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Panasonic KX-FP205C Operating Instructions Manual

Compact plain paper fax/ with digital answering system
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This pictured model is KX-FP205.
For assistance, please call
1-800-300-4644 or visit us at
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Operating Instructions

Model No.
with Digital Answering System
Model No.
Please read these Operating
Instructions before using the unit
and save for future reference.
This unit is compatible with
Call Display. To use this
feature, you must subscribe
to the appropriate service of
your service provider.
This model is designed to be
used only in Canada.
Compact Plain Paper Fax
KX-FP205C
Compact Plain Paper Fax
KX-FP215C

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Summary of Contents for Panasonic KX-FP205C

  • Page 1: Operating Instructions

    Operating Instructions Compact Plain Paper Fax KX-FP205C Model No. Compact Plain Paper Fax with Digital Answering System This pictured model is KX-FP205. KX-FP215C Model No. Please read these Operating Instructions before using the unit and save for future reference. This unit is compatible with Call Display.
  • Page 2 L Most figures shown in these operating instructions are based on a KX-FP205. Copyright: L This material is copyrighted by Panasonic Communications Co., Ltd., and may be reproduced for internal use only. All other reproduction, in whole or in part, is prohibited without the written consent of Panasonic Communications Co., Ltd.

  • Page 3: Important Information

    Important Information 15. Do not use this unit to report a gas leak, when in the Important Information Safety Instructions vicinity of the leak. Important safety instructions SAVE THESE When using this unit, basic safety precautions should always be followed to reduce the risk of fire, electric INSTRUCTIONS shock, or personal injury.

  • Page 4: Table Of Contents

    Table of Contents 1. Introduction and Installation FP205 only)..........26 1. Table of Contents Junk fax prohibitor (preventing fax reception Accessories from undesired callers).........27 Included accessories........6 Accessory information ........6 5. Distinctive Ring Finding the Controls Button descriptions........7 Distinctive Ring Overview ............

  • Page 5: Table Of Contents

    Table of Contents 11.General Information Printed Reports 11.1 Reference lists and reports ......54 Specifications 11.2 Specifications ..........54 Limited Warranty 11.3 Limited Warranty ......... 56 Important information 11.4 Important information ........57 12.Index 12.1 Index............58...

  • Page 6: Introduction And Installation

    (PFJA02B002Y) (PFJXN0341Z) 95 letter-sized pages.) *1 To ensure the unit operates properly, we recommend using the Panasonic replacement film. The ink film is not reusable. Do not rewind and use the ink film again. 3 Handset cord 4 Paper tray...

  • Page 7: Button Descriptions

    1. Introduction and Installation Finding the Controls {SET} L To store a setting during programming. 1.3 Button descriptions {TONE} H IJ K L To change from pulse to tone temporarily during dialing when your line has rotary pulse service. You can also use tone dial service by changing feature #13 on page 37.

  • Page 8: Overview

    1. Introduction and Installation Installation 1.4 Overview 1.5 Ink film The included film roll is a starter ink film. Open the front cover. Release the back cover by pushing the green button (1). * The pictured model is KX-FP215. 1 Document guides 2 Paper tray 3 Metal recording paper guide 4 Paper support...
  • Page 9 1. Introduction and Installation Correct L Make sure the blue gear (2) and white gear (3) are installed as shown. 1 turn Tight Incorrect No ink film is wrapped around the blue core. Slack/Crease Reverse Turn the blue gear (4) in the direction of the arrow until the ink film is tight (5) and at least one layer of ink film is wrapped around the blue core (6).

  • Page 10: Handset Cord

    1. Introduction and Installation 1.6 Handset cord 1.8 Paper support Connect the handset cord (1). Hold open the paper support (1), then insert the ends into the holes on the paper tray (2). 1.7 Paper tray Pull up the metal recording paper guide (1), then install the paper tray (2).

  • Page 11: Recording Paper

    1. Introduction and Installation 1.9 Recording paper The unit can hold up to 20 sheets of 60 g/m to 90 g/m (16 lb. to 24 lb.) paper. Please refer to page 55 for more information on recording paper. Fan the paper to prevent paper jams. Insert the paper gently, print-side down (1).

  • Page 12: Preparation

    2. Preparation your DSL provider. Please attach the filter (6) to the 2 Preparation Connections and Setup telephone line cord of the unit. 2.1 Connections Caution: L When you operate this product, the power outlet should be near the product and easily accessible.

  • Page 13: Quick Setup

    2. Preparation Help Button 2.2 Quick Setup 2.3 Help function You can print out the quick fax setup guide and select the The unit contains helpful information on the following desired receiving mode depending on your situation. topics which can be printed for reference purposes, as follows: For KX-FP205: –...

  • Page 14: Adjusting Volume

    2. Preparation Volume Initial Programming 2.4 Adjusting volume 2.5 Date and time {SET} {SET} {MENU} {<}{>} {A}{B} {MENU} i {#}{0}{1} i {SET} Ringer volume 0 1/D:01/Y:06 While the unit is idle, press {A} or {B}. TIME: 12:00AM L If there are any documents in the document Enter the current month/date/year/hour/minute by entrance, you cannot adjust the volume.

  • Page 15: Your Logo

    2. Preparation To enter your logo 2.6 Your logo Example: “BILL” You can program your logo (name, company name, etc.) 1. Press {2} 5 times. so that it appears on the top of each page sent. LOGO=| {SET} {MUTE} 2. Press {4} 6 times. LOGO=B| 3.

  • Page 16: Your Fax Number

    2. Preparation 2.7 Your fax number You can program your fax number so that it appears on the top of each page sent. {SET} {FLASH} {MENU} {STOP} {<}{>} {MENU} i {#}{0}{3} i {SET} NO.=| Enter your fax number, up to 20 digits. L To enter a “+ ”, press {*}.

  • Page 17: Telephone

    3. Telephone 3 Telephone Automatic Dialing L If you do not need to edit the name, skip to step 3.1 Storing names and telephone numbers into the phonebook Edit the name. For further details, see the storing The unit provides a phonebook (50 items). procedure on page 17.

  • Page 18: Call Display

    3. Telephone Call Display 3.5.2 Making a call using a one touch dial 3.6 Call Display service This unit is compatible with the Call Display service Press and hold the desired one touch dial key ({1} to offered by your local telephone company. To use this unit’s Call Display features, you must subscribe to a {9}).

  • Page 19: Viewing And Calling Back

    3. Telephone To stop viewing 3.7 Viewing and calling back Press {STOP}. The display will show the number of new calls in standby mode. To edit a telephone number before calling 10 MISSED CALLS back/storing Example: 10:59AM While displaying a desired caller information, press {*} repeatedly.

  • Page 20: Fax

    4. Fax 4 Fax Sending Faxes To redial the last number 4.1 Sending a fax manually {REDIAL} i {FAX START} L If the line is busy, the unit will automatically redial the number. L To cancel redialing, press {STOP}. To send more than 10 pages at a time Insert the first 10 pages of the document.

  • Page 21: Document Requirements

    4. Fax L Check that ink, paste or correction fluid has dried completely. 4.2 Document requirements L To send a document with a width of less than 210 mm Minimum document size "), we recommend using a copy machine to copy the original document onto A4 or letter-sized paper, then sending the copied document.

  • Page 22: Broadcast Transmission

    4. Fax Note: L If you select “FINE”, “SUPER FINE” or “PHOTO” 4.4 Broadcast transmission resolution, the number of pages that the unit can By storing the phonebook items (page 17) into the send will decrease. broadcast memory, you can send the same document to L If the document exceeds the memory capacity, multiple parties (up to 20).

  • Page 23: Selecting The Way To Use Your Fax Machine

    4. Fax If a fax calling tone is detected, the fax machine will Receiving Faxes receive the fax automatically. 4.5 Selecting the way to use your fax machine 4.5.2 Use only as a fax (FAX ONLY mode) Depending on your situation, select the way you prefer to Your situation use your fax machine.

  • Page 24: Receiving A Fax Manually - Auto Answer Off

    4. Fax How to receive faxes with an extension telephone 4.6 Receiving a fax manually – 1. When the extension telephone rings, lift the handset Auto answer OFF of the extension telephone. 2. When: Note: – document reception is required, L By default, the unit reduces the size of the received –...
  • Page 25 4. Fax For KX-FP215: Changing the ring count in TAM/FAX mode 1. Make sure feature #77 is set to “FAX ONLY” (page You can select from “2” (default), “3”, “4” or “TOLL 41) beforehand. SAVER”. This setting can be changed by feature #06 on 2.

  • Page 26: Using The Unit With An Answering Machine

    4. Fax Note: L If the call is a phone call, the answering machine will 4.8 Using the unit with an record voice messages. answering machine (KX-FP205 If a fax calling tone is detected, the fax machine will receive a fax automatically. only) Receiving a voice message and fax document in one call...

  • Page 27: Junk Fax Prohibitor (Preventing Fax Reception From Undesired Callers)

    4. Fax 2. Press {>} repeatedly to display “JUNK LIST DISP.”. i {SET} 4.9 Junk fax prohibitor 3. Press {A} or {B} repeatedly to display the desired (preventing fax reception from item. i {<} undesired callers) L To cancel erasing, press {STOP}, then press {MENU}.

  • Page 28: Distinctive Ring

    5. Distinctive Ring – the fax machine will record a voice message in 5 Distinctive Ring Distinctive Ring TAM/FAX mode. 5.1 Distinctive Ring service – fax communication will be attempted in FAX ONLY When a call is made to one of your phone numbers, the mode.

  • Page 29: Programming The Ring Pattern Assigned For Fax

    5. Distinctive Ring 5.4 Programming the ring pattern assigned for fax Set feature #31 to “ON” (page 28). {MENU} i {#}{3}{2} Press {1} to {5} to select the ring pattern assigned for fax. i {SET} i {MENU}...

  • Page 30: Copy

    6. Copy 6 Copy Copying To stop copying 6.1 Making a copy Press {STOP}. 6.1.1 More copying features To enlarge a document 1. Insert the document. 2. {COPY} i {>} 3. Press {A} repeatedly to select “150%” or “200%”. i {START} L The unit will enlarge the centre of the upper part of the document.
  • Page 31 6. Copy Example: Making 2 copies of a 4-page original document Collated pages Uncollated pages Note: L The unit will store the documents into memory while collating the copies. If memory becomes full while storing, the unit will only print out the stored pages.

  • Page 32: Answering Machine

    7. Answering Machine (KX-FP215 only) record your greeting message to inform the caller 7 Answering Machine (KX-FP215 only) Greeting that the unit will not record any incoming messages. 7.1 Recording your greeting message To check the greeting message The unit has a pre-recorded greeting message for Press {GREETING CHECK}.

  • Page 33: Listening To Recorded Messages

    7. Answering Machine (KX-FP215 only) Incoming Messages Voice time/day stamp 7.2 Listening to recorded During playback, the unit will announce the day of the messages week and time that each message was recorded. When the unit has recorded new voice messages: If you subscribe to Call Display service –...

  • Page 34: Remote Operation

    7. Answering Machine (KX-FP215 only) Remote Operation Remote command 7.4 Operating from a remote Repeats a message (during location playback) Important: Skips a message (during playback) L Program the remote operation ID beforehand Plays new messages (feature #11 on page 37). L Set the unit to TAM/FAX mode before going out Plays all messages (page 25).

  • Page 35: Programmable Features

    8. Programmable Features 8 Programmable Features Features Summary 8.1 Programming {MENU} {SET} {MENU} Press {#} and the 2-digit code. Press the desired command to display the desired setting. L This step may be slightly different depending on the feature. {SET} To exit programming, press {MENU}.

  • Page 36: Basic Features

    8. Programmable Features 8.2 Basic features Feature Feature code Selection {1} “FAX ONLY” (default) Setting the quick setup {#}{0}{0} {2} “DIST. RING” (KX-FP205 only) {3} “EXT. TAM” {4} “TEL ONLY” See page 13 for details. Setting the quick setup {1} “TAM/FAX” (default) {#}{0}{0} {2} “DIST.
  • Page 37 8. Programmable Features Feature Feature code Selection Setting the remote 1. {MENU} i {#}{1}{1} {#}{1}{1} operation ID (KX-FP215 2. Enter a 2-digit number (00–99). only) L The default ID is “11”. 3. {SET} i {MENU} Setting the dialing If you cannot make calls, change this setting according to your {#}{1}{3} mode telephone line service.

  • Page 38: Advanced Features

    8. Programmable Features 8.3 Advanced features Feature Feature code Selection Setting the journal {0} “OFF”: The unit will not print a journal report, but will keep a {#}{2}{2} report to print record of the last 30 fax transmissions and receptions. automatically {1} “ON”...
  • Page 39 8. Programmable Features Feature Feature code Selection Setting the ring pattern {1} “A” {#}{3}{2} for fax (Distinctive Ring {2} “B” feature) {3} “C” {4} “D” {5} “B-D” (default) See page 29 for details. Setting the time Using this feature, the unit’s date and time setting will be {#}{3}{3} adjustment automatically adjusted when caller information is received.
  • Page 40 8. Programmable Features Feature Feature code Selection Changing the fax If you wish to use an extension telephone (page 24) to receive {#}{4}{1} activation code faxes, activate this feature and program the activation code. {0} “OFF” (default) {1} “ON” 1. {MENU} i {#}{4}{1} 2.
  • Page 41 8. Programmable Features Feature Feature code Selection Setting the connecting If you often have trouble when sending faxes, this feature allows {#}{7}{6} tone you to hear connecting tones: fax tone, ring back tone and busy tone. You can use those tones to confirm the status of the other party’s machine.

  • Page 42: Help

    9. Help 9 Help 9.1 Error messages – Reports If a problem occurs during fax transmission or reception, one of the following messages will be printed on the confirmation and journal reports (page 20). Message Code Cause & Solution COMMUNICATION ERROR 40-42 L A transmission or reception error occurred.

  • Page 43: Error Messages - Display

    9. Help 9.2 Error messages – Display If the unit detects a problem, one or more of the following messages will appear on the display. Display Cause & Solution “BACK COVER OPEN” L The back cover is open. Close the back cover firmly. “CALL SERVICE”...

  • Page 44: When A Function Does Not Work, Check Here

    L The other party’s fax machine is busy or has run out of recording paper. Try again. “OPEN CABINET L Please use genuine Panasonic replacement film (page 6). CHECK FILM SLACK” L The ink film is slack. Tighten it (see step 5 on page 9).
  • Page 45 9. Help Problem Cause & Solution The unit does not ring. L The ringer volume is turned OFF. Adjust it (page 14). 9.3.2 General Problem Cause & Solution The unit displays “PAPER L You forced the recording paper into the paper tray too strongly. Remove all JAMMED”...
  • Page 46 9. Help Problem Cause & Solution The display exits the callers L Do not pause for over 3 minutes while viewing. list while viewing caller information. 9.3.3 Fax – sending Problem Cause & Solution I cannot send documents. L The telephone line cord is connected to the [EXT] jack on the unit. Connect to the [LINE] jack (page 12) (KX-FP205 only).
  • Page 47 Check with the other party. The printing quality is poor. Please do not reuse the ink film! Please use genuine Panasonic replacement film. Refer to page 6 for further details. L The thermal head is dirty. Clean it (page 53).
  • Page 48 The printing quality is poor. Please do not reuse the ink film! Please use genuine Panasonic replacement film. Refer to page 6 for further Original details. L The thermal head is dirty. Clean it (page 53). A B C L Some paper has instructions recommending which side to print on.
  • Page 49 9. Help 9.3.7 Answering machine (KX-FP215 only) Problem Cause & Solution I cannot listen to messages L Press the remote operation ID (code) correctly and firmly (feature #11 on from a remote location. page 37). L The unit is not in TAM/FAX mode. Change to TAM/FAX mode (page 34). The other party complains L You may have subscribed to a voice mail service due to service packs that they cannot leave a voice...

  • Page 50: Maintenance

    10. Maintenance Turn the blue gear (5) in the direction of the arrow 10 Maintenance Jams until the ink film is tight (6) and at least one layer of 10.1 Recording paper jams ink film is wrapped around the blue core (7). 10.1.1 When the recording paper has jammed in the unit The display will show the following.

  • Page 51: Document Jams

    10. Maintenance Close the back cover securely by pushing down on the dotted area at both ends (8), then close the 10.2 Document jams front cover securely (9). Open the front cover. Remove the jammed document carefully (1). Install the paper tray (page 10), then insert the recording paper gently (page 11).

  • Page 52: Cleaning

    10. Maintenance Caution: Cleaning L Do not use paper products, such as paper 10.3 Document feeder/recording towels or tissues. paper feeder/scanner glass cleaning Clean the document feeder/recording paper feeder/scanner glass when: – Documents or recording paper frequently misfeed. – Smudges or black/white lines appear on the original document when sending or copying.

  • Page 53: Thermal Head Cleaning

    10. Maintenance Clean the thermal head (5) with a cloth moistened with isopropyl rubbing alcohol, and let it dry 10.4 Thermal head cleaning thoroughly. If smudges or black/white lines appear on a Caution: copied/received document, check whether there is dust L To prevent a malfunction due to static on the thermal head.

  • Page 54: General Information

    11. General Information 11 General Information Printed Repor ts Specifications 11.1 Reference lists and reports 11.2 Specifications You can print out the following lists and reports for your ■ Applicable lines: reference: Public Switched Telephone Network – “SETUP LIST” ■ Document size: –...
  • Page 55 11. General Information Reception: Approx. 28 pages – Coated, damaged or wrinkled paper (Based on the ITU-T No. 1 Test Chart in standard – Paper with foreign objects attached, such as tabs resolution.) or staples ■ Voice memory capacity – Paper which has dust, lint or oil stains (KX-FP215 only): –...

  • Page 56: Limited Warranty

    5770 Ambler Drive, Mississauga, Ontario L4W 2T3 PANASONIC PRODUCT – LIMITED WARRANTY Panasonic Canada Inc. warrants this product to be free from defects in material and workmanship and agrees to remedy any such defect for a period as stated below from the date of original purchase.

  • Page 57: Important Information

    11. General Information Important information 11.4 Important information SAFETY PRECAUTIONS Users should ensure, for their own protection, This unit may only be connected to electrical that the electrical ground connections of the outlets that supply 120 V AC. power utility, telephone lines and internal metallic water pipe system, if present, are connected together.

  • Page 58: Index

    12. Index Delayed transmission (Feature #25): 38 12. Index Dialing mode (Feature #13): 37 12.1 Index Display # #00 Quick Setup: 13 Contrast (Feature #39): 39 #01 Date and time: 14 Error messages: 43 #02 Your logo: 15 Distinctive Ring service (Feature #31): 28 #03 Your fax number: 16 Document size: 21 #04 Confirmation report: 20...
  • Page 59 12. Index Recording time Incoming message (Feature #10): 36 TAM/FAX greeting (Feature #54): 40 Redialing: 20, 21 Reports Broadcast programming: 54 Broadcast sending: 22 Call Display: 54 Confirmation: 20 Journal: 20, 54 Phonebook: 54 Power down: 49 Printer test: 54 Setup: 54 Reset (Feature #80): 41 Resolution: 30...
  • Page 60 Panasonic Canada Inc. 5770 Ambler Drive, Mississauga, Ontario L4W 2T3 www.panasonic.ca PFQX2548ZA CM0406YH0...

This manual is also suitable for:

Kx-fp215c

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