Using Handsfree; Hands-Free Answer On Intercom - Avaya 1400 User Manual

2.3 Using Handsfree

The 1408 and 1416 telephones also each have a speaker and microphone which you can turn on by pressing SPEAKER.
· The 1403 telephones has a speaker but no microphone. This allows it to hear page calls and hear the progress of a
call when making a call. However the handset must be used to speak on a call.
Room acoustics and background noise can affect the proper operation of the speakerphone. To ensure that your
speakerphone works effectively, follow these guidelines:
· Avoid placing your telephone in areas with high background noise caused by sources such as motor vehicles,
manufacturing equipment, loud voices, radios, printers, copiers, typewriters, other noisy office equipment or heater
and air conditioning fans.
· Avoid talking before the other person is finished speaking. When you both talk at the same time, only one person's
voice comes through.
· Do not use your speaker to make announcements over a loudspeaker paging system connected to your telephone
system.
· When talking, always face your telephone and stay within two feet of it.
· Place your telephone at least six inches (15 cm) away from the edge of your desk.
· If you have difficulty hearing the other party, try increasing the speaker volume. If you have background noise, try
turning off the microphone when the party at the other end is speaking and turning it on when you speak. If the
difficulty persists, lift your handset to continue the conversation.
· In conference rooms, a separate speakerphone is recommended, since the built-in speaker on a system telephone
is designed for individual use.
To make a call without lifting the handset
1. Press SPEAKER or SPKR to get a dial tone
2. Dial the number, you hear the call ringing. When the other party answers, you can talk without lifting the handset.
To switch modes
· If you are already on a call, you can switch from the handset to the speakerphone by pressing SPEAKER or SPKR
and then hanging up the handset.
· If you are using the speakerphone and want to switch to the handset, lift the handset. The speaker and microphone
are turned off.
· To turn off the microphone when you are using the speaker, press the MUTE button.

2.4 Hands-Free Answer on Intercom

When you receive a voice-signaled intercom call, your telephone beeps once to indicate that your speaker has been turned
on automatically, and you hear the caller's voice over your telephone's speaker. If you leave your microphone on all the
time, you can start talking when you hear the caller, without lifting the handset. This feature is called Hands-Free Answer
on Intercom (HFAI).
Any user in the system can make a voice-signaled call to an idle system telephone by pressing an intercom button and *
and then dialing an extension number.
You cannot make a voice-signaled call to an extension that has the Cell Phone Connect feature active. (The call will not
appear at the extension.)
1. The HFAI feature can be turned on or off only when your telephone is idle. On 1400 Series phones use the MUTE
button. Muting your voice while you are on a call only turns off the microphone for the duration of the call.
2. If you are already on a call, any additional voice-signaled call to your extension is turned into a normal ringing call
instead.
PARTNER® Version 1400 Phone User Guide
IP Office Essential Edition
Page 12
- Issue 2a (16 August 2010)