Neopost DS-75i Manual
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Neopost DS-75i Manual

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Table of Contents

1
Read this First ...............................................................................................1
Safety...............................................................................................................1
Declaration of Conformity (EU only).................................................................1
About this manual............................................................................................1
2
How this Help Works ....................................................................................3
Help Menu........................................................................................................3
User Guide.......................................................................................................4
Remote Assistance (optional)..........................................................................5
3
Meet your Document System ......................................................................6
Introduction......................................................................................................6
Operating Controls...........................................................................................8
Control Panel...................................................................................................9
Power Up........................................................................................................10
How to Operate the Touch Screen.................................................................12
Use a Web Browser.......................................................................................13
What is a Job?...............................................................................................14
Job List...........................................................................................................14
Job Overview.................................................................................................15
High Capacity Document Feeder (HCDF)......................................................18
MaxiFeeder....................................................................................................19
Installation of the Side Exit.............................................................................19
High Capacity Vertical Stacker.......................................................................20
Shut Down the System...................................................................................21
4
Working with Jobs ......................................................................................22
Introduction....................................................................................................22
Use an Existing Job.......................................................................................22
Create a New Job..........................................................................................23

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Summary of Contents for Neopost DS-75i

  • Page 1: Table Of Contents

    Table of Contents Read this First ....................1 Safety.......................1 Declaration of Conformity (EU only)..............1 About this manual....................1 How this Help Works ..................3 Help Menu......................3 User Guide.......................4 Remote Assistance (optional)................5 Meet your Document System ..............6 Introduction......................6 Operating Controls...................8 Control Panel....................9 Power Up......................10 How to Operate the Touch Screen..............12 Use a Web Browser..................13 What is a Job?....................14...
  • Page 2 About Automatic Jobs..................24 Create an Automatic Job................24 Create a Manual Job..................25 Create a test mail set..................34 Mail Sets......................40 Change to Another Feeder Tray..............44 Link Feeder Trays...................45 Edit a Job.......................46 Save a Job.....................46 Delete or Move an Enclosure.................47 Copy a Job.....................48 Delete a Job....................48 Rename a Job....................49 Lock a Job......................50...
  • Page 3 OCR Code Description..................93 BCR Code Description...................95 OMR Code Description..................99 Flex Reading Code Description..............102 Create Jobs with Reading................103 Reading Settings..................108 Operator Maintenance ................110 Maintenance Schedule................110 Clean and Replace Brushes................111 Replace or Clean Moistening Cloth.............112 Calibrate Photocells..................113 Fault Finding .....................114 Messages.....................114 Clearing stoppages..................117 Operator Troubleshooting................122 Troubleshooting....................122 Specifications ...................126...

  • Page 5: Read This First

    Read this First Safety Ensure you have read and fully understood the safety requirements in the Safety Guide. Declaration of Conformity (EU only) The product presented in this guide meets the requirements of applicable directives. For more details refer to the Declaration of Conformity. Contact your authorized distributor for availability of this document.
  • Page 6 Symbols This manual uses the symbols listed below. This symbol... Indicates... WARNING: Indicates a human safety hazard. ATTENTION: A risk to the equipment or mail could result from an action you may perform. NOTE: A remark that explains different cases or specificities. TIP: Advice to help save you time when processing your mail.

  • Page 7: How This Help Works

    How this Help Works Help Menu The help button [?] gives access to help topics via a pull-down menu. The contents of the help menu can be different for your situation. The help menu can contain the following topics: • Search: use the search engine to find a specific topic. •...

  • Page 8: User Guide

    User Guide You can use this guide as follows: Use the contents overview to browse the contents. When you are finished you can close the User Guide with the Close button. To keep the topic from the User Guide active, you can use the Minimize button. When you click the active Help button, the User Guide is restored.

  • Page 9: Remote Assistance (Optional)

    Remote Assistance (optional) Ask your authorized distributor if this feature is available for your system/organization. It is necessary that the system is connected to the internet. (Online) Remote Assistance is a tool for help desk guidance. The Remote Assistance screen can be entered by tapping on the "Remote Assistance" button in the Help menu. Add the support key supplied by the support assistant and follow the instructions as indicated by the support assistant.

  • Page 10: Meet Your Document System

    Meet your Document System Introduction The system is a folding and inserting system for processing mail easily. The system: • feeds documents • folds the documents • inserts the documents into envelopes • seals the envelopes • stacks the envelopes Automatic monitoring ensures the correct number of documents per envelope.
  • Page 11 The figure shows an overview of the system. Document Feeders (1) The Feeder is the feeding part of the system. There are two types of feeders: the automatic and the special feeder. The automatic feeder does not require any adjustments for the separation.

  • Page 12: Operating Controls

    • Double V-fold Envelope feeder (4) Envelopes that are placed on a stack by the user, are fed one by one into the system by the envelope feeder. Inserter (5) After the documents are folded, the documents are transported to the inserter. The inserter inserts the documents into a waiting envelope.

  • Page 13: Control Panel

    A - Envelope catch tray (optional) K - Sensors B - Envelope slide (optional) L - Bellows C - Display with operating buttons M - Handle for clearing stoppages D - Upper unit N - Sealing liquid reservoir E - Locking hand grip upper unit O - Side cover (opened) F - Document feeders P - Ruler...

  • Page 14: Power Up

    Status LED (C): A status LED indicates the state of the machine, a green LED indicates that the system is switched on, a blinking red LED indicates the system is switched off. The display is a capacitive touch screen. To avoid permanent damage of the display, do not use sharp objects to operate the display.
  • Page 15 Press the on/off button next to the display. In case the system is unresponsive or fails to switch off, press and hold the touch sensitive power button for 10 seconds to switch off the system. The touch screen shows the Job list screen.

  • Page 16: How To Operate The Touch Screen

    How to Operate the Touch Screen You can operate the touch screen like a tablet: • Tap : touch and release the screen with your finger. • Swipe: touch the screen, hold it and move your finger(s) left, right, up or down. •...

  • Page 17: Use A Web Browser

    Use a Web Browser You can open a web browser in the user interface of the system. Use the web browser as follows: Tap on the icon in the upper left corner of the screen to open the Web browser. You can tap or swipe to navigate through web sites.

  • Page 18: What Is A Job

    What is a Job? If you have to process a lot of mail sets of the same type (for example bills), you can save the settings to a 'job'. The next time you just select the job and immediately start without defining any settings.

  • Page 19: Job Overview

    When you start up the system, the ‘Job list’ menu appears. Here you can do the following: 1. If you want to open the web browser tap the icon at (1). See also Open a web browser on page 13. 2.
  • Page 20 If you tap the [i] button a summary of all information of the job is listed.
  • Page 21 The following is a list of symbols or icons and their descriptions. Main document. Document with reading Shows the correct document Shows the correct document orientation; A is the address. orientation; A is the address. Daily mail Enclosure Feature to manually insert mail-sets one by one into the system.

  • Page 22: High Capacity Document Feeder (Hcdf)

    Dfc/mail set thickness de- Fold type tection This icon shows what kind of Double feed control and/or fold type has been set. mail set thickness detection has been set to 'off'. By default the dfc/mail set thickness detection will be set to 'on' and the icon will not be shown.

  • Page 23: Maxifeeder

    For more information on the operation of the HCDF, refer to the topic on loading documents for the HCDF on page 62. MaxiFeeder The maxiFeeder is a feeder that can be loaded with a high number of documents. This feeder is intended to be used for Business Reply Envelopes (BRE), but also 'standard' documents up to 148mm/A5 (5.8") length can be processed with it.

  • Page 24: High Capacity Vertical Stacker

    High Capacity Vertical Stacker The High Capacity Vertical Stacker can be used to stack filled envelopes. The vertical stacker can store up to 325 filled envelopes. In case you have a High Capacity Vertical Stacker, install it as follows on your system: Move the stacker as indicated by the arrow.

  • Page 25: Shut Down The System

    Shut Down the System Press the [On/Off] button to shut down the system. In case the system is unresponsive or fails to switch off, press and hold the touch sensitive power button for 10 seconds to switch off the system. When the system is busy, it completes and inserts the current set, stops and will be shut down.

  • Page 26: Working With Jobs

    Working with Jobs Introduction With the system you can process mail sets in the following ways: • Using an existing job: Existing jobs are shown in the Job list and saved via the 'automatic' or 'manual' job creation process. How to use an existing job is described Using an existing job on page 22.

  • Page 27: Create A New Job

    If example mail set is OK: tap [Start]. If the example mail set is not OK: adjust the address position or envelope stop position or check and re-adjust the job settings. If desired tap the counter button to set the counters. See Counter settings.

  • Page 28: About Automatic Jobs

    About Automatic Jobs You can save every automatically created job and edit it like any job. An Automatic job processes mail sets according to the following rules: • The machine picks one sheet from each filled feeder; • The picked documents will be folded (if necessary) and inserted into an envelope; •...

  • Page 29: Create A Manual Job

    Make sure that the address position and the envelope stop position is correct. If not, adjust the address position envelope stop position. If necessary, tap the counter symbol to set the counters. See counter settings. Tap [Start] to start the job. Tap [Stop] to finish the job.

  • Page 30: Mail Settings

    Mail Settings Envelope Tap [Envelope]. Select a predefined envelope or create a custom envelope on page 42. Optionally tap [Use envelope] to set the use of envelopes to 'off' if you want to Create a job without the use of envelopes. Tap [Sealing] to switch it on or off.
  • Page 31 Main document Tap [Main document]. Select a predefined document or create a custom document on page 43. Change the [Number] to add more than one document from a feeder (multiple sheet feeding). Optionally tap Daily Mail to set Daily Mail to 'on' (see also Daily Mail on page 41) or tap [Advanced] to set the DFC settings (refer to...
  • Page 32 Tap [Advanced]. Tap Double Feed Control to switch it on or off. Confirm the settings with [OK] and continue with the document settings. Enclosure Tap [Add enclosure]. Select a predefined document or create a custom document as your enclosure (see Create a custom document) on page 43.
  • Page 33 Fold Settings Default the machine suggests the most logical fold type. This fold type is highlighted. However, you can select other fold types and change their settings. Tap a fold type. If necessary, tap [Settings] to change the fold settings. Tap [>].
  • Page 34 Optionally tap the [Advanced] button to set the Advanced settings per job (see also Advanced settings on page 77). Tap [>]. Finish the job defenition and start the job (see Finish the job definition and start the job) or set the Counters (see counter settings).
  • Page 35 In the Counter submenu you can set the (daily) Job counter, the Stop counter and the Job total counter. The following will be shown in the Counter submenu: • Job counter (as shown), the daily job counter: number of mail sets that have been processed using this job, after tapping [Start].
  • Page 36 Tap the reset button for the Job total counter to set it to zero. If you set the Job total counter to zero the number history of this job will be lost. Tap [OK] to go back to the job overview screen and tap [Start]. Finish the Job Definition and Start the Job When you have finished the exit settings, the touch screen shows an overview of the job settings.
  • Page 37 Tap [1x] to create a test mail set (see Test mail set). If desired, you can save the job (see Save a job on page 46). Tap [Start] to start the job.

  • Page 38: Create A Test Mail Set

    Create a test mail set Create a Test Mail Set Before starting an existing job or a new, manual created job, it is possible to create a test mail set. This test run is intended to validate the settings of the Inserting System: •...
  • Page 39 Adjust the Address Position If the address on your mail is not correctly positioned behind the envelope window, change the address position as follows: Adjusting the address position is only possible after creating an example mail set (by using the [1x] button). Choose a job and tap [1x].
  • Page 40 Adjust the Envelope Insert Fingers To verify that the position of the fingers is correct: Choose a job and tab [1x] (envelope only). Tap the 'Envelope stop position' button. Lift the unlocking lever A of the upper unit and pull up the upper unit. Tap the arrow to move to the next screen.
  • Page 41 Follow the instructions on screen. If the insert fingers are not correct, adjust the fingers as follows: Loosen the knurled knob C on top of each finger. Adjust each finger so that the tip enters about 5 mm (0.2 inch) into the envelope. Re-tighten the knurled knob.
  • Page 42 Make sure that the finger position is correct. If not, repeat the steps for adjusting the fingers. Verify the Insert Position This adjustment must only be checked in case of problems or when changing the envelope type. To verify the insert position: Choose a job and tap [1x] (envelope only).
  • Page 43 Follow the instructions on screen. Tap the envelope button to fetch another envelope. Make sure that the insert position is correct. If not, repeat the steps for adjusting the insert position.

  • Page 44: Mail Sets

    Mail Sets Adjust the Separation of Special Feeders Adjust the separation of special feeders as follows: Push knob A forward until it clicks. Turn knob A counter clockwise to open the separation gap. Place a document on the feeder tray and slide it into the system until it can go no further.
  • Page 45 Pull the knob A back again when ready. Process a Mail Set with BRE or Inserts A mail set with BRE or insert consists of a main document (address carrier), a BRE or an insert and perhaps other enclosures. This set is inserted into an envelope. From the Job list menu, tap [New job].
  • Page 46 Turn down the left side guide A of the upper tray. Now you can see the Daily Mail handle B. Move the handle B to the right to enable the Daily Mail function. Turn side guide A upwards. Place the document or document set in the feeder tray. The document or document set will be folded and inserted into the envelope as described in the selected job.
  • Page 47 Enter the envelope height. Tap the [Flap] tab if you use open flap envelopes. Select if you want to feed envelopes with flaps up (On) or with flap down (Off). Tap [OK] to save and close the envelope settings. Complete the Fold Settings and Exit Settings to complete the job and tap [Save] to save the job.

  • Page 48: Change To Another Feeder Tray

    Enter the height of the document. Confirm the document settings with [OK]. Complete the Fold Settings and Exit Settings to complete the job and tap [Save] to save the job. Follow the instructions as described in 'Create a test mail set'.

  • Page 49: Link Feeder Trays

    Tap the dotted box of the feeder tray where you want to move your document to. The new feeder tray is selected for feeding of the document. Tap [Save] to save the feeder tray selection to the job. Link Feeder Trays Link feeder trays as follows: Select a job from the Job list.

  • Page 50: Edit A Job

    Edit a Job To edit an existing job: From the Job list menu, select a job you want to edit. Tap [Edit]. When you tap [Edit], you enter the guided job flow that enables you to make the desired changes. Make the changes you want to make.

  • Page 51: Delete Or Move An Enclosure

    If necessary, add a description to the job. The description is visible in the job list. Tap [OK] to save the job. The job is added to the job list. Delete or Move an Enclosure If you want to delete an enclosure in your job or change the order of the enclosures, proceed as follows: From the Job list menu, select a job you want to edit.

  • Page 52: Copy A Job

    Tap [Save] to save the changes. Tap [1x] to make sure that the Insert Position and Address Position are correct (see Verifying the Insert Position Adjusting the Address Position on page 35). Copy a Job To copy existing job settings to a new job: Tap and hold the job in the Job list menu.

  • Page 53: Rename A Job

    Tap [Delete]. Tap [OK] to confirm. Rename a Job To rename a job: Tap and hold the job in the Job list menu. Tab [Rename]. Enter the name of the new job and tab [OK].

  • Page 54: Lock A Job

    Lock a Job To lock an existing job: Log on as supervisor. Tap and hold the job in the Job list menu. Tap [Lock]. Tap [OK] to confirm. The job shows a lock in the job list. If the supervisor is logged on, the lock is open. If the operator is logged on, the lock is closed.

  • Page 55: Loading The System

    Loading the System Document Orientation The touch screen shows how to load documents and envelopes into the feeders. The table shows the meaning of the symbols: Address carrier face up and leading (top address) Address carrier face down and trailing (top address) Enclosure face up Enclosure face down...

  • Page 56: Document Feed Trays

    Document Feed Trays Install the Document Feed Trays Place the document feeder trays in position: Hold the document feeder tray slightly inclined as shown in the figure. Place the front end of the document feeder tray underneath the two black rollers.
  • Page 57 Move the document feeder tray upwards (lifting the black rollers), until it is possible to ‘hook’ the feeder tray into place. Move the document feeder tray towards the machine and move the hooks over the mounting points (on both sides). Let the document feeder tray rest on the machine.
  • Page 58 Lift the document feeder tray upwards to unhook it and then pull it out from the feeder. Loosen the knob B half a turn. Grab the side guides in the middle and push them apart as far as possible. Put a small stack of documents between the side guides. Grab the side guides in the middle and push them towards the documents.

  • Page 59: Load Documents

    Load Documents Fill the document feeder tray as follows: Open the left-hand side guide A by turning it downwards. The feed rollers will automatically be lifted. Place a stack of documents between the side guides. Turn the left side guide upwards again.

  • Page 60: Document Separation

    Document Separation The term ‘Document separation’ refers to the adjustment required for separating the upper document from the rest of the documents in the stack. This prevents pulling too much documents from the stack at the same time. The document separation for the automatic feeders is set automatically; there are no manual adjustments needed.
  • Page 61 BREs with flap down and leading (top side pointing to system). Adjust the side guides by turning the thumb wheel A such that the documents/BREs just fit and can move without resistance. Too much play causes skewing. Adjust the maxiFeeder Document Separation When the maxiFeeder is used at an automatic separation feeder, the separation is set automatically.
  • Page 62 The lowest feeder is feeder 1. Squeeze the two blue handles A and B and shift the feeding plate C as far as possible to the front. Push knob D forward until it clicks. Place a document/BRE on the feeder tray and slide it in the system till the leading edge is not visible anymore.
  • Page 63 Load Documents (maxiFeeder) When loading the maxiFeeder, make sure that the document/BREs are positioned parallel in relation to the feeding plate assembly to ensure correct feeding. The feeding plate assembly will be shifted up automatically (when the system starts processing) until documents/BREs are underneath the rubber paper pullers.
  • Page 64 To load documents: Squeeze the two blue handles A and B. Shift the feeding plate assembly C to the rear position. Loosen the stack of documents and place them in the feeder tray. BREs with flap down and leading (top side pointing to system).
  • Page 65 High Capacity Document Feeder Adjust the Side Guides To adjust the side guides B: Loosen knob D, which is located underneath the feeder tray, half a turn. Put a small stack of documents between the side guides. Rotate wheel E. The space between the side guides and the documents should be such that the documents have just enough play to move freely.
  • Page 66 Load Documents (HCDF) To load the document feeder tray: Pull down lever A. The feeder rollers C move up to filling level. Place a stack of documents between the side guides (max. 725 sheets, 80 g/m ). Document Orientation on page 51 how to place the documents in the feeder tray. Release lever A.

  • Page 67: Load Envelopes

    Load Envelopes Before you load the envelopes, make sure the envelope separation and side guides are correctly set. Proceed as follows: Rotate thumb wheel D to move the side guides C apart. Pull down small lever B to set the separation. Insert one envelope up to the stoppers.
  • Page 68 Move the side guides towards the envelopes. The space between the side guides and the envelopes should be such that the envelopes have just enough play to move freely. If the distance between the side guides is too large, the envelopes will twist sidewards, when transported into the machine.

  • Page 69: Fill The Sealing Liquid Reservoir

    Fill the Sealing Liquid Reservoir Open the front cover B. Fill the reservoir A to the "Max" lip with sealing liquid. Close the front cover B. Before starting the job, wait approximately 5 minutes for the brushes to moisten or use moistened brushes.

  • Page 70: Settings Menu

    Settings menu Open the Settings Menu In the settings menu for the operator it is possible to edit the display settings and to set the localisation. If you want to view or edit any of the Operator Settings: Go to the Job list and tap the side menu on the left side and select [Settings]. Tap [Localisation] if you want to change the document standard, weight standard or the language.

  • Page 71: The Settings Menu Supervisor

    Tap [Display settings] if you want to: - set the 'Key' click to on/off - set the Volume - set the Backlight - set the Brightness To set the backlight and brightness, a test pattern is available as a reference. For more information on Open source licenses, see License information on page 81.

  • Page 72: Supervisor Settings Menu

    Supervisor Settings Menu Open the settings menu Supervisor If you want to view or edit any of the Supervisor settings proceed as follows: Login as Supervisor with pin code 2546. Go to the Job list and tap the side menu on the left side and select [Settings].

  • Page 73: Software Overview

    Configuration Configuration The Configuration menu contains the configuration information settings for the system. System Info The System info part of the Configuration menu shows the following information: • Flex certificate - this option is used for reading • Counter since last visit - the counter value since the last service visit •...
  • Page 74 Licensed Options The Licensed options part of the Configuration menu shows the following information: • Chip ID • Serial number • Installed options The installed options are enabled with license codes. These license codes, together with the identification number of the machine enable the relevant options. The enabled and available software options are displayed in this screen.
  • Page 75 Online Feature (Licenses) Management At powerup the system does an online check, provided that it is connected to a network, to determine if new features have become available or if the licensed features are still active. If for example the license end date is nearing, the machine will give a popup which license(s) almost expire(s).
  • Page 76 Add a Licensed Option To add a licensed option: In the Configuration, Licensed options screen, enter the license code. Tap [Add]. The system verifies the license key. If the license key has been verified successfully, the option is added to the system and can be used.
  • Page 77 Localisation Tap [Localisation] if you want to change the document standard or the language. When you need a keyboard to enter e.g. a job name, you get a special keyboard in case of Russian, Czech and Katakana. But the keyboard has always a button to switch back to the English keyboard.

  • Page 78: Display Settings

    Display Settings the settings menu for the operator on page 66. Date-time Tap [Date/time] to set the: • Date • Time • Date format; you can choose between three format to show the date: dd-mm-yyyy, mm-dd-yyyy or yyyy-mm-dd • Time format; you can choose between a '12 hours' notation or a '24 hours' notation...
  • Page 79 Production Settings The Production Settings part of the Settings Menu covers settings regarding the clearing of the envelope track when selecting a (another) job from the job list or when starting a new automatic job. The screen shows three options: •...
  • Page 80 Switch to an existing job If the user selects "Always"; after tapping 1x or Start: the system shows a popup asking to clear the envelopes or continue without clearing. The following two options are possible: The user chooses to clear the envelope: a.
  • Page 81 Create a new automatic job If the user selects "Always"; after tapping 1x the system shows a popup asking to clear the envelopes or continue without clearing. The following two options are possible: The user chooses to clear the envelope: a.
  • Page 82 The default job settings part of the Settings menu covers settings that improve the processing of jobs: • Flap closer offset: to improve the sealing of specific envelopes you can delay or advance the moment of sealing. You enter the number of pulses. A minus value means the sealing is advanced, a plus value means the sealing is delayed.
  • Page 83 • BRE offset: in the case of offset is “yes”, the last document that was added to the set is shifted from the rest of the set (offsetting, see below). Explanation of BRE offset: if a BRE is longer than the set fold but shorter than the envelope height, this BRE can get folded (A in the figure).
  • Page 84 The conditions are: • No multi-feed is used for the BREs. • The document directly under the BRE must have a height of at least 60 mm (2.4 inch) more than the BRE. • The height of the BRE is more than the set fold length. •...

  • Page 85: License Information

    License information License information shows information on the open source software that is used in the system. Diagnostics Diagnostics The diagnostics menu contains the basic diagnostics functions available for a supervisor. System Test Use the [System test] to check if all motors, clutches and sensors are correctly connected. The test briefly activates the actuators and clutches and measures the current.
  • Page 86 Remove all documents and envelopes and close all covers before starting the diagnose. Tap [Start test]. When the test is finished, the Status report is shown, showing the status of all tested items. If the tests fail, contact your service organization. Inserter photocells When too much paper dust is built up at the sensors a warning message will be displayed.
  • Page 87 OMR Code Definition The Reading OMR code definition screen shows the configuration of the system for OMR. For every OMR code option, it shows if it is on or off. If it is on, the screen shows information on what the system does, when it reads a mark or no mark. BCR 1D Configuration Sheet The Reading BCR 1D configuration sheet allows you to read a configuration sheet.
  • Page 88 BCR 1D Code Definition The BCR 1D code definition screen shows only information when a configuration sheet is read. It shows which codes are enabled and how they work. BCR 2D Configuration Sheet The Reading BCR 2D configuration sheet allows you to read a configuration sheet. The result is visible in this screen, but also in the BCR 2D code definition screen.
  • Page 89 BCR 2D Code Definition The BCR 2D code definition screen shows only information when a configuration sheet is read. It shows which codes are enabled and how they work. Last Image The Last image screen shows the result of the last code that the system read. The figure shows an example of the image of an OMR code.
  • Page 90 History The History screen shows an overview of the jobs run. Tap on the [History] tab to view the Job history. Tap on the [Today] pull down button if you want to view the jobs that are run 'Today', 'Last week' or 'All'. The history is displayed on the touch screen.

  • Page 91: Connect The System To The Internet

    Connect the System to the In- ternet Options for Connection Connect the system to the internet in one of the following ways: • Wired connection with the gigabit ethernet connection: • Connect with DHCP (Automatic IP address) • Manual Configuration •...
  • Page 92 Open the supervisor settings menu. Tap the Settings tab, [Connectivity]. Tap [LAN settings].

  • Page 93: Set Up A Wireless Connection

    Select Wired from the Connection type pulldown menu. Set Automatically obtain IP address (DHCP) to Yes or No. If Yes, the system connects automatically to the LAN. If No, set up a connection manually. Enter the necessary details to setup a manual connection. Set up a Wireless Connection Set up a wireless connection as follows: Open the supervisor settings menu.
  • Page 94 Select Wireless from the Connection type pulldown menu. Choose if you want to enter the SSID manually or if you want to search for a wireless network. If you want to search for a network, tap [Choose network]. When you have entered the network details or selected a network from the search, tap [Connect] to connect to the network.

  • Page 95: Test The Connection

    Test the Connection When you have connected to a network, test the connection as follows: Open the supervisor settings menu. Tap the Settings tab, [Connectivity]. Tap [Test connections]. Tap the [Test] button. The system tests the IP addresses that are defined at the LAN settings. If the result is 'Not OK', make sure that the settings are correctly defined.

  • Page 96: Reading

    Reading Introduction Code Types The reading option allows the system to read special codes that are printed on the documents. The code contains information about the processing of the documents. The system can read the following code types: • OCR: Optical Character Recognition; the system can scan an area of the document for page number information in the page "n of m"...

  • Page 97: Ocr Code Description

    General Requirements for Printing Codes If you print documents for reading: • Make sure the ribbon or toner quality is sufficient. • Print the code in black on white background. • Codes on the same sheet must have equal intensity. •...
  • Page 98 Positions Only one region of interest per job Only horizontal text (portrait) supported All text on the same line Example: Position of the code on the document (example)

  • Page 99: Bcr Code Description

    BCR Code Description Bar codes are used for mail sets that are processed in Document Systems. The bar codes tell the system if: • The document set is complete • The envelope should be sealed • Enclosures should be added •...
  • Page 100 Supported 2D barcodes Datamatrix - Minimum cell size 0.35mm (0.014”) - Label size 30mm (1.18”) square max - Preferred print quality 600dpi - Print drift from page to page +/-2mm max - Colour background: White - Minimum white space 6.5mm (0.26”) - Datamatrix can be read in all directions.
  • Page 101 Position of the code on the document BCR license types There are two BCR license types: • Basic • Advanced BCR basic license For the BCR basic license the following functions are supported: • Page N of M: as long as N is below M, the document set is not complete. As soon as N=M, the set is complete and will be inserted into an envelope.
  • Page 102 BCR advanced license For the BCR advanced license the following functions are supported: • The basic functions (page N of M, insert/accumulate). • Sheet sequence - Every sheet has a number, regardless of the document set it is part of. If a sheet is missing, an error is generated. •...

  • Page 103: Omr Code Description

    OMR Code Description Position of the code on the document Minimum line thickness of a mark: 0.2 mm (0.008 inch). Default the first mark from the top is set to: 100 mm (3.9 inch). This parameter is set in the job settings.
  • Page 104 OMR basic license For the OMR basic license the following functions are available: • Start mark: indicates the start of the code. • Insert/Accumulate: defines when a document set is complete and must be inserted into an envelope. • Parity check: by adding a parity mark the reading code can be checked. The sum of the marks must be even.
  • Page 105 OMR general remarks General remarks: • In case of OMR the marks must always be used in the sequence as shown in the figure. • If a function is suppressed the following function will move upwards one line. • The mark definition is a service setting.

  • Page 106: Flex Reading Code Description

    An Example of OMR Code In the figure the legend for the following example is shown. In this example, a set of 8 sheets with one selective feed and three sequence check marks is shown. • The first position is used for the start mark which must be printed on every sheet. •...

  • Page 107: Create Jobs With Reading

    Create Jobs with Reading Create a BCR Job To create a job with BCR: From the Job list menu, tap [New job]. Choose [Manual] to define the job settings. Select an envelope. Tap [Main document]. Tap [Custom]. Enter the document size or select a standard type. Tap the [Reading] tab.
  • Page 108 If required the maximum number of sheets can be reconfigured. Refer to Reading Settings on page 108 for more details on how to change these settings. Read a Configuration Sheet If you want to set the code definition for BCR, use a BCR configuration sheet. The configuration sheet function is available when you are logged on as a supervisor.
  • Page 109 Tap [Save] to save the new barcode definition. After reading a configuration sheet, jobs with BCR reading might have changed. These jobs are marked with an exclamation mark, verify the job settings before running the job. You can also read a configuration sheet when you create or edit a BCR job. The function is available in the side menu.
  • Page 110 13. Tap the information button to verify the read OMR marks. 14. Tap [OK] and follow the remaining steps to complete the job. 15. When you completed the job creation, tap [Save] to save job. If required the maximum number of sheets can be reconfigured. Refer to Reading Settings on page 108 for more details on how to change these settings.
  • Page 111 Tap the [Reading] tab. Select the code type [OCR]. Configure the location of the n / m characters by setting the offset of the top and left side of the sheet [1] and [2]. 10. Configure the width of the n / m characters [3]. 11.

  • Page 112: Reading Settings

    Select the code type [Flex ..]. Depending on the flex code type the OMR or BCR settings have to be configured. Follow the remaining steps to complete the job. If required the maximum number of sheets can be reconfigured. Refer to Reading Settings on page 108 for more details on how to change these settings.
  • Page 113 • Maximum number of sheets: use the [-] or [+] button to select the maximum amount of sheets in the set of documents. The maximum number of sheets in a set is 25. When the number of sheets exceeds 5 or 8, depending on the fold, the document can not be folded anymore.

  • Page 114: Operator Maintenance

    Operator Maintenance Maintenance Schedule Disconnect the mains power supply before performing any maintenance. The user must not attempt to service the appliance beyond that described in this operator manual. All other servicing must be carried out by qualified service personnel only. Please contact your authorized distributor.

  • Page 115: Clean And Replace Brushes

    Clean and Replace Brushes When dirty or saturated, clean the brushes of the envelope sealing or replace them as follows: Moisten the new brushes in water. Lift the unlocking lever A of the upper unit and pull up the upper unit. Remove the brushes one by one by pulling them down from the brush holder.

  • Page 116: Replace Or Clean Moistening Cloth

    Replace or Clean Moistening Cloth When dirty or saturated, clean the moistening cloth or replace if necessary. Proceed as follows: Open the front cover A. Remove the sealing liquid reservoir B from the system. Remove the cover with moistening cloth D. Remove clips C to remove the moistening cloth.

  • Page 117: Calibrate Photocells

    Calibrate Photocells When too much paper dust is built up at the sensors, a warning message is displayed. In that case, calibrate the photocells as follows: Log in as supervisor. In the settings menu, tap the [Diagnostics] tab. Tap [Maintenance]. Remove all documents and envelopes and close all covers before starting the calibration.

  • Page 118: Fault Finding

    Fault Finding Messages Introduction There are three different types of messages: • Indications • Warnings • Errors Indications When you run a job, indications can appear like the ones in the example.

  • Page 119: Warning Message

    Warning message When a warning message is shown, the screen shows the following information: • An indication of the area in which the event occurred • A warning description • A suggested solution behind the arrow • An event message number; use this number in case that you call support Tap the [i] button to view more information about the event.

  • Page 120: Error Messages

    Error messages When an error occurs the touch screen shows a screen with the following information: • An indication of the area in which the error occurred • An error description • A suggested solution behind the arrow • An event message number; use this number in case that you call support Tap the [i] button to view more information about the occurred error and about the possible actions to avoid the error from re-occurring.

  • Page 121: Clearing Stoppages

    Clearing stoppages Clearing Stoppages For clearing of stoppages, three system sections can be opened: A - Top cover to reach the Folder and Feeder area. B - Collator plate to reach the collator area. C - Front cover to reach the envelope track and inserter area.

  • Page 122: Lower Envelope Track

    Lower Envelope Track When a stoppage occurs in the lower envelope track, remove the envelopes as follows: Open the side cover C. Lower and hold the handle D to the left and remove the envelope(s) from the lower envelope track. Release the handle D.
  • Page 123 Feeder area When a stoppage occurs in the Feeder area, remove the documents as follows: Open the top cover A by pulling up the handle. Remove the documents from the Feeder area. Close the top cover A. Press the [Reset] button to reset the error and restart the job.

  • Page 124: Collating Area

    Collating Area When a stoppage occurs in the collating area, remove the documents from the collating area as follows: Move the collator plate B down. Remove the documents from the collator area. Move the collator plate B up in position. Press the [Reset] button to reset the error and restart the job.
  • Page 125 Folder area When a stoppage occurs in the Folder area, remove the documents from as follows: Open the top cover A by pulling up the handle. Remove the documents from the Folder area. Close the top cover A. Press the [Reset] button to reset the error and restart the job.

  • Page 126: Operator Troubleshooting

    Operator Troubleshooting To resolve problems: Write down the event message number that is shown in the message on the screen. Try to solve the problem by consulting the Troubleshooting Table. Switch the inserter off and on again, to verify system operation. When the error still occurs contact your service organization.
  • Page 127 Envelopes are double Envelope separation Adjust envelope sep- Loading Envelopes fed. not correctly set. aration. Envelopes not placed Check and replace if Loading Envelopes properly in the hop- needed. per. Envelope stops Side guides of the Check side guides Loading Envelopes skewed.
  • Page 128 System stops while Fingers not correctly Check fingers posi- Adjusting the envel- inserting (stoppage at adjusted. tion, adjust if needed. ope insert fingers the inserting point). Inserted document Check fold settings. Editing a job too long for used en- velope. Envelope throat incor- Check envelope spe- Envelope Specifica-...
  • Page 129 No document fed. Feeder tray empty. Refill feeder tray. Loading documents standard feeder trays on page 55 Loading documents maxiFeeder Separation set too Adjust the separation. Adjusting the Separa- wide / too tight. tion of Special Feed- on page 40 Adjusting the Separa- tion of the maxiFeed- on page 57...

  • Page 130: Specifications

    Specifications Technical Specifications Model DS-75i, FPi 4700, FD6304i, TSI-5 Type Folder and inserter system for medium office use. Theoretical max. speed 3800 inserts per hour, depending on application. Power consumption Off mode: 0 W Standby: 0.33 W Idle: 15.5 W...

  • Page 131: Hopper And Feeder Capacity

    Hopper and Feeder Capacity Envelope hopper 325 envelopes (80 g/m ) Document feeder tray 325 sheets (80 g/m ) High Capacity Document Feeder tray 725 sheets (80 g/m ) Configuration Dimensions 2/3 stations Height 720 mm (28.3 inch) 780 mm (30.7 inch) including High Capacity Vertical Stacker Width 500 mm (19.7 inch)

  • Page 132: Document And Insert Specifications

    Document and Insert Specifications Paper quality Minimum 60 g/m (15 lb bond) Maximum 250 g/m (62.5 lb bond), when folded max. 170 g/m (42.5 lb bond) Booklets up to approximately 1 mm (0.04 inch) thickness, depending on stiffness Paper size Minimum width: 130 mm (5.1") Maximum width: 242 mm (9.5"), when folded 230 mm (9.1") Minimum length: 90 mm (3.5")
  • Page 133 Minimum 60 g/m2 160 mm 90 mm 32 mm 10 mm 130 mm 84 mm size 6.3” 3.5” 1.25” 0.4” 5.1” 3.3” Maximum 248 mm 162 mm B-32 35 mm A-12* 2.5 mm size 9.7” 6.38” B-1.25 1.38” A-0.47** B-0.2 0.1”...

  • Page 134: Maxifeeder Specifications

    maxiFeeder Specifications Model Model MF-4 Type High capacity feeder Theoretical see Technical Specifications max. speed Power con- Low voltage supplied by the inserter system. sumption Approvals EMC Certificate conform EMC-Directive. FCC Certificate conform 47CFR, part 15. UL Listed I.T.E. (Information Technology Equipment), conform UL-IEC 60950-1, file: E153801.

  • Page 135: High Capacity Vertical Stacker Specifications

    High Capacity Vertical Stacker Specifications Model HCVS-1 Type High Capacity Vertical Stacker. Suitable for all kinds of mail sets that consist of at least one 80 grams envelope and one folded document (80 gram). Power con- Low voltage supplied by the inserter system. sumption Approvals EMC Certificate conform EMC-Directive.

  • Page 136: Terminology

    Terminology Terminology Term Description Address carrier The address carrier is the document that carries the address of the person for who the mail-set is meant. The address must remain visible while enclosures are added and the document-set is folded. The fold type and selected envelope must ensure that the address is visible be- hind the window in the envelope.
  • Page 137 C-fold Fold type in which a document-set is folded twice in which the folded flaps are on top of each other. This fold is illustrated in the picture below. The position of both folds is adjustable. Synonym: Letter fold. Clear The function of an inserting system in which all mail-sets in progress are finished and the document path is left empty.
  • Page 138 Double V-fold The double V-fold is a type of fold where the document is first folded halfway and the resulting folded set is again folded halfway. This fold is illustrated in the picture below. The position of both folds is adjustable. Synonym: double parallel fold. Envelope The envelope is the packaging of a mail set.
  • Page 139 Flexcode An OMR/BCR code for which the meaning of the marks can be pro- OMR/BCR grammed in a dedicated way for a specific customer. This is normally used to support the OMR/BCR codes from other suppliers. High Capacity Optional stacker that is mounted on the exit of the system, to stack filled Vertical Stacker envelopes.
  • Page 140 Operator The person operating a document system. Optical Mark Re- Optical Mark Recognition is intended for reading and interpreting printed cognition (OMR) codes. These codes are one or more black marks which are read from a document. These marks give information to the Inserting system about how to build-up and handle a set.
  • Page 141 Vertical transport The vertical transport section between feeders and collator. Z-fold A Z-fold means that a document is folded twice in such a way that each folded flap is on a different size of the folded document, resulting in a Z-shape.

This manual is also suitable for:

Fpi 4700Fd6304iTsi-5

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