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Olivetti ECR 5000 Instructions Manual

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Cash Register
ECR 5000
INSTRUCTIONS

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  • Page 1 Cash Register ECR 5000 INSTRUCTIONS...
  • Page 2 Olivetti Tecnost S.p.A. 77, Via Jervis - 10015 Ivrea (TO) Italy Copyright © 2003, by Olivetti All rights reserved...
  • Page 3 mark affixed to the product certifies that the product satisfies the basic quality requirements. Your attention is drawn to the following actions that could compromise the characteristics of the product: • incorrect electrical supply; • incorrect installation; incorrect or improper use, or, in any case, not in accordance with the warnings given in the User Manual supplied with the product;...
  • Page 4 WARNING: THIS EQUIPMENT MUST BE EARTHED. ATTENTION: CETTE UNITE DOIT ETRE CONNECTEE A LA TERRE. ACHTUNG: DIESES GERÄT MUSS EINEN ERDUNGSANSCHLUSS HABEN. ATENCION: ESTE EQUIPO DEBE ESTAR CONECTADO A UNA TOMA DI TIERRA. APPARATET MÅ KUN TILKOPLES JORDET STIKKONTACT. APPARATEN SKALL ANSLUTAS TILL JORDAT NÄTUKKAT. LAITE ON LITTETTÄVÄ...
  • Page 5 • possibility of programming a foreign currency exchange rate; Preface • possibility of programming the machine to work with one of two The electronic cash register described in this manual is designed to base currencies, Local or Foreign, so that cash register computes in help your business function smoothly by providing efficient register the currency set and automatically converts the related transaction operations and accurate management reports.

  • Page 6: Table Of Contents

    Table of Contents BACK-UP BATTERY SYSTEM ........9 Inserting/Replacing Batteries .......... 9 PRINTER COMPARTMENT ......... 10 GETTING ACQUAINTED WITH YOUR CASH REGISTER ..............1 The Ink Roller ..............11 Installing the Ink Roller ..........11 Standard Accessories ............. 2 Paper Tape ..............11 Using this Manual ............
  • Page 7 Currency Exchange Rate Programming ....... 22 APPENDIX ..............55 Programming System Options ........23 Totalizers and Counters Table........55 PLU Programming Dump Report ........24 Cash Register Specifications and Safety ...... 56 Programming a Manager Password ......24 Using the Cash Register in a Password Protected Mode ................

  • Page 8: Getting Acquainted With Your Cash Register

    Getting Acquainted with Your Cash Register The figure below gives an overall view of your cash register. 1. Operator Display 5. Power Cord 2. Keypad 6. Customer Receipt Output Window 3. Cash Drawer 7. Printer and Management Control Switch 4. Cash Drawer Lock Compartment Cover...

  • Page 9: Standard Accessories

    Standard Accessories Using this Manual Your cash register comes with the following items: Your cash register manual is organized for easy reference. The front portion contains general information on all the features and functions of the • One black plastic journal winder spindle cash register.

  • Page 10: Unpacking And Setting Up The Cash Register

    Unpacking and Setting Up the Cash Register Maintaining the Cash Register NOTE: Please read this section carefully before attempting to program Provided below is information on how to maintain your cash register. the cash register or perform sales transactions. NOTE: Before cleaning the cash register, make sure it is powered off As soon as you receive the cash register, open its shipping carton and and/or unplugged from the wall outlet.

  • Page 11: The Keypad

    The Keypad Your cash register is equipped with a 34-key keypad by means of which you can perform all cash register functions. The figure below shows the keypad layout.

  • Page 12: Keypad Functions

    9. [Void] - Void/Error correction - Deletes the last item entered and used Keypad Functions for correcting a particular entry after it is processed and printed. Void 1. [Feed] (Paper Feed) - Advances the receipt or journal paper one line totals are reported in the management report.

  • Page 13: The Control System

    Depending on the desired operation, slide the control switch to the The Control System following positions: The cash register is turned off and cannot be used. The Control Switch (On/Journal Tape) - The cash register is set for standard The control switch is located under the journal compartment cover and operations, including preset options.

  • Page 14: Deposit Drawer

    S (Sub-total) Indicates that the amount shown is the subtotal of a Operator Display transaction, including sales tax if applicable. Your cash register is equipped with a display that provides easy viewing = (Total) Indicates that the amount shown is the transaction total. for the operator during a sales transaction.

  • Page 15: Error Conditions

    Error Conditions General Clearance without Clearing Totals and the Programming 1. Open the printer compartment cover and slide the control switch to the The Error Alarm OFF position. The error alarm warns of an operator error (usually when a wrong key 2.

  • Page 16: Voiding Errors

    Voiding Errors Inserting/Replacing Batteries Once an entry is printed, the [C] key cannot be used to clear an error. NOTE: Before inserting the batteries, make sure that the cash register is plugged into the power socket and that the control switch is set to Press the [Void] key to correct an error already registered.

  • Page 17: Printer Compartment

    3. Remove the battery compartment cover by pressing on the arrow 7. Reposition the journal winder spindle, return the control switch to the impressed on the cover and lifting upwards, as shown by the arrows in operating position wanted, reposition and close the printer compartment the figure.

  • Page 18: The Ink Roller

    3. To install a new ink roller, insert the ink roller according to the markings The Ink Roller "L" (Left) and "R" (Right) and then press it downward to lock it into This register comes equipped with the ink roller installed. The ink roller position.

  • Page 19: Loading Paper

    5. Insert the edge of the paper into the paper slot as shown in the figure. Loading Paper Proceed as follows to load the cash register with paper. 1. Make sure the cash register is plugged into a grounded power outlet. 2.

  • Page 20: Quick Start

    8. Pass the edge of the customer receipt through the receipt window on 4. Set the current time using the 24-hour (military) format and then the compartment cover. pressing [Qty/Time]. Also in this case single digits must be preceded by a zero. For example, to set 1:05 P.M., type [1305] and then press the [Qty/Time] to store your entry.

  • Page 21: Programming A Foreign Currency As The Cash Register's Base Currency

    11. To ring up a sales, slide the control switch to the R1 or R2 position (R1 Helpful Hints for a Successful Start-Up winds a journal record on the spindle, R2 gives you customer receipts This cash register has up to 8 departments available. You may assign the through the window opening).

  • Page 22: Cash Register Programming

    NOTE: Program all the desired features at the same time in order to Cash Register Programming create a single receipt of all selections. Keep the receipt in a safe place for future reference. This cash register can be programmed to tailor its features according to your specific needs.

  • Page 23: Clearing Errors

    • program the cash register to accept the entry of a Clerk number (from Clearing Errors 1 to 8) only; To clear an error made during the programming phase, simply press the • program the cash register to accept the entry of a clerk number and its [C] key.
  • Page 24 Associating a Secret Code to a Clerk Number Entering Just a Clerk Number Before Cash Register Operations 1. Open the printer compartment and slide the control switch to the PRG position Proceed as follows if the Clerk Security feature programmed is the entry of just a Clerk number to be able to use the cash register in the REG 2.

  • Page 25: Date And Time

    4. Program another feature or exit program mode by sliding the control Clearing a Secret Code Assigned to a Clerk Number switch to the OFF position. Proceed as follows if for any reason you wish to cancel a secret code assigned to a specific clerk number.

  • Page 26: Decimal Point Position

    3. Press the [RA/ ] key to set the new format. Setting a Percent Discount (-%) Rate Proceed as follows to define a standard discount rate: 4. Program another feature or exit program mode by sliding the control switch to the OFF position. 1.

  • Page 27: Department Programming

    6. Program another feature or exit program mode by sliding the control You can assign the following options to individual departments: switch to the OFF position. Multiple/Single Entry Tax Status Example: Set a VAT 1 rate of 5.5%, VAT 2 rate of 7%, VAT 3 rate of 0 = Multiple Item Sales 00 = Non-taxable 16% and a VAT 4 rate of 20%.

  • Page 28: Price Look-Ups (Plus)

    Proceed as follows to program a PLU status: Price Look-Ups (PLUs) 1. Slide the control switch to the PRG position. A total of 99 Price Look Up (PLU) codes are available on this cash register. The Price Look Up system allows for fast, accurate entry of an 2.

  • Page 29: Currency Exchange Rate Programming

    6. Press the [Qty/Time] key to finish programming PLU prices. Proceed as follows to program or update the exchange rate of your local currency into a foreign currency: Example: Create PLU 1 with a unit price of £1.50 assigned to Department 3 and then create PLU 3 with a unit price of £10.00 assigned 1.

  • Page 30: Programming System Options

    (*) When setting 1 is selected for this machine condition, the foreign Programming System Options currency conversion is printed in the following cases: Your cash register's system options programming feature includes 6 • After the sales total on the sales receipt options for the operation of the cash register.

  • Page 31: Plu Programming Dump Report

    PLU Programming Dump Report Programming a Manager Password If a large number of PLUs are created (bear in mind that up to 99 can You can define a manager password to prevent unauthorized access to be programmed), a separate receipt can be printed indicating all the PLUs the machine's Z mode.

  • Page 32: Using The Cash Register In A Password Protected Mode

    Using the Cash Register in a Password Protected Mode Date Time Using the Password to Access the Z Management Mode Clerk system active Programming mode If a manager password was defined to protect unauthorized access to the Z mode, proceed as follows to enter the specific password so that you Clerk number and Programmed percent can work normally in this mode:...

  • Page 33: Transaction Examples

    Transaction Examples Transaction Symbols The following symbols appear on the paper tape. They are printed to the This section provides examples on how to complete different types of right of the entries to identify various totals and transaction operations. transactions. Sample receipts are included which reflect some of the Some of these symbols also appear on the management report.

  • Page 34: Sample Receipt

    Sample Receipt In such examples, the base currency adopted was the GBP and the Euro was programmed as the foreign currency with an exchange rate of The following sample receipt shows where general transaction 1 Euro = 0.6774 GBP (with the cash register in the base currency mode, it information is printed on a customer receipt.
  • Page 35 Registering a Multiple Item Sale with Exact Cash Registering a Multiple Item Sale with Exact Cash Tender in Euro Tender in Local Currency Example: Register a £10.00 item to Department 1, a £20.00 item to Example: Register a £2.50 item to Department 1, a £.50 item to Depart- Department 2, with an exact tender of 44.29e.
  • Page 36 Registering a Sale of Multiple Items at Same Cost Registering a Multiple Department Sale with Payment and Change Tender Up to three digits can be used for the quantity multiplied. Example: Register a £69.99 item to Department 1 (programmed at a Example: Multiply two items costing £1.50 and register the sale to 5.5% VAT rate), a £5.99 item to Department 4 (programmed at a 20% Department 1.
  • Page 37 Proceed as follows: 1. Type [6999] and press the [Department 1] key. 2. Type [599] and press the [Department 4] key. 3. Type [350] and press the [Department 7] key. 4. Press the [ST/#/NS] key to display and print the current balance due in Local currency.
  • Page 38 Registering a Charge Transaction Split Cash/Charge Tendering in Local Currency Charge transactions are counted and registered to the charge total in the Example: Register a £10.00 item and a £15.00 item to Department 2. Split the amount tendered between £20.00 cash and £5.00 charge in Local financial report.
  • Page 39 Split Cash/Charge Tendering in Euro Check Tendering Example: Register a £8.00 item and a £12.00 item to Department 3. Split Example: Register a £70.00 item paid by check to Department 4. the amount tendered between 10.00e cash and 19.53e charge. Proceed as follows: Proceed as follows: 1.
  • Page 40 Check Tender with Change in Local Currency Check Tender in Euro with Change in Local Currency Example: Register a £19.50 item to Department 4, a £2.50 item to Example: Register a £19.50 item to Department 4, a £2.50 item to Department 5 and a £5.00 item to Department 7.
  • Page 41 Split Check/Cash Tender in Local Currency Split Check Tender in Local Currency/Cash Tender in Euro Example: Register a £24.00 item to Department 1, a £36.00 item to Department 3 and a £4.00 item to Department 4. Split the tender between Example: Register a £18.00 item to Department 2, a £24.00 item to £60.00 check and £4.00 cash.

  • Page 42: Examples Of Transactions In Foreign Base Currency

    As prerequisite to the example currency transactions provided further on, the related foreign currency exchange ratte must be programmed in the cash register as explained in the section entitled Programming an Exchange Rate. In these examples, the base currency adopted was the GBP and the Euro was programmed as the foreign currency with an exchange rate of 1 Euro = 0.6774 GBP (with the cash register in the foreign currency mode, it multiplies the price entered or the transaction subtotal by the exchange...
  • Page 43 Registering a Multiple Item Sale with Exact Cash Registering a Multiple Department Sale with Payment Tender in Local Currency Example: Register a 5.50e item to Department 1, a 1.00e item to Example: Register a 70.00e item to Department 1 (programmed at a Department 5 and a 2.00e item to Department 8, print the subtotal and 5.5% VAT rate), a 6.00e item to Department 4 (programmed at a 20% accept an exact tender of 8.50e.
  • Page 44 Check Tender in Local Currency with Change in Euro Example: Register a 19.50e item to Department 4, a 2.50e item to Department 5 and a 5.00e item to Department 8. Compute the change in Local currency for a £20.00 check tender. Proceed as follows: 1.
  • Page 45 Split Tender with Cash in Local Currency/Check in Euro with Change Example: Register a 10.00e item to Department 1 and a 25.00e item to Department 2. Display the subtotal, accept a split tender consisting of £15.00 cash in Local currency and a 40.00e check in Euro, then tender change in Euro.

  • Page 46: Minus (-) Key Transactions

    Minus (-) Key Transactions Registering a (-) Reduction (Coupon) Up to 7 digits can be used for the amount of the transaction. Example: Register a £.10 reduction (coupon) on a £2.00 item to Depart- ment 2. Proceed as follows: 1. Type [200] followed by the [Department 2] key. 2.
  • Page 47 Registering a Multiple (-) Reduction Example: Register a £.12 reduction on a £2.50 item to Department 1, a £2.60 item to Department 3, a £.60 reduction on a £4.50 item to Depart- ment 8, a £.10 discount to a £3.00 multiple item sale to Department 5 and a £.1.00 reduction to a £5.00 item to Department 6.

  • Page 48: Percent Discount (-%) Transactions

    Percent Discount (-%) Transactions Discounting the Total Sale You can call up a programmed discount rate during the transaction by pressing the [-%] key. If a percent discount rate is not programmed, type in the discount rate before pressing the [-%] key. Up to four digits can be used for the discount percentage (0-99.99%).
  • Page 49 Discounting the Total Sale by Using a Random Discount Rate Example: Register a 20% discount to a sales transaction. Compute the change tender. Proceed as follows: 1. Type [259] and press the [Department 1] key. 2. Type [125] and press the [Department 2] key. Manual discount entry 3.
  • Page 50 Discounting (-%) Individual Items using the Programmed Discount Rate Up to four digits can be used for the discount percentage (0-99.99). You MUST enter two digits after the decimal position. Example: Register a programmed 10% discount on a £3.00 item to Department 5, and a £2.50 item to Department 4.
  • Page 51 Discounting Individual Items using Programmed and Random Discount Rates Example: Register a £2.50 item to Department 1, apply the programmed discount to a £3.50 item to Department 7 and apply a discount rate of 3% to a £5.00 item to Department 2. Compute change tender. Proceed as follows: 1.

  • Page 52: Plu Codes

    Discounting (-%) One Item Using the Programmed PLU Codes Discount Rate Registering a Sales Transaction Using Preset PLU Up to four digits can be used for the discount percentage (0-99.99%). Codes You MUST enter two digits after the decimal position. In order to be able to use this feature, PLU codes must have been Example: Register a programmed 10% discount to a £.99 cash transac- previously set.
  • Page 53 Overwriting a Preset PLU Price in a Sub-Department Preset for an Open PLU Price Example: Overwrite the preset PLU 6 with £3.50. Computer change for a £5.00 tender. Proceed as follows: Preset PLU price 1. Type [6] and then press the [PLU] key to define the PLU to be overwritten.

  • Page 54: Voids And Refunds

    Voids and Refunds Voiding a Previous Entry at the End of a Sale Example: Register a £1.50 item to Department 1, a £2.59 item to Voiding the Previous Entry in the Middle of a Sale Department 4, a £5.99 item to Department 3. Then void the £1.50 item Example: Void a £2.50 entry erroneously made to Department 2.
  • Page 55 Refunding a Single Item Example: Refund a £1.00 item in Department 1. Proceed as follows: 1. Press the [Ref/-] key. Incorrect price entry 2. Type the amount to be refunded [100] and press the [Department 1] key. The amount refunded is displayed. 3.

  • Page 56: Other Transactions

    Refunding Multiple Items Other Transactions Example: Refund a £4.99 item to Department 4 and three £2.00 items to Registering Money Received on Account Department 5. Example: Register £100.00 received on account. Proceed as follows: Proceed as follows: 1. Press the [Ref/-] key. 1.
  • Page 57 Registering an Identification Number to a Transaction Registering a No Sale Up to 7 digits can be used for the identification number. This entry can This operation opens the cash drawer and prints a no sale receipt. The be made prior to any operation. The identification number is not added to activity is registered to the activity counter in the financial report.

  • Page 58: Management Reports

    Management Reports Clerk Report The Clerk Report lists the number of transactions and sales totals for each Transaction data is maintained in the memory of the cash register as long Clerk. At the end of the receipt you are given the sales total of all clerks. as the battery back-up system is in effect.

  • Page 59: All Plu Report

    All PLU Report The All PLU Report lists all transaction information pertaining to the use of the PLU codes by all the Clerks on a particular cash register. This Date report provides the number of times a particular PLU is used and the totals for that number.

  • Page 60: And Z Financial Report

    X and Z Financial Report Date NOTE: Once a "Z" reading is taken, it cannot be duplicated so be sure to have plenty of paper in the cash register. X report identifier X counter Department 1 activity counter Proceed as follows to print an X or Z financial report: Department number Department 1 sales total 1.

  • Page 61: Balancing Formulas

    Clearing the Grand Total (+) Net sales Proceed as follows if you wish to clear the Grand Total: (+) Minus Total (+) -% Total 1. Slide the control switch to the PRG position. (+) Void Total 2. Type [2], type [0] and then press the [RA/ ] key. (+) Return Total (=) Gross Sales Balancing Formulas...

  • Page 62: Appendix

    Appendix Totalizers and Counters Table t i g t i g The following table reports the Z/X totalizers and counters for the different cash register features.

  • Page 63: Cash Register Specifications And Safety

    Cash Register Specifications and Safety Safety Precautions • The power socket for this cash register must be located near the unit Technical Characteristics and easily accessible. Listed below are the technical characteristics of this cash register model. • Do not use this cash register outdoors in the rain or near any liquid. Type: Electronic cash register with printer and 8 departments and 99 PLU settings...
  • Page 64 Code 506612T-01...

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