Table of Contents
Advertisement
Advertisement
Table of Contents
Related Manuals for ScanSoft PAPERPORT 10
Summary of Contents for ScanSoft PAPERPORT 10
- Page 2 E G A L O T I C E S Copyright © 1999–2004 by ScanSoft, Inc. All rights reserved. No part of this publication may be transmitted, transcribed, reproduced, stored in any retrieval system or translated into any language or computer language in any form or by any means, mechanical, electronic, magnetic, optical, chemical, manual, or otherwise, without prior written consent from ScanSoft, Inc., 9 Centennial Drive, Peabody, Massachusetts 01960.
-
Page 3: Table Of Contents
O N T E N T S Welcome to PaperPort Installing and Activating PaperPort Registration Learning PaperPort Technical Support What’s new in PaperPort 10? Getting to Know PaperPort The PaperPort desktop PaperPort items The Folders pane PaperPort item thumbnails PaperPort page thumbnails Two-part desktop The Page View window Acquiring Items... - Page 4 Annotating Pages Annotation tools Protecting Items Filing Items Add search criteria to items Finding Items Find items by their properties Find words in an item Add items to the All-in-One Search index Use the All-in-One Search pane Use PDF Searchable Image Schedule indexing tasks Sharing Files Sending Items to Other Programs...
-
Page 5: Welcome To Paperport
Welcome to PaperPort ® Welcome to the ScanSoft PaperPort Getting Started Guide. ® PaperPort provides the easiest way to turn paper into organized digital documents that everybody in an office can quickly find and use. PaperPort works with scanners, multifunction printers, and networked digital copiers to turn paper documents into digital documents. -
Page 6: Registration
Registration Registration enables you to take full advantage of ScanSoft product support and to receive notifications of product updates. When you finish installing PaperPort, you are prompted to register online. If you want to update your registration information, you can always go to the ScanSoft, Inc. -
Page 7: Technical Support
Technical Support ScanSoft offers both complimentary and fee-based technical support options designed to meet your individual needs. Our services offer person-to-person telephone and e-mail technical support. We also offer self-service, 24-hour access to our Knowledge Base. Visit http://www.scansoft.com for information about your support policy, local support contacts, and product updates. -
Page 8: What's New In Paperport 10
What’s new in PaperPort 10? PaperPort 10 includes a number of valuable new features to help you manage your documents. Page thumbnails See page thumbnails for your multi-page items, both in Desktop view and in the PageViewer. Get a better overview of your documents – find, handle and reorder pages quickly. - Page 9 Extended shortcut menus Find far more functionality when right-clicking an item – be it a file or a folder. Greater flexibility with stacking and unstacking PaperPort now provides greater choice for stacking together desktop items of different file formats and offers more options in unstacking. Folder improvements Use the Folder Manager to organize your PaperPort folder structure, find more functionality in the folder shortcut menus and utilize the Back button to...
- Page 10 Fully-featured PDF creation The latest ScanSoft PDF Create! product is included, letting you create more compact higher-quality 1.5 version PDF files. Files created from any text application are searchable and editable. Create PDF files from PaperPort or any print-enabled application on your system, with precise control over compression, font embedding, password protection, watermarking and more.
-
Page 11: Getting To Know Paperport
Getting to Know PaperPort This section introduces you to the different parts of PaperPort. Refer to the PaperPort Help for detailed information about all these topics. The PaperPort desktop The PaperPort desktop appears with the Folders pane when you first start the program. -
Page 12: Paperport Items
PaperPort items The documents and photographs you acquire in PaperPort are called items. There are two types of items: image items and text items. Image items are scanned documents, photographs, and other digital items in an image format, such as PDF, JPEG, TIFF, or PaperPort Image (.max). You create image items from documents, photographs, line art, or other items that you scan, copy, or bring in to the PaperPort desktop. -
Page 13: Paperport Item Thumbnails
The My PaperPort Documents folder contains several subfolders whose names – such as Articles, Business Cards, Photographs, and Receipts – illustrate the different ways you can organize your items in PaperPort. The Samples folder contains sample documents and photographs to help you get started using PaperPort. - Page 14 Each item thumbnail appears with an icon that identifies the program in which it was created or is currently associated. This makes it easy and convenient to quickly see and find all different types of items on your computer. Click on a thumbnail to see image attributes. A small icon indicates that the Read-only attribute is set for that item.
-
Page 15: Paperport Page Thumbnails
PaperPort page thumbnails The Page Thumbnails pane on the PaperPort desktop and in PageViewer displays thumbnails for multi-page image items. Select a multi-page item, then click the Page Thumbnails button or use the View menu. Page-level operations can be done quickly without having to open the files – these are available for PDF files (both on the PaperPort desktop and in PageViewer) and MAX files (desktop only). -
Page 16: The Page View Window
Function pane showing page Active thumbnails Workspace Desktop split Inactive Workspace Function pane showing folders Send To bar The Page View window The Page View window allows you to take a closer look at your items and to touch up and annotate them. You can also enlarge or reduce the view for easy reading. -
Page 17: Acquiring Items
Acquiring Items There are many ways to bring images and documents into PaperPort so that you can use PaperPort’s viewing, editing, annotation, indexing, OCR, and file management tools. For example, you can: • Scan photos, pages, and other images on a scanning device. •... -
Page 18: Set Up Your Scanner With Paperport
PaperPort makes it easy to scan pages as separate items or as a multi-page item. To scan and collate two-sided pages on your ADF scanner, flip the pages when prompted, click Scan Other Side, and PaperPort will automatically scan and collate the pages in the correct order. -
Page 19: Capture Web Pages
Capture web pages You can use Web Capture to capture web pages on the Internet as PaperPort Image items or PDF Image items on your PaperPort desktop. These items function as convenient pointers to your favorite web sites. Once you capture a web page, you can perform a variety of activities. For example, you can: •... -
Page 20: Use Desktopdelivery
Use DesktopDelivery DesktopDelivery (PaperPort Professional 10 only) monitors network or local folders for incoming files of specified types (PDF, TIFF, JPEG and MAX). It can also monitor e-mail folders for attachments. It imports these files to specified PaperPort DesktopDelivery folders (i.e. PaperPort folders designated to receive files from a monitored folder outside PaperPort). -
Page 21: Touching Up Images
Touching Up Images When you display an image item in the Page View window, PaperPort provides several tools you can use to adjust or improve your image. For example, you can straighten a scanned page, lighten an underexposed photograph that is too dark, adjust the color in a color picture, remove “dirt spots”... -
Page 22: Edit Multiple Images
Remove part When you want to save or work with only part of a page or of an image image, you can crop the image or you can erase the part that you do not want to use. Use the Selection tool to define the part you want to keep and then use the Crop tool to remove the remainder. -
Page 23: Annotation Tools
Using PaperPort’s annotation tools, you can add notes and text, highlight text, draw lines and arrows, or stamp a picture onto an image item. It is easy to send a document with annotations to people without PaperPort by using the PDF Image format. The recipient only has to double click on the e-mail attachment they receive from you and they will see the document in Adobe Acrobat –... -
Page 24: Protecting Items
Protecting Items In PaperPort Professional 10, you can adjust the security level of your PDF files (supported up to format 1.5). When you create a new PDF from existing ones (for example, by copying a thumbnail of a page onto a Workspace) its security settings will be the same as those of the original one. -
Page 25: Add Search Criteria To Items
The Back button makes it easy to step through the ordered history of folders you recently visited one by one – functioning similarly to Internet Explorer – enhancing quick backward navigation for both Workspaces independently of each other. Add search criteria to items You can assign item properties to PaperPort Image items and PDF files, and then use the properties as search criteria to find items in PaperPort. -
Page 26: Finding Items
Finding Items PaperPort provides features to help you find your PaperPort items. You can quickly find an item by visually browsing through thumbnails on your PaperPort desktop. When you have many folders and items, PaperPort provides more powerful capabilities with All-in-One Search All-in-One Search provides many options for specifying where and what to look for when finding an item, including indexed text content. -
Page 27: Add Items To The All-In-One Search Index
Add items to the All-in-One Search index The All-in-One Search index uses PaperPort’s OCR software to extract and copy textual content from your items, and creates a database of the words or phrases in those items, much like the index of a book. Item properties, such as name and author, are also added to the index. -
Page 28: Use Pdf Searchable Image
Use PDF Searchable Image In addition to using PaperPort’s proprietary search and indexing capabilities, you can also create PDF Searchable Image files that can be indexed and searched outside of PaperPort. PDF Searchable Image is a flavor of PDF. A PDF Searchable Image file contains a bitmapped image of a document or graphic with textual content stored as hidden text. -
Page 29: Sharing Files
Sharing Files PaperPort provides many tools to make it easy for you to share files, images, and documents with friends, colleagues, and business associates. These tools are built-in to the program and are readily available on toolbars, menus, and command bars for quick access whenever you need them. To help you share your items with others, PaperPort makes it easy to: •... -
Page 30: Sending Items To Other Programs
Sending Items to Other Programs Drag and drop functionality makes opening your files in your favorite programs a snap. Simply choose the file you want and drop it onto the program icon on the Send To bar at the bottom of the PaperPort desktop. Common office tasks like e-mailing and faxing are now faster than ever. -
Page 31: Customize The Send To Bar
With OmniPage you can: ® • Instantly convert paper into usable Microsoft Office documents. • Turn PDF files into editable documents while retaining their layout. • Create unlimited searchable PDF files for electronic archives. • Automatically process images from network MFPs and scanners. •... - Page 32 If you have OmniPage Pro 14 or above on your system, use the Send To options for the OmniPage Workflows link to choose a workflow. To e-mail an item, simply drag and drop the item to your e-mail program on the Send To bar.
-
Page 33: Converting Items
Converting Items Using PaperPort, you can convert scanned documents and text items to image formats, and convert images back to text. Convert items to image formats You can convert scanned documents and text items to image formats. The Save As command allows you to save image items to any of a variety of standard image formats including PDF, JPEG, and TIFF, as well as the native PaperPort Image format (.max). -
Page 34: Filling Out Scanned Forms
Filling Out Scanned Forms FormTyper is a PaperPort program that enables you to fill in forms, such as insurance forms, registration cards, and medical forms, that you scan to the PaperPort desktop. You simply drag a form from the PaperPort desktop to the FormTyper program on the Send To bar. -
Page 35: Creating Pdf Documents
Creating PDF Documents PDF (Portable Document Format) files are often classified into three different types, commonly called flavors: • PDF Image • PDF Searchable Image • PDF Formatted Text & Graphics You can create one or more of these PDF flavors, depending upon your version of PaperPort software. -
Page 36: Using Scandirect
Using ScanDirect ScanDirect is a PaperPort program that enables you to scan items and send them directly to PaperPort or other programs on your computer without first running PaperPort. ScanDirect runs as a separate program from the Windows Start Menu and displays the ScanDirect bar.