Avaya Aria Quick Reference Manual

L I S T E N I N G A N D R E S P O N D I N G [
Reviewing messages
Review:
•
New voice messages
• Saved voice messages [1] [2]
• New e-mail messages
•
Saved e-mail messages [2] [2]
• New fax messages
• Saved fax messages [3] [2]
TIP: Use playback controls as desired (see reverse).
Forwarding a message
• At end of message
• To forward message...
...Without comment
...With comment
• When finished
• Specify address
•
When finished
• After entering all addresses [#] [#]
• Send message
Replying to a message
• At end of message
- Reply to sender [8] [1]
- Reply to all [8] [2]
- Reply to sender with original [8] [3]
- Reply to all with original [8] [4]
• Record reply
• When finished [#] [#]
Replying by calling internal caller
• At end of message [8] [8]
P R I N T I N G A F A X O R E - M A I L
[
Printing a message after reviewing
At the end of the message, choose:
• To print to default fax number [2] [1]
• To print to alternate fax number [2] [2]
•
To print from the fax machine [2] [3]
you are using
•
To send a fax to another recipient [2] [4]
Printing messages before reviewing
Print:
• All new fax messages [8] [1]
• A list of all messages in inbox [8] [2]
•
A list of all new messages [8] [3]
in inbox
Choose:
• To print to default fax number
•
To print to alternate fax number
• To print from the fax machine
you are using
• To send a fax to another recipient
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1 ] P E R S O N A L I Z I N G Y O U R M A I L B O X
Recording or changing prompts or greetings
Record prompt or greeting:
•
[1] Personal greeting
• Extended Absence greeting
[2] • Optional greeting 1
•
Optional greeting 2
[3] • Please Hold prompt
• Name prompt
If prompt or greeting is already recorded:
• Accept recording
• Rerecord
•
Delete prompt or greeting
[6]
Using special features
To set:
[1]
• Find Me on or off
[2]
•
Call Me on or off
[#]
•
Caller requested Notify Me
on or off
[#]
•
Automatic Notify Me
• Call screening
[#]
• Intercom paging
To review active options
Changing call handling
Choose:
•
Block all incoming calls
• Prompt when extension
not answered
• Prompt when extension busy
Select:
•
Optional greeting 1
• Optional greeting 2
To review active options
To return to normal call handling
1 ]
Setting a default fax number
Enter the new telephone number
• Confirm
• Change
Recording or changing announcements
Enter the announcement number
OR
If announcement is already recorded:
•
Accept recording
•
Rerecord
• Delete announcement
Managing personal distribution lists
• Create list
• Edit list
•
Delete list
[1]
•
Review active lists
[2]
Changing your password
[3]
•
Enter new password, followed by
• Reenter new password, followed by
[4]
[ 4 ] R E C O R D I N G A N D S E N D I N G
[1] Creating a new voice message
• Record message
[1] • When finished
[2] •
Enter destination address, followed by
[3]
• After entering all addresses
[4] • Specify delivery options (see below)
[5] • Send
[6] To cancel recording
To spell name
[1]
Delivery options
[2]
•
Send immediately
[3]
• Mark as priority/not priority
[2] • Mark for future delivery
•
Mark as private
[2] [1]
C A L L A N S W E R I N G
[3] [1]
When answering Find Me, Call Me, or screened calls:
[4] [1]
• To accept a call
• To reject a call
[4] [2]
•
To replay a Find Me or Call Me message
[5]
[7]
S H O R T C U T S
[9]
Bypass welcome greeting
[3] When reviewing messages, skip:
• From New to Saved to Deleted
• To start of message
[1]
• To end of message
[2]
G E N E R A L T I P S
[3]
Pressed the wrong key?
To cancel or back up, press
[1]
[2] Go back to Main menu?
[8] Press [*] repeatedly until you hear "Main menu..."
[9]
Exiting your mailbox
Return to the Main menu, and press [*] again, or hang up.
[4]
Want to hear the menu again?
While listening to a menu, press
[1]
[2]
NOTE: Your system may not support all features. For
[5]
more information, check with your system administrator.
NOTE: This Quick Reference Guide should be printed only
on 8½ x 14 inch stock. Printing it on stock of other
[1]
sizes (such as 8½ x 11) makes the print too small to
[2]
read.
[3]
Copyright © 2004, Avaya, Inc. All rights reserved. All trademarks identified by ®
[6]
and ™ are registered trademarks or trademarks respectively of Avaya Inc. All
[1]
other trademarks are the properties of their respective owners.
[2] Disclaimer: Avaya is not responsible for any modifications, additions or
deletions to the original published version of this documentation unless such
[3]
modifications, additions or deletions were performed by Avaya. Customer and/or
[4]
end user agree to indemnify and hold harmless Avaya, Avaya's agents, servants
and employees against all claims, lawsuits, demands and judgments arising out
[9] of, or in connection with, subsequent modifications, additions or deletions to this
documentation to the extent made by the customer or end user.
[#]
Printed in the U.S.A.
[#]
05/2004
Document number: 11-300046
Issue 2
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A r i a ® T e l e p h o n e U s e r I n t e r f a c e
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f o r A v a ya M o d u l a r M e s s a g i n g
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