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Olivetti d-Color MF551 Operation Manual

Box operations
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d-Color MF551
d-Color MF651
BOX OPERATIONS
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Summary of Contents for Olivetti d-Color MF551

  • Page 1 MF551 d-Color MF651 BOX OPERATIONS 549307en...
  • Page 2 Via Jervis, 77 - 10015 Ivrea (ITALY) www.olivetti.com Copyright © 2009, Olivetti All rights reserved The mark affixed to the product certifies that the product satisfies the basic quality requirements. The manufacturer reserves the right to carry out modifications to the product described in this manual at any time and without any notice.

  • Page 3: Table Of Contents

    Table of contents Introduction Welcome ............................1-3 1.1.1 User's guides ............................. 1-3 1.1.2 User's Guide ............................1-4 Conventions used in this manual ....................1-5 1.2.1 Symbols used in this manual ......................1-5 To use this machine safely......................... 1-5 Procedural instruction........................1-5 Key symbols............................
  • Page 4 3.2.2 Display and operation of Left panel ....................3-6 Job List .............................. 3-7 Job List - Delete..........................3-7 Job List - Job Details ......................... 3-7 User Box information ........................3-12 Use/File - Detail..........................3-13 Use/File - Check Job Settings ......................3-13 Use/File - Check Job Settings - Destination Settings ..............
  • Page 5 6.2.4 Basic - File Type ..........................6-7 File Type............................. 6-7 Scan Setting............................6-8 Encryption ............................6-8 Encryption - Detail Settings ....................... 6-9 6.2.5 Basic - Density..........................6-10 6.2.6 Basic - Color ............................ 6-11 6.2.7 Scan Size ............................6-12 Standard size ........................... 6-12 Custom Size.............................
  • Page 6 7.3.5 Combine............................7-14 7.3.6 Zoom..............................7-15 7.3.7 Continuous Print ..........................7-16 Print - Application (Public, Personal, or Group User Box) ............7-17 7.4.1 Page Margin............................. 7-17 Page Margin............................. 7-17 Image Shift ............................7-17 Image Shift - Change Back Shift ..................... 7-18 7.4.2 Sheet/Cover/Chapter Insert ......................
  • Page 7 7.6.8 Direct Input - FTP..........................7-44 Host Name ............................7-44 File Path ............................7-44 User Name ............................7-44 Password ............................7-44 Detail Settings..........................7-44 Next Destination..........................7-44 7.6.9 Direct Input - WebDAV........................7-45 Host Name ............................7-45 File Path ............................7-45 User Name ............................
  • Page 8 7.6.26 Overview of the Application settings ....................7-61 7.6.27 Application - Stamp/Composition - Date/Time ................7-61 7.6.28 Application - Stamp/Composition - Page Number................7-61 7.6.29 Application - Stamp/Composition - Stamp ..................7-61 7.6.30 Application - Stamp/Composition - Header/Footer................. 7-61 7.6.31 Application - Send &...
  • Page 9 7.13 Annotation User Box (System User Box) ..................7-85 7.13.1 Overview of the Annotation User Box....................7-85 7.13.2 Print - Basic ............................. 7-85 7.13.3 Print - Page Margin .......................... 7-85 7.13.4 Print - Sheet/Cover/Chapter Insert - Cover Sheet................7-85 7.13.5 Print - Sheet/Cover/Chapter Insert - Insert Sheet ................
  • Page 10 7.16 ID & Print User Box (System User Box)..................7-94 7.16.1 Overview of the ID & Print User Box ....................7-94 Viewing documents.......................... 7-94 7.16.2 Print - Print............................7-95 7.16.3 Filing Settings - Delete........................7-95 7.17 External Memory (System User Box) ..................7-96 7.17.1 External memory device ........................
  • Page 11 8.3.8 User Box Setting..........................8-16 Delete Unused User Box........................8-16 Delete Secure Print Documents....................... 8-16 Auto Delete Secure Document ......................8-17 Encrypted PDF Delete Time......................8-17 ID & Print Delete Time ........................8-18 Document Hold Setting........................8-18 External Memory Function Settings....................8-19 Allow/Restrict User Box ........................
  • Page 12 9.5.2 Printing a document......................... 9-24 9.5.3 Sending a document to another machine..................9-28 9.5.4 Downloading document data to your computer ................9-31 9.5.5 Moving or copying a document to another User Box..............9-34 9.5.6 Deleting a document........................9-36 Administrator Mode Overview ..................... 9-38 9.6.1 Maintenance ............................

  • Page 13: Introduction

    Introduction...

  • Page 15: Welcome

    Welcome Introduction Welcome Thank you for purchasing this machine. This User's Guide describes the functions, operating instructions, precautions for correct operation, and simple troubleshooting guidelines of this machine. In order to obtain maximum performance from this product and use it effectively, please read this User's Guide as necessary. 1.1.1 User's guides Printed manual...

  • Page 16: User's Guide

    Welcome User's guide DVD manuals Overview Advanced Function Operations This manual describes details on functions that become available by registering the optional license kit. • Web browser function • Image panel • PDF processing function • My panel and My address function 1.1.2 User's Guide This User's Guide is intended for a wide range of users ranging from those using this machine for the first...

  • Page 17: Conventions Used In This Manual

    Conventions used in this manual Conventions used in this manual 1.2.1 Symbols used in this manual Symbols are used in this manual to express various types of information. The following describes each symbol related to correct and safe usage of this machine. To use this machine safely 7 WARNING This symbol indicates that a failure to heed the instructions may lead to death or serious injury.

  • Page 18: Key Symbols

    Conventions used in this manual Reference This symbol indicates a reference. View the reference as required. Key symbols This symbol represents a key name on the control panel, touch panel or the computer screen, or power switch, etc. 1.2.2 Indication for originals and paper Paper size The following explains the indication for originals and paper described in this manual.

  • Page 19: To Check The Function You Want To Use

    To check the function you want to use To check the function you want to use This manual contains details on setting up the functions. Understanding "Operation Flow" This manual provides a chapter "User Box Operation Flow" that describes how to use the major functions of this machine.
  • Page 20 To check the function you want to use d-Color MF651/551...

  • Page 21: User Box Function Overview

    User Box Function Overview...

  • Page 23: User Box Functions

    User Box functions User Box Function Overview User Box functions The User Box functions allow you to save document data to the machine's internal hard disk and later print them. Documents that can be saved are data scanned for copying and saved scan data. To save data to a box, create the box, and then save the data to the specified box.

  • Page 24: Using Documents

    User Box functions Using documents Use the document data saved in boxes. Depending on the box, you can use the data as follows: User Box Description Reference Public/Personal/Group Print and send saved documents. You can also select mul- p. 7-10 User Boxes (*1) tiple documents for printing/transmission.

  • Page 25: Organizing Documents

    User Box functions Computer FTP server, etc. E-mail, etc. Printing out External memory Organizing documents Organize documents by renaming the saved document, changing the boxes where they are saved, or duplicating or deleting them. User Box Delete Edit Name Move Copy Docu- ment De-...

  • Page 26: Configuring Settings For Using The User Box Functions

    User Box functions 2.1.2 Configuring settings for using the User Box functions Before using the User Box functions, the following settings should be configured. Registering a User Box Save the User Box where documents will be registered. Configure boxes by using the machine's touch panel or by using Web Connection from a Web browser on a computer on the network.

  • Page 27: Information

    Information Information This section describes information you should know before using the User Box functions. 2.2.1 User authentication To use this machine, some devices have been preset so that you must enter an account or user name and a password. For details on the account or user name available for using the devices, contact your administrator.

  • Page 28: Account Track Authentication

    Information Account track authentication Enter the account name and password, and then press either [Login] in the touch panel or the [Access] key on the control panel. Reference When user authentication is enabled, the only the boxes accessible by the logged in users are displayed.

  • Page 29: Relay User Box

    Information Relay User Box Reference Up to 10 Relay User Boxes can be created. Only one document can be saved in a single Relay User Box. 2.2.3 Restriction of file name Name document data to be saved. Reference The names can contain up to 30 characters. You can edit the names after the documents have been saved.

  • Page 30: Authentication And Accessible User Boxes

    Authentication and accessible User Boxes Authentication and accessible User Boxes When you apply user authentication and account track settings, the accessible User Boxes and the permissions change as shown in the following. Configure the user authentication and account track settings according to the desired functions.

  • Page 31: When Only Account Track Is Enabled

    Authentication and accessible User Boxes 2.3.3 When only account track is enabled Account A Public User Box Group User Box of Account A Account B Group User Box of Account B Indicates browsable User Boxes. Reference Users can access all Public User Boxes and only Group User Boxes of accounts that the user belongs If you delete authentication data by canceling account track settings or changing authentication methods, all Group User Boxes become Public User Boxes.
  • Page 32 Authentication and accessible User Boxes Public User Box Account A Personal User Box of User 1 User 1 Group User Box of Account A Account B User Box administrator Personal User Box of User 2 User 2 Group User Box of Account B Indicates browsable User Boxes.

  • Page 33: When User Authentication And Account Track Are Enabled But Not Synchronized

    Authentication and accessible User Boxes 2.3.5 When user authentication and account track are enabled but not synchronized Account A Account B User 1 As the account for a user has not been registered in advance, a user must enter an account name and password when logging in.
  • Page 34 Authentication and accessible User Boxes 2-14 d-Color MF651/551...

  • Page 35: Control Panel/Liquid Crystal Display

    Control Panel/Liquid Crystal Display...

  • Page 37: Control Panel

    Control panel Control Panel/Liquid Crystal Display Control panel Use the control panel for User Box mode operation. The following describes the buttons and switches in the control panel. 14 13 Name Description Touch panel Various screens and messages are displayed. Configure the various set- tings by directly touching the panel.
  • Page 38 Control panel Name Description [Proof Copy] Press this key to print a single proof copy to be checked before printing a large number of copies. You can check the finishing state on the touch panel by pressing this key before scanning or copying. •...

  • Page 39: Touch Panel

    Touch panel Touch panel 3.2.1 Screen component Name Description Message display area Displays the status of the machine and details on operation proce- dures. Functions/settings display Displays tabs and buttons for displaying screens containing vari- area ous functions. Use this area to configure various functions. Press a tab or button to display the corresponding screen for configuring the settings.

  • Page 40: Display And Operation Of Left Panel

    Touch panel Icon Description Appears when there is a message indicating that consumables must be replaced or the machine requires maintenance. Press this icon to display the message, and then perform the replacement or maintenance procedure. Appears when an error occurs with the connection to the POP server. Indicates that paper is not loaded in the paper tray.

  • Page 41: Job List

    Touch panel Job List A command to perform an operation such as saving data to a User Box, or printing or sending saved documents is called a job. Select [Job List] to display the job currently being performed. Job List - Delete Press this button to delete the job in process to cancel the operation.
  • Page 42 Touch panel Item Description [Print] Lists print jobs for copying, computer printing, and received faxes. [Send] Lists scanner and fax transmission jobs. [Receive] Lists fax reception jobs. [Save] Lists jobs with documents being saved in User Boxes. <Current Jobs of [Print]> Item Description List items...
  • Page 43 Touch panel Item Description [Detail] Press this button to check the job result, error details, registration source/user name, file name, output tray, stored time, number of original pages and number of copies for the selected job. Scanned Image Select the job to display the scanned image. Reference When user authentication settings are applied, the names of documents that have not been saved by logged in users cannot be viewed.
  • Page 44 Touch panel <Job History of [Send]> Item Description List items No.: Job identification number assigned when the job is queued. Address Type: Displays the destination type (including fax, E-Mail, FTP, PC (SMB), WebDAV, and TWAIN). "TWAIN" appears for the job that is sent via Web service.
  • Page 45 Touch panel Reference When user authentication settings are applied, the names of documents that have not been saved by logged in users cannot be viewed. The names of confidential documents are not displayed. <Job History of [Receive]> Item Description List items No.: Job identification number assigned when the job is queued.

  • Page 46: User Box Information

    Touch panel <Job History of [Save]> Item Description List items No.: Job identification number assigned when the job is queued. User Name: Displays the user name or user name/account name of the user who stored the document. Document Name: Displays the name of the saved document. Time Stored: Displays the time that the job was queued.

  • Page 47: Use/File - Detail

    Touch panel Use/File - Detail Press [Detail] in the Use Document screen to check the time stored, user name, document name, the number of pages, and job number of the selected document. Press [Preview] to check the preview image of the saved document.

  • Page 48: Use/File - Check Job Settings - Document Setting Contents

    Touch panel Reference For details on how to register a destination to the address book, refer to the "User's Guide [Network Scan/Fax/Network Fax Operations]". Use/File - Check Job Settings - Document Setting Contents View the list of resolution, file type, and color settings. Use/File - Check Job Settings - Communication Settings Check the line settings and communication method settings.

  • Page 49: Preview

    Touch panel Preview Check the preview image of the selected document when using or filing documents. Press [Preview] to display the image of the first page in the left panel. Reference For a document with multiple pages, only the image of the first page can be viewed. Preview Press [Detail] to enlarge the preview image.

  • Page 50: Preview (Print/Combine)

    Touch panel Preview (Print/Combine) Preview the page image of printing result by pressing the [Preview] - [Detail] in the left panel when you have selected [Print] or [Combine]. Reference For a document with multiple pages, images of all pages can be viewed. Item Description Prev.

  • Page 51: Preview (Send/Bind Tx)

    Touch panel Preview (Send/Bind TX) Preview the page image of sending result by pressing the [Preview] - [Detail] in the left panel when you have selected [Send] or [Bind TX]. Item Description [Scan] Displays the preview for E-mail TX/PC (FTP)/File TX (SMB)/File TX (WebDAV) oper- ations.
  • Page 52 Touch panel 3-18 d-Color MF651/551...

  • Page 53: User Box Operation Flow

    User Box Operation Flow...

  • Page 55: Saving Documents In User Boxes

    Saving documents in User Boxes User Box Operation Flow Saving documents in User Boxes This section describes the steps for saving documents in Public User Boxes. Press the [User Box] key in the control panel Select the desired User Box, and then press [Save Document] Configure the document name (p.
  • Page 56 Saving documents in User Boxes Load the original Press [Start] or the [Start] key in the control panel d-Color MF651/551...

  • Page 57: Printing Documents From A User Box

    Printing documents from a User Box Printing documents from a User Box This section describes the steps for printing documents saved in Public User Boxes. Press the [User Box] key in the control panel Select the desired User Box, and then press [Use/File] Select the "Print"...
  • Page 58 Printing documents from a User Box If you have selected a single document, press If you have selected multiple documents, press [Print]. (p. 7-6) [Combine]. (p. 7-7) Configure the printing order (bind order) (p. 7-9) Configure basic and application settings (p. 7-10, Configure basic and application settings (p.
  • Page 59 Printing documents from a User Box Press [Start] or the [Start] key in the control panel d-Color MF651/551...

  • Page 60: Sending Documents From A User Box

    Sending documents from a User Box Sending documents from a User Box This section describes the steps for sending documents saved in Public User Boxes. Press the [User Box] key in the control panel Select the desired User Box, and then press [Use/File] Select the "Send"...
  • Page 61 Sending documents from a User Box If you have selected a single document, press If you have selected multiple documents, press [Send]. (p. 7-33) [Bind TX]. (p. 7-33) Configure the sending order (bind order) (p. 7-9) Specify the destination Address Book Direct Input Job History (Disabled in Address Search...
  • Page 62 Sending documents from a User Box To confirm the contents, display the preview (p. 3-17). Press [Start], or the [Start] key on the control panel 4-10 d-Color MF651/551...

  • Page 63: Saving A Document In An External Memory

    Saving a document in an external memory Saving a document in an external memory This section describes the steps for saving documents in the external memory. Connect the external memory to this machine, and then press the [User Box] key in the control panel Press [Save Document].
  • Page 64 Saving a document in an external memory Configure the document name (p. 6-4), scan set- tings (p. 6-5) and original settings (p. 6-17) Load the original Press [Start] or the [Start] key in the control panel 4-12 d-Color MF651/551...

  • Page 65: Printing A Document From An External Memory

    Printing a document from an external memory Printing a document from an external memory This section describes the steps for printing documents saved in the external memory. Connect the external memory to this machine, and then press the [User Box] key in the control panel Select the "System User Box"...
  • Page 66 Printing a document from an external memory Configure print settings (p. 7-98) Press [Start] or the [Start] key in the control panel 4-14 d-Color MF651/551...

  • Page 67: Filing Documents In A User Box

    Filing documents in a User Box Filing documents in a User Box This section describes the steps for filing documents saved in Public User Boxes. Press the [User Box] key in the control panel Select the desired User Box, and then press [Use/File] Select the "Filing Settings"...
  • Page 68 Filing documents in a User Box Reference To delete the documents, refer to page 7-64. To rename the documents, refer to page 7-64. To move the documents to other User Boxes, refer to page 7-64. To copy the documents to other User Boxes, refer to page 7-65. To check information of the documents or preview the documents, refer to page 7-65.

  • Page 69: Menu Tree Of The User Box Mode

    Menu tree of the User Box mode Menu tree of the User Box mode This section describes the configuration and settings for the functions available in the User Box mode. 4.7.1 Save Document Public, Personal, or Group User Box The following shows the menu tree for saving documents in Public, Personal, or Group User Boxes. First level Second level Third level...

  • Page 70: System User Box

    Menu tree of the User Box mode System User Box The following shows the menu tree for saving documents in System User Boxes. First level Second level Third level Fourth level Annotation User User Box (p. 6-4) Document Name (p. 6-4) Scan Settings Original Type (p.
  • Page 71 Menu tree of the User Box mode First level Second level Third level Fourth level External Memory User Box (p. 6-4) Document Name (p. 6-4) Scan Settings Original Type (p. 6-5) Simplex/Duplex (p. 6-6) Resolution (p. 6-6) File Type File Type (p. 6-7) Scan Setting (p.

  • Page 72: Use/File

    Menu tree of the User Box mode 4.7.2 Use/File Print (for Public/Personal/Group User Boxes) The following shows the menu tree for using or filing documents in Public, Personal, or Group User Boxes, and configuring print settings. The following describes items available using the framed buttons. 4-20 d-Color MF651/551...
  • Page 73 Menu tree of the User Box mode First level Second level Third level Fourth level Print Copies (p. 7-10) Print (p. 7-10) 1-Sided 2-Sided Color (p. 7-11) Full Color Black Use Existing Color Setting Finishing (p. 7-11) Sort (p. 7-12) Group (p.
  • Page 74 Menu tree of the User Box mode First level Second level Third level Fourth level Sheet/Cover/ Cover Sheet Front Cover Chapter Insert (p. 7-18) Back Cover Insert Sheet Insert Paper (p. 7-20) Insert Type Chapters (p. 7-21) Chapter Paper Stamp/Composi- Date/Time Date Format tion (p.
  • Page 75 Menu tree of the User Box mode First level Second level Third level Fourth level Combine Copies (p. 7-10) Print (p. 7-10) 1-Sided 2-Sided Color (p. 7-11) Full Color Black Use Existing Color Setting Finishing (p. 7-11) Offset (p. 7-12) Staple (p.

  • Page 76: Send (For Public/Personal/Group User Boxes)

    Menu tree of the User Box mode First level Second level Third level Fourth level Header/Footer Recall Head- (p. 7-29) er/Footer Check/Change Temporarily (p. 7-30) Registered Over- Recall Overlay Im- lay (p. 7-31) Pages Document Details Preview (p. 7-66) Send (for Public/Personal/Group User Boxes) The following shows the Use/File - Send menu tree for Public, Personal, or Group User Boxes.
  • Page 77 Menu tree of the User Box mode First level Second level Third level Fourth level WebDAV (p. 7-45) Host Name File Path User Name Password Detailed Settings Job History (p. 7-46) Address Search Search (p. 7-47) (p. 7-46) Advanced Search (p. 7-47) Document Set- Resolution (p.
  • Page 78 Menu tree of the User Box mode First level Second level Third level Fourth level Application Stamp/Composi- Date/Time tion (p. 7-22) Page Number (p. 7-23) Stamp (p. 7-25) Header/Footer (p. 7-29) Send & Print Copies (p. 7-62) Simplex/Duplex Staple Bind TX Address Book Search (p.

  • Page 79: Filing Settings (For Public/Personal/Group User Boxes)

    Menu tree of the User Box mode First level Second level Third level Fourth level URL Notification Registered desti- Setting (p. 7-57) nations Detail Search Direct Input E-Mail Encryption (p. 7-60) Digital Signature (p. 7-60) Application Stamp/Composi- Date/Time tion (p. 7-22) Page Number (p.

  • Page 80: Application (For Public/Personal/Group User Boxes)

    Menu tree of the User Box mode Application (for Public/Personal/Group User Boxes) The following shows the File/Use - Application menu tree for Public, Personal, or Group User Boxes. The following describes items available using the framed buttons. First level Second level Third level Fourth level Edit Document...

  • Page 81: Filing Settings Delete

    Menu tree of the User Box mode First level Second level Third level Fourth level Secure Print User Print Copies (p. 7-82) Print (p. 7-82) 1-Sided 2-Sided Color (p. 7-11) Full Color Black Use Existing Color Setting Finishing (p. 7-11) Sort Group Offset...
  • Page 82 Menu tree of the User Box mode First level Second level Third level Fourth level Annotation User Print - Print Copies (p. 7-10) Print (p. 7-10) 1-Sided 2-Sided Color (p. 7-11) Full Color Black Use Existing Color Setting Finishing (p. 7-11) Sort Group Offset...
  • Page 83 Menu tree of the User Box mode First level Second level Third level Fourth level Send - Send Address Book (p. 7-37) Direct Input Fax (p. 7-40) E-mail (p. 7-40) Internet Fax (p. 7-41) IP Address Fax (p. 7-42) PC (SMB) (p.

  • Page 84: External Memory (System User Box)

    Menu tree of the User Box mode First level Second level Third level Fourth level Password En- Print Print (p. 7-93) crypted PDF User Filing Settings Delete (p. 7-93) Document Details ID & Print User Print Print (p. 7-95) Filing Settings Delete (p.

  • Page 85: Accessing The User Box Mode

    Accessing the User Box mode...
  • Page 87 Accessing the User Box mode Accessing the User Box mode Accessing the User Box mode Before starting this procedure, turn this machine on. When this machine is ready to copy data, the basic settings screen appears. To access the User Box mode, press the [User Box] key in the control panel. The User Box mode window appears.

  • Page 88: User Box Operation Menu

    User Box Operation Menu User Box Operation Menu Accessing the User Box mode enables you to select the operation menus below. 5.2.1 Save Document Scan the original loaded on this machine and save it in a User Box. You can specify the name or image quality of an original when saving it.

  • Page 89: Save Document

    Save Document...

  • Page 91: Save Document

    Save Document Overview Save Document Save Document Overview 6.1.1 Functions Save Document enables you to directly specify a destination User Box when saving a document in the User Box mode. Using Save Document, document are saved in the same way as when scanned data is saved. Public/Personal/Group User Boxes You can save a document copied or scanned using this machine.

  • Page 92: System User Box

    Save Document Overview System User Box Select the [System User Box] tab to display a list of User Boxes you can save a document in. Specify the desired User Box. Reference If [Annotation User Box] is selected, further specify the desired User Box. 6.1.3 Save Document window The available setting items in the Save Document screen are as follows.

  • Page 93: Scan Settings

    Scan Settings Scan Settings Press [Scan Settings] in the Save Document tab to configure the detailed scan settings. 6.2.1 Basic - Original Type Select the original type based on the original contents. The available original types are as follows. Item Description Text Original that consists of only text.

  • Page 94: Basic - Simplex/Duplex

    Scan Settings 6.2.2 Basic - Simplex/Duplex Select whether to scan one or both sides of the original. Item Description 1-Sided Scans one side of the original. 2-Sided Scans both sides of the original. Cover + 2-Sided Scans the first page of the original as a cover in the single-sided mode, and also scans the remaining pages in the double-sided mode.

  • Page 95: Basic - File Type

    Scan Settings 6.2.4 Basic - File Type Select the file type to save scanned data. File Type The available file types are as follows. Item Description Saves data in PDF format. Compact PDF Further compressed PDF file. This format is useful when saving a scanned full color data.

  • Page 96: Scan Setting

    Scan Settings Scan Setting Specify whether to save all pages of a document to one file, or to save each page to one file. Item Description Multi Page Creates all the scanned originals as one file. This item cannot be specified together with "JPEG".

  • Page 97: Encryption - Detail Settings

    Scan Settings Encryption - Detail Settings Configure the detailed permission settings when the document permission is specified in "Encryption". <When [Low level] is selected> <When [High level] is selected> Item Description Printing Allowed Select whether to allow or restrict printing data. [Low Resolution] appears when the Encryption Level is set to "High Level".

  • Page 98: Basic - Density

    Scan Settings <When [Low level] is selected> <When [High level] is selected> Item Description Changes Allowed Select the permission level about changes to the document, including signing, en- tering, or commenting data. 6.2.5 Basic - Density Adjust the density for the scanned document. 6-10 d-Color MF651/551...

  • Page 99: Basic - Color

    Scan Settings 6.2.6 Basic - Color Specify whether to scan original in color or black-and-white. Item Description Auto Color Automatically detects the color of the original and scans it to fit the original setting. Full color Scans the original in full color. Gray Scale Select this setting for originals with high-level halftone such as black-and-white pho- tos.

  • Page 100: Scan Size

    Scan Settings 6.2.7 Scan Size Select the paper size of the original to be scanned. Standard size Press [Auto] to automatically detect the size of the first page in the original when scanning. To scan the original with a predetermined paper size, select that size. Custom Size Enter the dimensions of a custom size other than the standard sizes.

  • Page 101: Background Removal

    Scan Settings Background Removal Adjust the background density of the scanned original. When scanning a colored-paper original, the background color may be scanned resulting in the entire image becoming dark. To avoid this, you can adjust the background density. Select the background removal method, and specify the level. To automatically adjust the density, press [Auto].

  • Page 102: Application - Frame Erase

    Scan Settings 6.2.9 Application - Frame Erase Configure the setting for erasing frames on a two-page spread. Reference If you have specified the frame width to be erased in the "Frame Erase" setting of the Book Copy function, the same value is automatically configured for this "Frame Erase" function. To erase all frames with the same width, specify a numeric value between 1/16 and 2 inches (0.1 and 50.0 mm) under [Frame].

  • Page 103: Book Erase - Frame Erase

    Scan Settings Book Erase - Frame Erase Press this button to configure the setting for erasing frames on a two-page spread. Reference If you have specified the frame width to be erased in the "Frame Erase" function, the same value is automatically configured for this "Frame Erase"...

  • Page 104: Binding Position

    Scan Settings Binding Position If you have selected Separation, Front Cover, or Front + Back Covers, press [Binding Position], and then select the binding position. 6.2.11 Separate Scan The scan operation can be divided into several sessions by types of originals, for example, when all pages of originals cannot be loaded into the ADF, when the originals are placed on the original glass, or when single- sided originals and double-sided originals are mixed.

  • Page 105: Original Settings

    Original Settings Original Settings Specify the type of original that is loaded, for example, if it contains mixed page sizes or Z-folded originals. Under "Original Settings", you can select two or more items at the same time. 6.3.1 Special Original The available setting items are as follows.

  • Page 106: Direction Settings - Binding Position

    Original Settings 6.3.3 Direction Settings - Binding Position Select the binding position of the original when it has punched holes or is stapled. When a double-sized original is scanned, the binding position is corrected on the back side. Item Description Auto Sets the binding position to the long side if the size is 11-11/16 inches (297 mm) or smaller, or the short side otherwise.

  • Page 107: Use/File

    Use/File...

  • Page 109: Overview Of The Use/File Operations

    Overview of the Use/File operations Use/File Overview of the Use/File operations 7.1.1 Functions of Use/File Printing a document You can print a document that was saved in a User Box in the Copy, Fax/Scan, print instruction, or Fax reception mode. You can add finishing settings such as the number of copies or 2-sided print settings when printing the document.

  • Page 110: Detail Of The Use Document Screen

    Overview of the Use/File operations 7.1.2 Detail of the Use Document screen Select the User Box where you want to print and distribute documents. The following screen is displayed. This section describes the setting items, pointing to the Public User Box as an example. Name Description [Print]...

  • Page 111: If A Password Is Specified For A User Box

    Overview of the Use/File operations 7.1.3 If a password is specified for a User Box If a password is specified for a User Box, the password entry screen appears. Enter the password, and press [OK]. d-Color MF651/551...

  • Page 112: Print

    Print Print 7.2.1 Overview of the Print tab Description of the Print tab Select the [Print] tab to display the following screen. The available setting items for "Print Settings" are as follows. Name Description [Print] Configure settings to print the selected documents. If you have selected multiple documents, the document print setting function is not available.

  • Page 113: Combine

    Print Print Press [Print] to display the following screen. In the Print screen, the two categories of the configurable items are provided: "Basic" and "Application". Name Description Basic Configure the basic settings such as the number of copies and 1-Sized or 2-Sized printing.
  • Page 114 Print 7.2.2 Print In the Print - Print Details screen, configure or change the following functions. Item Description Copies Specify the number of copies. Print Select either 1-Sided Print or 2-Sided Print. Color Configure color settings to print documents. Finishing Configure settings such as for sorting or grouping, stapling, punching, or folding or center stapling.

  • Page 115: Combine

    Print 7.2.3 Combine Document Order After selecting documents, press [Combine] to display the document order selection screen. Documents will be printed in the order they are displayed in this screen. When this screen appears, the documents are displayed in the order they were selected. Reference To change the order, select a reorder source document, then a reorder destination document.

  • Page 116: Print - Basic (Public, Personal, Or Group User Box)

    Print - Basic (Public, Personal, or Group User Box) Print - Basic (Public, Personal, or Group User Box) 7.3.1 Copies Use the keypad to enter the number of copies. The allowable range is 1 to 9999. Reference To reset the setting to 1, press the [C] key on the control panel. 7.3.2 1-Sided/2-Sided Select whether to print one side or both sides of sheets of paper.

  • Page 117: Color

    Print - Basic (Public, Personal, or Group User Box) 7.3.3 Color Configure color settings to print documents. Reference Full Color: Prints a document in full color. – You can print documents saved in this machine in full color even if they are saved in black and white. Black: Prints a document in black and white.

  • Page 118: Sort/Group

    Print - Basic (Public, Personal, or Group User Box) <When [Combine] is selected> Sort/Group Selecting Sort feeds copies by set. Selecting Group feeds copies by page. Offset Select Yes to sort sheets by set or page so that the user knows where the document is separated. When the finisher is installed, the printed sheets are fed while shifting them for each separation.

  • Page 119: Punch - Position Setting

    Print - Basic (Public, Personal, or Group User Box) Punch - Position Setting Specify hole positions. Fold/Bind Configure the following settings when a finisher is installed. Item Description Half-Fold Folds printed sheets of paper before being fed. Center Staple & Staples printed sheets of paper at two center points and folds them in two before Fold being fed.

  • Page 120: Combine

    Print - Basic (Public, Personal, or Group User Box) Select the desired function. 7.3.5 Combine A multi-page original is combined and printed on one page. Item Description 2in1 Combines a 2-page original into one page. 4in1 Combines a 4-page original into one page. You can select the combining order of original pages.

  • Page 121: Zoom

    Print - Basic (Public, Personal, or Group User Box) 7.3.6 Zoom The images can be enlarged or reduced when they are printed. Specify the magnification. Item Description Existing Setting Prints A document with the magnification that was specified when it was saved. Manual Specify the magnification between 25% and 400% on a 1% basis.

  • Page 122: Continuous Print

    Print - Basic (Public, Personal, or Group User Box) 7.3.7 Continuous Print You can select this setting if you have selected 2-Sided printing when combining and printing documents. Multiple document are printed continuously when they are combined and printed. When printing in 2-Sided mode, select whether, if printing a document ends on the front side of a sheet of paper, to start printing of the next document on the back side of the sheet or on the front side of a new sheet.

  • Page 123: Print - Application (Public, Personal, Or Group User Box)

    Print - Application (Public, Personal, or Group User Box) Print - Application (Public, Personal, or Group User Box) 7.4.1 Page Margin A margin is positioned on the top, left, or right of the printed page, assuring a punching or stapling space. Page Margin Item Description...

  • Page 124: Image Shift - Change Back Shift

    Print - Application (Public, Personal, or Group User Box) Image Shift - Change Back Shift To create a page margin in 2-Sided printing mode, press [Change Back Shift] to specify the image shift length on the back side. You can specify the shift length to move the image to the left, right, top, or bottom within 1/16 to 10 inches (0.1 to 250.0 mm) fit the page margin position.
  • Page 125 Print - Application (Public, Personal, or Group User Box) The available setting items are as follows. Item Description Front Cover/ Configure settings for front and back covers. For details, refer to the table below. Back Cover Paper Select a paper tray in the following cases. •...

  • Page 126: Sheet/Cover/Chapter Insert - Insert Sheet

    Print - Application (Public, Personal, or Group User Box) 7.4.4 Sheet/Cover/Chapter Insert - Insert Sheet Colored sheets or other type of paper are inserted before the specified pages when documents are printed. You can configure the setting to insert sheets into up to 30 positions in an original of up to 999 pages. The available setting items are as follows.

  • Page 127: Sheet/Cover/Chapter Insert - Chapters

    Print - Application (Public, Personal, or Group User Box) 7.4.5 Sheet/Cover/Chapter Insert - Chapters You can configure this setting when printing documents in 2-Sided printing mode. Documents are printed while pages are fed so that the specified pages, the first page of each chapter for example, necessarily turns to the front side.

  • Page 128: Stamp/Composition

    Print - Application (Public, Personal, or Group User Box) 7.4.6 Stamp/Composition In Stamp/Composition screen, you can configure the following functions. Item Description Date/Time The date and time of printing are printed on the pages. Page Number A page number is printed on all pages of a document. Stamp A preset character string such as "URGENT"...

  • Page 129: Stamp/Composition

    Print - Application (Public, Personal, or Group User Box) 7.4.8 Stamp/Composition - Page Number The page number is printed on all pages of the document. Setting items Item Description Starting Page Specify the starting page number. Number Starting Chapter Specify the starting chapter number. Number Page Number Select the format to display a page number.

  • Page 130: Insert Sheet Setting

    Print - Application (Public, Personal, or Group User Box) Insert Sheet Setting Specify whether to print a page number on inserted sheets. Item Description Cover Print on Front and A page number is printed on the front and back covers. Sheet Back Cover Print on Back Cover...

  • Page 131: Stamp/Composition - Stamp

    Print - Application (Public, Personal, or Group User Box) 7.4.9 Stamp/Composition - Stamp A preset character string such as "URGENT" is printed on pages. Item Description Stamp Type/Pre- Select a stamp type such as URGENT, PLEASE REPLY, or DO NOT COPY. set Stamps Pages Select whether to print the date and time on all pages or the first page only.

  • Page 132: Stamp/Composition - Copy Protect

    Print - Application (Public, Personal, or Group User Box) 7.4.10 Stamp/Composition - Copy Protect Hidden text is printed on all pages to prevent unauthorized copying. When a document printed with copy protection text is copied, the hidden text appears clearly repeated throughout the pages of the copies so that the reader knows that it is a copy.

  • Page 133: Copy Protect Type

    Print - Application (Public, Personal, or Group User Box) Copy Protect Type Item Description [Registered Press this button to apply the stamp images that were pre-registered with the utility Stamp] software. • Use "Copy Protection Utility" to register stamps. For details, refer to the relevant utility software manual.

  • Page 134: Stamp/Composition - Stamp Repeat

    Print - Application (Public, Personal, or Group User Box) 7.4.11 Stamp/Composition - Stamp Repeat Text or an image is repeatedly printed on all pages. Copy Protect stamps are used to prevent recopying. However, Stamp Repeat stamps can be recopied. You can apply up to eight strings or stamps. If you set the angle of strings or stamps to 45 degrees (or -45 degrees), however, the number of areas in which you can place strings or stamps is limited to 4.

  • Page 135: Detail Settings

    Print - Application (Public, Personal, or Group User Box) Detail Settings Press [Detail Settings] to specify the text color, density, background pattern, and other items. Item Description Text Color Select the text and background colors from black, magenta, or cyan. Density Select the density from the light, standard, or dark.

  • Page 136: Check/Change Temporarily

    Print - Application (Public, Personal, or Group User Box) Check/Change Temporarily In the Header/Footer setting screen, press [Check/Change Temporarily] to change the registered header or footer. Item Description Header Settings, Specify whether to print the header and footer. Press [Print] to configure the follow- Footer Settings ing setting.

  • Page 137: Stamp/Composition - Registered Overlay

    Print - Application (Public, Personal, or Group User Box) 7.4.13 Stamp/Composition - Registered Overlay Setting items A registered image is overlaid and printed on the specified pages. Select [Yes] to use an overlay image. Reference Overlay images can be registered in Copy mode as well as in User Box mode. An overlay image that was registered in Copy mode can be used for printing a document in the User Box.

  • Page 138: Overlay Setting

    Print - Application (Public, Personal, or Group User Box) Overlay Setting Select an overlay image and configure it settings. You can also preview the image. Item Description [Thumbnail In the thumb-nail view, you can check overlay images. In the Display Name mode, View]/[Display you can check overlay images using their file names.

  • Page 139: Send

    Send Send 7.5.1 Overview of the Transmission Settings You can use the following functions to send a document saved in a User Box. Using these functions enables you to easily send data by only registering destinations in this machine without transferring data via computers.

  • Page 140: Bind Tx

    Send Send Press [Send] to display the following screen. You can configure transmission destination and additional functions. Item Description Configure the desti- Configure the destinations. (p. 7-37) nations Configure the func- Configure the functions that can be added when transmitting docu- tions ments.

  • Page 141: Transmission Settings

    Send 7.5.2 Transmission Settings Press [Send] to specify destinations and functions that can be added when transmitting documents. Reference [Direct Input] is not displayed when Manual Destination Input is set to Restrict in "Security Settings" in the administrator mode. Item Description [Address Book] Press this button to select the recipient from the pre-registered destina-...

  • Page 142: Combine

    Send 7.5.3 Combine Document Order After selecting documents, press [Bind TX] to display the binding order selection screen. Documents will be printed in the order they are displayed in this screen. When this screen appears, the documents are displayed in the order they were selected. Reference To change the order, select a reorder source document, then a reorder destination document.

  • Page 143: Send (Public, Personal, Or Group User Box)

    Send (Public, Personal, or Group User Box) Send (Public, Personal, or Group User Box) 7.6.1 Address Book - Search Search for transmission destinations. The following methods are available to search for the registered destinations. Address Type Press this button to search for the destination by address type that was specified when the destination is registered.

  • Page 144: Index

    Send (Public, Personal, or Group User Box) Index The Index screen appears by index that was specified when they were registered. The [Index] screen is displayed when you press [Search] if [Default Address Book] is set to "Address Type" in [User Settings] - [Custom Display Settings] - [Scan/Fax Settings] in the Utility menu. [Index] is displayed.

  • Page 145: Detail Search - Search Options

    Send (Public, Personal, or Group User Box) Detail Search - Search options In the Detail Search screen, select a condition to display search options. Select the additional search conditions, and press [OK]. Reference To configure whether to display the search option screen and options displayed on that screen, use "Search Option Settings"...

  • Page 146: Direct Input - Fax

    Send (Public, Personal, or Group User Box) 7.6.3 Direct Input - Fax Enter the fax number in the touch panel. When "Confirm Address (TX)" is set to ON, you are prompted to enter the fax number again after pressing [OK]. Enter the fax number, and press [Start]. Reference For details on the Confirm Address (TX) function, refer to the "User's Guide [Network Scan/Fax/Network Fax Operations]".

  • Page 147: Direct Input - Internet Fax

    Send (Public, Personal, or Group User Box) 7.6.5 Direct Input - Internet Fax Enter the E-mail address in the touch panel. Reference You can register the frequently used user names or domain names and call them when sending E-mail messages. Before you use this function, you must register the prefix and suffix in "Administrator Settings".

  • Page 148: Direct Input - Ip Address Fax

    Send (Public, Personal, or Group User Box) 7.6.6 Direct Input - IP Address Fax Enter the IP Address Fax destination. Item Description IP Address Enter the IP address or host name of the destination. Port Number Use the keypad to enter the sending port number (using a value from 1 to 65535). Destination Ma- Select [Color] when the destination machine supports color printing.

  • Page 149: Reference

    Send (Public, Personal, or Group User Box) Reference Check the folder configuration on the destination computer. You can directly specify the destination folder if necessary. Next Destination Press this button to continuously specify another destination. d-Color MF651/551 7-43...

  • Page 150: Direct Input - Ftp

    Send (Public, Personal, or Group User Box) 7.6.8 Direct Input - FTP Directly enter the FTP address. Host Name Specify the host name or IP address of the destination in the touch panel. File Path Enter the path of the destination folder in the touch panel. User Name Enter the login user name in the touch panel.

  • Page 151: Direct Input - Webdav

    Send (Public, Personal, or Group User Box) 7.6.9 Direct Input - WebDAV Directly enter the WebDAV destination. Host Name Specify the host name or IP address of the destination in the touch panel. File Path Enter the path of the destination folder in the touch panel. User Name Enter the login user name in the touch panel.

  • Page 152: Job History

    Send (Public, Personal, or Group User Box) 7.6.10 Job History Job History displays the latest five fax destinations that this machine have sent faxes to. You can select destinations from this history. 7.6.11 Address Search The [Address Search] tab is displayed when the LDAP server is configured in Administrator Settings. Reference For details on the LDAP server setting, refer to the "User's Guide [Network Administrator]"...

  • Page 153: Ldap Search - Search

    Send (Public, Personal, or Group User Box) 7.6.12 LDAP Search - Search Enter a search keyword and press [Start Search] to search for the destination address in the specified LDAP server. 7.6.13 LDAP Search - Advanced Search Specify multiple search conditions to search for the target address. Name Enter the name in the touch panel.

  • Page 154: Company Name

    Send (Public, Personal, or Group User Box) Company Name Enter the company name in the touch panel. Department Enter the department in the touch panel. OR/AND/STARTS WITH/ENDS WITH Select the search condition from OR, AND, STARTS WITH, or ENDS WITH. 7.6.14 Overview of the Document Settings Configure document settings such as the resolution or file type.

  • Page 155: Document Settings - File Type

    Send (Public, Personal, or Group User Box) 7.6.16 Document Settings - File Type Specify the file type of data being transmitted. File Type The available file types are as follows. Item Description Saves data in PDF format. Compact PDF Further compressed PDF file. This format is useful when saving a scanned full color data.

  • Page 156: Encryption

    Send (Public, Personal, or Group User Box) Encryption When you select "PDF" or "Compact PDF" for the file type, specify the encryption level. Item Description Encryption Level Select the encryption level. Password Required when [Password] is selected in "Encryption Type". Enter the password necessary to open encrypted data (up to 32 characters).
  • Page 157 Send (Public, Personal, or Group User Box) <When [High level] is selected> Item Description Printing Allowed Select whether to allow or restrict printing data. [Low Resolution] appears when the Encryption Level is set to "High level". Enable copying of Select whether to allow or restrict extracting text images. text, images and other content Press [Forward...

  • Page 158: Stamp Composition

    Send (Public, Personal, or Group User Box) Item Description Changes Allowed Select the permission level about changes to the document, including signing, en- tering, or commenting data. Stamp Composition Press this button to select how to compose the contents to be added in Stamp/Composition. Item Description Image...

  • Page 159: Overview Of The Communication Settings

    Send (Public, Personal, or Group User Box) 7.6.18 Overview of the Communication Settings Configure communication lines, digital signature, and other communication settings. 7.6.19 Communication Settings - Line Setting Description of Line Settings Configure line settings for fax transmission. Overseas TX Faxes are sent to locations with poor communication conditions at a lower baud rate.

  • Page 160: Ecm Off

    Send (Public, Personal, or Group User Box) ECM OFF The Error Correction Mode (ECM) is turned off when sending data. ECM is an error correction mode defined by ITU-T (International Telecommunication Union - Telecommunication Standardization Sector). Fax machines equipped with the ECM feature communicate with each other, confirming that the data sent is free of errors.

  • Page 161: Communication Settings - E-Mail Settings

    Send (Public, Personal, or Group User Box) 7.6.20 Communication Settings - E-Mail Settings E-mail Settings Specify the document name, subject, From address and message body for sending e-mail messages. Document Name The name of the file to be saved is displayed. This document name can also be specified in the [File Document] screen.

  • Page 162: From

    Send (Public, Personal, or Group User Box) From Displays the E-mail address of the administrator specified in the Utility menu. To change the contents, press [Direct Input]. Reference The E-mail address of this machine is used for Internet faxing. You cannot directly enter the address when "Change the "From" Address" is set to Restrict in [Administrator Settings] - [System Settings] - [Restrict User Access] - [Restrict Access to Job Settings].

  • Page 163: Communication Settings - Url Notification Setting

    Send (Public, Personal, or Group User Box) 7.6.21 Communication Settings - URL Notification Setting URL Notification Use the URL Notification function to specify the E-mail address to be notified about the completion of a job and data location. The URL contains information for linking to a User Box. Click the link in the text to directly move to the User Box screen.

  • Page 164: Communication Settings - Communication Method Settings

    Send (Public, Personal, or Group User Box) 7.6.22 Communication Settings - Communication Method Settings Specify how to send or receive data. Timer transmission (Timer TX) Specify the sending time. Transmitting faxes in discount telephone rate hours such as late at night or early in the morning will reduce the cost.

  • Page 165: Password Transmission (Password Tx)

    Send (Public, Personal, or Group User Box) Password transmission (Password TX) Use this function to send a document by attaching a password. If the recipient's fax machine is set to closed network reception, the sender's fax machine should transmit the same password as used for the closed network reception.

  • Page 166: Communication Settings - E-Mail Encryption

    Send (Public, Personal, or Group User Box) 7.6.23 Communication Settings - E-mail Encryption This item is displayed when "S/MIME Communication Settings" is set to "ON" in "Administrator Settings" - "Network Settings" - "E-mail Settings". Specify whether to encrypt E-mails to be sent from this machine. Reference For details on the S/MIME Communication Settings, refer to the "User's Guide [Network Administrator]".

  • Page 167: Overview Of The Application Settings

    Send (Public, Personal, or Group User Box) 7.6.26 Overview of the Application settings Configure the other settings (Stamp/Composition, and Send & Print) that are available for sending documents. 7.6.27 Application - Stamp/Composition - Date/Time For the setting procedure, refer to page 7-22. 7.6.28 Application - Stamp/Composition - Page Number For the setting procedure, refer to page 7-23.

  • Page 168: Application - Send & Print

    Send (Public, Personal, or Group User Box) 7.6.31 Application - Send & Print Specify whether to print documents while being sent. Also configure print settings. Item Description Copies Use the keypad to enter the number of copies. A number between 1 and 9999 can be specified.

  • Page 169: Filing Settings (Public, Personal, Or Group User Boxes)

    Filing Settings (Public, Personal, or Group User Boxes) Filing Settings (Public, Personal, or Group User Boxes) 7.7.1 Overview of the Filing Settings You can rename or delete documents saved in a Public, Personal, or Group User Box so that the documents in the box are organized.

  • Page 170: Deleting Documents

    Filing Settings (Public, Personal, or Group User Boxes) 7.7.2 Deleting documents You can delete unnecessary files, for example the files you have already printed. You can select multiple files and delete them at the same time. After checking document details, press [Yes], then [OK]. 7.7.3 Edit Name Rename a saved document.

  • Page 171: Copy

    Filing Settings (Public, Personal, or Group User Boxes) 7.7.5 Copy Copy the data of a saved document to another User Box. For the destination User Box, a Public , Personal, or Group User Box can be selected. Select the destination User Box, check document data, and then press [Start] on the control panel or [Start] in the touch panel.

  • Page 172: Preview

    Filing Settings (Public, Personal, or Group User Boxes) Preview In the Document Details screen, press [Preview] to check the preview image of the saved document. You can view the image at full size or at a size of 2, 4 or 8 times the normal size. After you have changed the display size, use the scroll bars located in the right and the bottom of the image to view to the desired portion.

  • Page 173: Application

    Application Application 7.8.1 Overview of the Application settings You can edit a document saved in a Public, Personal, or Group User Box by changing the order of or delete pages in the document. You can also register the image of a saved document to be overlaid on the printed data.

  • Page 174: Edit Document

    Application 7.8.2 Edit Document Select a document and press [Edit Document]. The Edit Document screen is displayed. To view the image of a document page before editing it, press the [Preview/Set Range]. For details, refer to page 7-73. Edit Document - Delete Page You can delete a specific page from a saved document.

  • Page 175: Edit Document - Rotate Page

    Application Check the information of the displayed screen. To delete the pages, select [Yes] and press [OK]. The selected pages are deleted and the document is saved. Edit Document - Rotate Page You can rotate the specified pages in a saved document. When a double-sided original has been scanned, the top and bottom may be reversed page by page or the orientation may be different depending on the original orientation.
  • Page 176 Application While checking the preview image, select the rotation angle. % You can select a rotation angle from left 90 degrees, right 90 degrees, and 180 degrees. % In this example, "Left 90°" is selected. Press [OK]. If you are sure to rotate the selected pages, press [Start] or the [Start] key on the control panel. % In the example, the specified pages (pages 1 and 2) have been rotated.

  • Page 177: Edit Document - Move Page

    Application Edit Document - Move Page You can change the order of the pages within a saved document by moving the specified pages. You cannot rotate the only page of a document. You will be unable to restore the pages because they are overwritten when they are moved. If you will need the unchanged version of the document, make a backup copy of the document in advance.
  • Page 178 Application If you are sure to move the selected page, press [Start] or the [Start] key on the control panel. % At this time, the document data is not changed. Check the information of the displayed screen. To move the page, select [Yes] and press [OK]. The selected page is moved and the document is saved.

  • Page 179: Preview/Set Range

    Application Preview/Set Range You can specify a range of pages and check preview images when the selected document consists of multiple pages. You can also change the display size. Item Description Prev. Page] Moves to the previous page. [Next Page Press this button to move to the next page.

  • Page 180: Preview/Specify By Input

    Application Preview/Specify by Input This item is displayed when [Move Page] is selected. When too many pages are saved, specify the destination page by entering the page number. The following shows a procedure to specify the destination of the move operation.

  • Page 181: Register Overlay

    Application Specify the insertion position. % To move before the displayed page, press [Before]. % To move after the displayed page, press [After]. Press [OK]. 7.8.3 Register Overlay Register a document saved in a User Box as an overlay image. You can overlay the selected image to a printed document using [Stamp/Composition] in the Print tab.

  • Page 182: Register Overlay - New

    Application Register Overlay - New Register a new overlay image. Select a document and press [Register Overlay]. Press an unregistered image button and press [New]. Enter the name of the overlay image to be registered, and press [OK]. % You can enter up to 16 characters. Press [Start].

  • Page 183: Register Overlay - Overwrite

    Application Register Overlay - Overwrite You can overwrite the registered overlay image with new one. Select a document and press [Register Overlay]. Press the image button to be overwritten, and press [Overwrite]. Check the displayed message, select [Yes] and press [OK]. Press [Start].

  • Page 184: Detail Settings

    Application Detail Settings Configure the density or color of the newly registered or overwritten overlay image. Select the button of a target overlay image, and press [Detail Settings]. After configuring settings, press [OK]. Item Description [Density] Specify the density of the image. Use the keypad to enter the density using a value between 20 and 100%.

  • Page 185: Bulletin Board User Box (System User Box)

    Bulletin Board User Box (System User Box) Bulletin Board User Box (System User Box) 7.9.1 Overview of the Bulletin Board User Boxes The Bulletin Board User Box is used to register a browsing document. A document registered in the Bulletin Board User Box is sent by the polling transmission function when a polling request is issued from the remote machine.

  • Page 186: Polling Tx User Box (System User Box)

    Polling TX User Box (System User Box) 7.10 7.10 Polling TX User Box (System User Box) 7.10.1 Overview of the Polling Transmission User Boxes The Polling TX User Box is used to save a document to be sent in response to a request from a receiver. The process of sending and then saving a specific document to the Polling TX User Box is called polling transmission.

  • Page 187: Secure Print User Box (System User Box)

    7.11 Secure Print User Box (System User Box) 7.11 Secure Print User Box (System User Box) 7.11.1 Overview of the Secure Print User Box The Secure Print User Box is used to save a document that was printed with the specified ID and password. To print a document, you must enter the ID and password.

  • Page 188: Print - Printing

    Secure Print User Box (System User Box) 7.11 7.11.4 Print - Printing You can add some functions to a document saved in the Secure Print User Box when printing the document. Copies Use the keypad to enter the number of copies. A number between 1 and 9999 can be specified. Print Select 1-Sided or 2-Sided.

  • Page 189: Filing Settings

    7.11 Secure Print User Box (System User Box) 7.11.5 Filing Settings You can handle a document saved in the Secure Print User Box. Reference To delete all documents in the Secure Print User Box at a time, select "User Box Settings" - "Delete Secure Print Documents"...

  • Page 190: Memory Rx User Box (System User Box)

    Memory RX User Box (System User Box) 7.12 7.12 Memory RX User Box (System User Box) 7.12.1 Overview of the Memory RX User Box The Memory RX User Box is used to save a received document in the memory and print it as required. When memory reception is enabled, a received document is automatically saved in the Memory RX User Box.

  • Page 191: Annotation User Box (System User Box)

    7.13 Annotation User Box (System User Box) 7.13 Annotation User Box (System User Box) 7.13.1 Overview of the Annotation User Box Annotation User Boxes are used to automatically assign a number to a saved documents and add the number when printing or sending the document. You can pre-register the number to be assigned when creating the User Box and change it when printing or sending documents.

  • Page 192: Print - Sheet/Cover/Chapter Insert - Insert Sheet

    Annotation User Box (System User Box) 7.13 7.13.5 Print - Sheet/Cover/Chapter Insert - Insert Sheet For the setting procedure, refer to page 7-20. 7.13.6 Print - Sheet/Cover/Chapter Insert - Chapters For the setting procedure, refer to page 7-21. 7.13.7 Print - Stamp/Composition - Date/Time For the setting procedure, refer to page 7-22.

  • Page 193: Send - Direct Input - Pc (Smb)

    7.13 Annotation User Box (System User Box) 7.13.19 Send - Direct Input - PC (SMB) For the setting procedure, refer to page 7-42. 7.13.20 Send - Direct Input - FTP For the setting procedure, refer to page 7-44. 7.13.21 Send - Direct Input - WebDAV For the setting procedure, refer to page 7-45.

  • Page 194: 7.13.33 Send - Communication Settings - Digital Signature

    Annotation User Box (System User Box) 7.13 7.13.33 Send - Communication Settings - Digital Signature For the setting procedure, refer to page 7-60. 7.13.34 Send - Communication Settings - Fax Header Settings For the setting procedure, refer to page 7-60. 7.13.35 Send - Application - Stamp/Composition - Date/Time For the setting procedure, refer to page 7-61.

  • Page 195: Density

    7.13 Annotation User Box (System User Box) Density Select the density for the annotation numbers to be printed. Number Type Select the output format (number of digits) for the annotation numbers to be printed. Print Position Select the printing position. d-Color MF651/551 7-89...

  • Page 196: 7.13.40 Filing Settings

    Annotation User Box (System User Box) 7.13 7.13.40 Filing Settings You can handle a document saved in an Annotation User Box. The available setting items are as follows. Item Description Delete Deletes an unnecessary document such as a document that you have printed. Edit Name Renames a saved document.

  • Page 197: Fax Retransmit User Box (System User Box)

    7.14 Fax Retransmit User Box (System User Box) 7.14 Fax Retransmit User Box (System User Box) 7.14.1 Overview of the Fax Retransmit User Box The Fax Retransmit User Box is used to save a document, which was unable to be sent after the number of redials reached the value specified in Line Parameter Settings because the remote machine was busy when sending the fax for a predetermined time period.

  • Page 198: Filing Settings - Delete

    Fax Retransmit User Box (System User Box) 7.14 7.14.4 Filing Settings - Delete Stop retransmission and delete the target document. Select a document and press [Delete]. 7-92 d-Color MF651/551...

  • Page 199: Password Encrypted Pdf User Box (System User Box)

    7.15 Password Encrypted PDF User Box (System User Box) 7.15 Password Encrypted PDF User Box (System User Box) 7.15.1 Overview of the Password Encrypted PDF User Box When you use Web Connection or Direct Print to print a PDF file that has been saved with a password configured, or you print an encrypt PDF data that has been saved in the external memory, the data is automatically saved in the Password Encrypted PDF User Box.

  • Page 200: Overview Of The Id & Print User Box

    ID & Print User Box (System User Box) 7.16 7.16 ID & Print User Box (System User Box) 7.16.1 Overview of the ID & Print User Box Viewing documents This User Box is displayed when user authentication is enable. A document saved in this User Box can be printed by the user of the document when the user is logged in to the machine.

  • Page 201: Print - Print

    7.16 ID & Print User Box (System User Box) 7.16.2 Print - Print Select a document to be printed, and press [Print]. Select whether to delete the document after printing. 7.16.3 Filing Settings - Delete Select a document to be deleted, and press [Delete]. d-Color MF651/551 7-95...
  • Page 202 External Memory (System User Box) 7.17 7.17 External Memory (System User Box) 7.17.1 External memory device Supported external memory devices Requirements for external memory devices of this machine are as follows. USB flash memory device that supports the USB (1.1/2.0) interface FAT32-formatted memory device Connecting the external memory device Use the USB connector on the side that is near the control panel.
  • Page 203 7.17 External Memory (System User Box) Entering a file path In the touch panel, you can specify the file path to the folder containing the document to be printed. Press [File Path], and enter the file path. Reference Make sure that the total length of the file path and file name do not exceed 250 characters. If the number of characters exceeds the limit, the file list is not displayed.
  • Page 204 External Memory (System User Box) 7.17 7.17.3 Print - Basic Press [Print] to display the following screen. Copies Use the keypad to enter the number of copies. A number between 1 and 9999 can be specified. Color Specify whether to print the document in color or black and white. Print Select 1-Sided or 2-Sided.

  • Page 205: Stamp/Composition - Date/Time

    7.17 External Memory (System User Box) 7.17.4 Print- Application Stamp/Composition - Date/Time For the setting procedure, refer to page 7-22. Stamp/Composition - Page Number For the setting procedure, refer to page 7-23. Stamp/Composition - Stamp For the setting procedure, refer to page 7-25. Stamp/Composition - Copy Protect For the setting procedure, refer to page 7-26.
  • Page 206 External Memory (System User Box) 7.17 7-100 d-Color MF651/551...

  • Page 207: User Box Settings

    User Box Settings...

  • Page 209: Menu Tree Of User Box Settings

    Menu tree of User Box Settings User Box Settings Menu tree of User Box Settings The following shows the menus and items used to configure User Box settings in the Utility menu. 8.1.1 User mode First level Second level Third level Fourth level 1 One-Touch/Us- 2 Create User Box...

  • Page 210: Administrator Settings

    Menu tree of User Box Settings 8.1.2 Administrator Settings First level Second level Third level Fourth level 1 System Settings 0 User Box Set- 1 Delete Unused User Box (p. 8-16) tings (p. 8-16) 2 Delete Secure Print Documents (p. 8-16) 3 Auto Delete Secure Document (p.
  • Page 211 Menu tree of User Box Settings First level Second level Third level Fourth level 4 User Authenti- 2 User Authenti- 1 Administrative ID & Print Settings cation/Account cation Settings Settings (p. 8-21) Track Security Settings 2 User Box Administrator Setting (p. 8-22) 4 Security Details Security Print Only(p.

  • Page 212: User Mode Settings

    User mode settings User mode settings 8.2.1 Creating a User Box Public, Personal, or Group User Box Create a Public, Personal, or Group User Box. You can configure the following items when create a User Box. Reference To change the setting of a created User Box, select the target User Box and press [Edit]. If [Edit] is selected, you cannot change the User Box number.

  • Page 213: Delete Empty User Box(Es) (Administrator Settings)

    User mode settings Page (2/2) Item Description Auto Document Delete Automatically deletes a document when the specified time elapsed after a Time document was created in a User Box. Specify the time required to delete a document. • In Delete Time, you can specify the time in addition to the number of days.

  • Page 214: Bulletin Board User Box

    User mode settings Bulletin Board User Box Create a Bulletin Board User Box. You can create up to 10 Bulletin Board User Boxes. The available setting items are as follows. Reference To change the setting of a created User Box, select the target User Box and press [Edit]. If [Edit] is selected, you cannot change the User Box number.

  • Page 215: Relay User Box

    User mode settings Item Description Auto Document Delete Automatically deletes a document when the specified time elapsed after a Time document was created in a User Box. Specify the time required to delete a document. • In Delete Time, you can specify the time in addition to the number of days.

  • Page 216: Custom Display Settings - User Box Setting

    User mode settings 8.2.2 Custom Display Settings - User Box Setting You can customize the User Box screen to fit your operating environment. Default Tab Specify the User Box page to be displayed after pressing [User Box] key on the control panel. Reference Public: Displays the Public User Box page.

  • Page 217: Administrator Settings

    Administrator Settings Administrator Settings 8.3.1 User Box permissions User types This machine is intended for users of various positions. The User Box function therefore provides "User Box administrator" in addition to the administrator of this machine. The following shows the users and their available User Box types.

  • Page 218: Creating A User Box

    Administrator Settings 8.3.2 Creating a User Box You can register a new User Box. The following describes the types of the User Boxes that can be registered. Reference Disabling User Authentication or Account Track saves the User Box registered as a Personal or Group User Box as a Public User Box.

  • Page 219: Creating Annotation User Box

    Administrator Settings 8.3.6 Creating Annotation User Box Create an Annotation User Box. You can configure the following items when create a User Box. Reference To change the setting of a created User Box, select the target User Box and press [Edit]. If [Edit] is selected, you cannot change the User Box number.
  • Page 220 Administrator Settings Page (2/3) Item Description Count Up Select whether to count the annotation number by job or by page. Secondary Field Adds text to the number to be printed (up to 20 characters). Date/Time Select the format to display the date and time to be printed. Density Select the density of the annotation numbers to be printed.

  • Page 221: Maximum Number Of User Boxes

    Administrator Settings 8.3.7 Maximum Number of User Boxes Specify the maximum number of User Boxes that can be created for each user. Public, Personal, or Group User Box Select [Public], [Personal], or [Group] depending on User Authentication or Account Track settings. Max.

  • Page 222: User Box Setting

    Administrator Settings 8.3.8 User Box Setting Delete Unused User Box Delete a User Box with no document saved, as an unnecessary User Box. To delete a User Box, confirm the message that appears and select [Yes]. Delete Secure Print Documents This function deletes all documents saved in the Secure Print User Box.

  • Page 223: Auto Delete Secure Document

    Administrator Settings Auto Delete Secure Document Select the period from a time a security document is saved to a time it is deleted automatically. Reference In Delete Time, specify 5 minutes to 12 hours (on a 1-minute basis), 1 day, 2 days, 3 days, 7 days, or 30 days.

  • Page 224: Id & Print Delete Time

    Administrator Settings ID & Print Delete Time Select the period from a time a document is saved in the ID & Print User Box to a time it is deleted automatically. Reference In Delete Time, specify 5 minutes to 12 hours (on a 1-minute basis), 1 day, 2 days, 3 days, 7 days, or 30 days.

  • Page 225: External Memory Function Settings

    Administrator Settings External Memory Function Settings Set the function of the external memory connected to this machine to ON or OFF. Reference A function to save a document in external memory is set to OFF (not saved) in the factory setting. It is also set to OFF (not saved) in the user function setting when User Authentication is enabled.

  • Page 226: Id & Print Delete After Print Setting

    Administrator Settings ID & Print Delete after Print Setting Select whether to check that the document saved in the ID & Print User Box has been deleted after printed. Reference To check with the user whether to delete the target document, select [Confirm with User]. To delete the target document without checking with the user after printing, select [Always Delete].

  • Page 227: Id & Print Settings

    Administrator Settings ID & Print Settings Configure settings for ID & Print User Box. Item Description ID & print [ON]: Saves all the Normal Print and Authentication & Print jobs, which were requested from a registered user, in the ID & Print User Box. [OFF]: Saves the Authentication &...

  • Page 228: User Box Administrator Setting

    Administrator Settings 8.3.9 User Box Administrator Setting The User Box administrator is available when User Authentication is enabled. If you log in to this machine as the User Box administrator, you can reference the contents of all the created User Boxes regardless of whether the password is specified.

  • Page 229: Security Details

    Administrator Settings 8.3.10 Security Details Security Print Only Use this setting to specify to enable only Secure Print when issuing the print command from the printer driver. To print a document, you must enter the ID and password. 8.3.11 HDD Settings Check HDD Capacity You can check the occupied and free spaces in the HDD.

  • Page 230: Overwrite Temporary Data

    Administrator Settings Overwrite Temporary Data You can specify how to overwrite and delete HDD data. When image data saved in the HDD becomes unnecessary, this function overwrites meaningless data in all areas that contain the image data to destroy the original data. This function also destroys the non-image data structure to prevent a data leak when the installed HDD has been stolen.

  • Page 231: Overwrite All Data

    Administrator Settings Overwrite All Data This function overwrites and deletes all data in the total capacity of the HDD. This function is available when disposing of this machine. Before performing this function, be sure to consult your service representative. While overwriting and deleting data, do not turn the main power switch off and on. To overwrite and delete data, select the HDD overwrite method, and press [Delete].

  • Page 232: Hdd Lock Password

    Administrator Settings HDD Lock Password You can specify the password to lock the HDD. Be sure to keep the specified password carefully so that you will never forget it. Forgetting the password will require a large amount of recovery work. Specify the password, and reboot this machine.

  • Page 233: Format Hdd

    Administrator Settings Format HDD This function formats the HDD. To turn the main power switch off and on, first turn the main power off, and then turn it on after 10 or more seconds have elapsed. Not doing so may result in an operation failure. To format the HDD, select [Yes] to follow the displayed messages.

  • Page 234: Stamp Settings

    Administrator Settings 8.3.12 Stamp Settings Apply Stamps This function applies the predetermined stamp to all documents to be output from this machine, ensuring security. Specify whether to apply a stamp when printing or sending. To apply stamps, select [Apply], and then configure settings for the stamp to be added continuously.

  • Page 235: Web Connection

    Web Connection...

  • Page 237: Using Web Connection

    Using Web Connection Web Connection Using Web Connection Web Connection is a device control utility provided by the HTTP server built in the printer controller. Using a Web browser on a computer connected to the network, you can change machine settings and check the status of the machine.

  • Page 238: Web Browser Cache

    Using Web Connection 9.1.3 Web browser cache The Web browser has the cache function; therefore, the latest information may not be shown in the page displayed using Web Connection. Using the cache function may result in an operation failure. When using Web Connection, disable the cache function on the Web browser.

  • Page 239: Login And Logout

    Login and logout Login and logout 9.2.1 Login and logout flows Accessing with Web Connection displays the login page when User Authentication or Account Track is enabled, and displays the login page in the public user mode when User Authentication or Account Track is not enabled.
  • Page 240 Login and logout Login as an administrator again. d-Color MF651/551...

  • Page 241: When User Authentication Or Account Track Is Enabled

    Login and logout When User Authentication or Account Track is enabled If Authentication Manager is used for authentication, ask your server administrator about the login procedure. The User Authentication or Account Track page appears. Enter the required items to log in. To log in as a different user or as an administrator, log out once.
  • Page 242 Login and logout Log in again. d-Color MF651/551...

  • Page 243: Logout

    Login and logout 9.2.2 Logout Click [Logout] or [To Login Screen] at the upper right of the window. A logout confirmation page appears. Click [OK] to return to the login page. Reference The login page that appears differs depending on whether Authentication is enabled in this machine. When logged in as a public user, [To Login Screen] appears.

  • Page 244: Logging In As A Public User

    Login and logout Logging in as a public user If user authentication is not enabled on the machine, you will be logging in as a public user. In the login page, select "Public User", and click [Login]. 9-10 d-Color MF651/551...

  • Page 245: Logging In As A Registered User

    Login and logout Logging in as a registered user Specify the registered user name and password to log in when User Authentication is enabled in this machine. In the login page, enter the user name and the password, and click [Login]. Reference If Account Track is enabled, also enter the account name and password.

  • Page 246: Logging In To Administrator Mode

    Login and logout Logging in to administrator mode To configure the system or network setting, log in to the administrator mode. In the login page, select "Administrator" and click [Login]. Enter the administrator password in the page that appears, and then click [OK]. Reference Logging in to the administrator mode locks the control panel of this machine, and you will not be able to use it.

  • Page 247: Logging In As A User Box Administrator

    Login and logout Logging in as a User Box administrator You can log in to the user mode as an administrator to delete a job when User Authentication is enabled in this machine. If necessary, you can log in to the user mode as a User Box administrator when the User Box administrator is enabled using the control panel.

  • Page 248: Page Configuration

    Page Configuration Page Configuration Clicking an item in the top menu after logging in to Web Connection shows the linked information in the following configuration. This example shows the items in Information - Device Information. Reference The contents of the Web Connection pages vary depending on the options installed in this machine or the settings of this machine.
  • Page 249 Page Configuration Item Description Help Click this icon to display the page specified in the Online Help Website. For the specified pages, refer to "Online Assistance" in page 9-16. Refresh Click this icon to refresh the information displayed in the page. Icon Select the category of the item to be displayed.

  • Page 250: User Mode Overview

    User Mode Overview User Mode Overview Logging in to the user mode enables you to configure the following functions. 9.4.1 Information Reference For the other information about the user mode, refer to the Web Connection Help on the Utilities DVD-ROM. Item Description Device Information...

  • Page 251: Job

    User Mode Overview 9.4.2 Item Description Current Jobs Enables you to check the currently executed job or queued jobs. Job History Enables you to check the executed jobs. Communication List Enables you to check the completed transmission and reception jobs. d-Color MF651/551 9-17...

  • Page 252: User Boxes

    User Mode Overview 9.4.3 User Boxes Reference For details on how to handle User Boxes, refer to page 9-22. Item Description Open User Box Opens the currently created User Box (Public, Personal, or Group User Box) to enable you to print, send, or download a document saved in the User Box or to change the User Box setting.

  • Page 253: Direct Print

    User Mode Overview 9.4.4 Direct Print Item Description Direct Print Specify a file saved in the computer to print it using this machine. d-Color MF651/551 9-19...

  • Page 254: Store Address

    User Mode Overview 9.4.5 Store Address "Store Address" may not be displayed depending on settings in the administrator mode. Item Description Address Book Enables you to check the address book registered in this machine or to register and change an address. Group Enables you to check the group address book registered in this machine or to register and change an address.

  • Page 255: Customize

    User Mode Overview 9.4.6 Customize This function registers display settings for each user. Item Description Option Enables you to configure the settings displayed in the initial page after log- ging in to this machine. d-Color MF651/551 9-21...

  • Page 256: Handling A Document In A User Box

    Handling a document in a User Box Handling a document in a User Box The [Open User Box] menu supports the following functions. Listing the documents saved in a User Box Printing a document Sending a document to another machine Downloading and saving document data in your computer Moving or copying a document to another User Box Deleting a document...

  • Page 257: File List

    Handling a document in a User Box <User Box List> Item Description Search from Index Displays a list of User Boxes for each index, which was selected when cre- ating a User Box. Page (Display by 50 cases) When this machine contains 50 or more User Boxes, specify the desired page to change the display.

  • Page 258: Printing A Document

    Handling a document in a User Box Item Description [Change the display] Select the target operation, and click this button to display the "Select" check box for the document that can be handled by the target function. Select Displays a check box for the document that can be handled by the selected function.
  • Page 259 Handling a document in a User Box Select the check box of the target document, and click [Print Setting]. d-Color MF651/551 9-25...
  • Page 260 Handling a document in a User Box Configure print settings. Item Description Change order Displayed when multiple documents are selected. This function enables you to change the printing order. Click the target document, and select [Top], [Up], [Down], [Bottom], or [Undo]. When checking a thumbnail image for each document, click [Thumbnail View].
  • Page 261 Handling a document in a User Box % If multiple documents are selected while Combine is set to "OFF", Basic Setting and Application Setting will become unavailable. % [Save Print Settings] is not displayed when multiple documents are selected. Click [OK]. Printing starts.

  • Page 262: Sending A Document To Another Machine

    Handling a document in a User Box 9.5.3 Sending a document to another machine Select "Specify operation" - "Send to other Device", and click [Change the display]. The "Select" check box is displayed for documents that can be sent. 9-28 d-Color MF651/551...
  • Page 263 Handling a document in a User Box Select the check box of the target document, and click [TX Setting]. d-Color MF651/551 9-29...
  • Page 264 Handling a document in a User Box Configure send settings. 9-30 d-Color MF651/551...

  • Page 265: Downloading Document Data To Your Computer

    Handling a document in a User Box Item Description Specify destination Click [Search from List] to select the destination in the address book. When checking the destination list, click [Check Destination]. Change order Displayed when multiple documents are selected. This function enables you to change the sending order.
  • Page 266 Handling a document in a User Box Select the check box of the target document, and click [Download Setting]. Configure settings. 9-32 d-Color MF651/551...
  • Page 267 Handling a document in a User Box Item Description Change order Displayed when multiple documents are selected. This function collects pages in the order in which they are displayed, and prints them as one doc- ument. If necessary, you can change that order. Click the target document, and select [Top], [Up], [Down], [Bottom], or [Undo].

  • Page 268: Moving Or Copying A Document To Another User Box

    Handling a document in a User Box 9.5.5 Moving or copying a document to another User Box Select "Specify operation" - "Move/Copy", and click [Change the display]. The "Select" check box is displayed for the available documents. 9-34 d-Color MF651/551...
  • Page 269 Handling a document in a User Box Select the check box of the target document, and click [Move/Copy Setting]. % You cannot select multiple documents. Configure settings. Item Description User Box Number Select the User Box to move or copy a document from the User Box List. Copy Select this check box to copy a document to the target User Box.

  • Page 270: Deleting A Document

    Handling a document in a User Box 9.5.6 Deleting a document Select "Specify operation" - "Delete", and click [Change the display]. The "Select" check box is displayed for the available documents. 9-36 d-Color MF651/551...
  • Page 271 Handling a document in a User Box Select the check box of the target document, and click [Delete]. % To select or unselect all documents, select the "Check/Uncheck" check box. Check the document name to be deleted, and click [OK]. % When checking a thumbnail image for each document, click [Thumbnail View].

  • Page 272: Administrator Mode Overview

    Administrator Mode Overview Administrator Mode Overview Logging in to the administrator mode enables you to use the following functions. Reference For details on the administrator mode, refer to the "User's Guide [Network Administrator]". 9.6.1 Maintenance Item Description Meter Counter Enables you to check the meter count of this machine. ROM Version Enables you to check the ROM version.

  • Page 273: System Settings

    Administrator Mode Overview Item Description Reset Clears all settings for the network, controller and destinations. License Settings Allows you to issue a license and enable functions. Also, a request code can be issued. Edit Font/Macro Adds font or macro. 9.6.2 System Settings Reference To use this machine as a scanner with the application software under TWAIN, install the dedicated...

  • Page 274: Security

    Administrator Mode Overview 9.6.3 Security Item Description PKI Settings Register device certificates and configure the SSL, protocol, or external certificate settings. Certificate Verification Set- Specify the items to validate a certificate. tings Address Reference Setting When giving destination access permission, configure settings to specify an reference allowed group or access a public user.

  • Page 275: User Authentication/Account Track

    Administrator Mode Overview 9.6.4 User Authentication/Account Track Item Description Authentication Method Configure the User Authentication or Account Track setting in this ma- chine. To enable authentication, configure the number of assigned counters or the When # of Jobs Reach Maximum setting. User Authentication Set- When enabling User Authentication, register the target user or configure tings...

  • Page 276: Network

    Administrator Mode Overview 9.6.5 Network Item Description TCP/IP Setting Configure the TCP/IP setting when connecting this machine via network. E-Mail Setting Configure the settings to perform the E-mailing or I-Fax extension function. 9-42 d-Color MF651/551...
  • Page 277 Administrator Mode Overview Item Description LDAP Setting Configure the settings to register the LDAP server. IPP Setting Configure the IPP print setting. FTP Setting Configure the settings to use this machine as an FTP client or server. SNMP Setting Configure SNMP settings. SMB Setting Configure the SMB client, WINS, or SMB print setting.

  • Page 278: User Boxes

    Administrator Mode Overview 9.6.6 User Boxes Logging in to the administrator mode enables you to handle a User Box without entering the password when opening it. Item Description Open User Box Opens the currently created User Box (Public, Group, or Personal User Box) to enable you to change the User Box setting.

  • Page 279: Printer Settings

    Administrator Mode Overview 9.6.7 Printer Settings Item Description Basic Setting Specify the default values of the printer. PCL Setting Specify the default values in the PCL mode. PS Setting Specify the default values in the PS mode. TIFF Setting Specify the paper to print TIFF images. XPS Settings Configure the XPS print settings.

  • Page 280: Store Address

    Administrator Mode Overview 9.6.8 Store Address Item Description Address Book Enables you to check the address book registered in this machine or to register and change an address. Group Enables you to check the group address book registered in this machine or to register and change an address.

  • Page 281: Fax Settings

    Administrator Mode Overview 9.6.9 Fax Settings Item Description Header/Footer Position Configure the setting to print the sender or receiving information. Line Parameter Setting Specify the fax line such as Dialing Method. TX/RX Settings Configure the paper, User Box, and other settings for sending or receiving data.
  • Page 282 Administrator Mode Overview 9-48 d-Color MF651/551...

  • Page 283: Appendix

    Appendix...

  • Page 285: Error Message List

    10.1 Error message list Appendix 10.1 Error message list If an error message appears, perform the corresponding operation described below. Message Cause and remedy Unable to connect to the net- A connection to the network could not be established. Make sure that work.

  • Page 286: Glossary

    Glossary 10.2 10.2 Glossary Term Description 10BASE- A set of specifications under the Ethernet standards. T/100BASE- Those cables that consist of twisted copper wire pairs are used. The transmis- TX/1000BASE-T sion speed of 10Base-T is 10 Mbps, of 100Base-TX is 100 Mbps, and of 1000Base-T is 1000 Mbps.
  • Page 287 10.2 Glossary Term Description DPI (dpi) The acronym for Dots Per Inch, a unit of resolution used for printers and scan- ners. It indicates the number of dots used to represent an inch. The higher this value, the higher the resolution. Driver Software that works as a bridge between a computer and a peripheral device.
  • Page 288 Glossary 10.2 Term Description Plug-and-play A mechanism of detecting a peripheral device immediately when it is connected to a computer, and searching an appropriate driver automatically, so that the de- vice becomes in operable. Port Number A number used to identify the transmission port assigned to each process run- ning on a computer on the network.

  • Page 289: Index

    Index...

  • Page 291: Index By Item

    11.1 Index by item Index 11.1 Index by item Creating a User Box 8-12 Numerics 8-10 Custom Display Settings 1-Sided/2-Sided 7-10 Custom Size 6-12 9-21 Customize Accessing 7-37 Address Book - Search 7-22 Date/Time Address Search 7-46 8-10 Default Tab 7-37 Address Type Delete Empty User Box(es) (Administrator Settings)
  • Page 292 Index by item 11.1 7-40 Last Name 7-47 7-60 7-47 Fax Header Settings LDAP Search - Advanced Search 7-47 7-47 Fax Number LDAP Search - Search 7-91 Fax Retransmit User Box Left panel 9-47 7-53 Fax Settings Line Setting F-Code transmission 7-59 9-23 File List...
  • Page 293 11.1 Index by item 7-12 Punch Punch - Position Setting 7-13 URL Notification Setting 7-57 Use/File 3-13 Use/File - Check Job Settings Receiver RX Ability 7-41 Use/File - Check Job Settings - Check E-Mail 7-43 Reference Settings 3-14 Register Overlay 7-75 Use/File - Check Job Settings - Communication 7-31...

  • Page 294: Index By Button

    Index by button 11.2 11.2 Index by button 7-20 7-63 7-65 Numerics Copy Copy Protect 7-22 7-26 1-Sided 7-27 Copy Protect Pattern 7-14 2in1 Cover + 2-Sided 2-Sided 7-18 Cover Sheet 7-14 4in1 Custom Display Settings - User Box Setting 8-10 7-14 8in1...
  • Page 295 11.2 Index by button 3-17 7-40 7-91 Job Details 7-60 Fax Header Settings Job List 7-47 7-49 Fax Number JPEG 7-59 F-Code transmission 7-42 7-44 7-45 File Path File Type 7-49 3-10 3-11 3-12 Finished Jobs 7-47 Last Name Finishing Left 6-18 7-47...
  • Page 296 Index by button 11.2 6-12 7-22 7-28 Photo Size Stamp Repeat Polling TX User Box 7-80 Stamp/Composition 7-61 7-26 7-27 7-28 7-29 7-55 Position Subject Position Setting 7-12 7-27 7-28 Preset Stamp 7-52 Text 3-16 3-17 7-73 Prev. Page Text Color 7-25 7-29 3-15...
  • Page 297 DIRECTIVE 2002/96/CE ON THE TREATMENT, COLLECTION, RECYCLING AND DISPOSAL OF ELECTRIC AND ELECTRONIC DEVICES AND THEIR COMPONENTS INFORMATION 1. FOR COUNTRIES IN THE EUROPEAN UNION (EU) The disposal of electric and electronic devices as solid urban waste is strictly prohibited: it must be collected separately. The dumping of these devices at unequipped and unauthorized places may have hazardous effects on health and the environment.

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