Add - Confirmation Add - Confirmation Account Name Section 01 FAX Transmission Account ID 00000001 Print (Total) Scan (Others) Cancel <...
Page 281 Setup, Registration, and User Management > Job Accounting Counting the Number of Pages Printed This counts the number of pages printed. Counts are classified into Total Job Accounting and Each Job Accounting. A new count can also be started after resetting the count data which was stored for a certain period of time. Types of the counts are as follows.
Page 282 Setup, Registration, and User Management > Job Accounting View the number of pages. System Menu/Counter. 10:10 System Menu/Counter. 10:10 Account:Sales department Total Job Accounting - Printed Pages Printed Pages Copy (Total) Scanned Pages Printer (Total) FAX TX Pages Copy/Print.(Total) FAX TX Time 0:00:00 Counter Reset...
Page 283 Setup, Registration, and User Management > Job Accounting Printing an Accounting Report Total pages counted at all relevant accounts can be printed as an accounting report. Reports have different formats depending on how the count of copiers and printers is administered. Copier/Printer Count Format When [Total] is selected for Copier/...
Page 284 Setup, Registration, and User Management > Job Accounting Job Accounting Default Setting Sets default settings related to job accounting. Display the screen. Referring to Job Accounting Settings on page 9-52, display the screen. System Menu/Counter. 10:10 System Menu/Counter. 10:10 User Login/Job... - Job Accounting Settings User Login/Job Accounting - Default Setting Accounting List Apply Limit...
Page 285 Setup, Registration, and User Management > Job Accounting Unknown Login User Name Job This specifies the behavior for handling the jobs sent with unknown login user names or User ID (i.e. unsent IDs). If the User Login is set to invalid and Job Accounting is set to valid, follow the procedure when the Account ID is unknown. Display the screen.
Page 286 Setup, Registration, and User Management > Job Accounting 9-66...
Page 287 10 Troubleshooting This chapter explains the following topics: Toner Container Replacement ......................... 10-2 Waste Toner Box Replacement ........................10-4 Replacing the Maintenance Kit (MK-370) ......................10-6 Cleaning ................................10-7 Glass Platen ............................10-7 Document Processor ..........................10-7 Machine ..............................10-8 Solving Malfunctions ............................
Page 288 Troubleshooting > Toner Container Replacement Toner Container Replacement When the touch panel displays Toner is empty., replace the toner. CAUTION Do not attempt to incinerate the toner container or the waste toner box. Dangerous sparks may cause burns. Remove the old toner container. Prepare the new toner container.
Page 289 Troubleshooting > Toner Container Replacement Install the new toner container. NOTE Return the exhausted toner container to your dealer or service representative. The collected toner container will be recycled or disposed in accordance with the relevant regulations 10-3...
Page 290 Troubleshooting > Waste Toner Box Replacement Waste Toner Box Replacement When the touch panel displays Check waste toner box., replace the waste toner box. Remove the old waste toner box. IMPORTANT Remove the waste toner box as gently as possible so as not to scatter the toner inside.
Page 291 Troubleshooting > Waste Toner Box Replacement After replacing the toner containers and the waste toner box, clean the internal parts. For instructions, refer to Cleaning on page 10-7. NOTE Return the exhausted waste toner box to your dealer or service representative. The collected waste toner box will be recycled or disposed in accordance with the relevant regulations.
Page 292 Troubleshooting > Replacing the Maintenance Kit (MK-370) Replacing the Maintenance Kit (MK-370) When the print position shifts out of place or originals are not feeded, components must be replaced. Contact your Service Representative and purchase the maintenance kit. Follow the procedure below to replace the maintenance kit. Remove the paper feed roller.
Page 293 Troubleshooting > Cleaning Cleaning Clean the machine regularly to ensure optimum output quality. CAUTION For safety, always unplug the power cord before cleaning the machine. Glass Platen Wipe the inside of the document processor and the glass platen with a soft cloth dampened with alcohol or mild detergent.
Page 294 Troubleshooting > Cleaning Wipe the white guide. Machine To avoid print quality problems, the interior of the machine must be cleaned with every toner container and waste toner box replacement. Wipe the registration roller. Lift the developer unit together with the toner container out of the machine. Use a lint free cloth to clean dust and dirt away from the registration roller (metal).
Page 295 Troubleshooting > Cleaning Wipe the vents. Use a lint free cloth to clean dust and dirt away from the vents. Use a lint free cloth to clean dust and dirt away from the vent on the right side of the machine. 10-9...
Page 296 Troubleshooting > Solving Malfunctions Solving Malfunctions The table below provides general guidelines for problem solving. If a problem occurs with your machine, look into the checkpoints and perform procedures indicated on the following pages. If the problem persists, contact your Service Representative. Symptom Checkpoints Corrective Actions...
Page 297 Troubleshooting > Solving Malfunctions Symptom Checkpoints Corrective Actions Reference Page Printouts are too light. Is the paper damp? Replace the paper with new paper. Have you changed the density? Select appropriate density level. 3-45, 9-23 Is the toner distributed evenly within Shake the toner container from side to 10-2 the toner container?
Page 298 Troubleshooting > Solving Malfunctions Symptom Checkpoints Corrective Actions Reference Page Printouts have black lines. Is the slit glass dirty? Clean the slit glass. 10-7 Images are skewed. Are the originals placed correctly? When placing originals on the platen, 3-12 align them with the original size indicator plates.
Page 299 Troubleshooting > Responding to Error Messages Responding to Error Messages If the touch panel displays any of these messages, follow the corresponding procedure. Error Message Checkpoints Corrective Actions Reference Page — Failed to activate the application. — Activation error. Contact administrator. —...
Page 300 Troubleshooting > Responding to Error Messages Error Message Checkpoints Corrective Actions Reference Page Did you select a paper size/type Press [Paper Selection] to select the Cannot duplex print on the that cannot be duplex printed? available paper. following paper.* Press [Continue] to print without using Duplex function.
Page 301 Troubleshooting > Responding to Error Messages Error Message Checkpoints Corrective Actions Reference Page — The account ID was incorrect when — Incorrect account ID.* processing the job externally. The job is canceled. Press [End]. — The login user name or password was —...
Page 302 Troubleshooting > Responding to Error Messages Error Message Checkpoints Corrective Actions Reference Page — Internal error has occurred. Make a note — Machine failure. of the error code displayed on the touch panel, and contact your Service Representative. Is the acceptable scanning count Only one copy of the scanned pages is —...
Page 303 Troubleshooting > Responding to Error Messages Error Message Checkpoints Corrective Actions Reference Page — An error has occurred on the RAM disk. RAM disk error.* 9-22 Job is canceled. Press [End]. The possible error codes and their descriptions are as follows. 01: The amount of data that can be saved at once has been exceeded.
Page 304 Troubleshooting > Responding to Error Messages Error Message Checkpoints Corrective Actions Reference Page — Scanning cannot be performed due to — Scanner memory is full.* insufficient memory of scanner. Only one copy of the scanned pages is available. Press [Continue] to print, send or store the scanned pages.
Page 305 Troubleshooting > Responding to Error Messages Responding to Send Error Code Error Corrective Actions Reference Page Check the host name of the SMTP server on the Embedded Web 1101 Failed to send the e-mail. 2-22 Server. Check the host name of FTP. Failed to send via FTP.
Page 306 Troubleshooting > Responding to Error Messages Code Error Corrective Actions Reference Page Check the network and SMB settings. 2101 Failed to send via SMB. 2-22 Check the network and FTP settings. Failed to send via FTP. • The network cable is connected. •...
Page 307 Troubleshooting > Responding to Error Messages Code Error Corrective Actions Reference Page Turn the main power switch off and back on. If this error occurs 0007 — 2-11 several times, make a note of the displayed error code and 4201 contact your service representative.
Page 308 Troubleshooting > Clearing Paper Jams Clearing Paper Jams If a paper jam occurs, the touch panel will display Paper jam. and the machine will stop. Refer to these procedures to remove the jammed paper. How to read the screen 10:10 Paper jam.
Page 309 Troubleshooting > Clearing Paper Jams Multi Purpose Tray Follow the steps below to clear paper jams in the multi purpose tray. Open and close the top cover and front cover to clear the error. NOTE If the paper cannot be removed, do not try to forcefully remove it. Go to paper jam inside the machine on page 10-25.
Page 310 Troubleshooting > Clearing Paper Jams Duplexer Follow the steps below to clear paper jams in the duplexer. CAUTION Do not touch parts in this area, because it may result in burn injury. 10-24...
Page 311 Troubleshooting > Clearing Paper Jams Inside the Machine Follow the steps below to clear paper jams inside the machine. Open the top cover and front cover, and lift the developer unit together with the toner container out of the machine. Drum Unit IMPORTANT Be careful not to touch the drum as this may adversely affect print quality.
Page 312 Troubleshooting > Clearing Paper Jams Rear Unit Follow the steps below to clear paper jams in the rear unit. CAUTION The fuser unit inside the machine is hot. Do not touch it with your hands as it may result in burn injury. Remove jammed paper carefully. Document Processor Follow the steps below to clear paper jams in the document processor.
Page 313 Troubleshooting > Clearing Paper Jams 10-27...
Page 314 Troubleshooting > Clearing Paper Jams 10-28...
Page 315 11 Appendix This chapter explains the following topics: Optional Equipment ............................11-2 Overview of Optional Equipment ......................11-2 Paper Feeder ............................11-2 Expansion Memory ..........................11-3 Card Authentication Kit ........................... 11-4 USB Keyboard ............................11-4 Optional Function ............................ 11-5 Character Entry Method ............................ 11-7 Paper ................................
Page 316 Appendix > Optional Equipment Optional Equipment Overview of Optional Equipment The following optional equipment is available for the machine. Card Authentication Kit Expansion Memory Paper Feeder Paper Feeder Three additional cassettes identical to the machine’s cassettes can be installed in the machine. Paper capacity and loading method are the same as Cassettes 1.
Page 317 Appendix > Optional Equipment Expansion Memory To expand the printer memory for more complex print jobs and faster print speed, you can plug in optional memory module (dual in line memory module) in the memory slot provided on the main controller board. You can select additional memory module from 256, 512 or 1024 MB.
Page 318 Appendix > Optional Equipment With the memory connection terminal pointing toward the socket, align the cut-out part with the socket terminal and insert directly in at an angle. IMPORTANT Before inserting a memory module in the machine, make sure that the machine is switched off.
Page 319 Appendix > Optional Equipment Optional Function You can use the optional applications installed on this machine. Overview of the Applications The applications listed below are installed on this machine. You can use these applications for a limited period on a trial basis.
Page 320 Appendix > Optional Equipment Select [Official] and enter the license key using the numeric keys. System Menu/Counter. 10:10 System Menu/Counter. 10:10 Activate Activate - License Key Official Trial Cancel Next > Cancel < Back Some applications do not require you to enter a license key. To use the application as a trial, select [Trial].
Page 321 Appendix > Character Entry Method Character Entry Method To enter characters for a name, use the on-display keyboard in the touch panel following the steps as explained below. NOTE QWERTY, QWERTZ and AZERTY are available as keyboard layouts the same as a PC keyboard. Press the System Menu/Counter key, [Common Settings] and then [Keyboard Layout] to choose desired layout.
Page 322 Appendix > Character Entry Method Upper-case Letter Entry Screen GB0057_E02 Number/Symbol Entry Screen GB0057_E03 Display/Key Description []/[] To enter a number or symbol not shown in the keyboard, press the cursor key and scroll the screen to view other numbers or symbols to enter.
Page 323 Appendix > Character Entry Method Entering Characters Follow the steps below to enter ‘List A-1’ for an example. Enter 'List', (space). 1, 3 To shift from lower case to upper case letters, press [a/A]. To shift from upper case to lower case letters, press [A/a].
Page 324 Appendix > Paper Paper This section explains the paper sizes and types that can be used in the paper source. Cassettes Supported types Supported paper sizes No. of sheets Plain paper (60 to 120 g/m²) Letter, Legal, Statement, Oficio II, A4, A5, A6, B5, Folio, 16K, 500 (80 g/m²) ISO B5, Envelope C5 Recycled paper (60 to 120 g/m²)
Page 325 Appendix > Paper Basic Paper Specifications This machine is designed to print on standard copy paper as used in regular ('dry') copiers and page printers such as laser printers. It also supports a variety of other types of paper that conform to the specifications given in this appendix. Be careful when choosing paper.
Page 326 Appendix > Paper Supported Paper Sizes Paper of the following sizes is supported by the machine. Measurements in the table take into account a ±0.7 mm dimensional accuracy for length and width. Corner angles must be 90°±0.2°. Multi Purpose Tray Cassette or Multi Purpose Tray B6 (186 ×...
Page 327 Appendix > Paper Wavy or tight edges may cause the paper to slip when it is supplied. Try to keep the moisture content between 4 to 6%. To maintain the right level of moisture content, bear in mind the following considerations. •...
Page 328 Appendix > Paper Special Paper This section describes printing onto special paper and print media. The following paper and media can be used. • Transparencies • Preprinted paper • Bond paper • Recycled paper • Thin paper (from 60 g/m² to 64 g/m² or less) •...
Page 329 Appendix > Paper Label Be sure to feed labels from the multi purpose tray. For selecting labels, use extreme care so that the adhesive may not come in direct contact with any part of the machine and that the labels are not easily peeled from the carrier sheet. Adhesives that stick to the drum or rollers and peeled labels remaining in the machine may cause a failure.
Page 330 Appendix > Paper Hagaki Burrs Burrs Before loading Hagaki into the multi purpose tray, fan them and align the edges. If the Hagaki paper is curled, straighten it before loading. Printing onto curled Hagaki may cause jams. Use unfolded Oufukuhagaki (available at post offices). Some Hagaki may still have rough edges developed by a paper cutter on the back side.
Page 331 Appendix > Paper Recycled Paper Recycled paper must conform to the specifications listed on the page 11-11; however, its whiteness may be considered separately. NOTE Before purchasing recycled paper in volume, try testing a sample to ensure that the print quality. 11-17...
Page 332 Appendix > Specifications Specifications IMPORTANT Specifications are subject to change without notice. Machine Item Description Type Desktop Printing Method Electrophotography by semiconductor laser, single drum system Supported Original Types Sheet, Book, 3-dimensional objects (maximum original size: Folio/Legal) Original Feed System Fixed Paper Weight Cassette...
Page 333 Appendix > Specifications Item Description Resolution 600 × 600 dpi Operating Temperature 10 to 32.5°C/50 to 90.5°F Environment Humidity 15 to 80 % Altitude 2,500 m/8,202 ft maximum Brightness 1,500 lux maximum Dimension (W × D × H) 11-1/2 × 19-9/16 × 22-5/16" 494 ×...
Page 334 Appendix > Specifications Printer Item Description Printing Speed Same as Copying Speed. First Print Time (A4, feed from Cassette) 11.5 seconds or less Resolution Fast 1200, 600 dpi Operating System Windows XP, Windows Server 2003, Windows Vista, Windows 7, Windows Server 2008, Apple Macintosh OS X Interface USB Interface Connector: 1 (USB Hi-Speed) Network interface: 1 (10 BASE-T/100 BASE-TX/1000 BASE-T)
Page 335 Appendix > Specifications Document Processor Item Description Original Feed Method Automatic feed Supported Original Types Sheet originals Paper Size Maximum: Legal/A4, Minimum: Statement/A5 Paper Weight Simplex: 50 to 120 g/m² Duplex: 50 to 110 g/m² Loading Capacity 50 sheets (50 to 80 g/m²) maximum Environmental Specifications Item Description...
Page 336 Appendix > Glossary Glossary AppleTalk AppleTalk, which comes with Apple Computer's Mac OS, is a network protocol. AppleTalk enables file/printer sharing and also enables you to utilize application software that is on another computer on the same AppleTalk network. Auto Form Feed Timeout During data transmission, the machine may sometimes have to wait until receiving the next data.
Page 337 Appendix > Glossary network. DHCP (IPv6) permits the DHCP server to use its expanded functionality to send configuration parameters to an IPv6 node. Because the network addresses that can be used are allocated automatically, the IPv6 node management workload is reduced in systems where the administrator has to exercise close control over IP address allocation. dpi (dots per inch) A unit for resolution, representing the number of dots printed per inch (25.4 mm).
Page 338 Appendix > Glossary Multi Purpose (MP) Tray The paper supply tray on the right side of the machine. Use this tray instead of the cassettes when printing onto envelopes, Hagaki, transparencies, or labels. NetBEUI (NetBIOS Extended User Interface) An interface, developed by IBM in 1985, as an update from NetBIOS. It enables more advanced functions on smaller networks than other protocols such as TCP/IP, etc.
Page 339 Appendix > Glossary SMTP (Simple Mail Transfer Protocol) A protocol for E-mail transmission over the Internet or an intranet. It is used for transferring mail between mail servers as well as for sending mail from clients to their servers. Status Page The page lists machine conditions, such as the memory capacity, total number of prints and scans, and paper source settings.
Page 340 Appendix > Glossary 11-26...
Page 341 Copying Index Copying Settings Auto % Priority 9-13 Auto Paper Selection 9-13 Address Book Adding a Contact 6-24 Date/Timer 2-20, 9-22 Adding a Group 6-28 Auto Error Clear 9-22 Editing and Deleting 6-31 Auto Panel Reset 9-22 Adjustment/Maintenance Date/Time 9-22 Auto Color Correction 9-23 Date Format...
Page 342 11-23 HTTP Security 9-21 Duplex 3-39, Duplex Front Cover Inner Tray Interface Block 9-21 EcoPrint 11-23 Internet Copy 4-13 Proxy 9-15 Printer 9-16 IP Address 11-23 E-mail Subject/Body 6-40 Setup 9-17 Embedded Web Server 2-21 Emulation 11-23 Protocol Detail 9-19 Selection 9-16 IPP over SSL...
Page 343 Login 3-17, 9-54 Logout 3-18, 9-54 Paper 11-10 Appropriate Paper 11-11 Protocol Detail 9-19 Before Loading Cassette 9-7, Checking the Remaining Amount of Paper 8-14 Custom Paper Size 9-10 Machine Setup Wizard 2-20 Default Paper Source 9-10 Main Power Switch Loading Envelopes 3-11 Manual Setting (IPv6)
Page 344 Printer Settings Serial Number 3-15 Copies 9-16 Sharpness 3-48 CR Action 9-16 Shortcuts Duplex 9-16 Editing and Deleting 3-29 EcoPrint 9-16 Registering 3-27 Emulation 9-16 Using 3-30 Form Feed TimeOut 9-16 Simple Login 3-18 9-17 Sleep 2-19 LF Action 9-16 Slit Glass Orientation 9-16...
Page 345 USB Cable Connecting 2-10 USB Interface USB Interface Connector USB Keyboard Type 9-13 USB Memory Printing Documents Removing Saving Documents USB Memory Slot User Login Administration 9-25 Adding a User 9-29 Editing and Deleting 9-35 Enabling/Disabling 9-27 Group Authorization 9-44 Local User Authorization 9-33 My Panel...
Page 346 Index-6...
Page 347 DIRECTIVE 2002/96/EC ON THE TREATMENT, COLLECTION, RECYCLING AND DISPOSAL OF ELECTRIC AND ELECTRONIC DEVICES AND THEIR COMPONENTS INFORMATION 1. FOR COUNTRIES IN THE EUROPEAN UNION (EU) The disposal of electric and electronic devices as solid urban waste is strictly prohibited: it must be collected separately. The dumping of these devices at unequipped and unauthorized places may have hazardous effects on health and the environment.
Page 349 First edition 2011.4...

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