Page 1: Operation Guide
Operation Guide <Functions Edition> Click on the button to jump to the desired section. Using the Scanner Function Sending Scanned Image Data to Your Computer Sending Scanned Image Data by Email Using TWAIN Capabilities Adding File Information to Scanned Image Data...
Page 2: Sending Scanned Image Data To Your Computer (Scan To Pc
Sending Scanned Image Data to Your Computer (Scan to PC) Create a destination folder in your computer and you can have scanned image data sent directly to that folder. The flowchart below shows a simple illustration of the steps required up to transmission of the data to the computer.
Page 3: Sending Scanned Image Data By Email (Send E-Mail)
Sending Scanned Image Data by Email (Send E-mail) Have scanned image data sent directly by email to a registered email address. The flowchart below shows a simple illustration of the steps required up to transmission of the email message. For a more detailed explanation of each step, refer to the indicated reference page. Click on the reference page will take you directly to that page.
Page 4: Using Twain Capabilities (Twain)
Using TWAIN Capabilities (TWAIN) Use scanner image data in TWAIN-compatible applications. The flowchart below shows a simple illustration of the steps required up to scanning of the data using the TWAIN source. For a more detailed explanation of each step, refer to the indicated reference page. Click on the reference page will take you directly to that page.
Page 5: Adding File Information To Scanned Image Data
Adding File Information to Scanned Image Data You can make settings related to the addition of file information (keywords) which helps you search your computer for specific scanned images, or have that information saved as a csv file along with the scanned image data.
Page 6: Trademark Information
Trademark Information • Microsoft, Windows, Windows NT and Internet Explorer are registered trademarks of Microsoft Corpora- tion of America and other countries. • Windows Me, Windows Server and Windows XP is a trademark of Microsoft Corporation. • Ethernet is a registered trademark of Xerox Corporation. •...
Page 7: Table Of Contents
Contents Sending Scanned Image Data to Your Computer (Scan to PC) ........i Sending Scanned Image Data by Email (Send E-mail)..........ii Using TWAIN Capabilities (TWAIN)................iii Adding File Information to Scanned Image Data ............iv Trademark Information ....................v Contents ........................
Page 8 Using the Scanner Function ..................1-8 Basic Settings ...................... 1-13 Original size selection (“Select original size”) ......... 1-13 Image transmission size selection (“Select sending size”) ..... 1-14 Scanning resolution selection (“Scanning resolution”) ....1-14 Original orientation selection (“Orig. set direction”) ......1-15 Image file format selection (“File type”) ..........
Page 9 2 Making Settings from a Web Browser ............2-1 Section WebPage Functions ....................2-2 Index of Objectives ...................... 2-3 Cautions ........................2-4 If you are having trouble connecting to the scanner from a Web browser… ..................2-4 If a message appears which informs you that you can not connect, such as “Could not open Internet Site XXXXX”...
Page 10 Reset........................2-27 Scan to PC Setting ...................... 2-28 Destination List ....................2-28 Send E-mail Setting..................... 2-35 E-mail Basic Setting ..................... 2-35 Destination List ....................2-38...
Page 11 3 Additional Utilities ..................3-1 Section What Utilities are Included with this Product? ............. 3-2 Scanner File Utility ...................... 3-4 What is the Scanner File Utility? ................3-4 Preparations ................... 3-4 Operation Flow ................3-5 Computer Environment ..................3-6 Installation and Uninstallation ................3-7 Installing the Scanner File Utility ............
Page 12 Saving Scanned Data as a File ................3-24 Outline of the Procedure ..............3-24 The File Name ................3-25 The Image Data ................3-26 If an Error Occurs when Writing Data to the Hard Disk… ....3-26 The Server Mode ................3-27...
Page 13 Address Editor ......................3-28 The Address Editor ....................3-28 Computer Environment ..................3-28 Installation and Uninstallation ................3-29 Installing the Address Editor ............3-29 Uninstalling the Address Editor ............3-30 Running Address Editor ..................3-31 Editing Data Selection screen ................3-33 Scanner address settings ...............
Page 14 Send E-mail Setting ..................... 3-54 E-mail Basic Setting ............... 3-54 Destination List (E-mail) ..............3-56 Registering and Editing Destination Information (Send E-mail function) ..............3-58 Registering and Editing Destination Group Information ....3-59 Scan to PC Setting ....................3-61 Destination List (PC) ............... 3-61 Registering and Editing Destination Information (Scan to PC function) ..............
Page 15 Address Book ......................3-73 About the Address Book ..................3-73 Computer Environment ..................3-74 Installation and Uninstallation ................3-75 Installing the Address Book ............3-75 Uninstalling the Address Book ............3-76 Initial Dialogue Box for the Address Book ............3-77 Accessing the Initial Dialogue Box for the Address Book ....
Page 16 Registering or changing password of a destination group for the Scan to PC function ..............3-95 (10) Adding destinations to or deleting destinations from a destination group for the Scan to PC function ........ 3-96 Importing an Address Data File ................3-98 Importing from Address Book ............
Page 17 TWAIN Source......................3-105 TWAIN source ...................... 3-105 Computer Environment ..................3-106 Installing the TWAIN source ................. 3-107 Uninstalling the TWAIN source ................3-108 Image Data ......................3-109 Scanning an Image ....................3-110 Starting the scanning operation at your computer ......3-110 Starting the scanning operation at the scanner ......
Page 18 DB Assistant ........................ 3-129 What is the DB Assistant? ................... 3-129 Preparations ................... 3-130 Operation Flow ................3-131 Computer Environment ..................3-132 Installation and Uninstallation ................3-133 Installing the DB Assistant .............. 3-133 Uninstalling the DB Assistant ............3-134 Dialogue Boxes in the DB Assistant..............3-135 Accessing the Setup Dialogue Box ..........
Page 19: What Is The Network Scanning System
Section What is the Network Scanning System? Page 1-1...
Page 20: Outline
Outline This Network Scanning System enables multiple computers to share the use of a scanner that is connected to their network. A Scanner Interface Card, Scanner Library CD-ROM and a TWAIN-compatible application CD-ROM are included as accessories with this product. The Scanner Interface Card should be installed in the scanner itself and the Scanner Library CD-ROM is for use in the computer(s).
Page 21: Using The Scanner Utilities Cd-Rom
Using the Scanner Utilities CD-ROM Included on the Scanner Utilities CD-ROM is the 5 other scanner utilities (Scanner File Utility, Address Editor, Address Book,DB Assistant and TWAIN source) as well as an On-Line Manual. In order to use this Network Scanning System, it will be necessary for you to install the TWAIN source and other scanner utilities from the CD-ROM onto an appropriate computer.
Page 22: Contents Of The Cd-Rom
Using the Scanner Utilities CD-ROM Contents of the CD-ROM The contents of the Scanner Utilities CD-ROM that you can access are displayed as selectable items in the Main Menu screen. Page 1-4...
Page 23: Scanner Utilities
Using the Scanner Utilities CD-ROM The following offers a basic outline of each of these available items. Click on the desired item to access it. (1) Scanner Utilities • Address Editor This item installs the “Address Editor” in the computer. Using this utility enables you to register or edit the contents of the scanner’s Address Book (shared Address Book).
Page 24: Twain Source
Using the Scanner Utilities CD-ROM (2) TWAIN Source This item installs the “TWAIN Source” in the computer. Once this driver is installed, you will be able to operate the scanner and use the scanned image data right away using a TWAIN-compatible application on the computer in which the TWAIN source is installed.
Page 25: On-Line Manual
Using the Scanner Utilities CD-ROM On-Line Manual The On-Line Manual that is on this Scanner Utilities CD-ROM is prepared in a PDF (Portable Description File) format and can only be viewed using the Adobe Acrobat Reader application. Thus, prior to reading the On-Line Manual, you will first need to install Adobe Acrobat Reader on your computer.
Page 26: Using The Scanner Function
Using the Scanner Function The following gives an explanation of the scanning functions of your copier. Make the appropriate settings according to your scanning needs. For more detailed information regarding the setting procedures for the functions in each different scanner, refer to the <Setup Edition>...
Page 27 Using the Scanner Function Image quality settings Adjusts the density of the scanned image to a desired See page Scanning density value. 1-16 Sets the appropriate image quality mode in order to have Original image See page the image processed according to the specific type of quality 1-16 original being scanned.
Page 28 Using the Scanner Function Other settings With this mode, the two facing pages of an open-faced orig- See page Original type inal such as a magazine, book or the like, as well as the two 1-18 sides of a 2-sided original, can each be scanned separately. With this mode, you can erase the dark shadows and lines See page Erase...
Page 29 Using the Scanner Function Other settings With this mode, you can scan the entire area of See page Full scanning the selected original size as an image. 1-22 With this mode, you can center the image on the scan paper See page Centering when you scan onto a peper size that is larger than of...
Page 30 Using the Scanner Function Note Available function symbols Some functions can or can not be used depending on the transmission mode that is selected or the type of copier in use. The following symbols indicate the transmission modes and types of copiers under which that particular function can be used.
Page 31: Basic Settings
Using the Scanner Function Basic Settings (1) Original size selection (“Select original size”) The original sizes (scanning area) available for selection are as follows. • Inch specifications: Auto, 11" x 17", Computer Form (11" x 15"), 8-1/2" x 14", 8-1/2" x 11" and 5-1/2"...
Page 32: Image Transmission Size Selection ("Select Sending Size")
Using the Scanner Function (2) Image transmission size selection (“Select sending size”) The image transmission sizes (size of the transmitted image) available for selection are as follows. • Inch specifications: Auto, 11" x 17", 8-1/2" x 14", 8-1/2" x 11" and 5-1/2" x 8-1/2" * A4 is also available in monochrome copiers.
Page 33: Original Orientation Selection ("Orig. Set Direction")
Using the Scanner Function (4) Original orientation selection (“Orig. set direction”) Specifies the position of the top edge of the original once the original is set. • “Back Edge” or “Left top corner” * If the original set direction is not selected, the scanning may not be performed correctly. * This function is only available with scanners that possess a touch panel.
Page 34: Image Quality Settings
Using the Scanner Function Image Quality Settings (1) Scanning density adjustment (“Scanning density”) Adjusts the density of the scanned image to a desired value. (This setting will also affect the density of the machine’s copier functions.) • “Original Image Type” (manual switching) (2) Image quality selection (“Original image quality”) Sets the appropriate image quality mode in order to have the image processed according to the specific...
Page 35: Color Mode Selection ("Color Mode")
Using the Scanner Function (4) Color mode selection (“Color mode”) Sets the desired color mode. • “A.C.S” (Auto Color System) ... Automatically determines whether the original is a black and white or a color original and selects the appropriate mode for scanning. •...
Page 36: Other Settings
Using the Scanner Function Other settings (1) Original type mode (“Original type”) With this mode, the two facing pages of an open-faced original such as a magazine, book or the like, as well as the two sides of a 2-sided original, can each be scanned separately. You can select the binding method when using a monochrome copier.
Page 37: Border Erase Mode ("Erase")
Using the Scanner Function (2) Border erase mode (“Erase”) With this mode, you can erase the dark shadows and lines that appear when scanning originals such as books, magazines, etc. • “Sheet Erase” ..Select this setting when you want to erase the surrounding border of the original. Border •...
Page 38: Continuous Scanning Function ("Continuous Scanning")
Using the Scanner Function (4) Continuous scanning function (“Continuous scanning”) After scanning one original, other originals can be scanned under the same job. When this function is turned ON, each time an original is scanned a screen will appear to ask you whether to continue scanning other originals or not.
Page 39: Default File Name ("File Name Input")
Using the Scanner Function (6) Default file name (“File name input”) In the initial mode, the default file name will be set automatically. Change the file name manually as necessary. * When the “Priority "Input file name"” setting is turned ON (page 1-29), the “File name Input” key will be moved from the “Edit”...
Page 40: Full Scanning ("Border Erase Mode")
Using the Scanner Function (7) Full scanning (“Border erase modes”) With this mode, you can scan the entire area of the selected original size as image when this function is set to “ON”. You can scan the original to one size smaller when this function is set to “OFF”. If you scan the original that is filled its corner with the contents, a photo and so on, this function is set to “ON”.
Page 41: Centering ("Centering/Image Shift Mode")
Using the Scanner Function (8) Centering (“Centering/Image shift mode”) When the ratio for the length and width of the scan image does not fit, it may cause the margin being enlarged. With this mode, you can center the image on the scanning image when this function is set to “ON”.
Page 42: Uncompress Scanning" Setting
* “Uncompress scanning” setting is available by KM-1650/2050/3035/4035/5035/4530/5530/6330/7530/ C850/C850D/C2630/C2630D. <Making the setting> (In this case of scanners that possess a touch panel.) 1.
Page 43 Using the Scanner Function 3. To stop compression in cases when the volume of the compressed data will end up being greater that the original data, touch the “On” key. To have compression carried out regardless of the data volume, touch the “Off”...
Page 44: Continuous Sending" Setting
Using the Scanner Function “Continuous sending” setting If the “Continuous sending” setting is turned ON when you use the Send to PC or Send E-mail functions to send scanned image files, the touch panel will return to the initial screen for that function (“Ready to scan.” is displayed) with the same transmission settings that were used for the previous operation (user, destination, etc.).
Page 45 Using the Scanner Function 3 . To select the Continuous Sending function as the default and, thereby, enable multiple scanning operations at the same settings, select “On”. To have the touch panel return to the default scanner settings after each scanning operation, select “Off”. Touch the “Close” key to register the change to that setting.
Page 46 Using the Scanner Function 2 . “Scan to PC-Sending” will be displayed on the left side of the Scan to PC screen shown in step 1. This indicates that you are using the standard transmission mode. To switch to the Continuous Sending function, touch the “Contin.
Page 47: Priority "Input File Name"" Setting
Using the Scanner Function “Priority "Input file name"” setting If the “Priority "Input file name"” setting is turned ON, the “File name Input” key will be moved from the “Edit” Tab to the “Basic” Tab for easier access in the Scan to PC and Send E-mail screens (“Ready to scan.” is displayed).
Page 48 Using the Scanner Function 3 . To move the “File name Input” key from the “Edit” Tab to the “Basic” Tab, select “On”. To keep the “File name Input” key in the “Edit” Tab, select “Off”. Touch the “Close” key to register the change to that setting.
Page 49 Using the Scanner Function 2 . If the “Priority "Input file name"” setting is turned ON, the “File name Input” key will be displayed in the “Basic” Tab. Touch that key when you want to manually enter the file name. The File Name Input screen that allows to enter the file name will appear.
Page 50 Using the Scanner Function 3 . Enter the desired file name and touch the “Complete” key. The touch panel will return to the Scan to PC or Send E-mail screen, as appropriate. Page 1-32...
Page 51: Selec. Of Senders (Users)" Setting
* If the “Selec. of senders (users)” setting is turned ON but User Number 001 is not registered, an error message will appear and scanning will not be possible. * “Uncompress scanning” setting is available by KM-1650/2050/3035/4035/5035/4530/5530/6330/7530/ C850/C850D/C2630/C2630D. <Making the default setting> (In this case of scanners that possess a touch panel.) 1 .
Page 52 Using the Scanner Function 3 . To skip the user selection step, select “On”. To require a user to be selected for each operation, select “Off”. Touch the “Close” key to register the change to that setting. * The factory default setting for inch specification scanners is “Off” while for metric specification scanners it is “On”.
Page 53: Section 2 Making Settings From A Web Browser
Section Making Settings from a Web Browser Page 2-1...
Page 54: Webpage Functions
WebPage Functions The WebPage Functions interface enables the management of certain scanner functions using standard Internet Web browser software. Performing such tasks as changing network settings and basic scanner settings, in addition to performing settings related to email and data transmission to a computer and the like, can be easily accomplished over the network.
Page 55: Index Of Objectives
Index of Objectives The following table lists, by objective, the different settings that are possible using the WebPage Functions interface. Use this table as a reference index when making the corresponding settings. Make network- Contains explanations on the network-related settings See page related settings for the Scanner Interface Card.
Page 56: Cautions
Cautions If you are having trouble connecting to the scanner from a Web browser… If you are trying to make settings related to the Scanner interface Card or to utilities in the scanner itself from a Web browser and those settings are not being applied properly regardless of the fact that the network settings in the scanner itself are correct, turn the power to the scanner off and then back on again.
Page 57: Using The Webpage Functions Interface
Using the WebPage Functions Interface 1. Start up your Internet Web browser software. 2. Type the IP address or host name of the Scanner Interface Card into the address field. 3. Press the Enter key on your computer keyboard. 4. The home page for WebPage Functions will appear. *The acual windows will differ depending upon the mdel of your scanner.
Page 58 Using the WebPage Functions Interface 5. If the administration password has been registered, the following dialogue box will appear when you click on one of the setting links in the menu frame, such as System Basic Setting. In this case, type in the correct password and click on the OK button.
Page 59: The Home Page
The Home Page The home page is constructed of 3 different frames. • The top frame ..... Displays the IP address of the Scanner Interface Card and the status of the scanner. (Refer to page 2-8.) The top frame The menu frame The main frame •...
Page 60: The Top Frame
The Home Page The Top Frame The top frame shows the IP address of the Scanner Interface Card and the status of the scanner. <IP Address> • Displays the IP address that is registered for the Scanner Interface Card. <Scanner Status> •...
Page 61: The Menu Frame
The Home Page The Menu Frame The menu frame allows selection of various settings related to the Scanner Interface Card and the scanner itself. * You can select each item in the menu frame one after another. However, if you happen to select an item in the middle of setting that same item, the information that you have already entered will be deleted.
Page 62: The Main Frame
The Home Page The Main Frame The main frame displays system information in regard to the scanner. Selecting the language that you want to use is also accomplished here. * The registered default values will be displayed during start up of WebPage Functions. •...
Page 63: System Setting
System Setting Settings for the Scanner Interface Card are performed under the System Setting items. The settings for each item can only be changed when the scanner is in the “Ready” state. Setting Conditions It is necessary for you to enter the administrator’s password in order to access the settings related to either the Scanner Interface Card or to the scanner itself.
Page 64: System Basic Setting
System Setting System Basic Setting You can make network and administrator-related settings for the Scanner Interface Card here. Select “SMTP Authentication” to set the SMTP Authentication.(Refer to page 2-17) Select “IP Filter” to set the IP Filter.(Refer to page 2-19) IMPORTANT! BE SURE to click on the Registration button after you have completed the desired settings.
Page 65 System Setting [Set up] - [Network] • Host Name Register the host name of the scanner (up to 32 single-byte characters) in this field. • IP Address Register the IP address of the Scanner Interface Card in this field in the following form: XXX.XXX.XXX.XXX •...
Page 66 System Setting • DNS Server (Pri.) When a Host Name is used for transmitting data under an environment that uses a DNS server, register the IP address of the primary DNS server in this field in the following form: XXX.XXX.XXX.XXX •...
Page 67 System Setting • Registration button Click on this button to have all of the selected settings registered in the Scanner Interface Card. • Reset button Click on this button to return all of the settings back to their factory default values. •...
Page 68 System Setting • New Password If you want to change the administration password, type a new password into this field (up to 8 characters). * The password that you register here is NOT related to the 4-number password that is required in order to access the Network screen in the scanner itself.
Page 69 System Setting [SMTP Authentication] The authentication entries on the SMTP page are used to supply credentials when the SMTP server requires authentication for sending e-mail. If the SMTP server is off-site, such as at an ISP, it will almost certainly require authentication for sending e-mail. IMPORTANT! Even when the SMTP server is on-site, authentication may be essential for preventing the SMTP server from becoming an open mail relay.
Page 70 System Setting 4. “Enable” Authenticaton. 5. Enter “Login Account Name” to use for “SMTP Authentication”. 6. If you want to enter the new administration password or change the registered administration password, select “Yes”. If you do NOT want to change it, select “No” and then, go directly to Step 9. 7.
Page 71 System Setting [IP-Filters] This scanner offers the capability to filter IP raffic by source address, allowing only authorized addresses access to specific protocols. For example, an IP filter could be set for HTTP/ Address Editor so only specific addresses could access the scanner Home pages and Address Editor. Filtering up to 4 IP address ranges is available for each of the following protocols: HTTP / Address Editor, TELNET, AdminManager, TWAIN, NETWORK FAX (Only a model for Fax option installation) IP Filters may be configured using Address Editor or the scanner Home pages.
Page 72 System Setting 4. To enable filtering on any protocol, click the checkbox next to protocol name. 5. Enter up to four IP address ranges that will be allowed. to allow a single IP address, enter the Starting Address Only. 6. Click the Registration button to register the new settings. The configuration shown in the figure below allows only.
Page 73: Scanner Setting
System Setting Scanner Setting Default settings related to scanning in images at the scanner are performed under this item. You can also make settings related to certain scanning conditions and the default file name (for saving scanned data). Page 2-21...
Page 74 System Setting • Orig. Image Quarity (Only available in selecting monochrome) You can select from among the following 4 original types in order to suit the originals that are actually being scanned: Photo, Text, Text+Photo and OCR • Resolution You can select from among the following 4 scanning resolutions: 600 dpi, 400 dpi, 300 dpi and 200 dpi •...
Page 75: Sender List
System Setting Sender List You can register the list of those users who will be allowed to use the network scanning functions (Send E-mail and Send to PC). • Sender (User) List Click on this item when you want to access the Sender (User) List screen where you can register, confirm and edit information for up to 40 (No.
Page 76 System Setting • Sender (User) Setting • Registration Number The number that was selected in the Sender (User) List will be displayed here. This is merely information in order to remind you which number from the list it is that you are registering or editing information for and this number cannot be edited itself.
Page 77 System Setting • E-mail address The email address of the user can be up to 64 single-byte characters in length. • Address of PC with “Address Book” installed Type the host name or IP address of the computer that contains this user’s personal Address Book into this field.
Page 78 System Setting • SMTP Authentication Enter Login Account Name to use for User’s SMTP Authentication. In order to set the SMTP Authentication for each user, the setting for SMTP Authentication must be performed under System Basic setting in advance. (Refer to page 2-17) •...
Page 79: Reset
System Setting Reset If you click on any Reset button, a coresonding confirmation windows, will restart the scanner board or returned its settings to their factory default values. • Restart Networking Only Restarts the scanning operation. • Set All Network Settings to Factory default Initializes all previous settings and returns them to their factory default values.
Page 80: Scan To Pc Setting
Scan to PC Setting You can send scanned image files to a folder on a computer that was designated in advance, when you use the Scanner Interface Card. This items explains how to register the destination computer. * Refer to pages 2-35 through 2-44 for an explanation on the functions of the Send E-mail Settings. Destination List •...
Page 81 Scan to PC Setting • Class The registration type (single or group) is displayed here. : Displayed for group registration Displayed for single registration • Registration Name The registered name is displayed here. IMPORTANT! BE SURE to click on the Registration button after you have completed the desired settings for the destination PC.
Page 82 Scan to PC Setting • Destination Registration (PC) You can select the registration type (single registration or group registration). If you click on the Single Regist. or the Group Regist. button, the corresponding Registration and Editing screen will appear. Page 2-30...
Page 83 Scan to PC Setting • Destination Registration (PC) [Single Registration] You will be able to register and edit registration names, destination computers and destination “save numbers” for each folder. • Registration Number The number that you selected from the Destination List will be displayed here. This is merely information in order to remind you which number from the list it is that you are registering or editing information for and this number cannot be edited itself.
Page 84 Scan to PC Setting • Destination PC Enter the destination computer’s IP address or host name into this field. If you enter both, the IP address will normally be accessed prior to the host name. * The host name can be up to 32 single-byte characters in length. •...
Page 85 Scan to PC Setting • Destination Group Registration (PC) You will be able to register and edit information for groups of destination computers. Choose the destinations that you want to register as a group and click on the checkbox next to the desired number.
Page 86 Scan to PC Setting • Registration Number The number that you selected from the Destination List will be displayed here. This is merely information in order to remind you which number from the list it is that you are registering or editing information for and this number cannot be edited itself.
Page 87: Send E-Mail Setting
Send E-mail Setting The following explains the various settings for sending scanned images by email to a computer. E-mail Basic Setting Make basic settings related to sending email (scanned data) here. IMPORTANT! BE SURE to click on the Registration button after you have completed the desired settings.
Page 88 Send E-mail Setting • Item 1. Transmission Domain Setting ..Select from among Non-restricted sending, Permitted destination domain names, and Restricted destination domain names. * If you select Non-restricted sending, there will be no restriction under the Send E-mail function in regard to the destination domain, and the information registered in the domain data field will be ignored.
Page 89 Send E-mail Setting • Character Code Designate the character code that will be used in the email message. You can select from among the following character codes: US-ASCII (English), Shift-JIS (Japanese) and ISO-8859-1 (West Europe) • Registration button Click on this button to have all the selected settings registered in the scanner. If you move to the next page without clicking on the Registration button, any settings that have not been properly registered will be deleted.
Page 90: Destination List
Send E-mail Setting Destination List • Destination List (E-mail) Click on this item when you want to access the destination address registration screen where you can register, confirm and edit information for up to 100 (No. 001 to No. 100) destination addresses. * If a registration name has already been registered for any number, it will be displayed in the corresponding text box.
Page 91 Send E-mail Setting • No. The registration number is displayed here. Click on the number for which you want to register or edit information in order to access the corresponding Destination Registration (E-mail) screen. • Class The registration type (single or group) is displayed here. : Displayed for group registration Displayed for single registration •...
Page 92 Send E-mail Setting • Destination Registration (E-mail) You can select the registration type (single registration or group registration). If you click on the Single Regist. or the Group Regist. button, the corresponding Registration and Editing screen will appear. Page 2-40...
Page 93 Send E-mail Setting • Destination Registration (Single) You will be able to register and edit registration names and destination email addresses for each number. Page 2-41...
Page 94 Send E-mail Setting • Registration Number The number that you selected from the Destination Address List will be displayed here. This is merely information in order to remind you which number from the list it is that you are registering or editing information for and this number cannot be edited itself.
Page 95 Send E-mail Setting • Destination Group Registration (E-mail) You will be able to register and edit information for destination groups (E-mail). Choose the destinations that you want to register as a group and click on the check box next to the number.
Page 96 Send E-mail Setting • Registration Number The number that you selected from the Destination List will be displayed here. This is merely information in order to remind you which number from the list it is that you are registering or editing information for and this number cannot be edited itself.
Page 97: Section 3 Additional Utilities
Section Additional Utilities Page 3-1...
Page 98: What Utilities Are Included With This Product
What Utilities are Included with this Product? Scanner File Utility Address Editor The Scanner File Utility is used for sending graphic image The Address Editor is a utility tool that enables you to data that is prepared by the scanner to a designated folder register or edit the contents of the scanner’s Address Book on a computer.
Page 99: What Utilities Are Included With This Product
What Utilities are Included with this Product? Configuration Tool DB Assistant By adding file information to the scanned image data file, The IB-2x Configuration Tool is used for performing the DB Assistant function lets you search for the corre- settings related to your IP address. This tool enables you sponding file on your computer, or easily manage those to use the same procedures to manage the network files.
Page 100: Scanner File Utility
Scanner File Utility What is the Scanner File Utility? The Scanner File Utility is used to receive graphic image data from a scanner into a computer. This utility also compresses and saves the received data in the corresponding computer. Once the Scanner File Utility is installed and the computer booted up again, the utility will also be started up automatically.
Page 101: Operation Flow
Scanner File Utility (2) Operation Flow The following illustrates the steps to save scanned image data in a computer using the Scanner File Utility. Scanner Destination Computer Network Manager Use the Scanner File Utility Use the Address to designate the Editor, Address destination folder.
Page 102: Computer Environment
Scanner File Utility Computer Environment • Hardware ......IBM PC/AT or compatible • Interface ......10BASE-T or 100BASE-TX • OS ........Windows 95 (OSR2), Windows 98 (Second Edition), Windows NT 4.0 (Service Pack 5 or later), Windows 2000 (Service Pack 2 or later), Windows Me, Windows Server 2003 or Windows XP Page 3-6...
Page 103: Installation And Uninstallation
Scanner File Utility Installation and Uninstallation (1) Installing the Scanner File Utility 1. Click on Scanner Utilities in the Main Menu of the Scanner CD-ROM. The following window will appear. * In order to access the Main Menu, refer to “Using the Scanner CD-ROM” on page 1-3. 2.
Page 104 Scanner File Utility 3. Follow the instructions indicated in the wizard to continue the installation procedure. * If you are using Windows 2000 or Windows XP operating systems, the Setup Type selection window will be displayed. Select one of the following setup types and then proceed to the next step. Install a server mode ..
Page 105: Uninstalling The Scanner File Utility
Scanner File Utility * During the installation, the following window will appear to add the following components. Select the following components when you want to add the following system connection program by using DB Assistant. PDF Keyword Embedder ..Document Information, “Keyword” is added on the scanned image. KM-Network FAX Receive Handler ....
Page 106: Initial Dialogue Box For The Scanner File Utility
Scanner File Utility Initial Dialogue Box for the Scanner File Utility The Scanner File Utility will automatically start up after installation. However, any time you want to quit the utility program, whenever you want to designate the folder into which data – received from the scanner – will be saved, as well as when you want to set a security password for that folder, you will need to access the initial dialogue box for the Scanner File Utility.
Page 107: Contents Of The Initial Dialogue Box For The Scanner File Utility
Scanner File Utility (2) Contents of the Initial Dialogue Box for the Scanner File Utility 1. Status field ..... Displays the current status of the scanner. 2. OK button ....... Click on this button when you want to close the initial dialogue box. 3.
Page 108 Scanner File Utility 3. Setup button ....Click on this button when you want to designate a new destination folder for receiving scanned data, or when you want to change settings or set a security password for any of the currently registered folders. (Refer to page 3-13.) * If you selected the server mode when installing the Scanner File Utility, the “Setup”...
Page 109: Destination Folders For Scanned Data
Scanner File Utility Destination Folders for Scanned Data (1) The Setup Dialogue Box When you want to select a new destination folder for receiving scanned data, or when you want to change settings or set a security password for any of the currently registered folders, click on the Setup button in the Start Dialogue Box.
Page 110 Scanner File Utility 1. New button ..... Click on this button when you want to designate a new destination folder for receiving scanned data. 2. Edit button ...... Click on this button when you want to change the settings for any currently registered destination folder.
Page 111 Scanner File Utility 8. Reception notice checkbox ......Displays the notice on the screen when new image data is saved as a file. *Put a check mark in this checkbox if you want to receive notice whenever scanned data has been received into your folder. Click on “Open” button when you want to appear the start dialogue.
Page 112: Designating A New Destination Folder For Receiving Scanned Data
Scanner File Utility (2) Designating a New Destination Folder for Receiving Scanned Data When you want to designate a new destination folder for receiving scanned data, click on the New button in the Setup Dialogue Box. The Folder Setting Dialogue Box for making the corresponding settings will appear.
Page 113 Scanner File Utility 2. Click on the Browse button to the right of the Folder field in order to select the new folder that you want to use as a destination folder for receiving scanned data. The Select Folder Dialogue Box will appear. * You may also select the desired folder by typing the path for that folder directly into the Folder field.
Page 114 Scanner File Utility 3. You can designate a password for the folder that you want to designate for security purposes. If you want to set a security password for that folder, click on “Password Setting” button and type the desired password directly into the “Folder Password”...
Page 115 Scanner File Utility 6. You can also designate a program for the folder that you want to system connect in the “System Connec- tion Program” field. If you want to designate the following system connection program for the Image to be scanned, this step is indispensable.
Page 116: Changing Settings For A Registered Destination Folder
Scanner File Utility (3) Changing Settings for a Registered Destination Folder When you want to change the settings of a destination folder currently registered to receive scanned data, select the folder you want from among the displayed list and then click on the Edit button in the Setup Dialogue Box.
Page 117 Scanner File Utility 2. If you want to change the security password for that folder, click on the “Password Setting” button. “Password Setting” will appear. Type the currently registered password into the “Old Password” field. 3. Type the new password that you want to register directly into the “New Password” field (Up 8 charac- ters).
Page 118 Scanner File Utility 5. If you want to change a comment about that folder, type the desired information directly into the “Com- ment” field (Up to 32 characters). 6. If you want to change the settings in the “System Connection Program” field, follow the corresponding procedure described in “(2) Designating a New Destination Folder for Receiving Scanned Data”...
Page 119: Removing A Destination Folder Designation
Scanner File Utility (4) Removing a Destination Folder Designation Perform the following procedure when you want to remove the designation of any folder as a destination folder for receiving scanned data. 1. In the Folder field of the Setup Dialogue Box, click on the folder that you want to remove the destination folder designation for, in order to select it.
Page 120: Saving Scanned Data As A File
Scanner File Utility Saving Scanned Data as a File (1) Outline of the Procedure The following procedure explains in general how to use the Scanner File Utility to receive graphic image data from the scanner. 1. Make sure that the Scanner File Utility is running in the computer in which you want to receive the data. * If the Scanner File Utility is NOT running, refer to “(1) Accessing the Initial Dialogue Box for the Scanner File Utility”...
Page 121: The File Name
Scanner File Utility (2) The File Name Whenever a graphic image data is saved as a file on any computer, the file name (up to 16 characters + suffix) will be created based on information registered in advance using the WebPage Functions interface. If no settings have been made in advance, the file name will be automatically determined based on the following rules.
Page 122: The Image Data
Scanner File Utility (3) The Image Data • File format Supports TIFF and PDF* formats. * Using PDF Convert Library by HyperGEAR, Inc. • Image data size Standard sizes: A3, A4, A5, B4, B5, B6, 11" x 17", 8-1/2" x 11", 8-1/2" x 14", 5-1/2" x 8-1/2"; 11" x 15" and Folio Custom sizes: Width - between 50 mm and 432 mm (17"), between 50 mm and 420 mm (17") (for KM-C830/ C830D);...
Page 123: The Server Mode
Scanner File Utility The server mode The following functions are additionally available when you select the server mode during installation of the Scanner File Utility. * Only available on Windows 2000, Windows Server 2003 and Windows XP 1. Distribution of scan data is possible with the Scanner File Utility even when you are logged off of your computer.
Page 124: Address Editor
Address Editor Address Editor The Address Editor The Address Editor enables you to register or edit the contents of the scanner’s Address Book (the Shared Address Book) as well as selecting the network settings, initial settings for the scanning functions, etc. This utility should used by the administrator when managing information in the Address Book, etc.
Page 125: Installation And Uninstallation
Address Editor Installation and Uninstallation (1) Installing the Address Editor 1. Click on Scanner Utilities in the Main Menu of the Scanner CD-ROM. * In order to access the Main Menu, refer to “Using the Scanner CD-ROM” on page 1-3. 2.
Page 126: Uninstalling The Address Editor
Address Editor (2) Uninstalling the Address Editor Use the “Add/Remove Programs” function in Windows to uninstall the Address Book. Page 3-30...
Page 127: Running Address Editor
Address Editor Running Address Editor 1. Start up Address Editor. * Click on Start in the Windows Task Bar and then select Program -> Scanner User Software -> Address Editor in that order and the Address Book will start up. 2.
Page 128 Address Editor 1. Menu Bar ......Items displayed in the Tool Bar as well as by the buttons in the Menu Area can be selected here as well. 2. Tool Bar ......Contains buttons for easy execution of tasks such as writing new or edited data to the scanner, etc.
Page 129: Editing Data Selection Screen
Address Editor Editing Data Selection screen Select the Address Editor data that you want to edit. You can then connect to the scanner and edit or register the setting data directly in the scanner, or create and edit setting data without being connected to the scanner.
Page 130: Scanner Address Settings
Address Editor (1) Scanner address settings 1. Scanner Address ..Type in the address (host name or IP address) of the scanner that you want to connect to into this field. The addresses corresponding to the last 10 times a scanner was connected to can be accessed in the drop-down list.
Page 131 Address Editor 2. Search button ....Click on this button to search for the scanner that you want to connect to. Use this function when you do not know the scanner’s IP address or when that address is allotted by the DHCP server. * Refer to “Scanner Search”...
Page 132: Scanner Search
Address Editor Scanner Search The Search Dialogue Box enables you to search for a specific scanner over the network. * A scanner search will only display a list of those scanners that respond within a predetermined period of time. The Scanner Search function is not supported under Windows 95. 1.
Page 133 Address Editor 3. MAC Address ....Displays the MAC (Ethernet) address of each scanner. 4. Start Searching button ......Click on this button to start the scanner search operation. 5. Status message ....Indicates the current status or result of the scanner search operation. 6.
Page 134: Password Entry (When Connected To The Scanner)
Address Editor Password Entry (when connected to the scanner) When your computer is connected to a scanner, it is necessary to enter the administrator’s password in order to access scanners settings and other information. * Refer to “Change Password” on page 3-44 for information on setting the administrator’s password. 1.
Page 135: System Setting
Address Editor System Setting Make basic scanner settings. (1) System Basic Setting Lets you make settings related to your network connection, such as the scanner’s IP address. Page 3-39...
Page 136 Address Editor 1. Network 1/ Network 2 / IP-Filters Tabs ....Click on the desired tab to switch between network 1, network 2 and IP Filters settings. In [Network 1] tab 2. Host Name ..... Type the host name of the scanner (up to 32 single-byte characters) in this field.
Page 137 Address Editor 12. WINS Server (Pri.) ..When WINS (Windows Internet Name Service) is used to resolve the IP address using the name of the computer, type the IP address of the primary WINS server in this field in the following form: XXX.XXX.XXX.XXX 13.WINS Server (Sec.) ..
Page 138 Address Editor In [Network2] tab Page 3-42...
Page 139 Address Editor 15. SMTP Server name ..Type the IP address of the SMTP server in this field in the following form: XXX.XXX.XXX.XXX or type the host name of the SMTP Server (up to 32 single-byte characters) in this field. 16.
Page 140 Address Editor Change Password Sets the administrator password. 1. New Password ....Type a new password into this field. * The administrator password can be up to 8 single-byte characters in length. 2. Confirm new password ....... Type the same password as you did in the New Password field in here in order to confirm the password.
Page 141 Address Editor SMTP Authentication setting Set the SMTP Authentication. 1. Select “ON” . 2. Enter “Login Account Name” to use for “SMTP Authentication”. 3. Type the password (up to 31 single-byte characters) into “Password field”. 4. Click the “OK” button to register the new settings. Page 3-45...
Page 142 Address Editor In [IP-Filters] tab * Refer to page 2-17 for the details of the IP-Filters. Page 3-46...
Page 143 Address Editor 22. Item ........ To enable filtering on any protocol, click the checkbox next to protocol name. 23. Use the same IP Address for all items botton ..Click on this botton to use the same IP Address for all protocols. 24.
Page 144: Default Setting
Address Editor (2) Default Setting Lets you change default settings for using the scanner functions of your copier. * Perform the Black and White mode settings if you have a monochrome copier, and the Color/Mono- chrome (Gray) mode settings if you have a color copier. Page 3-48...
Page 145 Address Editor <Black and White mode> 1. Resolution ..... You can select from among the following 4 scanning resolutions: 200 dpi, 300 dpi, 400 dpi and 600 dpi 2. File Type ......Sets the file format at which scanned data will be saved: TIFF or PDF 3.
Page 146: Sender (User) List
Address Editor (3) Sender (User) List Registers the information for users who will be allowed to use the network-scanner functions of the copier (Send E-mail and Scan to PC). Page 3-50...
Page 147 Address Editor 1. Name ......The name indicated here will be displayed as the sender name in the scanner’s operation panel. 2. E ........[*] mark will be appeared in this column when the address related to the [Destination List] (E-mail) is registered. [Destination List] (E-mail) will also be changed at the editing.
Page 148: Registering And Editing User Information
Address Editor (4) Registering and editing user information The Sender editing Dialogue Box allows you to register new users or edit information for previously registered users. 1. Name ......The name registered here will be displayed as the sender name in the scanner’s operation panel.
Page 149 Address Editor 4. Signature ....... Type the data (personal information) that will be transmitted with the email message into this field. 5. Address of PC with “Address Book” installed ....Type the host name or IP address of the computer that contains this user’s personal Address Book into this field.
Page 150: Send E-Mail Setting
Address Editor Send E-mail Setting Make basic settings and register or edit the destination information for sending scanned images by email under the Send E-mail function. (1) E-mail Basic Setting Select this item when you want to make basic settings related to sending email (scanned data) under the Send E-mail function here.
Page 151 Address Editor 1. E-mail Transmission Restriction .... Select from among Non-restricted sending, Permitted destination domain names, and Restricted destination domain names. * If you select Non-restricted sending, there will be no restriction under the Send E-mail function in regard to the destination domain, and the information registered in the Domain Data field will be ignored.
Page 152: Destination List (E-Mail)
Address Editor (2) Destination List (E-mail) Select this item when you want to confirm or edit the list of destinations under the Send E-mail function. Page 3-56...
Page 153 Address Editor 1. Name ......The name indicated here will be displayed as the destination name in the scanner’s operation panel. 2. S ........[*] mark will be appeared in this column when the address related to the [Sender (User) List] is registered. [Sender (User) List] (E-mail) will also be changed at the editing.
Page 154: Registering And Editing Destination Information (Send E-Mail Function)
Address Editor (3) Registering and Editing Destination Information (Send E-mail function) The Destination editing Dialogue Box allows you to register new destinations under the Send E-mail function, or edit information for previously registered destinations. 1. Name ......The name registered here will be displayed as the destination name in the scanner’s operation panel.
Page 155: Registering And Editing Destination Group Information
Address Editor (4) Registering and Editing Destination Group Information The Destination Group Registration Dialogue Box allows you to register new destination groups under the Send E-mail function, or edit information for previously registered destination groups. Page 3-59...
Page 156 Address Editor 1. Name ......The name registered here will be displayed as the destination group name in the scanner’s operation panel. 2. Registration Number ..Type the registration number for that destination group into this field. <Group members> 3. Name ......Displays the name of each destination that is registered as a member of that group.
Page 157: Scan To Pc Setting
Address Editor Scan to PC Setting Register or edit destination information for sending scanned images directly to computers under the Scan to PC function. (1) Destination List (PC) Select this item when you want to confirm or edit the list of destinations under the Scan to PC function. Page 3-61...
Page 158 Address Editor 1. Name ......The name indicated here will be displayed as the destination computer name in the scanner’s operation panel. 2. S ........[*] mark will be appeared in this column when the address related to the [Sender (User) List] is registered. [Sender (User) List] (PC) will also be changed at the editing.
Page 159: Registering And Editing Destination Information (Scan To Pc Function)
Address Editor (2) Registering and Editing Destination Information (Scan to PC function) The Destination editing Dialogue Box allows you to register new destinations under the Scan to PC function, or edit information for previously registered destinations. 1. Name ......The name registered here will be displayed as the destination computer name in the scanner’s operation panel.
Page 160: Registering And Editing Destination Computer Group Information
Address Editor (3) Registering and editing destination computer group information The Destination Group Registration Dialogue Box allows you to register new destination computer groups under the Scan to PC function, or edit information for previously registered destination computer groups. Page 3-64...
Page 161 Address Editor 1. Name ......The name registered here will be displayed as the destination computer group name in the scanner’s operation panel. 2. Registration Number ..Type the registration number for that destination computer group into this field. 3. Change Password button ......
Page 162: Tool Bar
Address Editor Tool Bar The Tool Bar contains buttons for easy execution of tasks such as writing edited data to the scanner, etc. 1. Open button ....Opens the selected Address Editor file. 2. Save button ..... Saves edited data. 3.
Page 163: Importing Data From Address Editor
Address Editor Importing Data from Address Editor With the Address Editor you can import into the Sender (User) List and Destination List (for the Send E-mail and Scan to PC functions) any address data that has been created in and exported from Address Editor, Address Book, or Microsoft Outlook as a csv file.
Page 164 Address Editor 1. Look in ......Selects the folder in which the address data file that you want to import is saved. 2. File list ......Lists the files within the selected folder. 3. Files of type ....Indicates the file type of the file that you want to import. 4.
Page 165: Making The Corresponding Field Settings
Address Editor (2) Making the corresponding field settings Once you have selected a csv file to import, you can determine which item will correspond to which field in the Sender (User) List. 1. Name ......The name indicated here will be displayed as the email destination name in the scanner’s operation panel.
Page 166: Checking Information To Be Imported
Address Editor (3) Checking Information to be Imported The Select Import data Dialogue Box allows you to confirm imported address data and add it to the Sender (User) List or the Destination List. Page 3-70...
Page 167 Address Editor 1. Number of selected addresses ...... Indicates the number of addresses selected for import. 2. Edit button ...... Click on this button to edit the contents of the selected addresses. 3. Add to address list button ......Click on this button to add the selected addresses to the Destination List (E-mail).
Page 168: Address Editor Version Information
Address Editor Address Editor Version Information The About Scanner Address Editor screen will appear with version information any time Version Informa- tion is selected under Help in the Menu Bar. Page 3-72...
Page 169: Address Book
Address Book About the Address Book The Address Book utility is used to register and edit information in the Destination List which is referred to when performing Send E-mail and Scan to PC operations at the scanner and sending scanned image data from the scanner to a designated email address.
Page 170: Computer Environment
Address Book Computer Environment • Hardware ......IBM PC/AT or compatible • Interface ......10BASE-T or 100BASE-TX • OS ........Windows 95 (OSR2), Windows 98 (Second Edition), Windows NT 4.0 (Service Pack 5 or later), Windows 2000 (Service Pack 2 or later), Windows Me, Windows Server 2003 or Windows XP Page 3-74...
Page 171: Installation And Uninstallation
Address Book Installation and Uninstallation (1) Installing the Address Book 1. Click on Scanner Utilities in the Main Menu of the Scanner CD-ROM. The following window will appear. * In order to access the Main Menu, refer to “Using the Scanner CD-ROM” on page 1-3. 2.
Page 172: Uninstalling The Address Book
Address Book 3. Follow the instructions indicated in the wizard to continue the installation procedure. * The Address Book will start up automatically with the computer and will run in the background. In addition, an icon that indicates that the utility is running will appear in the Windows Task Bar. (2) Uninstalling the Address Book Use the “Add/Remove Programs”...
Page 173: Initial Dialogue Box For The Address Book
Address Book Initial Dialogue Box for the Address Book The Address Book will automatically start up after installation. However, any time you want to quit the utility program, or register and edit information in the Destination List, you will need to access the initial dialogue box for the Address Book.
Page 174: Contents Of The Initial Dialogue Box For The Address Book
Address Book (2) Contents of the initial dialogue box for the Address Book 1. Connected scanner area ......... Displays the names of the currently connected scanners. The Scanner Name column displays the host name or IP address that is registered in the corre- sponding scanner.
Page 175: Destination List Settings
Address Book Destination List Settings (1) Contents of the Address Book Dialogue Box When you want to register or edit destination information for sending scanned image data under the Send E-mail or Scan to PC functions, click on the Setup button in the initial dialogue box for the Address Book. The Address Book Dialogue Box will appear and you can confirm destination information that has already been registered.
Page 176 Address Book 1. Apply button ....Click on this button to save any changes made to the information in the Destination List. 2. New Address button ..Click on this button to register information for a new destination in either the Send E-mail or Scan to PC Destination List.
Page 177: Destination List For The Send E-Mail Function
Address Book (2) Destination List for the Send E-mail function Click on the Send E-mail button in the Address Book Dialogue Box in order to access the Destination List that is used under the Send E-mail function. 1. List of Destinations ..Displays all destinations that are registered in the Destination List for use under the Send E-mail function.
Page 178 Address Book 3. ID ........Indicates the registration number for the registered destination or destination group. The registration number is designated to each destination or destina- tion group in the order that it is registered under the Destination List. 4. E-mail address ....Displays the email address for individual destinations. 5.
Page 179: Registering And Editing Destination Information For The Send E-Mail Function
Address Book (3) Registering and editing destination information for the Send E-mail function The Destination Registration (E-mail) Dialogue Box allows you to register new destinations or edit informa- tion for previously registered destinations in the Destination List that is used under the Send E-mail function. REGISTRATION PROCEDURE 1.
Page 180 Address Book 4. Type in the email address of that destination (up to 64 single-byte characters). 5. Type in any comments that you want. 6. Click on the OK button. The entered destination information will be registered and the Address Book Dialogue Box will be displayed once again.
Page 181: Registering And Editing Destination Group Information For The Send E-Mail Function
Address Book (4) Registering and editing destination group information for the Send E-mail function The Destination Group Registration (E-mail) Dialogue Box allows you to register new destination groups or edit information for previously registered destination groups in the Destination List that is used under the Send E-mail function.
Page 182 Address Book 2. Type in a name for the destination group that you want to register (up to 16 single-byte characters). 3. The registration number for this destination group will be automatically designated (001 – 100) in the order that the destination group has been registered under the Destination List. It is possible to change the designated registration number.
Page 183: Adding Destinations To Or Deleting Destinations From A Destination Group For The Send E-Mail Function
Address Book (5) Adding destinations to or deleting destinations from a destination group for the Send E-mail function The Editing member (E-mail) Dialogue Box allows you to add destinations to or delete destinations from a previously registered destination group for the Send E-mail function. EDITING PROCEDURE 1.
Page 184 Address Book 2. Select the destinations that you want to add to the group in the Auxiliary group members list and then click on the Add button. 3. If you want to delete destinations from the group, select the destinations that you want to delete from the group in the Group members list and then click on the Delete button.
Page 185: Destination List For The Scan To Pc Function
Address Book (6) Destination List for the Scan to PC function Click on the Scan to PC button in the Address Book Dialogue Box in order to access the Destination List that is used under the Scan to PC function. 1.
Page 186 Address Book 3. ID ........Indicates the registration number for the registered destination or destination group. The registration number is designated to each destination or destina- tion group in the order that it is registered under the Destination List. 4. PC address ....Displays the host name or IP address of individual destinations. 5.
Page 187: Registering And Editing Destination Information For The Scan To Pc Function
Address Book (7) Registering and editing destination information for the Scan to PC function The Destination Registration (PC) Dialogue Box allows you to register new destinations or edit information for previously registered destinations in the Destination List that is used under the Scan to PC function. REGISTRATION PROCEDURE 1.
Page 188 Address Book 2. Type in a name for the destination that you want to register (up to 16 single-byte characters). 3. The registration number for this destination will be automatically designated (001 – 100) in the order that the destination has been registered under the Destination List. It is possible to change the designated registration number.
Page 189: Registering And Editing Destination Group Information For The Scan To Pc Function
Address Book (8) Registering and editing destination group information for the Scan to PC function The Destination Group Registration (PC) Dialogue Box allows you to register new destination groups or edit information for previously registered destination groups in the Destination List that is used under the Scan to PC function.
Page 190 Address Book 2. Type in a name for the destination group that you want to register (up to 16 single-byte characters). 3. The registration number for this destination group will be automatically designated (001 – 100) in the order that the destination group has been registered under the Destination List. It is possible to change the designated registration number.
Page 191: Registering Or Changing Password Of A Destination Group For The Scan To Pc Function
Address Book (9) Registering or changing password of a destination group for the Scan to PC function The Change Password Dialogue Box allows you to set or change the password for destination groups used under the Send E-mail function. IMPORTANT! Be sure to set the same password for the save folder of each individual destination in the group as the password that you register here for that group.
Page 192: Adding Destinations To Or Deleting Destinations From A Destination Group For The Scan To Pc Function
Address Book (10) Adding destinations to or deleting destinations from a destination group for the Scan to PC function The Editing member (PC) Dialogue Box allows you to add destinations to or delete destinations from a previously registered destination group for the Scan to PC function. EDITING PROCEDURE 1.
Page 193 Address Book 2. Select the destinations that you want to add to the group in the Auxiliary group members list and then click on the Add button. 3. If you want to delete destinations from the group, select the destinations that you want to delete from the group in the Group members list and then click on the Delete button.
Page 194: Importing An Address Data File
Address Book Importing an Address Data File (1) Importing from Address Book Data files that have been created and saved in Address Book can be selected and opened for use. IMPORTING PROCEDURE 1. With the Address Book Dialogue Box open, select Import -> Address Book under the File menu in the menu Bar.
Page 195 Address Book 2. Select the folder in which the address data file that you want to import is saved. (The Address Book folder will be selected by default.) 3. Select the file type of the file that you want to import. (Only .dat can be selected.) 4.
Page 196: Importing A Csv File
Address Book (2) Importing a csv file Data files that have been created and saved in csv format by other email software can be selected and opened for use in Address Book. IMPORTING PROCEDURE 1. With the Address Book Dialogue Box open, click on the Send E-mail button and then select Import -> CSV file under the File menu in the menu Bar.
Page 197 Address Book 2. Select the folder in which the csv formatted address data file that you want to import is saved. 3. Select the file type of the file that you want to import. (Only .csv can be selected.) 4. Type the name of the file in the File name field. (You can also select the desired file from the displayed list.) 5.
Page 198 Address Book • Making the corresponding field settings Once you have selected a csv file to import, you can determine which item will correspond to which field in the Destination List (for the Send E-Mail function). 6. Select the item that you want to be displayed in the Name field of the Destination List (for the Send E-mail function).
Page 199 Address Book • Checking the information to be imported and registering it in the Address Book Check the contents of the csv file that you have selected to import before you register that data in the Destination List of the Address Book for the Send E-mail function. Warning column Page 3-103...
Page 200 Address Book 10. Select the email address information that you want to import from the list, and click on the Add to address list button. The number of addresses that you have currently selected will be shown in the Number of selected addresses field. 11.
Page 201: Twain Source
TWAIN Source TWAIN source The TWAIN source utility is used for controlling the scanning operation with a TWAIN-compatible application and having that scanned image displayed in that application. This section of this Operation Guide contains explanations on using a TWAIN-compatible application for scanning purposes. IMPORTANT! In order to use this method of scanning, the TWAIN source must be installed in the corresponding computer.
Page 202: Computer Environment
TWAIN Source Computer Environment • Hardware ......IBM PC/AT or compatible • Interface ......100BASE-T or 10BASE-TX • OS ........Windows 95 (OSR2), Windows 98 (Second Edition), Windows NT 4.0 (Service Pack 5 or later), Windows 2000 (Service Pack 2 or later), Windows Me, Windows Server 2003 or Windows XP Page 3-106...
Page 203: Installing The Twain Source
TWAIN Source Installing the TWAIN source 1. Click on Install TWAIN Source in the Main Menu of the Scanner CD-ROM. * In order to access the Main Menu, refer to “Using the Scanner CD-ROM” on page 1-3. 2. Select the model of the scanner being used. 3.
Page 204: Uninstalling The Twain Source
TWAIN Source Uninstalling the TWAIN source Use the “Add/Remove Programs” function in Windows to uninstall the TWAIN source. Page 3-108...
Page 205: Image Data
TWAIN Source Image Data The following indicates the image data specifications supported by this product. Max. image size ....Width: 432 mm (17"), Length: 297 mm (A4 length-wise) Resolution (dpi) ..... 200 x 200, 300 x 300, 400 x 400, 600 x 600 Grayscale ......
Page 206: Scanning An Image
TWAIN Source Scanning an Image There are essentially 2 main methods of using a TWAIN-compatible application to scan an image at this scanner. The basic procedure for each of these is explained below. Follow the procedure that is appropriate to the operation that you will use. * For more information on these procedures, refer to the Scanner Set-up Edition of the Operation Guide for your scanner.
Page 207: Main Dialogue Box
TWAIN Source Main Dialogue Box The following explains each item within the TWAIN source Main Dialogue Box. *The actual windows differ difer depending upon the model of your Scanner. Page 3-111...
Page 208 TWAIN Source 1 Original Image Size ..Lets you select, from among the following size settings, the size of the original that you want to scan. • Inch Specifications Auto, Ledger (11" x 17"), Computer Form (11" x 15"), Legal (8-1/2" x 14"), Letter (8-1/2" x 11"), Statement (5-1/2"...
Page 209 TWAIN Source 4 Color (Only available in color scanners) ... Lets you select, from among the following, the color designation of the image to be scanned: color, Gray, ACS and Black & White. 5 Original Type (Only available with black and white scanning) ......
Page 210 TWAIN Source 10 Brightness ..... You can set Brightness. 11 Scan/Connect button ..If your computer is successfully connected to the scanner, the Scan button will appear. Once you click this button, the scanning operation will start. If your computer is not connected properly to the scanner, this button will appear as a Connect button to enable you to reconnect to the scanner.
Page 211: Changing The Scanner's Ip Address
TWAIN Source Changing the Scanner’s IP Address If the IP address of the scanner needs to be changed after installing the TWAIN source, perform the follow- ing procedure to change the settings and register the new IP address. 1. Click on the Scan Setup button in the TWAIN source Main Dialogue Box. The Scanner Setup Dialogue Box will appear.
Page 212 TWAIN Source 3. Type in the correct IP address. 4. Click on the OK button to return to the Scanner Setup Dialogue Box. 5. Click on the OK button. The new scanner IP address will be registered. Page 3-116...
Page 213: Copy Management Setting
TWAIN Source Copy Management Setting If the copy management function which controls machine use is turned ON in the scanner, it will be neces- sary to enter a viable department code before you can use the machine. When the copy management function is turned ON, verification of this department code is carried out between the scanner and the computer that sends the scanning command.
Page 214: Color Profiles
TWAIN Source Color Profiles Color profiles are available in color scanners for purposes of color adjustment. *The procedure to embed a color profile in the scanning data will differ depending upon the TWAIN-compat- ible software being used. Refer to the Instruction manual for your TWAIN-compatible software. •...
Page 215: If You Can't Connect To The Scanner
TWAIN Source If You Can’t Connect to the Scanner... If you cannot successfully connect to the scanner, one of the following causes is possible. Check the situation at the scanner’s operation panel and the try to reconnect. • The machine is currently in the middle of a copy operation or it is in a mode other than that for scanning. •...
Page 216: Maximam Image Size
TWAIN Source Maximum image size There are some cases where the image can not be scanned depending upon the available memory size. • Select Color or Gray 200dpi 300dpi 400dpi 600dpi 22MB 50MB 89MB 199MB* 11MB 25MB 44MB 100MB 11" x 17" 21MB 48MB 86MB...
Page 217: Configuration Tool
Configuration Tool The Configuration Tool The Configuration Tool is used for performing settings related to your IP address. This tool enables you to use the same procedures to manage the network settings for our printer and scanner models. In this section, basic information for understanding the “Quick Setup Wizard”...
Page 218: Using The Quick Setup Wizard
Configuration Tool Using the Quick Setup Wizard While the wizard is easy to use, this section provides an explanation on connecting to the scanner. Insert the CD-ROM and select Quick Setup Wizard under the IB-2x Configuration menu. A screen that will allow you to select the printer/scanner will be displayed.
Page 219 Configuration Tool Quick Setup will discover printers or scanners over either IPX or IP as long as the protocol is installed on the Windows machine that is running Quick Setup (e.g., if only IPX is installed, then Quick Setup will find and display only IPX printers.
Page 220: Using Adminmanager
Configuration Tool Using AdminManager (1) Installing AdminManager The following procedure explains how to install AdminManager. Perform this procedure from the beginning even if you want to run AdminManager directly from the CD-ROM without copying it onto your hard disk. 1. Insert the Scanner Library CD-ROM into the CD-ROM drive of your computer. The CD-ROM should boot up and the Main Menu screen for the CD-ROM appear automatically.
Page 221 Configuration Tool 2. Click on Configuration Tools. The IB-2x Configuration menu will appear. 3. Click on Advanced Setup. 4. Click on Install AdminManager in the next menu. * If you select “Run AdminManager directly from the CD”, use can run AdminManager directly from the CD-ROM.
Page 222: Running Adminmanager
Configuration Tool (2) Running AdminManager Click on Start in the Windows Task Bar and select Program -> IB-2x Tools -> AdminManager from the resulting pop-up menus. (3) Setting the IP Address The following procedure explains how to use AdminManager to set the IP address in the Scanner Interface Card.
Page 223 Configuration Tool 3. Enter the Ethernet address of the Scanner Interface Card in the Ethernet Address field (e.g. “00 c0 ee 10 00 0d”). The Ethernet address is listed on the label that is attached near the connector on the Scanner Interface Card.
Page 224: Setting The Administrator's Password
Configuration Tool (4) Setting the Administrator’s Password Perform the following procedure and register an administrator’s password in order to manage network settings for scanners and printers. The password registered here will be applicable when attempting to make settings from the Web browser as well. 1.
Page 225: Db Assistant
DB Assistant What is the DB Assistant? The DB Assistant is a utility that is composed of two individual options: PDF Keyword Assist which adds keywords which can be used in searching, in the computer, for image data scanned at the scanner, and Database Assist which saves file information related to that scanned image data as a separate csv file.
Page 226: Preparations
DB Assistant Database Assist ....This option creates a csv file of registered file information for scanned image data files. This file can then be opened and used in, for example, spreadsheet and database software. (1) Preparations First, perform the following set-up procedure in order to use the DB Assistant. 1.
Page 227: Operation Flow
DB Assistant (2) Operation Flow The following illustrates the steps required in using the DB Assistant to add file information to scanned image data and designate the folder in which to save that file. Scanner Network Manager Destination Computer Use the DB Assistant Use the Scanner File to register the file Utility to select the...
Page 228: Computer Environment
DB Assistant Computer Environment • Hardware ......IBM PC/AT or compatible • Interface ......10BASE-T or 100BASE-TX • OS ........Windows 95 (OSR2), Windows 98 (Second Edition), Windows NT 4.0 (Service Pack 5 or later), Windows 2000 (Service Pack 2 or later), Windows Me, Windows Server 2003 or Windows XP Page 3-132...
Page 229: Installation And Uninstallation
DB Assistant Installation and Uninstallation (1) Installing the DB Assistant 1. Click on Scanner Utilities in the Main Menu of the Scanner CD-ROM. The window shown below will appear. * In order to access the Main Menu, refer to “Using the Scanner Utilities” on page 1-3. 2.
Page 230: Uninstalling The Db Assistant
DB Assistant 3. Follow the instructions indicated in the wizard to continue the installation procedure. * During installation, the window shown below will appear to enable you to select the desired compo- nents that you want to install. Select the option(s) that you want to use under the DB Assistant. PDF Keyword Assist Module ........
Page 231: Dialogue Boxes In The Db Assistant
DB Assistant Dialogue Boxes in the DB Assistant The DB Assistant will automatically start up after installation. However, any time you want to quit the utility program, or whenever you want to perform settings for the PDF Keyword Assist and/or Database Assist options, you will need to access the setup dialogue box for the DB Assistant.
Page 232: Contents Of The Initial Dialogue Box
DB Assistant (2) Contents of the Initial Dialogue Box 1. DB Assistant icon ..Click on this icon and then select DB Assistant... in the resulting menu when you want to have access the version information. 2. Connected scanner box ........Displays the host name or IP address of the currently connected scanner(s) under the Scanner name column, and the time each connection was estab- lished under Starting time.
Page 233: The Setup Dialogue Box
DB Assistant (3) The Setup Dialogue Box When you want to perform settings for the PDF Keyword Assist and/or Database Assist options, click on the Configuration...button in the initial dialogue box. The setup dialogue box will appear. Save button Save button ......Click on this button when you want to save any new settings you have made. If you close the window without first clicking on this button, any new settings you have made will not be saved.
Page 234: Setting Up The Pdf Keyword Assist Option
DB Assistant Setting Up the PDF Keyword Assist Option This section explains the procedures for making settings and registering information under the DB Assistant’s PDF Keyword Assist option (which adds file information as keywords to scanned image files). First, access the DB Assistant’s setup dialogue box and perform the following procedure. * To set up the Database Assist option (which creates, along with the scanned image file, a csv file that contains the corresponding file information), use this section as reference.
Page 235 DB Assistant 2. Enter a name for the destination computer (within 16 characters) in the Name field. The name that you register here will be displayed on the operation panel of the scanner and will be sorted by that name. 3.
Page 236 DB Assistant 5. In order to edit the Default Setting file (which determines how scanning will be accomplished), double- click on that file (or right-click and select Set in the resulting menu). The Default Setting window will appear. Displays Setup the content items un- of the...
Page 237 DB Assistant 6. Select the desired settings in the Default Setting window and click on OK in order to save those settings and return to the setup dialogue box. * For more detailed information on the various basic settings, refer to “Using the Scanner Function” on page 1-8.
Page 238 DB Assistant 7. Double-click on the Access Setting file (or right-click and select Set in the resulting menu). The Access Setting window will appear. You can use this window to limit those who can access the settings for the destination you are currently registering. Non-restricted radio button ......
Page 239 DB Assistant 8. In order to edit the File Information file and set the items that will be used as the file information (keywords) in the scanned image file, click on the “+” to the left of the File information file. The Key- word and Creator items will appear.
Page 240 DB Assistant 10. Enter a keyword (up to 32 characters) into the Keyword List field. Click on the Apply button (or press the Enter key on your keyboard) to register the entered keyword into the list below that field. If you want to edit a keyword, select (click to highlight) the keyword that you want to edit from that list, and then click on the Edit button.
Page 241 DB Assistant 11. In order to edit the Creator item, double-click on that item (or right-click and select Edit in the resulting menu). The Creator Edit window will be displayed. Enter the creator information (up to 32 characters) in the Creator List field and then continue the settings in same manner as with the Keyword Edit item on page 3-144.
Page 242: Supplemental: Making Settings Related To The 'Access According To Sender Name' Option
DB Assistant Supplemental: Making Settings related to the ‘Access according to sender name’ option This section explains the procedures for making settings related for step 7 of “Setting Up the PDF Keyword Assist Option” on page 3-142. 1. Enter into the Sender List field the name of the user (up to 32 characters) to whom you want to give access privileges.
Page 243 DB Assistant 2. The check the names of the senders who are already registered in the scanner, click on the Browse... button. The Current Sender List window will be displayed. “...” (scanner search) button Scanner Address field List of registered senders “>>”...
Page 244 DB Assistant 4. To select from among any other scanners that are available on the network, click on the “...” (scanner search) button in the Current Sender List window. The Scanner Search window will be displayed. 5. Click on the Start Searching button and a list of the IP and MAC addresses for all the scanners cur- rently available on the network will be displayed.
Page 245: Appendix A Error Codes
Appendix Error Codes Page A-1...
Page 246 Error Codes The following tables explain the error codes that may appear in the transmission log, and indicate the corresponding procedures for their correction. The transmission log can be accessed on the scanner’s message display. For more detailed information, refer to the Set-up Edition of your Operation Guide. Error Cause of Error Procedure for Correction...
Page 247 Error Codes Error Cause of Error Procedure for Correction Code E021 The destination for the e-mail is listed • Check the restricted and/or permitted domain under the restricted domain names, or is names, and adjust the settings as necessary. not listed under the permitted domain •...
Page 248 Error Codes Error Cause of Error Procedure for Correction Code E033 The versions of the Scanner File Utility do Check the versions of the Scanner File Utility not match. software. E034 Transmission was not possible because the Try to perform the operation again after the Scanner File Utility is communicating with connection to the other scanner is completed.
Page 249 Error Codes Error Cause of Error Procedure for Correction Code E039 The response received from the destination • Check to make sure that the Scanner File computer under the Scan to PC function Utility in the destination computer is running was not an appropriate one.
Page 250: Appendix B Error Messages
Appendix Error messages Page B-1...
Page 251 Error messages If one of the following message appears during scanning, perform the corresponding procedure. Message Procedure Unable to use scanner. Check to make sure that the network cable is CANNOT USE SCANNER. connected securely and properly. If this message appears immediately after turning the scanner ON, wait for awhile (approx.
Page 252 Error messages Message Procedure Unable to find SMTP. Contact admin. Check to make sure that the network cable is UNABLE TO FIND SMTP CONTACT connected securely and properly. If this message ADMINISTRATOR appears immediately after turning the scanner ON, wait for awhile (approx. 2 minutes) while the scanner warms up.
Page 253 Error messages Message Procedure Destination PC error Check the status of the destination computer and DESTINATION PC ERROR then try the operation again. Destination PC HDD is Full Increase the available space on your computer’s hard DESTINATION PC HDD IS FULL disk and then try the operation again.
Page 254 Error messages Message Procedure Private Address Book in use Try again in a few The designated Address Book and the scanner are minutes. currently communicating. Wait for awhile and then try PRIVATE ADDR. BOOK IS IN USE RETRY the operation again. AFTER A FEW MINUTES No destination is registered The selected destination is not registered.
Page 255: Appendix C Specifications
Appendix Specifications Page C-1...
Page 256 Specifications Scanner specification Operating Environment ..IBM PC/AT or compatible OS: Windows 95 (OSR2), Windows 98 (Second Edition), Windows NT 4.0 (Service Pack 5 or later), Windows 2000 (Service Pack 2 or later), Windows Me, Windows XP or Windows Server 2003 CPU: Pentium 133 MHz or faster.

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