Open And Close An Excel File; Save Excel Files As A Text File; Copying Cell Content To The Clipboard; Excel Document Information - Baum VarioUltra 20 User Manual

6.1

Open and Close an Excel file

VarioUltra supports both XLS and XLSX file formats. Opening one of these files is how you start the
spreadsheet viewer application. To do this, scroll up or down in the main menu and select menu item,
Spreadsheet Viewer or type hotkey "X".
When you start the application for the first time, a file and folder list will be presented. Navigate to the desired
Excel file, and open it. Once an Excel file has been opened, you can return to it at any time by opening the
Spreadsheet Viewer from the main menu, or open with the Spreadsheet Viewer global shortcut command,
x+B7B8B9.
If you want to open another Excel file while you are in Excel Viewer, proceed as follows:
1. Open the command menu with S3 and scroll to menu item File > Open.
2. The files and folders dialog will appear, within which you can locate and open the desired XLS or
XLSX file.
Note:

Files with extensions other than XLS or XLSX will not be shown.

When opening a new document, the previously opened file will be closed automatically.

When opening a password protected XLS or XLSX file, you will be prompted to enter the password.
An incorrectly entered password will result in an error message.

There may be times when cell content is not displayed properly. This can be especially true if the cells
have complex formulas or are linked to other cells.
6.2

Save Excel Files as a Text File.

Saving an Excel document as a text file (TXT) is simple. Open the command menu (S3) and select menu item
File > Save as text file. Similar to the save function in the word processor app, a dialog prompts you to enter
the file name and specify the save location. Confirm with the Save option and the content of your Excel file will
be saved in TXT format.
Note:

A semicolon is used to separate the content of each cell on a given row.

Each row is placed on a separate line.

If the Excel document has multiple sheets, the content of all sheets will be saved in the new text file.

Each sheet is represented as a new paragraph in the new text file.
6.3

Copying Cell Content to the Clipboard.

To copy the content of an individual cell on to the clipboard, make sure you are in the cell you wish to copy
and use the global copy command, c+B8B9. You can then paste the contents of the clipboard into a document
in the word processor using the paste command, v+B8B9.
6.4

Excel Document Information.

To obtain information about the currently opened Excel document, open the command menu (S3) and select
menu item File > Information.
VarioUltra can tell you the following information about your file:

File name and path.

The number of worksheets.

Name of the worksheet.

Cell coordinates that have content on the current worksheet.
6.5

Reading by Cells, Row, or Column.

Reading content in the Spreadsheet Viewer is possible by cell, by row, or by column. By default, when you
open an Excel file the spreadsheet viewer displays the content of the first cell (A1) of the active worksheet. A
variety of navigation commands are used to read the content of individual cells, or the content of all cells on a
given row or column. There are additional options that will result in row and column information being included
as a heading when reading cell by cell.
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