Konica Minolta bizhub 36 User Manual
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Konica Minolta bizhub 36 User Manual

Bizhub 36/42 scan operations user guide
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User's Guide [Scan Operations]

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  • Page 1 User’s Guide [Scan Operations]...

  • Page 2: Table Of Contents

    Table of contents Introduction Welcome ............................1-2 1.1.1 User's guides ............................. 1-2 1.1.2 User's Guide ............................1-2 Conventions used in this manual ....................1-3 1.2.1 Symbols used in this manual ......................1-3 To use this machine safely......................... 1-3 Procedural instruction........................1-3 Key symbols............................
  • Page 3 Store Address..........................4-4 4.2.1 Address Book ............................ 4-4 4.2.2 Group ..............................4-4 4.2.3 Program destination........................... 4-4 Using the TWAIN- or WIA-compatible applications..............4-5 4.3.1 Settings required to use the TWAIN- or WIA-compatible applications ..........4-5 4.3.2 Operating environment of the installer....................4-5 TWAIN ..............................
  • Page 4 Scan Setting............................. 5-21 PDF Encrypt............................. 5-21 5.7.9 Communication..........................5-22 Binary Division ..........................5-22 E-mail Encryption..........................5-23 Send Use Signature ......................... 5-23 E-mail ............................... 5-24 Mode Check ..........................5-25 Scan to Folder Operation flow..........................6-2 6.1.1 Sending to folder..........................6-2 6.1.2 Recalling a program destination ......................
  • Page 5 Application scan function TWAIN-compatible application...................... 7-2 Basic Mode ............................7-2 Advanced Mode..........................7-3 WIA-compatible application......................7-5 Web service ............................. 7-6 Description of reports and lists Types of reports and lists....................... 8-2 8.1.1 Reports .............................. 8-2 8.1.2 Lists..............................8-2 Reports............................. 8-3 8.2.1 [Scan TX Report] ..........................
  • Page 6 10.4 Current Status ..........................10-7 10.5 User Mode Overview ........................10-8 10.5.1 System ............................. 10-8 10.5.2 Job ..............................10-9 10.5.3 Print..............................10-10 10.5.4 Storage............................10-11 [Scan to HDD] ..........................10-11 [PC-Fax] ............................10-11 10.5.5 Address............................10-12 [Address Book]..........................10-13 [Group] ............................10-16 [Program] ............................

  • Page 7: Introduction

    Introduction...

  • Page 8: Welcome

    Welcome Introduction Welcome Thank you for purchasing this machine. This User's Guide describes the functions, operating instructions, precautions for correct operation, and sim- ple troubleshooting guidelines of this machine. In order to obtain maximum performance from this machine and use it effectively, please read this User's Guide as necessary. 1.1.1 User's guides Printed manual...

  • Page 9: Conventions Used In This Manual

    Conventions used in this manual Conventions used in this manual 1.2.1 Symbols used in this manual Symbols are used in this manual to express various types of information. The following describes each symbol related to correct and safe usage of this machine. To use this machine safely 7 WARNING This symbol indicates that a failure to heed the instructions may lead to death or serious injury.

  • Page 10: Key Symbols

    Conventions used in this manual Reference This symbol indicates a reference. View the reference as required. Key symbols Key names on the Touch Panel or computer screen, or a name of user's guide are indicated by these brack- ets. Bold text This presents a key name on the Control Panel, part name, product name or option name.

  • Page 11: Before Using The Scan Function

    Before using the Scan function...

  • Page 12: Information

    Information Before using the Scan function This section describes necessary information you should be aware of before using the scan function of this machine. Information 7 CAUTION To turn the Power Switch off and on, first turn the power off, and then on again after 10 or more sec- onds has elapsed.

  • Page 13: User Authentication

    Information 2.1.2 User authentication To use this machine, some devices have been preset so that you must enter an account or user name and a password. For details on the account or user name available for using the devices, contact your administra- tor.

  • Page 14: Account Track

    Information Account Track Enter the account and password, and then press either [Login] or the Access key on the Control Panel. 2.1.3 Restriction of file name Name document data to be saved. Reference The names can contain up to 30 characters. You can edit the names after the documents have been saved.

  • Page 15: Overview

    Overview Overview 2.2.1 Available operations with Network scan function "Scanning" refers to the operation of reading the image of an original fed through the ADF or placed on the Original Glass. The scan functions can be used to temporarily store the scan data on the internal memory of the machine and transmit the data over the network.

  • Page 16: Ftp Transmission

    Overview FTP transmission Upload scanned data to the specified FTP server. Enter the FTP server address and login password from the touch panel of this machine. Data uploaded to the FTP server can be downloaded from a computer on the network. 1.

  • Page 17: Webdav Transmission

    Overview WebDAV transmission Upload scanned data to the specified server. Enter the server address and login password from the touch panel of this machine. The data uploaded to the server can be downloaded from a computer on the network. 1. Original 2.

  • Page 18: Available Operations With Local Scan Function

    Overview 2.2.2 Available operations with local scan function Stored USB memory, Stored HDD Scanned data can be stored in the Hard Disk of this machine or the USB memory, allowing the data to be reused. The file name can be entered from the touch panel of this machine when the data is stored. 1.

  • Page 19: Available Operations With Application Scan Function

    Overview 2.2.3 Available operations with application scan function Scanner driver If the scanner driver is installed in a computer on the network, you can scan documents using the applications available from the computer. TWAIN or WIA-compatible applications are used for scan settings and scan op- erations.

  • Page 20: Control Panel/Liquid Crystal Display

    Control Panel/Liquid Crystal Display...

  • Page 21: Control Panel

    Control Panel Control Panel/Liquid Crystal Display This section explains the functions of the Control Panel and liquid crystal display (touch panel) used to op- erate this machine. Control Panel The following describes the keys of the Control Panel. Name Description Various screens and messages are displayed.
  • Page 22 Control Panel Name Description Pressing this key while copying, scanning or printing temporarily Stop stops the operation. Press to start the copy, scan or fax operation. Start Keypad Allows you to specify the number of copies. Allows you to enter the magnification.

  • Page 23: Touch Panel

    Touch panel Touch panel 3.2.1 Screen component Name Description Functions/settings display area Displays tabs and buttons for displaying screens containing various functions. Use this area to configure various functions. Press a tab or button to display the corresponding screen for configur- ing the settings.
  • Page 24 Touch panel Icon Description Appears while scanning and printing when making copies. Appears while scanning with fax transmission and scanning operations. Appears while printing with PC printing, received fax printing and report printing. Appears when using a fax (G3) connection. Appears when there are documents queued for a timer transmission.

  • Page 25: Job

    Touch panel 3.2.2 From the Job screen, the lists of the jobs being performed by the machine and the jobs that have been per- formed are displayed, and the details of the jobs can be viewed. While a job is in progress, another job can be registered. Up to 30 scan jobs can be registered. If the job log is displayed, press [Active] to display the list of jobs currently being performed.
  • Page 26 Touch panel <Active of [Send]> Item Description List items [No.]: Job identification number assigned when the job is queued. [User Name]: The user name or user name/account name of the user who stored the document. [Status]: Displays the status of the job. [ ][ ] When there are more than the upper limit of three jobs to be dis- played at one time, press these buttons to display other jobs.
  • Page 27 Touch panel <Active of [Save]> Item Description List items [No.]: Job identification number assigned when the job is queued. [User Name]: The user name or user name/account name of the user who stored the document. [Status]: Displays the status of the job. [ ][ ] When there are more than the upper limit of three jobs to be dis- played at one time, press these buttons to display other jobs.

  • Page 28: Registering The Basic Information

    Registering the basic information...

  • Page 29: To Begin Operation

    To begin operation Registering the basic information This section explains the necessary settings and registrations before using the scan functions of this ma- chine. To begin operation The following registrations are required in order to use this machine. 4.1.1 Environment and device requirements The following environment and devices must be prepared to use various functions of this machine.

  • Page 30: Network Settings

    To begin operation Network settings An IP address must be assigned to the machine and settings, such as the SMTP server, must be specified in order to use the machine on the network. For the detailed procedure, refer to the [User's Guide Administrator Operations].

  • Page 31: Store Address

    Store Address Store Address The destinations (recipients) for scan data can be registered. It can be registered in either of the following ways. Using the Control Panel of the machine Using PageScope Web Connection from a computer on the network Reference If [Admin Settings] ö...

  • Page 32: Using The Twain- Or Wia-Compatible Applications

    Using the TWAIN- or WIA-compatible applications Using the TWAIN- or WIA-compatible applications Documents are scanned with TWAIN or WIA-compatible applications in a computer on the network. The fol- lowing explains the presetting required for the computer. 4.3.1 Settings required to use the TWAIN- or WIA-compatible applications The following settings are required to use the TWAIN- or WIA-compatible applications.

  • Page 33: Installing The Scanner Driver

    Using the TWAIN- or WIA-compatible applications 4.3.3 Installing the Scanner Driver For Windows You must have administrator privileges in order to install the scanner driver. You can install the scanner driver only via network connection. Before proceeding with the installation, be sure to exit all running applications. Insert the Drivers CD-ROM into the CD-ROM drive of the computer.
  • Page 34 Using the TWAIN- or WIA-compatible applications [Software End User License Agreement] page is displayed, select [I accept the terms of the license agreement], and then click [Next]. % If you disagree, you will not be able to install the driver. % In Windows Vista/7/Server 2008/Server 2008 R2, when the [Windows Security] window for verifying the publisher, click [Install this driver software anyway].
  • Page 35 Using the TWAIN- or WIA-compatible applications The installation is completed. Click [Finish] to exit from the installer. Click [Exit] to terminate the installation program. Remove the Drivers CD-ROM from the CD-ROM drive. This completes the scanner driver installation. bizhub 42/36...

  • Page 36: For Macintosh

    Insert the Drivers CD-ROM into the CD-ROM drive of the computer. Double-click the CD icon on the desktop, [Drivers] folder ö [Mac] folder ö [Scanner] folder, and then double-click the [KONICA MINOLTA bizhub 42_36 Scanner.pkg]. The installer for the scanner driver starts up.
  • Page 37 Using the TWAIN- or WIA-compatible applications Check the content on the Software License Agreement page, check [Continue]. Click [Agree] in the confirmation dialog box if you agree to the terms of the license. % If you disagree, you will not be able to install the driver. Check the content on the Select a Destination page, check [Continue].
  • Page 38 Using the TWAIN- or WIA-compatible applications Click [Install] in the Standard Install page or Easy Install page. Enter the administrator name and password in the Authenticate dialog box, and then click [OK]. % When OS X 10.7 is used, enter the administrator name and password in the Authenticate dialog box, and then click [Install Software].

  • Page 39: Uninstalling The Scanner Driver

    If you used the installer to install the scanner driver, the scanner driver uninstaller is installed. Click [Start], and then select [All Programs] (or [Programs]) ö [KONICA MINOLTA] ö [bizhub 42_36] ö [Scanner] ö [Uninstall]. % From then on, follow the instructions on the pages that follow.
  • Page 40 Using the TWAIN- or WIA-compatible applications Click [OK]. Enter the administrator name and password in the Authenticate dialog box, and then click [OK]. Click [OK]. bizhub 42/36 4-13...

  • Page 41: Using The Web Service

    Using the Web service Using the Web service Allows you to command scan operations from the computer (Windows Vista/7/Server 2008/Server 2008 R2) on the network, and scan data for a purpose and send it to the computer. The following explains the preset- ting required for the computer.

  • Page 42: Installation Procedure

    Using the Web service Installation procedure From the [Start], select [Network]. Devices connected to the network appear. Right-click the scanner icon representing this machine, and select [Install]. % Depending on the settings on the computer, the UAC (User Account Control) dialog box may ap- pear.

  • Page 43: Scan To E-Mail

    Scan to E-mail...

  • Page 44: Operation Flow

    Operation flow Scan to E-mail This section describes the procedure for E-mail sending scanned data, and available functions. Operation flow 5.1.1 E-mail sending The following describes the operation flow for E-mail sending function. Press [Scan to E-mail] in the home screen or E-mail on the Control Panel.
  • Page 45 Operation flow Load the original. • Do not load more than 50 sheets and up to the point where the top of the stack is higher than the , mark at one time. Such an action may cause an original paper jam or damage to the original. It may also invite machine failure. However, an original that exceeds 50 pages can be scanned in separate batches.

  • Page 46: Recalling A Program Destination

    Operation flow 5.1.2 Recalling a program destination The following describes the procedure to use the program destination. Press [Scan to E-mail] in the home screen or E-mail on the Control Panel. Press Mode Memory. Select a program destination, and press [OK]. Configure Settings.
  • Page 47 Operation flow Load the original. • Do not load more than 50 sheets and up to the point where the top of the stack is higher than the , mark at one time. Such an action may cause an original paper jam or damage to the original. It may also invite machine failure. However, an original that exceeds 50 pages can be scanned in separate batches.

  • Page 48: Broadcasting

    Operation flow 5.1.3 Broadcasting The following describes the procedure for E-mail sending to multiple destinations simultaneously. Press [Scan to E-mail] in the home screen or E-mail on the Control Panel. Specify multiple destinations. Address Book (p. 5-12) Direct Input (p. 5-10) Log (p.
  • Page 49 Operation flow Press Start. Reference This machine cannot automatically detect the size of an original document that will be scanned. Before scanning the document, specify its size. If the size of the original document is not correctly specified, some parts of the image may be lost. For details on specifying the size of an original document, refer to page 5-15.

  • Page 50: Scan To E-Mail Screen

    Scan to E-mail screen Scan to E-mail screen 5.2.1 Description of screen components Press [Scan to E-mail] in the home screen or E-mail on the Control Panel to display the following screen. Item Description Refer- ence Favorites Press this button to select the recipient from the fre- p.

  • Page 51: Favorites

    Favorites Favorites Allows you to select a set address for favorites. bizhub 42/36...

  • Page 52: Direct Input

    Direct Input Direct Input Directly enter to specify the destination not registered. Reference If [Admin Settings] ö [Security Settings] ö [Security Details] ö [Manual Destination Input] is set to [Re- strict], an address cannot be directly typed in. Reference For details on the Manual Destination Input, refer to the [User's Guide Administrator Operations]. 5.4.1 E-mail Enter the E-mail address.

  • Page 53: Log

    Log displays the latest five destinations that this machine has sent scanned data to. You can select destina- tions from this log. Reference Only destinations that have been directly typed in remain in the log. Broadcasting jobs do not appear in the log. When the machine is turned off, the log is cleared.

  • Page 54: Address Book

    Address Book Address Book Allows you to select a registered address. Reference To display a registered group destination, press [Group]. Reference For details on address book registration, refer to page 9-2 and page 10-13. For details on group destination registration, refer to page 10-16. 5.6.1 LDAP Reference...

  • Page 55: Search

    Address Book Search Enter a search keyword and press [OK] to search for matching address in the specified LDAP server. Advanced Search Specify multiple search criteria to search for the desired address. Item Description [Name] Enter the name. [E-mail] Enter the E-mail address. [Fax number] Enter the fax number.

  • Page 56: Search

    Address Book 5.6.2 Search Search for transmission destinations. The following methods are available to search for the registered desti- nations. Type This function enables you to search by the destination type configured when registered destination. Name Directly enter the name of the destination to be searched for. Type in the name to be searched for, and then press [OK] to display a list of the search results.

  • Page 57: Settings

    Settings Settings Press [Settings] to configure detailed scan settings. 5.7.1 Simplex/Duplex Select either to scan a single-sided original or to scan a double-sided original when the ADF is used. Item Description [1-sided] Scans one side of the original. [2-sided] Scans both sides of the original. [Cover + 2-sided] Scans the first page of the original as a cover in the single-sided mode, and also scans the remaining pages in the double-sided mode.

  • Page 58: [Custom Size]

    Settings [Custom Size] Enter the dimensions of a custom size other than the standard sizes. X-direction: Enter a value from 1.18 to 14.00 inches (30.0 to 356.0 mm). Y-direction: Enter a value from 1.18 to 8.50 inches (30.0 to 216.0 mm). 5.7.3 Original Settings Separate Scan...

  • Page 59: Original Direction

    Settings Original Direction Select the orientation of the original. After the document is scanned, the data is processed so that it is cor- rectly oriented. Item Description [Top] Select this setting when the document is loaded with its top edge at the top. [Bottom] Select this setting when the document is loaded with its top edge at the bot- tom.

  • Page 60: Color Mode

    Settings 5.7.4 Color Mode Specify whether to scan originals in color or black-and-white. Item Description [Auto] Automatically detects the color of the original and scans it to fit the original setting. [Full Color] Scans the original in full color. [Gray Scale] Select for originals with many halftones, such as in black-and-white photos.

  • Page 61: Background/Density

    Settings 5.7.6 Background/Density Background Removal Adjust background density of originals to be scanned. To adjust the background density, press [-] or [+]. Press [Standard] to return to default value. Density Adjust the density for the scanned document. To adjust the density, press [-] or [+]. Press [Standard] to return to default value.

  • Page 62: Resolution

    Settings 5.7.7 Resolution Select the resolution for scanning. Reference If [File Type] is set to [Compact PDF], the resolution can only be set to [300 e 300 dpi]. 5.7.8 File Settings File Type Select the file type for saving the scan data. The available file types are as follows.
  • Page 63 Settings Reference If you select [JPEG], [Single Page] is automatically selected in [Scan Setting]. If you select [Compact PDF], [Resolution] can only be set to [300 e 300 dpi]. If you select [PDF] or [Compact PDF], [PDF Encrypt] can be specified. For details, refer to page 5-21. Scan Setting Data arrangement can be specified when originals containing multiple pages are scanned and sent.

  • Page 64: Communication

    Settings Item Description [Details] This appears only if [Encryption Level] is set to [Yes] and a password has been specified for [Document Permissions]. [Printing Allowed] Select whether to allow or restrict printing data. [Low Resolution] appears when the encryption level is set to [Middle] or [High]. [Changes Allowed] Select whether to enable or disenable document editing, such as signing, entering text and anno-...
  • Page 65 Settings E-mail Encryption Specify whether to encrypt E-mails to be sent from this machine. Send Use Signature Select whether to add a digital signature to E-mails to be sent from this machine. Reference You may not be able to add a digital signature or you may be forced to add a digital signature depend- ing on the S/MIME communication settings.

  • Page 66: E-Mail

    Settings E-mail Specify the File Name, Subject, From and Body for E-mail sending. Item Description [File Name] Default The name of the file to be saved is displayed. Setting To change the contents, press [File Name]. You can enter up to 30 characters.
  • Page 67 Mode Check Mode Check In the Scan to E-mail screen, press [Mode Check] to check the specified destinations and details of Scan to E-mail settings. To delete destinations, select the one you wish to delete and press [Delete]. bizhub 42/36 5-25...
  • Page 68 Scan to Folder...

  • Page 69: Operation Flow

    Operation flow Scan to Folder This section describes the procedure for sending scanned data to folder, and available functions. Operation flow 6.1.1 Sending to folder The following describes the operation flow for Scan to Folder function. Press [Scan to Folder] in the home screen or Folder on the Control Panel.
  • Page 70 Operation flow Load the original. • Do not load more than 50 sheets and up to the point where the top of the stack is higher than the , mark at one time. Such an action may cause an original paper jam or damage to the original. It may also invite machine failure. However, an original that exceeds 50 pages can be scanned in separate batches.

  • Page 71: Recalling A Program Destination

    Operation flow 6.1.2 Recalling a program destination The following describes the procedure to use the program destination. Press [Scan to Folder] in the home screen or Folder on the Control Panel. Press Mode Memory. Select a program destination, and press [OK]. Configure Settings.
  • Page 72 Operation flow Load the original. • Do not load more than 50 sheets and up to the point where the top of the stack is higher than the , mark at one time. Such an action may cause an original paper jam or damage to the original. It may also invite machine failure. However, an original that exceeds 50 pages can be scanned in separate batches.

  • Page 73: Broadcasting

    Operation flow 6.1.3 Broadcasting The following describes the procedure for sending to folder of multiple destinations simultaneously. Press [Scan to Folder] in the home screen or Folder on the Control Panel. Specify the destination. Address Book (p. 6-16) Direct Input (p. 6-10) Log (p.
  • Page 74 Operation flow Press Start. Reference This machine cannot automatically detect the size of an original document that will be scanned. Before scanning the document, specify its size. If the size of the original document is not correctly specified, some parts of the image may be lost. For details on specifying the size of an original document, refer to page 6-18.

  • Page 75: Scan To Folder Screen

    Scan to Folder screen Scan to Folder screen 6.2.1 Description of screen components Press [Scan to Folder] in the home screen or Folder on the Control Panel to display the following screen. Item Description Refer- ence Favorites Press this button to select the recipient from the fre- p.

  • Page 76: Favorites

    Favorites Favorites Allows you to select a set address for favorites. bizhub 42/36...

  • Page 77: Direct Input

    Direct Input Direct Input Directly enter to specify the destination not registered. Reference If [Admin Settings] ö [Security Settings] ö [Security Details] ö [Manual Destination Input] is set to [Re- strict], an address cannot be directly typed in. Reference For details on the Manual Destination Input, refer to the [User's Guide Administrator Operations]. 6.4.1 Specify the FTP destination.

  • Page 78: Pc (Smb)

    Direct Input 6.4.2 PC (SMB) Specify the PC (SMB) destination. Item Description [Host Name] Specify the host name (in uppercase letters) or IP address for the destination. [File Path] Enter the path to the destination folder. [User Name] Enter the login user name. [Password] Enter the login password.

  • Page 79: Usb Memory

    Direct Input 6.4.4 USB Memory Enter the document name of the file sent to the USB memory. Reference If a USB memory device has not already been plugged in, [USB Memory] is not available. With a USB memory transmission, only one destination can be specified. If [Admin Settings] ö...

  • Page 80: Hdd

    Direct Input 6.4.5 Enter the document name of the file sent to the Hard Disk. Item Description [Save Document] Specify the document name. If user authentication settings have been specified, se- lect [Public] or [Personal]. [File Document] [Details] The Registration Time/User Name/Document Name/No.

  • Page 81: Web Service Settings

    Direct Input 6.4.6 Web Service Settings Send scanned data to a computer previously registered in the network. The computers on the network, in which this machine is designated as the Web service scanner, appear as the destinations. Select the destination. Item Description [Details]...

  • Page 82: Log

    Log displays the latest five destinations that this machine has sent scanned data to. You can select destina- tions from this log. Reference Only destinations that have been directly typed in remain in the log. Broadcasting jobs do not appear in the log. When the machine is turned off, the log is cleared.

  • Page 83: Address Book

    Address Book Address Book Allows you to select a registered address. Reference To display a registered group destination, press [Group]. Reference For details on address book registration, refer to page 9-2 and page 10-13. For details on group destination registration, refer to page 10-16. 6.6.1 Search Search for transmission destinations.

  • Page 84: Name

    Address Book Name Directly enter the name of the destination to be searched for. Type in the name to be searched for, and then press [OK] to display a list of the search results. bizhub 42/36 6-17...

  • Page 85: Settings

    Settings Settings Press [Settings] to configure detailed scan settings. 6.7.1 Simplex/Duplex Select either to scan a single-sided original or to scan a double-sided original when the ADF is used. Item Description [1-sided] Scans one side of the original. [2-sided] Scans both sides of the original. [Cover + 2-sided] Scans the first page of the original as a cover in the single-sided mode, and also scans the remaining pages in the double-sided mode.

  • Page 86: [Custom Size]

    Settings [Custom Size] Enter the dimensions of a custom size other than the standard sizes. X-direction: Enter a value from 1.18 to 14.00 inches (30.0 to 356.0 mm). Y-direction: Enter a value from 1.18 to 8.50 inches (30.0 to 216.0 mm). 6.7.3 Original Settings Separate Scan...

  • Page 87: Original Direction

    Settings Original Direction Select the orientation of the original. After the document is scanned, the data is processed so that it is cor- rectly oriented. Item Description [Top] Select this setting when the document is loaded with its top edge at the top. [Bottom] Select this setting when the document is loaded with its top edge at the bot- tom.

  • Page 88: Color Mode

    Settings 6.7.4 Color Mode Specify whether to scan originals in color or black-and-white. Item Description [Auto] Automatically detects the color of the original and scans it to fit the original setting. [Full Color] Scans the original in full color. [Gray Scale] Select for originals with many halftones, such as in black-and-white photos.

  • Page 89: Background/Density

    Settings 6.7.6 Background/Density Background Removal Adjust background density of originals to be scanned. To adjust the background density, press [-] or [+]. Press [Standard] to return to default value. Density Adjust the density for the scanned document. To adjust the density, press [-] or [+]. Press [Standard] to return to default value.

  • Page 90: Resolution

    Settings 6.7.7 Resolution Select the resolution for scanning. Reference If [File Type] is set to [Compact PDF], the resolution can only be set to [300 e 300 dpi]. 6.7.8 File Settings File Type Select the file type for saving the scan data. The available file types are as follows.

  • Page 91: Scan Setting

    Settings Reference If you select [JPEG], [Single Page] is automatically selected in [Scan Setting]. If you select [Compact PDF], [Resolution] can only be set to [300 e 300 dpi]. If you select [PDF] or [Compact PDF], [PDF Encrypt] can be specified. For details, refer to page 6-24. Scan Setting Data arrangement can be specified when originals containing multiple pages are scanned and sent.

  • Page 92: File Name

    Settings Item Description [Details] This appears only if [Encryption Level] is set to [Yes] and a password has been specified for [Document Permissions]. [Printing Allowed] Select whether to allow or restrict printing data. [Low Resolution] appears when the encryption level is set to [Middle] or [High]. [Changes Allowed] Select whether to enable or disenable document editing, such as signing, entering text and anno-...

  • Page 93: Url Notification Destination

    Settings URL Notification Destination Specify the E-mail address to be notified about the completion of a job. bizhub 42/36 6-26...

  • Page 94: Mode Check

    Mode Check Mode Check In the Scan to Folder screen, press [Mode Check] to check the specified destinations and details of Scan to Folder settings. To delete destinations, select the one you wish to delete and press [Delete]. bizhub 42/36 6-27...

  • Page 95: Application Scan Function

    Application scan function...

  • Page 96: Twain-Compatible Application

    TWAIN-compatible application Application scan function You can instruct the machine to scan originals through a computer and receive scanned data. TWAIN-compatible application The following is the procedure for basic scanning. Reference For the settings you must configure in advance, refer to page 4-5. Start the TWAIN-compatible application to be used for scanning.

  • Page 97: Advanced Mode

    TWAIN-compatible application Item Description Auto Deskew Specify settings for correcting the skew of the image. Paper source Select whether to place originals on the Original Glass (Flatbed) or ADF. When scanning documents from the ADF, select whether to scan only one side or both sides of the document.
  • Page 98 TWAIN-compatible application Item Description Rotation Select the orientation of the image to be scanned. If the [Rotate back side] check box is selected, the back side of the image is rotated 180 degrees and scanned. (Applies only when [Paper source] is set to [ADF (2-sided)].) Auto Deskew Select whether or not to configure setting to correct the skew of the image.

  • Page 99: Wia-Compatible Application

    WIA-compatible application WIA-compatible application The following is the procedure for basic scanning. Reference For the settings you must configure in advance, refer to page 4-5. Start the WIA-compatible application to be used for scanning. Start the scanner driver according to the application settings. Configure scan settings and then click [Scan].

  • Page 100: Web Service

    Web service Web service The following is an example of procedure for scanning originals via Windows Photo Gallery. Reference For the settings you must configure in advance, refer to page 4-14. You can also send (store) the data from the machine to the computer. For the detailed procedure, refer to page 6-14.
  • Page 101 Web service Configure scan settings and then click [Scan]. In the [Tag these images] list, enter the file name and then click [Import]. The original is scanned and the scanned data is added to the list of images. bizhub 42/36...

  • Page 102: Description Of Reports And Lists

    Description of reports and lists...

  • Page 103: Types Of Reports And Lists

    Types of reports and lists Description of reports and lists This section explains how to print various reports and lists and provides descriptions. Types of reports and lists Reports and lists printed with this machine are as follows. 8.1.1 Reports To print a report, instruct the machine to print as needed.

  • Page 104: Reports

    Reports Reports 8.2.1 [Scan TX Report] This report contains the transmission log. Up to 100 transmission logs can be recorded. Print sample Information included in the list Item Description [No.] Serial numbers assigned. [Destination] Destinations to which scanned jobs are sent. If address book destinations are used, the names used in the address book appear.

  • Page 105: Lists

    Lists Lists 8.3.1 [Speed Address List] The list of the address book entries can be printed. For details on how to print, refer to the [User's Guide Ad- ministrator Operations]. Print sample Information included in the list Information included in the list varies depending on the type of address book. E-mail Item Description...
  • Page 106 Lists WebDAV Item Description [No.] Address book registration number. [Index] Registered index characters. [Name] Registered destination name. [Host Address] Registered WebDAV server address. [File Path] Registered file path. [User ID] Registered user ID. [Password] Registered password. (The password is indicated by [********].) [Proxy] Whether to use a proxy server or not is displayed.

  • Page 107: Group Address List]

    Lists 8.3.2 [Group Address List] Prints the list of the registered group destinations. For details on how to print, refer to the [User's Guide Ad- ministrator Operations]. Print sample Information included in the list Item Description [No.] Group destination number. [Name] Registered group name.

  • Page 108: Program List]

    Lists 8.3.3 [Program List] Prints the list of the registered program destinations. For details on how to print, refer to the [User's Guide Administrator Operations]. Print sample Information included in the list Item Description [No.] Program destination number. [Name] Registered program name. [Address Book] Type of address book destination and address book destination No.

  • Page 109: User Mode Settings

    User Mode Settings...

  • Page 110: Address Registration]

    [Address Registration] User Mode Settings The following describes the scan-related functions that can be configured in Utility Settings (user mode). [Address Registration] Up to 2000 destinations can be registered with the address book. Reference If [Admin Settings] ö [Security Settings] ö [Security Details] ö [Registering and Changing Addr.] is set to [Restrict], a destination cannot be registered from the Control Panel and the user mode of PageScope Web Connection.

  • Page 111: Smb

    [Address Registration] Item Description [Name] Enter the name to be registered in the address book using up to 72 charac- ters. [E-mail] Enter the E-mail address of the destination using up to 320 characters. [Favorites] For frequently used destinations, set to [ON]. This displays the destination in the [Favorites] list, allowing it to be found more easily.
  • Page 112 [Address Registration] Item Description [Name] Enter the name to be registered in the address book using up to 72 characters. [Connection] [Host Name] Enter the host name of the destination computer (up to 255 bytes). • Host name must be specified in uppercase. [File Path] Enter the destination file path for saving data (up to 255 bytes).

  • Page 113: Program Destination

    [Address Registration] 9.1.3 Program destination The frequently used scan settings and corresponding destination can be registered as a set in a program des- tination. If these are registered as program destinations, you can call a registered set of the destination and its scan settings by simply pressing the Mode Memory.

  • Page 114: Details

    [Address Registration] Details Press this button to check the contents of a registered program. After checking them, press [Close]. Delete Press this button to delete a registered program. To delete, press [Yes]. bizhub 42/36...

  • Page 115: User Settings]

    [User Settings] [User Settings] 9.2.1 Machine Settings - ACS Level Adjusts the criteria level of an original in color or black and white (Default: 2). Setting the level to [0] or [1] makes the original easily judged in black and white, and [3] or [4] in color. Press Utility/Counter ö...

  • Page 116: Machine Settings - Scan To Folder Default Tab

    [User Settings] 9.2.3 Machine Settings - Scan to Folder Default Tab Configure the default tab of Scan to Folder screen (Default: Favorites). Press Utility/Counter ö [User Settings] ö [Machine Settings] ö [Scan to Folder Default Tab]. 9.2.4 Scan Settings Press Utility/Counter ö [User Settings] ö [Scan Settings]. Item Description [JPEG Compression...

  • Page 117: Pagescope Web Connection

    PageScope Web Connection...

  • Page 118: Using Pagescope Web Connection

    10.1 Using PageScope Web Connection PageScope Web Connection This chapter explains functions of a device management utility PageScope Web Connection. 10.1 Using PageScope Web Connection PageScope Web Connection is a device control utility provided by the HTTP server built in the printer con- troller.

  • Page 119: Web Browser Cache

    10.1 Using PageScope Web Connection 10.1.3 Web browser cache The Web browser has the cache function; therefore, the latest information may not be shown in the page dis- played using PageScope Web Connection. Using the cache function may result in an operation failure. When using PageScope Web Connection, disable the cache function on the Web browser.

  • Page 120: Logging In And Logging Out

    10.2 Logging in and logging out 10.2 Logging in and logging out 10.2.1 Login PageScope Web Connection provides the user or administrator mode depending on how to log in. Reference As many as 8 sessions (users and administrators) can log on to PageScope Web Connection at the same time.

  • Page 121: Logging In As A Registered User

    10.2 Logging in and logging out Logging in as a registered user Specify the user name and the user password to log in when User Authentication is enabled in this machine. In the login page, enter the user name and the user password, and click [Log in]. Reference If Account Track is enabled, also enter the account name and account password.

  • Page 122: Page Configuration

    Item Description KONICA MINOLTA logo Click this logo to jump to the Konica Minolta Web site at the follow- ing URL. http://konicaminolta.com/ Click this logo to display the version information of PageScope Web PageScope Web Con- nection logo Connection.

  • Page 123: Current Status

    10.4 Current Status 10.4 Current Status The current status of the machine is displayed at the top of all PageScope Web Connection windows. The icon displays the type of status being displayed. Icon Status Description Ready The machine is online and either ready to be operated or al- ready operating.

  • Page 124: User Mode Overview

    10.5 User Mode Overview 10.5 User Mode Overview After logging in to PageScope Web Connection in the user mode, the following functions can be checked or specified. 10.5.1 System Item Description [Device Informa- [Summary] Enables you to check the machine's configuration and the op- tion] tions installed in the machine.

  • Page 125: Job

    10.5 User Mode Overview Item Description [Authentication] [User Password Changes the password of the login user. Change] Public users cannot use this function. [Registration In- Enables you to check the registration details on the users cur- formation] rently logging in. 10.5.2 Item Description...

  • Page 126: Print

    10.5 User Mode Overview 10.5.3 Print Item Description [Default Settings] [General Settings] Enables you to check the various settings for printing func- tions. [Paper Source Configuring some settings is not available in the user mode. Settings] For details on each setting item, refer to the [User's Guide Ad- ministrator Operations].

  • Page 127: Storage

    10.5 User Mode Overview 10.5.4 Storage Item Description [Scan to HDD] Enables you to manage the scanned data stored in the Hard Disk. [PC-Fax] Enables you to manage the data of PC-Fax reception and memory reception that is stored in the machine. [Scan to HDD] Item Description...

  • Page 128: Address

    10.5 User Mode Overview 10.5.5 Address Reference If [Admin Settings] ö [Security Settings] ö [Security Details] ö [Registering and Changing Addr.] is set to [Restrict] in the Control Panel, the Address tab is not displayed. Item Description [Address Book] Enables you to check the address book registered in this machine or to register and change an address.

  • Page 129: [Address Book]

    10.5 User Mode Overview [Address Book] Item Description [New Registra- Add new destinations to the address book. tion] [Search by Select a range of registration numbers to display the list of destinations in the se- Number] lected range. [Search from In- Select an index to display the list of addresses with the selected index.
  • Page 130 10.5 User Mode Overview [New Registration] ö [E-mail] Item Description [No.] Specify the registration number of the destination. [Name] Enter the destination name (up to 72 characters). [Index] Select the index character used when searching for the destination. It is convenient to select the [Main] check box for a frequently used destination. [E-mail Address] Enter the E-mail address of the destination (up to 320 characters).
  • Page 131 10.5 User Mode Overview [New Registration] ö [SMB] Item Description [No.] Specify the registration number of the destination. [Name] Enter the destination name (up to 72 characters). [Index] Select the index character used when searching for the destination. It is convenient to select the [Main] check box for a frequently used destination. [Host Address] Enter the IP address of the destination computer.

  • Page 132: [Group]

    10.5 User Mode Overview [Group] Allows to register one or more destinations as a group. Up to 100 groups can be registered for Fax/Scan function. Up to 500 destinations can be registered in one group destination. Item Description [New Registra- Click this button to register a new group.

  • Page 133: [Program]

    10.5 User Mode Overview [Program] Allows to register a program destination or edit an existing one. You can incorporate destination information, communication information, and original information when reg- istering a program destination. Item Description [Search by Select a range of registration numbers to display the list of program destinations in Number] the selected range.

  • Page 134: Program (New Registration)

    10.5 User Mode Overview Program (New Registration) Item Description [Program (E-mail)] Registers program destinations used for E-mail transmission. The items of destination settings are same as those for the reg- istration in address book. For details, refer to page 10-13. Specify detailed settings for the program destination after reg- istering the destinations.

  • Page 135: Program (Edit)

    10.5 User Mode Overview Program (Edit) [E-mail] Item Description [Destination Settings] Displays detailed information for the destination. Click [Edit] to edit destination information. [Resolution] Select the resolution used for scanning the original. [File Type] Select the file type for saving scanned data. [Page Setting] Select whether to save the whole scanned pages in one file, or to divide a file into one page when saving the data.
  • Page 136 10.5 User Mode Overview Item Description [Scan Size] Select the paper size of the original. If you select [Standard Size], select the size. If you select [Custom Size], specify the height and width. [E-mail Notification] Specify whether to notify via E-mail the destination URL defined for saving scanned data.
  • Page 137 10.5 User Mode Overview [WebDAV] Item Description [Destination Settings] Displays detailed information for the destination. Click [Edit] to edit destination information. [Resolution] Select the resolution used for scanning the original. [File Type] Select the file type for saving scanned data. [Page Setting] Select whether to save the whole scanned pages in one file, or to divide a file into one page when saving the data.
  • Page 138 10.5 User Mode Overview Item Description [Sharpness] Adjust the sharpness. [Scan Size] Select the paper size of the original. If you select [Standard Size], select the size. If you select [Custom Size], specify the height and width. [E-mail Notification] Specify whether to notify via E-mail the destination URL defined for saving scanned data.

  • Page 139: [Subject]

    10.5 User Mode Overview [Subject] Allows to register the subject used for sending E-mail messages or Internet Faxes. Item Description [No.] Displays the registration number. [E-mail Default] Select the E-mail subject to be used as the default. [Subject] Displays the name of the E-mail subject. [Edit] [No.] Displays the registration number.

  • Page 140: [Text]

    10.5 User Mode Overview [Text] Allows to register the body text used for sending E-mail messages or Internet Faxes. Item Description [No.] Displays the registration number. [E-mail Default] Select the E-mail body text to be used as the default. [Text] Displays the name of the E-mail body text.

  • Page 141: Administrator Mode

    10.6 Administrator mode 10.6 Administrator mode Reference For details on the Administrator mode, refer to the [User's Guide Administrator Operations]. bizhub 42/36 10-25...

  • Page 142: Troubleshooting For Scanning Problems

    Troubleshooting for scanning problems...

  • Page 143: Cannot Send Scanned Data

    11.1 Cannot send scanned data Troubleshooting for scanning problems This chapter provides solutions for some problems you encounter while using scanning functions. If you en- counter a problem which is not listed in this chapter or difficult to solve, please contact your service repre- sentative.

  • Page 144: Error Messages

    11.2 Error messages 11.2 Error messages If the machine encounters a problem, an error dialog will appear and display one of the following error mes- sages. Take corrective actions by referring to the table below. If a communication error persists, please contact your service representative. Message Cause Remedy...

  • Page 145: If [Service Call] Is Displayed

    11.3 If [Service Call] is displayed 11.3 If [Service Call] is displayed If there is a problem that cannot be remedied by the customer, [Service Call] appears on the screen. The following is the procedure for notifying your service representative of a problem. 7 CAUTION To prevent the risk of serious accident, perform the following when the service call screen is displayed and the facsimile is no longer operable.

  • Page 146: Appendix

    Appendix...

  • Page 147: Product Specifications

    12.1 Product specifications Appendix 12.1 Product specifications 12.1.1 Scanner functions Item Specifications Scan speed 30 sheets/minute (for A4, 300 dpi), 31 sheets/minute (for 8-1/2 e 11 (Letter), 300 dpi) Scannable range Max. 215.9 mm e 355.6 mm (Legal) Functions E-mail USB Memory WebDAV Web Service...

  • Page 148: Glossary

    12.2 Glossary 12.2 Glossary Term Description 10Base-T/ A set of specifications under the Ethernet standards. Those cables that con- 100Base-TX/ sist of twisted copper wire pairs are used. The transmission speed of 1000Base-T 10Base-T is 10 Mbps, of 100Base-TX is 100 Mbps, and of 1000Base-T is 1000 Mbps.
  • Page 149 12.2 Glossary Term Description DHCP The acronym for Dynamic Host Configuration Protocol. used for a client com- puter on the TCP/IP network to load network configuration automatically from a server. Just using a DHCP server to centrally manage IP addresses of the DHCP clients enables you to construct a network without IP address con- flicts or other troubles.
  • Page 150 12.2 Glossary Term Description The acronym for Internet Printing Protocol. which is used to send or receive print data or control printers via the Internet or other TCP/IP network. IPP can also send and print data to printers in remote areas via the Internet. IPsec The name of a security technology used for the TCP/IP network.
  • Page 151 12.2 Glossary Term Description NTLM The acronym for NT LAN Manager, which is a user authentication method used for Windows NT or later. NTLM encodes password using MD4 or MD5 encoding method. The acronym for Network Time Protocol, a protocol used to adjust the com- puter's internal clock precisely via the network.
  • Page 152 12.2 Glossary Term Description S/MIME The acronym for Secure/Multipurpose Internet Mail Extensions, which is a protocol used to add encryption, digital signature, and other fea- tures to MIME (E-mail operations). Public key method is used for encryption, using a different key for encryption and decryption.

  • Page 153: Index

    Index...

  • Page 154: Index By Item

    13.1 Index by item Index 13.1 Index by item ACS level ..............9-7 Group ..........4-4 10-16 10-22 Address ..............10-12 Group address list ............8-6 Address book ....4-4 5-12 6-16 10-13 10-21 E-mail ..............9-2 How to access SMB ...............9-3 PageScope Web Connection ......10-2 Address registration ............9-2 Authentication .............2-3 Icon ................
  • Page 155 13.1 Index by item Program list ..............8-7 Reports ................8-2 Resolution ............5-20 6-23 Scan ................10-16 Scan setting ............5-21 6-24 Scan settings ...............9-8 Scan to E-mail default tab ...........9-7 Scan to folder default tab ..........9-8 Scan TX report ............8-3 Scanner driver .............2-9 Search .............5-14 6-16 Name ............5-14...

  • Page 156: Index By Button

    13.2 Index by button 13.2 Index by button Numerics File Type ............5-20 6-23 First Name ..............5-13 1-sided ............5-15 6-18 From ................5-24 2-sided ............5-15 6-18 FTP ................6-10 Full Color ............5-18 6-21 ACS Level ..............9-7 Address Registration ...........9-2 Gray Scale ............
  • Page 157 13.2 Index by button Save Document ............6-13 Scan Setting ............5-21 6-24 Scan Settings ..............9-8 Scan to E-mail Default Tab .........9-7 Scan to Folder Default Tab .........9-8 Search ........5-13 5-14 6-14 6-16 Send Use Signature ..........5-23 Separate Scan ..........5-16 6-19 Settings ............5-15 6-18 Sharpness ............5-19...
  • Page 158 http://konicaminolta.com Copyright Printed in China A3EW-9554NS-11 2011. 11 2011...

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