Operating Instructions Compact Plain Paper FAX KX-FP81AL Model No. KX-FP81NZ Compact Plain Paper FAX with Telephone Answering System KX-FP85AL Model No. KX-FP85NZ The pictured model is KX-FP81. KX-FP81AL/KX-FP85AL - for Australia KX-FP81NZ/KX-FP85NZ - for New Zealand...
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Do not rub or use an eraser on the printed side of recording paper, as the print may smear. KX-FP81AL and KX-FP85AL are designed for the Australian network. KX-FP81NZ and KX-FP85NZ are designed for the New Zealand network.
Warning: This equipment will be inoperable when mains power fails. When a failure occurs which results in the internal parts becoming accessible,disconnect the power supply cord immediately and return this unit to an authorised service centre. Disconnect the telephone connection before disconnecting power connection prior to relocating the equipment, and reconnect the power first.
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Important information (for Australian Instructions to customer Installation Attached to this apparatus is an approval label. This label is evidence that it is a “Permitted Attachment” which has been authorised to be connected to your telephone service. Conditions relating to connection and operation of this Permitted Attachment are contained in Telecommunications General By-Law 220 (5).
Important safety When using this unit, basic safety precautions should always be followed to reduce the risk of fire, electric shock, or personal injury. 1. Read and understand all instructions. 2. Follow all warnings and instructions marked on this unit. 3.
RECALL and PAUSE buttons ......21 TONE button (KX-FP81AL/KX-FP85AL only) ....21 EASY DIAL Storing names and telephone numbers in the EASY DIAL directory.
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Copy Copying Making a copy ........52 Answering Device (KX-FP85 only) Setup...
The complimentary test ink film is 10 metres long, and will print about 28 A4 size pages. We recommend that you buy full size replacement film – 50 metres for continuous use of your unit. For best results, use genuine Panasonic replacement film Model No. KX-FA53A or KX-FA55A. Model No. Item...
Help function! You can print a quick reference for assistance as follows. HELP Press Display: ROTATE Rotate until the desired item EASY DIAL is displayed. For KX-FP81 1. How to set the date, time, your logo and fax number 1.QUICK SET UP 2.
(p. 21). To change from pluse to tone during dialling (p. 21) (KX-FP81AL only). To scan and store a document into memory, and then transmit or copy the stored document (p. 35, 52). To choose “Collated” (sorted) in the copy mode (p. 52).
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For KX-FP85 To adjust volumes (p. 19). To select an enlargement/reduction rate in the copy mode (p. 52, 53). For voice muting (p. 20). Dial keypad T T O O N N E E RECALL RECALL For slow playback (p. 58). For speakerphone operation.
Overview! Paper tray Document guides Document entrance Speaker (Left side of the handset cradle) Front cover Document exit * The pictured model is KX-FP85. Note: The document will be ejected from the front of the unit. Install the unit on a desk or floor with a smooth surface and do not place anything in front of the unit.
Recording paper! A4 size recording paper (210 mm x 297 mm) can be loaded. The unit can hold up to 50 sheets of 60 g/m to 75 g/m paper or 30 sheets of 90 g/m Fan the stack of paper to prevent a paper jam.
Connect the power cord. When the power is turned on for the first time, the unit will print some basic information. To the power outlet (220–240 V, 50/60 Hz) KX-FP81AL/FP85AL users To the single telephone line Telephone plug (KX-FP81AL/KX-FP85AL only) KX-FP81NZ/FP85NZ users...
You should program the date and time, your logo and facsimile telephone number. This information will be printed on each page transmitted from your unit. Your logo Example: FROM :Panasonic Fax Setting the date and time Press MENU Display: 1.SYSTEM SET UP...
Setup Setting your logo The logo can be your company, division or name. Press MENU Display: 1.SYSTEM SET UP Press , then YOUR LOGO Press LOGO= Enter your logo, up to 30 characters, using the dial keypad. See next page for details. Example: Bill 1.
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To select characters with the dial keypad Pressing the dial keys will select a character as shown below. Keys Hyphen button (To insert a hyphen.) RECALL Insert button (To insert one character or one space.) MUTE Delete button (To delete a character.) STOP key (To move the cursor to the right.) To enter another character using the same number key, move the cursor to the next space.
Setup Setting your facsimile telephone number Press MENU Display: 1.SYSTEM SET UP Press , then YOUR FAX NO. Press NO.= Enter your facsimile telephone number, up to 20 digits, using the dial keypad. Example: NO.=1234567 Press SETUP ITEM [ MENU Press Note: You can enter your facsimile telephone number by...
Adjusting volumes! Ringer volume 4 levels (high/middle/low/off) are available. While the unit is idle, press To turn the ringer off: 1. Press repeatedly until the following message is displayed. Display: RINGER OFF= OK? YES:SET/NO:STOP 2. Press To turn the ringer back on, press While the ringer volume is set to off: The display will show the following message.
(KX-FP85) or speak with the handset. When finished talking, press DIGITAL SP-PHONE the handset. Note for KX-FP81AL/KX-FP85AL only: The dialing mode is set to “TONE” as a default setting. If you cannot dial, change to “PULSE” with feature #13 (p.68). Voice calls -...
Note: PAUSE can be stored into a telephone number in the EASY DIAL directory. TONE button (KX-FP81AL/KX-FP85AL TONE button TONE ) button is used for rotary pulse dial services and allows you to temporarily change from pulse to tone mode during a dialling operation.
Storing names and telephone numbers in the EASY DIAL For rapid access to frequently dialled numbers, the unit provides a EASY DIAL directory (100 stations). DIRECTORY PROGRAM Press Display: USE EASYDIAL OR PRESS DIR.PROG. Rotate until the following is EASY DIAL displayed.
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To select characters with the dial keypad Pressing the dial keys will select a character as shown below. Keys Hyphen button (To insert a hyphen.) RECALL Insert button (To insert one character or one space.) MUTE Delete button (To delete a character.) STOP key (To move the cursor to the right.) To enter another character using the same number key, move the cursor to the next space.
Editing a stored name and number Rotate until the desired name EASY DIAL is displayed. Example: Mary DIRECTORY PROGRAM Press EDIT= Press to select “EDIT”. NAME=Mary If you do not need to edit the name, skip to step 5. Edit the name by following the instructions on page 23.
Making a voice call using the EASY DIAL Before using this feature, program the desired names and telephone numbers into the directory (p. 22). Rotate until the desired name EASY DIAL is displayed. Example: Lisa Press MONITOR DIGITAL SP-PHONE or lift the handset. The unit will start dialling automatically.
Caller ID (KX-FP85 only) Caller ID service from your phone This unit is compatible with a Caller ID service offered by your local telephone company. To use this feature, you must subscribe to a Caller ID service. How Caller ID is displayed The calling party’s telephone number or name will be displayed after the first ring.
Viewing caller information on the display Once a call is received, the caller’s information will be stored in the unit as a new call. After viewing, it will be stored as an old call. Press CALLER ID SEARCH Example (2 new calls are received): Display: 2 NEW CALLS USE EASY DIAL...
Caller ID (KX-FP85 only) Sample of a Caller ID list CALLER ID LIST NAME WENDY ROBERTS ALLAN STONE NAME MIKE TIMAR NEW: Shows a call you have not yet viewed. OLD: Shows a call you have already viewed. Note: When the total number of calls reaches 30 and a new call is received, the oldest data will automatically be erased.
Storing caller information in the EASY DIAL directory! You can store caller information (telephone number and name) in the EASY DIAL directory. Important: This feature is not available in the following cases. — The telephone number includes data other than numbers (ie., —...
Caller ID (KX-FP85 only) Erasing caller information! Erasing specific caller information Press CALLER ID SEARCH Example: 2 NEW CALLS Display: USE EASY DIAL Rotate EASY DIAL until the desired name or number is displayed. For KX-FP85AL Example: WENDY ROBERTS For KX-FP85NZ Example: 3453809 Press...
You can talk to the other party after a fax message is completed. This will save the added expense and time of making another call. This feature only works when the other party’s fax machine is equipped with a voice contact feature.
Sending Faxes Sending a fax manually/using the EASY DIAL Adjust the width of the document guides to the size of the document. Insert the document (up to 10 pages) FACE DOWN until a single beep is heard and the unit grabs the document. Display: If necessary, press RESOLUTION...
To transmit more than 10 pages at a time Insert the first 10 pages of the document. Add the extra pages (up to 10) before the last page is fed into the unit. To stop transmission Press STOP To redial the last number Press REDIAL/PAUSE If the line is busy, the unit will automatically...
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Sending Faxes Reports for confirmation To confirm the communication results, the following reports are available. Sending report This report will provide you with a printed record of transmission results. To change the setting, see feature #04 on page 67. Sample of a sending report SENDING REPORT OTHER FACSIMILE START TIME...
Sending a fax with the voice guide Press HELP twice. Display: 1.SEND GUIDE Press Insert the document FACE DOWN until a single beep is heard and the unit grabs the document. Press DIGITAL SP-PHONE fax number. You can also use the handset. When a fax tone is heard, press FAX START Sending from...
Sending Faxes One time broadcast This feature is useful for sending the same document to selected parties whose fax numbers are stored in the EASY DIAL directory. If you only wish to send a document once, select the parties for each transmission. Before programming, make sure that the desired stations have been stored in the EASY DIAL directory (p.
Broadcast transmission to pre-programmed parties! This feature is useful for sending the same document often to selected parties whose fax numbers are stored in the EASY DIAL directory. First program the parties (see below) then see page 39 for transmission. Before programming, make sure that the desired stations have been stored in the EASY DIAL directory (p.
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Sending Faxes Adding a new station in the broadcast memory Rotate until the following is EASY DIAL displayed. Display: <BROADCAST> DIRECTORY PROGRAM Press ADD= Press to select “ADD”. Rotate until the desired name EASY DIAL is displayed. Example: Mike Press Example: Nikki To add other stations, repeat steps 4 and 5...
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Sending to pre-programmed parties in the broadcast memory The same document will be sent to the specific parties whose numbers are stored in broadcast memory. The fax memory capacity for transmission is approx. 25 pages based on the ITU-T No. 1 Test Chart in standard resolution (p.
Receiving Faxes Setting the unit to receive How you want the unit to receive calls You have a separate telephone line just for faxes. Set feature #77 to “FAX ONLY” (p. 73). Turn AUTO ANSWER on by You have to pressing set this.
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FAX START press each fax call. Other options With answering machine (KX-FP81 only) You can use the fax machine with an answering machine, see pages 44 and 45. With PC If you have a computer attached to the same telephone line, see page 45.
mode! (answering all calls manually) Activating the TEL mode If the arrow ( ) is shown on the right of the display, turn it off by pressing Display: TEL MODE Receiving a fax manually When the unit rings, press DIGITAL SP-PHONE handset to answer the call.
If you have a telephone line just for faxes, we recommend the following setup. Example: One telephone line is used for voice calls and a separate telephone line for faxes. Only a fax machine is connected. Receiving Faxes Display AUTO ANSWER Line 1 –...
We recommend you keep the greeting message around to 10 seconds long. If the greeting message is too long, some incoming fax calls may not be answered by the fax machine. Every time the fax machine receives a document, a silent pause or fax tone may be recorded on the answering machine.
The fax machine will receive documents automatically. Receiving a voice message and fax document in one call The answering machine will record the voice message first. The fax machine will then be activated by the caller’s request and will receive the document.
Use this mode when you are always near the fax machine, and want to receive faxes without ringing. When a call is received, the fax machine will work as follows. To set the TEL/FAX mode, see below. A call is received.
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TEL/FAX delayed ring count The number of rings generated before the fax machine answers depends on the setting of feature #78 on page 73. The fax machine will not generate an audible ring during this time. This message will be played to the calling party (KX-FP85 only).
Receiving Faxes Turning the AUTO ANSWER mode on When you are not in, and the AUTO ANSWER mode of your unit is set to off (TEL mode), you can turn the AUTO ANSWER mode on from a remote location using a touch tone telephone. AUTO ANSWER mode: —...
Extension telephone! If you use the fax machine with an extension telephone, you can receive fax documents using the extension telephone. FAX START You do not have to press Important: Use a touch tone telephone as the extension telephone and enter the fax activation code firmly.
Receiving Faxes Distinctive ring This feature is only for use if you subscribe to a distinctive ring pattern service from your telephone company. For more information on the availability of this service in your area, please contact your telephone company before setting this feature on your unit. In Australia, this service is called “Fax Stream Duet”.
Pager call! This feature allows your unit to call your pager when your unit receives an incoming voice message (KX-FP85 only) or a fax document. MENU Press Display: 1.SYSTEM SET UP Press , then For KX-FP81: FAX PAGER CALL For KX-FP85: PAGER CALL Press MODE=OFF...
Copying Making a copy! The unit can make single or multiple copies (up to 50). Any transmittable document (p. 33) can be copied. Adjust the width of the document guides to the size of the document. Insert the document (up to 10 pages) FACE DOWN until a single beep is heard and the unit grabs the document.
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To enlarge a document Select “200%” or “150%” by pressing part of the document and print it on two pages. Example of a 200% enlarged copy Original document A B C D E F G H Area to be enlarged To reduce a document The unit can reduce the original document.
When the TAD/FAX mode is set, the unit will work as a fax machine and/or answering device. If a fax call is detected, the unit will automatically receive the fax. If a voice call is detected, the answering device will play a greeting message and the caller can leave a voice message.
Pre-recorded greeting The unit has pre-recorded greeting messages. Depending on the situation, one of the following messages will be played to the caller. For your own greeting message, see page 56. When the unit is ready to receive voice and fax calls: When voice or fax memory is full: Display: MESSAGE FULL...
Greeting Greeting (KX-FP85 only) Recording your own greeting You can record your own greeting messages for the TAD/FAX and TEL/FAX modes. When receiving a call, your own greeting message will be played instead of the pre-recorded message. The recording time will be limited to 16 seconds. We recommend you record your message within 12 seconds to make it easier to receive faxes.
Checking the greeting messages Select the desired mode (TAD/FAX or TEL/FAX) where you want to listen to a greeting message (feature #77 on page 73). If the arrow ( ) is not shown on the right of the display, turn it on by pressing AUTO ANSWER If the arrow ( ) is shown on the right of the display, turn it off once then on again.
Incoming Messages Listening to recorded When the unit has recorded new voice messages: — the PLAY MESSAGES indicator will flash, — the call counter will show the total number of recorded messages, and — slow beeps will sound if the message alert feature is activated (feature #42 on page 71). PLAY MESSAGES Press Only the new recorded messages will be played.
Incoming Messages Erasing recorded Erase unnecessary messages to prevent memory from becoming full. Erasing a specific message Press while listening to the ERASE message you want to erase. Display: MESSAGE ERASED Erasing all the messages Check that you have listened to all of the recorded messages.
Recording (KX-FP85 only) Memo message! (leaving a message for others or yourself) To leave a private message for yourself or someone else, you can record a voice memo. This memo can be played back later, either directly or remotely. RECORD Press Display: 1.MEMO MESSAGE...
Remote Operation Operating from a remote The following operations can be performed from a remote location using a touch tone telephone. Program the remote operation ID (feature #11 on page 68) and set the unit to the TAD/FAX mode before going out (p. 54). Dial key Remote command Skips the greeting message...
Remote Operation Operation from a remote touch tone Listening to recorded messages Call your unit. Enter the remote operation ID during the TAD/FAX greeting playback. When there are new recorded messages The voice guide will tell you the number of new recorded messages and they will be played automatically.
Remote Operation Other remote operations Erasing a specific message Press while listening to the message you want to erase. Voice guide example: The message has been erased. A long beep will also sound. The unit will then play back the next message. Erasing all the messages Press to erase all the messages.
Option (KX-FP85 only) Transferring recorded messages to another telephone! This feature allows your unit to call a designated telephone number each time an incoming voice message is recorded. You can retrieve the transferred message during the same call using the remote operation.
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Recording your own transfer greeting The recording time is limited to 16 seconds. Suggested message “This is a transferred message from (your name, business and/or telephone number). Please enter your remote ID for remote operation.” Press MENU Display: 1.SYSTEM SET UP Press , then TRNS-GREETING...
Features Summary Programming! The unit provides various programming features. Program the desired setting by referring to the programming tables (p. 67–73). General programming method MENU Press Display: 1.SYSTEM SET UP Select the feature you wish to program. For basic features (p. 67, 68) Rotate EASY DIAL feature is displayed.
Basic features! Programming table Code Display & Feature SET DATE & TIME To set the date and time YOUR LOGO To set your logo YOUR FAX NO. To set your facsimile telephone number SENDING REPORT To print and check the sending report for fax transmission results (p.
If you use the unit with an answering machine, activate this feature and set the remote activation ID to secure the remote operation for the answering machine. For KX-FP81AL/KX-FP85AL only DIALING MODE If you cannot dial, change the setting depending on your telephone line service.
Advanced features! How to set menu options MENU 1. Press 2. Rotate EASY DIAL until “ADVANCED MODE” is displayed. Press and rotate the desired feature is displayed. 3. Press Programming table Code Display & Feature AUTO JOURNAL To print the journal report automatically for fax communications OVERSEAS MODE If you have difficulty sending an...
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Features Summary Advanced features How to set menu options MENU 1. Press 2. Rotate until “ADVANCED EASY DIAL MODE” is displayed. Press and rotate the desired feature is displayed. 3. Press Programming table (cont.) Code Display & Feature RING DETECTION If you subscribe to a Distinctive Ring Service from your telephone company, activate this feature.
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Code Display & Feature For KX-FP85 only MESSAGE ALERT To alert you with beeps when a new voice message is recorded For KX-FP85 only REC. TIME ALERT To alert you with beeps when there is less than 60 seconds of remaining recording time RECEIVE ALERT To alert you with beeps when a...
Advanced features How to set menu options 1. Press MENU 2. Rotate EASY DIAL until “ADVANCED MODE” is displayed. Press and rotate the desired feature is displayed. 3. Press Programming table (cont.) Code Display & Feature ORIGINAL To send or copy a document with faint or dark writing, set this feature before starting transmission or copying.
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Code Display & Feature FAX PAGER CALL PAGER CALL If you have a pager and wish to know when your unit receives an incoming message (KX-FP85 only) or a fax, activate this feature. MELODY RINGER To set the ring melody CONNECTING TONE If you often have trouble when sending a fax, this feature allows...
The document was not fed into the unit properly. Reinsert the document and try again. — The other party’s fax machine is busy or has run out of recording paper. Try again. The document was not fed properly. Reinsert the document and try again.
Display! If the unit detects a problem, one or more of the following messages will appear on the display. Display message CALL SERVICE CALL SERVICE2 COVER OPEN CHECK FILM CHECK DOCUMENT CHECK MEMORY CHECK PAPER EASY DIAL FULL FAX IN MEMORY FAX MEMORY FULL Cause &...
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(p. 59) (KX-FP85 only). There is something wrong with the modem circuit. Contact our service personnel. The other party’s fax machine is busy or has run out of recording paper. Try again. A recording paper jam occurred. Clear the jammed paper (p. 82).
The dialling mode setting is wrong. Change the setting of feature #13 (p. 68)(KX-FP81AL/KX-FP85AL only). Disconnect the unit from the telephone line and connect the line to a known working telephone. If the working telephone operates properly, contact our service personnel to have the unit repaired.
The telephone line cord is connected to the EXT jack on the unit. Connect to the LINE jack (p. 14) (KX-FP81 only). The other party’s fax machine is busy or has run out of recording paper. Try again. The other party’s machine is not a facsimile. Check with the other party.
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Program the proper rate in feature #36 (p. 70). The other party placed the document in their fax machine the wrong way. Check with the other party. Cause & Remedy...
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The answering machine rings too many times. Set to 1 or 2 rings. Check if the answering machine is turned on and connected to the fax machine properly (p. 44). Set the number of rings on the answering machine to 1 or 2.
I cannot retrieve recorded messages from a remote location. Note for KX-FP81NZ/KX-FP85NZ users: Panasonic New Zealand operates a toll free Customer Support Centre. Please call 0800-Panasonic (0800-726276) for assistance. If a power failure The unit will not function. The unit is not designed for making emergency telephone calls when the power fails.
Jams Recording paper If the unit does not eject any recording paper during fax reception or copying, the recording paper has jammed and the display will show the following message. Display: PAPER JAMMED Remove the jammed paper as follows. Open the front cover by pulling up the centre part.
Sending document If the unit does not release the document during feeding, remove the jammed document as follows. Open the front cover by pulling up the centre part. Remove the jammed document carefully. Close the front cover securely. Note: Do not pull out the jammed paper forcibly before opening the front cover.
Cleaning Document feeder! If misfeeding occurs frequently or if dirty patterns or black bands appear on a transmitted document or on the original of a copied document, clean the document feeder. Disconnect the power cord and the telephone line cord. Open the front cover by pulling up the centre part.
Thermal head! If dirty patterns or black or white bands appear on a copied or received document, clean the thermal head. Disconnect the power cord and the telephone line cord. Open the front cover by pulling up the centre part. Open the back cover by pushing the back cover open button.
Ink Film Replacing the ink When the unit runs out of ink film, the following message will be displayed. Display: CHECK FILM Install a new ink film. The following ink films are available for replacement. Each roll prints about 140 A4 size pages. See page 6 for accessory information. Model No.
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Remove the stoppers and tags from the new ink film. Find the “T” shaped gear (blue). Insert the blue core of the front ink film roll into the right slot of the unit ( “T” shaped gear (blue) into the left slot of the unit ( Insert the back ink film roll ( If the ink film is slack, tighten it by winding...
Print Reports Reference lists and You can print out the following lists and reports for your reference. Setup list: provides you with the current settings of the basic and advanced programming features (p. 67–73). Telephone number list: provides you with names and telephone numbers which are stored in the EASY DIAL directory.
Technical data about this Applicable Lines: Document Size: Effective Scanning Width: 208 mm Recording Paper Size: Effective Printing Width: Transmission Time*: Scanning Density: Halftone Level: Scanner Type: Printer Type: Data Compression System: Modified Huffman (MH), Modified READ (MR), Modem Speed: Operating Environment: Dimensions (H x W x D): Mass (Weight):...