Page 1 ApeosPort-V C7780 ApeosPort-V C6680 ApeosPort-V C5580 DocuCentre-V C7780 DocuCentre-V C6680 DocuCentre-V C5580 User Guide...
Page 2 The data saved in the hard disk of the machine may be lost if there is any problem in the hard disk. Fuji Xerox is not responsible for any direct and indirect damages arising from or caused by such data loss. Fuji Xerox is not responsible for any breakdown of machines due to infection of computer virus or computer hacking.
Page 3: Table Of Contents
Table of Contents Table of Contents Before Using the Machine........................13 Preface ................................... 14 Types of Manuals............................... 15 Using This Guide ..............................16 Organization of This Guide........................16 Conventions ..............................17 Safety Notes ................................ 19 Electrical Safety............................20 Machine Installation..........................21 Operational Safety............................
Page 4 Power Saver Mode............................. 75 Entering the Power Saver Mode......................75 Exiting the Power Saver Mode ....................... 76 Control Panel............................... 77 Large Size UI Kit ............................80 Screens and Buttons Displayed ......................82 About the Services Home Screen ........................ 83 Touch Screen ............................... 87 Entering Text...............................
Page 5 Table of Contents 2 Sided Copying (Making 2 Sided Copies) ..................126 Book Copying (Copying Facing Pages onto Separate Sheets)..........127 2 Sided Book Copying (Making 2 Sided Copies of Facing Pages) ........128 Original Size (Specifying the Scan Size for the Document)............. 130 Mixed Size Originals (Scanning Different Size Documents Simultaneously) ....
Page 6 Receiving Internet Fax ..........................196 Useful Features ............................197 About IP Fax (SIP)............................200 IP Fax (SIP) Features ..........................201 Feature Comparison with Regular Fax .....................203 Sending IP Fax (SIP) ..........................203 Receiving IP Fax (SIP) ..........................204 About Server Fax..............................205 Sending Server Fax ...........................205 Simple Fax ................................207 Specifying a Destination Using the Numeric Keypad ..............207 Speed Dialing (Specifying a Destination Using an Address Number).........208 Specifying a Destination Using a One Touch Button..............209...
Page 7 Table of Contents Transmission Header Text (Adding Sender Name and Phone Number to Faxes)..240 Cover Page (Transmitting Documents With a Cover Page)............ 241 Internet Fax Subject (Specifying the Internet Fax Subject)........... 243 Internet Fax Message (Editing the Internet Fax Mail Contents).......... 243 Recipient Print Sets (Printing Multiple Sets at the Remote Machine).........
Page 8 Recipient(s) (Editing a Recipient) .......................302 From (Setting the Sender’s Address) ....................303 Subject (Setting the Subject) .......................304 Message (Entering the E-mail Body) ....................304 Preview (Previewing the Scanned Images during a Scan Job) ..........304 Color Scanning (Selecting an Output Color) ..................305 2 Sided Scanning (Scanning Both Sides of a Document)............305 Original Type (Selecting the Document Type)................307 File Format (Selecting a File Format for Output Data)..............307 Network Scanning ............................320...
Page 9 Table of Contents Message (Entering the E-mail Body) ....................342 Color Scanning (Selecting an Output Color).................. 342 2 Sided Scanning (Scanning Both Sides of a Document) ............342 Original Type (Selecting the Document Type) ................342 Preview (Previewing the Scanned Images during a Scan Job) ..........342 File Format (Selecting a File Format for Output Data).............
Page 10 Selecting a folder under Scan & Other Jobs ..................370 Checking/Operating Files in a Folder.......................371 Checking File Details ............................373 Printing Files in a Folder..........................377 Configuring/Starting Job Flow ........................380 [Link Job Flow Sheet to Folder] Screen.....................382 Job Flow Restrictions..........................384 Job Flow Sheets (ApeosPort Series Models Only) ..............385 Job Flow Procedure ............................386 Step 1 Opening the [Job Flow Sheets] Screen................386 Step 2 Selecting a Job Flow Sheet......................386...
Page 11 Table of Contents Index Print..............................418 11 Job Status............................... 419 Job Status Overview............................420 Checking Current/Pending Jobs ........................ 421 Checking Completed Jobs ........................... 423 Printing and Deleting Stored Jobs ......................424 Secure Print ..............................424 Sample Set ..............................428 Delayed Print.............................. 431 Charge Print..............................
Page 13: Before Using The Machine
1 Before Using the Machine This chapter describes how to use this guide, as well as safety notes and legal notice you should read before using the machine.  Preface ...............................14  Types of Manuals ..........................15  Using This Guide..........................16 ...
Page 14: Preface
1 Before Using the Machine Preface Thank you for selecting the ApeosPort-V C7780/C6680/C5580, DocuCentre-V C7780/ C6680/C5580 (hereafter referred to as “the machine”). This guide describes how to operate the machine and the precautions you should follow during operation. To get the most out of the machine and to use it effectively, be sure to read this guide before use.
Page 15: Types Of Manuals
Types of Manuals Types of Manuals The following guides are provided with the machine. Accompanying Manuals  User Guide (this guide) (Document CD-ROM) The guide describes all the necessary steps for copy, print, scan, and fax.  Administrator Guide (Document CD-ROM) The guide is intended for system administrators, and describes how to configure network and how to solve problems that may occur with the machine.
Page 16: Using This Guide
1 Before Using the Machine Using This Guide This guide is intended for first time users of the machine. It describes the basic operations for the Copy, Print, Scan, and Fax services. Organization of This Guide This guide consists of the following chapters: ...
Page 17: Conventions
Using This Guide  13 Appendix Contains a glossary of terms used in this guide. Conventions  The screen shots and illustrations used in this guide vary depending on the machine configuration and optional components installed. Some of the items in the screen shots may not be displayed or available depending on your machine configuration.
Page 18 1 Before Using the Machine , Short Edge Feed (SEF): Loading documents or paper in landscape orientation when you view the machine from the front. LEF Orientation SEF Orientation Paper feed direction Paper feed direction...
Page 19: Safety Notes
Safety Notes Safety Notes Before using this product, read "Safety Notes" carefully for safety use. This product and recommended supplies have been tested and found to comply with strict safety requirements including safety agency approvals and compliance with environmental standards. Follow the following instructions for safety use. WARNING Any unauthorized alteration including an addition of new functions or connection to external devices may not be covered by the product warranty.
Page 20: Electrical Safety
Plug the power cord directly into a grounded electrical outlet. To prevent overheat and a fire accident, do not use an extension cord, a multi-plug adaptor or a multiple connector. Consult your local Fuji Xerox representative to check if an outlet is grounded.
Page 21: Machine Installation
Once you notice any unusual condition, switch off and unplug this product first and contact your local Fuji Xerox representative. Machine Installation Do not locate this product where people might step on or trip over the power cord.
Page 22 1 Before Using the Machine With Offset Catch Tray (Optional) 1716 (Unit: mm) 1674 With C3 Finisher with Booklet Maker (Optional) 1716 (Unit: mm) 2110...
Page 23 Safety Notes With HCF B1-S (Optional) and C3 Finisher with Booklet Maker (Optional) 1783 (Unit: mm) 3006 With HCF B1-S (Optional), C3 Finisher with Booklet Maker (Optional), and Folder Unit CD1 (Optional) 1783 (Unit: mm) 3241 Do not incline the product at more than 10 degree angle. Otherwise, it may fall over and cause injuries.
Page 24 1 Before Using the Machine Always lock the wheels of this product after installation. Otherwise, it may fall over or slide and cause injuries. To bundle wires and cables, always use the cable ties and spiral tubes that Fuji Xerox supplies. Otherwise, it may cause some defects. Others To keep this product in a good performance and condition, always use it in the following environment:...
Page 25: Operational Safety
Other cleaning materials may result in poor performance of the product. Never use aerosol cleaners to avoid catching fire and explosion. If you need to pull out a tray to remove paper jam, contact your local Fuji Xerox representative. Do not pull out a tray, otherwise it may cause injuries.
Page 26 Main Unit HCF B1-S If the circuit does not work properly, contact your local Fuji Xerox representative. Do not attempt to remove a paper deeply jammed inside the product, particularly a paper wrapped around the fusing unit or the heat roller. Otherwise, it may cause injuries or burns.
Page 27 Do not apply excessive force to hold thick document on the document glass. It may break the glass and cause injuries. To move this product to another location, contact your local Fuji Xerox representative. Ventilate well during extended operation or mass copying. It may affect the office air environment due to odor such as ozone in a poorly ventilated room.
Page 28: Consumable
Never throw a toner cartridge into an open flame. Remaining toner in the cartridge may catch fire and cause burn injuries or explosion. If you have a used toner cartridge no longer needed, contact your local Fuji Xerox representative for its disposal.
Page 29: Location Of Warning And Caution Labels
Safety Notes Location of Warning and Caution Labels Always follow all warning instructions marked on or supplied with this product. To avoid the risk of burn injuries and electric shock, never touch the area with the "High Temperature" or "High Voltage" marks on.
Page 30 1 Before Using the Machine...
Page 31: Regulation
 Consult the dealer or an experienced radio/TV technician for help. Changes and modifications to this product not specifically approved by Fuji Xerox may void the user’s authority to operate this product. Regulatory Information for RFID This product contains Radio Frequency Identification system device (RFID) and it...
Page 32: Environment
 Proper disposal is required for toner cartridges and drum cartridges no longer needed. Do not open toner cartridges and drum cartridges. Return them to your local Fuji Xerox representative.
Page 33: About License
About License About License This section describes information about licenses. Be sure to read through it. RSA BSAFE ® ® This product includes RSA BSAFE Cryptographic software from EMC Corporation. Heimdal Copyright (c)2000 Kungliga Tekniska Högskolan (Royal Institute of Technology, Stockholm, Sweden).
Page 34: Freebsd
1 Before Using the Machine Copyright (c) 1996 - 2006, Daniel Stenberg, <daniel@haxx.se>. All rights reserved. Permission to use, copy, modify, and distribute this software for any purpose with or without fee is hereby granted, provided that the above copyright notice and this permission notice appear in all copies.
Page 35: Openldap
About License The views and conclusions contained in the software and documentation are those of the authors and should not be interpreted as representing official policies, either expressed or implied, of the FreeBSD Project. OpenLDAP Copyright 1998-2006 The OpenLDAP Foundation All rights reserved. Redistribution and use in source and binary forms, with or without modification, are permitted only as authorized by the OpenLDAP Public License.
Page 36: Des
1 Before Using the Machine All rights reserved. Redistribution and use in source and binary forms are permitted provided that this notice is preserved and that due credit is given to the University of Michigan at Ann Arbor. The name of the University may not be used to endorse or promote products derived from this software without specific prior written permission.
Page 37: Aes
The Japanese-English dictionaries (EDICT and COMPDIC) edited by The Electronic Dictionary Research and Development Group under the coordination of Professor James William Breen at Monash University are used in the advanced scan kit option of Fuji Xerox. These Japanese-English dictionary files are licensed to customers under the terms and conditions of a Creative Commons Attribution-ShareAlike License.
Page 38: Cyrus Sasl
1 Before Using the Machine http://www.csse.monash.edu.au/~jwb/edict.html http://www.csse.monash.edu.au/~jwb/compdic_doc.html Information Regarding the Creative Commons Attribution-ShareAlike License  http://creativecommons.org/licenses/by-sa/2.5/legalcode Cyrus SASL Copyright (c) 1998-2003 Carnegie Mellon University. All rights reserved. Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met: 1.
Page 39 About License This copyrighted material is made available to anyone wishing to use, modify, copy, or redistribute it subject to the terms and conditions of the BSD License. This program is distributed in the hope that it will be useful, but WITHOUT ANY WARRANTY expressed or implied, including the implied warranties of MERCHANTABILITY or FITNESS FOR A PARTICULAR PURPOSE.
Page 40 1 Before Using the Machine LUCENT DISCLAIMS ALL WARRANTIES WITH REGARD TO THIS SOFTWARE, INCLUDING ALL IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS. IN NO EVENT SHALL LUCENT OR ANY OF ITS ENTITIES BE LIABLE FOR ANY SPECIAL, INDIRECT OR CONSEQUENTIAL DAMAGES OR ANY DAMAGES WHATSOEVER RESULTING FROM LOSS OF USE, DATA OR PROFITS, WHETHER IN AN ACTION OF CONTRACT, NEGLIGENCE OR OTHER TORTIOUS ACTION, ARISING OUT OF OR IN CONNECTION WITH THE USE OR PERFORMANCE OF THIS SOFTWARE.
Page 41 About License The authors hereby grant permission to use, copy, modify, distribute, and license this software and its documentation for any purpose, provided that existing copyright notices are retained in all copies and that this notice is included verbatim in any distributions. No written agreement, license, or royalty fee is required for any of the authorized uses.
Page 42 1 Before Using the Machine 2. Redistributions in binary form must reproduce the above copyright notice, this list of conditions and the following disclaimer in the documentation and/or other materials provided with the distribution. 3. Neither the name of KTH nor the names of its contributors may be used to endorse or promote products derived from this software without specific prior written permission.
Page 43 About License (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE. (16) FreeBSD Copyright (c) 1997-2002 FreeBSD Project. All rights reserved. Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met: 1.
Page 44 1 Before Using the Machine OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE. (19) Todd C. Miller Copyright (c) 1998 Todd C. Miller <Todd.Miller@courtesan.com> All rights reserved. Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met: 1.
Page 45 About License (23) Intel (i960) Copyright (c) 1993 Intel Corporation Intel hereby grants you permission to copy, modify, and distribute this software and its documentation. Intel grants this permission provided that the above copyright notice appears in all copies and that both the copyright notice and this permission notice appear in supporting documentation.
Page 46 1 Before Using the Machine 2. Redistributions in binary form must reproduce the above copyright notice, this list of conditions and the following disclaimer in the documentation and/or other materials provided with the distribution. THIS SOFTWARE IS PROVIDED BY THE AUTHOR AND CONTRIBUTORS ``AS IS'' AND ANY EXPRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED.
Page 47 About License OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE. (29) IBM, Sony, Toshiba (only spu-* targets) (C) Copyright 2001,2006, International Business Machines Corporation, Sony Computer Entertainment, Incorporated, Toshiba Corporation, All rights reserved. Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met: * Redistributions of source code must retain the above copyright notice, this list of conditions...
Page 48 1 Before Using the Machine Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met: 1. Redistributions of source code must retain the above copyright notice, this list of conditions and the following disclaimer.
Page 49 About License CAUSED AND ON ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE. (34) - Jon Beniston (only lm32-* targets) Contributed by Jon Beniston <jon@beniston.com>...
Page 50 1 Before Using the Machine 2. Redistributions in binary form must reproduce the above copyright notice, this list of conditions and the following disclaimer in the documentation and/or other materials provided with the distribution. 3. Neither the name of Xilinx nor the names of its contributors may be used to endorse or promote products derived from this software without specific prior written permission.
Page 51 About License * Redistributions of source code must retain the above copyright notice, this list of conditions and the following disclaimer. * Redistributions in binary form must reproduce the above copyright notice, this list of conditions and the following disclaimer in the documentation and/or other materials provided with the distribution.
Page 52: About Qt
1 Before Using the Machine About Qt This product uses Qt. The licenses used in this product are as follows: (1) GNU LESSER GENERAL PUBLIC License Version 2.1 (2) Other Licenses Under the license agreement, the source code is available on our official website below. http://www.fujixerox.co.jp/etc/oss/mfd_ui/ About Software Applied to LGPL This product includes software licensed under GNU LESSER GENERAL PUBLIC LICENSE...
Page 53 About Qt object files to the recipients, so that they can relink them with the library after making changes to the library and recompiling it. And you must show them these terms so they know their rights. We protect your rights with a two-step method: (1) we copyright the library, and (2) we offer you this license, which gives you legal permission to copy, distribute and/or modify the library.
Page 54 1 Before Using the Machine The precise terms and conditions for copying, distribution and modification follow. Pay close attention to the difference between a "work based on the library" and a "work that uses the library". The former contains code derived from the library, whereas the latter must be combined with the library in order to run.
Page 55 About Qt b) You must cause the files modified to carry prominent notices stating that you changed the files and the date of any change. c) You must cause the whole of the work to be licensed at no charge to all third parties under the terms of this License.
Page 56 1 Before Using the Machine If distribution of object code is made by offering access to copy from a designated place, then offering equivalent access to copy the source code from the same place satisfies the requirement to distribute the source code, even though third parties are not compelled to copy the source along with the object code.
Page 57 About Qt computer system, rather than copying library functions into the executable, and (2) will operate properly with a modified version of the library, if the user installs one, as long as the modified version is interface-compatible with the version that the work was made with. c) Accompany the work with a written offer, valid for at least three years, to give the same user the materials specified in Subsection 6a, above, for a charge no more than the cost of performing this distribution.
Page 58 1 Before Using the Machine 10. Each time you redistribute the Library (or any work based on the Library), the recipient automatically receives a license from the original licensor to copy, distribute, link with or modify the Library subject to these terms and conditions. You may not impose any further restrictions on the recipients' exercise of the rights granted herein.
Page 59 About Qt NO WARRANTY 15. BECAUSE THE LIBRARY IS LICENSED FREE OF CHARGE, THERE IS NO WARRANTY FOR THE LIBRARY, TO THE EXTENT PERMITTED BY APPLICABLE LAW. EXCEPT WHEN OTHERWISE STATED IN WRITING THE COPYRIGHT HOLDERS AND/OR OTHER PARTIES PROVIDE THE LIBRARY "AS IS" WITHOUT WARRANTY OF ANY KIND, EITHER EXPRESSED OR IMPLIED, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE.
Page 60: Other Licenses
1 Before Using the Machine Also add information on how to contact you by electronic and paper mail. You should also get your employer (if you work as a programmer) or your school, if any, to sign a "copyright disclaimer" for the library, if necessary. Here is a sample; alter the names: Yoyodyne, Inc., hereby disclaims all copyright interest in the library `Frob' (a library for tweaking knobs) written by James Random Hacker.
Page 61: Legal Notice
Legal Notice Legal Notice Copying or printing certain documents may be illegal in your country. Penalties of fines or imprisonment may be imposed on those found guilty. The following are examples of items that may be illegal to copy or print in your country. ...
Page 62 1 Before Using the Machine...
Page 63: Product Overview
2 Product Overview This chapter describes the basic information of the machine, such as machine components, how to switch the machine on and off, and how to use the touch screen.  Machine Components .........................64  Power Source ...........................71  Ground Fault Interrupter......................74 ...
Page 64: Machine Components
2 Product Overview Machine Components  Main unit and HCF2 (2000 sheets) (optional) This view varies depending on the model. Component Function Document cover Holds a document in place. Document glass Load a document here. Control panel (Middle Size Consists of operation buttons, LED indicators, and a touch screen. Color UI) For more information, refer to "Control Panel"...
Page 65 Machine Components Component Function Machine front door Open this door to clear paper jams or replace consumables. Tray 1, 2, 3, 4 Load paper here. Bottom left door Open this door to clear paper jams. If Tray 6 (HCF2 (2000 sheets)) is installed in the machine, move Tray 6 (HCF2 (2000 sheets)) to the left first.
Page 66 2 Product Overview  Inside and right views of the machine Component Function Output tray Outputs are delivered here. Two types of trays are available: a normal output tray and an optional offset stacking tray (Offset Catch Tray). When the optional offset stacking tray is attached and A4 or smaller size paper is to be output, do not use the extension flap.
Page 67 Machine Components  Duplex automatic document feeder Component Function Confirmation indicator Lights up when a document is loaded correctly. Document feeder left cover This cover slightly opens when the document feeder top cover is opened. Open this cover widely to clear document jams. Document feeder top cover Open this cover to clear document jams.
Page 68 2 Product Overview  Telephone line connectors Name marked on Connector Name displayed on the cover of the Function the touch screen machine Not available. Not available. Enables you to connect the machine to a telephone device. Do not connect any device other than a telephone (a fax machine and other) or the Additional G3 Port 2 to this connector.
Page 69 Machine Components  C3 Finisher (optional), C3 Finisher with Booklet Maker (optional), Folder Unit CD1 (optional) 10 9 Component Function Transport Unit V1 front door Open this door to clear paper jams. Tri-fold output tray button Press this button to open the tri-fold output tray. Hole punch waste container Collects punch scraps from the puncher.
Page 70 2 Product Overview  HCF B1-S (optional) Component Function Tray 5 (Bypass) Used for loading non-standard paper (thick-stock paper, and other special media) that cannot be loaded in Trays 1 to 4, and 6. Tray 5 (Bypass) top cover Open this cover to clear paper jams. Front door of the High Open this door to clear paper jams.
Page 71: Power Source
Power Source Power Source The machine is provided with the power switch and the main power switch.  Main power switch When you press the main power switch to the Power switch ] position, the <Main Power> indicator goes out on the right side of the control panel, and the machine powers off.
Page 72: Switching The Power Off
2 Product Overview Use also the Power Saver feature to save power consumption while the machine is not in use. For information on the Power Saver feature, refer to "Power Saver Mode" (P.75). Important • If the power is switched off, all the services of the machine will stop. When using the machine throughout the day for jobs such as receiving fax, do not switch the power off.
Page 73 Power Source • Switch the main power off first when unplugging the power cord. Unplugging the power cord with the main power on may damage the hard disk and the memory or cause a machine malfunction. Make sure that the power is switched off. Make sure that the touch screen is blank and the <Power Saver>...
Page 74: Ground Fault Interrupter
2 Product Overview Ground Fault Interrupter The machine is provided with a ground fault interrupter. In the event of a current leakage, the ground fault interrupter will automatically cut off the power circuit to prevent any leakage or fire from occurring. The ground fault interrupter is normally pressed to the upper side.
Page 75: Power Saver Mode
Power Saver Mode Power Saver Mode The machine is equipped with the Power Saver mode that saves electricity by reducing power consumption. The Power Saver feature has two modes: Low Power mode and Sleep mode.  Low Power Mode In this mode, the power to the control panel is lowered to save power. ...
Page 76: Exiting The Power Saver Mode
2 Product Overview Exiting the Power Saver Mode The machine exits the Power Saver mode by the following instances: Pressing the <Power Saver> button on the control panel   Receiving jobs such as print and fax  Selecting [Apply] in CentreWare Internet Services ...
Page 77: Control Panel
Control Panel Control Panel Component Function <Services Home> button Press this button to display the Services Home screen. Note • You can change the services displayed on the Services Home screen. For more information, refer to "1 Before Using the Machine" > "Customizing the Control Panel"...
Page 78 2 Product Overview Component Function <Interrupt> button Press this button to suspend a copy or print job in progress to have the machine process another job. During the Interrupt mode, the <Interrupt> button lights up. Pressing the <Interrupt> button again exits the Interrupt mode and resumes the suspended job.
Page 79 Control Panel Component Function <Custom Button 3> (Review) "Review" is assigned to this button by default. On the [Review] screen, you can check a list of the status of Copy, Fax, and Scan services whose settings have been changed from the defaults. You can also check the details of fax and e-mail recipients.
Page 80: Large Size Ui Kit
2 Product Overview Large Size UI Kit Note • As the Large Size UI Kit does not support the one touch panels, you cannot specify recipients with the one touch buttons. Component Function Touch screen Displays messages required for operation and buttons for various features. You can directly touch the touch screen to instruct operations and set features.
Page 81 Control Panel Component Function <Error> indicator Blinks if a system error occurs. This indicator lights up when a problem other than a system error occurs with the machine, including paper jams and running out of paper. If the <Error> indicator blinks, contact our Customer Support Center. If the <Error>...
Page 82: Screens And Buttons Displayed
2 Product Overview Component Function <C (Clear)> button Press this button to cancel a numerical value you have entered with the numeric keypad. <Dial Pause> button Press this button to insert a pause into a destination number. <Machine Status> button Press this button to check the machine status and meters, to check the status of the consumables, and to print reports.
Page 83: About The Services Home Screen
About the Services Home Screen About the Services Home Screen This section describes the fields and buttons on the Services Home screen, which is displayed by pressing the <Services Home> button. You can flick or drag on the Services Home screen to switch the screen. For information on how to flick or drag, refer to "Touch Screen"...
Page 84 2 Product Overview For more information, refer to "Fax" (P.179).  E-mail You can scan documents and send the scanned data as an e-mail attachment. For more information, refer to "E-mail" (P.291).  Simple Copy You can set the features for the Copy service. Selecting [Simple Copy] allows you to easily specify the basic copy features on a single screen.
Page 85 About the Services Home Screen For more information, refer to "Store to USB" (P.335). Note • This service is not available for some models. An optional component is required. For more information, contact our Customer Support Center.  Media Print - Text You can print document files (PDF, TIFF, XML Paper Specification (XPS), XDW (XBD), and JPG (JFIF)) after retrieving the files from a CompactFlash card or a USB memory device.
Page 86: Activity Report
2 Product Overview Note • Under [Default Language] in the System Administration mode, you can select the standard language displayed on the touch screen when the power is switched on. For more information on how to set [Default Language], refer to "5 Tools" > "Common Service Settings" > "Screen/Button Settings"...
Page 87: Touch Screen
Touch Screen Touch Screen The following two display methods are available on the touch screen of the machine: "Icon Style" and "Button Style". By factory default, the icon style is available. The following describes the operation procedure unique to the Icon Style. Note •...
Page 88 2 Product Overview  Tap Touch the touch screen and move your finger away from the screen quickly. You can tap on the preview screen. Tap the preview area to switch the page on the preview screen. Preview screen when scanning ...
Page 89: Entering Text
Entering Text Entering Text During operations, a screen for entering text sometimes appears. The following describes how to enter text. You can enter the following characters: numerals, alphabets, and symbols. Item Description Entering alphabets and numerals To enter uppercase letters, select [Shift]. To return to the lowercase letters, select [Shift] again.
Page 90 2 Product Overview...
Page 91: Copy
3 Copy This chapter describes the basic operation and features for the Copy service.  Copying Procedure........................92  Operations during Copying .......................97  Simple Copy ..........................100  Copy ..............................105  Image Quality..........................118  Layout Adjustment ........................125  Output Format..........................139  Job Assembly..........................170...
Page 92: Copying Procedure
3 Copy Copying Procedure This section describes the basic copy procedures. Step 1 Loading Documents ................................92 Step 2 Selecting Features ................................94 Step 3 Entering a Quantity................................95 Step 4 Starting the Copy Job ...............................95 Step 5 Confirming the Copy Job in Job Status.........................96 Step 1 Loading Documents The following two methods are available to load documents: ...
Page 93 Copying Procedure Load the document face up (when the Confirmation indicator document is 2-sided, load the front side up) in the center of the document feeder. Note • The Confirmation indicator lights up when the document is loaded correctly. • The number of documents that can be loaded in the document feeder is up to 250 sheets (P paper).
Page 94: Step 2 Selecting Features
3 Copy Step 2 Selecting Features The following two services are available to copy documents.  Simple Copy Allows you to only select basic features to copy documents.  Copy Allows you to make detailed settings to copy documents. For information on Simple Copy, refer to "Simple Copy" (P.100). The following describes how to select features on the [Copy] screen.
Page 95: Step 3 Entering A Quantity
Copying Procedure "Image Quality" (P.118) "Layout Adjustment" (P.125) "Output Format" (P.139) "Job Assembly" (P.170) Step 3 Entering a Quantity Enter the number of copies using the numeric keypad. The number of copies entered appears on the upper right of the touch screen. Numeric keypad Note •...
Page 96: Step 5 Confirming The Copy Job In Job Status
3 Copy Select [Next Original] while scanning is in progress. Note • When using the document feeder, load the next document after the machine has finished scanning the first document. • When [Next Original] is displayed on the screen shown on the right and no operation is performed for a certain period of time, the machine automatically assumes that there are no more documents.
Page 97: Operations During Copying
Operations during Copying Operations during Copying This section describes available operations during copying. Stopping the Copy Job .................................. 97 Changing the Number of Copies ..............................98 Interrupting the Copy Job................................99 Stopping the Copy Job Press either the <Stop> button on the control panel or [Delete] on the touch screen.
Page 98: Changing The Number Of Copies
3 Copy Select the job to cancel. Select [Delete]. Select [Delete]. Changing the Number of Copies To change the number of copy sets during scanning or copying, use the following procedure. Press either the <Stop> button on the control panel or [Delete] on the touch screen. <Stop>...
Page 99: Interrupting The Copy Job
Operations during Copying Select [Change Quantity]. Specify the number of copy sets with the numeric keypad. The new quantity must include the number of copies that have already been printed. You cannot enter a number less than the number of copies that have already been printed. Press the <Start>...
Page 100: Simple Copy
3 Copy Simple Copy You can select [Copy] or [Simple Copy] on the Services Home screen to set the features for the Copy service. This section describes the features you can select on the [Simple Copy] screen. [Simple Copy] allows you to use only basic features to easily copy documents. The following shows the reference section for each feature.
Page 101: Reduce/Enlarge (Making Enlarged/Reduced Copies)
Simple Copy  Trays 1 to 4, and Tray 6 (optional) Allows you to directly select the desired tray.  Tray 5 Bypass Auto Detect Automatically detects the size of paper loaded in the bypass tray. Checking the Remaining Amount of Paper in a Tray The icons displayed in the indication areas for each tray allows you to check the remaining amount of paper loaded in the tray.
Page 102: Sided Copying (Making 2 Sided Copies)
3 Copy  Auto % Automatically determines the copy ratio based on the document size and the paper size specified in [Paper Supply], and copies the document to fit into the paper. Note • This cannot be selected together with [Auto Select] under [Paper Supply]. ...
Page 103: Lighten/Darken (Adjusting The Copy Density)
Simple Copy - The colors are too light. In that case, change a level from the five levels which is used for the machine to recognize color. For more information, refer to "5 Tools" > "Common Service Settings" > "Image Quality Adjustment" > "Image Quality"...
Page 104: Staple
3 Copy 1 Staple This feature allows you to select whether to staple copied outputs at the top left corner. For the paper type and the number of sheets that can be stapled, refer to "16 Appendix" > "The Paper Type and the Number of Sheets That Can Be Stapled"...
Page 105: Copy
Copy Copy You can select [Copy] or [Simple Copy] on the Services Home screen to set the features for the Copy service. This section describes the features you can select on the [Copy] screen. Reduce/Enlarge (Making Enlarged/Reduced Copies)......................105 Paper Supply (Selecting the Paper for Copying) ........................109 Output Color (Selecting the Color for Copying)........................112 2 Sided Copying (Making 2 Sided Copies) ..........................116 Copy Output (Specifying Finishing Options) .........................116...
Page 106 3 Copy Note • This cannot be selected together with [Auto Select] under [Paper Supply].  Ratios (3rd and 4th buttons) Displays preset copy ratios. You can change the copy ratio associated with each button. For information on the settings, refer to "5 Tools" > "Copy Service Settings"...
Page 107 Copy  Preset %  100% Copies at the same image size as the original document.  Auto % Automatically determines the copy ratio based on the document size and the paper size specified in [Paper Supply], and copies the document to fit into the paper. Note •...
Page 108 3 Copy  Preset %  100% / 100% Copies at the same image size as the original document.  Auto X - Y% Automatically determines the reduction/enlargement ratios for the width and length so that the document image fits in the paper. ...
Page 109: Paper Supply (Selecting The Paper For Copying)
Copy Paper Supply (Selecting the Paper for Copying) This feature allows you to select the tray that holds the paper you want to use. Select a paper tray.  Auto Select Automatically determines the tray holding the appropriate paper, based on the document size and the specified copy ratio.
Page 110 3 Copy [Paper Supply] Screen This screen allows you to select a paper tray from all trays available on the machine. Select a paper tray.  Tray Allows you to select the paper tray that can be selected on the machine. When [5] is selected, the [Tray 5] screen is displayed where you can specify a paper type other than plain paper, and non-standard size paper.
Page 111 Copy  Paper Size Select from [Auto Detect], [Standard Size], and [Custom Size]. When you select [Auto Detect], the paper size is identified automatically. When you select [Standard Size] or [Custom Size], refer to "When [Standard Size] is Selected in the [Tray 5] Screen" (P.111) or "When [Custom Size] is Selected in the [Tray 5] Screen"...
Page 112: Output Color (Selecting The Color For Copying)
3 Copy Output Color (Selecting the Color for Copying) This feature allows you to select copy colors. Note • If the use of certain colors is not allowed, the available colors will be restricted. For more information, refer to "5 Tools" > "Accounting" > "Create/View User Accounts" > "Service Access" in the Administrator Guide.
Page 113 Copy [Output Color] Screen This screen allows you to make settings for full color, dual color, and single color. Select [More]. Select the desired output color mode.  Auto Detect Automatically determines the color of the original document and makes copies in full color if the original document is colored, or in single color (black) if the document is black-and- white.
Page 114 3 Copy Select [Dual Color]. Select [Source Color]. Select [Other than Black] or [Color].  Other than Black The colors other than black will be the source colors.  Color Allows you to select one or more source colors from six preset options. [Target Area Color] Screen This screen allows you to select the target color to be used in place of the source colors specified in [Source Color].
Page 115 Copy Select [Target Area Color]. Select any color. [Non-target Area Color] Screen This screen allows you to select the color to be used in place of the colors other than the selected source colors. You can select one color from seven preset and six custom options. For information on how to set custom colors, refer to "5 Tools"...
Page 116: Sided Copying (Making 2 Sided Copies)
3 Copy For information on how to set custom colors, refer to "5 Tools" > "Copy Service Settings" > "Custom Colors" in the Administrator Guide. Select [Single Color]. Select [Color]. Select any color. 2 Sided Copying (Making 2 Sided Copies) This feature is the same as [2 Sided Copying] on the [Layout Adjustment] screen.
Page 117: Lighten/Darken (Adjusting The Copy Density)
Copy Lighten/Darken (Adjusting the Copy Density) Use [ ] and [ ] to select from seven density levels.
Page 118: Image Quality
3 Copy Image Quality The section describes the features you can select on the [Image Quality] screen. Original Type (Selecting the Document Type)........................118 Image Options (Adjusting Copy Density/Sharpness/Saturation of Images)..............120 Image Enhancement (Erasing the Background Color of Documents/Adjusting Contrast)........120 Color Effects (Selecting an Image Quality)...........................
Page 119 Image Quality  Photo & Text Select this option when the document contains both text and photos. The machine automatically distinguishes the text and photo areas of the document and sets the appropriate image quality for each area. To process photo areas, select the photo type from [Printed Original], [Photograph], and [Photocopied Original].
Page 120: Image Options (Adjusting Copy Density/Sharpness/Saturation Of Images)
3 Copy Image Options (Adjusting Copy Density/Sharpness/Saturation of Images) This feature allows you to adjust the copy density, sharpness, and saturation levels. Note • [Lighten/Darken] under [Image Options] is the same as [Lighten/Darken] on the [Copy] screen. • If [Lighten/Darken], [Sharpness], or [Saturation] is set concurrently with [Color Effects], the setting made in [Color Effects] will be cleared.
Page 121: Color Effects (Selecting An Image Quality)
Image Quality  Auto Suppression When [Output Color] is set to [Black & White], the background of a document printed on colored paper, such as newspaper, will be suppressed. When [Output Color] is set to [Color], [Dual Color], or [Single Color], the color element on white-color paper such as the blot, the print on the other side which is seen through and so on will be suppressed.
Page 122: Color Balance (Adjusting Color Balance)
3 Copy  Warm Reproduces brighter, warmer, more reddish images. This option is suitable when skin tones are to be reproduced more pinkish or when subdued images are to be reproduced more warmly.  Cool Reproduces clearer blue colors. This option is suitable for water and sky images, and is also suitable when smoky blue colors are to be reproduced more clearly.
Page 123: Color Shift (Adjusting The Color Tone)
Image Quality  Advanced Color Allows you to adjust the density level for each toner color (yellow, magenta, cyan, black) which is divided to [Highlights], [Midtones], and [Shadows].  Highlights Allows you to adjust the color strength of low-density areas. Example: If low-density yellow is printed darker, adjust the color strength in the minus (-) direction under [Yellow Balance] >...
Page 124: Gloss Level (Enhancing Gloss Of The Document)
This feature allows you to change the gloss level of an output by lowering the speed. The effect of this feature is applied only when [Color] is selected in [Output Color]. Important • When using ApeosPort-V C5580 or DocuCentre-V C5580, this feature does not support the following paper.
Page 125: Layout Adjustment
Layout Adjustment Layout Adjustment This section describes the features you can select on the [Layout Adjustment] screen. 2 Sided Copying (Making 2 Sided Copies) ..........................126 Book Copying (Copying Facing Pages onto Separate Sheets) ..................127 2 Sided Book Copying (Making 2 Sided Copies of Facing Pages) ..................128 Original Size (Specifying the Scan Size for the Document)....................130 Mixed Size Originals (Scanning Different Size Documents Simultaneously)..............130 Edge Erase (Erasing Edges and Margin Shadows of the Document) ................132...
Page 126: Sided Copying (Making 2 Sided Copies)
3 Copy 2 Sided Copying (Making 2 Sided Copies) This feature allows you to make copies of 1-sided and 2-sided documents on one side or both sides of paper. Select [2 Sided Copying]. Select any option.  1  1 Sided Makes a copy of a 1-sided document on one side of paper.
Page 127: Book Copying (Copying Facing Pages Onto Separate Sheets)
Layout Adjustment Note • If the [Original Orientation] setting differs from the actual document orientation, the machine may not detect the top of the document correctly. Upright Images  Select this option when placing the top edge of the document against the top side of the document glass or document feeder.
Page 128: Sided Book Copying (Making 2 Sided Copies Of Facing
3 Copy  Top Page then Bottom Copies the top page and then the bottom page of facing pages.  Both Pages Copies both pages in page order.  Left Page Only Copies the left page only. You can select this option when [Left Page then Right] or [Right Page then Left] is selected.
Page 129 Layout Adjustment  Off Disables this feature.  Left Page then Right Scans the left page and then the right page of facing pages, to make 2-sided copies.  Right Page then Left Scans the right page and then the left page of facing pages, to make 2-sided copies. ...
Page 130: Original Size (Specifying The Scan Size For The Document)
3 Copy Original Size (Specifying the Scan Size for the Document) Use this feature when a document is a non-standard size, or when you want to copy a document at a size different from the original size. You can also add margins, or delete unnecessary margins using this feature.
Page 131 Layout Adjustment Important • Load documents in landscape orientation. However, always load A5 documents in portrait orientation. • When loading B5 documents together with A3 documents loaded in landscape orientation or A4 documents loaded in portrait orientation, load B5 documents in portrait orientation. •...
Page 132: Edge Erase (Erasing Edges And Margin Shadows Of The Document)
3 Copy Edge Erase (Erasing Edges and Margin Shadows of the Document) When you copy a document with the document cover open or when you copy a book, the edges and center margin of the document may be printed as black shadows. The Edge Erase feature allows you to erase such shadows.
Page 133: Image Shift (Adjusting The Image Position)
Layout Adjustment  All Edges Erases the shadows of the four edges of the document according to the orientation of the loaded document. You can specify the edge width you want to erase in the range from 0 to 50 mm in 1 mm increments. Top &...
Page 134 3 Copy Select [Image Shift]. Select any option.  Off Does not shift the position of document images.  Auto Center Shifts document images so that they are placed in the center of paper.  Margin Shift Allows you to specify the amounts of the top and bottom, and left and right margins in the range from 0 to 50 mm in 1 mm increments.
Page 135 Layout Adjustment [Image Shift - Side 1] Screen This screen allows you to set the image shift for Side 1. Select any option.  Off Does not shift the position of document image.  Auto Center Shifts document images so that they are placed in the center of paper. Specify the amounts of the top and bottom, and left and right margins in the range from 0 to 50 mm in 1 mm increments.
Page 136: Invert Image (Making Reversed Copies Of Images)
3 Copy  Corner Shift Shifts document images so that they are placed at an edge or corner of paper. You can select from 8 shift directions. Specify the amounts of the top and bottom, and left and right margins in the range from 0 to 50 mm in 1 mm increments.
Page 137: Image Rotation (Changing The Orientation Of Images)
Layout Adjustment Select [Upright Images] or [Sideways Images] according to the orientation of the document loaded.  Upright Images Select this option when placing the top edge of the document against the top side of the document glass or document feeder. ...
Page 138 3 Copy  On during Auto Automatically rotates document images so that the orientation of the images matches that of the paper only when [Auto %] is selected in [Reduce/Enlarge], or when [Auto Select] is selected in [Paper Supply].  Rotation Direction Displays the [Image Rotation - Rotation Direction] screen.
Page 139: Output Format
Output Format Output Format This section describes the features you can select on the [Output Format] screen. 2 Sided Copying (Making 2 Sided Copies) ..........................139 Booklet Creation (Creating a Bound Booklet)........................140 Covers (Attaching Covers to Copies) ............................143 Pages per Side (Copying Multiple Pages onto One Sheet)....................144 Poster (Making Enlarged Copies Spread over Multiple Sheets)..................145 Repeat Image (Making Multiple Copies on One Sheet) .....................147 Annotations (Adding a Comment/a Date/Page Numbers to Copies)................148...
Page 140: Booklet Creation (Creating A Bound Booklet)
3 Copy Booklet Creation (Creating a Bound Booklet) This feature lays out pages so that booklets are formed when the output sheets are folded in half. You can also set the binding shift and attach a cover when making booklets. When the C3 Finisher with Booklet Maker (optional) is installed, you can also fold the output sheets in half, or staple the folded output sheets.
Page 141 Output Format A blank sheet of paper is attached as the cover.  Print on Both The first and second pages of the document are copied on both sides of the cover.  1 Sided Covers Print Outside The first and the last pages of the document is copied on the front side of the cover. ...
Page 142 3 Copy [Booklet Creation - Binding Shift] Screen This screen allows you to specify the binding shift value in the range from 0 to 50 mm in 1 mm increments. Use [+] and [-] or the numeric keypad to specify a binding shift value.
Page 143: Covers (Attaching Covers To Copies)
Output Format  Fold & Staple A booklet is created. The number of copies that can be folded and stapled is 2 to 16 (when 90 gsm paper is used). For the paper type and the number of sheets that can be stapled, refer to "16 Appendix" > "The Paper Type and the Number of Sheets That Can Be Stapled"...
Page 144: Pages Per Side (Copying Multiple Pages Onto One Sheet)
3 Copy  Print on Side 1 The first page of the document is copied on the front side of the back cover.  Print on Side 2 The first page of the document is copied on the back side of the back cover. ...
Page 145: Poster (Making Enlarged Copies Spread Over Multiple Sheets)
Output Format Select [Pages per Side]. Select any option.  Off Disables this feature.  2 Pages Copies two document pages onto one side of a single sheet of paper.  4 Pages Copies four document pages onto one side of a single sheet of paper. ...
Page 146 3 Copy Select [Poster]. Select any option.  Off No enlarged copies are made.  Output Size Allows you to select the paper size.  Enlargement % Refer to "When [Enlargement %] is Selected" (P.146).  Paper Supply Displays the [Paper Supply] screen. Select the paper tray to be used.
Page 147: Repeat Image (Making Multiple Copies On One Sheet)
Output Format Repeat Image (Making Multiple Copies on One Sheet) This feature allows you to copy a document image on one sheet of paper repeatedly for a specified number of times. When [Reduce/Enlarge] is set to [Auto %], the repeated copies of the image are reduced to fit on the selected paper.
Page 148: Annotations (Adding A Comment/A Date/Page Numbers To Copies)
3 Copy Annotations (Adding a Comment/a Date/Page Numbers to Copies) This feature allows you to add a comment, date, and page numbers onto copies. You can select a comment, date, and page numbers, and their print positions from preset formats. Important •...
Page 149 Output Format  Upright Images Select this option when placing the top edge of the document against the top side of the document glass or document feeder.  Sideways Images Select this option when placing the top edge of the document against the left side of the document glass or document feeder.
Page 150 3 Copy [Date] Screen This screen allows you to add a date onto copies. The date shows when you started copying the document. You can change the date format. For more information, refer to "5 Tools" > "Common Service Settings" > "Watermark" > "Date Format"...
Page 151 Output Format  On Page numbers are add onto copies.  Style  1, 2, 3 Adds page numbers only.  -1-, -2-, -3- Adds page numbers, and hyphens before and after each page number. (Example: -1-, -2-) Page 1, Page 2, Page 3 ...
Page 152 3 Copy [Apply Page Numbers To] Screen This screen allows you to specify a page range to add page numbers. Select any option.  All Pages Adds page numbers to all copy pages.  Starting Page Number Allows you to specify the start page to add a page number, in the range from 1 to 9999. Note •...
Page 153 Output Format  On Adds prefix text and page numbers onto copies.  Prefix Allows you to enter prefix text with up to 16 characters, using the displayed keyboard.  Number of Digits Displays the [Bates Stamp - Number of Digits] screen. You can select [Auto Assign] or [Manual Assign].
Page 154: Watermark (Printing Control Numbers On The Background Of Copies)
3 Copy  Start & End Page Numbers Allows you to specify the start and end pages to add prefix text and page numbers, in the range from 1 to 9999. Note • Use [+] and [-], or the numeric keypad to enter the start and end page numbers. ...
Page 155 Output Format Select any option.  Control Number  Do Not Add No control number is printed.  A control number is printed. Enter the starting number of the control number. You can specify a value in the range from 1 to 9999, using [+] and [-] or the numeric keypad. ...
Page 156 3 Copy  Watermark Effect Displays the [Watermark Effect] screen. Refer to "[Watermark Effect] Screen" (P.156). Note • This feature does not appear for some models. An optional component is required. For more information, contact our Customer Support Center. [Stored Watermarks] Screen This screen allows you to select text to print on copies.
Page 157: Secure Watermark (Managing Document Security)
The digital code enables you to analyze "when", "from which machine", and "by whom" the document was output. Important • This feature is only supported on Fuji Xerox manufactured machines that are compatible to Secure Watermark.
Page 158 3 Copy Select [Secure Watermark]. Select any option.  Off Does not manage document security.  On Manages document security. Specify any option if necessary.  Protection Code  Does not prevent document duplication. Protection code is not embedded while digital code is embedded into copies.
Page 159: Tab Margin Shift (Copying On Tab Stock Paper)
Output Format  Off Does not print hidden text.  On Prints hidden text. Allows you to specify text from three preset texts, or text registered in the System Settings. For information on how to register text, refer to "5 Tools" > "Common Service Settings" > "Secure Watermark" > "Secure Watermark Effect"...
Page 160: Face Up/Down Output (Specifying Face Up Or Down)
3 Copy  Off Disables this feature.  Shift to Tab Copies the image located on the edge of the document onto the tab area of tab stock paper. Enter a value in [Shift Value] to adjust the position of the tab image so that it is correctly copied onto the tab area.
Page 161: Folding (Outputting Bi-Folded/Tri-Folded Paper)
Output Format Folding (Outputting Bi-Folded/Tri-Folded Paper) This feature allows you to fold copies in half or in three. When the C3 Finisher with Booklet Maker (optional) is installed, [Single Fold] is available. When the Folder Unit CD1 (optional) is installed, [Z Fold] and [C Fold] are also available. Note •...
Page 162: Preset Repeat Image (Making Multiple Copies On A Single Sheet)
3 Copy  Image Outside Fold Folds copies so that the image is printed outside after you select [Z Fold], [C Fold], or [Single Fold]. Preset Repeat Image (Making Multiple Copies on a Single Sheet) This feature allows you to repeatedly copy one original onto equally divided areas according to the specified number of copies.
Page 163 Output Format • Load transparency sheets in a tray in the same orientation as the paper to be used for handouts and separators. Select [Transparency Options]. Select any option.  Off Does not insert separators.  Blank Transparency Separators Inserts a separator each time a transparency is copied. Only one set of copies can be made. ...
Page 164: Copy Output (Specifying Finishing Options)
3 Copy When [Bypass] is selected, the [Tray 5] screen is displayed. For more information, refer to "[Tray 5] Screen" (P.110).  Separator & Handout Allows you to select the paper tray to be used for the separators and handouts. Select [More] to display the [Paper Supply - Separator &...
Page 165 Output Format Select any option.  Auto Copies are collated when the originals are loaded in the document feeder. Copies are also collated when originals are loaded on the document glass and any of the following features is used: 2 Sided Book Copying, Covers, [Blank Separators & Handouts] or [Transparency Set &...
Page 166 3 Copy  Original Orientation Allows you to specify the orientation of the document so that the machine can identify the top of the document. Note • If the [Original Orientation] setting differs from the actual document orientation, the machine may not detect the top of the document correctly.
Page 167 Output Format Paper Size and Stapling Position This feature is available when the C3 Finisher (optional) or the C3 Finisher with Booklet Maker (optional) is installed. 1 Top 1 Staple 2 Staples 2 Top 2 Right Right A4 , B5 , 8 x 10"...
Page 168: Id Card Copy (Copying Both Sides Of An Id Card)
3 Copy  4 holes 4 Holes 4 Holes 4 Holes Right A4 , 7.25 x 10.5" , 8.5 x 11" , 16K A3, 11 x 15", 11 x 17", 8K ID Card Copy (Copying Both Sides of an ID Card) This feature allows you to copy both sides of a small undetectable original, such as an ID card, onto one side of paper.
Page 169 Output Format Select [ID Card Copy] on the [Output Format] screen. Select [On].
Page 170: Job Assembly
3 Copy Job Assembly This section describes the features you can select on the [Job Assembly] screen. Build Job (Processing Documents Scanned with Different Settings as One Job)............170 Sample Job (Checking the Finished Output of the Copy) ....................174 Combine Original Sets (Adding Originals)..........................
Page 171: Booklet Creation
Job Assembly  On Build Job is applied. The feature buttons appear. Specify any option if necessary. Important • The features selected here cannot be canceled or changed while the machine executes a copy job. For information on features available in Build Job, refer to "Features that can be set in Build Job" (P.171). Features that can be set in Build Job ...
Page 172 3 Copy  Change Quantity Displays the [Change Quantity] screen on which you can change the number of copy sets using the numeric keypad.  Change Settings Displays the [Copy] screen on which you can change the settings for the next document. After changing the settings, press the <Start>...
Page 173 Job Assembly  Pages per Side - New Page When [Pages per Side] is set, even if all documents are divided for every chapter before all of them are assembled in the Page per Side feature, the next stack of document is copied from Side 2 of the paper.
Page 174: Sample Job (Checking The Finished Output Of The Copy)
3 Copy  1 Sided Side 2 Only A first page of the loaded documents is copied on the back side of a separator, and the rest of the pages are copied on the paper other than a separator. When [Pages per Side] is set, the number of pages (2 pages, 4 pages, 8 pages) that you selected to copy onto one side of a single sheet, starting from the first page of the loaded documents, are copied onto the back side of a separator.
Page 175: Combine Original Sets (Adding Originals)
Job Assembly [Copy] Screen When Sample Job is in Progress After the sample set is copied, the machine pauses the job and displays the [Copy] screen.  Change Quantity Displays the [Change Quantity] screen on which you can change the number of copies entered before.
Page 176 3 Copy Select any option.  Off Disables this feature.  On Enables this feature.  Original Orientation Allows you to specify the orientation of the document so that the machine can identify the top of the document. Note • If the [Original Orientation] setting differs from the actual document orientation, the machine may not detect the top of the document correctly.
Page 177: Delete Outside/Delete Inside (Deleting Outside Or Inside Of The Selected Area)
Job Assembly  Start After loading the next document, select this button to scan the next document. Note • You can also press the <Start> button on the control panel to perform the same operation. Delete Outside/Delete Inside (Deleting Outside or Inside of the Selected Area) This feature allows you specify the areas to be deleted from a document image.
Page 178: Stored Programming (Calling A Stored Program For Build Job)
3 Copy  Original Orientation Allows you to specify the orientation of the document so that the machine can identify the top of the document. Note • If the [Original Orientation] setting differs from the actual document orientation, the machine may not detect the top of the document correctly.
Page 179: Fax
4 Fax This chapter describes the basic operations and features for the Fax services. Note • LINE 2 (Line 2), LINE 3 (Line 3), and IP Fax (SIP) are optional. • The Fax services are not available for some models. An optional component is required. For more information, contact our Customer Support Center.
Page 180: Fax Procedure
4 Fax Fax Procedure This section describes the basic fax procedures. The following shows the reference section for each procedure. Step 1 Loading Documents ............................... 180 Step 2 Selecting Features ................................182 Step 3 Specifying Destinations..............................183 Step 4 Starting the Fax Job ............................... 185 Step 5 Confirming the Fax Job in Job Status ........................
Page 181 Fax Procedure Adjust the document guides to match the size of the document loaded. Note • When loading a large size document such as A3, lift up the document feeder tray, and open the document stopper rightward. Document stopper Load the document (the front side of 2-sided Confirmation Indicator document) face up in the center of the document feeder.
Page 182: Step 2 Selecting Features
4 Fax Load the document face down, and align it against the top left corner of the document glass. Note • When you load a A5, B5 or A4 document on the document glass in portrait orientation, the scanned image is transmitted with 180 degrees rotated.
Page 183: Step 3 Specifying Destinations
Fax Procedure If the previous settings still remain, press the <Clear All> button. <Clear All> button Select each tab, and select a feature as necessary. Note • When you press the <Power Saver> button while configuring the features, you can select whether to enable the 2 Sided (Skip Blank Pages) feature.
Page 184 4 Fax Important • When using the Server Fax service, you cannot specify address numbers using the numeric keypad or use one touch buttons. You can specify multiple recipients (Broadcast Send) using the above methods. You can also use a combination of the methods. If the same recipient was specified for several pending documents, you can send the documents with a single phone call.
Page 185: Step 4 Starting The Fax Job
Fax Procedure Step 4 Starting the Fax Job The following describes how to start a fax job. Press the <Start> button. Important • If the document has been loaded in the document feeder, do not hold down the document while it is being conveyed. •...
Page 186: Step 5 Confirming The Fax Job In Job Status
4 Fax Step 5 Confirming the Fax Job in Job Status The following describes how to confirm the status of a fax job. Press the <Job Status> button. <Job Status> button Confirm the job status. Note • From the drop-down menu, you can select [Scan, Fax, & Internet Fax Jobs] and display the desired job.
Page 187: Operations During Faxing
Operations during Faxing Operations during Faxing This section describes the available operations during faxing. The following shows the reference section for each operation. Stopping the Fax Job...................................187 Previewing the Read Images during a Fax Job ........................188 Changing the Scan Settings ..............................191 Stopping the Fax Job To cancel scanning a fax document, use the following procedure.
Page 188: Previewing The Read Images During A Fax Job
4 Fax Select the job to cancel. Select [Delete]. Previewing the Read Images during a Fax Job Before sending a fax, you can preview the read images while reading the next job. Note • A previewed image cannot be rotated in a fax job. •...
Page 189 Operations during Faxing  (Thumbnailed view) A previewed image is displayed in a thumbnailed view. Preview area In the thumbnailed view, the following operations are available. Feature Operation Switching pages on the Drag or flick the preview area up and down. preview area Displaying the entire view Tap a thumbnail.
Page 190 4 Fax In the entire view, the following operations are available. Feature Operation Switching pages  Drag or flick the preview area side to side. Note • Drag or flick the preview area except for the information area, page switching buttons, and thumbnailed bar. Tap [ ] or [ ] of the page switching buttons.
Page 191: Changing The Scan Settings
Operations during Faxing In the enlarged view, the following operations are available. Feature Operation Switching pages  Drag or flick the preview area side to side. Note • Drag or flick the preview area except for the slider and thumbnailed bar. •...
Page 192 4 Fax Select [Change Settings]. Set [Resolution], [Original Size], and [Lighten/ Darken]. For each setting, refer to "Resolution (Specifying the Scanning Resolution)" (P.230), "Original Size (Specifying the Scan Size for the Original)" (P.231), or "Lighten/Darken (Adjusting Fax Density)" (P.227). Select [Save]. Press the <Start>...
Page 193: About Internet Fax
About Internet Fax About Internet Fax Unlike general fax communications using public phone lines, Internet Fax uses corporate intranets and the Internet to send or receive scanned documents as e-mail attachments. Because Internet Fax uses existing corporate intranets and the Internet, the transmission is less expensive than general fax transmission.
Page 194 4 Fax For information on how to specify recipients, refer to "Step 3 Specifying Destinations" (P.183) and "Specifying a Destination Using the Address Book" (P.214).  Forwarding files stored in folders By enabling the forwarding feature and registering a forwarding e-mail address for a folder in advance, the faxes stored in the folder are automatically forwarded to the specified computer, as e-mail attachments.
Page 195: Sending Internet Fax
About Internet Fax  F Code  Direct Fax If you are using the fax gateway feature, you can set Starting Rate and F Code. For more information on the fax gateway feature, refer to "Sending Internet Fax to regular fax machines via a relay station" (P.197). Sending Internet Fax The following describes how to send Internet Fax.
Page 196: Receiving Internet Fax
4 Fax • If the Internet Fax-compatible machine of a recipient is not the same model as this machine, it may not print data received from this machine. Confirm the Internet Fax features supported by the destination machine before sending data to it. •...
Page 197: Useful Features
About Internet Fax When receiving an e-mail, the machine checks the Domain Filtering settings. If the domain is registered as a rejected domain, or if the domain is not registered as an accepted domain, the machine will not receive the e-mail. You can confirm the result in the Job History Report. The job history of any rejected e-mail is not stored.
Page 198 4 Fax This feature enables the machine to first send a document to an Internet Fax-compatible machine (fax gateway) by e-mail via the Internet. The e-mail document is then converted to a fax document on the Internet Fax-compatible machine, and is forwarded to its destinations.
Page 199 About Internet Fax  How to forward Internet Fax The following operations are required for using the forwarding feature of Internet Fax.  On the machine sending a fax Sending faxes to the folder using the fax signal method (proprietary communication procedure), F Code method, or DTMF method.
Page 200: About Ip Fax (Sip)
4 Fax About IP Fax (SIP) IP Fax (SIP) refers to the process of sending and receiving faxes using an IP Network in a corporate intranets. The process is compliant with the T.38, an ITU recommendation. Because IP Fax (SIP) uses existing corporate intranets, the transmission is less expensive than G3 fax transmission using public telephone network.
Page 201: Ip Fax (Sip) Features
About IP Fax (SIP)  IP Fax (SIP) Device Only IP Fax (SIP) devices communicate with each other directly, using IP network (Intranet). SIP device address of the communication target shall be designated as an IP Fax (SIP) between IP Fax (SIP) devices. For example, 1111@192.0.2.1 (address of SIP device). ...
Page 202 4 Fax Communication with regular fax machines When a VoIP gateway is installed and configured for IP Fax (SIP), you can have fax communication with G3 fax machines connected to the public telephone network. Note • For the configuration of a VoIP gateway, check with your network administrator. •...
Page 203: Feature Comparison With Regular Fax
About IP Fax (SIP) Feature Comparison with Regular Fax The feature comparison between the IP Fax (SIP) and the regular fax is as follows: IP Fax (SIP) Features Regular fax IP Fax (SIP) SIP server VoIP Gateway only Redial List Relay Broadcast Local Name Starting Rate...
Page 204: Receiving Ip Fax (Sip)
4 Fax Select [IP Fax (SIP)] from the options for fax type. Configure features as necessary. For available features, refer to "Fax/Internet Fax" (P.213). Note • When [Pages per Side] is set to [On], you cannot preview a document. For the Pages per Side feature, refer to "Pages per Side (Combining Multiple Pages into One Sheet)"...
Page 205: About Server Fax
About Server Fax About Server Fax If your machine supports the Scan service, installing the Server Fax Kit (optional) allows you to use the Fax service of a Server Fax server. When your machine does not support the Fax service and supports the Server Fax service only, the Server Fax service will be enabled automatically.
Page 206 4 Fax Features Unavailable for Sending Server Fax The following features are available for regular faxes, but are not available for server faxes. Screen Features Resolution Transmission Options Priority Send Cover Page Recipient Print Sets Remote Folder F Code More Options Remote Polling Store for Polling On-hook...
Page 207: Simple Fax
Simple Fax Simple Fax You can select [Fax/Internet Fax] or [Simple Fax] on the Services Home screen to set the features for the Fax service. This section describes the features you can select on the [Simple Fax] screen. [Simple Fax] allows you to use only basic features to easily send faxes.
Page 208: Speed Dialing (Specifying A Destination Using An Address Number)
4 Fax Press the <Start> button. <Start> button Speed Dialing (Specifying a Destination Using an Address Number) You can use address numbers to specify recipients. Register the address numbers for speed dialing in advance. When you specify address numbers, confirm that the corresponding fax numbers are correctly registered on the machine. For information on how to register address numbers, refer to "5 Tools"...
Page 209: Specifying A Destination Using A One Touch Button
Simple Fax Specifying a Destination Using a One Touch Button You can use the one touch buttons to specify recipients. One touch buttons correspond to the address numbers from 0001 to 0070, or 0001 to 0060. For example, when the number you want to dial is registered to the address number 0001, press one touch button <1>.
Page 210: Resolution (Specifying The Scanning Resolution)
4 Fax Check [Preview], set each item, and press the <Start> button. Preview the read images while reading the next job. For how to preview the read image, refer to "Previewing the Read Images during a Fax Job" (P.188). Resolution (Specifying the Scanning Resolution) You can set the resolution for the documents to be scanned.
Page 211: Original Type (Selecting The Document Type)
Simple Fax Original Type (Selecting the Document Type) You can select the type of the original document, such as text and photo documents. Select [Original Type].  Text Select this option when transmitting a document that contains only text.  Photo & Text Select this option when transmitting a document that contains both text and photos.
Page 212 4 Fax  2 Sided (Skip Blank Pages) Select this option to scan only the document pages that are not blank. You do not need to take into account which side is the front when sending documents. Important • If you select [2 Sided (Skip Blank Pages)] in [2 Sided Scanning] when the Skip Blank Pages feature is enabled, image loss may occur on the fax document depending on the recipient's machine.
Page 213: Fax/Internet Fax
Fax/Internet Fax Fax/Internet Fax You can select [Fax/Internet Fax] or [Simple Fax] on the Services Home screen to set the features for the Fax service. This section describes the features you can select on the [Fax/Internet Fax] screen. Internet Fax / Fax / IP Fax (SIP) (Selecting Internet Fax / Fax / IP Fax (SIP))..............213 + Add (Sending Faxes to Multiple Recipients) ........................214 Specifying a Destination Using the Address Book .......................214 Address Book (Specifying a Destination Using the Address Book [Type 1])..............215...
Page 214: Add (Sending Faxes To Multiple Recipients)
4 Fax Select [Fax], [IP Fax (SIP)], or [Internet Fax] from the drop-down menu. + Add (Sending Faxes to Multiple Recipients) The Broadcast Send feature allows you to transmit the same document to multiple recipients in a single operation. There is no need to repeat the same operation for each recipient.
Page 215: Address Book (Specifying A Destination Using The Address Book [Type 1])
Fax/Internet Fax Address Book (Specifying a Destination Using the Address Book [Type 1]) The following describes how to specify a destination using the Address Book [Type 1]. Select [Address Book]. Select the item you want to set for the recipient. Important •...
Page 216 4 Fax  When you select [Public Entries] Select at least one recipient. Note • During scrolling the list, [ ] is not displayed. When scrolling stops, [ ] is displayed again. • You can sort recipients in alphabetical order or registered number order.
Page 217 Fax/Internet Fax  When you select [Network Entries] Note • Enable filters from the [Custom Filters] screen using CentreWare Internet Services to search with keywords (Simple Search) without [Name], [Fax Number], or [Custom Item]. For more information, refer to the help of CentreWare Internet Services. Important •...
Page 218: Address Book (Specifying A Destination Using The Address Book [Type 2])
4 Fax After you set an advanced search condition, select the box to display the screen for entering the keyword. Up to 128 characters are allowed. Example: Telephone number: 0312345678 SIP user name: 1111 SIP device address: 1111@192.0.2.1  Search The search starts.
Page 219: Speed Dialing (Specifying A Destination Using An Address Number)
Fax/Internet Fax  Retrieve entries using index Allows you to search for the fax numbers or group names of recipients using texts and numbers specified when registering address numbers. Select items you want to set for a recipient, and select [Add]. ...
Page 220: Add New Address (Registering A Destination On The Address Book)
4 Fax  When using wildcards for the last two digits The Number of Target How to Enter Wildcard Target Address Numbers Addresses 00** 0001 - 0099 01** 0100 - 0199 10** 1000 - 1099 When you specify address numbers, confirm that the corresponding fax numbers are correctly registered on the machine. For information on how to register address numbers, refer to "5 Tools"...
Page 221 Fax/Internet Fax  Add From Redial Select a recipient to be registered from the Redial list. Note • This item does not appear on the screen when the Server Fax service is enabled. • This item cannot be selected when no telephone number is on the Redial List. ...
Page 222: Specifying A Destination Using The One Touch Button
4 Fax  Name  Remote Folder  Index  F Code  Extension / Outside Line  Relay Broadcast  Relay Station Setup  Billing - Day Time, Billing - Night Time, Billing - Midnight  Starting Rate  Internet Fax Profile ...
Page 223: Specifying A Destination Using The Keyboard Screen
Fax/Internet Fax Note • To specify multiple recipients, press the one touch buttons continuously. • Turn the one touch panel over to press the one touch buttons 25 and above. Specifying a Destination Using the Keyboard Screen You can specify recipients using the keyboard screen. Important •...
Page 224: Specifying A Line (Port)
4 Fax Select items you want to specify for a recipient, and select [Close]. Specifying a Line (Port) When the Additional G3 Port Kit 2 (optional) is installed, you can specify the line (port) and send faxes. Local terminal information can be registered to each line. You can use each line for a different purpose.
Page 225: Entering Specific Symbols
Fax/Internet Fax Specify a line (port) using the drop down menu. This feature is also available when you specify a recipient registered in the Address Book. Select a line, and then specify a recipient using the one touch button, speed dial, or address book.
Page 226: Removing/Confirming A Recipient
4 Fax When using the DTMF method, use specific symbols. For information on the DTMF method, refer to "Remote Folder (Using Remote Folder)" (P.246) and "Broadcast" (P.261). Removing/Confirming a Recipient You can remove or confirm recipients from the pop-up menu. Select the recipient to be removed or confirmed from the selected recipients.
Page 227: Lighten/Darken (Adjusting Fax Density)
Fax/Internet Fax Check [Preview], set each item, and press the <Start> button. Preview the read images while reading the next job. For how to preview the read image, refer to "Previewing the Read Images during a Fax Job" (P.188). Lighten/Darken (Adjusting Fax Density) Use [ ] and [ ] to adjust a density level.
Page 228: Sided Scanning (Transmitting 2-Sided Originals)
4 Fax 2 Sided Scanning (Transmitting 2-sided Originals) You can scan a 1-sided or 2-sided document on one or both sides of paper for fax transmission. Note • The image on the back side of a 2-sided document is rotated so that it is placed in the same orientation as the image on the front side.
Page 229: Original Type (Selecting The Document Type)
Fax/Internet Fax Important • If you select [2 Sided (Skip Blank Pages)] in [2 Sided Scanning] when the Skip Blank Pages feature is enabled, image loss may occur on the fax document depending on the recipient's machine. For example, when you select [2 Sided (Skip Blank Pages)] to send an A4 fax document, image loss may occur in the area where the edge erase amounts is set when the fax is printed on an A4 document by the recipient's machine.
Page 230: Resolution (Specifying The Scanning Resolution)
4 Fax Resolution (Specifying the Scanning Resolution) You can set the resolution for the documents to be scanned. Note • The machine scans a document at the specified resolution, but if the recipient's machine does not support the resolution, the machine automatically changes the resolution to one supported by the recipient's machine and there is a corresponding loss in quality.
Page 231: Layout Adjustment
Layout Adjustment Layout Adjustment This section describes the features you can select on the [Layout Adjustment] screen. 2 Sided Scanning (Transmitting 2-sided Originals)......................231 Original Type (Selecting the Document Type)........................231 Resolution (Specifying the Scanning Resolution).........................231 Original Size (Specifying the Scan Size for the Original) ....................231 Mixed Size Originals (Scanning Different Size Documents Simultaneously)..............232 Book Faxing (Scanning Facing Pages onto Separate Sheets)...................233 Reduce/Enlarge (Specifying a Scan Ratio)..........................234...
Page 232: Mixed Size Originals (Scanning Different Size Documents Simultaneously)
4 Fax Select [Original Size]. Select any option.  Auto Detect Detects the document size automatically. Document Feeder Document Glass B5, B5 , B4, A5, A5 , A4, B6, B6 , B5, B5 , B4, A6, A5, Auto-detectable A4 , A3, 8.5 x 11", A5 , A4, A4 , A3 Document size 8.5 x 11"...
Page 233: Book Faxing (Scanning Facing Pages Onto Separate Sheets)
Layout Adjustment Confirm that [Auto Detect] is selected, and select [Save]. If [Auto Detect] is not selected, select [Auto Detect] and then [Save]. Select [Mixed Size Originals]. Select any option. Book Faxing (Scanning Facing Pages onto Separate Sheets) You can scan the left and right pages of a bound document separately to fax them. This feature is useful if you want to separately scan facing pages of a bound document.
Page 234: Reduce/Enlarge (Specifying A Scan Ratio)
4 Fax  Top Page then Bottom Scans the top page and then the bottom page of facing pages.  Both Pages Scans both pages in page order.  Left Page Only Scans the left page only. You can select this option when [Left Page then Right] or [Right Page then Left] is selected.
Page 235 Layout Adjustment If the scan width of the document exceeds the maximum image size, the scanned image is rotated or reduced to fit the maximum size. When the speed dialing is used, the maximum image size will be the size registered in the Address Number.
Page 236: Fax/Internet Fax Options
4 Fax Fax/Internet Fax Options This section describes the features you can select on the [Fax/Internet Fax Options] screen. Acknowledgement Report (Confirming Transmission Results) ..................236 Starting Rate (Selecting a Communication Mode) ......................237 Priority Send/Delay Start (Specifying Send Priority/Send Time)..................239 Transmission Header Text (Adding Sender Name and Phone Number to Faxes)............
Page 237: Starting Rate (Selecting A Communication Mode)
Fax/Internet Fax Options • Read Receipts (MDN) and Delivery Receipts (DSN) are available when the recipient’s machine supports MDN and DSN, respectively. • You can select either [Read Receipts] or [Delivery Receipts] in the System Administration mode. For more information, refer to "5 Tools" > "Fax Service Settings" > "Internet Fax Control" > "Delivery Confirmation Method"...
Page 238 4 Fax G3 is the international standard for facsimile transmissions established by the ITU-T. When you use speed dialing, one touch buttons, group dial number or address book to specify a recipient registered in an address number, the communication mode currently set to the address number is set and cannot be changed. For information on how to register address numbers, refer to "5 Tools"...
Page 239: Priority Send/Delay Start (Specifying Send Priority/Send Time)
Fax/Internet Fax Options Select [Forced 4800 bps], and then select [Save]. Enter the recipient fax number in the same manner as when you make an international call. The following is an example: Area code Telephone Country Fax number of the company ID code other party...
Page 240: Transmission Header Text (Adding Sender Name And Phone Number To Faxes)
4 Fax You can give priority to a pending job. For more information, refer to "Job Status" (P.419).  Delay Start  Delay Start is not applied.  Specific Time Delay Start is applied. Note • You can specify a time within 24 hours in 1 minute increments. You cannot specify a date. •...
Page 241: Cover Page (Transmitting Documents With A Cover Page)
Fax/Internet Fax Options • The recipient name is only added if it has been registered in the address number. • If you specify the line to send a fax, the sender name registered for the selected line is printed. If you do not specify a line, the sender name (company logo) of the machine is printed, but not the sender name of the line.
Page 242 4 Fax  Print Cover Page A cover page is attached.  Comments Displays the [Cover Page - Comments] screen. Refer to "[Cover Page - Comments] Screen" (P.242). [Cover Page - Comments] Screen This screen allows you to select comments to be added to the recipient and sender fields. Select any option.
Page 243: Internet Fax Subject (Specifying The Internet Fax Subject)
Fax/Internet Fax Options  Remarks Prints remarks when the document is sent using Broadcast, Folder, Relay Broadcast, or Redial Mode. Internet Fax Subject (Specifying the Internet Fax Subject) You can specify an Internet Fax subject. If no subject is specified, the preset subject is automatically entered.
Page 244: Recipient Print Sets (Printing Multiple Sets At The Remote Machine)
4 Fax Select any option.  Delete Text Deletes the comment displayed on the screen.  Keyboard Allows you to enter body text using the displayed keyboard. Up to 256 characters can be entered. You can also select [Add Comment] to select a registered comment and edit it. For information on how to enter characters, refer to "Entering Text"...
Page 245: Pages Per Side (Combining Multiple Pages Into One Sheet)
Fax/Internet Fax Options Select any option.  1 Set The remote machine will output one set of the fax document.  Multiple Sets Use [+] and [-] or the numeric keypad to specify the number of print sets the remote machine will output.
Page 246: Remote Folder (Using Remote Folder)
4 Fax Use [+] and [-] or the numeric keypad to specify the value. Remote Folder (Using Remote Folder) This feature allows you to send or receive confidential documents that you do not want others to see. Note • This feature is not available for the Server Fax service. •...
Page 247 Fax/Internet Fax Options Select any option.  Off Disables the Remote Folder feature.  On Enables the Remote Folder feature. Enter a folder number in [Remote Folder Number].  Remote Folder Number Select the [Remote Folder Number] box, and enter a 3-digit folder number of the remote machine using the numeric keypad.
Page 248 4 Fax Select [Remote Folder]. Select any option.  Off Disables the Secure Polling feature.  On Enables the Secure Polling feature. Enter a folder number in [Remote Folder Number].  Remote Folder Number Select the [Remote Folder Number] box, and enter a 3-digit folder number of the remote machine using the numeric keypad.
Page 249: F Code (Using F Code Transmission)
Fax/Internet Fax Options • Enter a passcode only if necessary. • You can specify any machine that supports our DTMF method feature. By registering destinations in address numbers using the above dialing formats, you can use the address numbers for the Secure Polling feature.
Page 250 4 Fax Depending on the report print settings, a Folder Report may not be printed even after a file is received in a folder. For information on the Folder Report setting, refer to "5 Tools" > "Common Service Settings" > "Reports" > "Folder Report" in the Administrator Guide.
Page 251 Fax/Internet Fax Options Secure Polling (F Code Method) Select the [More Options] tab to display the [More Options] screen. Select [Remote Polling]. Select [Poll a Remote Device]. Select [Save]. Select the [Fax/Internet Fax Options] tab to display the [Fax/Internet Fax Options] screen. Select [F Code].
Page 252: Internet Fax Profile (Specifying Internet Fax Profiles)
4 Fax  Off Disables the Secure Polling feature.  On Enables the Secure Polling feature.  F Code Select the [F Code] box, and enter the F code using the displayed keyboard or the numeric keypad. Note • You can enter up to 20 digits for the F Code. ...
Page 253: Encryption (Sending Internet Fax Encrypted By S/Mime)
Fax/Internet Fax Options  TIFF-S This profile is the Internet Fax standard. For documents that are larger than A4, the size is reduced automatically to A4 for transmission.  Encoding method : MH  Stored document size : A4 Resolution : Standard (200 x 100 dpi), Fine (200 dpi) ...
Page 254: Digital Signature (Sending Internet Fax With A Digital Signature By S/Mime)
4 Fax Digital Signature (Sending Internet Fax with a Digital Signature by S/MIME) You can send Internet Fax with a digital signature by S/MIME. Digital Signature allows a recipient to confirm whether the contents of the Internet Fax are changed, or whether the Internet Fax is sent from the proper sender. Note •...
Page 255: More Options
More Options More Options This section describes the features you can select on the [More Options] screen. The following shows the reference section for each feature. Remote Polling (Retrieving Files from Remote Machines)....................255 Store for Polling (Storing Files on the Machine that a Remote Machine can Retrieve)..........257 On-hook (Confirming Remote Machine Response Prior to Transmission) ..............259 Select [Fax/Internet Fax] on the Services Home screen.
Page 256 4 Fax Remote Polling Select [Remote Polling]. Select [Poll a Remote Device]. Note • To use Multi-Polling, specify multiple recipients. Specify a destination, and then press the <Start> button. Secure Polling (DTMF Method) Select [ ] on the [Fax/Internet Fax] screen to display the keyboard on the touch screen.
Page 257: Store For Polling
More Options Select [Save].  Off Disables the Secure Polling feature.  Poll a Remote Device Enables the Secure Poling feature. Format for Auto Send Telephone number Passcode of Folder number of remote machine folder on remote on remote machine machine Format for Manual Send Beep!
Page 258 4 Fax Select [Store for Polling]. Select any option.  Off Disables the Store for Polling feature.  Store for Free Polling Stores a file in a public folder on the machine. The file in the public folder can be retrieved by a remote machine.
Page 259: On-Hook (Confirming Remote Machine Response Prior To Transmission)
More Options Select the file to be printed or deleted. You can select either one file or all files.  Refresh Refreshes the information about files stored in the public folder.  Select All Selects all files stored in the public folder. ...
Page 260 4 Fax  Entering a destination Use alphanumeric characters to specify a destination. Note • Some touch-tone services may not be available even if you set your telephone to send tones. • When the line type is set to a tone line, [:] (Tone) is not displayed on the screen. If you want to send tones (or to use the touch-tone services) while using a pulse line, select [:] (Tone).
Page 261: Broadcast
Broadcast Broadcast This section describes how to set Broadcast Send and Relay Broadcast. Broadcast Send (Transmitting to Multiple Recipients).......................261 Relay Broadcast (Transmitting Documents Through a Relay Station)................262 Remote Relay Broadcast (Performing Relay Broadcast to Remote Locations).............265 Broadcast Send (Transmitting to Multiple Recipients) The Broadcast Send feature allows you to transmit the same document to multiple recipients in a single operation.
Page 262: Relay Broadcast (Transmitting Documents Through A Relay Station)
• For IP Fax (SIP), only Relay Broadcast with the F Code method is available. The following three methods are available for Relay Broadcast:  Fax Signal Method This method employs a Fuji Xerox proprietary communication procedure that is only for use with specific machines that have the Relay Broadcast feature.  DTMF Method G3 fax machines that support Manual Send can perform Relay Broadcast for the machine.
Page 263 Broadcast Fax Signal Method Select an address number or group dial number to which a relay broadcast is registered, and press the <Start> button. To perform Multiple Relay Broadcast, repeat this step. DTMF Method The following two types are available in the DTMF method: Auto Send and Manual Send. ...
Page 264: F Code Method
• When performing Relay Broadcast with the F Code method, you can use a password if you set a receive password for the relay station. • When performing Relay Broadcast between Fuji Xerox manufactured machines that can be used as both an initiating station and a relay station, we recommend that you use the fax signal method.
Page 265: Remote Relay Broadcast (Performing Relay Broadcast To Remote Locations)
The following three methods are available in Remote Relay Broadcast:  Fax Signal Method This method employs a Fuji Xerox proprietary communication procedure that is only for use with specific machines that support the Relay Broadcast feature.  DTMF Method G3 fax machines that support Manual Send can perform Remote Relay Broadcast for the machine.
Page 266 4 Fax  F Code Method This method can be used among machines that support the F Code and the Relay Broadcast features. Fax Signal Method Register the following information in the address numbers of initiating stations in advance. For information on how to register address numbers, refer to "5 Tools" > "Setup" > "Add Address Book Entry" in the Administrator Guide.
Page 267 F Code method and the Relay Broadcast feature. Note • When performing Relay Broadcast with Fuji Xerox manufactured machines that can be used as both an initiating station and a relay station, we recommend that you use the fax signal method.
Page 268 4 Fax Select [On]. Select the [F Code] box, and enter the F Code with the numeric keypad. Note • You can enter up to 20 digits for the F Code. Relay Broadcast Print Primary Address Address ..Directive Relay Number Number Station ID...
Page 269: Receiving Faxes
Receiving Faxes Receiving Faxes Two modes are available for receiving faxes: Auto Receive and Manual Receive. In the Auto Receive mode, reception of a fax from a remote machine begins automatically. In the Manual Receive mode, reception of a fax from a remote machine is manual. This mode is convenient for confirming the sender or using an external telephone to confirm whether it is a fax before beginning reception.
Page 270: Using Auto Receive
4 Fax Using Auto Receive When [Fax Receiving Mode] is set to [Auto Receive] on the [Machine Information] screen, the following two methods are available to receive a fax:  When the machine automatically switches to fax reception When there is an incoming call, the machine automatically receives a fax after it rings for a certain period of time.
Page 271 Receiving Faxes • The DTMF method is available for Remote Folder. The supported signals are numerals, "*", and "#" only. Depending on the report print settings, a Folder Report may not be printed even after a file is received in a folder. For more information on the Folder Report settings, refer to "5 Tools"...
Page 272: Facsimile Information Services
4 Fax Facsimile Information Services For information on subscriptions and advanced operating procedures, contact the corresponding facsimile information service. Using the Receiver Pick up the telephone receiver. Select [Manual Receive] from the drop-down menu. Specify the fax number of the facsimile information service. ...
Page 273 Facsimile Information Services  You can use the keyboard displayed on the screen to specify the call destination. Selecting [More Characters] on the screen displays symbols. Note • When the line type is set to a tone line, [:] (Tone) does not appear. If you want to send tones (or to use the touch-tone services) while using a pulse line, select [:] (Tone).
Page 274 4 Fax...
Page 275: Scan
5 Scan This chapter describes the basic operations and features for the Scan services. To use the Scan services, network settings are required. For information on the network settings, refer to "9 Scanner Environment Settings" in the Administrator Guide.  Scanning Procedure........................276 ...
Page 276: Scanning Procedure
5 Scan Scanning Procedure This section describes the basic scanning procedure. Step 1 Loading Documents ............................... 276 Step 2 Selecting the Features ..............................278 Step 3 Starting the Scan Job..............................281 Step 4 Confirming the Scan Job in Job Status........................282 Step 5 Saving the Scanned Data .............................
Page 277 Scanning Procedure Load the document face up (when the Confirmation indicator document is 2-sided, place the front side up) in the center of the document feeder. Note • The Confirmation indicator lights up when the document is loaded correctly. • The number of documents that can be loaded in the document feeder is up to 250 sheets (P paper).
Page 278: Step 2 Selecting The Features
5 Scan Step 2 Selecting the Features On the Services Home screen, you can select from seven Scan services: [E-mail], [Store to Folder], [Store to USB], [Store & Send Link], [Store to WSD], [Network Scanning], and [Scan to PC]. You can select features for each service. Note •...
Page 279 Scanning Procedure The following table shows file formats available for each Scan service. File Format File Format can Scan Service be Selected Micro Docu- When TIFF JPEG soft Works Office E-mail Using the control panel when Scan to PC scanning Store to USB Store &...
Page 280 5 Scan Select [Store to Folder]. If the previous settings still remain, press the <Clear All> button. <Clear All> button Specify a folder to save the data in. Select each tab, and configure features as necessary. The following shows the reference section for each tab. "Store to Folder"...
Page 281: Step 3 Starting The Scan Job
Scanning Procedure Step 3 Starting the Scan Job The following describes how to start a scan job. For information on how to start a scan job on the [Store to WSD] screen, refer to "Store to WSD" (P.344). Note • WSD stands for Web Services on Devices. Press the <Start>...
Page 282: Step 4 Confirming The Scan Job In Job Status
 Import using an application Use Network Scanner Driver. Refer to "Importing to a TWAIN Compatible Application" (P.455).  Import using Stored File Manager 3 Use Stored File Manager 3 (Fuji Xerox application software). Refer to "Importing Using Stored File Manager 3" (P.457).
Page 283 Scanning Procedure  Import using CentreWare Internet Services Use CentreWare Internet Services. Refer to "Importing Using CentreWare Internet Services" (P.460).
Page 284: Operations During Scanning
5 Scan Operations during Scanning The following describes the operations available during scanning. Stopping the Scan Job................................284 Previewing the Scanned Images during a Scan Job......................285 Changing Scan Settings ................................289 Stopping the Scan Job To cancel scanning a document, use the following procedure. Press either the <Stop>...
Page 285: Previewing The Scanned Images During A Scan Job
Operations during Scanning Select the job to cancel. Select [Delete]. Select [Delete]. Note • If you cancel the job, the scanned data stored in the folder will also be deleted. Previewing the Scanned Images during a Scan Job You can preview the scanned images while scanning the document. When a document starts to be read with [Preview] is checked on a Scan screen, the screen below is displayed.
Page 286 5 Scan  (Thumbnailed view) A previewed image is displayed in a thumbnailed view. Preview area In the thumbnailed view, the following operations are available. Feature Operation Switching pages on the Drag or flick the preview area up and down. preview area Displaying the entire view Tap a thumbnail.
Page 287 Operations during Scanning In the entire view, the following operations are available. Feature Operation Switching pages  Drag or flick the preview area side to side. Note • Drag or flick the preview area except for the information area, page switching buttons, and thumbnailed bar. Tap [ ] or [ ] of the page switching buttons.
Page 288 5 Scan  (Enlarged view) A previewed image is enlarged or reduced. In the entire view, the slider and thumbnailed bar are available. Preview area Slider Thumnailed bar In the enlarged view, the following operations are available. Feature Operation Switching pages Drag or flick the preview area side to side.
Page 289: Changing Scan Settings
Operations during Scanning Note • You cannot select [Rotate Right] in the thumbnailed view.  (Rotate Page) Rotates all pages 90 degrees right. Note • You cannot select [Rotate Page] in the enlarged view.  Cancel Cancels the current job. ...
Page 290 5 Scan "Original Size (Specifying a Scan Size)" (P.353) Press the <Start> button.
Page 291: E-Mail
E-mail E-mail This section describes the features you can select on the [E-mail] screen. The E-mail service allows you to scan a document and send the scanned data as an e-mail attachment. Address Book....................................292 Address Book (Specifying a Destination Using the Address Book [Type 1])..............292 Address Book (Specifying a Destination Using the Address Book [Type 2])..............295 Add New Address (Registering a Recipient on the Address Book) ...................298 Specifying a Destination Using a One Touch Button ......................299...
Page 292: Address Book
5 Scan Address Book When you select a recipient using the Address Book, the following restrictions should be noted.  Only the recipients set for mail service can be used. The recipients set for fax service cannot be used.  You cannot use address numbers input by the numeric keypad or group numbers to specify the recipients registered in the Address book.
Page 293 E-mail Select [Address Book]. Select a recipient from the address list, and then select [To], [Cc], or [Bcc] from the drop- down menu. Note • The items that appear in the screen depend on the settings in the System Administration mode.
Page 294 5 Scan  Add New Address Allows you to add a new recipient. To add a new recipient, use the screen keyboard or current recipients. For more information on how to add new recipients, refer to "Add New Address (Registering a Recipient on the Address Book)"...
Page 295: Address Book (Specifying A Destination Using The Address Book [Type 2])
E-mail  Name Searches with a recipient name as a keyword. After you set an advanced search condition, select the box to display the screen for entering the keyword. Up to 32 characters are allowed. Example: Smith  E-mail Address Searches with an e-mail address as a keyword.
Page 296 5 Scan  Search Network Searches recipients in the remote address list. Note • To display [Search Network], the prior setting is required in the System Administration mode. Refer to "When [Search Public] or [Search Network] is Selected" (P.297). • Enable filters from the [Custom Filters] screen using CentreWare Internet Services to search with keywords ([Simple Search]) without [Name], [E-mail Address], or [Custom Item].
Page 297 E-mail When [Search Public] or [Search Network] is Selected Enter keywords to search for an address. Note • The screen as shown on the right appears when [Search Public] is selected. • When multiple keywords are used, the address is searched with the AND clause. For information on how to enter characters, refer to "Entering Text"...
Page 298: Add New Address (Registering A Recipient On The Address Book)
5 Scan Add New Address (Registering a Recipient on the Address Book) You can register addresses on the Address Book. The current recipients specified on the First Tab screen can also be registered. Note • [Add New Address] is not displayed depending on the settings in the System Administration mode or depending on the number of registered recipients.
Page 299: Specifying A Destination Using A One Touch Button
E-mail For information on how to enter characters, refer to "Entering Text" (P.89). When you change the index, select [Index], select a new character from the keyboard displayed on the screen, and then select [Save]. You can register a single alphanumeric index character for use as a keyword to search with the Address Book.
Page 300: New Recipient (Specifying An E-Mail Address)
5 Scan Press a one touch button. Confirm that the recipient (destination PC) specified with the one touch button is displayed on the touch screen. Important • The one touch buttons have a sensor to detect which page of one touch buttons One touch buttons (1 - 24, 25 - 48, or 49 - M02) is currently opened.
Page 301: Add Me (Adding The Sender's Address)
E-mail Entering the Full E-mail Address Select Select [ Enter the full e-mail address with up to 128 characters. The search result appears. For information on how to select the recipient, refer to "Address Book" (P.292). Note • The e-mail address will be searched in the Address Book selected for [Address Book Default - Scan]: [Public Entries] or [Network Entries].
Page 302: Recipient(S) (Editing A Recipient)
5 Scan  To Adds the sender's address to To.  Cc Adds the sender's address to Cc.  Bcc Adds the sender's address to Bcc. Recipient(s) (Editing a Recipient) You can confirm, delete, or edit recipients using the pop-up menu displayed. From the [Recipient(s)] list, select the recipient to be deleted, confirmed, or edited.
Page 303: From (Setting The Sender's Address)
E-mail  E-mail Address To change the e-mail address, select [E-mail Address] and enter a new address on the displayed keyboard.  Name To change the recipient name, select [Name] and enter a new name on the displayed keyboard. When you specify a recipient from the Address Book and the recipient name is registered in the Address Book, that recipient name is displayed.
Page 304: Subject (Setting The Subject)
5 Scan  Keyboard Allows you to enter the sender’s e-mail address with up to 128 characters using the displayed keyboard. For information on how to search the Address Book by entering a part of the e-mail address, refer to "New Recipient (Specifying an E-mail Address)"...
Page 305: Color Scanning (Selecting An Output Color)
E-mail Color Scanning (Selecting an Output Color) You can set the output color to scan a document. Note • [Color Scanning] is not displayed on the [E-mail] screen depending on the settings in the System Administration mode. In that case, set [Color Scanning] from the [Advanced Setting] screen. From the menu displayed by selecting [Color Scanning], select any option.
Page 306 5 Scan  1 Sided Select this option to scan only one side of the document.  2 Sided (Head to Head) Select this option when both sides of the 2-sided document are in the same orientation.  2 Sided (Head to Toe) Select this option when both sides of the 2-sided document are in opposite orientations.
Page 307: Original Type (Selecting The Document Type)
E-mail Original Type (Selecting the Document Type) When you select [Black & White] in [Color Scanning], select the document type. Note • [Original Type] is not displayed on the [E-mail] screen depending on the settings in the System Administration mode. In that case, set [Original Type] from the [Advanced Settings] screen. From the menu displayed by selecting [Original Type], select any option.
Page 308 5 Scan  PDF Saves scanned data in PDF format. Note • The version of PDF files is Adobe Acrobat 4.0 (PDF 1.3).  DocuWorks Saves scanned data in DocuWorks format. Note • To browse or print DocuWorks files on a computer, one of the following software is required: - DocuWorks 4.0 or later - DocuWorks Viewer Light 4.0 or later - DocuWorks Viewer Light for Web 4.0 or later...
Page 309 E-mail Note • XPS stands for XML Paper Specification. ®  Microsoft Office Saves scanned data in Microsoft Word (doc)/Microsoft Excel (xls) format. ® Displays the [Microsoft Office Format] screen. For more information, refer to "[File Format - Microsoft® Office Format] Screen" (P.318). Important •...
Page 310: Searchable Text
5 Scan - DocuWorks Viewer Light 5.1 or later - DocuWorks Viewer Light for Web 5.1 or later • This feature is available when [Color Scanning] is set to [Auto Detect], [Color], or [Grayscale], when [Resolution] is set to [200 dpi] or [300 dpi], and when [File Format] is set to [PDF], [DocuWorks], or [XPS].
Page 311 E-mail  PDF Security Displays the [File Format - PDF Security] screen. Allows you to configure security on the data saved as a PDF file to prevent unauthorized access. Refer to "[File Format - PDF Security] Screen" (P.313).  PDF Signature Displays the [File Format - PDF Signature] screen.
Page 312 5 Scan Note • The items used in the signature are different depending on the machine configuration and settings in the System Administration mode. Signature Location  Select the position where the signature is displayed when you select [On] in [DocuWorks Signature].
Page 313 E-mail - If the document is not loaded correctly and thus the text is slanted, or if the text on the document is in different orientations - If the text on the document is decorated (italic, hatching, strike-through, etc.) - If the document has background patterns or noise - If the text on the document is handwritten Note •...
Page 314 5 Scan  Permissions Displays the [PDF Security - Permissions] screen. Refer to "[PDF Security - Permissions] Screen" (P.314). [PDF Security - Permissions] Screen This screen allows you to assign access privileges to a file. Select [Permissions]. Select [Security Password]. Select [On].
Page 315 E-mail Select [Allowed] to use application software, such as a screen reader, that reads out PDF documents for the visually handicapped. [File Format - DocuWorks Security] Screen This screen allows you to encrypt a DocuWorks file with a password, and assign the access privileges for the file operation.
Page 316 5 Scan Select [Certificate] to set a certificate.  Digital Certificate (V8 or later) Encrypts the file by the 256 bit AES method using a certificate. Files encrypted by this method can be opened with DocuWorks Ver. 8.0 or later. Select [Certificate] to set a certificate.
Page 317 E-mail Select [Certificate Details] to display [Certificate Details] screen. You can confirm certificate information, such as issuer, expiration date, and persons to whom the certificate is issued on the screen.  Delete All Deletes all certificates currently configured on the machine. ...
Page 318 5 Scan  Device Certificate Searches recipients in the remote address list. Note • This item is displayed when the machine stores a certificate. When the Address Book Type 2 is Displayed  List all public entries Displays the local address list. ...
Page 319 E-mail  Text Settings Displays the [Text Settings] screen. Refer to "[Text Settings] Screen" (P.319).  Page Orientation Select the page orientation for the file; the orientation when loading/placing the original document or the upright orientation for the recognized text with OCR feature. ...
Page 320: Network Scanning
5 Scan Network Scanning This section describes the procedure to select features on the [Network Scanning] screen. On the [Network Scanning] screen, you can scan documents after specifying a file (job template) saving scanning conditions, information on the forwarding destination server, and others.
Page 321: Preview (Previewing The Scanned Images During A Scan Job)
Network Scanning  Update Templates Refreshes the information. If a created job template has not been displayed, selecting [Update Templates] will display the job template. Preview (Previewing the Scanned Images during a Scan Job) You can preview the scanned images while scanning the document. For more information, refer to "Preview (Previewing the Scanned Images during a Scan Job)"...
Page 322: Scan To Pc
5 Scan Scan to PC This section describes the procedure to select features on the [Scan to PC] screen. The Scan to PC service allows you to scan documents and send the scanned data to a network computer via the FTP or SMB protocol. The following describes features available on the [Scan to PC] tab.
Page 323: Transfer Protocol (Selecting A Transfer Protocol)
Scan to PC Transfer Protocol (Selecting a Transfer Protocol) You can select a transfer protocol using the following procedure. Select [Transfer Protocol]. Select any option.  FTP Transfers using the FTP protocol.  SMB Transfers using the SMB protocol.  SMB (UNC Format) Transfers using the SMB protocol (UNC Format).
Page 324: Address Book (Specifying A Destination Using The Address Book [Type 1])
5 Scan [Type 2] Address Book (Specifying a Destination Using the Address Book [Type 1]) The following describes how to specify a destination using the Address Book [Type 1]. Select [Address Book]. Select the destination to store the data in. Important •...
Page 325: Address Book (Specifying A Destination Using The Address Book [Type 2])
Scan to PC  Search Allows you to set [Simple Search] or [Advanced Search]. Searches by specified keyword for [Simple Search], or by search entries for [Advanced Search]. Note • For [Advanced Search], you can set multiple search entries.  Add New Address Allows you to add a new recipient.
Page 326: Add New Address (Registering A Destination Pc On The Address Book)
5 Scan  [ ] button Allows you to confirm information, such as [Name] and [Server Name/IP Address], on the screen displayed. Select [Add]. Important • You can only use destinations configured for SMB or FTP. Add New Address (Registering a Destination PC on the Address Book) You can register destination PC on the Address Book.
Page 327 Scan to PC  Server  Save in  User Name Password   When [SMB] is selected The following items appear:  Server  Shared Name  Save in  User Name  Password  When [SMB (UNC Format)] is selected The following items appear: ...
Page 328: Specifying A Destination Pc Using A One Touch Button
5 Scan Select and set an item. The following items appear:  Address Type  Shared Name (SMB Only) Name Save in    Index  User Name  Transfer Protocol  Password  Server Name/IP address  Port Number Note •...
Page 329: Browse (Specifying A Destination Pc By Browsing Your Network)
Scan to PC Press a one touch button. Confirm that the recipient (destination PC) specified with the one touch button is displayed on the touch screen. Important • The one touch buttons have a sensor to detect which page of one touch buttons (1 - 24, 25 - 48, and 49 - M02) is One touch buttons currently opened.
Page 330: Specifying A Destination (Specifying A Destination Pc Using The Screen Keyboard)
5 Scan  Next Allows you to move to the lower directory. Note • This button is available when a folder is selected. [Add to Address Book] Screen This screen allows you to register the save destination specified in [Browse], in the Address Book.
Page 331 Scan to PC Note • When Scan to My Folder feature is enabled, [Server] is automatically determined on the [Scan to PC] screen. If you change the setting of [Server], the [Scan to My Folder] feature is disabled. You can use the [Scan to My Folder] feature again by selecting [Scan to My Folder] for [Transfer Protocol].
Page 332: Preview (Previewing The Scanned Images During A Scan Job)
5 Scan Example: fuji@example.com (fuji: user name, example.com: domain name)  For Windows NT Domain: Domain name\User name (domain name: up to 64 characters, user name: up to 32 characters) Example: example\fuji (example: domain name, fuji: user name)  For workgroups: Local user (up to 32 characters) Example: Fuji-Taro ...
Page 333: Store To Folder
Store to Folder Store to Folder This section describes the procedure to select features on the [Store to Folder] screen. You can scan documents and save the scanned data in a folder of the machine. Note • When [Store to Folder] is selected, [File Format] is disabled. •...
Page 334: Sided Scanning (Scanning Both Sides Of A Document)
5 Scan 2 Sided Scanning (Scanning Both Sides of a Document) You can automatically scan both sides of a 2-sided document. By setting the binding style, both sides are scanned in the same orientation. For more information, refer to "2 Sided Scanning (Scanning Both Sides of a Document)" (P.305). Original Type (Selecting the Document Type) You can select the type of the document.
Page 335: Store To Usb
Store to USB Store to USB This section describes the procedure to select features on the [Store to USB] screen. The Store to USB service allows you to scan documents and save the scanned data to a USB memory device. Save in (Specifying a Storage Location in the USB Memory Device) ................338 Details (Displaying the Details of a Storage Location in the USB Memory Device) ............339 Preview (Previewing the Scanned Images during a Scan Job)..................340...
Page 336 5 Scan • The screen status will be one of the above even when a USB memory device in which only encrypted data is stored is inserted or USB memory device in unsupported format is inserted. In such case, a warning message appears during operation and the operation is aborted.
Page 337 Store to USB Select [Store to USB] on the Services Home screen. The [Store to USB] screen appears. Note • WSD stands for Web Services on Devices. When the [Media Print - Photos] Screen Appears Press the <Services Home> button. <Services Home>...
Page 338: Save In (Specifying A Storage Location In The Usb Memory Device)
5 Scan Select [Store to USB] on the Services Home screen. The [Store to USB] screen appears. Important • Data stored in a USB memory device may be lost or damaged in the following cases. Make sure to back up the data in the device before use.
Page 339: Details
Store to USB Select [Save].  Previous Allows you to move to the upper directory. Note • This button is grayed out if there is no upper directory.  Next Allows you to move to the lower directory. Note • This button is available when a folder is selected. Details (Displaying the Details of a Storage Location in the USB Memory Device) Selecting [Details] displays the [Details] screen.
Page 340: Preview (Previewing The Scanned Images During A Scan Job)
5 Scan Preview (Previewing the Scanned Images during a Scan Job) You can preview the scanned images while scanning the document. For more information, refer to "Previewing the Scanned Images during a Scan Job" (P.285). Color Scanning (Selecting an Output Color) You can set the output color to scan a document.
Page 341: Store & Send Link
Store & Send Link Store & Send Link If an authenticated user scans a document, the machine temporarily saves the scanned data, and automatically obtains the user’s e-mail address that was registered in advance. Then, the machine sends an e-mail to the user to notify of two URLs: one is for the location to retrieve the scanned data, and the other is for the location to delete the data.
Page 342: From (Displaying The E-Mail Address Of The Authenticated User)
5 Scan From (Displaying the E-mail Address of the Authenticated User) Automatically obtains the pre-registered e-mail address of the authenticated user. Subject (Setting the Subject) You can specify the e-mail subject using the following procedure.  Auto Set Automatically sets the subject to [Scan Reference from XXX] (where XXX is the host name of the machine).
Page 343: File Format (Selecting A File Format For Output Data)
Store & Send Link File Format (Selecting a File Format for Output Data) You can select a file format for output data. The Store & Send Link service allows you to retrieve scanned data from a computer without password authentication. To prevent other parties from viewing your scan data, select [PDF] or [DocuWorks] in [File Format] and set a password in [PDF Security] or [DocuWorks Security] before scanning the document.
Page 344: Store To Wsd
5 Scan Store to WSD This section describes the procedure to select features on the [Store to WSD] screen. The Store to WSD service allows you to scan documents set on the machine from a network computer. It also allows you to save the scanned data to a network computer. Note •...
Page 345: This Device (Storing Data Scanned By The Machine On A Network Computer)
Store to WSD Load the document on the document glass or in the document feeder, and select [Operate From Computer]. The standby screen is displayed on the touch screen. Note • Select [Delete] button to exit standby mode. After exiting standby mode, [Store to WSD - Remove Your Originals] screen is displayed on the touch screen.
Page 346 5 Scan Note • Select from among 5 kinds of processing methods (Scan to PC, Scan for Print to PC, Scan for E-mail to PC, Scan for Fax to PC, Scan for OCR to PC) in accordance with the intended use. Press the <Start>...
Page 347: Advanced Settings
Advanced Settings Advanced Settings This section describes the features you can select on the [Advanced Settings] screen under [E-mail], [Store to Folder], [Network Scanning], [Scan to PC], [Store & Send Link], or [Store to USB]. Color Scanning (Selecting an Output Color)..........................347 Original Type (Selecting the Document Type)........................347 Photographs (Scanning a Color Photograph)........................348 Image Options (Adjusting Scan Density and Image Sharpness)..................348...
Page 348: Photographs (Scanning A Color Photograph)
5 Scan Photographs (Scanning a Color Photograph) Use this feature when scanning a color photograph. This feature is available only when [Color Scanning] is set to [Color]. Important • You cannot use the document feeder with this feature. • You cannot use Store to WSD with this feature. •...
Page 349: Image Enhancement
Advanced Settings Image Enhancement (Erasing the Background Color of Documents/Adjusting Contrast) This feature allows you to suppress the background color of a document such as newspaper and colored paper. In addition, when [Color Scanning] is set to [Color] or [Grayscale], you can adjust the contrast.
Page 350: Color Space (Specifying The Color Space)
5 Scan Select [Auto Suppression]. Color Space (Specifying the Color Space) This feature allows you to set the color space. Note • [Color Space] is available when [Color Scanning] is set to [Color]. • To activate [Color Space] on the [Advanced Settings] screen, a prior setting must be made in the System Administration mode.
Page 351: Layout Adjustment
Layout Adjustment Layout Adjustment This section describes the features you can select on the [Layout Adjustment] screen under [E-mail], [Store to Folder], [Network Scanning], [Scan to PC], [Store & Send Link], or [Store to USB]. Resolution (Specifying a Scanning Resolution) ........................351 2 Sided Scanning (Scanning Both Sides of a Document)....................352 Book Scanning (Scanning Facing Pages on Separate Sheets)..................352 Original Size (Specifying a Scan Size)............................353...
Page 352: Sided Scanning (Scanning Both Sides Of A Document)
5 Scan Select [Resolution]. Select any option. Note • Select either [200 dpi] or [300 dpi] when [MRC High Compression] is set to [On] for PDF, DocuWorks or XPS files on the [File Format] screen. * : XPS stands for XML Paper Specification. •...
Page 353: Original Size (Specifying A Scan Size)
Layout Adjustment Select any option.  Off Does not scan as a bound document.  Left Page then Right Scans the left page and then the right page of facing pages.  Right Page then Left Scans the right page and then the left page of facing pages. ...
Page 354: Mixed Size Originals (Scanning Different Size Documents Simultaneously)
5 Scan Select [Original Size]. Select any option. When you select a non-standard size, specify values for the X and Y directions.  Auto Detect Detects the document size automatically. The following table shows the document sizes that can be detected automatically. Document feeder Document glass B5, B5 , B4, A5, A5 , A4, A4 , A3,...
Page 355 Layout Adjustment • When loading B5 documents together with A3 documents loaded in landscape orientation or A4 documents loaded in portrait orientation, load the B5 documents in portrait orientation. • When loading documents, align the top left corners of the documents properly. Otherwise, a paper jam may occur.
Page 356: Edge Erase (Erasing Edges And Margin Shadows In The Document)
5 Scan Edge Erase (Erasing Edges and Margin Shadows in the Document) When you scan a document with the document cover open or when you scan a book, the edges and center margin of the document may be scanned as black shadows. The Edge Erase feature allows you to erase such shadows.
Page 357: Reduce/Enlarge (Specifying A Scanning Ratio)
Layout Adjustment  Original Orientation Set the orientation of the loaded document to specify the top edge of the document. Note • If the [Original Orientation] setting differs from the actual document orientation, the machine may not detect the top of the document correctly. Upright Images ...
Page 358: Original Orientation (Specifying The Orientation Of The Loaded Documents)
5 Scan  Enter Output Size In [Output Size], select the output size of the scanned document. The machine automatically calculates the scanning ratio based on the selected output size and the original document size. Note • Selecting [Enter Output Size] may generate blank margin areas.
Page 359: E-Mail Options/Filing Options
E-mail Options/Filing Options E-mail Options/Filing Options This section describes the features you can select on the [E-mail Options]/[Filing Options] screen under [E-mail], [Store to Folder], [Network Scanning], [Scan to PC], [Store & Send Link], or [Store to USB]. Quality/File Size (Specifying an Image Compression Ratio When Scanning)...............359 File Format (Selecting a File Format for Output Data).......................360 Read Receipts (Specifying Read Receipts) ..........................360 Split Send (Sending in Sections)...............................361...
Page 360: File Format (Selecting A File Format For Output Data)
5 Scan Select [Quality/File Size]. Select any button.  Normal Quality The image is saved with high compression. Image quality degrades, but the file size decreases.  High Quality The image is saved with low compression. Image quality improves, but the file size increases. File Format (Selecting a File Format for Output Data) You can select a file format for output data.
Page 361: Split Send (Sending In Sections)
E-mail Options/Filing Options Split Send (Sending in Sections) When using the E-mail service, and the size of the data to be attached is large, you can split the data at page breaks or by a certain data size and then send the data. For information on [Split Send], refer to "5 Tools"...
Page 362: Reply To (Specifying A Reply Address)
5 Scan ® ®  When [Microsoft Excel ] is selected in [File Format]: xls Note • XPS stands for XML Paper Specification. • For information on the file name automatically generated when you select E-mail, Scan to PC, and Store &...
Page 363: File Name Conflict (Setting The Action To Be Taken For File Name Conflict)
E-mail Options/Filing Options  Address Book Allows you to select a reply address from the Address Book. For more information, refer to "Address Book" (P.292). File Name Conflict (Setting the Action to be Taken for File Name Conflict) When using the Scan to PC service, you can set the action to be taken when the file name conflicts with another file stored in the destination.
Page 364: Encryption (Sending E-Mail Encrypted By S/Mime)
5 Scan Note • If a document stored in a folder of the machine is imported to a computer, the specified name may not be reflected on it depending on import method. For information on how to enter characters, refer to "Entering Text" (P.89). Encryption (Sending E-mail Encrypted by S/MIME) When using the E-mail service, you can send e-mail encrypted by S/MIME.
Page 365: Meta Data
E-mail Options/Filing Options Note • This feature is displayed only when [Network Scanning] is selected on the Services Home screen. Select [Password]. Enter the password using the keyboard displayed on the screen. For information on how to enter characters, refer to "Entering Text" (P.89). Meta Data You can change the values of the DMF if they are specified for a selected job template.
Page 366 5 Scan...
Page 367: Send From Folder
6 Send from Folder This chapter describes the basic operations and features to use folders.  Folder Operating Procedure ....................368  Selecting a folder under Scan & Other Jobs ..............370  Checking/Operating Files in a Folder..................371  Checking File Details .........................373 ...
Page 368: Folder Operating Procedure
6 Send from Folder Folder Operating Procedure You can store print files submitted by a computer, scan files, and fax files in folders on the machine. These files stored in a folder can be sent by e-mail and be retrieved from a network computer.
Page 369: Step 2 Selecting A Folder
Folder Operating Procedure Step 2 Selecting a Folder Access to some folders may be restricted, depending on the settings of the Authentication feature. For information on selectable folders depending on the Authentication feature, refer to "14 Authentication and Accounting Features" > "Authentication for Job Flow Sheets and Folders" in the Administrator Guide. Select a folder on the [Send from Folder] screen.
Page 370: Selecting A Folder Under Scan & Other Jobs
6 Send from Folder Selecting a folder under Scan & Other Jobs The following describes how to select a folder. Access to some folders may be restricted, depending on the settings of the Authentication feature. For information on selectable folders depending on the Authentication feature being used, refer to "14 Authentication and Accounting Features"...
Page 371: Checking/Operating Files In A Folder
Checking/Operating Files in a Folder Checking/Operating Files in a Folder You can check or operate files stored in a folder. Note • When selecting print files, [Job Flow Settings] cannot be selected for some models. Select a folder on the [Send from Folder] screen.
Page 372 6 Send from Folder  Number of Files Displays the number of files stored in the selected folder.  Select All Selects all the files in the folder. To deselect all the files, select this button again while all the files are being selected.
Page 373: Checking File Details
Checking File Details Checking File Details You can preview the selected file to check its details. Note • Monochrome images with high gradation levels may appear bluish when previewed. • When the Image Log Control feature is used, it may take more time than expected to preview a file. Select a file and [File Details (Preview)] on the [Folder - File List] screen.
Page 374 6 Send from Folder  (Entire view) An entire preview image is displayed. In the entire view, the page switching buttons and thumbnailed bar are available. Previous page Next page Preview area Information area Page switching buttons Thumbnailed bar In the entire view, the following operations are available. Feature Operation Switching pages...
Page 375 Checking File Details  (Enlarged view) A previewed image is enlarged or reduced. In the enlarged view, the slider and thumbnailed bar are available. Preview area Slider Thumnailed bar In the enlarged view, the following operations are available. Feature Operation Switching pages Drag or flick the preview area side to side.
Page 376 6 Send from Folder  Change Print Settings Allows you to change the print settings of the file previewed on the screen.  Print Prints the selected files. Note • To set for printing, return to the [Folder - File List] screen, and select [Print]. For more information, refer to "Printing Files in a Folder"...
Page 377: Printing Files In A Folder
Printing Files in a Folder Printing Files in a Folder You can print selected files in a folder. Select files on the [Folder - File List] screen. Select [Print] or [Batch Print]. Note • When multiple files are selected, [Batch Print] allows you to print the selected files as a single file, while [Print] allows you to print them as separate files.
Page 378: Batch Print
6 Send from Folder  Print Quantity Specify the number of print sets.  Print Prints the selected file. Batch Print Allows you to set batch printing. You can print multiple files as one file. Up to 100 files can be bound in the selected order. Note •...
Page 379 Printing Files in a Folder Stapling Report Position Punching Report Position  For scan files stored in a folder Important • Ensure that the actual orientation of the original document matches the [Original Orientation] setting in [Edge Erase] or in [2 Sided Scanning] on the [Layout Adjustment] screen. Report Report Report...
Page 380: Configuring/Starting Job Flow
6 Send from Folder Configuring/Starting Job Flow Job Flow is a feature that allows you to register transfer settings of scan data, such as a transfer method and destination, to simplify data-transfer tasks. Job flow sheets are categorized into two types according to the target. One type of job flow sheet targets files stored in folders, and the other type targets scan files.
Page 381 Configuring/Starting Job Flow  Print Files in a folder can be printed. Select files on the [Folder - File List] screen. Select [Job Flow Settings]. Select any option.  Auto Start This sets auto start of the job flow for files stored in the folder. The job flow automatically starts when a file is stored.
Page 382: [Link Job Flow Sheet To Folder] Screen
6 Send from Folder [Link Job Flow Sheet to Folder] Screen You can change the link between the folder and its job flow sheet. Note • Linking, delinking, and auto start settings can be also performed when you create a folder. Select a job flow sheet to link to.
Page 383 Configuring/Starting Job Flow  Search by Name Searches for job flows that partially match the entry. The machine searches through job flow sheet names that were registered upon each job flow sheet creation. The entry can be up to 128 characters long. For information on how to enter characters, refer to "Entering Text"...
Page 384: Job Flow Restrictions
6 Send from Folder Select a job flow, and select [Start]. Note • You can sort the list in ascending or descending order by selecting either [Name] or [Updated].  Start Executes the selected job flow sheet.  Refresh Displays the updated information. ...
Page 385: Job Flow Sheets (Apeosport Series Models Only)
7 Job Flow Sheets (ApeosPort Series Models Only) This chapter describes the scanning operation using a job flow sheet registered on the machine. Job Flow Sheets is a service that allows you to register transfer settings for scanning data, such as a transfer method and destination, to simplify data transfer tasks. Note •...
Page 386: Job Flow Procedure
7 Job Flow Sheets (ApeosPort Series Models Only) Job Flow Procedure Job flow sheets are categorized into two types according to the target. One type of job flow sheets targets scanned documents, and the other type targets files stored in folders. This section describes the first type of job flow sheets, targeting scanned documents.
Page 387: Step 3 Confirming/Changing The Job Flow Sheet
Job Flow Procedure Step 3 Confirming/Changing the Job Flow Sheet To confirm the details, select [Details]. To change the settings, select [Change Settings]. For information on how to check or change job flow settings, refer to "Selecting/Changing a Job Flow Sheet" (P.388). Step 4 Starting the Job Flow Sheet Load a document.
Page 388: Selecting/Changing A Job Flow Sheet
7 Job Flow Sheets (ApeosPort Series Models Only) Selecting/Changing a Job Flow Sheet This section describes how to select or edit a job flow sheet created on a network computer with Device Setup Tool. Important • If characters not supported by the machine are used in the name or description of a job flow sheet, the characters will not be displayed or will be garbled on the screen.
Page 389 Selecting/Changing a Job Flow Sheet  Sheet Filtering Displays the [Sheet Filtering] screen on which you can filter the job flow sheets displayed. Refer to "[Sheet Filtering] Screen" (P.389). [Change Settings] Screen Select [Change Settings]. Select a group to be changed from [Group of Items].
Page 390 7 Job Flow Sheets (ApeosPort Series Models Only) Select [Sheet Filtering]. Select the filtering conditions, and select [Save].  Owner Select the owner of job flow sheets to filter.  Target Select the target of job flow sheets to filter. Note •...
Page 391: Stored Programming
8 Stored Programming This chapter describes the Stored Programming service that enables you to store customized job settings.  Stored Programming Overview.....................392  Registering/Deleting/Renaming Stored Programs............393  Calling a Stored Program ......................398...
Page 392: Stored Programming Overview
8 Stored Programming Stored Programming Overview The Stored Programming service allows you to store settings that you expect to use frequently and call them with a single button operation. You can also assign a screen to a stored program button, to use the button as a short-cut to the screen. A stored program can store not only settings of a feature, but a flow of settings configured on multiple screens.
Page 393: Registering/Deleting/Renaming Stored Programs
Registering/Deleting/Renaming Stored Programs Registering/Deleting/Renaming Stored Programs You can register and delete stored programs on the [Stored Programming] screen. Press the <Services Home> button. <Services Home> button Select [Setup]. Select [Stored Programming]. Select a feature.  Store Register a stored program. Refer to "Registering Stored Programs"...
Page 394: Registering Stored Programs
8 Stored Programming  Enter/Change Name Enter or change the name of a stored program. Refer to "Entering/Changing a Stored Program Name" (P.397).  Assign/Change Icon Specify an icon for a registered stored program. Refer to "Assigning/Changing Icons for Stored Programs" (P.397). Registering Stored Programs Up to 100 actions can be registered with one stored program.
Page 395: Notes And Restrictions On Registering Stored Programs
Registering/Deleting/Renaming Stored Programs For information on how to name a registered stored program, refer to "Entering/Changing a Stored Program Name" (P.397). Notes and Restrictions on Registering Stored Programs The following notes and restrictions apply when you register stored programs.  When registering a stored program to select a paper size or type loaded on the bypass tray, register both the paper size and the paper type.
Page 396: Registering Stored Programs For Build Job
8 Stored Programming  A stored program registration is canceled when the <Interrupt> button is pressed, the Auto Clear feature causes a time-out, or a pop-up window (such as a paper jam window) appears.  If the Fax service is available, one touch buttons can be used. Registering Stored Programs for Build Job Up to 100 actions can be registered with one stored program for Build Job.
Page 397: Deleting Stored Programs
Registering/Deleting/Renaming Stored Programs Deleting Stored Programs The following describes how to delete stored programs. Select [Delete]. Select the number to be deleted. Select [Delete]. Note • Deleted stored programs cannot be restored. Entering/Changing a Stored Program Name The following describes how to enter or change the name of a stored program. Up to 18 characters are allowed for a stored program's name.
Page 398: Calling A Stored Program
8 Stored Programming Calling a Stored Program The following describes how to call a stored program. When you call a specified stored program, the last screen shown when you registered the stored program appears. Press the <Services Home> button. <Services Home> button Select [Stored Programming].
Page 399: Calling A Stored Program For Build Job
Calling a Stored Program Calling a Stored Program for Build Job You can call a stored program for Build Job on the [Copy] screen displayed while Build Job is running. Select [Change Settings]. Select the [Job Assembly] tab. Select [Stored Programming]. Select a number of a stored program containing the features you want to use.
Page 400 8 Stored Programming...
Page 401: Web Applications (Apeosport Series Models Only)
9 Web Applications (ApeosPort Series Models Only) This chapter describes how to operate web applications. Note • This service is supported only by the ApeosPort series models. • This service is not available for some models. An optional component is required. For more information, contact our Customer Support Center.
Page 402: Web Applications Overview
9 Web Applications (ApeosPort Series Models Only) Web Applications Overview Web Applications is a service that allows you to access to web applications via a network using the browser on the machine in order to display and store data. The machine provides the following features: Accessing web applications from the machine, and displaying the web application screen ...
Page 403: Accessing Web Applications
Accessing Web Applications Accessing Web Applications The following describes how to access web applications. You need to register an access destination in advance. For information on how to register an access destination, refer to "5 Tools" > "Web Applications Service Setup" > "Server Setup"...
Page 404: Accessing Using Buttons Registered On The Services Home Screen
9 Web Applications (ApeosPort Series Models Only) Accessing Using Buttons Registered on the Services Home screen You can register frequently used web applications on the Services Home screen as buttons. The following describes how to access the applications by simply selecting the buttons. For information on how to assign buttons displayed on the Services Home screen, refer to "5 Tools"...
Page 405: Media Print (Text And Photos)
10 Media Print (Text and Photos) This chapter describes the basic procedures and features of Media Print - Text and Media Print - Photos when a USB Memory Kit is connected. Note • This service is not available for some models. An optional component is required. For more information, contact our Customer Support Center.
Page 406: Overview Of Media Print
10 Media Print (Text and Photos) Overview of Media Print If a USB memory device is connected to the machine, the data stored in the USB memory device can also be printed. You can also print scanned data stored with the Store to USB service.
Page 407: Supported Media And File Formats
Overview of Media Print Supported Media and File Formats The machine supports USB memory devices. Supported media and file formats are as follows. Supported File Format Supported Media Media Print - Photos Media Print - Text  USB 2.0 memory ...
Page 408 10 Media Print (Text and Photos)  If the medium fails, the process is terminated within a few minutes, and an error message is displayed. Eject the medium before switching off the power.   Be sure to wait until printing is completed and then eject the medium by following the procedure described in this chapter.
Page 409: Inserting Usb Memory Device
Inserting USB Memory Device Inserting USB Memory Device Insert the USB memory device into the USB memory slot on the control panel. One of the following occurs.  The [USB Device Detected] screen appears.  The [Store to USB] screen appears. ...
Page 410 10 Media Print (Text and Photos) Press the <Services Home> button. <Services Home> button Select [Media Print - Text] or [Media Print - Photos] on the Services Home screen. The [Media Print - Text] screen or the [Media Print - Photos] screen appears. Note •...
Page 411 Inserting USB Memory Device Select [Media Print - Text] or [Media Print - Photos] on the Services Home screen. The [Media Print - Text] screen or the [Media Print - Photos] screen appears. Important • Data stored in a USB memory device may be lost or damaged in the following cases. Make sure to back up the data in the device before use.
Page 412: Media Print - Text
10 Media Print (Text and Photos) Media Print - Text Selecting Files You can select files using any of the following three methods:  Selecting all files  Selecting the desired files on the [Select From List] screen Selecting one file or a range of files with index numbers ...
Page 413 Media Print - Text Select the desired files from a list of files. Note • You can sort the list in ascending or descending order by selecting [# ], [Name], or [Last Updated]. • A check mark is placed in the check box for each file selected. To deselect the file, select the file again while the file is selected (highlighted).
Page 414: Media Print - Photos
10 Media Print (Text and Photos) Media Print - Photos Selecting Files You can select files using any of the following three methods:  Selecting all files  Selecting the desired files on the [Select From List] screen. You can select up to 100 files simultaneously ...
Page 415: [Select From List] Screen
Media Print - Photos [Select From List] Screen Select the desired files from a list of files. Note • The selected file will be checked. Select the checked file again to cancel.  List Displays a list of files with their names and stored dates and times. Note •...
Page 416: Selecting The Printing Options
10 Media Print (Text and Photos) Selecting the Printing Options You can set the printing options on the [Media Print - Text] or [Media Print - Photos], and [Advanced Settings] tabs. By default, pressing the <Custom 3> (Review) button on the control panel allows you to view a list of the setting values.
Page 417: Media Print - Text
Selecting the Printing Options Note • When you select a paper size smaller than the image size, the image is automatically reduced. When you select a paper size larger than the image size, the image is printed at its original size. •...
Page 418: Index Print
10 Media Print (Text and Photos) Index Print  In the Media Print - Photos mode, a list of 30 x 40 mm reduced images, plus index numbers, file names, and dates when images were stored in the medium are printed. ...
Page 419: Job Status
11 Job Status This chapter describes how to check the status of jobs and operate the jobs.  Job Status Overview ........................420  Checking Current/Pending Jobs....................421  Checking Completed Jobs.......................423  Printing and Deleting Stored Jobs ..................424  Printing Pending Jobs .......................444 ...
Page 420: Job Status Overview
11 Job Status Job Status Overview The Job Status feature allows you to check current, pending, and completed jobs. You can also cancel printing and print jobs that are waiting to be output or resumed. Press the <Job Status> button. <Job Status>...
Page 421: Checking Current/Pending Jobs
Checking Current/Pending Jobs Checking Current/Pending Jobs This section describes how to check current or pending jobs. On the status screen, you can cancel or preferentially execute jobs. Press the <Job Status> button. <Job Status> button Select the job to be canceled or preferentially executed.
Page 422 11 Job Status  Delete Stops processing the job.  Last Original Select this button to end scanning of documents. The job is then executed.  Next Original Select this button when you have another document to scan.  Start Resumes the suspended job.
Page 423: Checking Completed Jobs
Checking Completed Jobs Checking Completed Jobs This section describes how to check completed jobs. You can check whether a job has been completed successfully. Selecting a job allows you to see its details. Press the <Job Status> button. <Job Status> button Select the [Completed Jobs] tab.
Page 424: Printing And Deleting Stored Jobs
11 Job Status Printing and Deleting Stored Jobs This section describes how to print or delete jobs stored with the Secure Print or Sample Set feature, or stored with the [Receive Control] setting of the Charge Print feature. The [Secure Print Jobs &...
Page 425 Printing and Deleting Stored Jobs Select [Secure Print]. Select the user to be checked, and select [Job List]. Note • Select [Refresh] to display the updated information. • You can enter a user ID in [Go to] using the numeric keypad to display the user ID at the top of the list.
Page 426 11 Job Status Refer to "When [Print] is Selected" (P.427). When [Delete] is Selected Select [Delete].  Delete Deletes the job. Important • Once the job is deleted, it cannot be restored.  Cancel Cancels deleting the job. When [Preview] is Selected Select any option.
Page 427 Printing and Deleting Stored Jobs  (Enlarged view) A previewed image is enlarged or reduced. In the enlarged view, the following operations are available. Feature Operation Changing the ratio of the Double-tap a preview image or drag the slider. image size Moving the display position Drag or flick the enlarged image side to side or up and down.
Page 428: Sample Set
11 Job Status  Cancel Cancels printing the job. Sample Set Before printing multiple sets of a document, you can first print one set for trial, and then print the remaining sets from the machine. The following describes how to print or delete jobs stored with the Sample Set feature. For information on how to operate a Sample Set job, refer to the print driver's help.
Page 429 Printing and Deleting Stored Jobs  Print Quantity Specify the number of print sets using the numeric keypad.  Print Prints the Sample Set job. After printing the remaining sets of the job, the job is deleted. Refer to "When [Print] is Selected" (P.430). When [Delete] is Selected Select [Delete].
Page 430 11 Job Status  (Enlarged view) A previewed image is enlarged or reduced. In the enlarged view, the following operations are available. Feature Operation Changing the ratio of the Double-tap a preview image or drag the slider. image size Moving the display position Drag or flick the enlarged image side to side or up and down.
Page 431: Delayed Print
Printing and Deleting Stored Jobs  No Cancels printing the job. Delayed Print This feature allows you to temporarily store print data on the machine to print it at specified time. Up to 100 jobs can be stored (queued) simultaneously for the Delayed Print feature. If the power is switched off when jobs are in queue (before the specified print time), the jobs whose print time has elapsed will automatically be printed immediately after the power is switched on again.
Page 432 11 Job Status When [Delete] is Selected Select [Delete].  Delete Deletes the job. Important • Once the job is deleted, it cannot be restored.  Cancel Cancels deleting the job. When [Preview] is Selected Select any option. Note • Only the first page is displayed for the preview screen. •...
Page 433 Printing and Deleting Stored Jobs  (Enlarged view) A previewed image is enlarged or reduced. In the enlarged view, the following operations are available. Feature Operation Changing the ratio of the Double-tap a preview image or drag the slider. image size Moving the display position Drag or flick the enlarged image side to side or up and down.
Page 434: Charge Print
11 Job Status Charge Print This feature authenticates users on the machine to prevent unauthorized users from operating print jobs. When this feature is enabled, the machine prints only the jobs of authenticated users. You can also configure the machine to store print jobs temporarily, and then print them from the machine’s control panel.
Page 435 Printing and Deleting Stored Jobs Select the job to be printed or deleted. Note • You can select up to 100 files simultaneously to print or delete the files. If you select multiple files, they are printed in the selected order.
Page 436 11 Job Status When [Preview] is Selected Select any option. Note • Only the first page is displayed for the preview screen. • A previewed image cannot be rotated on the [Charge Print] screen.  (Entire view) An entire preview image is displayed. In the entire view, the file name, registration date, number of pages, and setting values of staple and punch are displayed on the right side of the preview area.
Page 437: Private Charge Print
Printing and Deleting Stored Jobs Note • When the booklet layout is set using a printer driver, [2 Sided Printing] is not displayed on the screen.  Print Prints the Charge Print job. After printing, the job is deleted. Refer to "When [Print] is Selected" (P.437) When [Print] is Selected Specify how to process the job after printing.
Page 438 11 Job Status refer to "5 Tools" > "Authentication/Security Settings" > "Authentication" > "Charge/Private Print Settings" in the Administrator Guide. The following describes how to print or delete a job stored with the Private Charge Print feature. Press the <Log In/Out> button on the control panel, or select the login information field on the touch screen.
Page 439 Printing and Deleting Stored Jobs When [Delete] is Selected Select [Delete].  Delete Deletes the job. Important • Once the job is deleted, it cannot be restored.  Cancel Cancels deleting the job. When [Preview] is Selected Select any option. Note •...
Page 440 11 Job Status  (Enlarged view) A previewed image is enlarged or reduced. In the enlarged view, the following operations are available. Feature Operation Changing the ratio of the Double-tap a preview image or drag the slider. image size Moving the display position Drag or flick the enlarged image side to side or up and down.
Page 441: Public Folder
Printing and Deleting Stored Jobs  Cancel Cancels printing the job. Public Folder This feature allows you to store data in the machine and send the data by operating on a remote machine. The following describes how to print or delete a job stored in a public folder. For information on how to operate public folders, refer to "Store for Polling (Storing Files on the Machine that a Remote Machine can Retrieve)"...
Page 442: Undelivered Faxes
11 Job Status  Cancel Cancels deleting the job. When [Print] is Selected Starts printing the job. Undelivered Faxes The following describes how to re-send or delete an undelivered fax job. Note • This feature may not appear depending on the settings in the System Administration mode. •...
Page 443 Printing and Deleting Stored Jobs  Delete Deletes the undelivered fax job.  Cancel Cancels deleting the undelivered fax job. When [Change Recipients] is Selected Specify a fax recipient for the undelivered fax job. Besides the fax recipient, the following features can be changed on the control panel: Fax type ...
Page 444: Printing Pending Jobs
11 Job Status Printing Pending Jobs After the last user operation on the control panel of the machine, a job is waiting to be printed until the period of time specified in [Auto Print] elapses, instead of being printed immediately. You can forcibly print this pending job without waiting for this time period to elapse.
Page 445: Handling Error Terminations
Handling Error Terminations Handling Error Terminations This section describes how to handle error terminations.  For a Print Job Select a job shown as an error termination on the [Completed Jobs] tab to check the error code. Follow the instructions of the error code to solve the problem. If an error occurs during a print job, the machine can be configured either to pause the print job until the error is confirmed by the user, or to automatically cancel the error job so that subsequent jobs can be printed.
Page 446 11 Job Status...
Page 447: Computer Operations
12 Computer Operations This chapter describes how to print documents, import scanned files, use Direct Fax, and operate CentreWare Internet Services on your computer. Note • Some models do not support the features described in this chapter. An optional component is required.
Page 448: Features Overview
12 Computer Operations Features Overview This section describes an overview of features you can perform from a computer.  Printing Submits a print job to the machine from a computer. For more information, refer to "Print" (P.449).  E-mail Printing Submits a print job to the machine from a computer by sending e-mail attached with a document.
Page 449: Print
Print Print This section describes how to print with the machine by operating on a computer. Print Features The main print features of the machine are as follows: Printing Using a Print Driver For more information on print features, click [Help] on the print driver screen to view the print driver's help. For information on printing, refer to "Printing"...
Page 450: Direct Printing
12 Computer Operations  Store in Remote Folder Temporarily stores the print data in a registered folder, to print the data with the print command from the machine. Important • The print result of the Store in Remote Folder feature may be inferior to the other print results in quality.
Page 451: Setup
Print • An application (sold separately) is required to use the feature that associates sub users with the User ID of a login user. For more information, contact our Customer Support Center. For information on how to set Private Charge Print, refer to "5 Tools" > "Authentication/Security Settings" > "Authentication" >...
Page 452: E-Mail Printing
12 Computer Operations E-mail Printing You can send e-mail with documents attached from a computer to the machine. The received e-mail is automatically printed from the machine according to the settings on the machine. This feature is called "E-mail Printing". Note •...
Page 453: Sending Fax
Sending Fax Sending Fax This section describes how to send a fax using the Direct Fax feature. The following procedure uses Windows XP WordPad as an example. The Direct Fax procedure depends on the application you use. For more information, refer to the documentation provided with the application.
Page 454 12 Computer Operations • Using CentreWare Internet Services, you can download a blank form of the Address Book (CSV format file) to a computer. After completing the form on a computer, batch registration of it (a CSV format file) on the machine is available via CentreWare Internet Services. For more information, refer to the help of CentreWare Internet Services.
Page 455: Importing Scanned Data
Importing Scanned Data Importing Scanned Data This section describes how to import files from a machine's folder to your computer. The following methods are available. The following shows the reference section for each procedure. Importing to a TWAIN Compatible Application ........................455 Importing Using Stored File Manager 3..........................457 Importing Using CentreWare Internet Services ........................460 Importing to a TWAIN Compatible Application...
Page 456 12 Computer Operations From the displayed list, click the scanner name of the machine, and click [Next]. Note • If no scanners are shown in the list, click [Search Again]. The application searches for scanners. • To change the display of scanner names, use the dialog box that appears by clicking [Search/Display Settings].
Page 457: Importing Using Stored File Manager 3
For information on how to install Stored File Manager 3, refer to the "Readme" file included in the Driver CD Kit. To learn about fields in the displayed dialog box, click [Help] to view the Stored File Manager 3 help. Click [Start] and select [Programs] > [Fuji Xerox] > [Network Scanner Utility 3] > [Stored File Manager 3].
Page 458 12 Computer Operations From the displayed list, click the scanner name of the machine, and click [Next]. Note • If no scanners are shown in the list, click [Search Again]. The application searches for scanners. • To change the display of scanner names, use the dialog box that appears by clicking [Search/Display Settings].
Page 459 Importing Scanned Data • To delete the file in the folder, click [Delete] on the toolbar. Select a file to be imported from the list, and click [Import]. Note • You can select multiple files. • When [File Saving Options] is set to [Set Destination for Each File] under the import settings, a dialog box for specifying a save destination is displayed.
Page 460: Importing Using Centreware Internet Services
12 Computer Operations  Import settings for scanned files You can change the display and the import settings for files scanned from a folder. To change the import method, click [Details] from [File] menu in the file selection dialog box, and configure the settings in the dialog box that appears.
Page 461 Importing Scanned Data • If the authentication feature is enabled on the machine, enter a user ID and passcode in the [User Name] and [Password] fields. Ask your system administrator for the user ID and passcode. • If communications are encrypted, you must specify an address that starts with "https" instead of "http"...
Page 462: Centreware Internet Services
12 Computer Operations CentreWare Internet Services CentreWare Internet Services requires a TCP/IP environment, and enables you to view the status of the machine and its jobs, as well as change settings via a web browser. You can also import files stored in a folder. For information on how to import files, refer to "Importing Using CentreWare Internet Services"...
Page 463  Lower Right Frame The Fuji Xerox logo and the version information of CentreWare Internet Services are displayed. When you click the logo, our website appears in a new window. Main features of CentreWare Internet Services are listed below.
Page 464: Browser Settings
12 Computer Operations • To change the settings of items set by the system administrator, you need to enter a system administrator ID and passcode. Ask your system administrator for the ID and passcode. Browser CentreWare Internet Services supports the following browsers: Browsers Supported Operation Systems ®...
Page 465: Starting Centreware Internet Services
CentreWare Internet Services You can check the port number in a Configuration Report. For information on the Configuration Report, refer to "4 Machine Status" > "Machine Information" > "Print Reports" in the Administrator Guide. Note • If communications are encrypted, you must specify an address that starts with "https" instead of "http"...
Page 466 12 Computer Operations...
Page 467: 13 Appendix
13 Appendix This chapter contains a glossary of terms used in this guide.  Glossary ............................468...
Page 468: Glossary
13 Appendix Glossary Term Description 420 x 297 mm paper 297 x 210 mm paper 210 x 148 mm paper Alias An alternative name of the machine's e-mail address. For example, when the e-mail address for the machine is internet_fax@mb1.abc.example.com, you can use internet_fax@example.com (alias) to reach the same location.
Page 469 Glossary Term Description Communication(s) A communications network that can offer voice data (telephone), image data (fax), video data (videotex) and PC data (PC communication service) over the same channel. In this guide, it is mostly referred to as transmitting/receiving images as well as speaking with a remote user. CSV File CSV (Comma Separated Values) is a file format that is often used for saving data by spreadsheets and database programs.
Page 470 13 Appendix Term Description F Code A transmission method defined by Communications and Information Network Association of Japan (CIAJ) for use of T.30* sub-addresses standardized by ITU-T. Between the machines with the F Code feature, including those manufactured by other companies, various features making use of F Code can be used.
Page 471 Glossary Term Description Line Monitor Allows you to audibly monitor a transmission through the speaker after dialing and until you are connected. Low Toner Alert Tone A tone the device sounds when the toner cartridge needs to be replaced. Machine Ready Tone A tone produced when the status of the machine changes from standby to ready, such as when the power is switched on.
Page 472 13 Appendix Term Description Receive Buffer The area in the machine's memory or hard disk drive. Data sent from client computers is stored in this area. Receiving Paper Size A feature that specifies the output paper size for received fax documents.
Page 473 Glossary Term Description SMTP An abbreviation of Simple Mail Transfer Protocol. A communications protocol (an agreement governing the way data is transmitted) commonly used for sending and receiving e- mail. Start Reservation In this guide, this refers to loading a document, selecting features, and pressing the <Start>...
Page 474 13 Appendix...
Page 475: Index
Index Index ..........120 Symbols adjusting contrast adjusting copy density/sharpness/saturation of images .................. 214 ..................... 120 + Add .............78 ............227 <C (Clear)> button adjusting fax density ............78 ... 348 <Clear All> button adjusting scan density and image sharpness .............78 ..........
Page 476 ..........423 ......86 checking completed jobs Disable Auto Printing/Release Printer ....174 ..............64 checking the finished output of the copy document cover ......369 ..........92 checking/selecting files in a folder document feeder ..............122 ............67 Color Balance document feeder tray ..............
Page 477 Index ............363 File Name Conflict ..............270 Folder Receive ..............69 ................85 Folder Unit CD1 Language ................161 ..........312 Folding Language of the Original .............. 238 .................65 Forced 4800 bps large size UI ................... 303 ..............422 From Last Original ................
Page 478 ..................... 154 ........... 433 printing Delayed Print jobs .............. 136 ..........377 Negative Image printing files in a folder ..........457 ..244 Network Scanner Driver printing multiple sets at the remote machine ............320 ......444 Network Scanning printing pending jobs preferentially ..............
Page 479 Index ................331 ............349 Save in Shadow Suppression ..........282 ..............331 saving the scanned data Shared Name ..............348 ................120 scan density Sharpness ................341 ............. 306 Scan To Sideways Images ................. 322 ..............100 Scan to PC Simple Copy ........
Page 480 ................165 .................66 Stapling transfer unit ....344 ..........240 starting a scan job via computer operation Transmission Header Text ..............237 ......211 Starting Rate transmitting 2-sided originals ............187 ....241 stopping a fax job transmitting documents with a cover page ............

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Fuji Xerox ApeosPort-V C5580 User Manual

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