Panasonic Workio DP-C262 Facsimile Manual
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Panasonic Workio DP-C262 Facsimile Manual

Panasonic Workio DP-C262 Facsimile Manual

Digital colour imaging systems
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See also: Function Manual , Facsimile Manual
Digital Colour Imaging Systems

Operating Instructions

(For Facsimile and Internet Fax)
DP-C262/C322
Model No.
Before operating this machine, please read this manual completely
and keep this manual for future reference.
English
(Illustration shows optional accessories that may not be installed on your machine.)

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Summary of Contents for Panasonic Workio DP-C262

  • Page 1: Operating Instructions

    Digital Colour Imaging Systems Operating Instructions (For Facsimile and Internet Fax) DP-C262/C322 Model No. Before operating this machine, please read this manual completely and keep this manual for future reference. English (Illustration shows optional accessories that may not be installed on your machine.)
  • Page 2 DP-C262/C322 Operating Instructions The following Operating Instruction manuals are included with this machine. Please refer to the appropriate manualand keep all manuals for future reference. If you lose the manual, contact the authorized Panasonic dealer. Operating Instructions (For Setting Up) This manual contains essential information for setting up the machine.
  • Page 3 Conventions Icons The following icons are used in this manual. Icon Description Indicated important information that must be read in detail. Indicates reference Information. NOTE Notation The following notations are used in this manual. Notation Description For Keys and Buttons Hard buttons on the Control Panel are depicted as **** key, soft buttons on the Touch Panel display are shown as “xxx”.

  • Page 4: Table Of Contents

    Table of Contents Chapter 1 Getting to Know Your Machine Menu Map..........................10 Chapter 2 Basic Fax Transmission Fax Transmission Procedure....................14 Entering a Destination ......................16 Manual Dialling........................16 Using the Address Book....................18 Searching for a Destination................“Search” 20 Redialling ......................
  • Page 5 What is Confidential Communication?..............“Mail Box” 56 Confidential Transmission ....................57 Confidential Polling......................58 Storing Documents for Confidential Polling ............... 59 Printing a Received Confidential Document ..............60 Deleting a Confidential Document ..................62 Sub-Address Communication ............“Sub Address Transmit” 64 What is Sub-Addressing? ....................
  • Page 6 Message Delivery Notice (MDN) ..................93 Direct Internet Fax Transmission (Using Direct SMTP) ............ 94 Tips for Internet Fax ......................96 Preparing to Use Internet Fax ....................98 Program Network Parameters................... 98 Sending an Email Procedure....................100 Entering an Email Address ....................102 Using the Onscreen Keyboard ..................
  • Page 7 Requesting a Relayed Transmission from a Computer........... 147 Convenient Application Software..................148 Result of Relayed Transmission ..................150 Useful Terms to Remember....................152 DHCP (Dynamic Host Configuration Protocol) ..............152 SMTP Authentication....................... 152 Chapter 6 Handling Communication Reservation Files Editing a Communication Reservation File............“File List” 154 Displaying a Communication Reservation File List ............
  • Page 8 Printing Address Book List ....................190 Reading Address Book List ..................... 191 Program List ....................“Program List” 192 Printing Program List....................... 192 Reading Program List ..................... 193 Fax Parameter List ................“Fax Parameter List” 194 Printing Fax Parameter List..................... 194 Reading Fax Parameter List ................... 195 Individual XMT Journal ................
  • Page 9 Memo...

  • Page 10: Chapter 1 Getting To Know Your Machine

    Chapter 1 Menu Map Getting to Know Your Machine The main screen and menu of the fax feature are as follows: Basic Menu: See page 11. More Menus: Address Book Screen See page 12. Redial: See page 23. Monitor: See page 24. Search Screen Number Pad Screen Refer to Manual Dialling (see page 16)
  • Page 11 Basic Menu Screen • Quality Adj. (Setting Original Quality: See page 26) • File Type and Name (Setting a File Type and a Filename: See page 114) • Original Size (Setting the Original Size: See page 30) • 2-Sided Original (Transmitting 2-Sided Originals: See page 32) •...
  • Page 12 More Menus > Advanced Comm. Screen • Deferred Comm. Transmit (Deferred Transmission: See page 48) Polling (Deferred Polling: See page 50) • Polling Polling (Polling: See page 52) Polled (Storing Documents to Be Polled: See page 54) • Advanced Comm. Mail Box (Using a Mailbox (Confidential Communication): See page 56) Sub Address Transmit (Sub-Address Communication: See page 64)
  • Page 13 More Menus > Edit File Mode Screen • File List (Displaying a Communication Reservation File List: See page 154) • Delete File (Deleting a Communication Reservation File: See page 158) • Add Document (Adding Documents to a Communication Reservation File: See page 160) •...

  • Page 14: Chapter 2 Basic Fax Transmission

    Chapter 2 Fax Transmission Procedure Basic Fax Transmission The basic procedure of transmitting a fax on this machine is as follows: Place original(s). Select “Basic Menu” if additional settings are required. Used memory Face Up. Up to 70 sheets (80 g/m Setting Original Quality.
  • Page 15 Enter the fax number from the keypad or select a destination. For instructions on how to cancel a transmission, refer to Cancelling a Communication. (See page 46). When copying from the Platen Glass, place the next original and follow the instructions displayed on the touch panel display.

  • Page 16: Entering A Destination

    Entering a Destination Stations can be entered by using the following methods or a combination of these: Enter the telephone number directly. (see page 16) Manual Dialling Use the pre-programmed Address Book. Using the Address Book . (See page 18) Use a Key Name .
  • Page 17 Number Pad Screen Using “Pause” If you are using a PBX, enter the external access number first, and then select “Pause” before entering the fax number. Enter 9 for the outside access number, select “Pause”, and then enter the fax number.

  • Page 18: Using The Address Book

    Using the Address Book Use a Key Name Search through the “Favourites” If a destination is registered in the address If a destination is registered as a Favourite book, it can be selected by using a Key Name. when in the address book, it can be selected using the “Favourites”...
  • Page 19 Use Group Dialling For transmission to multiple destinations using group dialling, follow the steps below: The group dialling button must be pre- programmed. Refer to Setting for Group Dialling. (See page 173). Follow the step 1 and 2 on page 14. Select “Program/Group”.

  • Page 20: Searching For A Destination

    Searching for a Destination Search through the Address Book (Local Search) Select “Search” to look through the address book for the desired destination by the entry name. Select “Global” to search fax numbers or Email addresses in the LDAP Server. (See Next Page) This feature is available in certain countries only.
  • Page 21 Search through the LDAP Server (LDAP Search) LDAP search is a feature that searches through the address book of an LDAP server on the network for fax numbers or Email addresses. Select “Global” on the displayed screen to use the LDAP search feature. Contact your network administrator to check whether the LDAP search feature is available in your particular environment.
  • Page 22 Select “Fax Number” to display a list Press the Start key. of destinations. Choose a destination, and then select “OK”. Only one destination can be selected. You can change the entry screen by selecting “Email” or “Fax Number”. Select to scroll the search results. Select “Detail”...

  • Page 23: Redialling

    Redialling To redial the most recently dialled number, follow the steps below: Follow the step 1 and 2 on page 14. Select “Redial”. Confirm that this is the fax number that you want to send to, and then select “OK”. Press the Start key.

  • Page 24: Transmission With Destination Monitoring

    Transmission with Destination Monitoring Select “Monitor” on the touch-panel screen to obtain a dial tone. This feature is called “on-hook dialling.” To monitor the status of a remote station, follow the steps below: Place Original(s). If the platen is used, only one page can be Raises the monitor volume.

  • Page 25: Talking To The Remote Party Before Transmission

    Talking to the Remote Party Before Transmission If an external telephone is connected to your machine, you can send a fax after talking to the remote party on the phone. Follow the steps below: Place Original(s). Dial the telephone number using the keypad.

  • Page 26: Setting Original Quality

    Setting Original Quality Original Type Original type can be specified to suit your needs, you can select from, text-only original, photo-only original or original in which text and photos are mixed. Select “Text/Photo” when text and photos are mixed on a single page or are mixed on multiple pages to be sent.
  • Page 27 Original Type Place Original(s). Select for text-only Refer to Placing Originals (Facsimile/Internet originals. Fax) in the Operating Instructions (For Basic Operations) of provided booklet. Press the Fax key. Select for originals in which text and photos Select “Basic Menu”. are mixed. Select for photo-only originals.
  • Page 28 Resolution Select for ordinary originals. Select for originals containing small characters or graphics. Select for fine originals containing detailed drawings or text. The finer a original to be scanned, the more information needs to be transmitted, thus, requiring a longer communication time. If “S-Fine”...
  • Page 29 Memo...

  • Page 30: Setting The Original Size

    Setting the Original Size The Original Size is usually detected automatically when an original is placed on the platen. If the size is not detected automatically, or you would like to change the detected size, you can set the original size manually by following the procedure below. Original size is not Original size is not auto detected.
  • Page 31 Choose the original size, and then select “OK”. A4-R A5-R Set “Quality Adj.” as required. Refer to Setting Original Quality. (See page 26). Select a destination. Refer to Entering a Destination. (See page 16). Press the Start key. The original(s) are stored into memory with a file number.

  • Page 32: Transmitting 2-Sided Originals

    Transmitting 2-Sided Originals 2-sided originals loaded in the ADF are scanned automatically with a specified biding edge position and transmitted. Two binding edge selections are available: • Long Edge: 2-sided scanning is aligned to the long edge of the original. •...
  • Page 33 Select a binding position, and then select “OK”. Select when the binding position is on the long side of the original. Select when the binding position is on the short side of the original. Set “Quality Adj.” as required. Refer to Setting Original Quality. (See page 26).

  • Page 34: Verification Stamp

    Verification Stamp This function confirms successful transmission or storage into the memory by stamping at the bottom of each successfully transmitted original(s) with a small “x” mark. Ex: Scanning Direction Verification Stamp The setting of the verification stamp can be changed with “04 Stamp (HOME)” in Function Parameters (Fax/ Email Settings>...
  • Page 35 Memo...

  • Page 36: Transmitting A Document Stored In Memory

    Transmitting a Document Stored in Memory Documents can be quickly scanned and stored in the memory before transmission. This feature allows you to send the documents to multiple destinations without having to scan the same documents over again. It also allows you to retrieve your original(s) immediately without having to wait for the fax transmission to complete.
  • Page 37 To send documents using memory transmission, follow the steps below. (This is an example when the direct transmission is set as default in the Function Parameters.) Place Original(s). Select a destination. Refer to Placing Originals (Facsimile/Internet Fax) in the Operating Instructions (For Basic Operations) of provided booklet.

  • Page 38: Direct Transmission

    Direct Transmission Documents can be transmitted immediately on scanning without storing into memory. Direct transmission is more convenient in situations as shown below: When you want to send the documents right away. When you want to send a large amount of documents. Document(s) To a single destination...
  • Page 39 Select a destination. Refer to Entering a Destination. (See page 16). Press the Start key. Transmission starts immediately on scanning. For instructions on how to cancel transmission, refer to Cancelling a Communication. (See page 46).

  • Page 40: Verifying Communication Status

    Verifying Communication Status To verify the communication status, follow the steps below: Press the Fax key. When the verification is completed, select “OK”. Select “Basic Menu”. Select “Comm. Status” while the call session is in progress. Verify the communication status.
  • Page 41 Memo...

  • Page 42: Rotated Transmission

    Rotated Transmission If an A4/Letter-sized document is loaded in a portrait position, it could be interpreted as an A3/Ledger size on the receiving station. To avoid this misinterpretation, the machine is configured to support rotated transmission. Set “78 Rotation XMT” to “Valid” in Function Parameters (Fax/Email Settings> Fax Parameters). This allows an A4/Letter-size document to be rotated by 90 degrees automatically when it is loaded in a portrait position, so that it is transmitted in the same orientation as it would have been loaded in landscape position.

  • Page 43: Batch Transmission

    Batch Transmission The batch transmission feature is useful in controlling the reduction of transmission time and telephone costs. In a batch transmission job, the machine sorts documents bound for the same destination(s), and collectively handles them as one reserved document (file) to be transmitted in a single call. There are two types of batch transmissions available: •...

  • Page 44: Getting An Outside Line Using Pin Code Access

    Getting an Outside Line Using PIN Code Access If your PBX requires a PIN (Personal Identification Number) Code to access an external line, your machine can be set to prompt the user to enter the PIN Code before dialling. This function is available when “39 PIN Code Access” in Fax/Email Settings> Fax Parameters is set to “Suffix”...

  • Page 45: Using Program Keys

    Using Program Keys If frequently used communication tasks are pre-programmed onto a respective program dialling button, the programmed operating sequence can be recalled by simply selecting the assigned button. Program dialling does not only simplify repetitive or complex operational sequences but also prevent operator errors.

  • Page 46: Cancelling A Communication

    Cancelling a Communication To cancel a communication, follow the steps below: To Cancel Memory Transmission: Press the Fax key. Press the Stop key while the communication is in progress. Select “Yes” to stop a communication Select “Yes” to print a communication journal or “No”...

  • Page 47: To Cancel Direct Transmission

    To Cancel Direct Transmission: Press the Stop key while the communication is in progress. Select “Yes” to stop a communication. Remove the document.

  • Page 48: Time Controlled Communication (Deferred)

    Chapter 3 Time Controlled Communication (Deferred) Fax Features Deferred Transmission Time must be pre-programmed in advance to send document(s) to one or multiple destinations at a deferred time within the next 24 hours. The document is scanned, and stored as a reserved document in memory until the pre-programmed time.
  • Page 49 Set the deferred time, and then select Press the Start key. “OK”. Document(s) are stored into memory. The programmed deferred communication time can be modified. For instructions on how to modify the communication time, refer to Editing Communication Reservations. (See page 156) It you need to delete a reserved communication file or to cancel a timer-...

  • Page 50: Deferred Polling

    Deferred Polling If Polling is requested with a deferred time, it will start Polling at the pre-programmed time. Pre-programmed Receiver Sender Communication Time Request to Poll Document(s) Memory Up to 50 built-in timers can be set for deferred communication. For instructions on how to use polling without a pre-programmed time, refer to Polling. (See page 52) Press the Fax key.
  • Page 51 If a password is required, enter the password, and then select “OK”. If you have set the polling password in “26 Polling Password” in Function Parameters (Fax/Email Settings> Fax Parameters), the password will appear on the display. You can still change the password temporarily by overwriting it with a new one.
  • Page 52 Polling Polling Polling is a process of calling the other station(s) for document(s) retrieval. The other station must know in advance that you will be calling, and must prepare document(s) by storing them into the memory. To ensure security, establish a polling password that is shared by the other station ahead of time.
  • Page 53 Select a destination. Refer to Entering a Destination. (See page Press the Start key. Polling starts.
  • Page 54 Storing Documents to Be Polled Polled is the process of automatically transmitting document(s) upon receiving the polling request from the receiving station. First, you must prepare your machine by storing document(s) into memory ahead of time. To ensure security, set the polling password that is shared with the receiving station. The receiving station initiates the call, therefore, it pays for the communication charges.
  • Page 55 After being polled, the documents stored in the memory will be erased automatically. To retain the documents in memory so that they can be polled repeatedly change by setting “27 POLLED FILE SAVE” to “Valid” in Function Parameters (Fax/Email settings> Fax Parameters).

  • Page 56: Storing Documents To Be Polled

    DP-190 DP-1810F DP-1820F DP-1820E DP-2000 DP-2310 DP-2330 DP-2500 DP-3000 DP-3010 DP-3030 DP-3510 DP-3520 DP-3530 DP-4510 DP-4520 DP-4530 DP-6010 DP-6020 DP-6030 DP-C262 DP-C322 DX-600 DX-800 UF-280M UF-312 UF-322 UF-332 UF-333 UF-342 UF-344 UF-550 UF-560 UF-585 UF-590 UF-595 UF-733 UF-744 UF-745 UF-755...

  • Page 57: Confidential Transmission

    Confidential Transmission To transmit a confidential document, follow the steps below: You must have a mailbox password (4-digit) setup and shared with the receiving machine. Place Original(s). Enter the mailbox password (4-digit), and then select “OK”. Refer to Placing Originals (Facsimile/Internet Fax) in the Operating Instructions (For Basic Operations) of provided booklet.

  • Page 58: Confidential Polling

    Confidential Polling Press the Fax key. Enter the mailbox password (4-digit), and then select “OK”. Select “More Menus”. Select “Mail Box”. If you make a mistake, press Clear key to delete entries one digit at a time. Select a destination. Select “Polling”.

  • Page 59: Storing Documents For Confidential Polling

    Storing Documents for Confidential Polling Place Original(s). Enter the mailbox password (4-digit), and then select “OK”. Refer to Placing Originals (Facsimile/ Internet Fax) in the Operating Instructions (For Basic Operations) of provided booklet. Press the Fax key. Select “More Menus”. The documents are stored in the mailbox and will be transmitted upon receiving the confidential polling request.

  • Page 60: Printing A Received Confidential Document

    ** Notice Of Confidential Document Held ** File No. Received From Pages Time Received PANAFAX dd-MMM 15:00 -PANASONIC *****DP-XXXX************************ -HEAD OFFICE - ***** - 201 555 1212- ********* Item Explanation Date/Time The date and time at which the confidential reception report is printed.
  • Page 61 Printing a Received Confidential Document To print a received confidential document, follow the steps below: After a received confidential document is printed, it is deleted from the mailbox. Press the Fax key. Enter the mailbox password (4-digit), and then select “OK”. Select “More Menus”.

  • Page 62: Deleting A Confidential Document

    Deleting a Confidential Document To delete a confidential document in a mailbox, follow the steps below: Press the Fax key. Enter the mailbox (4-digit) password, and then select “OK”. Select “More Menus”. Documents in the mailbox are deleted. Select “Mail Box”. If you make a mistake, press Clear key to delete entries one digit at a time.
  • Page 63 Memo...

  • Page 64: Sub-Addressing Communication

    • A centre machine supporting a memory feature is required on the fax network to implement sub- addressed communications. For more details, contact your local authorized Panasonic dealer. • In a sub-addressed communication, the sub-addressing information must be checked between the sender and the receiver beforehand (sub-address is limited up to 20 digit).

  • Page 65: Sub-Addressed Transmission Using Address Book

    Sub-Addressed Transmission Using Address Book To transmit a document by sub-addressing, follow the steps below: This feature can not be used when dialling from the external telephone. Refer to Talking to the Remote Party Before Transmission. (See page 25) Place Original(s). Enter a sub-address, and then select “OK”.
  • Page 66 Select a destination. Refer to Entering a Destination. (See page Choose the address except registered for Relayed Transmission. Press the Start key. Sub-Addressed transmission starts.

  • Page 67: Sub-Addressed Transmission Using Manual Dialling

    Sub-Addressed Transmission Using Manual Dialling To enter a sub-address directly from the keypad, follow the steps below: This feature does not work when dialling from the external telephone. Refer to Talking to the Remote Party Before Transmission. (See page 25) If you use sub-addressed transmission frequently, the sub-address can be pre-programmed into the address book to facilitate future communications.

  • Page 68: What Is Password Communication

    To use Password Transmission, you must set a 4-digit transmission password in advance. The password must be shared with the other compatible Panasonic machine(s). If the transmission password in your machine does not match the Transmission password in other compatible Panasonic machine(s), the transmission will fail.
  • Page 69 Password Transmission To utilize the password-protected transmission feature, follow the steps below: You must set the password (4-digit) in the “43 Password-Transmit” setting in advance, in Function Parameters (Fax/Email Settings> Fax Parameters). Place Original(s). Select “On”, and then select “OK”. Refer to Placing Originals (Facsimile/Internet Fax) in the Operating Instructions (For Basic Operations) of provided booklet.

  • Page 70: Setting Password-Protected Transmission

    Setting Password-Protected Transmission To always utilize password-protected transmissions, follow the steps below: You must program a password (4-digit) in advance. Press the Function key to open the Select “40-79”. Function Parameters screen. Select “Fax/Email Settings”. Select “04 Key Operator Mode”. Select “43 Password-Transmit”.
  • Page 71 Select “On” or “Off”, and select “OK”. Press Reset key to return the machine to the initial screen of the current active mode. You can change the setting temporarily by using the “Password XMT “ in the “more menu” for each transmission. (See page 69)

  • Page 72: Printing Communication Journal

    000/001 00:01:45 Busy 000/001 00:00:00 021 111 1234 - PANASONIC - DP-XXXX ************ ************** - HEAD OFFICE - ****** - 201 555 1212 - ******* THE SLEREXE COMPANY LIMITED SAPORS LANE . BOOLE . DORSET . BH 25 8 ER TELEPHONE BOOLE (945 13) 51617 .
  • Page 73 Place Original(s). Select “On”, “Off”, or “Inc Only”, and then select “OK”. Refer to Placing Originals (Facsimile/Internet Fax) in the Operating Instructions (For Basic Operations) of provided booklet. Press the Fax key. Select “More Menus”. Select to print a Communication Journal after each transmission.

  • Page 74: Transmitting A Document With A Cover Sheet

    ***** Facsimile Cover Sheet ***** dd-MMM-yyyy 15:00 Message To: SALES DEPT. Message From: PANASONIC 201 555 1212 Page(s) Following This Cover Page The cover sheet is excluded from the total page count in the transaction journal. The default setting of cover sheet can be changed with “56 Cover Sheet (HOME)” in Function Parameters (Fax/Email Settings >...
  • Page 75 Select “Cover Sheet”. Select a destination. Refer to Entering a Destination. (See page Select “On”, and then select “OK”. Press the Start key. The transmission of the document with a cover sheet starts. Select to attach a cover sheet. Select not to attach a cover sheet.

  • Page 76: Chapter 4 Fax Reception

    Chapter 4 Receiving Documents Fax Reception There are two ways to receive fax calls on this machine. Automatic Reception The machine receives documents automatically. The machine answers all incoming calls (including voice calls). Manual Reception When your telephone rings, lift the handset of the external telephone. If you hear a beep from the phone, it means someone wants to originate a fax call.

  • Page 77: Manual Reception

    Manual Reception When your machine is set to this mode, it will not receive documents automatically. After you answered the call, you can receive a fax. • Set “17 Receive Mode” to “Manual” in Function Parameters. Parameters (Fax/Email Settings > Fax Parameters).

  • Page 78: Print Reduction And Duplex Recording

    Print Reduction and Duplex Recording Print Reduction This machine can use tter, Legal, A4, B4 or A3 size plain paper for recording. Sometimes, oversized documents sent to you by the other parties cannot be printed within a single page. If this happens, the document will be divided into separate pages.

  • Page 79: Duplex Recording

    When Print Reduction is Set to “Fixed” With “24 Print Reduction” set to “Fixed” in Function Parameters (Fax/Email Settings> Fax Parameters), the machine prints all incoming documents reduced at the reduction ratio pre- programmed in the “25 Reduction Ratio” in Function Parameters (Fax/Email Settings> Fax Parameters).

  • Page 80: Substitute Memory Reception

    Substitute Memory Reception When your machine cannot print an incoming document for some reasons, such as when it runs out of paper/toner, or paper has jammed, the received document is saved in memory automatically. This feature is called “substitute memory reception”. When a received document is saved in memory as substitute memory reception, the message “Message in Memory”...

  • Page 81: Convenient Reception Features

    Convenient Reception Features This machine supports certain convenient-to-use reception features. Program these features as required. Selective Reception Your machine has a special feature, Selective Reception, which can prevent receiving of unnecessary documents, (i.e. junk fax, direct mail, etc.). Before receiving the document, the last 4 digits of the ID Number received from the sending machine will be compared with the last 4 digits of the telephone number programmed in each Address Book station.

  • Page 82: Fax Forwarding

    Fax Forwarding This feature allows all incoming faxes to be forwarded to the station registered in the address book. It is convenient when you want to receive fax calls at a location away from your office (such as your home) at night, or during holidays.

  • Page 83: Password-Reception

    To use Password Reception, you must set a 4-digit receiving password in advance. The password must be shared with the other compatible Panasonic machine(s). If the password in your machine does not match the receiving password in the other compatible Panasonic machine(s), the reception will fail.

  • Page 84: What Is Memory Reception

    Receive to Memory What is Memory Reception? Memory reception allows all incoming documents to be stored in memory, instead of printing them onto the output tray. If the memory reception feature has been set to “On” in Function Parameters, the message Receive to Memory appears on the touch-panel display.

  • Page 85: Programming Memory Reception

    Programming Memory Reception To enable memory reception, follow the steps below: Press the Fax key. Select “On”, and then “OK”. Memory reception is programmed. Select “More Menus”. Select “Select Mode”. Select to enable memory reception. Select to cancel memory reception. Select to print a document received in memory.

  • Page 86: Receive To Memory

    Printing a Document Received in Memory When a document is received in memory, a message is displayed. To print a document received in memory, follow the steps below: Press the Fax key. Select “Print”, and then “OK”. Select “More Menus”. Select to enable memory reception.
  • Page 87 If a password is pre-programmed, enter the password (4-digit), and then select “OK”. This screen appears when the password is set in “37 Receive to Memory” in Function Parameters (Fax/Email Settings). If you make a mistake, press Clear key to delete entries one digit at a time.

  • Page 88: Chapter 5 Internet Fax

    Chapter 5 What is Internet Fax? Internet Fax What is Internet Fax? It is a feature whereby scanned documents are transmitted to Internet Fax or to computers as Email. Internet Fax communicates via an Intranet, or the Internet without using the telephone line. This machine can be connected to 10Base-T/100Base-TX Ethernet LAN (local area network).

  • Page 89: Using The Internet Fax Feature

    Routing You can forward fax documents or Email to an Internet Fax or networked computers. Refer to Inbound Routing. (See page 91) Transmitting to a Fax via a Relay Station (Relay Transmission) Email can be transmitted as normal fax documents via a relay station. Email may also be broadcasted.

  • Page 90: What Internet Fax Can Do

    What Internet Fax Can Do This section introduces the functions of the Internet Fax feature. The Internet Fax features does not only offer sending and receiving Email but forwarding fax documents via a telephone line or broadcasting them via a relay station. Sending Email A scanned document can be transmitted to an Internet Fax or to a remote computer as an Email file attachment.

  • Page 91: Receiving Email

    Receiving Email When this machine receives Email from an Internet Fax or from a computer, it starts printing the Email automatically. If the Email has an attached file in a format that is not supported by the machine, an error message is printed to alert you that the machine cannot print the Email. For instructions on how to receive Email, refer to Receiving an Email.

  • Page 92: Relay Transmission

    PC using your current Email application trough a Relay Station. To convert applications, such as spread sheet, into a TIFF-F format file, however, requires you to first download the software (TIFF Converter) from the web site listed below. http://panasonic.co.jp/pcc/en/ Ex. Internet Relay Transmission G3 Fax...

  • Page 93: Message Delivery Notice (Mdn)

    Message Delivery Notice (MDN) If the sender (Internet Fax) desires a processing confirmation, it must request a Message Delivery Notice when sending the message itself to a device supporting this notification function. Several Email applications such as Eudora and Outlook Express support and are able to respond to the delivery confirmation notification sent from the Internet Fax.

  • Page 94: Direct Internet Fax Transmission (Using Direct Smtp)

    Direct Internet Fax Transmission (Using Direct SMTP) Email is normally distributed by an SMTP mail server using Simple Mail Transfer Protocol (SMTP). In common cases only Email and web service from the Internet are permitted into the corporate intranet, and corporate network administrators are extremely unwilling to open the firewall for other incoming services, since each opened path represents additional potential security threats.
  • Page 95 Memo...

  • Page 96: Tips For Internet Fax

    Tips for Internet Fax Your machine uses the same communication protocols as Email: the Simple Mail Transfer Protocol (SMTP). The differences from a standard G3 fax communication using the Public Switched Telephone Network (PSTN) are as follows. Differences between Internet Fax and Fax Stations on the Telephone Line Fax stations connected to the telephone line transmit data over a telephone line at their own expenses.

  • Page 97: Transmission Resolution

    Image data in TIFF-F format has been attached to this email. You can download the TIFF-F Image Viewer from the following URL addresses: http://panasonic.co.jp/pcc/en/: • If the document(s) being sent in the PDF format, the following message is shown instead.

  • Page 98: Preparing To Use Internet Fax

    The Email address format can be same as your regular Email address. If your Email address is popuser001@panasonic.com, your machine’s Email address can be Internet_Fax@panasonic.com. By default the machine requires the IP Address of the DNS Server and prompts you to enter the SMTP Server Name.
  • Page 99 Sending Email (This machine -> Other Internet Fax machine or PC) This machine -> Other Internet Fax machine or PC SMTP Server POP Server...

  • Page 100: Sending An Email Procedure

    Sending an Email Procedure The basic operation to send an Email is as follows: Email Addresses and Fax Stations can be mixed while entering the destinations. Email would be transmitted to an Email address destination, while normal fax documents would be transmitted to a fax destination.
  • Page 101 Select “Email”. Press the Start key. The original(s) are stored into memory with a file number. Then starts Email transmission. If the transmission fails, an error response is Enter an Email address by selecting delivered from the mail server and printed “Keyboard”...

  • Page 102: Entering An Email Address

    Entering an Email Address Email addresses can be entered by any of the following methods: Using the onscreen keyboard Enter the Email address directly. (See page 103) Using the address book Use the pre-programmed Address Book. . (See page 104) Use a Key Name .

  • Page 103: Using The Onscreen Keyboard

    Email address when the Email is sent. Enter an Email address, and then select “OK”. Input characters: abc Sending Email address: abc@panasonic.com Use the Domain List When you enter an Email address, you can use the Domain List if you pre-programmed the domain name you wish to enter.

  • Page 104: Using The Address Book

    Using the Address Book Use a Key Name Search through “Favourites” If an Email address is pre-programmed in the If an Email address is pre-programmed in the address book, it can be selected by using a Key “Favourites”, it can be selected from Name.
  • Page 105 Use Group Dialling For transmission to multiple destinations with group dialling, follow the steps below. To use a Group button, group dialling needs to be programmed in Function Parameters. Refer to Setting for Group Dialling. (See page 173) Follow the step 1 and 2 on page 100. Select “Program/Group”.

  • Page 106: Searching For Destinations

    Searching for Destinations Search through the Address Book (Local Search) of a remote station programmed in the address book can be searched by its Email address entry name Follow the step 1 and 2 on page 100. Select the destination to which you want to send, and then select “OK”.
  • Page 107 Search through the LDAP server (LDAP Search) LDAP search is a feature that searches through the address book on an LDAP Server on a network for fax numbers or Email addresses. To find out whether the LDAP search feature works in your particular environment, contact your network administrator.
  • Page 108 Choose a destination, and then select “OK”. Only one Email address can be selected at a time. You can switch between the Email addresses and fax numbers list by selecting “Email” or “Fax Number” button on the screen. Select to scroll through the search results.
  • Page 109 Memo...

  • Page 110: Using Cc, Bcc And From

    Using Cc, Bcc and From When creating an Email, you have the option of setting Cc and Bcc as its destinations and entering a subject. If the use of From has been enabled in Function Parameters, the machine can transmit an Email with Email addresses entered in From other than its own Email address.

  • Page 111: Setting Cc And Bcc

    Setting Cc and Bcc To set Cc and Bcc as Email destinations, follow the steps below: On the Email screen, select “Cc” or “Bcc”. (see pages 101 and page 110) Select an Email address, and then select “Close”. For instructions on how to set an Email address, refer to Entering an Email Address.

  • Page 112: Setting From Field

    Setting From field The From field is preset in the Machine, you can change the From field by selecting “From” on the Email screen. To set From field, follow the steps below: If “145 Sender Selection” is set to “Valid”, you can preset up to 25 sender names. You can select from the sender list when sending an Email.

  • Page 113: Setting Subject

    Setting Subject Confirming the Destination Every time you send Email, you can enter its You can confirm the entered destinations. subject manually. To enter a subject, follow the steps below: Select ““Destinations:###”. (###: Number of selected addresses) Default Subject is preset if “21 Default Subject” has been set in Function Parameters (Fax/Email Settings>...

  • Page 114: Setting A File Type And A Filename

    Setting a File Type and a Filename Documents can be scanned into a PDF or TIFF format, and renamed as well. Internet Fax does not support the PDF format. If a document is transmitted to Internet Fax with the PDF format, the Internet Fax at the receiving station would be unable to print the images, resulting an error.
  • Page 115 Enter a filename, and then select “OK”. The filename can be up to 20 characters long. For using the onscreen keyboard, refer to Before Starting in the Operating Instructions (For Function Parameters) on the provided CD-ROM. If you make a mistake, select “Back Space” to delete one character at a time, or move the cursor to the beginning of the field, and then select Clear key to delete the entire...

  • Page 116: Emailing An A3-Sized Document

    Emailing an A3-Sized Document Receiving stations may not receive large documents depending on their recording capability (paper size). If you want to transmit a document larger than A4, such as a ledger size, by using the Internet Fax feature, check the paper size capability of the receiving station before transmission. If the receiving station is capable of receiving an A3-sized document, you can send the document without reducing its size.
  • Page 117 Select “A3 Email XMT”. Press the Start key. The original(s) are stored into memory with a file number. Then starts Email transmission. Select “On”, and then select “OK”. The document is transmitted at the same ratio scale as it has been scanned.

  • Page 118: Setting Message Delivery Notice (Mdn)

    Setting Message Delivery Notice (MDN) To enable Message Delivery Notice feature, follow the procedures below. Standard setting of “173 Delivery Notice” can be changed in Function Parameters (Fax/Email Settings> Fax Parameters). For instructions on how to change the standard setting, refer to Fax/Email Settings in the Operating Instructions (For Function Parameters) on the provided CD-ROM.
  • Page 119 Set an Email address. Refer to Entering an Email Address. (See page 102) Press the Start key. The original(s) are stored into memory with a file number. Then starts Email transmission. When the Email is opened at the receiving station, a delivery notice will be Emailed automatically.

  • Page 120: When Email Transmission Fails

    When Email Transmission Fails If the Email fails to reach its destination, an error mail is returned from the mail server and is printed on the machine. The error mail includes an error message and the image of the first page of the transmitted document to alert the sender the conditions of the failure.

  • Page 121: Using A Completion Notice

    Using a Completion Notice Using Completion Notice feature, completion of sending Email or fax transmission is informed to your computer. Before using this function, install the Panasonic Document Management System and PCL Printer Driver, and then set up the each software.

  • Page 122: Receiving An Email

    Receiving an Email If the machine connects to a network as a POP Client, it can receive Email either automatically or manually. The Email reception method from a POP Server varies depending on the POP settings programmed in Function Parameters. Configure to Receive Email Program the following parameters in Function Parameters (Fax/Email Settings>...

  • Page 123: Receiving Email Manually

    Receiving Email Manually With “147 Auto POP Receive” set to “Invalid” in Function Parameters (Fax/Email Settings> Fax Parameters), Email is received manually. With POP acquisition interval set between 1 and 60 minutes, queries are transmitted to the POP Server periodically to check for new mail and the number of the incoming Email messages on the server appears on the display.

  • Page 124: Receiving Email With The Program Key

    Receiving Email with the Program Key This function allows others to share your machine to retrieve their Emails from the POP Server by pre- programming their POP User Names and POP Passwords into the Program Keys. They will be able to retrieve their Emails by simply pressing the associated Program Key.
  • Page 125 Memo...

  • Page 126: Receiving An Email On A Computer

    Receiving an Email on a Computer This section explains how to receive Emails transmitted from the machine to a computer, and also explains the Emails forwarded from the machine to a computer. Receiving Email on Your Computer A sample screen shot of a mailer that has received Email from Internet Fax is shown below. ®...

  • Page 127: Opening Email

    You can download the TIFF-F Image Viewer into your PC from the following URL address; http://panasonic.co.jp/pcc/en/ License agreement of Panasonic’s TIFF-F Image Viewer application You must carefully read the license agreement before installing the TIFF-F Viewer application on your PC. If you do not agree to all the terms of this agreement, do not use the software and destroy all of the copies thereof.

  • Page 128: Inbound Routing

    G3 Fax machine(s) over the telephone line. For more details on the types of fax that work with routing, contact your local authorized Panasonic dealer. If no sub-address is specified, and then your machine tries to match the originating fax machine’s Numeric ID (TSI) with the TSI routing within its auto dialler and will route the documents to the corresponding stations Email address(s) and/or telephone number(s).

  • Page 129: Routing Setup Flow

    Routing Setup Flow Before the inbound routing feature can be used, the Function Parameters and address book programming is required. Configure your machine for Internet Fax (see page 98) Set required parameters to “Valid” in Function Parameters in Function To use sub-addressing......Set “152 Sub-Addr Routing” to “Valid” Parameters ( Fax/Email Settings >...

  • Page 130: Settings For Inbound Routing

    Settings for Inbound Routing To use the inbound routing feature, program the following parameters to meet the type of routing in Function Parameters (Fax/Email Settings): Routing type Explanation Function Parameters Routing by sub- Set this parameter to perform an ITU-T sub-address Set “152 Sub-Addr addressing query within its auto dialler and to route the received...

  • Page 131: Programming The Address Book For Inbound Routing

    Programming the Address Book for Inbound Routing To use the inbound routing feature, program the transferring destination in the address book. For instructions on how to register the address book, refer to Address Book. (See page 162) Press the Function key. Enter an Email address, and then select “OK”.
  • Page 132 Enter a key name, and then select Select whether to add the Email “OK”. address to “Favourites”. Select to display the station in “Favourites”. Key names are used to select the destinations on the touch-panel display. For using the onscreen keyboard, refer to Before Starting in the Operating Select not to display the Instructions (For Function Parameters) on...
  • Page 133 To enable routing by a numeric ID, enter a numeric ID, and then select “OK”. This screen appears when “153 TSI Routing” has been set to “Valid” in Function Parameters (Fax/Email Settings>Fax Parameters). Press Reset key to return the machine to the initial screen of the current active mode.

  • Page 134: Using The Relay Feature

    Using the Relay Feature What is the Relay Feature? From your PC or your machine, you can send documents to the End Receiving Station(s) via an Internet Relay Station. After the Relay Station completes its transmission to the End Receiving Station, your PC or your machine receives a COMM.

  • Page 135: Relay Station

    Relay Station • Sends Email received from the initial sending station to an end receiving station (a fax station connected to the telephone line: Ex: Stockholm/Berlin/Rome) as a fax document. If multiple end receiving stations are specified, the Email is broadcasted to them. •...

  • Page 136: Setting Up A Relayed Transmission Network

    • Add Relay Station and End Receiving Station to Address Book by referring Sample Entries in Address Book (see page 138 and page 139) and Adding End Receiving Stations for Relayed Transmission (see page 142 and page 143). To set up relayed transmission network properly, consult authorized Panasonic dealer.

  • Page 137: Example Of A Relayed Transmission Network

    (Stockholm, Rome, Tokyo, Hong Kong, Sydney and others) via the relay stations (London, Singapore). New York London Email Address: ifax@newyork.panasonic.com Email Address: ifax@london.panasonic.co.uk Host Name: newyork Host Name: london Relay XMT Password: usa-rly...

  • Page 138: Sample Entries In Address Book

    Sample Entries in Address Book Table 1: Initial Sending Station (New York) Telephone number 212 111 1234 Email address (SMTP) ifax@newyork.panasonic.com Host name newyork Relay XMT password usa-rly Station Name Email Address/Telephone Number Relay Station Address London ifax@london.panasonic.co.uk Stockholm 46 8 111 1234 “London Relay”...
  • Page 139 Table 3: Relay Station (Singapore) Telephone number 65 111 1234 Email Address (SMTP) ifax@singapore.panasonic.co.sg Host name singapore Relay XMT password sg-rly Station Name Email Address/Telephone Number Relay Station Address London ifax@london.panasonic.co.uk Stockholm 46 8 111 1234 “London Relay” New York ifax@newyork.panasonic.com...

  • Page 140: Function Parameters For Relay Stations

    Requests to relay a message to another G3 fax machine via PSTN. “Relay Domain (01)” to “Relay Domain (10)” Ex: Registered Domain Names (01): panasonic.co.jp (02): abc.iFax.com (03): panasonic.com To increase network security by protecting from third party access to the relay station. Enter a relay-permitted domain name and an administrator Email address for every relay station.

  • Page 141: Settings For Initial Sending Station

    Item Required function Parameters Explanation User Parameters Register the Department Manager’s Email Address for supervising and cost control purposes. Once registered, the machine will send an “ ” 37 Manager’s Email Addr Email notification to the Email address for each Relayed XMT Request received from a remote station.

  • Page 142: Adding End Receiving Stations For Relayed Transmission

    Adding End Receiving Stations for Relayed Transmission You can add end receiving stations to the Address Book by the following procedure. If broadcasting to multiple end receiving stations is required, use group dialling. (see page 173) “140 LAN RLY XMT Request” must have been set to “Valid” in Function Parameters (Fax/Emai Settings> Fax Parameters) to have a LAN relayed transmission request pre-programmed in the address book.
  • Page 143 Enter a station name, and then select Select whether to add a station to “OK”. “Favourites”. Select to show the station in “Favourites”. Enter a station name up to 15 characters. For using the onscreen keyboard, refer to Before Starting in the Operating Instructions (For Function Parameters) on Select not to show the the provided CD-ROM.

  • Page 144: Relayed Transmission From Internet Fax

    Relayed Transmission from Internet Fax Documents can be transmitted to fax stations on the telephone line via Internet Fax relay stations. Internet Fax Internet Fax G3 Fax PSTN G3 Fax Mail Server Internet G3 Fax Place Original(s). Select a Relay Station or enter the Email address of the relay station.
  • Page 145 Select an end receiving station to which the relay station relays. For instructions on how to enter destinations, refer to Entering a Destination. (See page 16) Multiple stations can be programmed as end receiving stations. Press the Start key. Email is sent to the relay station, together with the fax number of the end receiving station.

  • Page 146: Relayed Transmission From Pc

    Relayed Transmission from PC Using your Email application, you can send any document(s) from your PC as a TIFF-F attachment to one or multiple G3 Fax machines automatically through the Internet Relay Station. End Receiving Station Internet Relay Station G3 Fax PSTN G3 Fax Mail Server...

  • Page 147: Requesting A Relayed Transmission From A Computer

    Requesting a Relayed Transmission from a Computer Requesting a relayed transmission, fill the field in your mailer that corresponds to the destination (To) in the following manner: Sample entry: sg-rly#8133111234@singapore.panasonic.co.sg Entry example Explanation sg-rly Enter the Relay XMT Password. (It must match the Relay XMT Password preprogrammed in the relay station.)

  • Page 148: Convenient Application Software

    TIFF Converter Mail Linking Program allows you to automatically create TIFF files by pressing one button from the TIFF Converter for the Internet FAX. You can download the Panasonic’s TIFF Converter and TIFF Converter Mail Linking Program and their respective User’s Guide from the following URL. Click IFAXVIW (TIFF Viewer) and download required software.
  • Page 149 Memo...

  • Page 150: Result Of Relayed Transmission

    [STOCKHOLM ] STOCKHOLM 001/001 00:00:15 R-OK [ROME ] ROME 001/001 00:00:15 - PANASONIC - *****DP-xxxxx************************** - HEAD OFFICE - ****** - 201 555 1212 - ********** Item Explanation Indication of Indication of communication mode. communication mode Start time of Start time of communication.
  • Page 151 Item Explanation Number of pages The 3-digit number is the number of pages successfully transmitted or transmitted or received received. When the documents are stored into the memory, two 3-digit numbers will appear. The first 3-digit number represents the number of pages successfully transmitted.

  • Page 152: Useful Terms To Remember

    If you wish to enable the Direct Internet Fax Transmission on your Internet Fax, a static (reserved by a Network Administrator) IP address and configurations must be used instead of the DHCP operation, contact Authorized Panasonic dealer. (see pages 94) SMTP Authentication Since the Internet debuted as an electronic infrastructure of global dimensions, the communications equipment market has been growing at a phenomenal rate.
  • Page 153 Memo...

  • Page 154: Displaying A Communication Reservation File List

    Chapter 6 Editing a Communication Reservation File Handling Communication Reservation Files Your machine has a document image memory which enables you to reserve memory transmission, memory deferred transmission, memory polling and so on. After reserving the communications in memory, you may need to change the settings of the communication(s) while it is still in memory.

  • Page 155: Reading The Reservation Report

    10:30 [pana01 ] [pana03 *038 Memory XMT dd-MMM 09:02 [pana_Lanrelay ] - PANASONIC ***** DP-xxxx ********************** - HEAD OFFICE - ***** - 201 555 1212 - ************** Item Explanation File Number If the file is now being executed, an “*” is indicated on the left of the file number.
  • Page 156 Editing Communication Reservations To change the start time and/or stations in a communication file, follow the steps below. Communication reservations for the documents being transmitted cannot be modified. Press the Fax key. Select a communication reservation file to be edited, and then select “OK”. Select “More Menus”.
  • Page 157 Edit the destination. To delete a destination(s), select “Delete”, and then go to step 9. To add destination(s), select “Add”, and then go to step 8. Select the destination, and then select “OK”. When the change completes, select “OK”. To return to standby, press the Reset key.
  • Page 158 Deleting a Communication Reservation File To delete the file in memory, follow the steps below. Your machine cannot delete the file while it is being sent. Press the Fax key. Select a communication reservation file to be deleted, and then select Select “More Menus”.
  • Page 159 Printing a Communication Reservation File Communication reservation files stored in memory can be printed. Your machine cannot print the document while it is being sent. Press the Fax key. Select to display the communication reservation file you Select “More Menus”. want to print.
  • Page 160 Adding Documents to a Communication Reservation File Documents can be added to a communication reservation file stored in memory. Your machine can not add document into the file while it is being sent, waiting to redial, or trying to send the incomplete file.
  • Page 161 Resending an Incomplete Document With “31 Incomplete File Save” set to “Valid” in Function Parameters (Fax/Email Settings> Fax Parameters), documents that could not be transmitted due to a communication error (such as the remote station busy or not responding) can be stored in memory as incomplete files. This section explains how to resend incomplete files stored in memory.

  • Page 162: Address Book

    Chapter 7 Address Book Program Destinations/Program Keys What is Address Book? With the fax numbers or Email addresses of remote stations programmed in the address book, the stations can be selected with a single operation on their button appearing on the touch-panel display. Favourites Name tab Remote...
  • Page 163 Adding a Fax Number into the Address Book To add a fax number to the address book, follow the steps below: For instructions on how to edit the station in the address book, refer to Editing Address Book. (See page 167) For instructions on how to delete the station from the address book, refer to Deleting a Destination from Address Book.
  • Page 164 Enter key name, and then select “OK”. Set the Email address of a relay station, and then select “OK”. This screen appears when “140 LAN RLY XMT Key names are used to select destinations Request” has been set to “Valid” in Function on the touch-panel display.

  • Page 165: Adding An Email Address To Address Book

    Adding an Email Address to Address Book To add an Email address to the address book, follow the steps below: For instructions on how to edit the station in the address book, refer to Editing Address Book. (See page 167) For instructions on how to delete the station from the address book, refer to Deleting a Destination from Address Book.
  • Page 166 Enter a key name, and then select Select to display the station in “Favourites”. “OK”. Select not to display the station in “Favourites”. To enable sub-addressed routing, enter a sub-address, and then select “OK”. Key names are used to select destinations on the touch-panel display.

  • Page 167: Editing Address Book

    Editing Address Book To edit the station in the address book, follow the steps below: Press the Function key. Select the station you want to edit, and then select “OK”. Select “Fax/Email Settings”. Select “00 Address Book”. Select the same button again to cancel the choice.
  • Page 168 Deleting a Destination from Address Book To delete a remote station from the address book, follow the steps below: Press the Function key. Select the station you want to delete from the address book, and then Select “Fax/Email Settings”. select “OK”. Select “00 Address Book”.

  • Page 169: Printing The Address Book List

    Printing the Address Book List To print the address book list, follow the steps below: The address book list can also be printed by selecting “Print Out” in “More Menus”. (See page 190) For more details about items in the address book list, refer to Reading Address Book List. (See page 191) Press the Function key.

  • Page 170: Program Keys

    Program Keys What is Program Keys? There are three ways to use program key as follows: Using for Program Dialling You can set communication sequences or destinations which you often use. Using for Group Dialling Multiple destinations can be selected from the address book and pre-programmed on a single program key for group dialling.
  • Page 171 Setting for Program Dialling To program a communication feature on program key, follow the steps below: For instructions on how to edit pre-programmed station, refer to Editing Address Book. (See page 167) For instructions on how to delete pre-programmed station, refer to Deleting a Destination from Address Book.
  • Page 172 Program each desired feature. Deferred Communication Transmit (see page 48) Polling (see page 50) Polling (see page 52) Advanced Communication MailBox (see page 56) Sub Address Transmit (see page 64) Press the Start key. The program dial is programmed. Press Reset key to return the machine to the initial screen of the current active mode.

  • Page 173: Setting For Group Dialling

    Setting for Group Dialling To program multiple destinations on program key, follow the steps below: For instructions on how to edit pre-programmed station, refer to Editing Address Book. (See page 167) For instructions on how to delete pre-programmed station, refer to Deleting a Destination from Address Book.
  • Page 174 Select the destinations to be programmed, and then select “OK”. The group dialling is programmed. Press Reset key to return the machine to the initial screen of the current active mode.
  • Page 175 Editing a Group Dialling To edit a group dialling, follow the steps below: Press the Function key. Select the Group Dial button you want to edit, and then select “OK”. Select “Fax/Email Settings”. Select “01 Program Keys”. Select the same button again to cancel the choice.
  • Page 176 Select the destination to be programmed, and then select “OK”. Press Reset key to return the machine to the initial screen of the current active mode.
  • Page 177 Memo...
  • Page 178 Deleting the Program Key setting To delete a program dialling or group dialling destination, follow the steps below: Press the Function key. Select a program key, and then select “OK”. Select “Fax/Email Settings”. Select the same button again to cancel the Select “01 Program Keys”.

  • Page 179: Printing The Program List

    Printing the Program List To print the program list, follow the steps below: The program list can also be printed by selecting “Print Out” in “More Menus”. (See page 192) For more details about the items in the program list, refer to Reading Program List. (See page 193) Press the Function key.
  • Page 180 Programming Email Manual Reception on Program Keys When this machine is connected to a POP Server, POP Account name and passw other than the machine’s one can be programmed for a program key to receive Emails. To enter an Email address and a password, follow the steps below: If you leave a password blank in Step 8, a password prompt window will appear upon POP reception.
  • Page 181 Enter the password, and then select “OK”. Select “Invalid” or “Valid”, and then select “OK”. Invalid Select to leave Email on the POP Server after it has been received. Valid Select to delete Email from the POP Server after it has been received.

  • Page 182: Transaction Journal

    Chapter 8 Transaction Journal Reading Reports/Lists The “Journal” is a record of the last 200 transactions (a transaction is recorded each time you send or receive a document). It is printed out automatically after every 200 transactions or you can print or view it manually by using the following procedure.

  • Page 183: Viewing Communication Results On Touch-Panel Display

    Viewing Communication Results on Touch-Panel Display To view the communication results on the touch-panel display, follow the steps below: Press the Fax key. Select “XMT Only (View)” or “All (View)”. Select “More Menus”. Communication results will be displayed. XMT Only (View) Select to view only the Select “Print Out”.

  • Page 184: Reading Transaction Journal

    0800420000000 001/001 00:00:16 TEL XMT 15-AUG 20:19 CB444BG577000 << Continue >> (13) -PANASONIC DP-XXXX ******* ****************** -HEAD OFFICE - ***** - 201 555 1212- ********* (15) (14) Item Explanation Printout date The date and time at which the Transaction Journal printed.
  • Page 185 Item Explanation Pages Number of pages transmitted or received. The 3-digit number is the number of pages successfully transmitted or received. When the documents are stored into the memory, two 3-digit numbers will appear. The first 3-digit number represents the number of pages successfully transmitted.

  • Page 186: Communication Journal

    Communication Journal This is a report that is printed at the end of each transaction to keep a record of the communication result. • A communication journal is printed when the “12 Comm. Journal (HOME)” has been set to “Always” or “Inc Only”...
  • Page 187 [ACCOUNTING SERVICE DEPT 000/001 00:01:45 Busy 000/001 00:00:00 021 111 1234 - PANASONIC - DP-XXXX ************ ************** - HEAD OFFICE - ****** - 201 555 1212 - ******* THE SLEREXE COMPANY LIMITED SAPORS LANE . BOOLE . DORSET . BH 25 8 ER TELEPHONE BOOLE (945 13) 51617 .
  • Page 188 Item Explanation Communication result “OK” indicates that the communication was successful. “Busy” indicates that the communication has failed because of busy line. “Stop” indicates that STOP was pressed during communication. “P-OK” indicates that memory overflow occurred while storing the documents into the memory for transmission but successfully stored document(s) was sent.
  • Page 189 Memo...

  • Page 190: Printing Address Book List

    Address Book List This section explains how to print and read the address book list. Printing Address Book List To print an address book list, follow the steps below: The address book list can also be printed by programming “Fax/Email Settings> Fax Parameters” in Function Parameters.

  • Page 191: Reading Address Book List

    +1 201 123 4567 [RELAY1] [John Smith John Smith 201 555 3156 1212 212 555 1234 [RELAY2] [P] [Panafax1 Panafax1 Panafax1@Panasonic.com.co.jp 4827 +81 03 5251 1234 [Panafax2 Panafax1 Panafax2@Panasonic.com.co.jp 1773 +81 0467 5251 1234 No. Of Stations = 05 -PANASONIC...

  • Page 192: Printing Program List

    Program List This section explains how to print and read the program list. Printing Program List To print the program list, follow the steps below: The program list can also be printed by programming “Fax/Email Settings> Fax Parameters” in the Function Parameters.

  • Page 193: Reading Program List

    : Invalid [ACC ] ACC ----- Delete Email : Valid [PROG.B ] PROG.B Group ----- [PANAFAX ][PANASONIC -PANASONIC ******* DP-XXXX********************* -HEAD OFFICE - ***** - 201 555 12121 ********* Item Explanation Key name Key name. Program name Up to 15 characters Type of communication “Group”...

  • Page 194: Printing Fax Parameter List

    Fax Parameter List This section explains how to print and read the fax parameter list. Printing Fax Parameter List To print the fax parameter list, follow the steps below: Press the Fax key. Select “Fax Parameter List”. Select “More Menus”. The fax parameter list will be printed.

  • Page 195: Reading Fax Parameter List

    Current Standard Setting Setting 000 Print FaxParameter list 001 Density(HOME) * 002 Resolution(HOME) (STD Fine S-Fine) Fine -PANASONIC ***** DP XXXX********************* -HEAD OFFICE - ***** - 201 555 12121 ********* Items Explanation Parameter number Parameter number. Description “(HOME)” means home position setting.

  • Page 196: Printing Individual Xmt Journal

    Individual XMT Journal This section explains how to print and read the individual XMT journal. Printing Individual XMT Journal To print the individual XMT journal, follow the steps below: Press the Fax key. Select “More Menus”. Select “Print Out”. Select “IND. XMT Journal”. The individual XMT journal will be printed.

  • Page 197: Reading Individual Xmt Journal

    0123456789 Received ID = 0001 (10) Resolution = Std - PANASONIC ******DP-XXXX ************************* - HEAD OFFICE - ***** - 201 555 1212 - *************** Item Explanation Date/Time The date and time when the individual XMT journal is printed. Journal No.

  • Page 198: Chapter 9 Solving Problems

    Chapter 9 Tips for Solving Problems Solving Problems If you encounter the problems, please check following items. Problem Symptom Action Refer to While A document does not feed, or • Check that the document does not have sending multiple pages are fed at the staples or clips attached to it and that it is not same time.
  • Page 199 Problem Symptom Action Refer to Communi- No dial tone heard • Check the telephone line connection. Checking the cating Telephone Line • Check the telephone line. (see page 206) The machine won’t receive • Check the telephone line connection. Operating automatically Instructions (For •...

  • Page 200: Information Codes

    Information Codes In the event of communication failures, Information Codes appear in the transmission result or in the transaction journal. When an Information Code is displayed, take necessary action as recommended in the table below. For definitions of the Information Code not found here, refer to the User (U)/Jam (J)/Machine (E) Error Codes in the Operating Instructions (For Basic Operations) of provided booklet.
  • Page 201 Info. code Problem Action Refer to No confirmation from the Wait a few minutes and send again. receiving station for the previous page sent. 408/409 Remote side confirmation of Wait a few minutes and send again. previous page is illegible. Communication aborted by the Check with the other party.
  • Page 202 Info. code Problem Action Refer to 540/541/542/ Communication error occurred Reload the document and send again. 543/544 while transmitting. Check with the other party. Telephone line disconnected. Check with the other party. 552/553/554/ Communication error occurred Check with the other party. while receiving.
  • Page 203 Info. code Problem Action Refer to Incomplete SMTP Protocol SMTP Server is defective. transmission. SMTP Server’s Contact the Network Administrator. hard disk may be full. Page Memory Overflow Check the document size and resolution. occurred while receiving printing Ask originator to resend in a supported size data.
  • Page 204 Info. code Problem Action Refer to 800/814/816/ Unit was requested to relay a Check with the other party. document or Confidential Communication but has no capability. Mailbox is full. Delete confidential documents. Deleting a Confidential Document (See page 62) The received sub-address is not Check entries in the address book.

  • Page 205: Power Failure

    Power Failure Power Failure The fax display remains off for the duration of a power failure, and you cannot send or receive documents. Problem Condition • When a power failure Send a fax. • The fax transmission is aborted. Resend occurs when power recovers.

  • Page 206: Checking The Telephone Line

    Checking the Telephone Line If you do not hear a dial tone when the “Monitor” is selected after pressing Fax key, or the incoming call does not ring on your machine (No automatic receive), please check telephone line by procedure in below.
  • Page 207 Memo...

  • Page 208: Chapter 10 Appendix

    Chapter 10 Replacing the Verification Stamp Appendix To replace the verification stamp, follow the steps below: DZHT000027 (for USA and Canada) DZHT000004 (for other countries) Open the ADF Cover. Open the Exit Guide while holding the green-labeled tab. P9250577 Open the Inner Cover with holding the Remove by pulling the Stamp green-labeled tab.
  • Page 209 Reinstall the Stamp Assembly.

  • Page 210: Glossary

    Glossary Term Meaning 10Base-T/ An Ethernet standard for cable. 100Base- The 10/100 refers to its 10/100 Mbps bandwidth, the base to single baseband, and the T to the Twisted pair. The cable uses two pairs of unshielded twisted wires. Address The Address Book is a convenient directory that stores contact Telephone Numbers and Email Addresses Book for easy retrieval at a future time.
  • Page 211 Term Meaning Direct The method of dialling where you enter the entire telephone number or Email address through the keypad. Dialling Direct Allows iFax machines to communicate directly with each other within the Firewall (Intranet) without going SMTP through the Mail Server, thus alleviating the burden on the mail server. Disk Drive A peripheral storage device that holds, spins, reads and writes magnetic or optical disks.
  • Page 212 ( i.e., at Panasonic) Your machine’s Email address is: Fax@fax01.panasonic.com In the example above “fax01” is the host and “panasonic.com” is the domain. Image This signifies the amount of memory available in your unit capable of storing pages of documents. All page Memory units of measure are based on the ITU-T Image No.1.
  • Page 213 Term Meaning ITU-T An Industry standard document that allows comparisons of the transmission speeds and capabilities of Image No.1 machines. JPEG Short for Joint Photographic Experts Group, and pronounced jay-peg. JPEG is a lossy compression technique for colour images. Although it can reduce files sizes to about 5% of their normal size, some detail is lost in the compression.
  • Page 214 Overlap Documents too long to be reduced are automatically printed on two pages with 10 mm overlap. Print Panasonic An electronic image enhancement (Panasonic Super Smoothing) that will create a particular pattern for the Super- improvement of copy quality. Smoothing The Personal Computer - Quite Simply a computer designed to be used by one person at a time.
  • Page 215 Term Meaning Router A special purpose computer ( or software package) that handles the connection between 2 or more (Gateway) networks. Gateways act like traffic cops, they spend their time looking at the destination addresses of the packets passing through them and deciding which route to send them on. SD Card A flash memory card that provides secure storage for your machine, which is also popular with handheld (Secure...
  • Page 216 Term Meaning TIFF Tagged Image File Format. One of the many different types of File Format used on PC’s. An image file format for attachments of graphic data for smooth transmission between different units. The coding method of this format supports the same coding as Modified Huffman (MH) and multiple-page image data.
  • Page 217 Memo...
  • Page 218 License/GNU Lesser General Public License and other open software. For more details and applicable license terms thereof, please refer to the relevant information in the CD attached herewith. © 2005 Panasonic Communications Co., Ltd. All Rights Reserved. Unauthorized copying and distribution is a violation of law.

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