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Panasonic KX-FP81 Operating Instructions Manual

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FOR FAX ADVANTAGE ASSISTANCE:
– CALL
1-800-HELP-FAX (1-800-435-7329)
– E-MAIL TO
consumerproducts@panasonic.com
for customers in the USA or
Puerto Rico
– REFER TO
www.panasonic.com
for customers in the USA or
Puerto Rico
Compact Plain Paper FAX

Operating Instructions

Model No.
Please read these Operating
Instructions before using the unit
and save for future reference.
KX-FP81

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Summary of Contents for Panasonic KX-FP81

  • Page 1: Operating Instructions

    USA or Puerto Rico – REFER TO www.panasonic.com for customers in the USA or Puerto Rico Compact Plain Paper FAX Operating Instructions KX-FP81 Model No. Please read these Operating Instructions before using the unit and save for future reference.
  • Page 2 Thank you for purchasing a Panasonic facsimile. Welcome to the world of Panasonic facsimiles. This product combines facsimile, telephone and copier features to provide you with more efficient office or home use. By utilizing these convenient features, you can maximize the effectiveness of this unit.

  • Page 3: Other Information

    Important safety When using this unit, basic safety precautions should always be followed to reduce the risk of fire, electric shock, or personal injury. 1. Read and understand all instructions. 2. Follow all warnings and instructions marked on this unit. 3.

  • Page 4: Table Of Contents

    Table of Contents Initial Preparation Accessories Included accessories ........6 Accessory order information .

  • Page 5: Programmable Features

    Copy Copying Making a copy ........46 Programmable Features Features Programming .

  • Page 6: Included Accessories

    Accessories Included accessories! Power cord ...1 Telephone line cord...1 Part No. PFJA1030Z Part No. PQJA10075Z Paper tray ...1 A4 paper guide...1 Part No. PFKS1045Z1 Part No. PFKS1046Z1 If any items are missing or damaged, check with the place of purchase. The part numbers listed above are subject to change without notice.

  • Page 7: Accessories

    We recommend that you buy full size replacement film – 50 meters (164 ' ) for continuous use of your unit. For best results, use genuine Panasonic replacement film Model No. KX-FA53 or KX-FA55. To install legal size recording paper, use a legal paper tray, Model No. KX-FA50 (p.

  • Page 8: Help Button Finding The Controls Setup

    Help Button/Finding the Controls Help function! You can print a quick reference for assistance as follows. HELP Press Display: ROTATE JOG DIAL Rotate until the desired item is displayed. 1. How to set the date, time, your logo and fax number 1.QUICK SET UP 2.

  • Page 9: Location

    Location! To send faxes using the IQ-FAX function (p. 30). For voice muting (p. 18). To insert one character or one space (p. 14, 15). Dial keypad T T O O N N E E T T O O N N E E REDIA A L L REDI MON N I I TOR...

  • Page 10: Removing The Information Leaflet

    Setup Removing the information Open the front cover by pulling up the center part. Remove and read the information leaflet. Close the front cover securely. Paper tray! Insert one tab on the paper tray into one slot on the back of the unit ( ) and then insert the other tab into the other slot ( Note:...

  • Page 11: Recording Paper

    Recording paper! Letter, legal or A4 size recording paper (p. 73) can be loaded. The unit can hold up to 50 sheets of 60 g/m to 75 g/m (16 lb. to 20 lb.) paper or 30 sheets of 90 g/m Set the recording paper size (feature #16 on page 49) according to the paper size you use, after connecting the unit (p.

  • Page 12: Connections

    Setup Connections! Connect the handset cord. Connect the telephone line cord. Connect the power cord. When the power is turned on for the first time, the unit will print some basic information. 120 V, 60 Hz Power surge protector Wall jack (RJ11C) Line surge protector...

  • Page 13: Date And Time, Your Logo And Facsimile Telephone Number

    You should program the date and time, your logo and facsimile telephone number. This information will be printed on each page transmitted from your unit, fulfilling the requirements of the Telephone Protection Act of 1991. Your logo Example: FROM : Panasonic Fax Setting the date and time MENU Press Display: 1.SYSTEM SET UP...

  • Page 14: Setting Your Logo

    Setup Setting your logo The logo can be your company, division or name. MENU Press Display: 1.SYSTEM SET UP Press , then YOUR LOGO Press LOGO= Enter your logo, up to 30 characters, using the dial keypad. See next page for details. Example: Bill 1.
  • Page 15 To select characters with the dial keypad Pressing the dial keys will select a character as shown below. Keys Hyphen button (To insert a hyphen.) FLASH Insert button (To insert one character or one space.) MUTE Delete button (To delete a character.) STOP key (To move the cursor to the right.) To enter another character using the same number key, move the cursor to the next space.

  • Page 16: Setting Your Facsimile Telephone Number

    Setup Setting your facsimile telephone number MENU Press Display: 1.SYSTEM SET UP Press , then YOUR FAX NO. Press NO.= Enter your facsimile telephone number, up to 20 digits, using the dial keypad. Example: NO.=1234567 Press SETUP ITEM [ Press MENU Note: You can enter your facsimile telephone number by...

  • Page 17: Volumes

    Adjusting volumes! Ringer volume 4 levels (high/middle/low/off) are available. While the unit is idle, press To turn the ringer off: 1. Press repeatedly until the following message is displayed. Display: RINGER OFF= OK? YES:SET/NO:STOP 2. Press To turn the ringer back on, press While the ringer volume is set to off: The display will show the following message.

  • Page 18: Making And Answering Calls

    Making and Answering Calls Voice calls - making! MONITOR Press or lift the handset. Display: TEL= Dial the telephone number. Example: TEL=2345678 If you misdial, hang up and dial again. When the other party answers, speak with the handset. When finished talking, replace the handset. Note: The dialing mode is set to “TONE”...

  • Page 19: Tone, Flash And Pause Buttons

    TONE, FLASH and PAUSE TONE button TONE ) button is used for rotary pulse dial services and allows you to temporarily change from pulse to tone mode during a dialing operation. When you hang up, the unit will automatically return to the pulse mode. FLASH button FLASH button functions like the...

  • Page 20: Jog Dial

    JOG DIAL Storing names and telephone numbers in the JOG DIAL For rapid access to frequently dialed numbers, the unit provides a JOG DIAL directory (50 stations). For your convenience, the following 2 stations have been pre-programmed. HELP-FAX (1-800-435-7329): If you cannot correct a problem after trying the help function (p.
  • Page 21 To select characters with the dial keypad Pressing the dial keys will select a character as shown below. Keys Hyphen button (To insert a hyphen.) FLASH Insert button (To insert one character or one space.) MUTE Delete button (To delete a character.) STOP key (To move the cursor to the right.) To enter another character using the same number key, move the cursor to the next space.

  • Page 22: Editing A Stored Name And Number

    Editing a stored name and number Rotate JOG DIAL until the desired name is displayed. Example: Mary DIRECTORY PROGRAM Press EDIT= Press to select “EDIT”. NAME=Mary If you do not need to edit the name, skip to step 5. Edit the name by following the instructions on page 21.
  • Page 23 Erasing a stored name and number JOG DIAL Rotate until the desired name is displayed. Example: Smith DIRECTORY PROGRAM Press EDIT= Press to select “DELETE”. DELETE OK? YES:SET/NO:STOP If you do not want to erase the item, press STOP Press The stored name and number are deleted.

  • Page 24: Making A Voice Call Using The Jog Dial Directory

    Making a voice call using the JOG DIAL Before using this feature, program the desired names and telephone numbers into the directory (p. 20). JOG DIAL Rotate until the desired name is displayed. Example: Lisa Press MONITOR or lift the handset. The unit will start dialing automatically.

  • Page 25: Voice Contact

    You can talk to the other party after a fax message is completed. This will save the added expense and time of making another call. This feature only works when the other party’s fax machine is equipped with a voice contact feature.

  • Page 26: Sending Faxes

    Sending Faxes Sending a fax manually/using the JOG DIAL Adjust the width of the document guides to the size of the document. Insert the document (up to 10 pages) FACE DOWN until a single beep is heard and the unit grabs the document. Display: If necessary, press RESOLUTION...

  • Page 27: Documents You Can Send

    To transmit more than 10 pages at a time Insert the first 10 pages of the document. Add the extra pages (up to 10) before the last page is fed into the unit. To stop transmission Press STOP To redial the last number Press REDIAL/PAUSE If the line is busy, the unit will automatically...
  • Page 28 2345678 Jan. 20 09:18AM Note: If your fax is not transmitted to the other party’s fax machine when using the NetMoves network (p. 29), the NetMoves network will send a Non-Delivery Notice to your unit. Journal report The unit stores the 30 most recent fax communication results. When a new communication occurs, the oldest communication result will be erased.

  • Page 29: Iq-Fax

    Behind the IQ-FAX button is the NetMoves Global Fax Network which manages the delivery of your fax to any fax machine in the world. It routes your fax via the best and most time-efficient route and will automatically resend your fax for you if the receiving fax machine is unavailable.
  • Page 30 Sending Faxes Sending a fax using the Internet Adjust the width of the document guides to the size of the document. Insert the document (up to 10 pages) FACE DOWN until a single beep is heard and the unit grabs the document. Display: If necessary, press RESOLUTION...

  • Page 31: Sending From Memory

    Sending from memory! The unit is able to scan documents, store them in memory, and then transmit them from memory. The memory capacity is approx. 25 pages based on the ITU-T No. 1 Test Chart in standard resolution (p. 73). Insert the document FACE DOWN.

  • Page 32: One Time Broadcast Transmission

    Sending Faxes One time broadcast This feature is useful for sending the same document to selected parties whose fax numbers are stored in the JOG DIAL directory. If you only wish to send a document once, select the parties for each transmission. Before programming, make sure that the desired stations have been stored in the JOG DIAL directory (p.

  • Page 33: Broadcast Transmission To Pre-Programmed Parties

    Broadcast transmission to pre-programmed parties! This feature is useful for sending the same document often to selected parties whose fax numbers are stored in the JOG DIAL directory. First program the parties (see below) then see page 35 for transmission. Before programming, make sure that the desired stations have been stored in the JOG DIAL directory (p.
  • Page 34 Sending Faxes Adding a new station in the broadcast memory JOG DIAL Rotate until the following is displayed. Display: <BROADCAST> DIRECTORY PROGRAM Press ADD= Press to select “ADD”. Rotate JOG DIAL until the desired name is displayed. Example: Mike Press Example: Nikki To add other stations, repeat steps 4 and 5...
  • Page 35 Sending to pre-programmed parties in the broadcast memory The same document will be sent to the specific parties whose numbers are stored in broadcast memory. The memory capacity is approx. 25 pages based on the ITU-T No. 1 Test Chart in standard resolution (p.

  • Page 36: Receiving Faxes

    MEMORY% ON AUTO ANSWER With answering machine Answering machine (not included) You want to use the fax machine with an answering machine. Activating an answering machine (p. 40, 41) Connect an answering machine and set the ring count of the answering machine to less than 4.

  • Page 37: Voice Mail Service

    D:Other triple ring (short-short- long rings) When the fax machine detects a call matching the selected Distinctive Ring pattern: The fax machine will activate the fax function. When the fax machine detects other ring patterns: The fax machine will operate based on the AUTO ANSWER setting.

  • Page 38: Tel Mode (Answering All Calls Manually)

    Receiving Faxes mode! (answering all calls manually) Activating the TEL mode If the arrow ( ) is shown on the right of the display, turn it off by pressing Display: TEL MODE Receiving a fax manually When the unit rings, lift the handset to answer the call.

  • Page 39: Fax Only Mode (All Calls Are Received As Faxes)

    If you have a telephone line just for faxes, we recommend the following setup. Example: One telephone line is used for voice calls and a separate telephone line for faxes. Only a fax machine is connected. AUTO ANSWER until the desired and follow the instructions above.

  • Page 40: Using The Unit With An Answering Machine

    We recommend you keep the greeting message to around 10 seconds long. If the greeting message is too long, some incoming fax calls may not be answered by the fax machine. Every time the fax machine receives a document, a silent pause or fax tone may be recorded on the answering machine.

  • Page 41: Receiving A Voice Message And Fax Document In One Call

    The fax machine will receive documents automatically. Receiving a voice message and fax document in one call The answering machine will record the voice message first. The fax machine will then be activated by the caller’s request and will receive the document.

  • Page 42: Tel/Fax Mode

    Use this mode when you are always near the fax machine, and want to receive faxes without ringing. When a call is received, the fax machine will work as follows. To set the TEL/FAX mode, see below.
  • Page 43 TEL/FAX delayed ring count The number of rings generated before the fax machine answers depends on the setting of feature #78 on page 53. The fax machine will not generate an audible ring during this time. Receiving Faxes The extension telephone will not ring but the fax machine will ring up to 3 times.

  • Page 44: Extension Telephone

    Extension telephone! If you use the fax machine with an extension telephone, you can receive fax documents using the extension telephone. FAX START You do not have to press Important: Use a touch tone telephone as the extension telephone and enter the fax activation code firmly.

  • Page 45: Pager Call - When The Unit Receives A Fax

    Pager call - when the unit receives a This feature allows your unit to call your pager when your unit receives a fax document. Press MENU Display: 1.SYSTEM SET UP Press , then FAX PAGER CALL Press MODE=OFF JOG DIAL Rotate to select “ON”.

  • Page 46: Making A Copy

    Copying Making a copy! The unit can make single or multiple copies (up to 50). Any transmittable document (p. 27) can be copied. Adjust the width of the document guides to the size of the document. Insert the document (up to 10 pages) FACE DOWN until a single beep is heard and the unit grabs the document.
  • Page 47 To enlarge a document Select “200%” or “150%” by pressing part of the document and print it on two pages. Example of a 200% enlarged copy Original document A B C D E F G H Area to be enlarged To reduce a document The unit can reduce the original document.

  • Page 48: Programming

    Features Summary Programming! The unit provides various programming features. Program the desired setting by referring to the programming tables (p. 49–53). General programming method MENU Press Display: 1.SYSTEM SET UP Select the feature you wish to program. For basic features (p. 49) JOG DIAL Rotate feature is displayed.

  • Page 49: Basic Features

    Basic features! Programming table Code Display & Feature SET DATE & TIME To set the date and time YOUR LOGO To set your logo YOUR FAX NO. To set your facsimile telephone number SENDING REPORT To print and check the sending report for fax transmission results FAX RING COUNT To change the number of rings...

  • Page 50: Advanced Features

    Features Summary Advanced features! How to set menu options 1. Press MENU JOG DIAL 2. Rotate until the following is displayed. Display: ADVANCED MODE Press and rotate feature is displayed. 3. Press 4. Rotate JOG DIAL until the desired setting is displayed. 5.
  • Page 51 “NORMAL”: For normal contrast NORMAL “DARKER”: Used when the display contrast is too light. DARKER If the other party’s fax machine does not send a fax calling tone, select “ON”. The unit detects a silent pause and activate the fax function.
  • Page 52 Features Summary Advanced features How to set menu options 1. Press MENU JOG DIAL 2. Rotate until the following is displayed. Display: ADVANCED MODE Press and rotate feature is displayed. 3. Press 4. Rotate JOG DIAL until the desired setting is displayed. 5.
  • Page 53 Code Display & Feature AUTO DISCONNECT To answer a call with an extension telephone in the TEL/FAX mode FAX PAGER CALL If you have a pager and wish to know when your unit receives a fax, activate this feature. IQ-FAX To apply to the NetMoves Global Fax Network and activate the IQ- FAX function...

  • Page 54: Reports

    The document was not fed into the unit properly. Reinsert the document and try again. — The other party’s fax machine is busy or has run out of recording paper. Try again. The document was not fed properly. Reinsert the document and try again.

  • Page 55: Display

    Display! If the unit detects a problem, one or more of the following messages will appear on the display. Display message CALL SERVICE CALL SERVICE2 COVER OPEN CHECK FILM CHECK DOCUMENT CHECK MEMORY CHECK PAPER FAX IN MEMORY FAX MEMORY FULL JOG-DIAL FULL LOADING ERROR For fax advantage assistance, call 1-800-435-7329.
  • Page 56 Divide the document and try again. There is something wrong with the modem circuit. Contact our service personnel. The other party’s fax machine is busy or has run out of recording paper. Try again. A recording paper jam occurred. Clear the jammed paper (p. 62).

  • Page 57: When A Function Does Not Work, Check Here Before

    When a function does not work, check here before requesting General Problem I cannot make and receive calls. I cannot make calls. The unit does not work. The unit does not ring. The unit displays the following message though the paper is inserted.

  • Page 58: Fax – Sending

    The telephone line cord is connected to the EXT jack on the unit. Connect to the LINE jack (p. 12). The other party’s fax machine is busy or has run out of recording paper. Try again. The other party’s machine is not a facsimile. Check with the other party.

  • Page 59: Receive Mode

    Program the proper rate in feature #36 (p. 51). The other party placed the document in their fax machine the wrong way. Check with the other party. Cause & Remedy If you want to set the FAX ONLY or TEL/FAX mode: —...

  • Page 60: Using An Answering Machine

    The silent detection feature is deactivated. Activate feature #40 (p. 51). Check if the answering machine is turned on and connected to the fax machine properly (p. 40). Set the number of rings on the answering machine to 1 or 2.

  • Page 61: If A Power Failure Occurs

    If delayed transmission of feature #25 (p. 50) is programmed and the start time has passed during a power failure, transmission will be attempted soon after power is restored. If an extension telephone/answering machine is connected to the EXT jack of the fax machine, you may be able to use it during a power failure.

  • Page 62: Recording Paper Jam

    Jams Recording paper If the unit does not eject any recording paper during fax reception or copying, the recording paper has jammed and the display will show the following message. Display: PAPER JAMMED Remove the jammed paper as follows. Open the front cover by pulling up the center part.

  • Page 63: Sending Document Jams

    Sending document If the unit does not release the document during feeding, remove the jammed document as follows. Open the front cover by pulling up the center part. Remove the jammed document carefully. Close the front cover securely. Note: Do not pull out the jammed paper forcibly before opening the front cover.

  • Page 64: Replacing The Ink Film

    Ink Film Replacing the ink When the unit runs out of ink film, the following message will be displayed. Display: CHECK FILM Install a new ink film. The following ink films are available for replacement. Each roll prints about 150 letter size pages or 140 A4 size pages. See page 7 for accessory order information. Model No.
  • Page 65 Remove the stoppers and tags from the new ink film. Find the “T” shaped gear (blue). Insert the blue core of the front ink film roll into the right slot of the unit ( “T” shaped gear (blue) into the left slot of the unit ( Insert the back ink film roll ( If the ink film is slack, tighten it by winding...

  • Page 66: Document Feeder

    Cleaning Document feeder! If misfeeding occurs frequently or if dirty patterns or black bands appear on a transmitted document or on the original of a copied document, clean the document feeder. Disconnect the power cord and the telephone line cord. Open the front cover by pulling up the center part.

  • Page 67: Thermal Head

    Thermal head! If dirty patterns or black or white bands appear on a copied or received document, clean the thermal head. Disconnect the power cord and the telephone line cord. Open the front cover by pulling up the center part. Open the back cover by pushing the back cover open button.

  • Page 68: Reference Lists And Reports

    Print Reports Reference lists and You can print out the following lists and reports for your reference. Setup list: provides you with the current settings of the basic and advanced programming features (p. 49–53). Telephone number list: provides you with names and telephone numbers which are stored in the JOG DIAL directory.

  • Page 69: List Of Fcc Requirements And Information

    List of FCC requirements and If required by the telephone company, inform them of the following. FCC Registration No.: (found on the rear of the unit) Ringer Equivalence No.: (found on the rear of the unit) The particular telephone line to which the equipment is connected.

  • Page 70: Limited Warranty

    The warranty does not cover damages which occur in shipment, or failures which are caused by products not supplied by the warrantor such as non Panasonic ink film, or failures which result from accident, misuse, abuse, neglect, mishandling, faulty installation, misapplication, set-up adjustments,...

  • Page 71: Servicenter Directory

    3700 North 29 Avenue Suite 102 Hollywood, FL 33020 Matsushita Electric of Puerto Rico, Inc. Panasonic Sales Company/ Factory Servicenter: Ave. 65 de Infantería, Km. 9.5, San Gabriel Industrial Park, Carolina, Puerto Rico 00985 Phone (787) 750-4300 Fax (787) 768-2910 MICHIGAN...

  • Page 72: Notes For Product Service And Shipping The Product

    Attach a letter, detailing the symptom or problem, to the outside of the carton. Send the unit to an authorized servicenter, prepaid and adequately insured. Do not send your unit to the Panasonic Consumer Electronics Company or to any executive or regional sales offices. These locations do not repair consumer products.

  • Page 73: Technical Data About This Product

    Technical data about this Applicable Lines: Document Size: Effective Scanning Width: 208 mm (8 Recording Paper Size: Effective Printing Width: Transmission Time*: Scanning Density: Halftone Level: Scanner Type: Printer Type: Data Compression System: Modified Huffman (MH), Modified READ (MR) Modem Speed: Operating Environment: Dimensions (H x W x D): Mass (Weight):...

  • Page 74: Index

    Index! A4 paper ....10, 11 A4 paper guide ....10 Accessories .
  • Page 75 Overseas transmission mode (Feature #23) ....50 Pager call (Feature #70) ..45, 53 Paper guide ....10 Paper jam .
  • Page 76 The Panasonic Fax Advantage Consumer Service Program. Panasonic knows that if your fax machine is not up and running, neither is your business. That’s why we created the Panasonic Fax Advantage Program. Included at no extra cost with the purchase of a...

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