Olivetti ECR 5200 Instructions Manual

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Cash Register

ECR 5200

INSTRUCTIONS

INSTRUCTIONS D'EMPLOI

BEDIENUNGSANLEITUNG

INSTRUCCIONES DE USO

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Summary of Contents for Olivetti ECR 5200

Page 1 Cash Register Cash Register Cash Register Cash Register Cash Register ECR 5200 ECR 5200 ECR 5200 ECR 5200 ECR 5200 INSTRUCTIONS INSTRUCTIONS INSTRUCTIONS INSTRUCTIONS INSTRUCTIONS INSTRUCTIONS D'EMPLOI INSTRUCTIONS D'EMPLOI INSTRUCTIONS D'EMPLOI INSTRUCTIONS D'EMPLOI INSTRUCTIONS D'EMPLOI BEDIENUNGSANLEITUNG BEDIENUNGSANLEITUNG BEDIENUNGSANLEITUNG BEDIENUNGSANLEITUNG BEDIENUNGSANLEITUNG...
Page 3 mark affixed to the product certifies that the product satisfies the basic quality requirements. Your attention is drawn to the following actions that could compromise the characteristics of the product: • incorrect electrical supply; • incorrect installation; incorrect or improper use, or, in any case, not in accordance with the warnings given in the User Manual supplied with the product;...
Page 4 WARNING: THIS EQUIPMENT MUST BE EARTHED. ATTENTION: CETTE UNITE DOIT ETRE CONNECTEE A LA TERRE. ACHTUNG: DIESES GERÄT MUSS EINEN ERDUNGSANSCHLUSS HABEN. ATENCION: ESTE EQUIPO DEBE ESTAR CONECTADO A UNA TOMA DI TIERRA. APPARATET MÅ KUN TILKOPLES JORDET STIKKONTACT. APPARATEN SKALL ANSLUTAS TILL JORDAT NÄTUKKAT. LAITE ON LITTETTÄVÄ...
Page 5 • possibility of programming the departments with a tax status, Preface single/multiple item sale and a preset price; The electronic cash register described in this manual is designed to • possibility of activating a non-print mode for times when a sales help your business function smoothly by providing efficient register receipt is not required yet you still need to keep track of sales totals;...
Page 6: Table Of Contents
Table of Contents BACK-UP BATTERY SYSTEM ........9 Inserting/Replacing Batteries ......... 9 PRINTER COMPARTMENT ........10 GETTING ACQUAINTED WITH YOUR CASH REGISTER ..............1 The Ink Roller ..............11 Installing the Ink Roller ..........11 Standard Accessories ............. 2 Paper Tape ..............11 Using this Manual ............
Page 7 Euro Exchange Rate Programming ......21 MANAGEMENT REPORTS ......... 52 Programming System Options ........21 X Position Report ............52 PLU Programming Dump Report ......... 22 Z Position Report ............52 Programming a Manager Password ......23 Clerk Report ..............52 Using the Cash Register in a Password Protected All PLU Report .............
Page 8: Getting Acquainted With Your Cash Register
Getting Acquainted with Your Cash Register The figure below gives an overall view of your cash register. 1. Customer Display (if present) 7. Printer and Management Control Switch 2. Operator Display Compartment Lock 3. Keypad 8. Customer Receipt Output Window 4.
Page 9: Standard Accessories
Standard Accessories Using this Manual Your cash register comes with the following items: Your cash register manual is organized for easy reference. The front portion contains general information on all the features and functions of the • One black plastic journal winder spindle cash register.
Page 10: Unpacking And Setting Up The Cash Register
Unpacking and Setting Up the Cash Register Maintaining the Cash Register NOTE: Please read this section carefully before attempting to program Provided below is information on how to maintain your cash register. the cash register or perform sales transactions. NOTE: Before cleaning the cash register, make sure it is powered off As soon as you receive the cash register, open its shipping carton and and/or unplugged from the wall outlet.
Page 11: The Keypad
The Keypad Your cash register is equipped with a 34-key keypad by means of which you can perform all cash register functions. The figure below shows the keypad layout.
Page 12: Keypad Functions
When the cash register is programmed to work in the Euro base Keypad Functions currency, pressing this key converts the sales total to the Local 1. [Feed] (Paper Feed) - Advances the receipt or journal paper one line currency. This key is also used for cash register options programming. feed;...
Page 13: The Control System
19. [Amt Tend/TOTAL] (Amount Tendered/TOTAL) - Totals exact cash Depending on the desired operation, slide the control switch to the transactions, computes change and totals check and charge following positions: transactions. This key is used along with the [C] key to enter into the The cash register is turned off and cannot be used.
Page 14: Deposit Drawer
E (Error) Indicates when an error is made during operation or Deposit Drawer when programming the cash register. An error tone This extra drawer provides sufficient space for miscellaneous items. sounds to alert the operator. S (Sub-total) Indicates that the amount shown is the subtotal of a transaction, including sales tax if applicable.
Page 15: Error Conditions
Error Conditions General Clearance without Clearing Totals and the Programming 1. Open the printer compartment cover and slide the control switch to the The Error Alarm OFF position. The error alarm warns of an operator error (usually when a wrong key 2.
Page 16: Voiding Errors
Voiding Errors Inserting/Replacing Batteries Once an entry is printed, the [C] key cannot be used to clear an error. NOTE: Before inserting the batteries, make sure that the cash register is plugged into the power socket and that the control switch is set to Press the [Void] key to correct an error already registered.
Page 17: Printer Compartment
3. Remove the battery compartment cover by pressing on the arrow 7. Reposition the journal winder spindle, then reposition, close and lock impressed on the cover and lifting upwards, as shown by the arrows in the printer compartment cover. the figure. 4.
Page 18: The Ink Roller
3. To install a new ink roller, insert the ink roller according to the markings The Ink Roller "L" (Left) and "R" (Right) by pressing downward to lock it into This register comes equipped with the ink roller installed. The ink roller position.
Page 19: Loading Paper
5. Insert the edge of the paper into the paper slot as shown in the figure. Loading Paper Proceed as follows to load the cash register with paper. 1. Make sure the cash register is plugged into a grounded power outlet. 2.
Page 20: Quick Start
8. Pass the edge of the customer receipt through the receipt window on 4. Set the current time using the 24-hour (military) format and then the compartment cover. pressing [Qty/Time]. Also in this case single digits must be preceded by a zero. For example, to set 1:05 P.M., type [1305] and then press the [Qty/Time] to store your entry.
Page 21: Programming The Euro As The Cash Register's Base Currency
Programming the Euro as the Cash Register's Base Cash Register Programming Currency This cash register can be programmed to tailor its features according to By default the cash register is programmed to work with your currency your specific needs. This programming facility allows you to: as the base currency.
Page 22: Making Changes To Cash Register Programming
NOTE: Program all the desired features at the same time in order to In case an error condition cannot be cleared, perform one of the two create a single receipt of all selections. Keep the receipt in a safe general clearance methods explained in the section entitled General place for future reference.
Page 23: Date And Time
Deactivating the Clerk System Date and Time Proceed as follows if for any reason you wish to deactivate the Clerk Set the date to print the current date at the top of each receipt, journal system, in other words if you no longer want to enter a clerk number and record or management report.
Page 24: Percent Discount (-%)
Setting the Time Setting a Percent Discount (-%) Rate Proceed as follows to set the correct time in the hour:minutes format: Proceed as follows to define a standard discount rate: 1. Slide the control switch to the PRG position. 1. Slide the control switch to the PRG position. 2.
Page 25: Value Added Tax (Vat) Rates
3. Press the [RA/ ] key to set the new format. Example: Set a VAT1 rate of 5.5%, VAT2 rate of 7%, VAT3 rate of 16% and a VAT4 rate of 20%. 4. Program another feature or exit program mode by sliding the control switch to the OFF position.
Page 26: Price Look-Ups (Plus)
You can assign the following options to individual departments: Price Look-Ups (PLUs) Multiple/Single Entry Tax Status Depending on the model purchased, a total of 99 or 200 Price Look Up (PLU) codes are available on this cash register. The Price Look Up 0 = Multiple Item Sales 00 = Non-taxable system allows for fast, accurate entry of an item and automatically records...
Page 27 Programming PLU Status Programming PLU Prices The PLU status programming procedure should only be performed if you Proceed as follows to program a PLU item price: are interested in the Open PLU Price (Sub-department) option. Otherwise, 1. Slide the control switch to the PRG position. proceed to the next section entitled "Programming PLU Prices".
Page 28: Euro Exchange Rate Programming
Euro Exchange Rate Programming Programming System Options You can program the Euro exchange rate so that the cash register can Your cash register's system options programming feature includes 14 automatically calculate the transaction from your local currency into Euro options for the operation of the cash register. Each of the functions and vice versa depending on the cash register's base currency (Local or described in this section is already set upon delivery of the cash register to Euro).
Page 29: Plu Programming Dump Report
Machine Settings Changing the Cash Register's Standard Settings Condition Proceed as follows if you wish to change any of the standard machine settings indicated in the previous table: 0 = Non-selection of the TAX ON TAX Canadian taxation system 1. Slide the control switch to the PRG position. 1 = Selection of the TAX ON TAX Canadian taxation system 2.
Page 30: Programming A Manager Password
Printing an All PLU Dump Report Programming a Manager Password Proceed as follows to print a PLU report: You can define a manager password to prevent unauthorized access to the machine's programming mode (PRG) and Z mode. Since the 1. Slide the control switch to the PRG position. management reports taken in the Z mode reset transaction totals to zero, a 2.
Page 31: Using The Cash Register In A Password Protected Mode
Using the Cash Register in a Password Protected Calculator Mode Mode The calculator mode is a non-print mode that allows the use of the numeric keys with the plus, minus, multiply, division and equal keys. The Using the Password to Access the Program Mode [C] key can also be used in this mode.
Page 32: The Non-Print Mode
Exiting the Calculator Mode The Non-Print Mode Proceed as follows to exit from the calculator mode: This cash register model can be programmed to be in the non-print mode. This mode will stop the printing of sales transactions in the R2 1.
Page 33: Machine Programming Report
Machine Programming Report Transaction Examples As you program the cash register's different features according to your specific needs, the values that you define are printed on the paper tape. It This section provides examples on how to complete different types of is suggested that you store this programming printout in a safe place so transactions.
Page 34: Transaction Symbols
Transaction Symbols Sample Receipt The following symbols appear on the paper tape. They are printed to the The following sample receipt shows where general transaction right of the entries to identify various totals and transaction operations. information is printed on a customer receipt. Some of these symbols also appear on the management report.
Page 35: Standard Transactions In Local Base Currency
Registering a Multiple Item Sale with Exact Cash Standard Transactions in Local Base Currency Tender in Local Currency Registering a Single Item Sale with Change Tender Example: Register a £2.50 item to Department 1, a £.50 item to Depart- Up to seven digits can be used for the amount of the entry. ment 5 and a £1.65 item to Department 8, with an exact tender of £4.65.
Page 36 Registering a Multiple Item Sale with Exact Cash Registering a Sale of Multiple Items at Same Cost Tender in Euro Up to three digits can be used for the quantity multiplied. Example: Register a £10.00 item to Department 1, a £20.00 item to Example: Multiply two items costing £1.50 and register the sale to Department 2, with an exact tender of 47.62e.
Page 37 Registering a Multiple Department Sale with Payment and Change Tender Example: Register a £69.99 item to Department 1 (programmed at a 5.5% VAT rate), a £5.99 item to Department 4 (programmed at a 20% VAT rate) and a £3.50 item to Department 7 (programmed without VAT). Compute change for £100.00.
Page 38 Registering a Multiple Department Sale with Payment in Euro and Change Tender in Local Currency Example: Register a £69.99 item to Department 1 (programmed at a 5.5% VAT rate), a £5.99 item to Department 4 (programmed at a 20% VAT rate) and a £3.50 item to Department 7 (programmed without VAT). Compute change for 150.00e.
Page 39 Registering a Charge Transaction Split Cash/Charge Tendering in Local Currency Example: Register a £10.00 item and a £15.00 item to Department 2. Charge transactions are counted and registered to the charge total in the Split the amount tendered between £20.00 cash and £5.00 charge in Local financial report.
Page 40 Split Cash/Charge Tendering in Euro Check Tendering Example: Register a £8.00 item and a £12.00 item to Department 3. Split Example: Register a £70.00 item paid by check to Department 4. the amount tendered between 10.00e cash and 21.75e charge. Proceed as follows: Proceed as follows: 1.
Page 41 Check Tender with Change in Local Currency Check Tender in Euro with Change in Local Currency Example: Register a £19.50 item to Department 4, a £2.50 item to Example: Register a £19.50 item to Department 4, a £2.50 item to Department 5 and a £5.00 item to Department 12.
Page 42 Split Check/Cash Tender in Local Currency Split Check Tender in Local Currency/Cash Tender in Euro Example: Register a £24.00 item to Department 1, a £36.00 item to Department 3 and a £4.00 item to Department 4. Split the tender between Example: Register a £18.00 item to Department 2, a £24.00 item to £60.00 check and £4.00 cash.
Page 43: Examples Of Transactions In Euro Base Currency
Examples of Transactions in Euro Base Currency This section provides a few transaction examples performed with a Euro base currency. By default the machine is programmed with a Local base currency. In order to program the machine for a Euro base currency, set Machine Condition 14 to the value 1 as indicated in the section entitled "Changing the Cash Register's Standard Settings".
Page 44 Registering a Multiple Item Sale with Exact Cash Registering a Multiple Department Sale with Payment Tender in Local Currency Example: Register a 5.50e item to Department 1, a 1.00e item to Example: Register a 70.00e item to Department 1 (programmed at a Department 5 and a 2.00e item to Department 8, print the subtotal and 5.5% VAT rate), a 6.00e item to Department 4 (programmed at a 20% accept an exact tender of 8.50e.
Page 45 Check Tender in Local Currency with Change in Euro Example: Register a 19.50e item to Department 4, a 2.50e item to Department 5 and a 5.00e item to Department 9. Compute the change in Local currency for a £20.00 check tender. Proceed as follows: 1.
Page 46 Split Tender with Cash in Local Currency/Check in Euro with Change Example: Register a 10.00e item to Department 1 and a 25.00e item to Department 2. Display the subtotal, accept a split tender consisting of £15.00 cash in Local currency and a 40.00e check in Euro, then tender change in Euro.
Page 47: Minus (-) Key Transactions
Minus (-) Key Transactions Registering a (-) Reduction (Coupon) Up to 7 digits can be used for the amount of the transaction. Example: Register a £.10 reduction (coupon) on a £2.00 item to Depart- ment 2. Proceed as follows: 1. Type [200] followed by the [Department 2/8] key. 2.
Page 48 Registering a Multiple (-) Reduction Example: Register a £.12 reduction on a £2.50 item to Department 1, a £2.60 item to Department 3, a £.60 reduction on a £4.50 item to Depart- ment 11, a £.10 discount to a £3.00 multiple item sale to Department 5 and a £.1.00 reduction to a £5.00 item to Department 12.
Page 49: Percent Discount (-%) Transactions
Percent Discount (-%) Transactions Discounting the Total Sale You can call up a programmed discount rate during the transaction by pressing the [-%] key. If a percent discount rate is not programmed, type in the discount rate before pressing the [-%] key. Up to four digits can be used for the discount percentage (0-99.99%).
Page 50 Discounting the Total Sale by Using a Random Discount Rate Example: Register a 20% discount to a sales transaction. Compute the change tender. Proceed as follows: 1. Type [259] and press the [Department 1/7] key. Manual discount entry 2. Type [125] and press the [Department 2/8] key. Discount 3.
Page 51 Discounting (-%) Individual Items using the Programmed Discount Rate Up to four digits can be used for the discount percentage (0-99.99). You MUST enter two digits after the decimal position. Programmed discount rate Example: Register a programmed 10% discount on a £3.00 item to Discount Department 5, and a £2.50 item to Department 4.
Page 52 Discounting Individual Items using Programmed and Random Discount Rates Example: Register a £2.50 item to Department 1, apply the programmed discount to a £3.50 item to Department 7 and apply a discount rate of 3% to a £5.00 item to Department 2. Compute change tender. Proceed as follows: Programmed discount rate 1.
Page 53: Plu Codes
Discounting (-%) One Item Using the Programmed PLU Codes Discount Rate Registering a Sales Transaction Using Preset PLU Up to four digits can be used for the discount percentage (0-99.99%). Codes You MUST enter two digits after the decimal position. In order to be able to use this feature, PLU codes must have been Example: Register a programmed 10% discount to a £.99 cash transac- previously set.
Page 54 Overwriting a Preset PLU Price in a Sub-Department Preset for an Open PLU Price Example: Overwrite the preset PLU 6 with £3.50. Computer change for Preset PLU price a £5.00 tender. Multiple sale with PLU numbers Proceed as follows: same preset PLU 1.
Page 55: Voids And Refunds
Voids and Refunds Voiding a Previous Entry at the End of a Sale Example: Register a £1.50 item to Department 1, a £2.59 item to Voiding the Previous Entry in the Middle of a Sale Department 4, a £5.99 item to Department 3. Then void the £1.50 item Example: Void a £2.50 entry erroneously made to Department 2.
Page 56 Refunding a Single Item Example: Refund a £1.00 item in Department 1. Proceed as follows: Incorrect price entry 1. Press the [Ref/-] key. 2. Type the amount to be refunded [100] and press the [Department 1/7] key. The amount refunded is displayed. Incorrect item price void 3.
Page 57: Other Transactions
Refunding Multiple Items Other Transactions Example: Refund a £4.99 item to Department 4 and three £2.00 items to Registering Money Received on Account Department 5. Example: Register £10.00 received on account. Proceed as follows: Proceed as follows: 1. Press the [Ref/-] key. 1.
Page 58 Registering an Identification Number to a Transaction Registering a No Sale Up to 7 digits can be used for the identification number. This entry can This operation opens the cash drawer and prints a no sale receipt. The be made prior to any operation. The identification number is not added to activity is registered to the activity counter in the financial report.
Page 59: Management Reports
Management Reports Clerk Report The Clerk Report lists the number of transactions and sales totals for each Clerk. At the end of the receipt you are given the sales total of all clerks. Transaction data is maintained in the memory of the cash register as long as the battery back-up system is in effect.
Page 60: All Plu Report
All PLU Report The All PLU Report lists all transaction information pertaining to the use X report identifier of the PLU codes by all the Clerks on a particular cash register. This report provides the number of times a particular PLU is used and the totals for that number.
Page 61: And Z Financial Report
X and Z Financial Report X counter X report identifier Department 1 activity counter NOTE: Once a "Z" reading is taken, it cannot be duplicated so be sure to Department number Department 1 sales total have plenty of paper in the cash register. Proceed as follows to print an X or Z financial report: 1.
Page 62: Balancing Formulas
(+) Net sales Clearing the Grand Total (+) Minus Total Proceed as follows if you wish to clear the Grand Total: (+) -% Total (+) Void Total 1. Slide the control switch to the PRG position. (+) Return Total 2. Type the manager password, if it has been defined, and confirm it by (=) Gross Sales pressing the [Charge] key.
Page 63: Appendix
Appendix Totalizers and Counters Table Z / X The following table reports the Z/X totalizers and counters for the TOTALIZERS COUNTERS different cash register features. Department 1-12 8 (digits) X 12 3 (digits) X 12 TAX amount 8 X 4 Minus 8 X 1 8 X 1...
Page 64: Cash Register Specifications And Safety
Safety Precautions Cash Register Specifications and Safety • The power socket for this cash register must be located near the unit Technical Characteristics and easily accessible. Listed below are the technical characteristics of this cash register model. • Do not use this cash register outdoors in the rain or near any liquid. Type: Electronic cash register with printer and 12 departments and 99 or 200 PLU settings...
Page 65 Code 506608Q...

Olivetti ECR 5200 Instructions Manual

Getting Acquainted with Your Cash Register

The Keypad

The Control System

Error Conditions

Back-Up Battery System

Printer Compartment

Quick Start

Cash Register Programming

Transaction Examples

Management Reports

Appendix

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Summary of Contents for Olivetti ECR 5200

Table of Contents