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Related Manuals for IRIS IRISPen Executive 6
Summary of Contents for IRIS IRISPen Executive 6
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Page 3: Table Of Contents
How does it work? ...7 The steps to follow...9 Chapter 2 Installation... 11 System requirements...11 Installing the IRISPen software ...11 Installing the pen scanner...14 Uninstalling the IRISPen software...16 How to get product support? ...16 How to register?...17 Chapter 3 Starting up ... 19 Running the IRISPen ...19... - Page 4 IRISPen Executive 6 - User's guide Chapter 4 Basic settings ... 33 Reading options ...33 Scan type ...33 Language ...35 Other...36 Target...37 Scanning mode...39 Chapter 5 Frequent commands... 41 Pen Buttons...41 Delimiters ...43 Character subset...46 Barcodes ...48 Handprinting ...50 Speech synthesis ...53 Beep Sound...55...
- Page 5 ABLE OF ONTENTS Scan multiple lines...67 Scan from right to left ...68 Scan negative images ...69 Scan vertical text (optional) ...70 Define the symbol for unknown characters...72 Replace a character string ...72 Replace vertical lines ...74 Program hotkeys ...77 Index ... 79...
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Page 7: Copyrights
Copyrights Copyrights ©1993-2007 I.R.I.S. All Rights Reserved. The IRISPen Mini, the IRISPen Express, the IRISPen Executive, the IRISPen Translator software were designed and developed by I.R.I.S. OCR ("Optical Character Recognition") and Linguistic technology by I.R.I.S. I.R.I.S. detains the copyrights of the IRISPen Mini software, the IRISPen Express software, the IRISPen Executive software, the IRISPen Translator software, Read &... -
Page 9: Chapter 1 Introducing The Irispen
NTRODUCING THE IRISP HAT IS THE The IRISPen is a hand-held pen scanner and software that allows you to scan data and instantly convert it into real editable text with the OCR (Optical Character Recognition) technology of I.R.I.S. The result is directly available in any Windows or Mac application. - Page 10 IRISPen Executive 6 - User's guide barcodes, handprinting, dot matrix text, scan multiple lines at a time, or even read out or translate the scanned lines. The IRISPen series Here is the IRISPen series. Each version offers a different range of functionalities.
- Page 11 Replace vertical lines (*) The Asian version of the IRISPen allows you to recognize 4 additional languages: Traditional Chinese, Simplified Chinese, Japanese, Korean. (**) No Asian version available. 1- I HAPTER NTRODUCING THE Replace vertical Replace vertical lines lines Delimiters Delimiters Multiline Multiline...
- Page 12 IRISPen Executive 6 - User's guide The pen scanner The IRISPen is a pen scanner that has the size and shape of a highlighter. It connects to your computer's USB port and does not require any external power supply. The IRISPen is equipped with a scanning head and a line guide, a roller, and two programmable buttons.
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Page 13: How Does It Work
• Hold the IRISPen like a pencil and place it a few millimeters before the first characters or data to be recognized. The pen scanner must be positioned so that the text line to be read is right in the center of the scanning head, directly under the guide line. - Page 14 IRISPen Executive 6 - User's guide • Press the pen onto the paper and roll it over the text line at a steady rate. Once pressed, the start switch is activated and the data is illuminated by a green light.
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Page 15: The Steps To Follow
Train yourself with the testsheets We recommend you use the testsheets provided with your IRISPen to experiment and get acquainted with the pen scanner. The testsheets are available as printed matter as well as in PDF format for possible reprint (the testsheet.pdf file is automatically installed in the installation folder). - Page 16 IRISPen Executive 6 - User's guide application: either direct transfer or via the clipboard. See: Basic settings, Target. 3. Take the original document and scan the data to be picked up Get back to the document, magazine, etc. containing the data to be transferred and scan the data with the pen scanner: simply slide your pen over the text lines, images, etc.
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Page 17: System Requirements
IRISPen Executive. (For quality sound, preference should be given to a 64-bit sound card. All Windows compatible audio cards are supported). NSTALLING THE The IRISPen package contains the pen scanner itself and a self- running CD-ROM containing the IRISPen software. You must HAPTER IRISP... - Page 18 IRISPen Executive 6 - User's guide install the IRISPen software before you install or connect the pen scanner. Caution: Please install the IRISPen software before connecting the pen scanner! To install the software: • First start your computer and log onto Windows.
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Page 19: Chapter 2 Installation
Dictionaries Do install the dictionaries as this improves the OCR accuracy. Adobe Reader If necessary, install the Adobe Reader software, which is required to access the software documentation (the user's guide is available in PDF format). Speech synthesis Select the language for the speech synthesis. Caution: Users of Windows XP must ignore the following message and click on Continue Anyway to continue the installation... -
Page 20: Installing The Pen Scanner
Once the IRISPen software installation is complete, you can install the pen scanner. To install the pen scanner: • Plug the pen scanner USB cable into a free USB port of your computer. A message confirms that the device has been installed. Caution: Users of Windows XP, Service Pack 2: the wizard offers to search for more recent drivers on the Internet. - Page 21 • When the installation is complete, click on Finish. Tip: Once the pen scanner has been installed (see above), it can be disconnected then reconnected without having to reconfigure or reboot the PC. Users of Windows XP should always reconnect the IRISPen on the same USB port, otherwise the device driver must be reinstalled.
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Page 22: Uninstalling The Irispen Software
IRISPen Executive 6 - User's guide NINSTALLING THE There is only one correct way of uninstalling the IRISPen: by using the Windows (un)install wizard. You are strongly recommended not to uninstall the IRISPen or any of its software modules by manually erasing the program files. -
Page 23: How To Register
2 - I HAPTER NSTALLATION - Hotline 1-561-921-0847 / 800-447-4744 (working hours) - Fax: 1-561-921-0854 - support@irisusa.com OW TO REGISTER Don't forget to register your IRISPen! By doing so, you will: - be kept informed of future product developments and related I.R.I.S. - Page 24 IRISPen Executive 6 - User's guide Registration form You may also directly access the registration form on the I.R.I.S. Web site: http://www.irislink.com/register. Telephone Or register by phone: - Europe: 32-10-45 13 64 - USA: 1-561-921-0847 / 800-447-4744...
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Page 25: Chapter 3 Starting Up
IRISP UNNING THE To start the IRISPen: • From the Windows Start menu, select All Programs, I.R.I.S. Applications, then IRISPen, or click the application shortcut on your desktop. The IRISPen startup screen appears for a few seconds. It displays the version and copyrights of the IRISPen software. Next, the IRISPen Application window and two additional windows are displayed: the Image Quality Check window and the Status window. -
Page 26: User Interface
IRISPen Executive 6 - User's guide automatically appears on top of the others, prompting the user to calibrate the pen scanner. • If you are running the software for the first time, calibrate the pen scanner. See: Starting up, Calibrating the pen scanner. - Page 27 3 - S HAPTER TARTING UP window. The IRISPen icon appears in the Windows task bar and confirms that the application is running. The Application window The Application window is the IRISPen's main window. It contains a menu bar that gives access to all software commands, a toolbar for quick access to all frequent commands, and the a window pane containing the basic settings.
- Page 28 The IRISPen icon appears by default in the notification area of the Windows task bar. It confirms that the application is running and that the pen scanner is connected. If the pen is detached from the USB port, the notification area will indicate it.
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Page 29: Calibrating The Pen Scanner
ALIBRATING THE PEN SCANNER Before you start using the IRISPen, you must calibrate the pen scanner. If you don't calibrate the scanner, the image quality will be low and the recognition results may be mediocre. You are automatically prompted to calibrate the pen scanner when running the software for the first time. -
Page 30: Changing The User Interface Language
IRISPen Executive 6 - User's guide To re-execute the calibration: • Select Calibrate from the Options menu in the Application window or, from the Scan Test window, press the Calibrate button, then push again your pen on a white piece of paper for a few seconds. -
Page 31: The Scan Test Window
EST WINDOW The Scan Test window displays the black-and-white version of the image you generate with the pen scanner. The recognized data appears just below the scanned image. Thanks to the Scan Test window, you can test your first scans and check the results before you start with definitive scanning. - Page 32 IRISPen Executive 6 - User's guide Bad quality images As you will notice, the IRISPen is able to recognize data on bad quality images, e.g. on low-contrast documents where the background nearly has the same color as the text, on highly distorted images with wavy, skewed or even contracted lines (see above figure).
- Page 33 Save image: this option allows you to save the images you generate; the available file formats are: black-and-white and grayscale Windows bitmaps (*.bmp). Calibrate: allows the user to re-execute the pen's calibration. Fit to window The option Fit to Window ensures that the entire image is displayed in the window, whatever the length of the scanned line may be.
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Page 34: Image Adjustment
IRISPen Executive 6 - User's guide The Recognize option is not useful when scanning graphics. If you have selected Grayscale image to clipboard or Black&White image to clipboard in the Application window, the Recognize option will be replaced by Image to clipboard. -
Page 35: The Irispen Wizard
Brightness Brightness means the black-and-white threshold of the image. The brightness adjustment is by default Automatic. You should leave this default setting for all normal documents. Manual When dealing with bad quality documents, changing manually the brightness level may level the quality of the black&white image and so improve the text recognition. - Page 36 IRISPen Executive 6 - User's guide capture a certain type of data, all you need to do is press the right preset button, then start the scanning! By default, the preset buttons are already assigned to the reading of English Text, Text from columns, Text tables.
- Page 37 current settings or one of the existing presets. Click Next to get to the next step. • Step 2 If needed, change any of the basic settings: Reading options, Target, Scanning mode. Click Next to get to the next step. •...
- Page 38 IRISPen Executive 6 - User's guide...
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Page 39: Chapter 4 Basic Settings
HAPTER ASIC SETTINGS EADING OPTIONS Scan type The Scan type determines the nature of the data to be scanned and read with your pen. Select the appropriate Scan type in the drop- down list. Text (default value): To read machine-printed text in a certain language. This includes alphanumeric characters, punctuation marks, numeric data, etc. - Page 40 IRISPen Executive 6 - User's guide The set of characters used by the software to read such data is the same for all languages. You can freely customize this character set (see: Frequent command: Character Subset). Also refer to: Learn how to... Read numeric data.
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Page 41: Language
4 - B HAPTER ASIC SETTINGS Language The option Language is used to indicate the language in which the data is to be read. Select the required language in the drop-down list. Either browse through the list or simply press the first letter of the needed language. -
Page 42: Other
IRISPen Executive 6 - User's guide vertical text. ! Warning: If you use the XP operating system, check that the appropriate Regional and Language Options have been set to read Asian languages. From the Windows Start menu, select Control Panel, then Date, Time, Language, and Regional Options, then Regional and Language Options, Languages tab). -
Page 43: Target
Warning: If you choose Barcodes a secondary scan type, the reading results may be less accurate than if you choose Barcodes as primary scan type. If possible, scan thus your barcodes separately and choose Barcodes in the Scan type field. Dot matrix The option Dot matrix is used to make the pen read dot matrix symbols, i.e. - Page 44 IRISPen Executive 6 - User's guide Clipboard If the option Clipboard is selected, the software will send the read data to the clipboard before you can paste it into the target application. You will then use the Paste or CTRL+V command to actually paste the data.
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Page 45: Scanning Mode
4 - B HAPTER ASIC SETTINGS CANNING MODE Single line The option Single line is selected by default. It is used to indicate that a single line is being read per scan. Multiple lines The option Multiple lines is used to scan multiple lines at a time. It is particularly useful to scan full excerpts from books, magazines, etc. -
Page 47: Chapter 5 Frequent Commands
REQUENT COMMANDS UTTONS Your pen scanner is equipped with two buttons. The simple and double of each pen button can be programmed so as to execute an operation in the target application. By simply pressing the pen buttons, you will thus be able to execute keyboard commands, add characters, switch from a scan type to another, etc. - Page 48 IRISPen Executive 6 - User's guide • Modify the default programming by selecting the required radio buttons on the left- and on the right-hand side. The left radio buttons refer to the left button, the right radio buttons refer to the right button.
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Page 49: Delimiters
then enter your keyboard commands or characters in the proposed field and click OK to confirm. Switch scan type: This allows you to program the switch to the next scan type in the list of scan types available (see: Basic settings, Reading options, Scan type). - Page 50 IRISPen Executive 6 - User's guide To set the reading delimiters: • In the Application window, click Delimiters or select Delimiters from the Settings menu. The window opens with an Input and an Output tab. • In the Input tab, indicate how the scanned area must be isolated and what the recognized text (output) should be.
- Page 51 5 - F HAPTER REQUENT COMMANDS software and represented by the "~" symbol in the Scan Test window. The best to do if you encounter such a situation is to make the software ignore the first and last position characters for the output, otherwise you will have to delete them manually once inserted in the active application.
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Page 52: Character Subset
IRISPen Executive 6 - User's guide Add ending code: You can have the IRISPen execute operations automatically in the target application after the output result is being inserted. If you insert data into a database, you can for example define a tabulation as ending code to automatically position your cursor in the next field. - Page 53 Character subset for the Text scan type in English: By using a specific subset of characters, the software eliminates the chances of recognition errors. For example, if you select the reading mode Numeric, you limit the set of recognized characters to numeric symbols only.
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Page 54: Barcodes
IRISPen Executive 6 - User's guide selected data type are enabled. All the other characters are disabled and grayed out. ! Warning Handprinting: To customize the character subset for handprinting, you must choose the User-defined subset option in the Handprinting window then define your own subset. See how to adjust the handprinting reading in: Frequent commands, Handprinting. - Page 55 To fine-tune the barcode reading: • In the Application window, click Barcodes select Barcodes from the Settings menu. In the Barcodes window, enable or disable the available options. Barcode types By default, the application is set to automatically detect and read any of the barcodes supported by the IRISPen (see: Learn how to...
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Page 56: Handprinting
IRISPen Executive 6 - User's guide additional intelligent routines to try and read the barcode. To indicate that the quality is poor, slide the quality indicator to the left. If necessary, make several tests using the Scan test window (see: Starting up, The Scan Test window). - Page 57 going to be read: numeric, alphabetic, spaced or contiguous, etc. This will help the IRISPen work better and quicker. Refer to Learn how to... Read handprinting to know exactly what can be read by the pen. If needed, you can also make the software remove spaces, decide on the level of rejected characters to be accepted.
- Page 58 IRISPen Executive 6 - User's guide Contiguous handprinting: Select this option if the space between characters is reduced. In this case, some characters may occasionally touch each other and the zones covered by a single character may overlap. Spaced handprinting: Select this option if there is a clear space between the characters.
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Page 59: Speech Synthesis
threshold is increased, characters will be rejected quicker if the software is unsure. There will thus be less possible errors but more rejected characters in the result. If the rejection threshold is decreased, there will be less rejected characters in the result, but the level of possible errors will be higher. - Page 60 IRISPen Executive 6 - User's guide Tip: Speech synthesis applies to all legible data Speech synthesis not only applies to text but to all legible data such as handprinting, numeric data, and barcodes. You can thus activate the speech to get an auditive feedback of any type of data.
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Page 61: Beep Sound
The Sound option enables to activate a beep sound during the scanning: if you activate the beep, you will hear a beep sound when the pen scanner stops scanning and when the recognized data is being sent to the target application or clipboard. -
Page 63: Customize/Save/Reopen Settings
HAPTER EARN HOW TO USTOMIZE SAVE REOPEN SETTINGS Customize the default settings When you launch the IRISPen, options are selected by default. Some default presets are also available from the IRISPen Wizard (see: Starting up, The IRISPen Wizard). These selected options form the "default settings", also referred to as the "factory settings". - Page 64 IRISPen Executive 6 - User's guide Save Settings You can save your settings in a file with the Save Settings option from the File menu. You will be able to reopen those settings whenever needed. With the Save Settings option, you can save as many sets of settings as you wish.
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Page 65: Chapter 6 Learn How To
6 - L HAPTER EARN HOW TO EAD DOT MATRIX TEXT Dot matrix printed text is text which is made of isolated, separated dots. The IRISPen can read such text. To read dot matrix text: • Select the option Dot matrix in the Application window. See: Basic settings, Reading options, Other. -
Page 66: Read Small Print
IRISPen Executive 6 - User's guide • Operate as for any other type of printed data: just slide the pen scanner over the text line. See: Introducing the IRISPen, How does it work? Warning: Select the Dot matrix option only if you intend to read so-called "draft" or "9 pin"... -
Page 67: Read Numeric Data
decrease the recognition accuracy and would slow down the operation substantially. EAD NUMERIC DATA The IRISPen is able to read all machine-printed figures. The recognition includes special characters, mathematical symbols, punctuation marks, currencies, etc. You can thus read all types of data such as: digits, codes, amounts, dates, account numbers, numeric tables, etc. -
Page 68: Read Handprinting
IRISPen Executive 6 - User's guide • Slide your pen over the numeric data. Operate as for any other type of printed data. See: Introducing the IRISPen, How does it work? How to get auditive feedback? You can activate the speech feature to get an auditive feedback of the scanned data. - Page 69 to continuous, "cursive" writing. The symbols within a word are linked and it is impossible for the software to know where one symbol ends and another starts. With handprinting, on the contrary, the symbols are separated and the IRISPen can isolate the individual characters. To read handprinting: •...
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Page 70: Read Barcodes
IRISPen Executive 6 - User's guide How to read handprinting alongside other data? If you intend to read handprinting alongside other data, you will need to switch from one scan type to the other, then scan each type of data. - Page 71 - The barcode must be at least 0.3" (0.75 cm) high - The narrow bar should be at least 12 mils (0.012" or 0.3 mm.). Do not try to read tinier barcodes, the resolution of the pen scanner will not suffice.
- Page 72 Barcodes window. See: Frequent commands, Barcodes. • Operate exactly as for any other data: just slide the pen scanner over the barcode. The middle of the barcode should be positioned just in front of the pen scanner guide line. Follow the...
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Page 73: Scan Multiple Lines
having to change the scanning direction. Tip: Tell the software if the quality is poor If the barcode quality is poor, use the barcode quality option in the Barcodes window (see: Frequent commands, Barcodes) to make the software use additional intelligent routines. Make several scanning tests if necessary. Tip: Activate the speech synthesis Speech synthesis not only applies to text but to all legible data such as... -
Page 74: Scan From Right To Left
• In the Application window, select the option Left-handed Scanning under the Options menu. • Take the pen scanner in your left hand and turn it the other way around so as to lean it to the left. Position it at the right end of... -
Page 75: Scan Negative Images
IRISPen, How does it work? To scan right-to-left text (right-handed users): • Simply take the pen scanner in your left hand and turn it the other way around so as to lean it to the left. Position it at the right end of the text line and slide it over the line from right to left. -
Page 76: Scan Vertical Text (Optional)
IRISPen Executive 6 - User's guide To scan negative images: • In the Application window, select Negative Image from the Options menu. The "Negative" option appears in the Status window. The IRISPen is ready to scan negative images. • Operate as for any other type of printed data: just slide the pen scanner over the text line. - Page 77 Language field, then select Scan Vertical Text from the Options menu. • Rotate your document 90° counterclockwise and slide the pen scanner over the text line from left to right. Use your pen appropriately, see: Introducing the IRISPen, How does it work?.
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Page 78: Define The Symbol For Unknown Characters
IRISPen Executive 6 - User's guide EFINE THE SYMBOL FOR UNKNOWN CHARACTERS If characters are not properly recognized by the IRISPen, they are by default represented by a tilde, i.e. a "~" symbol, in the recognition result. If you wish to, you can choose another symbol. - Page 79 original document. For example, you can replace the currency "USD" that appears on the original document by the corresponding symbol "$" in your active application. You can replace an abbreviation by its full name, you can erase data, e.g. replace "$" by nothing so that "$2.99"...
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Page 80: Replace Vertical Lines
IRISPen Executive 6 - User's guide Scanned string: Type in the character or character string that will be scanned and recognized. Converted string: Type in the data into which the scanned string has to be converted. You can type in a character, character string, a keyboard command, or any combination of all. - Page 81 Various keyboard commands are proposed for the conversion, but you will also be able to replace vertical lines by characters or any combination of characters and commands. Tip: How to recompose a whole table? If on top of the default <Tab> command, you add the line ending code <Home>...
- Page 82 IRISPen Executive 6 - User's guide Select Custom to introduce your own set of conversion, then click OK to confirm. You can execute any keyboard command, add characters, or execute any combination of all. Tip: If your table does not contain vertical bars, the easiest procedure is to quickly add them on the original document with a pen and a ruler.
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Page 83: Program Hotkeys
ROGRAM HOTKEYS The IRISPen allows you to program hotkeys for the execution of the following commands: - Restore the application (reopen the Application window) - Switch scan type (switch from one scan type to the next one - see: Basic settings, Reading options, Scan type) - Repeat speech (repeat the last utterance pronounced with the speech synthesis) This will make your work quicker and easier. - Page 85 active application ...37 application window...21 asian languages ...70 barcodes... 33, 36, 48, 64 beep sound ...55 black-and-white image...25 brightness...28 calibration ...23 character conversion ...72 character subset...46 check the scanning...7 clipboard ...37 CMC7 ...33 columns ...74 NDEX correct position of the pen ... 7 customize settings...
- Page 86 IRISPen Executive 6 - User's guide image ...33 image adjstment...28 Image Quality Check window ...21 installation (hardware) ...14 installation (software) ...11 invisible color ...7 IRISPen ...3 IRISPen Wizard ...29 language...35 left-handed users...68 multiline...39, 67 negative images ...69 numeric ...33, 61 pen buttons...41...
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Page 87: Index
scanning...7 scanning band ...7 scanning mode ...39 settings (customize) ...57 settings (restore) ...57 settings (save) ...57 single line...39 sliding the pen...7 small print...60 Status window...20 support ...16 system requirements ...11 tables...74 target...37 target application ...9 technical support...16 templates... 29 text... 33 train to scan ...