Advanced Operation; Use Keywords; Work With Index Marks; Insert An Index Mark - Philips LFH 9600 User Manual

5 Advanced operation
5.1

Use keywords

Keywords, such as work type, patient name, author or
transcriptionist name can be assigned to every recording.
Important: By default the work-type keywords "Memo",
C
"Letter", "Fax", "Report", "- - -" (empty=default) are available.
Further Keyword categories must first be set up with Philips
Speech Exec or the software application of your system integrator.
To assign a keyword to a recording:
The 4-position slide switch (12) must be in the
1
and the recording must not be marked finished (EOL). See
a recording on page 11 for information about removing the EOL
mark.
Press the KEYWORD smart button (2a). The list of keyword
2
categories is displayed.
Press the + or − buttons (5) to highlight a keyword category
3
from the list.
Press the ENTER smart button (2b) to display the list of
4
keywords for the selected keyword category.
Press the + or − buttons (5) to highlight a keyword.
5
Press the OK smart button (2b) to confirm or the
6
smart button (2a) to go back to the list of keyword categories.
Repeat from step to assign more keywords.
7 2
Press BACK to exit the keyword entry mode and go back to the
8
recording.
Alternatively, the menu can also be used to enter keywords. See
Digital Pocket Memo menu on page 14 for more information about
using the menu.
5.2

Work with index marks

Index marks can be used to mark certain points in a dictation as
points of reference. A point of reference may be the beginning of a
major section, or a part of the dictation that you may want to revise
later or access quickly.
5.2.1

Insert an index mark

To insert an index mark while recording or playing back:
The 4-position slide switch (12) must be in the
1
position. See Record a dictation
for more information.
If playing back a recording, wait for the playback position to
2
reach the point where you want to insert the marker or fast
forward or fast rewind to the desired position. See
and Fast rewind on page 10 for more information.
Press the INDEX smart button (2a) to insert an index mark at
3
the current position. A small vertical bar below the position bar
will indicate the new marker.
To insert an index mark while in stop mode:
Move the 4-position slide switch (12) to the
1
Press the MENU button (4) to open the menu.
2
Press the + or − buttons (5) to highlight the
3
Press the ENTER smart button (2b). The word
4
Press the OK smart button (2a) to set the index mark or the
5
CANCEL smart button (2b) to exit the menu without setting
the index mark.
D Note: Up to 32 markers per file can be inserted. It is not
possible to insert markers inside a spoken instruction.
12
STOP position
CANCEL
PLAY or REC
on page 9 or Playback on page 9
Fast forward
STOP position.
INDEX menu item.
SET is displayed.
5.2.2

Navigate between index marks

Index marks can be used to quickly access the "marked" sections of
a recording. To jump to an index mark:
The 4-position slide switch (12) must be in the
1
position.
Fast forward or fast rewind towards the marker to be accessed.
2
See Fast forward and fast rewind
While forwarding, press the
3
to the next marker. While rewinding, press the
button to jump to the previous marker.
5.2.3

Delete a single marker

Finish Navigate to the marker to be deleted. See the previous chapter
1
for more information.
Move the 4-position slide switch (12) to the
2
Press the MENU
3
Press the + or
4
Press the ENTER
5
displayed.
Press the OK smart button (2a) to delete the index mark or the
6
CANCEL smart button (2b) to exit the menu without deleting
the index mark.
5.2.4

Delete all markers

To delete all the markers defined for the current recording:
The 4-position slide switch (12) must be in the
1
Press the MENU
2
Press the + or
3
INDEX menu item.
Press the ENTER
4
appears on the screen.
Press the ENTER
5
(2a) to confirm to delete all index marks. Press the
smart button (2b) to exit the menu without deleting all index
marks.
D Note: The
DELETE ALL INDEX
if there is at least one marker set in the current recording.
5.3

Use the voice command

Voice command allows you to add keywords to your dictations by
speaking them.
Important: The voice command feature must be enabled with
C
Philips SpeechExec
integrator and the proper configuration (keywords, codes to
use) and settings must have been transferred to the Digital
Pocket Memo. For more information about Voice Commands
read the online help section of
application of your system integrator.
5.3.1

Voice command training

The voice recognition engine of the Digital Pocket Memo must be
trained to recognize your voice and way of speaking. You can quickly
train the Digital Pocket Memo to recognize individual numbers and
letters of the alphabet, as well as keywords. The training process
takes only a few minutes.
Follow these steps to train the Digital Pocket Memo
The 4-position slide switch (12) must be in the
1
Press the MENU
2
on page 10 for more information.
MARK + smart button to jump
button (4) to open the menu.
− buttons (5) to highlight the
smart button (2b). The word
button (4) to open the menu.
− buttons (5) to highlight the
smart button (2b). The words
smart button (2b) and the
menu item will only be available
or the software application of your system
Philips SpeechExec
button (4) to open the menu.
PLAY or REC
MARK - smart
STOP position.
INDEX menu item.
CLEAR is
STOP position.
DELETE ALL
DELETE ALL??
OK smart button
CANCEL
or the software
STOP position.
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