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Brother MFC-8880DN User Manual

Brother multifunction printer user's guide
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USER'S GUIDE
MFC-8880DN
MFC-8890DW
Version 0
UK/IRE

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  Summary of Contents for Brother MFC-8880DN

  • Page 1 USER’S GUIDE MFC-8880DN MFC-8890DW Version 0 UK/IRE...
  • Page 2 Register your product on-line at http://www.brother.com/registration/ By registering your product with Brother, you will be recorded as the original owner of the product. Your registration with Brother: may serve as confirmation of the purchase date of your product should you lose your receipt;...
  • Page 3: Compilation And Publication Notice

    FITTED WITH THE APPROPRIATE CONNECTOR. APPROVAL INFORMATION Brother advises that this product may not function correctly in a country other than where it was originally purchased, and does not offer any warranty in the event that this product is used on public telecommunication lines in other countries.
  • Page 4 EC Declaration of Conformity...
  • Page 5: Table Of Contents

    Symbols and conventions used in the documentation ... 2 Accessing the Software User’s Guide and Network User’s Guide ... 3 Viewing documentation ... 3 Accessing Brother Support (For Windows Control panel overview ... 6 Status LED indications ... 9 Loading paper and documents Loading paper and print media ...
  • Page 6 Security features Secure Function Lock 2.0 ...29 Setting the password for the administrator ...29 Changing the password for the administrator ...29 Setting up the public user mode ...30 Setting up restricted users ...30 Turning Secure Function Lock on/off...31 Switching Users ...31 Setting Lock ...32 Setting up the password ...32 Changing your Setting Lock password ...32...
  • Page 7 Recording an outgoing message (OGM)... 54 Multi-line connections (PBX) ...54 External and extension telephones...55 Operation from extension telephones... 55 For Fax/Tel mode only... 55 Connecting an external or extension telephone ...55 Using a non-Brother cordless external handset ...56 Using Remote Codes ...56...
  • Page 8 Dialling and storing numbers How to dial ...58 Manual dialling...58 One touch Dialling ...58 Speed dialling ...58 Search ...59 LDAP search ...59 Fax redial ...59 Storing numbers ...60 Storing a pause ...60 Storing One Touch Dial numbers ...60 Storing Speed Dial numbers...61 Changing One Touch and Speed Dial numbers ...62 Setting up Groups for Broadcasting ...63 Combining quick dial numbers ...64...
  • Page 9 Section III Copy Making copies How to copy... 78 Entering copy mode...78 Making a single copy ... 78 Making multiple copies ...78 Stop copying... 78 Copy options (temporary settings)... 79 Enlarging or reducing the image copied ...79 Improving copy quality... 80 Sorting copies using the ADF ...
  • Page 10 Section VI Appendixes Safety and legal Choosing a location ...98 To use the machine safely ...99 Important safety instructions...103 IEC60825-1+A2:2001 Specification...104 Disconnect device ...104 Wiring information (U.K. only)...105 LAN connection ...105 Radio interference ...105 EU Directive 2002/96/EC and EN50419...105 EU Directive 2006/66/EC - Removing or Replacing the Battery...106 International ENERGY STAR Libtiff Copyright and License ...107 Trademarks...108...
  • Page 11 Menu and features On-screen programming... 156 Menu table ...156 Memory storage... 156 Menu keys ... 156 How to access the menu mode ... 157 Menu table ... 158 Entering text ... 180 Specifications General... 182 Print media... 184 Fax... 186 Copy ...
  • Page 12 Section I General General information Loading paper and documents General Setup Security features...
  • Page 13: General Information

    General information Using the documentation Thank you for buying a Brother machine! Reading the documentation will help you make the most of your machine. Symbols and conventions used in the documentation The following symbols and conventions are used throughout the documentation.
  • Page 14: Accessing The Software User's Guide And Network User's Guide

    Network User’s Guide. Viewing documentation Viewing documentation (Windows To view the documentation, from the Start menu, point to Brother, MFC-XXXX (where XXXX is your model name) from the program group, and then click User’s Guides in HTML format. If you have not installed the software, you can...
  • Page 15 Network User’s Guide and Quick Setup Guide. The PDF format is recommended for printing the manuals. Double-click Brother Solutions Center icon to go to the Brother Solutions Center, ® where you can view or download the PDF documents. (Internet access and PDF...
  • Page 16: Accessing Brother Support (For Windows ® )

    (http://www.brother.com), click Brother Home Page. For the latest news and product support information (http://solutions.brother.com), click Brother Solutions Center. To visit our web site for original Brother Supplies (http://www.brother.com/original/), click Supplies Information. To return to the main page, click Back or...
  • Page 17: Control Panel Overview

    Chapter 1 Control panel overview MFC-8880DN and MFC-8890DW have the same keys. 1 One Touch keys These 20 keys give you instant access to 40 previously stored numbers. Shift Lets you access One Touch numbers 21 to 40 when held down.
  • Page 18 6 Stop/Exit Stops an operation or exits from a menu. 7 Start Lets you start sending faxes, making copies or scanning. 8 Copy keys: Duplex You can choose Duplex to copy on both sides of the paper. Contrast/Quality Lets you change the quality or contrast for the next copy.
  • Page 19 Chapter 1 10 Fax and telephone keys: Tel/R This key is used to have a telephone conversation after picking up the external handset during the F/T pseudo-ring. When connected to a PBX, you can use this key to gain access to an outside line, to recall an operator, or to transfer a call to another extension.
  • Page 20: Status Led Indications

    2. Wait a few seconds, and then turn it back on and try to print again. If you cannot clear the error and you see the same service call indication after turning the machine back on, please call your Brother dealer for service. General information...
  • Page 21 Chapter 1 Cover open Toner Life End Paper error Scan lock Others Note When the power switch is off or the machine is in Sleep mode, the LED is off. The front cover or fuser cover is open. Close the cover. Replace the toner cartridge with a new one.
  • Page 22: Loading Paper And Documents

    Loading paper and documents Loading paper and print media The machine can feed paper from the standard paper tray, optional lower tray or multi-purpose tray. When you put paper into the paper tray, note the following: If your application software supports paper size selection on the print menu, you can select it through the software.
  • Page 23: Loading Paper In The Multi-Purpose Tray (Mp Tray)

    Chapter 2 Fan the stack of paper well to avoid paper jams and misfeeds. Put paper in the tray, and make sure that the paper is below the maximum paper mark (1). The side to be printed on must be face down. IMPORTANT Make sure the paper guides touch the sides of the paper.
  • Page 24 Open the MP tray and lower it gently. Pull out the MP tray support (1) and unfold the flap (2). While pressing the paper side guide release lever, slide the paper guides to fit the width of the paper that you are going to use.
  • Page 25: Unprintable Area

    Chapter 2 Unprintable area Unprintable area for faxes and copies The figures below show unprintable areas. Usage Copy Note (For copies) This unprintable area shown above is for a single copy or a 1 in 1 copy using A4 size paper. The unprintable area changes with the paper size. Unprintable area when printing from a computer When using the printer driver the printable area is smaller than the paper size, as shown below.
  • Page 26: Acceptable Paper And Other Print Media

    Acceptable paper and other print media Print quality may vary according to the type of paper you are using. You can use the following types of print media: thin paper, plain paper, thick paper, bond paper, recycled paper, transparencies, labels or envelopes. For best results, follow the instructions below: Use paper made for plain paper copying.
  • Page 27: Type And Size Of Paper

    Chapter 2 Type and size of paper The machine loads paper from the installed standard paper tray, optional lower tray or multi-purpose tray. Standard paper tray Since the standard paper tray is a universal type, you can use any of the paper sizes (one paper type and size at a time) listed in the table in Paper capacity of the paper trays on page 16.
  • Page 28: Handling And Using Special Paper

    Recommended paper specifications The following paper specifications are suitable for this machine. Basis weight 75-90 80-110 µm Thickness Roughness Higher than 20 sec. Stiffness 90-150 cm Grain direction Long grain Volume resistivity Surface resistivity Filler CaCO Ash content Below 23 wt% Brightness Higher than 80% Opacity...
  • Page 29 If you use any of the types of paper listed above, they may damage your machine. This damage is not covered under any Brother warranty or service agreement. Envelopes Most envelopes will be suitable for your machine. However, some envelopes may have feed and print-quality problems because of the way they have been made.
  • Page 30 If you use any of the types of envelopes listed above, they may damage your machine. This damage is not covered under any Brother warranty or service agreement. Occasionally you may experience paper feed problems caused by the thickness, size and flap shape of the envelopes you are using.
  • Page 31 Chapter 2 Labels The machine will print on most types of labels designed for use with a laser machine. Labels should have an adhesive that is acrylic-based since this material is more stable at the high temperatures in the fuser unit. Adhesives should not come in contact with any part of the machine, because the label stock may stick to the drum unit or rollers and cause...
  • Page 32: Loading Documents

    Loading documents Using the automatic document feeder (ADF) The ADF can hold up to 50 pages and feeds each sheet individually. Use standard 80 g/m paper and always fan the pages before putting them in the ADF. Recommended environment Temperature: 20 to 30°C Humidity: 50% - 70% Paper: Xerox Premier 80 g/m or Xerox...
  • Page 33: Using The Scanner Glass

    Chapter 2 Using the scanner glass You can use the scanner glass to fax, copy or scan pages of a book or one page at a time. Documents can be up to 215.9 mm wide and 355.6 mm long. Note To use the scanner glass, the ADF must be empty.
  • Page 34: General Setup

    General Setup Mode Timer The machine has three mode keys on the control panel: Fax, Scan, and Copy. You can set how much time the machine takes after the last Copy or Scan operation to return to Fax mode. If you choose Off, the machine will stay in the mode you used last.
  • Page 35: Paper Size

    Chapter 3 Paper Size You can use ten sizes of paper for printing copies: A4, Letter, Legal, Executive, A5, A5 L, A6, B5, B6 and Folio and four sizes for printing faxes: A4, Letter, Legal and Folio. When you change the size of paper in the tray, you will also need to change the setting for paper size at the same time so your machine can fit the document or an incoming...
  • Page 36: Tray Use In Fax Mode

    Tray Use in fax mode You can change the default tray that the machine will use for printing received faxes. When you choose Tray#1 Only, MP Only or Tray#2 Only , the machine pulls the paper only from that tray. If the selected tray is out of paper, No Paper will appear on the LCD.
  • Page 37: Volume Settings

    Chapter 3 Volume settings Ring volume You can choose a ring volume level from a range of settings, from High to Off. While in Fax mode press the volume level. The LCD will show the current setting, and each key press will change the volume to the next level.
  • Page 38: Automatic Daylight Savings Time

    Automatic daylight savings time You can set the machine to change automatically for Daylight Savings Time. It will set itself forward one hour in the Spring, and back one hour in the Autumn. Press Menu 1, 4. Press a or b to choose On or Off. Press OK.
  • Page 39: Sleep Time

    Chapter 3 Sleep Time The Sleep Time setting can reduce power consumption by turning off the fuser while the machine is idle. You can choose how long the machine must be idle (from 000 to 240 minutes) before it goes into sleep mode. When the machine receives a fax, computer data, or makes a copy, the timer will be reset.
  • Page 40: Security Features

    Make a careful note of your password. If you forget it, you will have to reset the password stored in the machine. For information about how to reset the password call your Brother dealer. Note • Secure Function Lock can be set manually at the control panel or by using Web Based Management.
  • Page 41: Setting Up The Public User Mode

    Chapter 4 Setting up the public user mode Public user mode restricts the functions that are available for Public users. Public users do not need to enter a password to access the features made available through this setting. You can set up one Public user. Press Menu, 1, 8, 1.
  • Page 42: Turning Secure Function Lock On/Off

    Turning Secure Function Lock on/off If you enter the wrong password, the LCD will show Wrong Password. Re-enter the correct password. Turning Secure Function Lock on Press Menu, 1, 8, 1. Press a or b to choose Lock OffiOn. Press OK. Enter your four-digit administrator password.
  • Page 43: Setting Lock

    Make a careful note of your password. If you forget it you will have to reset the passwords stored in the machine. Please call your administrator or Brother dealer. While Setting Lock is On, you cannot change the following settings without a password:...
  • Page 44: Turning Setting Lock On/Off

    Turning Setting Lock on/off If you enter the wrong password when following the instructions below, the LCD will show Wrong Password. Re-enter the correct password. Turning Setting Lock on Press Menu, 1, 8, 2. Press a or b to choose On. Press OK.
  • Page 45: Restricting Dialling

    Chapter 4 Restricting dialling This feature is to prevent users from sending a fax or call to a wrong number by mistake. You can set the machine to restrict dialling by using the dial pad, One Touch, Speed Dial and LDAP search. If you choose Off, the machine does not restrict the dialling method.
  • Page 46 Section II Sending a fax Receiving a fax Telephone and external devices Dialling and storing numbers Remote Fax Options Polling Printing reports...
  • Page 47: Sending A Fax

    Sending a fax How to fax Entering fax mode To enter fax mode press (Fax), and the key will glow blue. Sending a single-sided fax from the ADF Using the ADF to send your faxes is the easiest way. To cancel a fax in progress press Stop/Exit.
  • Page 48: Sending A Fax From The Scanner Glass

    Changing a 2-sided fax layout You need to choose the duplex scanning format before you send a fax. The format you choose will depend on the layout of your 2-sided document. Press Menu, 1, 9, 3. Do one of the following: If your document is flipped on the Long edge, press a or b to choose Long edge.
  • Page 49: Faxing Letter/Legal/Folio Size Documents From The Scanner Glass

    Chapter 5 Note When faxing multiple pages from the scanner glass, real time transmission should be set to Off. (See Real Time Transmission on page 43.) Faxing Letter/Legal/Folio size documents from the scanner glass When faxing Letter/Legal/Folio size documents, you need to set the scan glass size to Letter or Legal/Folio otherwise a portion of your faxes will be missing.
  • Page 50: Broadcasting

    Broadcasting Broadcasting lets you send the same fax message to more than one fax number. You can include Groups, One Touch, Speed Dial numbers and up to 50 manually dialled numbers in the same broadcast. You can broadcast up to 390 different numbers.
  • Page 51: Additional Sending Operations

    Chapter 5 Additional sending operations Sending faxes using multiple settings Before you send a fax, you can change any combination of these settings: Contrast, Resolution, Overseas mode, Delayed fax timer, Polling transmission, Real time transmission or Cover page settings. Make sure you are in Fax mode After each setting is accepted, the LCD asks if you want to enter more settings.
  • Page 52 Composing your own comments You can set up two comments of your own. Make sure you are in Fax mode Press Menu, 2, 2, 8. Press a or b to choose 5. or 6. to store your own comment. Press OK. Enter your own comment using the dial pad.
  • Page 53: Contrast

    Chapter 5 Contrast For most documents the default setting of Auto will give the best results. It automatically chooses the suitable contrast for your document. If your document is very light or dark, changing the contrast may improve the quality of the fax. Use Dark to make the faxed document lighter.
  • Page 54: Dual Access

    Dual access You can dial a number, and start scanning the fax into memory—even when the machine is sending from memory, receiving faxes or printing PC data. The LCD will show the new job number. The number of pages you can scan into the memory will vary depending on the data that is printed on them.
  • Page 55: Delayed Fax

    Chapter 5 Delayed Fax You can store up to 50 faxes in the memory to be sent within a twenty four hour period. Make sure you are in Fax mode Load your document. Press Menu, 2, 2, 3. Enter the time you want the fax to be sent (in 24-hour format).
  • Page 56: Out Of Memory Message

    Out of memory message If you get an Out of Memory message while scanning the first page of a fax, press Stop/Exit to cancel the fax. If you get an Out of Memory message while scanning a subsequent page, you will have the option to press Start to send the pages scanned so far, or to press Stop/Exit to cancel the operation.
  • Page 57: Receiving A Fax

    Receiving a fax Receive modes You must choose a receive mode depending on the external devices and telephone services you have on your line. The diagrams below will help you choose the correct mode. (For more detailed information about the receive modes, see Using receive modes on page 47.) Choosing the Receive Mode Do you want to use the telephone features of your machine (if available) or an external telephone or external telephone answering device connected on the...
  • Page 58: Using Receive Modes

    Using receive modes Some receive modes answer automatically (Fax Only and Fax/Tel). You may want to change the Ring Delay before using these modes. (See Ring Delay on page 48.) Fax Only Fax Only mode will automatically answer every call as a fax. Fax/Tel Fax/Tel mode helps you automatically manage incoming calls, by recognising...
  • Page 59: Receive Mode Settings

    Chapter 6 Receive Mode settings Ring Delay The Ring Delay setting sets the number of times the machine rings before it answers in Fax Only and Fax/Tel modes. If you have external or extension telephones on the same line as the machine, choose the maximum number of rings.
  • Page 60: Fax Detect

    Fax Detect If Fax Detect is On: The machine receives a fax call automatically, even if you answer the call. When you see Receiving on the LCD or when you hear “chirps” through the handset you are using, just replace the handset. Your machine will do the rest.
  • Page 61: Additional Receiving Operations

    Chapter 6 Additional receiving operations Printing a reduced incoming If you choose On, the machine automatically reduces each page of an incoming fax to fit on one page of A4, Letter, Legal or Folio size paper. The machine calculates the reduction ratio by using the page size of the fax and your Paper Size setting (Menu, 1, 2, 2).
  • Page 62: Receiving Faxes Into Memory

    Receiving faxes into memory As soon as the paper tray becomes empty during fax reception, the screen will display No Paper, asking you to put paper in the paper tray. (See Loading paper and print media on page 11.) If you are unable to put paper in the paper tray the following will happen: If Memory Receive is On:...
  • Page 63: Telephone And External Devices

    Telephone and external devices Telephone line services Setting the telephone line type If you are connecting the machine to a line that features a PBX or ISDN to send and receive faxes, it is necessary to change the Telephone Line Type accordingly by completing the following steps.
  • Page 64: Bt Call Sign (U.k. Only)

    BT Call Sign (U.K. only) The BT Call Sign subscriber service is a way to have a separate number for your machine, it allows you to have at least two separate telephone numbers on one phone line. Each phone number has its own distinctive ringing pattern.
  • Page 65: Recording An Outgoing Message (Ogm)

    Chapter 7 Record the outgoing message on your external TAD. Set the TAD to answer calls. Set the Receive Mode to External TAD. (See Receive modes on page 46.) Recording an outgoing message (OGM) Record 5 seconds of silence at the beginning of your message.
  • Page 66: External And Extension Telephones

    External and extension telephones Note You need to turn the Remote Codes setting to on to use the Remote Activation Code l51 and Remote Deactivation Code #51. (See Using Remote Codes on page 56.) Operation from extension telephones If you answer a fax call on an extension telephone, or an external telephone that is correctly connected to the machine into the correct socket on the machine, you can make...
  • Page 67: Using A Non-Brother Cordless External Handset

    T- connector. Using a non-Brother cordless external handset If your non-Brother cordless telephone is connected to the telephone line cord (see page 55) and you typically carry the cordless handset elsewhere, it is easier to answer calls during the Ring Delay.
  • Page 68 Remote Deactivation Code If you receive a voice call and the machine is in F/T mode, it will start to sound the F/T (double-ring) after the initial ring delay. If you pick up the call on an extension telephone you can turn the F/T ring off by pressing #51 (make sure you press this between the rings).
  • Page 69: Dialling And Storing Numbers

    Dialling and storing numbers How to dial You can dial in any of the following ways. Manual dialling Use the dial pad to enter all the digits of the telephone or fax number. One touch Dialling Press the One Touch key that stores the number you want to call.
  • Page 70: Search

    Search You can search alphabetically for names you have stored in the One Touch and Speed Dial memories. (See Storing One Touch Dial numbers on page 60 and Storing Speed Dial numbers on page 61.) Press Search/Speed Dial. Press the dial pad keys for the first few letters of the name.
  • Page 71: Storing Numbers

    Chapter 8 Storing numbers You can set up your machine to do the following types of easy dialling: One Touch, Speed Dial and Groups for Broadcasting faxes. You can also specify the default resolution for each One Touch and Speed Dial number. When you dial a quick dial number, the LCD shows the name, if you stored it, or the number.
  • Page 72: Storing Speed Dial Numbers

    If you selected E-Mail in step b, press a or b to select Color100dpi, Color200dpi, Color300dpi, Color600dpi, Gray100dpi, Gray200dpi, Gray300dpi, B/W200dpi or B/W200x100. Press OK and then go to step f. If you selected IFAX in step b, press a or b to select Std, Fine or Photo.
  • Page 73: Changing One Touch And Speed Dial Numbers

    Chapter 8 Press OK to store the number or E-mail address without a name. If you want to save a fax/scan resolution along with the number, choose one of the options below: If you selected Fax/Tel in step b, press a or b to select Std, Fine, S.Fine or Photo.
  • Page 74: Setting Up Groups For Broadcasting

    Setting up Groups for Broadcasting If you often want to send the same fax message to many fax numbers you can set up a group. Groups are stored on a One Touch key or a Speed Dial number. Each group uses up a One Touch key or a Speed Dial location.
  • Page 75: Combining Quick Dial Numbers

    Chapter 8 If you selected Black & White in step e, select the file format (TIFF, PDF or Secure PDF) that will be used to send to your PC. If you selected Gray or Color in step e, select the file format (PDF, Secure PDF, JPEG or XPS) that will be used to send to your PC.
  • Page 76: Remote Fax Options

    Internet Fax feature. (For details about Internet Fax, see the Network User’s Guide on the CD-ROM. For information about Fax Forward to E-mail, see the Brother Solutions Center at http://solutions.brother.com) Press a or b to choose On or Off. Press OK.
  • Page 77: Fax Storage

    Chapter 9 Fax Storage The Fax Storage feature lets you store your received faxes in the machine’s memory. You can retrieve stored fax messages from a fax machine at another location using the remote retrieval commands. (See Retrieving fax messages on page 69.) Your machine will automatically print a copy of the stored fax.
  • Page 78: Changing Remote Fax Options

    IMPORTANT If you choose Backup Print On, the machine will also print the fax at your machine so you will have a copy. This is a safety feature in case if there is a power failure before the fax is forwarded or a problem at the receiving machine.
  • Page 79: Turning Off Remote Fax Options

    Chapter 9 IMPORTANT If you choose Backup Print On, the machine will also print the fax at your machine so you will have a copy. This is a safety feature in case if there is a power failure before the fax is forwarded or a problem at the receiving machine.
  • Page 80: Using Your Remote Access Code

    Using your Remote Access Code Dial your fax number from a telephone or another fax machine using touch tone. When your machine answers, immediately enter your Remote Access Code. The machine signals if it has received messages: No beeps No messages received. 1 long beep Fax message received.
  • Page 81: Changing The Fax Forwarding Number

    Chapter 9 Changing the Fax Forwarding number You can change the default setting of your fax forwarding number from another telephone or fax machine using touch tone. Dial your fax number from a telephone or another fax machine using touch tone.
  • Page 82: Remote Fax Commands

    Remote fax commands Follow the commands below to access features when you are away from the machine. When you call the machine and enter your Remote Access Code (3 digits followed by l), the system will give two short beeps and you must enter a remote command. Remote commands Change the fax forwarding or fax storage settings...
  • Page 83: Polling

    Secure polling lets you restrict who can get the documents you set up to be polled. Secure polling only works with Brother fax machines. If you want to get a fax from a secured Brother machine you have to enter the secure code.
  • Page 84: Sequential Polling

    Sequential polling Sequential polling lets you request documents from several fax machines in one operation. Make sure you are in Fax mode Press Menu, 2, 1, 8. Press a or b to choose Standard, Secure or Timer. Press OK. Choose one of the options below. If you choose Standard go to step e.
  • Page 85: Setup For Polled Transmit With A Secure Code

    Secure polling lets you restrict who can get the documents you set up to be polled. Secure polling only works with Brother fax machines. If another person wants to retrieve a fax from your machine they will have to enter the secure code.
  • Page 86: Printing Reports

    Printing reports Fax reports Some fax reports (transmission verification and fax journal) can be printed automatically and manually. Transmission verification report This report lists the sender’s name or fax number, the time and date of transmission, duration of transmission, number of pages sent, and whether or not the transmission was successful.
  • Page 87: Reports

    6 Network Config Lists your network settings. 7 Order Form You can print an accessories order form to fill out and send to your Brother dealer. How to print a report Press Menu, 6. Do one of the following: Press a or b to choose the report you want.
  • Page 88 Section III Copy Making copies...
  • Page 89: Making Copies

    Making copies How to copy Entering copy mode Press (Copy) to enter Copy mode. Contrast:- Quality :Auto Enlg/Red:100% Tray :MP>T1 Press ab or Start Quality :Auto Enlg/Red:100% Tray :MP>T1 Bright Select & OK 1 Contrast 2 Quality 3 Copy ratio 4 Tray selection 5 Number of copies 6 Brightness...
  • Page 90: Copy Options (Temporary Settings)

    Copy options (temporary settings) When you want to quickly change the copy settings temporarily for the next copy, use the temporary Copy keys. You can use different combinations. The machine returns to its default settings one minute after copying, unless you have set the Mode Timer to 30 seconds or less.
  • Page 91: Improving Copy Quality

    Chapter 12 Improving copy quality You can choose from a range of quality settings. The default setting is Auto. Auto Auto is the recommended mode for ordinary printouts. Suitable for documents that contain both text and photographs. Text Suitable for documents containing only text.
  • Page 92: Adjusting Contrast And Brightness

    Adjusting Contrast and Brightness Contrast Adjust the contrast to help an image look sharper and more vivid. To temporarily change the contrast setting, follow the steps below: Make sure you are in Copy mode Load your document. Use the dial pad to enter the number of copies (up to 99).
  • Page 93: Making N In 1 Copies

    Chapter 12 Making N in 1 copies (page layout) You can reduce the amount of paper used when copying by using the N in 1 copy feature. This allows you to copy two or four pages onto one page, which lets you save paper.
  • Page 94: Duplex (2-Sided) Copying

    If you are copying from the scanner glass: Insert your document face down in the direction shown below: 2 in 1 (P) 2 in 1 (L) 4 in 1 (P) 4 in 1 (L) Duplex (2-sided) copying If you want to use the duplex copy feature, load your document in the ADF.
  • Page 95: Advanced Duplex Copy (Short Edge Flip)

    Chapter 12 2 sided i 1 sided Portrait Landscape Make sure you are in Copy mode Load your document. Enter the number of copies (up to 99) using the dial pad. Press Duplex and a or b to select 1sided i 2sided, 2sided i 2sided or 2sided i 1sided.
  • Page 96: Tray Selection

    Press a or b to select 2sided i 1sided or 1sided i 2sided. Press OK. Duplex Advanced a2sided i 1sided b1sided i 2sided Select ab or OK Press Start to copy the document. Note Duplex copy using a 2-sided legal size document is not available.
  • Page 97: Out Of Memory Message

    Chapter 12 Out of memory message If the memory becomes full while you are making copies, the LCD message will guide you through the next step. If you get an Out of Memory message while scanning a subsequent page, you will have the option to press Start to copy the pages scanned so far, or to press Stop/Exit to cancel the operation.
  • Page 98: Section Iv Direct Printing

    Section IV Direct printing Printing data from a USB Flash memory drive or a digital camera supporting mass storage...
  • Page 99: Printing Data From A Usb Flash Memory Drive Or A Digital Camera Supporting Mass Storage

    Direct Print supports the following file formats: PDF version 1.7 JPEG Exif + JPEG PRN (created by Brother driver) TIFF (scanned by all MFC or DCP Brother models) ® PostScript 3™ (created by the Brother BRScript3 printer driver) XPS version 1.0...
  • Page 100: Printing Data Directly From The Usb Flash Memory Drive Or A Digital Camera Supporting Mass Storage

    Printing data from a USB Flash memory drive or a digital camera supporting mass storage Printing data directly from the USB Flash memory drive or a digital camera supporting mass storage Connect your USB Flash memory drive or digital camera to the USB direct interface (1) on the front of the machine.
  • Page 101 Chapter 13 Note • Your digital camera must be switched from PictBridge mode to mass storage mode. • Your digital camera must be switched from PictBridge mode to mass storage mode. • If you want to print an index of the files, choose Index Print, and then press OK.
  • Page 102: Understanding The Error Messages

    Printing data from a USB Flash memory drive or a digital camera supporting mass storage Note • If you want to change the default setting for the paper tray to feed paper from, press Menu, 1, 6, 3 to change the paper tray setting.
  • Page 103 Chapter 13...
  • Page 104: Section V Software

    Section V Software Software and Network features...
  • Page 105: Software And Network Features

    Note If you have not installed the software, see Viewing documentation (Windows on page 3. From the Start menu, point to Brother, MFC-XXXX from the programs group, then click User’s Guides in HTML format. Click on the manual you want (SOFTWARE USER’S GUIDE or...
  • Page 106: Macintosh

    ® Macintosh Make sure your Macintosh on. Insert the Brother CD-ROM into your CD-ROM drive. Double-click the Documentation icon. Double-click your language folder, and then double-click the top.html file. Click on the manual you want (SOFTWARE USER’S GUIDE or NETWORK USER’S GUIDE) in the top...
  • Page 107 Chapter 14...
  • Page 108 Section VI Appendixes Safety and legal Options Troubleshooting and routine maintenance Menu and features Specifications Glossary...
  • Page 109: A Safety And Legal

    Safety and legal Choosing a location Put your machine on a flat, stable surface that is free of vibration and shocks, such as a desk. Put the machine near a telephone socket and a standard grounded electrical socket. Choose a location where the temperature remains between 10°C and 32.5°C and the humidity is between 20% to 80% (without condensation).
  • Page 110: To Use The Machine Safely

    To use the machine safely Please keep these instructions for later reference and read them before attempting any maintenance. WARNING There are high voltage electrodes inside the machine. Before you clean the inside of the machine, make sure you have unplugged the telephone line cord first and then the power cord from the electrical socket.
  • Page 111 6 Never install telephone wiring during a lightning storm. Never install a telephone wall socket in a wet location. 7 If any cables become damaged, disconnect your machine, and contact your Brother dealer. 8 DO NOT place any objects on the machine, or obstruct the air vents.
  • Page 112 Safety and legal CAUTION After you have just used the machine, some internal parts of the machine will be extremely hot. When you open the front or back cover of the machine, DO NOT touch the shaded parts shown in the illustration. To prevent injuries, be careful not to put your hands on the edge of the machine under the document cover as shown in the illustration.
  • Page 113 When you move the machine, grasp the side hand holds that are under the scanner. IMPORTANT The fuser unit is marked with a Caution label. Please DO NOT remove or damage the label.
  • Page 114: Important Safety Instructions

    13 Wait until pages have exited the machine before picking them up. 14 Unplug this product from the power socket and refer all servicing to Brother Authorized Service Personnel under the following conditions: When the power cord is damaged or frayed.
  • Page 115: Iec60825-1+A2:2001 Specification

    If the product does not operate normally when the operating instructions are followed. Adjust only those controls that are covered by the operating instructions. Incorrect adjustment of other controls may result in damage and will often require extensive work by a qualified technician to restore the product to normal operation.
  • Page 116: Wiring Information (U.k. Only)

    Wiring information (U.K. only) If you need to replace the plug fuse, fit a fuse that is approved by ASTA to BS1362 with the same rating as the original fuse. Always replace the fuse cover. Never use a plug that does not have a cover. If in any doubt, call a qualified electrician.
  • Page 117: Eu Directive 2006/66/Ec - Removing Or Replacing The Battery

    International ENERGY STAR The purpose of the International ENERGY STAR popularization of energy-efficient office equipment. ® As an ENERGY STAR Partner, Brother Industries, Ltd. has determined that this product meets ® the ENERGY STAR guidelines for energy efficiency. ® Compliance Statement ®...
  • Page 118: Libtiff Copyright And License

    Safety and legal Libtiff Copyright and License Use and Copyright Copyright© 1988-1997 Sam Leffler Copyright© 1991-1997 Silicon Graphics, Inc. Permission to use, copy, modify, distribute, and sell this software and its documentation for any purpose is hereby granted without fee, provided that (i) the above copyright notices and this permission notice appear in all copies of the software and related documentation, and (ii) the names of Sam Leffler and Silicon Graphics may not be used in any advertising or publicity relating to the software without the specific, prior written permission of Sam Leffler and Silicon Graphics.
  • Page 119: Trademarks

    Trademarks The Brother logo is a registered trademark of Brother Industries, Ltd. Brother is a registered trademark of Brother Industries, Ltd. Multi-Function Link is a registered trademark of Brother International Corporation. Microsoft, Windows, Windows Server and Internet Explorler are registered trademarks of Microsoft Corporation in the United States and/or other countries.
  • Page 120: B Options

    When an optional tray is installed, the machine can hold up to 550 sheets of plain paper. If you want to buy an optional lower tray unit, contact your Brother dealer. For setup, see the instructions that we have supplied with the lower tray unit.
  • Page 121: Installing Extra Memory

    Installing extra memory Turn off the machine’s power switch. Unplug the telephone line cord. Disconnect the interface cable from the machine, and then unplug the power cord from the electrical socket. Note Be sure to turn off the machine’s power switch before you install or remove the SO-DIMM.
  • Page 122: Troubleshooting And Routine Maintenance Troubleshooting

    If you think there is a problem with your machine, check the chart below and follow the troubleshooting tips. Most problems can be easily resolved by yourself. If you need additional help, the Brother Solutions Center offers the latest FAQs and troubleshooting tips. Visit us at http://solutions.brother.com.
  • Page 123: Sending Faxes

    For Example: If you subscribe to Call Waiting or some other custom service and its signal comes through the line while your machine is sending or receiving a fax, the signal can temporarily interrupt or disrupt the faxes. Brother’s ECM feature should help overcome this problem. This condition is related to the telephone system industry and is common to all devices that send and receive information on a single, shared line with custom features.
  • Page 124: Menu Access Difficulties

    Check to see if the LCD is showing an error message. (See Error and maintenance messages on page 126.) Check the machine is online: (Windows Vista Control Panel, Hardware and Sound, and then Printers. Right-click Brother MFC-XXXX Printer. Make sure that Use Printer Offline is ® unchecked. (Windows XP and Windows Server button and choose Printers and Faxes.
  • Page 125: Scanning Difficulties

    As the machine cancels the Job and clears it from the memory it may produce an incomplete printout. Suggestions Make sure that the Brother TWAIN driver is chosen as the primary source. In PaperPort™ 11SE, click File, Scan or Get Photo and choose the Brother TWAIN driver.
  • Page 126: Paper Handling Difficulties

    Paper handling difficulties Difficulties The machine does not load paper. The LCD shows No Paper or a Paper Jam message. The machine does not feed paper from the MP tray. How do I print on envelopes? What paper can I use? There is a paper jam.
  • Page 127 To add port 137 for network scanning, network printing and network PC Fax receiving, enter the information below: 1. In Description of service: - Enter any description, for example “Brother PC Fax receiving” 2. In Name or IP address (for example 192.168.0.12) of the computer hosting this service on your network: Enter “Localhost”.
  • Page 128 Click the Add port... button. To add port 54926 for Network PC Fax, enter the information below: 1. In Add port... Enter any description. (for example “Brother PC Fax”) 2. In Name: Enter “54926”. 3. Make sure Port number: is chosen. Then click UDP.
  • Page 129: Improving The Print Quality

    Improving the print quality Examples of poor print quality ABCDEFGH abcdefghijk A B C D a b c d e 0 1 2 3 4 White lines across the page ABCDEFGH abcdefghijk A B C D a b c d e 0 1 2 3 4 White lines down the page Hollow print...
  • Page 130 The drum unit may be damaged. Put in a new drum unit. (See Replacing the drum unit on page 149.) The fuser unit may be contaminated. Call your Brother dealer for service. Check the paper type and quality. (See Acceptable paper and other print media on page 15.)
  • Page 131 Examples of poor print quality Envelope Creases Curled or wavy Recommendation Open the back cover. Pull the blue lever until the mark (c) reaches beside the mark ) as shown below. Resend the print job. Note When you have finished printing, open the back cover and reset the two blue levers back to their original position.
  • Page 132 Examples of poor print Recommendation quality Curled Troubleshooting and routine maintenance Turn the paper over in the paper tray, and print again. (Excluding Letterhead paper) If the problem remains, switch the Anti-Curl Lever as follows: 1 Open the back cover. 2 Lift the lever (1) and slide the lever (2) in the direction of the arrow.
  • Page 133 141 and Cleaning the drum unit on page 143.) The drum unit may be damaged. Put in a new drum unit. (See Replacing the drum unit on page 149.) The fuser unit may be contaminated. Call your Brother dealer for service.
  • Page 134 (See Replacing a toner cartridge on page 146.) The drum unit may be damaged. Put in a new drum unit. (See Replacing the drum unit on page 149.) The fuser unit may be smudged. Call your Brother dealer for service.
  • Page 135 Examples of poor print quality ABCDEFGH abcdefghijk A B C D a b c d e 0 1 2 3 4 Poor fixing Recommendation Open the back cover and make sure that the two blue levers on the left and right hand sides are in the up position. Choose Improve Toner Fixing mode in the printer driver.
  • Page 136: Setting Dial Tone Detection

    Setting Dial Tone detection When you send a fax automatically, by default your machine will wait for a fixed amount of time before it starts to dial the number. By changing the Dial Tone setting to Detection you can make your machine dial as soon as it detects a dial tone.
  • Page 137: Error And Maintenance Messages

    The most common error and maintenance messages are shown below. You can clear most errors and perform routine maintenance messages by yourself. If you need more help, the Brother Solutions Center offers the latest FAQs and troubleshooting tips. Visit us at http://solutions.brother.com/. Error Message...
  • Page 138 Error Message Cause The fuser cover is not closed Cover is Open completely or paper was jammed in the back of the machine when you turned on the power. The other person or other Disconnected person’s fax machine stopped the call.
  • Page 139 The drum unit counter was not reset when a new drum was installed. It is time to replace the fuser unit. Call your Brother dealer to replace the fuser Replace Parts Fuser Unit It is time to replace the laser unit. Call your Brother dealer to replace the laser...
  • Page 140 USB direct interface. Troubleshooting and routine maintenance Action Call your Brother dealer to replace the PF Kit 2. Replace the empty toner cartridge with a new one. (See Replacing a toner cartridge on page 146.) Disconnect the machine from the power for several minutes, then reconnect it.
  • Page 141: Transferring Your Faxes Or Fax Journal Report

    Transferring your faxes or Fax Journal report If the LCD shows: Print Unable XX Scan Unable XX We recommend transferring your faxes to another fax machine or to your PC. (See Transferring faxes to another fax machine on page 130 or Transferring faxes to your PC on page 130.) You can also transfer the Fax Journal report to see if there are any faxes you need to...
  • Page 142: Document Jams

    Document jams If the document is jammed, follow the steps below. IMPORTANT After removing a jammed document, check that no paper scraps are left in the machine that could cause another jam. Document is jammed in the top of the ADF unit Take out any paper from the ADF that is not jammed.
  • Page 143: Paper Jams

    If you have not installed a drum unit or have installed the drum unit incorrectly, then this may cause a paper jam in your Brother machine. Note If the error message remains, open and close the front cover and fuser cover firmly to reset the machine.
  • Page 144 IMPORTANT To prevent damage to the machine caused by static electricity, DO NOT touch the electrodes shown in the illustration. Note The LCD names for the paper trays are as follows: • Standard paper tray: Tray 1 • Optional lower tray: Tray 2 •...
  • Page 145 Paper is jammed in Paper Tray 1 or Tray 2 If the LCD shows Jam Tray 1 or Jam Tray 2, follow these steps: Pull the paper tray completely out of the machine. For Jam Tray 1: For Jam Tray 2: Use both hands to slowly pull out the jammed paper.
  • Page 146 Slowly take out the drum unit and toner cartridge assembly. The jammed paper may be pulled out with the toner cartridge and drum unit assembly, or this may release the paper so you can pull it out of the paper tray opening. IMPORTANT We recommend that you place the drum unit and toner cartridge assembly on a...
  • Page 147 IMPORTANT We recommend that you place the drum unit and toner cartridge assembly on a clean, flat surface with a sheet of disposable paper or cloth underneath it in case you accidentally spill or scatter toner. Push down the blue lock lever and take the toner cartridge out of the drum unit.
  • Page 148 Paper is jammed at the back of the machine Press the front cover release button and open the front cover. Slowly take out the drum unit and toner cartridge assembly. IMPORTANT We recommend that you place the drum unit and toner cartridge assembly on a clean, flat surface with a sheet of disposable paper or cloth underneath it in case you accidentally spill or scatter toner.
  • Page 149: Routine Maintenance

    Paper is jammed in the duplex tray Pull the duplex tray completely out of the machine. Pull the jammed paper out of the machine or the duplex tray. Put the duplex tray back in the machine. Routine maintenance WARNING Use neutral detergents. DO NOT use any flammable substances, spray or organic solvent/liquids containing alcohol/ammonia to clean the inside or...
  • Page 150: Cleaning The Scanner

    Wipe the outside of the machine with a dry, lint-free soft cloth to remove dust. Remove any paper that is in the paper tray. Wipe the inside and the outside of the paper tray with a dry, lint-free soft cloth to remove dust.
  • Page 151: Cleaning The Laser Scanner Window

    Cleaning the laser scanner window WARNING Use neutral detergents. DO NOT use any flammable substances, spray or organic solvent/liquids containing alcohol/ammonia to clean the inside or outside of the machine. Doing this may cause a fire or electrical shock. For more information see Important safety instructions on page 103.
  • Page 152: Cleaning The Corona Wire

    Wipe the laser scanner window (1) by wiping it with a dry lint-free soft cloth. Put the drum unit and toner cartridge assembly back in the machine. Close the front cover. Plug the machine’s power cord back into the electrical socket first, and then plug in the telephone line cord.Turn on the machine.
  • Page 153 Clean the corona wire inside the drum unit by gently sliding the blue tab from right to left and left to right several times. Note Be sure to return the blue tab to the home position (a) (1). If you do not, printed pages may have a vertical stripe.
  • Page 154: Cleaning The Drum Unit

    Cleaning the drum unit If you have print quality problems, clean the drum unit as follows. Turn off the machine. Unplug the telephone line cord first, and then unplug the power cord from the electrical socket. Open the front cover and slowly take out the drum unit and toner cartridge assembly.
  • Page 155 Turn the drum unit gear by hand while looking at the surface of the OPC drum (1). When you have found the mark on the drum that matches the print sample, wipe the surface of the OPC drum with a dry cotton swab until the dust or glue on the surface comes off.
  • Page 156: Replacing The Consumable Items

    Replacing the consumable items You will need to replace the consumable items when the machine indicates that the life of the consumable is over. Toner cartridge Order No. TN-3230, TN-3280 IMPORTANT • We recommend placing used consumable items on a sheet of paper to prevent accidentally spilling or scattering the material inside.
  • Page 157: Replacing A Toner Cartridge

    Replacing a toner cartridge The High Yield toner cartridges can print approximately 8,000 pages and the Standard toner cartridges can print approximately 3,000 pages . Actual page count will vary depending on your average type of document (i.e., standard letter, detailed graphics).
  • Page 158 • To avoid print quality problems, DO NOT touch the shaded parts shown in the illustrations. • Brother machines are designed to work with toner of a particular specification and will work to a level of optimum performance when used with genuine Brother toner cartridges (TN-3230/TN- 3280).
  • Page 159 Unpack the new toner cartridge. Gently shake from side to side several times to distribute the toner evenly inside the cartridge. Pull off the protective cover. Put the new toner cartridge firmly into the drum unit until you hear it lock into place.
  • Page 160: Replacing The Drum Unit

    Replacing the drum unit The machine uses a drum unit to create print images on paper. If the LCD shows Replace Parts Drum, the drum unit is near the end of its life and it is time to buy a new one.
  • Page 161 IMPORTANT • We recommend that you put the drum unit and toner cartridge assembly on a clean, flat surface with a sheet of disposable paper or cloth underneath it in case you accidentally spill or scatter toner. • To prevent damage to the machine caused by static electricity, DO NOT touch the electrodes shown in the illustration.
  • Page 162: Replacing Periodic Maintenance Parts

    The parts listed below will have to be replaced after printing approximately 50,000 pages for PF KitMP and 100,000 pages for PF Kit1, PF Kit2, Fuser and Laser. Please call your Brother dealer when the following messages appear on the LCD. LCD message Description...
  • Page 163: Machine Information

    Machine Information Checking the Serial Number You can see the machine’s Serial Number on the LCD. Press Menu, 8, 1. Press Stop/Exit. Checking the Page Counters You can see the machine’s Page Counters for copies, printed pages, reports and lists, faxes or a summary total.
  • Page 164: Reset

    Setting Lock password 3 All Settings You can reset all the machine settings back to the settings that were set at the factory. Brother strongly recommends you use this operation when you dispose of the machine. Troubleshooting and routine maintenance Note Unplug the interface cable before you choose Network or All Settings.
  • Page 165: Packing And Shipping The Machine

    Packing and shipping the machine CAUTION Make sure that the machine has fully cooled down by leaving it disconnected from the power for at least 30 minutes before packing. When you transport the machine, use the packing materials that came with your machine.
  • Page 166 Take the two styrofoam pieces and match the front of the machine to the “FRONT” mark on one of the styrofoam pieces, and the back of the machine to the “REAR” mark on the other styrofoam piece (6). Put the AC power cord and printed materials in the original carton as shown below (7).
  • Page 167: D Menu And Features

    Menu and features On-screen programming Your machine has been designed to be easy to use. The LCD provides on-screen programming using the menu keys. We have created step by step on-screen instructions to help you program your machine. Simply follow the steps as they guide you through the menu selections and programming options.
  • Page 168: How To Access The Menu Mode

    How to access the menu mode Press Menu. Choose an option. Press 1 for General Setup menu. Press 2 for Fax menu. Press 3 for Copy menu. Press 4 for Printer menu. Press 5 for USB Direct I/F menu. Press 6 for Print Reports menu. Press 7 for Network menu.
  • Page 169: Menu Table

    Menu table The factory settings are shown in Bold with an asterisk. Choose & OK Main Menu Submenu Menu Selections — 1.General Setup 1.Mode Timer 2.Paper 1.Paper Type 1.MP Tray Choose & OK to accept Options Descriptions — Sets the time to 0 Sec return to Fax mode 30 Secs...
  • Page 170 Main Menu Submenu Menu Selections 1.General Setup 2.Paper 2.Paper Size 1.MP Tray (Continued) (Continued) 3.Volume 1.Ring Options Descriptions Sets the size of the paper in the MP tray. Letter Legal Executive A5 L Folio Sets the size of the 2.Tray#1 paper in the paper Letter tray.
  • Page 171 Main Menu Submenu Menu Selections 1.General Setup 3.Volume 2.Beeper (Continued) (Continued) 3.Speaker 4.Auto Daylight — 5.Ecology 1.Toner Save 2.Sleep Time 6.Tray Use 1.Copy 2.Fax Options Descriptions Adjusts the volume level of the beeper. Med* High Adjusts the speaker volume. Med* High Changes for Daylight Savings Time...
  • Page 172 Main Menu Submenu Menu Selections 1.General Setup 6.Tray Use 3.Print (Continued) (Continued) — 7.LCD Contrast 8.Security 1.Function Lock 2.Setting Lock 9.Document Scan 1.Glass ScanSize 2.File Size 3.Duplex Scan Options Descriptions Selects the tray that Tray#1 Only will be used for PC Tray#2 Only print.
  • Page 173 Main Menu Submenu Menu Selections 2.Fax 1.Setup Receive 1.Ring Delay (In Fax mode only) 2.F/T Ring Time 20 Secs 3.Fax Detect 4.Remote Codes 5.Auto Reduction On* 6.Memory Receive On* 7.Print Density -nnnno+ 8.Polling RX 9.Fax Rx Stamp 0.Duplex 2.Setup Send 1.Contrast (In Fax mode only)
  • Page 174 Main Menu Submenu Menu Selections 2.Fax 2.Setup Send 3.Delayed Fax (continued) (In Fax mode only) 4.Batch TX (Continued) 5.Real Time TX 6.Polled TX 7.Coverpg Setup Next Fax:On 8.Coverpage Note — 9.Overseas Mode On 3.Address Book 1.One Touch Dial — 2.Speed Dial 3.Setup Groups 4.Report Setting 1.XMIT Report Menu and features...
  • Page 175 Main Menu Submenu Menu Selections 2.Fax 4.Report Setting 2.Journal Period Off (continued) (continued) 5.Remote Fax Opt 1.Forward/Store Off* (Backup Print) 2.Remote Access ---l 3.Print Document — 6.Dial Restrict. 1.Dial Pad 2.One Touch Dial Off* 3.Speed Dial 4.LDAP server 7.Remaining Jobs — Options Descriptions Sets the interval for...
  • Page 176 Main Menu Submenu Menu Selections 2.Fax 0.Miscellaneous 1.Compatibility High* (continued) 2.BT Call Sign (U.K. only) — 3.Copy 1.Quality 2.FB Txt Quality — — 3.Brightness — 4.Contrast Menu and features Options Descriptions Adjusts the equalization for transmission Normal difficulties. Basic(for VoIP) VoIP service providers offer fax support using various standards.
  • Page 177 Main Menu Submenu Menu Selections — 4.Printer 1.Emulation 2.Print Options 1.Internal Font 1.HP LaserJet 2.Configuration — 3.Test Print — 3.Duplex 4.Reset Printer — 5.USB Direct I/F 1.Direct Print 1.Paper Size 2.Media Type Options Descriptions Chooses the See Auto(EPSON)* emulation mode. Auto(IBM) HP LaserJet BR-Script 3...
  • Page 178 Main Menu Submenu Menu Selections 5.USB Direct I/F 1.Direct Print 3.Multiple Page 1in1* (continued) (continued) 4.Orientation 5.Collate 6.Print Quality Normal* 7.PDF Option 8.Index Print 2.Scan to USB 1.Resolution 2.File Name Menu and features Options Descriptions Sets the page style when printing multiple pages 2in1 directly from the USB...
  • Page 179 200 incoming and outgoing faxes. (TX means Transmit. RX means Receive.) — Lists your settings. — Lists your Network settings. — You can print an accessories order form to fill out and send to you Brother dealer. Page...
  • Page 180 Main Menu Submenu Menu Selections 7.Network 1.TCP/IP 1.Boot Method (MFC-8880DN) 2.IP Address 3.Subnet Mask 4.Gateway 5.Node Name 6.WINS Config 7.WINS Server 8.DNS Server 9.APIPA 0.IPv6 Menu and features Options Descriptions Chooses the BOOT Auto* method that best Static suits your needs.
  • Page 181 Main Menu Submenu Menu Selections — 7.Network 2.Ethernet (MFC-8880DN) (continued) 3.E-mail/IFAX 1.Mail Address 2.Setup Server 3.Setup Mail RX 1.Auto Polling Options Auto* 100B-FD 100B-HD 10B-FD 10B-HD — — 1.SMTP Server Name? (up to 64 characters) IP Address? [000-255]. [000-255]. [000-255]. [000-255] [00001-65535] 2.SMTP Port...
  • Page 182 Main Menu Submenu Menu Selections 7.Network 3.Setup Mail RX 3.E-mail/IFAX (MFC-8880DN) (continued) (continued) (continued) 4.Setup Mail TX 1.Sender Subject 5.Setup Relay — 4.Scan To E-mail Options 2.Poll Frequency 10Min* (01-60) 3.Header Subject+From+To None* 4.Del Error Mail 5.Notification Off* — 2.Size Limit Off* 3.Notification...
  • Page 183: Time Zone

    Main Menu Submenu Menu Selections 5.Scan To FTP — 7.Network (MFC-8880DN) (continued) — 6.ScanTo Network 7.Fax to Server — 8.Time Zone — 0.Network Reset 1.Reset 2.Exit Options Color 100 dpi* Color 200 dpi Color 300 dpi Color 600 dpi Gray 100 dpi...
  • Page 184 Specifies the IP address of the primary or secondary DNS server. Automatically allocates the IP address from the link-local address range. Enable or Disable the IPv6 protocol. If you want to use the IPv6 protocol, visit http://solutions.brother.com/ for more information.
  • Page 185 Main Menu Submenu Menu Selections 7.Network 1.Wired LAN 2.Ethernet (MFC-8890DW) (continued) (continued) 3.Set to Default 4.Wired Enable 2.WLAN 1.TCP/IP Options — Auto* 100B-FD 100B-HD 10B-FD 10B-HD — 1.Reset 2.Exit — 1.Boot Method Auto* Static RARP BOOTP DHCP [000-255]. [000-255]. 2.IP Address [000-255].
  • Page 186 Guide on range. CD-ROM. Enable or Disable the IPv6 protocol. If you want to use the IPv6 protocol, visit http://solutions.brother.com/ for more information. You can configure your print server. You can easily configure your wireless network settings using the one-button push method.
  • Page 187 Main Menu Submenu Menu Selections 7.Network 2.WLAN 6.Set to Default (MFC-8890DW) (continued) (continued) 7.WLAN Enable 3.E-mail/IFAX 1.Mail Address 2.Setup Server 3.Setup Mail RX 1.Auto Polling Options 1.Reset 2.Exit Off* — — 1.SMTP Server Name? (up to 64 characters) IP Address? [000-255].
  • Page 188 Main Menu Submenu Menu Selections 7.Network 3.Setup Mail RX 3.E-mail/IFAX (MFC-8890DW) (continued) (continued) (continued) 4.Setup Mail TX 1.Sender Subject 5.Setup Relay — 4.Scan To E-mail Options 2.Poll Frequency 10Min* (01-60) 3.Header Subject+From+To None* 4.Del Error Mail 5.Notification Off* — 2.Size Limit Off* 3.Notification Off*...
  • Page 189 Main Menu Submenu Menu Selections 5.Scan To FTP — 7.Network (MFC-8890DW) (continued) — 6.ScanTo Network 7.Fax to Server — 8.Time Zone — 0.Network Reset 1.Reset 2.Exit Options Color 100 dpi* Color 200 dpi Color 300 dpi Color 600 dpi Gray 100 dpi Gray 200 dpi Gray 300 dpi B&W 200 dpi...
  • Page 190 Main Menu Submenu Menu Selections — 8.Machine Info. 1.Serial No. 2.Page Counter — 3.Parts Life 1.Drum 2.Fuser 3.Laser 4.PF kit MP 5.PF kit 1 6.PF Kit 2 0.Initial Setup 1.Receive Mode — — 2.Date&Time — 3.Station ID — 4.Tone/Pulse — 5.Dial Tone 6.Phone Line Set —...
  • Page 191: Entering Text

    Entering text When setting certain menu selections, such as the Station ID, you will need to type text characters. The dial pad keys have letters printed on them. The keys: 0, # and l do not have printed letters because they are used for special characters. Press the appropriate dial pad key the number of times shown in this reference table to access the character you want.
  • Page 192 Special characters and symbols Press l, # or 0, then press d or c to move the cursor to the symbol or character you want. Press OK to choose it. The symbols and characters below will appear depending on your menu selection.
  • Page 193: Specifications

    Electrophotography by semiconductor laser beam scanning 64 MB 220 - 240V 50/60Hz Peak: 1080 W Copying: Average 680 W Sleep: (MFC-8880DN) Average 18W (MFC-8890DW) Average 19 W Standby: Average 85 W With Drum/Toner Unit: 18.6 kg Sound power Operating (Copying) Office equipment with L d >...
  • Page 194 Temperature Humidity ADF (automatic document feeder) Paper Tray Paper Tray 2 (option) Operating: 10 to 32.5°C Storage: 5 to 35°C Operating: 20 to 80% (without condensation) Storage: 10 to 90% (without condensation) Up to 50 pages (Staggered) [80 g/m Recommended Environment for Best Results: Temperature: 20 to 30°C Humidity: 50% - 70%...
  • Page 195: Print Media

    Print media Paper Input Paper Tray Paper Type: Paper Size: Paper Weight: Maximum Paper Tray Capacity: Multi-purpose tray (MP tray) Paper Type: Paper Size: Paper Weight: Maximum Multi-purpose tray Capacity: For transparencies or labels, we recommend removing printed pages from the output paper tray immediately after they exit the machine to avoid the possibility of smudging.
  • Page 196 Paper Output Output Tray Back Output Tray Duplex Paper Size Printing Manual Duplex Automatic Duplex Specifications Up to 150 sheets (face-down print delivery to the output paper tray) One sheet (face-up print delivery to the back output tray)
  • Page 197: Fax

    Memory Transmission Out of Paper Reception ‘Pages’ refers to the ‘Brother Standard Chart No. 1’ (a typical business letter, Standard resolution, JBIG code). Specifications and printed materials are subject to change without prior notice. ‘Pages’ refers to the ‘ITU-T Test Chart #1’ (a typical business letter, Standard resolution, JBIG code). Specifications and printed materials are subject to change without prior notice.
  • Page 198: Copy

    Copy Colour/Monochrome Single-sided Document Size 2-Sided (Duplex) Document Size Copy Width: Multiple Copies Reduce/Enlarge Resolution First Copy Out Time 1200 × 600 dpi when copying with Text quality, 100% ratio and from scanner glass. The first copy out time may vary depending on scanner lamp warm up time. Monochrome ADF Width: 148 to 215.9 mm...
  • Page 199: Scan

    Document Size Scanning Width Greyscale For the latest driver updates, visit http://solutions.brother.com/ Maximum 1200 × 1200 dpi scanning with the WIA driver in Windows 19200 dpi can be chosen by using the Brother scanner utility) Yes/Yes ® Yes (Windows 2000 Professional/XP/ XP Professional x64 Edition/Windows Vista ®...
  • Page 200: Print

    First Print Out Time Less than 8.5 seconds (from the READY state and standard tray) Print only via network For the latest driver updates, visit http://solutions.brother.com/ The print speed may change depending on the type of document you print. ®...
  • Page 201: Interfaces

    Interfaces Parallel A bi-directional shielded parallel cable that is IEEE 1284 compliant and no longer than 2.0 m. Use a USB 2.0 interface cable that (type A/B) is no longer than 2.0 m. LAN cable Use an Ethernet UTP cable category 5 or greater. Wireless LAN Your machine supports IEEE 802.11b/g wireless communication with (MFC-8890DW)
  • Page 202: Direct Print Feature

    Direct Print feature Compatibility PDF version 1.7 printer driver), TIFF (scanned by all Brother MFC or DCP models), PostScript version 1.0. PDF data including a JBIG2 image file, a JPEG2000 image file or transparency files are not supported. , JPEG, Exif + JPEG, PRN (created by Brother ®...
  • Page 203: Computer Requirements

    Computer requirements Minimum System Requirements and Supported PC Software Functions Computer Platform Processor & Operating System Minimum Version Speed ® ® ® Windows Windows Intel Pentium Operating 2000 or equivalent System Professional ® Windows ® 2 5 Home ® Windows Professional ®...
  • Page 204 Third party USB/Parallel ports are not supported. PC Fax supports black and white only. PaperPort™ 11SE supports Microsoft For the latest driver updates, visit http://solutions.brother.com/ All trademarks, brand and product names are property of their respective companies. 256 MB 512 MB 50MB ®...
  • Page 205: Consumable Items

    Consumable items Toner Cartridge Life Drum Unit Approx. cartridge yield is declared in accordance with ISO/IEC 19752. Drum yield is approximate, and may vary by type of use. Standard Toner Cartridge: TN-3230: High-Yield Toner Cartridge: TN-3280: DR-3200: Approx. 3,000 pages (A4) Approx.
  • Page 206: Ethernet Wired Network

    Ethernet wired network Network board NC-6800h type2 model name You can connect your machine to a network for Network Printing, Network Scanning, PC Fax and Remote Setup. Support for Windows Professional x64 Edition, Windows Vista Windows Server Mac OS Protocols IPv4: IPv6: Network type...
  • Page 207 Printing only for Windows Server ® Mac OS X 10.3.9 or greater (mDNS) For the latest driver updates, visit http://solutions.brother.com/ BRAdmin Professional and Web BRAdmin are available as a download from http://solutions.brother.com/ ® 2000 Professional, Windows ® XP Professional x64 Edition, Windows Vista ®...
  • Page 208: Ethernet Wireless Network (Mfc-8890Dw Only)

    Ethernet wireless network (MFC-8890DW only) Network board NC-7600w type2 model name You can connect your machine to a network for Network Printing, Network Scanning, PC Fax and Remote Setup Support for Windows Professional x64 Edition, Windows Vista Windows Server Mac OS Protocols IPv4: IPv6...
  • Page 209 Only printing for Windows Server ® Mac OS X 10.3.9 or greater (mDNS) For the latest driver updates, visit http://solutions.brother.com/ BRAdmin Professional and Web BRAdmin are available as a download from http://solutions.brother.com/. ® 2000 Professional, Windows ® XP Professional x64 Edition, Windows Vista ®...
  • Page 210: Authentication And Encryption For Wireless Users Only

    Method of EAP-FAST corresponding to CCXv4 that uses GTC for the inner method. Encryption methods Encryption is used to secure the data that is sent over the wireless network. The Brother machine supports the following encryption methods: By using WEP (Wired Equivalent Privacy), the data is transmitted and received with a secure key.
  • Page 211: Network Key

    TKIP TKIP (Temporal Key Integrity Protocol) provides per-packet key mixing a message integrity check and re-keying mechanism. AES (Advanced Encryption Standard) is Wi-Fi authorized strong encryption standard. CKIP The original Key Integrity Protocol for LEAP by Cisco Systems, Inc. Network key There are some rules for each security method: Open system/Shared key with WEP This key is a 64-bit or 128-bit value that must be entered in an ASCII or hexadecimal format.
  • Page 212: Wireless One-Push Configuration

    Wireless one-push configuration If your wireless access point supports either SecureEasySetup™, Wi-Fi Protected Setup (PBC or AOSS™, you can configure the machine easily without knowing your wireless network settings. By pushing a button on the wireless LAN router / access point and using the menu on the machine, you can set up the wireless network and security settings.
  • Page 213: Glossary

    Glossary This is a comprehensive list of features and terms that appear in Brother manuals. Availability of these features depends on the model you purchased. ADF (automatic document feeder) The document can be placed in the ADF and scanned one page at a time automatically.
  • Page 214 A TAD (telephone answering device) or telephone that is connected to your machine. F/T Ring Time The length of time that the Brother machine pseudo/double-rings (when the Receive Mode setting is Fax/Tel) to notify you to pick up a voice call that it answered.
  • Page 215 Out of Paper Reception Receives faxes into the machine’s memory when the machine is out of paper. Overseas Mode Makes temporary changes to the fax tones to accommodate noise and static on overseas telephone lines. Pause Allows you to place a 2.8 second delay in the dialling sequence while you are dialling using the dial pad or while you are storing One Touch and Speed Dial...
  • Page 216 User Settings List A printed report that shows the current settings of the machine. Xmit Report (Transmission Verification Report) A listing for each transmission, that shows its date, time and number. Glossary...
  • Page 217: Index

    ... 79 tray selection ... 85 using ADF ... 80 using scanner glass ... 82 Cordless telephone (non-Brother) ... 56 Cover page ... 40 custom comments ... 41 for all faxes ... 41 for next fax only ... 41 printed form ...
  • Page 218 Duplex (2-sided) copying ... 83 printing from USB flash memory drive ...90 troubleshooting ...131 Duplex key (2-sided) ... 36 EAP-FAST ...199 Enlarge/Reduce key ...79 Envelopes ... 12 Equalization ...125 Error messages on LCD ...126 Comm. Error ...126 No Paper ...127 Out of Memory ...128 Print Unable XX ...128 Scan Unable XX ...129...
  • Page 219 Labels ... 12 LCD (liquid crystal display) ... 6 contrast ...28 Help List ...76 Machine information checking remaining life of drum unit and periodic maintenance parts ...152 page counts ...152 status LED ...9 ® Macintosh See Software User’s Guide on the CD-ROM.
  • Page 220 resolution ...189 Secure key ...8 specifications ...189 Printing See Software User’s Guide on the CD-ROM. Programming your machine ...156 Quality copying ...80 printing ... 115 Quick dial ...60 broadcasting ...39 using groups ...39 group dial changing ...62 setting up groups for broadcasting ...63 one touch dial changing ...62 custom scan profile ...60...
  • Page 221 Speed dial changing ...62 setting up ...61 using ...58 Status LED ...9 TAD (telephone answering device), external ...47 connecting ...53 recording OGM ...54 Tel/R key ...8 Telephone line connections ...53 difficulties ...111 interference ...125 multi-line (PBX) ...54 Temporary copy settings ...79 Text, entering ...180 Toner cartridge, replacing ...146 Toner save ...27...
  • Page 222 The machine is approved for use in the country of purchase only, local Brother companies or their dealers will only support machines purchased in their own countries.

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Mfc-8890dw