Page 1 U S E R ’ S G U I D E...
Page 2 Training and Customization...
Page 3 About the Author This is a screen shot of the Dragon NaturallySpeaking 6 Video Guide. For more information, please visit the Say I Can Web site at www.sayican.com.
Page 5 C H A P T E R 1 Introduction 1 C H A P T E R 2 Installing and Training 9 C H A P T E R 3 Starting to Dictate 27 C H A P T E R 4 Correcting and Editing 37 C H A P T E R 5 Formatting 55...
Page 6 C H A P T E R 6 Numbers and Punctuation 63 C H A P T E R 7 Using E-Mail and Microsoft Internet Explorer 85 C H A P T E R 8 Using Natural Language Commands 97 C H A P T E R 9 Hands-Free Computing 103 C H A P T E R 1 0...
Page 7: Table Of Contents
C H A P T E R 1 1 Workflow 141 C H A P T E R 1 2 Speaking and Dictating 153 C H A P T E R 1 3 Improving Accuracy 161 C H A P T E R 1 4 Healthy Computing 185 C H A P T E R 1 5 Using a Handheld Recorder 189...
Page 9 C H A P T E R...
Page 10 C H A P T E R 1 Conventions used in this guide US/Canada When talking to a computer [comma] try to say every word clearly without trailing off at the end of a sentence [period] Other Dialects When talking to a computer [comma] try to say every word clearly without trailing off at the end of a sentence [full stop]...
Page 11 C H A P T E R 1 US/Canada Other Dialects If you pause correctly, but Dragon NaturallySpeaking still types a command as dictation, you can force it to recognize what you say as a command by holding down the key.
Page 12 C H A P T E R 1 Tools for greater accuracy Accuracy Center Acoustic Optimizer Add contact names and vocabulary Nothing But Speech (“NBS”)™ Easier to use Faster, easier correction...
Page 13 C H A P T E R 1 Find commands easily with Sample Commands and Command Browser Create your own commands Text and Graphics commands Macro Recorder Step-by-Step commands...
Page 14 C H A P T E R 1 Advanced Scripting commands More powerful and versatile Easily edit by voice in more applications Award-winning ScanSoft™ RealSpeak™ text-to-speech engine More extensive mouse control commands Natural Language Commands Dictate now, correct later Improved hands-free capabilities...
Page 15 C H A P T E R 1 Do I still need my keyboard and mouse?
Page 17 C H A P T E R...
Page 18 C H A P T E R 2...
Page 19 C H A P T E R 2 To install or uninstall Dragon NaturallySpeaking on Windows NT and Windows 2000, you must have Administrator rights. After a user has been created, however, Administrator rights are not required to use the software after installation. This also applies for an upgrade installation.
Page 20 C H A P T E R 2...
Page 21 C H A P T E R 2 Setup Type US users: choose “Typical Installation.” Non-US users: choose “Custom Installation.”...
Page 22 C H A P T E R 2...
Page 23 C H A P T E R 2 If you decide not to install some Dragon NaturallySpeaking components by selecting a Custom installation, you can install them later by running the Setup program again and choosing Modify. For special purposes, you can create a vocabulary that contains only commands.
Page 24 C H A P T E R 2 If this user file will be used with a USB microphone, array microphone, or handheld recorder, choose the appropriate option from the Dictation source list. For Medical, Legal, and Public Safety Solutions editions, the vocabulary defaults to the chosen edition.
Page 25 C H A P T E R 2 Vocabulary size...
Page 26 C H A P T E R 2 Positioning your microphone Position the microphone...
Page 27 C H A P T E R 2 At the corner of your mouth The right distance away Pointing toward your mouth...
Page 28 C H A P T E R 2 Positioned consistently Adjust Your Volume...
Page 29 C H A P T E R 2 Sound quality check...
Page 30 C H A P T E R 2...
Page 31 C H A P T E R 2 During training, dictating punctuation is not necessary. Also, if you happen to misspeak or mispronounce a word during training, don’t worry about it—just continue reading.
Page 32 C H A P T E R 2 For best accuracy, be sure to complete a second session of general training as soon as possible. Do this by clicking on the Tools menu on the DragonBar, then clicking Accuracy Center. After the Accuracy Center window opens, click “Perform additional training.”...
Page 33 C H A P T E R 2...
Page 35 C H A P T E R Microphone...
Page 36 C H A P T E R 3 Off—the computer can’t hear you. On—the computer is listening. It will type whatever it hears. I am now able to talk to my computer! TO E N TE R SA Y ( US / C ana da ) SAY ( O t her D i al ec t s) comma comma...
Page 37 C H A P T E R 3 TO E N TE R SA Y ( US / C ana da ) SAY ( O t her D i al ec t s) question mark question mark hyphen hyphen colon colon Key tips for dictating...
Page 38 C H A P T E R 3...
Page 39 C H A P T E R 3 Printing and saving your dictated text Printing Saving...
Page 40 C H A P T E R 3 “What Can I Say?” Change Microphone Menus Status Extras position position Changing the DragonBar position You can also hide the DragonBar by saying “Switch to Tray Icon Only Mode.” Microphone button and volume display...
Page 41 C H A P T E R 3 Extras toolbar Start Playback Stop Playback Skip Forward Correction Fast Playback Skip Back Transcribe Correction Transcribe Start Playback, Fast Playback, and Stop Playback Skip Back and Skip Forward...
Page 42 C H A P T E R 3 The microphone in the taskbar Microphone is on. Microphone is off. Microphone is sleeping. Results box...
Page 43 C H A P T E R 3 Controlling Dragon NaturallySpeaking with voice commands...
Page 45 C H A P T E R...
Page 46 C H A P T E R 4...
Page 47 C H A P T E R 4 Say “Choose 2” to replace “clinic” with Correction menu “quick.” You can also say “Spell That” to spell a word or “Cap That” to capitalize it. You can change the number of choices displayed to you. In the Options dialog box, click the Correction tab and increase the number in “Show no more than n choices.”...
Page 48 C H A P T E R 4 If you prefer not to see the Correction menu every time you select text by voice, you can turn it off. In the Options dialog box, click the Correction tab to display the Correction options, then clear the check box “‘Select’...
Page 49 C H A P T E R 4 Correcting quickly Using Select-and-Say...
Page 50 C H A P T E R 4 US/Canada Let’s meet for lunch on Tuesday [period] Other Dialects Let’s meet for lunch on Tuesday [full stop] You can also select punctuation marks. (US/Canada Other Dialects It is often easier for Dragon NaturallySpeaking to find the matching text if you select a short phrase rather than individual words.
Page 51 C H A P T E R 4 Selecting the same text again Unselecting words Selecting a longer phrase (US/ Canada Other Dialects With a little practice, who will develop a habit of dictating an unclear, steady voice, and the computer will understand you better. (US/Canada (Other Dialects)
Page 52 C H A P T E R 4 With a little practice, you will develop the habit of dictating in a clear, steady voice, and the computer will understand you better. If you’re correcting more than one word, the words must all be in sequence (next to each other).
Page 53 C H A P T E R 4 S A Y T HE N TH E N Select Next Word Previous 2...20 Words Forward Character Back 2...20 Characters Last Going to the top or bottom of a page or document S A Y TH E N Go to...
Page 54 C H A P T E R 4 Going to the beginning or end of a line S A Y T H E N Go to Beginning of Line Move to Start of Line End of Line Placing the insertion point before or after a specific word Dragon NaturallySpeaking lets me talk instead of type.
Page 55 C H A P T E R 4 S A Y T HE N T HE N Move a Paragraph or 1 Paragraph Back 2...20 Paragraphs Down a Line or 1 Line Forward 2...20 Lines Moving right or left a word or character S A Y TH E N T HE N...
Page 56 C H A P T E R 4 You can copy your entire document to the Clipboard by saying “Copy All to Clipboard.” This is especially useful when you want to copy text to another window or program. Deleting the last words you dictated...
Page 57 C H A P T E R 4 Going back as you dictate When using the “Resume With” command, remember not to pause in the middle. Say “Resume With” and then immediately say the words to which you want to return.
Page 58 C H A P T E R 4 Deleting the next or previous paragraph or line S A Y T HE N T HE N Delete Next Paragraph Previous 2...20 Paragraphs Forward Line Back 2...20 Lines Last Deleting the next or previous word or character S A Y T HE N T HE N...
Page 59 C H A P T E R 4 PRES S T HES E K E Y S TO D O T H IS Hold down the key to move by jumps, instead of one character at a time (Left Arrow key) Move insertion point by one word (Right Arrow key) at a time...
Page 60 C H A P T E R 4 PRES S T HES E K E Y S TO D O T H IS Select to end of line Skip to start of document Skip to end of document Select to start of document Select to end of document The Spell dialog box, waiting for you to spell.
Page 61 C H A P T E R 4 To dictate unusual text such as automobile license plate numbers or product codes, you can also switch to Spell mode by saying “Switch To Spell Mode,” and then dictate letters.
Page 63 C H A P T E R You can change the formatting properties of a word (such as whether Dragon NaturallySpeaking should type a space before or after the word, or whether the word is capitalized in a title) by using the Word Properties dialog box, described in “Changing word properties”...
Page 64 C H A P T E R 5 Capitalizing the first letter of the next word you dictate You can change the spacing and capitalization rules for a word in the Word Properties dialog box. See “Changing word properties“ on page 176 for more information.
Page 65 C H A P T E R 5 When “Caps On” is active, Dragon NaturallySpeaking uses title case. This means it capitalizes all words except for articles and prepositions (such as “the” and “to”). Dictating the next word in all capital letters Dictating consecutive words in all capital letters Dictating the next word in all lowercase letters...
Page 66 C H A P T E R 5 Dictating consecutive words in all lowercase letters Capitalizing (or uncapitalizing) text already in your document...
Page 67 C H A P T E R 5 Changing the font as you dictate Changing font face S A Y TH E N Set Font Arial Courier Courier New Garamond Helvetica Palatino Times Times New Roman Changing font size Changing font style S A Y TH E N Set Font...
Page 68 C H A P T E R 5 If you’re changing only the font size, use the “Set Size” commands, not the “Set Font” command. Changing the font later Bold, italics, and underlining...
Page 69 C H A P T E R 5 Aligning text Bulleted text...
Page 71 C H A P T E R If DragonNaturallySpeaking is not formatting a word as you would like, you can change the formatting properties of the word by using the Word Properties dialog box. See “Changing word properties” on page 176. If you want to dictate only numbers, you can switch to “Numbers Mode.”...
Page 72 C H A P T E R 6 TO E N TE R S A Y three hundred fifteen three one five three fifteen eight hundred nine eight zero nine eight oh nine 1485 one thousand four hundred eighty five fourteen eighty five 1,485 one comma four hundred eighty five...
Page 73 C H A P T E R 6 region to Jamaica, saying “seven dollars” displays as J$7. If you set the region to something other than English (United States) or English (Canada) and you want a dollar sign ($), you have to say “dollar sign.” For example, saying “dollar sign 99” displays $99.
Page 74 C H A P T E R 6 Dates TO E N TE R SA Y 22 January 1999 twenty two January nineteen ninety nine April 9, 2001 April 9 [comma] two thousand and one 14/07/85 fourteen [slash] oh seven [slash] eighty five 3/11/02 three [slash] eleven [slash] zero two 3/11/2002...
Page 75 C H A P T E R 6 Dragon NaturallySpeaking will recognize times more accurately if you say “numeric colon” instead of “colon” when dictating times. Other Dialects TO E N TE R SA Y 8:30 eight [point] thirty 7.45 AM seven forty five a m 10.22 PM ten twenty two p m...
Page 76 C H A P T E R 6 Telephone numbers outside North America TO E N TE R SA Y (01628) 894150 [open parenthesis] oh one six two eight [close parenthesis] eight nine four one five oh 027 629 8944 oh two seven [space bar] six two nine [space bar] eight nine four four 61-7-4695-2055...
Page 77 C H A P T E R 6 Roman numerals TO E N TE R SA Y Roman one Roman four Roman five Roman ten Roman fifty Roman one hundred Roman five hundred Roman one thousand XXIV Roman twenty Roman four XXXI Roman thirty Roman one MCMXCVII...
Page 78 C H A P T E R 6 Postal and ZIP Codes US ZIP Codes TO E N TE R SA Y 02134 oh two one three four 94704-1150 nine four seven oh four [hyphen] one one five oh UK and Canadian Postal Codes To have Dragon NaturallySpeaking format postal codes automatically, you must first activate this feature in the Options dialog box.
Page 79 C H A P T E R 6 TO E N TE R SA Y comma period point [each one has different spacing characteristics] question mark exclamation mark (All Dialects) exclamation point (US/Canada) “ open quote close quote ‘ open single quote close single quote open paren (US/Canada) left paren (US/Canada)
Page 80 C H A P T E R 6 Words that end with ’s TO E N TE R SA Y We went to We went to Jennifer’s office Jennifer’s office that’s enough that’s enough it’s time to go it’s time to go Including ’s as you dictate TO E N TE R S AY...
Page 81 C H A P T E R 6 Including hyphens as you dictate TO E N TE R SA Y speech-recognition software speech [hyphen] recognition software power-sharing agreement power [hyphen] sharing agreement Elizabeth Walker-Smith Elizabeth Walker [hyphen] Smith Removing hyphens Preventing hyphens...
Page 82 C H A P T E R 6 Compounding words as you dictate TO E N TE R SA Y unitednations united [No Space] nations WorldWide Web [Cap] world [No Space] [Cap] wide [Cap] web Compounding words later...
Page 83 C H A P T E R 6 TO E N TE R SA Y US/Canada: Dr. Doctor Other Dialects: Dr U K (say each letter) RSVP R S V P (say each letter) HTML H T M L (say each letter) 8 cm eight centimeters US/Canada: pp.
Page 84 C H A P T E R 6 TO E N TE R SA Y Virginia@aol.com Virginia at a o l dot com info@samplecompany.com [No Caps On] info at sample company dot com [No Caps Off] http://www.samplecompany.com [No Caps On] h t t p w w w dot sample company dot com [No Caps Off] You can create Text and Graphics custom commands for e-mail and Web...
Page 85 C H A P T E R 6 Dictating common special characters TO E NT E R SA Y & ampersand or and sign asterisk at sign ‘ backquote © copyright sign caret ° degree sign dollar sign or dollar euros or euro sign percent sign registered sign...
Page 86 C H A P T E R 6 Dictating uncommon special characters...
Page 87 C H A P T E R 6 The special character you dictated is shown in the Written form column.
Page 88 C H A P T E R 6 Type the character’s name (for example, “double dagger”) in the “Spoken form” field.
Page 89 C H A P T E R 6 Click the word (the special character) with no spoken form. The remaining word has both spoken and written forms. You can change the formatting properties of a word (such as whether Dragon NaturallySpeaking should type a space before or after the word) by using the Word Properties dialog box.
Page 90 C H A P T E R 6 You cannot dictate fractions in number mode.
Page 91 C H A P T E R 6 M OD E TO T UR N ON , S AY TO T UR N OF F , S A Y Numbers Mode Numbers Mode On or Numbers Mode Off or Start Numbers Mode Stop Numbers Mode Spell Mode Spell Mode On or...
Page 93 C H A P T E R...
Page 94 C H A P T E R 7 If you use Microsoft Outlook , Outlook Express, or Lotus Notes , you can add the contact names in your address book to your vocabulary, which improves accuracy when you dictate these names. You can also have Dragon NaturallySpeaking automatically scan your sent e-mail messages so it can better learn your writing style.
Page 95 C H A P T E R 7 S A Y T H E N Go to or To Field Move to CC Field BCC Field Body Field First Field Last Field Next Field In many e-mail programs, you can also say just “Subject” or “BCC” to move to the respective field by that name.
Page 96 C H A P T E R 7 Sending and printing e-mail Forwarding and replying to e-mail Deleting mail If you use Microsoft Word to compose e-mail with Microsoft Outlook , the e-mail commands will not work. The e-mail commands work only inside of Microsoft Outlook .
Page 97 C H A P T E R 7 Any program that embeds the Microsoft Internet Explorer application, such as the Dragon NaturallySpeaking online Help or the Command Browser, can also be used by voice. Going to favorite Web pages...
Page 98 C H A P T E R 7 If Dragon NaturallySpeaking misunderstands your command and opens the wrong page, you can return to where you were by saying “Go Back.” Entering a Web address in the Address bar Address bar You can also say “Click Go”...
Page 99 C H A P T E R 7 Going back to the previous Web page or forward to the next SA Y Go To Address Move the insertion point to the Address box. Click Go or Go to the Web address in the Address box. Go There Go To Favorite Load a page that is on your Favorites list, in this...
Page 100 C H A P T E R 7 Clicking links, buttons, and images You can also say “Click” and then the link text. For example, you could say “Click News and Events.” Sometimes saying “Click” first is more reliable than just saying the link text alone.
Page 101 C H A P T E R 7 Say “Choose 1” to click the first link containing “Internship,” or say “Choose 2” to choose the second link. On secure Web pages this feature is disabled. You cannot select links on secure pages by voice.
Page 102 C H A P T E R 7 Some Web pages, like this one, display text as graphic images. When you say “Image,” Dragon NaturallySpeaking numbers each image. To click the “Travel resources” link, say “Choose 10.” To click the Spanish flag, say “Choose 13.”...
Page 103 C H A P T E R 7 SA Y Type Text or Edit Box Go to the first place on a Web page where you can enter text. Click Check Box or Number all check boxes on the page and go to Check Box the first one.
Page 104 C H A P T E R 7 SA Y Go to Bottom Scroll to the end of the Web page. Go to Top Scroll to the beginning of the Web page. Page Down Scroll down one screen (same as pressing the Page Down key).
Page 105 C H A P T E R...
Page 106 C H A P T E R 8...
Page 107 C H A P T E R 8 Choose an application for which you want to see commands. Then, click Search.
Page 108 C H A P T E R 8 You can also create your own custom commands in Dragon NaturallySpeaking to help you work more efficiently. See “Automate Your Work” on page 125. Commands for Microsoft Internet Explorer are covered in “Using E-Mail and Microsoft Internet Explorer”...
Page 109 C H A P T E R 8 Spelling, grammar, and printing sample command samples Table sample command samples Microsoft Excel command samples...
Page 110 C H A P T E R 8 Microsoft Outlook sample commands Microsoft PowerPoint sample commands America Online sample commands...
Page 111 C H A P T E R If you are navigating and controlling your computer by voice, it is sometimes useful to force Dragon NaturallySpeaking to recognize only commands, not dictation. To do this, say “Command Mode On.” This will prevent Dragon NaturallySpeaking from misrecognizing a command as a dictation word.
Page 112 C H A P T E R 9 Starting a program from the Start menu To start certain Windows utilities, you must open and navigate the Start menu (see “Opening and closing menus” on page 107). These utilities are Shut Down, Log Off, Help, Run, Favorites, Find, and Settings.
Page 113 C H A P T E R 9 Opening documents and folders from the Start menu Opening documents and folders from the Windows desktop Say “Start Projects”...
Page 114 C H A P T E R 9 Say “Switch to Lotus Notes” SAY T HIS Switch to Next Window Switch to the next application. Switch to Previous Switch to the previous application. Window ® Switch to Microsoft Make Microsoft Word he active application.
Page 115 C H A P T E R 9 Say “File or “Click File” Say “Save” To open the Start menu, say “Click Start” or “Click Start Menu.”...
Page 116 C H A P T E R 9 If commands are often typed into your document instead of recognized as commands, you can make Dragon NaturallySpeaking recognize commands only when they are preceded by saying “Click.” To do this, select the “Require ‘Click’ to select menu or control”...
Page 117 C H A P T E R 9 Say “My Computer” to select My Computer Say “Move Right 1” to select My Briefcase Say “Move Down 2” to select Recycle Bin...
Page 118 C H A P T E R 9 “Click” is NOT optional for the following Control menu commands. If you have trouble getting Dragon NaturallySpeaking to recognize any of the window commands, you can open the Control menu by saying “Click Control Menu” and then say them.
Page 119 C H A P T E R 9 SAY T HIS Click Minimize or Minimize the active window. Click Control Menu (pause) Minimize Click Maximize or Maximize the active window. Click Control Menu (pause) Maximize Click Restore or Restore window to previous size. Click Control Menu (pause) Restore Click Close or...
Page 120 C H A P T E R 9 “Scratch That” will not erase keystrokes dictated with the Press Key commands. You must select the text by voice or mouse and delete it or say “Press Delete.” Pressing letters You can use any word in the International Communications Alphabet (page 233) to “spell”...
Page 121 C H A P T E R 9 S A Y TH E N h as in Henry/helmet/hotel i as in Iris/Ireland/India j as in John/justice/Juliet k as in Karen/kitchen/kilo l as in Larry/lemon/lima m as in Mickey/magic/Mike n as in Nancy/nobody/November o as in Otto/over/Oscar p as in Paul/people/papa q as in Quentin/question/Quebec...
Page 122 C H A P T E R 9 Pressing key combinations Dragon NaturallySpeaking ignores the command “Press Control Alt Delete” (the keyboard shortcut for restarting a computer). Pressing function and numeric keypad keys S A Y T HE N Press Keypad 1 Keypad 9 (you can say any number from 0 to 9) All Dialects: Keypad Point (.)
Page 123 C H A P T E R 9 Pressing other keys S A Y TH E N Press Up Arrow Down Arrow Right Arrow Left Arrow Home Key End Key Page Up Page Down Insert Key Delete Key Control Key Shift Key Alt Key Print Screen...
Page 124 C H A P T E R 9 Menu commands Dialog box controls Each control in a Windows dialog box has one letter underlined. Say the underlined letter to activate that control. When the desired control is the name of a menu, you must say “Press Alt” plus the respective letter.
Page 125 C H A P T E R 9 In most dialog boxes, you can select a control simply by saying “Click” and the name of the control you want to select. In some applications, saying the name of the tab may also work.
Page 126 C H A P T E R 9 Say “MouseGrid” to place a grid over the full screen...
Page 127 C H A P T E R 9 Say “4” to place a smaller MouseGrid over grid square number 4. You can undo the last MouseGrid action by saying “Undo That.” Moving the pointer with the “Mouse” command...
Page 128 C H A P T E R 9 Clicking the mouse Marking and dragging objects Instead of “Drag,” you can also say “Control Drag” and “Shift Drag” to drag while holding down the CTRL or SHIFT key.
Page 129 C H A P T E R 9 Moving the pointer with the mouse motion commands The mouse motion commands S A Y TH E N A TH E N A S PE E D D IR E C TI ON (OPT ION A L) Move Mouse Fast...
Page 130 C H A P T E R 9...
Page 131 C H A P T E R 9 You can also use Natural Language Commands to shut down your computer, including “Shut Down Windows,” “Restart Windows,” “Reboot The Computer,” “Log Off Windows,” and more.
Page 133 C H A P T E R Text and Graphics commands Step-by-Step commands...
Page 134: C H A P T E R 1 0
C H A P T E R 1 0 Macro Recorder Advanced Scripting If you’d like to use Step-by-Step, Macro Recorder, or Advanced Scripting commands and you have Dragon NaturallySpeaking Preferred, you can upgrade to a higher edition of Dragon NaturallySpeaking . For more information on how to upgrade, see page 271.
Page 135: C H A P T E R 1 0
C H A P T E R 1 0 Click the Custom tab.
Page 136: C H A P T E R 1 0
C H A P T E R 1 0 Leave the Keyword box empty to search for all commands in the group and application you specify. For example, to view all commands that work in WordPad, leave the Keyword box empty, choose “All Groups” from the Group list, choose “WORDPAD”...
Page 137: C H A P T E R 1 0
C H A P T E R 1 0...
Page 138: C H A P T E R 1 0
C H A P T E R 1 0 Creating Text and Graphics commands...
Page 139: C H A P T E R 1 0
C H A P T E R 1 0 You can paste text and graphics from other applications into the Content box. Copy the text or graphics to the clipboard from another application (such as your word processor), switch to Dragon NaturallySpeaking , be sure that the insertion point is in the Content box, and click the Paste button (or say “Paste That”).
Page 140: C H A P T E R 1 0
C H A P T E R 1 0 the command will not work, since Paint does not accept keystrokes. Also, application- specific commands will work only in the specific application for which they were defined. New commands are saved only when you save your user files. If you are creating several new commands, save your user files periodically.
Page 141 C H A P T E R 1 0 When testing your new command, be sure that you are in the proper application. Application-specific commands will work only in the application for which they were defined. New commands are saved only when you save your user files. If you are creating several new commands, save your user files periodically.
Page 142 C H A P T E R 1 0 NaturallySpeaking menu on the DragonBar, click Save User Files or say “Save User Files.” Select the check boxes of the commands to delete.
Page 143 C H A P T E R 1 0...
Page 144 C H A P T E R 1 0 Select the check boxes of the commands to export.
Page 145 C H A P T E R 1 0 This procedure will also work if you are upgrading from Dragon ® NaturallySpeaking...
Page 146 C H A P T E R 1 0...
Page 147 C H A P T E R 1 0 If a recorded macro does not work the way you anticipate during playback, try recording it again and adding a slight pause between each action. For example, sometimes it takes a second or two for the Start menu to open and the macro must anticipate this.
Page 148 C H A P T E R 1 0 When creating commands, start with the ten text items or application functions you use most often. Create voice commands for additional functions as you progress.
Page 149 C H A P T E R...
Page 150 C H A P T E R 1 1 Listening to your recorded voice Playback is available in all editions of Dragon NaturallySpeaking®. It works in Microsoft Word , Corel WordPerfect , the DragonPad and any other application that accepts formatting, such as WordPad. Deferred correction and saving recorded dictation, however, are available only in Dragon NaturallySpeaking®...
Page 151 C H A P T E R 1 1 Deferred correction Because of memory constraints, Dragon NaturallySpeaking can play back NOTE only your last 100 utterances (defined by the pauses in your speech). To increase the amount of transcribed text you can play back, try speaking in longer phrases without pausing for a breath or increase the “Pause between phrases”...
Page 152 C H A P T E R 1 1 Correcting by typing...
Page 153 C H A P T E R 1 1 If one of the choices on the Correction menu matches what you said: If what you said is not listed on the Correction menu: For maximum efficiency when working by keyboard, use the keyboard editing shortcuts shown on page 51.
Page 154 C H A P T E R 1 1 Make sure to select text before typing over an error and do not use the Backspace key. If one of the choices on the Correction menu matches what you said: In DragonPad, Audio playback will restart automatically after you press the Enter key.
Page 155 C H A P T E R 1 1 For maximum efficiency when working by keyboard, use the keyboard editing shortcuts shown on page 51. Correcting by voice If what you said is among the options listed on the Correction menu: If none of the options on the Correction menu is what you said, you can spell the correct words: If you need to spell a word that’s short, you don’t need to use the Spell dialog...
Page 156 C H A P T E R 1 1 Proofreading with a recorder...
Page 157 C H A P T E R 1 1 Working with an assistant Workflow outline for delegating corrections Dragon NaturallySpeaking® must be installed on all computers used for these delegated correction procedures.
Page 158 C H A P T E R 1 1 For the user: For the proofreader: Transcribing interviews by “shadowing”...
Page 159 C H A P T E R 1 1 Text-to-speech...
Page 160 C H A P T E R 1 1 On most computers, you cannot give Dragon NaturallySpeaking voice commands while the program is reading to you or playing sound back. This is because most sound cards cannot listen to you at the same time that they are playing sound.
Page 161 C H A P T E R Speak clearly Pronounce each word...
Page 162 C H A P T E R 1 2 Pause if you like Give it context Leave out the fillers...
Page 163 C H A P T E R 1 2 Speak with inflection Breathe fully For tips on maintaining good vocal health, see page 186. Close your eyes Be alert Relax...
Page 164 C H A P T E R 1 2 Start by reading...
Page 165 C H A P T E R 1 2 Easy and chatty Complex writing...
Page 166 C H A P T E R 1 2 Dictation tips...
Page 167 C H A P T E R 1 2 Summary: learning to dictate...
Page 169 C H A P T E R For an easy and fast way to improve accuracy, see “One minute to fewer errors” on page 165.
Page 170 C H A P T E R 1 3 The Accuracy Center. To use one of the tools listed, click or say the name of the link you want. The Accuracy Assistant...
Page 171 C H A P T E R 1 3 The first screen of the Accuracy Assistant. Click or say the link you want. You can also access the Accuracy Assistant by clicking Improve my accuracy on the Help menu of the DragonBar. Check your audio settings Run the Acoustic Optimizer...
Page 172 C H A P T E R 1 3 Click the Go button to start the Acoustic Optimizer. Perform additional training...
Page 173 C H A P T E R 1 3 Launch the Command Browser...
Page 174 C H A P T E R 1 3 Add a single word to your vocabulary...
Page 175 C H A P T E R 1 3 You can also access the Add Individual Word dialog box by clicking New from the Words menu on the DragonBar. Add words from your documents to the vocabulary The program expects to find capitals at the beginning of sentences, or in a sequence of words that are all capitalized or have initial caps, such as a book title.
Page 176 C H A P T E R 1 3 F IL E F OR MA T F IL E E X T E N SIO N HTML .htm, .html, .shtm, .shtml Microsoft Word 6 or later .doc Corel WordPerfect 8 or later .wpd...
Page 177 C H A P T E R 1 3 To add an entire folder of documents for processing by Dragon NaturallySpeaking , click the Add Folder button to open this dialog box. Then select the folder you want and click OK.
Page 178 C H A P T E R 1 3 The “Preview new words” option displays the words from the selected documents that were not in the active vocabulary. If this option is checked, the Preview Words dialog box appears after you click Add Words. The Preview Words dialog box displays all the new words found, with a check box to the left of each word.
Page 179 C H A P T E R 1 3 Scanning the contents of your sent e-mail can take several minutes if you have a large amount of e-mail in your program’s sent mail box. As this process cannot be interrupted once it starts, be sure that you have enough time available before you start.
Page 180 C H A P T E R 1 3 Add a list of words to your vocabulary...
Page 181 C H A P T E R 1 3 View or edit your vocabulary You can create powerful custom commands to automatically type text and format documents beyond the capabilities of the Vocabulary Editor . For details see “Automate Your Work” on page 125.
Page 182 C H A P T E R 1 3 In this case, the custom word “windoow” was accidentally brought in from a document or misspelled during correction. Click on the word to select it, then click Delete.
Page 183 C H A P T E R 1 3 When choosing a spoken form for your word, choose a phrase you would not say in normal dictation. For example, if the spoken form is “phone number,” you might dictate an e-mail asking “What is your phone number?” and find that your own phone number has appeared in the middle of it.
Page 184 C H A P T E R 1 3 Troubleshooting new words and phrases Changing word properties...
Page 185 C H A P T E R 1 3 The word whose properties you are editing. Click on the word property you want in the Properties column. The Example column lists example words for each Property. Click Help for more details about this dialog box. Managing your vocabularies...
Page 186 C H A P T E R 1 3 Training a word or command In this example, the word to be trained is “Springdale.”...
Page 187 C H A P T E R 1 3...
Page 188 C H A P T E R 1 3 Speak clearly Retrain Keep the microphone in the same position...
Page 189 C H A P T E R 1 3 Use a good microphone Use a good sound card Context...
Page 190 C H A P T E R 1 3 Processor speed, memory, and hard disk space Improving speed...
Page 191 C H A P T E R 1 3 Background noise Electrical interference Using Dragon NaturallySpeaking with other software...
Page 193 C H A P T E R...
Page 194 C H A P T E R 1 4 Speak normally, with these guidelines...
Page 195 C H A P T E R 1 4 Ease and comfort Taking care of yourself Your vocal cords...
Page 196 C H A P T E R 1 4...
Page 197 C H A P T E R...
Page 198 C H A P T E R 1 5...
Page 199 C H A P T E R 1 5 Steps 1 and 2 assume that you have already created a headset microphone user. If you have not previously created a user for Dragon NaturallySpeaking , then the New User Wizard will appear when you first start the program and you can skip to step 3.
Page 200 C H A P T E R 1 5 D IC T AT IO N S OU R C E HO W TO PR OC E E D Dragon NaturallyMobile Use the recorder as a microphone attached recorder connected to to your computer with the supplied serial serial port cable.
Page 201 C H A P T E R 1 5 D IC T AT IO N S OU R C E HO W TO PR OC E E D Olympus Digital recorder Skip to step 5. DS-150/650 Recording device plugged Be sure the recorder is connected to your into Line-In jack computer with a cable plugged into your sound card, and proceed to step 4.
Page 202 C H A P T E R 1 5 R E C OR D E R TY PE HO W TO PR OC E E D Sony Memory Stick IC Click the “Sony Memory Stick Voice Editor” Recorder ICD-MS button and follow the instructions on the screen.
Page 203 C H A P T E R 1 5...
Page 204 C H A P T E R 1 5 The restricted command set “Resume With” is particularly useful when you are using a recorder. It lets you return to where you want to go within a recording if you misspeak or change your mind after dictating a phrase.
Page 205 C H A P T E R 1 5 Connecting a recorder to your computer Transcribing from a handheld recorder If you are transcribing from a recorder other than the Dragon NOTE ® NaturallyMobile recorder, the Sony Memory Stick IC Recorder ICD-MS, or the Sony ICD-BP recorder, see “Transcribing dictation from other recorders”...
Page 206 C H A P T E R 1 5...
Page 207 C H A P T E R 1 5 Transcribing dictation from other recorders...
Page 208 C H A P T E R 1 5 If you are playing back recorded dictation through the Line-In jack, transcription stops automatically by default as soon as the computer hears 10 seconds of silence. When you are transcribing into the DragonPad, you can use your computer for other purposes while you wait for Dragon NaturallySpeaking to finish.
Page 209 C H A P T E R 1 5 Drag-and-drop transcription The Advanced Settings dialog box Destination...
Page 210 C H A P T E R 1 5 Commands Communication options (for the Dragon NaturallyMobile recorder only) Miscellaneous options (for Line-In recorders only)
Page 211: Troubleshooting
C H A P T E R 1 5 Troubleshooting...
Page 212 C H A P T E R 1 5 Turning off the microphone in this way does not turn off the recorder. To conserve your batteries, turn off the recorder by pressing the Power button.
Page 213 C H A P T E R 1 5...
Page 215 C H A P T E R...
Page 216 C H A P T E R 1 6 Correction options Correction options...
Page 217 C H A P T E R 1 6 If you find that the Correction menu often misses the correct word, try increasing the number of choices displayed. Other options...
Page 218 C H A P T E R 1 6 Startup/Shutdown options Startup options...
Page 219 C H A P T E R 1 6 Shutdown options View options...
Page 220 C H A P T E R 1 6 DragonBar options Results Box options...
Page 221 C H A P T E R 1 6 Hot key options...
Page 222 C H A P T E R 1 6...
Page 223 C H A P T E R 1 6 Text-to-speech options...
Page 224 C H A P T E R 1 6 Miscellaneous options...
Page 225 C H A P T E R 1 6 Backing up user files...
Page 226 C H A P T E R 1 6 Formatting options...
Page 227 C H A P T E R 1 6...
Page 229 C H A P T E R...
Page 230 C H A P T E R 1 7 This sample test result is for a sound system that is working well.
Page 231 C H A P T E R 1 7 Fixing sound problems No response when dictating...
Page 232 C H A P T E R 1 7 Problems with commands...
Page 233 C H A P T E R 1 7 Very low accuracy Problems with added words...
Page 234 C H A P T E R 1 7 Slow performance In Dragon NaturallySpeaking version 6, it is possible to gain speed by creating a new user and choosing a vocabulary that is smaller than the recommended one. To do this, create a new user (from the NaturallySpeaking menu on the DragonBar, choose Open/Manage Users, then click New).
Page 235: Appendix
A P P E N D I X If you say a command that does not work in the program you are using, the DragonBar may show a message, for example, “Formatting commands cannot be used here.”...
Page 236 A P P E N D I X Controlling the microphone Go to Sleep or Make the microphone stop listening temporarily. Stop Listening Wake Up or Reactivate the microphone when it’s sleeping. Listen to Me Microphone Off Turn the microphone off. (You cannot turn it back on by voice.) Controlling the DragonBar Give Me Help...
Page 237 A P P E N D I X Edit Vocabulary Open the Vocabulary Editor View Open the Options dialog box. NaturallySpeak- ing Options Show Extras Bar Display the Extras toolbar on the DragonBar. Hide Extras Dar Removes the Extras toolbar Start Open the DragonPad word processor.
Page 238 A P P E N D I X Controlling the DragonPad Save Document Save the current document. Save File As Save the current document in a different location or using a different name. Print Document Print the current document. Print Page 1 to Print the page range you specify.
Page 239 A P P E N D I X Selecting text Selecting specific words SA Y Select glass Select a specific word or words that are visible on screen, in this example, the word glass. Select Again Select the same text again but in a different place that is also visible on screen.
Page 240 A P P E N D I X Selecting a word or character S A Y TH E N T HE N Select Next Word Previous Character Forward 2...20 Words Back 2...20 Characters Last You can also say “Select Word,” “Select Line,” “Select Paragraph,” or “Select Character.”...
Page 241 A P P E N D I X International Communications Alphabet SA Y S AY Alpha November Bravo Oscar Charlie Papa Delta Quebec Echo Romeo Foxtrot Sierra Golf Tango Hotel Uniform India Victor Juliett Whiskey Kilo Xray Lima Yankee Mike Zulu When spelling, you can also say “letter,”...
Page 242 A P P E N D I X TO E N TE R SA Y — em dash – en dash soft hyphen (nonbreaking nonbreaking space or nonbreakable space or no break space) space or unbreakable space Currency symbols TO E N TE R SA Y dollar sign or dollar ¢...
Page 243 A P P E N D I X TO E N TE R SA Y á, Á, é, É, í, Í, ó, Ó, a accent acute or a acute ú, Ú, ý, Ý Cap e accent acute or Cap e acute and so on à, À, È, è, ì, Ì, ò, Ò, a accent grave or a grave...
Page 244 A P P E N D I X TO E N TE R SA Y ª feminine ordinal š s wedge „ double comma Mathematical symbols TO E N TE R SA Y ¼ one quarter sign or one quarter or quarter sign or quarter ½...
Page 245 A P P E N D I X Deleting and undoing SA Y Delete That Delete selected text. (For more information, see “Deleting specific words” on page 49.) Backspace Press the key. To press it more than once, say Backspace 2, Backspace 3, and so on (up to 20).
Page 246 A P P E N D I X Deleting the next or previous word or character S A Y T HE N T HE N Delete Next Word Forward Character Previous 2...20 Words Back 2...20 Characters Last Moving around in a document Going to the top or bottom of a document S A Y T HE N...
Page 247 A P P E N D I X Going to the beginning or end of a line S A Y TH E N Go to Beginning of Line Move to Start of Line End of Line Placing the insertion point before or after a specific word SA Y Insert Before glass Place the insertion point before a specific word or...
Page 248 A P P E N D I X Moving up or down a line S A Y T HE N T HE N Move a Line or 1 Line Back 2...20 Lines Down Forward Moving right or left a word S A Y T HE N T HE N...
Page 249 A P P E N D I X Copying, cutting, and pasting text SA Y Copy Selection Copy selected text to the Clipboard. Cut Selection Cut selected text. Copy That Copy the selected text to the Clipboard. Cut That Cut the selected text. Paste That Paste the contents of the Clipboard.
Page 250 A P P E N D I X In many applications the commands “Cap That,” “Capitalize That,””All Cap That,” and “No Caps That” work on the selection and on the last thing you said. All other capitalization commands work only on selected text. Capitalizing or uncapitalizing the next word you say SA Y Cap glass...
Page 251 A P P E N D I X Hyphenating or compounding text Hyphenate That Hyphenate either the last thing you said or the selected text. Format That With Hyphens Hyphenate the selected text. Compound That Compound either the last thing you said or the selected text.
Page 252 A P P E N D I X Changing font face S A Y T HE N Set Font Arial Format That Courier Courier New Garamond Helvetica Palatino Times Times New Roman Changing font size S A Y TH E N Set Size Format That Size 10 point...
Page 253 A P P E N D I X Changing font style S A Y T H E N Set Font Bold Format That Italics Bold Italics Underline Strikeout Plain or Plain Text or Normal or Regular Changing a combination of font face, size, and style S A Y T HE N T HE N...
Page 254 A P P E N D I X Aligning text SA Y Center That or Format Center the current paragraph. That Centered Left Align That or Format Left align the current paragraph. That Left Aligned Right Align That or Format Right align the current paragraph.
Page 255 A P P E N D I X Entering numbers TO E N TE R S AY five or numeral five twenty three one hundred (and) seventy nine or one seventy nine NOTE: The word “and” is optional. 5423 five thousand four hundred (and) twenty three 5,423 five [comma] four twenty three 12,537...
Page 256 A P P E N D I X TO E N TE R S AY one fourth or one quarter 15/16 fifteen sixteenths or fifteen over sixteen 3 7/8 three and seven eighths or three and seven over eight 9/12 nine [slash] twelve or nine over twelve 5 3/56 five [space bar] three [slash] fifty six...
Page 257 A P P E N D I X Postal and ZIP codes TO E N TE R S AY 02460 oh two four six zero 02460-1458 oh two four six zero [hyphen] one four five eight NOTE: The hyphen is not optional. K1A 0M5 Postal Code k one a oh m five or Postal Code kilo one alpha zero mike five...
Page 258 A P P E N D I X Entering punctuation and special characters TO E N TE R S AY TO E N TE R SA Y & ampersand or asterisk and sign ’ apostrophe ’s apostrophe s at sign backquote ‘...
Page 259 A P P E N D I X TO E N TE R S AY TO E N TE R SA Y open square close square bracket or left bracket or right square bracket square bracket US/Canada: US/Canada: open bracket or left close bracket or bracket right bracket...
Page 260 A P P E N D I X Playing back and reading text Playing back dictation SA Y Play That Back or Play That Play back the selected text. or Play Selection Play Back Line Play back dictation for the current line. Play Back Paragraph Play back dictation for the current paragraph.
Page 261 A P P E N D I X Working with your desktop and windows Starting programs and opening documents and folders SA Y Start Calculator Start a program on your Windows Start menu or desktop, in this example, Calculator. Start Mail Start your default e-mail program.
Page 262 A P P E N D I X Opening and closing menus SA Y Click File or Open a menu or activate a menu command, in this File example, the File menu. Cancel Close an open menu. Selecting buttons, tabs, and options SA Y Click OK or OK Activate a button or option, in this example, OK.
Page 263 A P P E N D I X Resizing and closing windows SA Y Click Maximize Maximize the active window. Click Minimize Minimize the active window. Click Restore Restore the active window to its previous size. Click Close Close the active window. Click Control Menu Open the Control menu for the active window.
Page 264 A P P E N D I X Replying to, forwarding, sending, printing, and deleting e-mail SA Y Reply Mail or Reply to the sender of the current message. Reply Message or Reply To E-Mail or Reply To Message Reply to All Reply to all recipients of the current message.
Page 265 A P P E N D I X Editing a message SA Y Go To To Field or To Move to the To field. In AOL only, you can say “Send To.” Go To CC Field or CC Move to the CC field. In AOL only, you can say “Copy To.”...
Page 266 A P P E N D I X Using Lotus Notes Basic commands SA Y Move to Tab 1..10 Move to the respective Lotus Notes tab. Next Message Open the next message in the list. Previous Message Open the previous message in the list. Next Unread Open the next unread message.
Page 267 A P P E N D I X Using Microsoft Internet Explorer Navigating the Web SA Y Go to Address Move to the Address box. Click Go or Go There Go to the Web page specified in the Address box (same as pressing the key).
Page 268 A P P E N D I X Moving around a Web page SA Y Page Down Scroll down one screen (same as pressing the key). Page Up Scroll up one screen (same as pressing the key). Line Down Scroll down one line (same as clicking the down arrow in the scroll bar once).
Page 269 A P P E N D I X SA Y Choose 2 Select the image, option, button, and so on from the enumerated list of choices. You can say any number that appears in the list. Click Radio Button/ Enumerate all option (radio) buttons on the Radio Button page and go to the first one.
Page 271 161, 179 Bold That All Caps Off Cap That All Caps On Cap [word] All Caps That All Caps [text] Capitalize That 57-58 56-57 Caps Off Caps On Center That...
Page 272 98, 165 98, 100 125, 132 125, 130 Compound That 73-74 Cut That Copy All to Clipboard Copy That 48, 106 Correct [text] Through [text] 143, 149 Correct [text] To [text] Delete That 44, 49-50...
Page 273 105, 253 105, 253 Format That Format That Centered Format That Left Aligned 190, 199 Format That Number Format That Right Aligned 27, 32 Format That Spelled Out 58, 243 85, 255 Give Me Help Go to Beginning of Line Go to Bottom Go to End of Line Go to Sleep...
Page 274 Left Align That Insert After [text] Insert Before [text] 112, 233 85, 258 107, 254 30, 228 Italicize That 60, 243 111-115 117, 119, 121 Move to Bottom...
Page 275 Move to Top 105, 253 Page Down Page Up New Line Paste That New Paragraph No Caps Off 67, 248 No Caps On Play That Back No Caps That No Caps [text] 142, 252 No Space No Space Off No Space On 63, 247 71, 250 Read That...
Page 276 43-44 Set Font Restore That Set Size Resume With Right Align That 192, 194 190, 193 190, 192, 194, 198-199 Scratch That Select Again Select All Select Document 77, 233-234, 236, 250 Spell That Spell [text]...
Page 277 Stop Listening Strikeout That 105, 253 Uncapitalize That Tab key Underline That Undo That 67, 219 15, 191 151, 252...
Page 278 76, 90 What Can I Say 110, 255 110, 255 166-167 44, 49-50 43-44...
Page 279 Technical Support Information and Sales ScanSoft, Inc.

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ScanSoft DRAGON NATURALLYSPEAKING PROFESSIONAL 6 Manual

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