ScanSoft PDF CONVERTER PROFESSIONAL 3-HELP Online Help Manual page 31

How To Search Indexes
Searchable index files (with the extension .zpi) are text archives composed of any
PDF document that you choose to include in it. You can create your own index files
for archiving purposes, or use an existing one to perform your search on it.
How to build a new index file
Click the button next to the Look in field in the Search panel of the Organizer.
Click New.
The Build Index dialog displays. Use its left side to specify the properties of your
index.
Title: Give a name to your index file.
File: As soon as you have saved your index file, its full path is displayed in this field.
Description: Type in some characteristics of the file for easier identification. The use
of this field is optional.
Define Stop words. Stop words are frequently occurring words in a language, like
'and' or 'but', so they are mostly irrelevant as search results. Any word you specify
as a stop word is skipped during indexing and ignored in searches. Exclude these
words to reduce the size of the index file.
Define Custom Fields. There are several standard document information fields
(meta data) defined for a PDF file – such as Title, Subject, Author, Keywords,
Creation Date, Producer, and Creator. They are automatically included in the index
file and become searchable.
You can include Custom Fields in your search once you have added them to your
PDF. To modify document data this way
1. Open the Navigation Panel and click Properties .
2. Use the option Double-click to add new item.
3. Click the field that you have just created, and give it a name, and a value.
4. Save the PDF.
After a Custom Field is added to your PDF, you can include it in your search.
Suppose you have a document called Tropical.pdf. It is the only one included in your
index file that contains the word 'coastline'. And you have added a Custom Field to
it called 'DocID' with the text value '123'.
If you run a search on your index file for the word 'coastline' it will return the result:
Tropical.pdf. However, if you specify More Criteria and create one saying 'DocID
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